South-Western City School District
Athletic Handbook
Revised: 08/10/18, 3:17 p.m. This page left blank intentionally. Board of Education 2019
Mindy Garverick President Robert W. Ragland, Sr. Vice President Lee Schreiner Member Cathy Johnson Member David Donofrio Member Administrative Staff
William Wise, Ph.D. Superintendent Hugh Garside, Jr. Treasurer David Stewart Deputy Superintendent Bradford Faust Assistant Superintendent of Curriculum Erik Shuey, Ed. D. Executive Director of High Schools and Athletics Cheryl Spain, Ed. D. Executive Director of Middle Grades and Testing
Jon Marshall Central Crossing High School Dennis Dew
Tim Donahue Franklin Heights High School Kyle Gibson
Kris Sander Grove City High School Greg Waits
Jason Weese Westland High School John Mike George
Holly Carr Brookpark Middle School Chad Clark
Lori Balough Finland Middle School Jason Phillips
Dan Boland Jackson Middle School Brittany Budimirovic
Tresa Davis Norton Middle School Sam Belk
Brett Harmon Pleasant View Middle School Elizabeth Ketcham
Table of Contents Forward ...... 1 Philosophy ...... 1 SWCSD and O.C.C. Sportsmanship Statement ...... 2 Affiliations ...... 2 O.C.C. High School Divisions and Member Schools ...... 3 O.C.C. Middle School Member Schools ...... 3 General Athletic Program Information ...... 5 Sports Programs Grades 7-12 ...... 6 Cheerleading and Competition Cheerleading – Middle and High School ...... 6 Dismissal from Squad ...... 6 Attendance Day of Contest ...... 6 Conditioning ...... 7 Practice Schedules ...... 7 Middle School Football: A Team & B Team Guidelines ...... 7 Guidelines for High School Practice Time in Recreation Centers ...... 8 Open Gym...... 9 Scrimmages and Number of Contests ...... 9 Transportation of Athletes to and from Athletic Contests ...... 9 New Guidelines for Students with Disabilities in Extracurricular Athletics ...... 10 Students with Disabilities ...... 11 Weather and Closing of School...... 13 O.H.S.A.A. Guidelines for Lightning and Inclement Weather ...... 14 High School Closing/Inclement Weather ...... 15 Middle School Closing/Inclement Weather ...... 15 Pay-to-Participate and SBC Scholarships ...... 17 Pay-to-Participate Information Form ...... 19 Family Pay-to-Participate $500 Annual Cap Form ...... 20 Success Beyond the Classroom Scholarship Application ...... 21 Accounting, Admission, and Athletic Staffing ...... 23 Record of Ticket and Cash Accountability for Special Events: ADM210 ...... 24 Admission Policy for Home Athletic Events ...... 25 Can a District Run All 300 Fundraisers through Booster Groups? ...... 26 Athletic Budgets: Middle School and High School ...... 27 Athletic Camps ...... 27 Timeline...... 28 Finances ...... 28 Purchasing Equipment ...... 28 ADM210 – Record of Ticket and Cash Accountability for Special Events ...... 28 Workers at Athletic Events ...... 28 Staffing for Interscholastic Sports ...... 29 SWCSD/OHSAA Eligibility By-Laws/Policies and Administrative Guidelines ...... 31 2340 – Transportation for Field and Other District-Sponsored Trips ...... 32 2340 – Field and Other District Sponsored Trip ...... 33 Superintendent’s Authority to Cancel Athletic or Educational Trips ...... 35 Board of Education Funded Trips ...... 36 2430 – District Sponsored Clubs and Activities (Board Policy and Administrative Guidelines) ...... 37 2431 – Interscholastic Athletics (Administrative Guidelines) ...... 40 OHSAA Guidelines for Student Athletic Eligibility...... 44 2431.01 – Interscholastic Sports and Cheerleading Academic Eligibility (Board Policy) ...... 46 2431.02 – Athletic Alcohol/Drug/Tobacco/Citizenship Policy (Board Policy) ...... 48 2431.03 – Definitions and Procedures – Alcohol/Drugs/Tobacco and Citizenship (Board Policy) ...... 49 Banquet Attendance – All Offenses ...... 52 3120.08 – Employment of Personnel for Co-Curricular/Extra-Curricular Activities (Board Policy) ...... 53 5310 – Student Health Services and Requirements ...... 54 5340 – Student Accidents ...... 55 5516 – Hazing ...... 56 5517 – Anti-Harassment (Board Policy) ...... 57 8390 – Animals on District Property and Service Animals...... 65 8640– Transportation for Field and Other District-Sponsored Trips ...... 69 9160 – Public Conduct on School Property (Board Policy) ...... 71 9160 - Public Attendance at School Events (Board Policy) ...... 73 9160.01 – Public Conduct at Athletic Events ...... 74 9270 – Equivalent Education Outside & Participation in Extra-Curricular for Students Not Enrolled in the District ...... 76 9270.01 – Home Education ...... 79 9700 – Public Solicitations in the Schools...... 80 OHSAA - Students with Disabilities or Students Retained in Grades K-3 ...... 81 OHSAA - Transgender Policy ...... 83 Transgender Participation Policy ...... 84 Concussions ...... 87 Concussion Regulations ...... 88 Frequently Asked Questions...... 90 NFHS Suggested Medical Clearance Return to Play Protocol ...... 93
Coaches and Officials ...... 95 Guidelines for Pupil Activity Permits for Coaches...... 97 Athletic Job Descriptions ...... 99 Athletic Head Coach - High School ...... 101 Athletic Assistant Coach - High School ...... 103 Athletic Trainer ...... 104 Conditioning Supervisor ...... 105 Head Cheerleader Advisor - High School ...... 106 Head Athletic Coach - Middle School ...... 107 Assistant Athletic Coach – Middle School ...... 108 Assistant Cheerleader Advisor - High School...... 109 Building Coordinator – Middle School...... 110 Cheerleader Advisor - Middle School ...... 111 Forms...... 113 Volunteer Coach Certificate...... 115 2431.02 F1 Athletic Alcohol/Drug/Tobacco/Citizenship Form ...... 116 2431.02 F2 Parent/Student Acknowledgment of Athletic Alcohol/Drug/Tobacco/Citizenship Form ...... 117 5517.01 F1 Harassment, Intimidation, and Bullying Report Form ...... 119 Pay-to-Participate Guidelines for Parents and Students ...... 123 Family Pay-to-Participate $500 Annual Cap Form ...... 124 Success Beyond the Classroom Scholarship Application ...... 125 ADM 210 Record of Ticket and Cash Accountability for Special Events Form...... 127 Athletic Eligibility Waiver Form ...... 128 OHSAA Pre-Participation Physical Evaluation Form ...... 129 Ohio Department of Health Concussion Information ...... 135 Ohio Department of Health Concussion Information Sheet Form ...... 138 Sudden Cardiac Arrest and Lindsay's Law Parent/Athlete Signature Form...... 139 OHSAA Reporting the Use of an Ineligible Student ...... 140 OHSAA Concussion Report Form ...... 141 Medical Authorization to Return to Play Due to Suspected Concussion Form ...... 142 Form 2340 - F1 Field Trip Request Form ...... 143 Form 2340 - F2 Trip Request Form for Out-of-State and/or Overnight Trips...... 144 Form 2340 - F3 Parent Consent for Out-of-State/Out-of-Country Educational and Athletic Trips ...... 145 Home Schooled or Chartered Non-Public Student Participation in Extra-Curricular Activities ...... 147 Translated Forms ...... 149 Spanish...... 151 Somali...... 163 References ...... 173 References ...... 175 Additional Concussion Resources ...... 175 Forward
This handbook is written to serve as a guide and resource to facilitate the overall middle and high school athletic programs in the South-Western City School District.
Philosophy
The South-Western City School District believes that athletics should function as an integral part of the total school curriculum. The athletic program should provide a variety of experiences to aid students in the development of favorable habits and attitudes that will prepare them for adult life in a democratic society.
Athletics should provide opportunities for student-athletes to develop and utilize their athletic talents fully in organized competition with students of similar ability.
Student-athletes learn a great deal through their involvement in interscholastic athletics. Each student- athlete should (1) work toward the wholesome development of their body; (2) develop an appreciation of proper health habits; (3) develop proper attitudes toward sportsmanship AND teamwork; (4) be provided with opportunities for competition beyond the physical education and intramural level; (5) by their involvement in athletics help stimulate interest in and support for the entire school program; and (6) be provided with carry over values that will extend into leisure time activities.
The interscholastic athletic program shall be conducted in accordance with South-Western Board of Education policies, rules and regulations, the Ohio High School Athletic Association, the Ohio Department of Education, and the Ohio Capital Conference. While the Board of Education takes pride in winning, it does not condone "winning at any cost" and discourages any and all pressures, which might tend to neglect good sportsmanship and good mental health. At all times, the athletic program must be conducted in such way so as to justify it as an educational activity.
The athletic program should always be in conformity with the general objectives of the school. At no time should the program place the total educational curriculum secondary in emphasis; the program should constantly strive for the development of well-rounded individuals, capable of taking their place in modern society.
1 South-Western City School District and the Ohio Capital Conference Sportsmanship Statement
South-Western City School District is committed to competition in an arena where sportsmanship and the sense of fair play take center stage. Whether on the field, within the community or in the classroom, those who make up the OCC--its administrators, coaches, game officials, and student- athletes--support the highest ideals in sportsmanship.
At the heart of sportsmanship is the commitment of the institutions towards respect for the opposition and those officiating contests. It is with a sense of fair play that a true sporting demeanor in the spirit of interscholastic competition can be created and maintained with a total regard for the welfare of student-athletes, coaches, support personnel and spectators.
Sportsmanship on the field of play is governed by Conference rules and guidelines, as well as those established under the Ohio High School Athletic Association and amateur organizations. It is the responsibility of game officials and administrators to see to strict adherence to these guidelines. The behavior of spectators is managed by event personnel, who are encouraged to deal with interference or abuse of appropriate sporting behavior in the strictest of methods.
The South-Western City School District and the Ohio Capital Conference and its member institutions appreciate the support of the fans who wish to create an atmosphere of competition that allows the participants to showcase the game and their respective skills.
Affiliations
Ohio High School Athletic Association: The O.H.S.A.A. is a non-profit organization whose primary purpose is to supervise and administer interscholastic athletic competition among its member schools to the end that the interscholastic program should become an integral part of the total educational program of a school. To that end, the O.H.S.A.A. through its Commissioners and the State Athletic Board of Control develops rules and guidelines within which to operate and serve the many youths of the state of Ohio.
As a member school of the O.H.S.A.A., the four South-Western City School District high schools agree to abide by and cooperate with all rules and regulations of the O.H.S.A.A.
Ohio Capital Conference: The O.C.C. is an affiliated league composed of member schools in the central Ohio area of which the four South-Western City School District high schools are members. It has as its primary purpose to promote clean, wholesome athletics, good citizenship and good sportsmanship, and foster competitive rivalries through an effective league organization within a workable set of rules and regulations, which work to insure a strong and effective athletic conference.
Member schools listed on the next page.
2 O.C.C. High School Divisions with Member Schools Revised: 03/2018
Division I Division II Division III Division IV Division V Gahanna Big Walnut Dublin Coffman Dublin Jerome Central Crossing Grove City Canal Winchester Hilliard Bradley Hilliard Darby Groveport New Albany Delaware Hilliard Davidson Marysville Lancaster Pickerington North Dublin Scioto Olentangy Liberty Olentangy Newark Westerville Central Franklin Heights Olentangy Orange Olentangy Berlin Pickerington Central Westland Westerville North Upper Arlington Thomas Worthington Reynoldsburg Westerville South Worthington Kilbourne
As member schools, the four South-Western City School District high schools agree to work collectively with the other members of the O.C.C. to enhance athletic competition under competitive but friendly rivalries for the benefit of the student athletes.
O.C.C. Middle School Member Schools No Change: 03/2018
Big Walnut Lancaster Sherman Reynoldsburg Waggoner Canal Winchester Marysville Bunsold South-Western Brookpark Delaware Dempsey Mount Vernon South-Western Finland Dublin Davis New Albany South-Western Jackson Dublin Grizzell Newark Heritage South-Western Norton Dublin Karrer Newark Liberty South-Western Pleasant View Dublin Sells Newark Wilson UA Hastings Gahanna East Olentangy Berkshire UA Jones Gahanna South Olentangy Hyatts Westerville Blendon Gahanna West Olentangy Liberty Westerville Genoa Groveport JH Olentangy Orange Westerville Heritage Hilliard Heritage Olentangy Shanahan Westerville Walnut Springs Hilliard Memorial Pickerington Lakeview Worthington Kilbourne Hilliard Weaver Pickerington Ridgeview Worthington McCord Lancaster Ewing Reynoldsburg Baldwin Worthington Worthingway
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4 General Athletic Program Information
5 General Athletic Program Information
Sports Programs Grades 7-8 The South-Western City School District’s athletic program encompasses five middle schools, grades 7-8. The middle school students participate in the following interscholastic sports.
Fall: Volleyball Winter: Basketball Spring: Track Football Wrestling Cheerleading* Cheerleading*
Sports Programs Grades 9-12 The South-Western City School District’s athletic program encompasses four high schools, grades 9-12. The high school students participate in the following interscholastic sports.
Fall: Cross Country Winter: Basketball Spring: Baseball Golf Gymnastics Softball Football Swimming Tennis Soccer Wrestling Track Tennis Cheerleading* Cheerleading* Competition Cheerleading*
*Cheerleading and Competition Cheerleading – Middle and High School Cheerleading and Competition Cheerleading are elective activities for middle and high schools. Schools are not required to field a competition squad. Competition cheerleading advisors are not reimbursed as a supplemental position.
Cheerleading and Competition Cheerleading squads are subject to the Ohio High School Athletic Association rules and regulations regarding cheerleading pyramids and acrobatic routines (mini- trampolines and mounts are prohibited.) No cheerleading squads are permitted to perform pyramids or mounts. In OHSAA-sponsored tournaments, individual cheerleaders violating the regulations shall be removed from the floor immediately.
Cheerleaders and Competition cheerleaders are subject to both the OHSAA and South-Western City School District rules and regulations, which govern athletic eligibility and the South- Western City School District Athletic Alcohol, Drug, Tobacco and Citizenship Policy.
Dismissal from Squad Any athlete who voluntarily quits sport “A” after competition has begun is not permitted to join the organized conditioning program or go out for sport “B” without the consent of both head coaches and an athletic director involved until sport “A” has concluded its competitive season, to include tournament participation. Final decisions for participation will be made by the principal or his/her designee.
Attendance/Day of Contest The South-Western City School District and the athletic administration believe that a student athlete should be present the entire school day of a scheduled athletic contest. However, there may be extenuating circumstances that may occur which prevents a student athlete to be in attendance the entire scheduled school day. Examples are: medical, funeral, religious observances, court, etc. Under these circumstances the athlete may be excused from attendance by the principal or his/her designee and still be permitted to participate in a scheduled athletic contest.
The policy under non-extenuating circumstances is that the athlete must be in attendance for at least one-half (1/2) of his/her scheduled classes in order to be able to participate in an athletic contest on that date.
Saturday Contest – The student must be in attendance at least ½ of his/her scheduled classes the last school day immediately preceding the Saturday contest or has been excused by the principal or his/her designee.
If a student is ineligible, they may not participate in games, scrimmage or practice against another school.
6 Conditioning A. Voluntary □ Conditioning opportunities are voluntary □ Each session should not exceed 1 1/2 hours in length □ Provisions should be made for adequate water breaks □ Adequate supervision will be provided. Parents should be notified as to practice times and days of conditioning. □ No penalties for missing voluntary practices □ No formal evaluation for squad selection □ As always, coaches should take the proper precautions and use common sense to insure the welfare of the student/ athlete. B. Mandatory □ The beginning of formal evaluation for the selection of a squad □ Not to exceed two hours and fifteen minutes from beginning of practice to leaving for home □ Check individual sport guidelines and regulations □ Parents should be notified of the dates and practice times, and the importance of having their son/daughter a t mandatory practices.
Practice Schedules □ Athletic Directors/Supervisors and Building Coordinators will coordinate practice schedules with head coaches of the respective seasonal sports. □ Practice schedules should be finalized a minimum of one week in advance and promptly communicated to parents. □ Practices should not exceed two hours and fifteen minutes from beginning of practice to leaving for home. □ Please adhere to your practice timeframe. Be on time. Do not go past the time frame sent to parents, student athletes, and coaches. No head coach is to leave practice sessions or games until his/her athletes have departed for home or suitable adult supervision has been secured.
Athletes should not be penalized for missing practices due to religious observances, academic, or musical programs. (See dual participation)
Middle School Football: A-Team and B-Team Guidelines* The B-Team concept was created to provide middle school football players the opportunities to further develop their skills and experience more on-the-field playing time during the football season. The B-Team is not a practice squad for A-Team players who need additional practice, skill development, or to learn new plays for the upcoming A-Team games. The B-Team at a middle school can play the B-teams at the other middle schools. If a school can field a 7th and 8th Grade team, the school administrator has the authority to do so. Regardless of the team structure (A/B or 7/8), the building administrator or his/her designee must communicate said structure with the opposing teams in advance.
Middle School B teams or 7th Grade teams may schedule a maximum of two (2) additional games with opponents outside of the district.
No team can play an athlete in both an A and B game during the same week, except under the following circumstances:
A. One of the teams does not have the athletes to participate in a contest. In this case, B players can move up to the A Team, but only 2nd or 3rd string players from an A Team, who get the least amount of playing time, can move down to the B Team. B. There is an injury to an A Team player in a position that has no back-up player on the A Team. In this case, a B Team player can move up to the A Team and still play in a B Team contest in the same week. C. There is an injury to a B Team player in a position that has no back-up player on the B Team. In this case, a 2nd/3rd string A Team player in the same position as the injured B Team player can play in that B Team position during the same week as an A Team contest.
Ohio High School Athletic Association rules and SWCSD policies still apply to this group of student athletes. Refer to General Regulation 1.5 in the OHSAA Handbook for information regarding the number of quarters in a day and in a season any middle school football player can play (and the regulations do apply to players who move up to the A Team or down to the B team).
*Each school athletic coordinator and/or administrator will manage B Team gate and expenses through their respective school’s Athletic Fund. Each building will also be responsible for the transportation cost of each B Team contest.
7 Guidelines for High School Practice Time in Recreation Centers
3:00 p.m. to 6:45 p.m. Monday through Friday
Recreation Centers will be open to the public from 6:00 am – 10:00 am Monday through Friday.
1. Athletic Directors are to submit monthly practice schedules to Community Services on or before the last day of the month for the following month's practices. High school athletic directors (ADs) are responsible for approving middle school activities from 3:00-6:45 p.m. The middle school athletic department assumes responsibility for the centers during middle school practices.
2. No black-soled street shoes on courts, no cleats or muddy shoes to be worn anywhere in building. No food or drink anywhere except community room and locker rooms. Correct disposal of trash is expected.
3. Recreation center employees will be stationed in the recreation center during high school practice times monitoring entrance and exit flow. Athletes and coaches are expected to treat the supervisors with respect and follow supervisor directives. Likewise, supervisors are expected to treat athletes and coaches with respect. Recreation center employees will be asked to wear their nametags for identification.
4. Coaches must monitor all athletic activities -- (students may not be in the gymnasium, weight room, etc., by themselves.) Coaches will not leave the building until all of his or her athletes have left.
5. When there are high school contests from 3:00 p.m. – 6:45 p.m., the athletic department is responsible for stationing a person at the main entrance to monitor entrance and exit flow. During contests, the main entrance to the recreation center should be used as the entrance and exit.
6. Coaches responsible for after-school practices and contests must be out of the recreation center no later than 6:45 p.m. If the high school is hosting a freshman contest in the recreation center, the high school A.D. should provide the recreation center team leader a copy of those dates, so the recreation center hours can be adjusted for public hours or closed to the public at that time. This information needs to be given to the recreation center staff at the beginning of the season so signs can be posted to inform the public concerning possible closing dates.
7. Preparation for high school contests — the athletic department is responsible for setting up all equipment necessary to host its activity. At the conclusion of the game, the high school managers are responsible for returning the recreation center to its prior condition (put away bleachers, tables, chairs, equipment, etc.) It may be necessary to have a custodian present at events. If the recreation center staff can’t furnish a custodian, the high school will have to provide a custodian. After practice times, the coaches should be responsible for doing the same clean up after completing practice.
8. Each high school's athletic department will be charged repair or replacement costs for damage to building or equipment during contests or practices. Team members will be primary source of information relating to damages. Middle school athletic departments will be charged for damage done by middle school athletic teams.
9. Use of recreation centers during weekdays, after 6:45 p.m. on week nights, or any time on weekends, will require submission of the electronic “Building Use Request” at least (14) days in advance of desired use.
10. Middle School Athletic Coordinators and A.D.’s will decide on employee usage of centers during high school practice times, if any.
11. Rec Center employees must be on duty when the rec center is rented out, however, Rec Center employees don't have to be present for athletic practices. The coaches are responsible while they are using the rec center.
12. During public hours, the Rec Center employees must be on duty at all times.
8 OPEN GYM Opening the gymnasium to all students for recreational purposes is not a violation. There are no limits for length and time for open gyms. Check with the building principal or A.D. for gym use.
Opening the gymnasium to a select group of students to practice a sport is a violation when limited to certain students.
Coaches may not formally evaluate or coach students during open gym, but may correct an individual fundamental. For example, double dribbling.
SCRIMMAGES AND NUMBER OF CONTESTS Refer to the OHSAA Handbook or search the OHSAA website (www.ohsaa.org) for specific scrimmage and contest regulations by sport.
SWCSD will pay for the transportation to the allowable number of scrimmages as defined in OHSAA regulations.
No contest or scrimmage should be scheduled if the location of the travel exceeds 50 miles each way (unless it is a contest scheduled with an O.C.C. member school that happens to fall outside of the 50-mile range). The district will not pick up the cost of the first 50 miles and bill the school for the amount of miles over the 50-mile limit. If a school wants to schedule a scrimmage or contest over the 50-mile limit, it should expect to pay with their athletic funds or pay with their Athletic Booster support.
Transportation of Athletes to and from Athletic Contests
It is the policy of the South-Western City School District’s high School Athletic Departments that all athletes are to ride both to and from all athletic contests on the district provided school bus.
Rationale: Attendance is taken; strategy and assignments are often reviewed during travel to the contest. It is important for the coach to know who is present in making final preparations for an athletic contest.
Exceptions: 1. Being transported by parent/legal custodian or guardian from another school recognized activity (dual participation in other conflicting school sponsored event.) 2. Emergency (defined as potential bodily harm) does not encompass inconveniences. • Must contact the coach prior to the departure from school. Arrival at a contest late and claiming an emergency does not guarantee the student being considered for participation. 3. After the school sponsored event, a school recognized parent/guardian/legal custodian only may request to take the student home via private transportation rather than meeting the bus at the school. Rationale: The school will not release a student to anyone other than the lawfully designated parent/guardian/ custodian for liability considerations. Procedures: The parent/guardian/legal custodian of the student shall both verbally inform and personally provide a written note to the person in charge of the team at the site of the contest and on the day of the contest.
Consequences: If a student misses the bus, they may not be permitted to participate. Flagrant disregard of the policy and procedures may result in the team member being suspended from future participation in team activities.
9 OCR Issues New Guidance for Students with Disabilities in Extracurricular Athletics
This information was provided by Bricker & Eckler LLP, Bricker Bullet No. 2013-03 on February 1, 2013.
On Friday, January 25, 2013, the U.S. Department of Education’s Office for Civil Rights (OCR) issued a new formal guidance (in the form of a “Dear Colleague” letter) for public elementary and secondary schools and college and universities regarding their obligation to provide athletic opportunities for students with disabilities as Title IX created for female athletes.
The January 25th letter clarifies schools’ existing legal obligations under Section 504 of the Rehabilitation Act of 1973 to provide students with disabilities an equal opportunity to participate in extracurricular activities. This means making reasonable modifications to the school’s extracurricular programs and activities and providing necessary aids and services, unless the school can show that doing so would result in a fundamental alteration of its programs or put student safety at risk.
Within the letter, OCR provides concrete examples of the types of reasonable modifications that schools may be required to make in order to ensure that students with disabilities have an equal opportunity to participate in extracurricular athletics. For example:
• Using a visual cue along with a starter pistol for a student with hearing impairment who is on the track team, or • Providing after school nursing assistance (such as glucose testing and monitoring) to enable a student with diabetes to participate in an after school athletic program.
The letter also cautions schools that they cannot limit athletic opportunities due to generalizations and stereotypes about students with disabilities and encourages them to “work with their communities and athletic associations to develop broad opportunities to include students with disabilities in all extracurricular athletic programs.”
Questions concerning the above may be referred to the attorneys of the Education Practice Group at Bricker & Eckler LLP.
Please note...These Bricker Bullets are provided to BASA members as an informational service courtesy of the law firm of Bricker & Eckler LLP, a BASA Premier Partner. They are not intended to serve as a legal opinion with respect to anyone specific person or factual situation.
Earlier Bricker & Eckler Bullets can be assessed by visiting our website. Bricker & Eckler LLP (2013)
10 Students with Disabilities
It is the policy of the Ohio High School Athletic Association (OHSAA) to support playing rules modifications, where appropriate, in order to accommodate students with disabilities so that they are able to participate in the interscholastic athletics programs sponsored by the member schools. To that end, the OHSAA shall receive requests for modifications to the interscholastic athletics programs in the 24 sports sponsored by the Association for students with disabilities, including those with hearing, visual and physical disabilities. The OHSAA commends and supports these students who wish to compete in the sports that are sponsored by the OHSAA, and sincerely desires to work with the member schools to enable students with disabilities to enjoy participation opportunities.
The following procedures have been developed by the OHSAA to examine each individual case to insure that a request for modification does not give the student with the disability an advantage in the competition or put other competitors at a disadvantage or at risk. The OHSAA must consider the needs of all students involved in the competition.
Evaluation Guidelines
The OHSAA will evaluate each modification request using the following guidelines:
1. Would the modification fundamentally alter the nature of the event? 2. Is the requested modification reasonable under the circumstances? 3. Is the requested modification necessary for the student to participate? 4. Can the student participate at the same time as the other participants? 5. Would the requested modification give the student an advantage over other competitors? 6. Would the requested modification cause the other participants to be at a disadvantage or at risk? 7. Would the requested modification pose a safety risk to the student and/or any other participants in the event? 8. Would additional costs be involved, and if so, how would those costs be met?
Requesting a Modification
A member school administrator shall contact the OHSAA if a student desires to compete in an OHSAA sponsored sport. Please make your request in writing on official school letterhead as far in advance as possible (minimum of two weeks prior to the event). Please identify the exact nature of the requested modification in as much detail as possible. The OHSAA will not accept requests via the telephone, but will accept electronic submissions on school letterhead signed by an administrator.
Address the evaluation guidelines giving sufficient documentation regarding the disability and the need for the requested modification(s). Identify the modification(s) requested for the event and any modification(s) that the school makes for the student daily.
If the OHSAA approves a modification, it is the coach’s responsibility to provide a copy of the OHSAA approval notification to all affected schools competing in the event and to the head contest official. Only one response letter from the OHSAA is necessary for the modification to be permitted for all interscholastic contests in that sport or event for the current school year. If the student advances to Regional or State tournament competition, it is the responsibility of the member school to notify the OHSAA immediately.
Please direct your request to Deborah B. Moore, OHSAA Senior Director of Compliance and Sports Medicine.
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12 Weather and Closing of School
13 OHSAA Lightning and Inclement Weather Policy
Recognition of Weather Coaches, athletic trainers, athletes, administrators and contest officials shall be educated regarding the signs indicating thunderstorm development. Since the average distance between successive lightning flashes is approximately two to three miles, ANYTIME that lightning can be seen or heard, the risk is already present. Weather can be monitored using the following methods: • Monitor Weather Patterns – Be aware of potential thunderstorms by monitoring local weather forecasts the day before and morning of the competition, and by scanning the sky for signs of potential thunderstorm activity.
• National Weather Service – Weather can also be monitored using small, portable weather radios from the NWS. The NWS uses a system of severe storm watches and warnings. A watch indicates conditions are favorable for severe weather to develop in an area; a warning indicates severe weather has been reported in an area, and everyone should take proper precautions. Any thunderstorm poses a risk of injury or death even if it does not meet the criteria for severe weather. Therefore, anytime thunderstorms are in the forecast (even if it is only a 20 percent chance), the event organizers shall be at a heightened level of awareness to the potential danger of lightning.
Management • Evacuation – If lightning is imminent or a thunderstorm is approaching, all personnel, athletes and spectators shall evacuate to available safe structures or shelters. A list of the closest safe structures should be announced and displayed on placards at all athletic venues.
• Thirty-Minute Rule – Competition or practice shall be suspended once lightning has been recognized or thunder is heard. It is required to wait at least 30 minutes after the last flash of lightning is witnessed or thunder is heard prior to resuming practice or competition. Given the average rates of thunderstorm travel, the storm should move 10- 12 miles away from the area. This significantly reduces the risk of local lightning flashes. Any subsequent lightning or thunder after the beginning of the 30-minute count shall reset the clock, and another count shall begin.
14 Inclement Weather and Closing
HIGH SCHOOLS
Will There Be Practice or Games for the High Schools?
School closed prior to opening: Practice: The decision as to whether to hold practice or not will be a building level decision to be made by the building principal, assistant principal/athletic director and head coach.
Game: The decision as to whether to play a game or not will be a building level decision made by the building principal, assistant principal/athletic director, and director of transportation.
School closed after opening:
Practice: There will be no practices.
Game: There will be no games. All school activities are canceled until school is back in session, if school closed due to inclement weather after the school day began.
Playing Away Games When Schools Are Closed By mutual agreement of all parties, the director of transportation will designate an individual to be on-call if school is closed and athletic teams decide to play at an away site. The cost is to be borne by the participating school(s).
MIDDLE SCHOOLS
Will There Be Practice or Games for the Middle Schools? If schools are closed due to inclement weather, the following guidelines shall apply:
• No contest shall be played when schools are closed (home or away). • No practice will be permitted on days the schools are closed (the building is to remain closed). • No make-up games will be rescheduled with out-of-district opponents; only intra- district games will be made up. • No additional games will be scheduled in order to make-up for lost out-of-district contests • If school is cancelled the night before or the morning of school, practice and games will occur based on the decision of the athletic director and/or principal. The head coach will be notified as soon as possible. There will be no practice before the head coach is notified. • If school is dismissed early due to inclement weather; there will be no games and no practice, scheduled or voluntary, for middle school athletics.
Inclement Weather/Postponement 1) Actual temperature must be 40° by 1:00 p.m. for all spring sports. On the weekends, the temperature must be at least 40° two hours before the event starts. 2) Building Coordinator confers with middle school administrators of postponement. 3) Building Coordinator notifies district athletic supervisor, student athletes, parents of athletes, and outside district school.
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16 Pay-to-Participate and SBC Scholarships
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18 Due Dates Band: June 29, 2018 Fall: August 10, 2018 Winter: November 16, 2018 South-Western City School District Spring: March 22, 2019 Pay-to-Participate Information for Parents and Students
The Board of Education approved the following fees for participation in athletic programs, marching band, and clubs as noted below.
Board Approved Pay-to-Participate Fees per individual are:
• $75.00 (per sport) Middle School Athletics and Cheerleading • $100.00 High School Marching Band • $150.00 (per sport) High School Athletics and Cheerleading • $10.00 (per club) In the Know, Student Council, Key Club, and Mock Trial, Dance Team • $500.00 (per school year) Family Cap
• Club and marching band fees shall be paid prior to participation and band camp. • Athletic fees are due on the established due date prior to the first contest. • All fees must be paid to activity clerks or secretaries in charge of student fee payments; no payments will be made directly to coaches or directors. • Payments for athletics, marching band, or club activities should be made payable to the student’s respective school. A receipt will be provided to the student upon receipt of payment. • Refunds will not be made if a student quits, is injured, removed from the team, moves out of attendance area or district, or is ineligible during the season or club term. • Refunds will only be made if there are not enough participants to field a team, band, or organize a club. • Families with multiple students involved in athletics, band, or clubs, who reach the $500 family cap for the school year, should complete the attached Annual Cap Form and submit it to their student’s building principal. • Students who participate in fall and winter cheerleading only pay to participate once a school year (not each season). • SBC Scholarships are limited and awarded based on need. Applications for the SBC Scholarships are available from the athletic director or on our website at www.swcsd.us. Check the scholarship application for deadline information.
My signature indicates I have read and understand the pay-to-participate guidelines for the South-Western City School District.
Student’s Name (Print) School and Grade
Parent Name (Print) Parent Signature
Date Sport/Year
Rev. 06/04/18
19 South-Western City School District Family Pay-To-Participate $500 Annual Cap Form
Parents who have children involved in multiple athletics, band, and clubs are eligible for a $500 Annual Cap for each school year. If your family has reached the $500 Annual Cap, please complete the following information and provide a cancelled check or receipt for each of the athletics, band, and clubs in which your child(ren) participated this school year. Submit this information to the building principal at your child’s school. If you have more than one child listed, this information only needs to be provided to one of the children’s building principals.
CHILD’S NAME ATHLETICS/BAND/CLUB *SCHOOL AND GRADE AMOUNT PAID
1
2
3
4
5
6
7
8
9
10
*Fax this form to all schools listed. Each school must enter the annual cap in Infinite Campus for their students.
Pay-to-Participate - Page 2
20 Application Deadlines: Success Beyond the Classroom (SBC) Marching Band - June 15, 2018 SWCSD Scholarship Application School Fall - July 27, 2018 Winter - November 2, 2018 Year ______Spring - March 8, 2019
IMPORTANT INFORMATION Completed SBC applications must be delivered to the athletic director (HS) or the assistant principal (MS) by 3:30 p.m. on or before the deadline date. The deadline dates for each season are listed above. SBC applications received AFTER the deadline date & time will NOT be considered for a scholarship.
Complete both sides. Do not leave any information blank.
SECTION ONE: PARENT/GUARDIAN ONLY
Student Name
School Which Sport or Marching Band?
Name(s) of Parent(s)/Guardian(s)
Street Address
City, State, Zip
Home Phone # Cell Phone #
1. Father/guardian’s employment status? (Circle One): Full Time Part Time Not Currently Employed Name of employer:
Mother/guardian’s employment status? (Circle One): Full Time Part Time Not Currently Employed Name of employer:
2. Does your student qualify for (Circle One): Free Lunch Reduced Lunch No Assistance
3. Family/household size including parents and guardians:
4. During the last school year, how many students in your family/household participated in SWCSD middle school and/or high school extra-curricular activities?
5. Please explain any special circumstances or additional information that SBC should consider when reviewing your scholarship application, include circumstances such as family illness, extraordinary medical expense, job loss, disability, etc. (Do not leave blank.)
Turn this page to continue application
21 SECTION TWO: STUDENT ONLY
6. Please list all school-related activities in which you participated during the past twelve months.
7. How does your participation in sports and/or marching band help you to grow as a student? (Attach additional sheet, if necessary)
8. Why do you feel you deserve a Success Beyond the Classroom Scholarship? (Attach additional sheet, if necessary.)
IMPORTANT Before submitting this application, please review it carefully to verify all questions and information have been completed. Don’t forget to sign below. SBC Scholarships are awarded based on the information you provide on this application. If any information is left blank, the application will NOT be considered for a scholarship. Results are determined by SBC then released to the schools approximately one week after the application deadline.
SBC, please accept the information provided above for consideration of a SBC scholarship.
Student Signature: Date:
Parent/Guardian Signature: Date:
Attention athletic directors (HS) and assistant principals (MS) All SBC applications turned in to you must be delivered to the DSC by 4:30 p.m. on the deadline dates. Applications should be placed in an envelope marked “SBC” and given to the receptionist at DSC.
SBC is a 501(c)(3) organization dedicated to assisting students of SWCSD with scholarships to cover a portion of the pay-to- participate fee. SBC holds a fundraiser each year to raise money for these scholarships. If you would like to volunteer at any of the upcoming SBC fundraisers, please contact SBC or notify the athletic director (HS) or the assistant principal (MS) at your school.
22 Accounting, Admission, and Staffing Numbers
23 RECORD OF TICKET AND CASH ACCOUNTABILITY FOR SPECIAL EVENTS INSTRUCTIONS FOR FORM - ADM 210
BEFORE THE EVENT - Activity Account Clerk/Secretary
Header: Activity Account Clerk/Secretary completes header information with school name, date of the event, event title, and opponent name if applicable. Attach first unused ticket from each roll to the form as required by the Auditor of State. Section I: Activity Account Clerk/Secretary completes Section IA with the color of tickets to be used, the beginning sequence number and sales price of each color. Use separate color tickets for different prices (i.e. green=$6, blue=$4, etc.) Section II: Activity Account Clerk/Secretary completes Line B with the amount of the change fund to be issued for this event.
DURING THE EVENT - Ticket Seller
The Ticket Seller receives partially completed form with tickets ready to be used for the event and confirms the beginning sequence number written for each color ticket and the change fund amount. At the end of the event, the Ticket Seller will complete the ending sequence number and total tickets sold of each color (last ticket number sold minus first ticket number sold plus one equals the total number of tickets sold.) The Ticket Taker will record any discrepancies or unusual circumstances that occurred during the sale in the Notes and Explanation area of Section I-F. The Ticket Seller will then print their name and sign the form confirming the number of tickets sold and any special notes. The form, unused tickets, and all money collected will be picked up by the AD, Principal, or event coordinator and locked in the school safe for the Activity Account Clerk/Secretary to verify and complete on the next business day.
FOLLOWING BUSINESS DAY AFTER THE EVENT - Activity Account Clerk/Secretary
Section I: Activity Account Clerk/Secretary confirms the ending sequence number of each ticket color and the total tickets sold. Then the total dollar amount of each ticket color is calculated and recorded in the Total column of Section I. Attach ending ticket from each roll to the form as required by the Auditor of State.
Section II: Activity Account Clerk/Secretary completes Section II as follows: Line A: Add Section I lines A1, A2, A3, A4, and A5 and record total. Line C: Add Section II lines A and B and record total. Line D: Count the money collected and record by denomination, and then, record total money to be deposited. Line E: Subtract Section II-line C from line D and record difference. Line F: Explain any discrepancies here.
After the steps above have been completed: 1. Sign the ADM 210 form 2. Record pay-in number and deposit date 3. Make a copy of the completed ADM 210 form 4. Send the copy of the ADM 210 with the pay-in form to the Treasurer’s Office, Accounts Receivable 5. Keep the original ADM 210 form on file in school building office
24 Admission Policy for Home Athletic and School-Sponsored Events
Persons working the admission gate at all in-district athletic events, should be collecting money through the end of the third quarter. Current as of 10/25/17 High School Middle School Admission Type Admission Description Events Events Adult/Child Adult/Child
General Public* General admission $7.00 AD / $5.00 CH $4.00 AD / $2.00 CH (The student rate = child rate) Note: OCC increased the maximum ticket prices in 2017 for HS & MS.
College Students* Must present current college ID Student rate Student rate
Must present military ID Military* Free Free Admits: Cardholder only
Senior Citizens* No ID, no Golden Buckeye Card, & no Top 55 Regular Admission Regular Admission
60+ yrs old* Must present current ID with birth date Student rate Free
Golden Buckeye Card* Must present Golden Buckeye card Student rate Free
Top 55 Club Card* Must present Top 55 Club card issued by SWCSD Free Free
Coaches and Immediate Must be on “Pass List” or have a pass Free Free Family
SWCSD* Present current SWCSD ID or Board Members & Board Pass Free Free Cabinet Members Admits: Board member, plus one guest
SWCSD Staff Members: Staff must present current SWCSD Attending events in-district at ID badge. Free Free the building employed. (Home) Admits: Employee, plus immediate family
SWCSD Staff Members: Staff must present current SWCSD Attending events in-district, but ID badge. Free Free not where employed. (Away) Admits: Employee, plus one guest
OHSAA Tournament Games The above mentioned admission types are not valid Admission Admission Hosted by SWCSD or during tournament games intra-district or outside determined by determined by other school district SWCSD. OHSAA OHSAA
Admission Admission Out-of-District: Other The above mentioned admission types are not valid for determined by the determined by the Events held outside SWCSD contests and other events outside SWCSD. event host. event host.
In-District: Other The above mentioned admission types are not valid for Admission Admission Events sponsored by outside events sponsored by outside groups and organizations, determined by the determined by the groups or organizations but held in SWCSD. event host. event host. *Admission type is not valid during tournament games, any contest or event held outside SWCSD, or events held in SWCSD but sponsored by outside groups and organizations.
25 Can a district run all 300 fundraisers through booster groups?
The Board of Education should clearly identify groups they recognize as non-school organizations. The most common of these groups include booster clubs, alumni groups, and parent/teacher organizations.
The board should adopt a policy and establish parameters within which these groups should operate. The policy should specify the following:
1. Activities of these groups do not involve public funds 2. The groups clearly distinguish themselves from the school district in all activities 3. The guidelines and procedures to be followed in the use of school grounds, school district personnel, and students in fundraising activities of the groups 4. Purchases by the group(s) are not represented as school district expenditures and do not use the identification numbers of the school district (Tax ID numbers, sales tax exemption forms, school district purchase orders, etc.) 5. Donations to the school district, in the form of cash or merchandise by such groups, can only be accepted by board resolution, and 6. Checks made payable to the school district or a school district building should not be accepted by such groups
According to Ohio Revised Code Section 3313.811, the State Board of Education has established the following guidelines to be used by the Board of Education in determining the appropriateness of the sale of school supplies by organizations other than a school district.
1. The organization has a purpose which will benefit the school district and its students 2. The organization’s planned activities are clearly in the best interest of the school district and its students 3. The organization has submitted the following information and assurances: a. A statement noting the purpose of the organization, including but not limited to: i. Organization name ii. Stated purpose iii. Provisions for student involvement, and iv. Names and terms of officers b. Financial accountability assurances that the organization: i. Utilizes a proper bookkeeping procedure ii. Has identified persons who have financial responsibilities iii. Will not commingle funds with student activities accounts iv. Will use funds within the framework of the purpose of the organization whereby funds will not be considered public monies, and v. Will guarantee that at least seventy percent of funds collected will be spent on student activities c. Use of facility assurances that the organization: i. Will obtain permission to use school property ii. Will have a faculty member or principal on the advisory board iii. Will use teacher volunteers, students, or members to conduct activities only if approved by the superintendent or his or her designee, and iv. Will be willing to pay for any or all additional expenses incurred by the activity 4. Any funds generated by the above activities will be accounted for by the fiscal officer of the non- school organization rather than the school district treasurer.
Additional Booster Financial Reminders: • Fund balances currently maintained by the district should not be turned over to the booster group. • For all booster funded tournaments, arrangements must be made for monies collected and removed to be done by booster members only, not district personnel. • Booster monies should never be stored in any district facility or on any district property. Booster funds are not insured. • No booster-charged fees may be added to a student fee in Infinite Campus. Boosters must use their own methods to collect fees they charge our students and families. • The only fees and allowed to be added to a student’s Infinite Campus account include Board- approved school fees and debts incurred via district-approved fundraisers/activities.
26 Athletic Budgets
Middle School
The building administrator is responsible for coordinating the preparation of their annual athletic budgets.
The middle school administrator will determine which supplies, equipment, and services will be purchased in bulk. Bulk purchase orders will be prepared by the Director of Business Services and/or Treasurer/Designee who will work with each building administrator to determine need and cost allocated to each building. Typical bulk purchases in the past have included football helmets, wrestling mat reconditioning, and basic supplies for each sport. All other purchases will be processed at the individual building level.
High School
It is the responsibility of the athletic director/assistant principal, working with the building principal, to prepare an annual budget for each high school.
Funding requests are based on several factors, including end of season inventories (which are required to be completed after each season ends).
Athletic Camps
There are two kinds of athletic camps: 1. District-sponsored camps 2. Non-district sponsored camps Documentation of physicals is encouraged, but not required for participation in district-sponsored camps.
District-sponsored camps • The coach may use the district/school name in promotion and publicity. • The coach must submit the electronic facilities request form (no charges will be assessed). • Receipts must be processed through the treasurer's office. • Payment of workers is made by the treasurer's office. • Liability coverage is provided by the school district. • The camp must pay for custodial service. • All expenses will be paid for through the purchase order/check process. • A sales project potential form must be completed which includes fund/spcc where expenditures will be posted (see note at bottom of memo). • Upon completion of the camp, a camp roster must be submitted with the second part of the Sales Project Potential Form.
Non-district sponsored camps • The coach may not use the district/school name in promotion and publicity. • The coach must submit the facilities request form (charges will be assessed). • Payment to workers is made by the coach. • The coach provides liability coverage. Evidence of coverage must be submitted with the electronic Facilities Use Request. • The camp must pay for custodial service. • The coach will pay for all expenses. Please Note: For all camps, an electronic Facilities Use Request must be submitted. This must be done whether the camp is a district/school sponsored activity or a non-district sponsored activity. The form must stipulate all areas/rooms/grounds/facilities to be used during the camp.
27 Athletic Camps - continued
Timeline It is recommended that prior to May 1st each year all coaches give notice to the athletic director in their building, whether or not they will be conducting a sports camp and utilizing district facilities/grounds. This information will be submitted to the assistant treasurer by the athletic director. For each district-sponsored camp conducted, the sales project potential form must be completed and on file in the treasurer's office at least two weeks prior to the camp. At the end of the camp, sales project potential forms must be turned in to the treasurer’s office within 30 days.
Finances Each middle school will maintain a student activity athletic fund. Each fund will receive two transfers from the general fund each fiscal year in an amount determined by the Board of Education. The current formula for calculating the transfer includes allocations and benefits as approved by the Board of Education, as well as money to help the students and purchase basic uniforms, supplies, and equipment. These funds shall be handled by the building's activity clerk as directed by the building principal or designee. All admission monies must be deposited in the school’s athletic fund (See Section VI for sample forms and explanation). All purchase orders for items, other than bulk purchases, which are initiated by the school principal or designee, should be reviewed for appropriateness. No one will be reimbursed for items purchased without an approved purchase order. An approved purchase order is one that contains both the business manager's signature and the treasurer's signature.
Purchasing Equipment Purchasing equipment is the responsibility of the building principal or designee. Coaches may submit needs in writing to the principal after the end-of-season inventory has been taken.
ADM210 - Record of Ticket and Cash Accountability for Special Events
This form must be completed by the activity account clerk/secretary and the ticket seller.
Instructions and Form for ADM210 – Record of Ticket and Cash Accountability for Special Events can be found in the Forms section of this handbook.
Workers at Athletic Events
Individuals that work at athletic events as score keepers, admission ticket sales/ticket takers, etc. can be paid $20-$25 for each event/game. This payment is not meant to be an hourly wage, but a token of appreciation for the help. This rate was considered reasonable from the assistant treasurer's office email dated October 20, 2015.
28 Staffing for Interscholastic Sports
HIGH SCHOOL MIDDLE SCHOOL Approved Coaching Positions Approved Coaching Positions
Sport/Position FTE Sport/Position FTE
Baseball – Head coach 1 Basketball Boys – Head 1 Baseball – Assistant 2* Basketball Boys – Assistant 1
Basketball Boys – Head 1 Basketball Girls – Head 1 Basketball Boys – Assistant 2 Basketball Girls – Assistant 1
Basketball Girls – Head 1 Building Coordinator 1 Basketball Girls – Assistant 2 Cheerleader 1 Cheerleader – Head 1 Cheerleader – Assistant 2 Football – Head 1 Football – Assistant 1 Cross Country 1 Track Boys 1 Football – Head 1 Track – Assistant (if over 75) 1 Football – Assistant 7 Track Girls 1
Golf 1 Volleyball - Coach 1
Gymnastics 1** Wrestling - Head 1
Soccer Boys – Head 1 Wrestling – Assistant (if over 25) 1
Soccer Boys – Assistant 1
Soccer Girls – Head 1 Soccer Girls – Assistant 1
Softball – Head 1 Softball – Assistant 2*
Swimming – Head 1*** Swimming – Assistant 1
Tennis (Boys) 1 Tennis (Girls) 1
Track – Head 1 Track – Assistant 1
Trainer 1
Volleyball – Head 1 Volleyball – Assistant 2
Wrestling – Head 1 Wrestling – Assistant 1
*1 for JV team and 1 for freshman team (if program fields a JV and/or freshman team) **This sport is not offered at FHHS ***This sport is not offered at FHHS or WHS
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30 SWCSD/OHSAA
Eligibility Bylaws/Policies and Administrative Guidelines
31 2340-TRANSPORTATION FOR FIELD AND OTHER DISTRICT-SPONSORED TRIPS (Board Policy)
For the purpose of this policy a school trip shall be defined as any planned journey by one (1) or more students away from District premises, which is under the supervision of a staff member and is approved as part of the District's total educational/ extra-curricular program.
The transportation for all field and other District-sponsored trips is to be by vehicles owned or approved by the District and driven by approved drivers. Exceptions must have the approval of the Superintendent/Designee and fall within collective bargaining agreement parameters.
Transportation may be limited by the availability of vehicles, drivers, and scheduling, and will not be available when needed for general school purposes.
All District-sponsored trips must be supervised by members of the staff. Any time students are in the vehicle, at least one (1) chaperon or staff member is expected to ride in the vehicle as well as to supervise students upon return to the District and while they are waiting for rides home.
All students are expected to ride the approved vehicle to and from each activity. A special request must be made in writing and approved by the staff member in charge prior to the trip.
School personnel shall not accept any form of compensation from vendors that might influence their recommendation on the eventual selection of a location for, or a vendor that would provide transportation to, a field or other District-sponsored trip.
The Board shall approve all overnight and out-of-state District-sponsored trips.
The Superintendent/Designee shall approve all other such trips.
The Superintendent/Designee has the authority to cancel any educational or extra-curricular trip at any time to preserve the health and safety of individuals participating in school-sponsored trips.
The Board shall assume the cost of specific field trips as outlined in the administrative guidelines.
Students may be charged fees for District-sponsored educational trips.
Students, on all District-sponsored trips, remain under the supervision of the Board of Education and are subject to the District Student Code of Conduct and District transportation regulations.
The Board does not endorse, support, or assume liability in any way for any staff member, volunteer, parent or student of the District who takes students on trips not approved by the Board or the Superintendent. No staff member may solicit students of this District for trips within the facilities or on school grounds of the District without permission from the Superintendent. Permission to solicit neither grants nor implies approval of the trip.
The Superintendent shall prepare administrative guidelines for the operation of both field and other District-sponsored trips, including extra-curricular trips, which shall address: A. the safety and well-being of students B. that parental permission is sought and obtained before any student leaves the District on a trip C. that each educational trip is planned and integrated with the curriculum D. that each trip is properly monitored E. that student behavior complies with the Student Code of Conduct and Transportation regulations F. that a copy of each student's Emergency Medical Authorization form is in the possession of the staff member in charge G. that the planned itinerary while the trip is in progress, except where the health, safety, or welfare of the students in his/her charge is imperiled or where changes or substitutions beyond his/her control have affected the purpose of the trip H. in any instance in which the itinerary of the trip is altered, the staff member in charge shall notify the administrative superior
School vehicles are not to be used if the entire distance traveled round trip from the point of exit and entry of the State is more than 1000 miles.
32 2340-TRANSPORTATION FOR FIELD AND OTHER DISTRICT-SPONSORED TRIPS - continued
CONTRACT REF.: Teachers’ Negotiated Agreement
CROSS REFS: 5830, Student Fund-Raising Activities 8651, Special Use of School Buses 8640, Transportation for Field and other District-sponsored Trips
R.C. 3327.15 A.C. 3301-83-12, 3301-83-16(A)(B)(E) Auditor of State Bulletin 3000-2000-006
Revised 11/7/05 Revised 2/11/13
©Neola 2012
33 2340- FIELD AND OTHER DISTRICT-SPONSORED TRIPS (Administrative Guideline)
The South-Western City Schools Board of Education recognizes that a variety of learning resources are available in the community for improving the quality and depth of educational and athletic experiences. To best accommodate field trip and athletic trip requests, and keeping within the parameters of Board Policy, schools are required to follow these guidelines.
Educational, Athletic, and Music Trips
A. All athletic and educational trip requests must be submitted to the Director of Business and Administrative Services for approval at least three (3) weeks in advance of the trip either by completing a Field Trip Request (Form 2340 F1) or by entering the trip online through Trip Tracker. B. Food stops must be indicated on the trip request form for both educational and athletic trips. C. Trip request changes must be made at least two (2) weeks prior to the trip (re-scheduled athletic events may be an exception). D. Non-participating students or other children are not permitted to ride school buses for educational or athletic trips due to liability issues. E. Sunday and holiday trips are not permitted unless approved by the Superintendent or designee. F. Fund lines must be completed for all trips. The Board funds a select number of trips out of the general fund (see Board of Education Funded Trips). Other trips must be paid for out of building, departmental, boosters, grant, or PTA funds. G. The number of adults chaperoning the trip must be adequate enough to provide proper supervision of students. The number of adults will vary according to the age and needs of the students. Principals, teachers, and coaches should work together to assure proper supervision. At least one (1) chaperone or staff member must ride in each vehicle to supervise students on the trip and upon return to the District. H. Parent permission slips must be on file at the school for students to participate in educational and athletic trips. I. Student cell phone use is prohibited on school buses unless authorized by a staff member or bus driver. J. Students are permitted to use other electronic devices (Walkman, electronic games, etc.) unless otherwise directed by staff member or bus driver.
Educational Day Trips A. All day educational trips must be scheduled between 9:30 a.m. and 2:00 p.m. Departure times must be no earlier than 9:30 a.m. and the bus must be returned at the school no later than 2:00 p.m. Teachers must plan to leave the fieldtrip site by 1:30 p.m. to return to the school by 2:00 p.m. B. Educational trips must demonstrate a relationship to the curriculum which must be indicated on the Field Trip Request (Form 2340 F1). C. All educational trips must be approved by the building principal prior to submitting the request to the Director of Business and Administrative Services. D. Food stops must be indicated on the Field Trip Request (Form 2340 F1). E. No educational trips will be scheduled for late start/early dismissal days. F. The last day for educational field trips is May 25, 2018.
34 2340- FIELD AND OTHER DISTRICT-SPONSORED TRIPS (Administrative Guideline) - Continued
Athletic and Music Trips
A. Departures before 4:15 p.m. – buses will be provided if sub drivers and spare buses are available. B. Travel distance for non-league competitions is limited to fifty (50) miles unless approved by the Superintendent or designee C. Food stops must be indicated on the Field Trip Request (Form 2340 F1) or the Trip Tracker online form. D. Both players and cheerleaders will travel on the same bus for away athletic trips.
Overnight and Out-of-State Trips A. All overnight and out-of-state trips must be approved by the building principal and submitted to the Director of Business and Administrative Services using a Trip Request Form for Out-of-State and/or Overnight Trips (Form 2340 F2). B. Overnight and out-of-state trips must be submitted to the Board for approval at least two (2) months prior to the date of the trip. C. Parents and students must complete and sign a Parent Consent Form Out-of-State and Out-of-the-Country Educational and Athletic Trips (Form 2340 F3) prior to the student participating in an out-of-state or out-of-the country educational/athletic trip.
D. Overnight and out-of-state field trips must have an itinerary or agenda attached to the request.
Superintendent's Authority to Cancel Athletic or Educational Trips
A. The Superintendent or designee has the authority to cancel any educational or athletic trip at any time to preserve the health and safety of individuals participating in school-sponsored trips. B. Out-of-state and out-of-the-country trips for specific destinations will be canceled if the United States Department of State Bureau of Consular Affairs issue travel warnings to those respective destinations. C. Before a student is permitted to participate in any out-of-state or out- of-the-country trips parents/guardians must sign a release, Parent Consent Form Out-of-State and Out-of-the-County Educational and Athletic Trips (Form 2340 F3) indicating an understanding that trips could be canceled, even at the last minute, if the Superintendent or designee determines there is a threat to the health and safety of individuals participating in such trips, and that such trips will be canceled if the United States Department of State Bureau of Consular Affairs issues travel warnings for specific destinations. Parents are encouraged to become familiar with the United States Department of State's travel warning system in order to make an informed decision as to whether they wish their children to participate in any out-of-state or out-of-the-country trip. By signing this release parents/guardians understand cancellation of a trip pursuant to this policy could result in their loss of deposits or costs of the educational or athletic trip. The South-Western City School District shall be harmless for loss of trip deposits or costs due to cancellation of trips pursuant to this policy. D. If the United States Department of State Bureau of Consular Affairs should issue a travel warning to a specific destination while students are on an educational or athletic trip to that destination, the Superintendent or designee, with input from appropriate authorities, will determine steps to maintain students' health and safety at that given time.
35 BOARD OF EDUCATION FUNDED TRIPS
A. Athletic 1. All regularly scheduled league contests 2. Sectional/state contests related to league contests 3. Bands that accompany teams to regularly scheduled league contests 4. Trips such as power-lifting, elective scrimmages, competition cheerleading, flags, etc. will not be paid out of the general fund These competitions must be financed out of Booster, PTA, or building funds. B. Educational 1. Only trips required as part of the curriculum are considered board-paid trips. BPA, DECA, etc., fall in this category. 2. Other elective trips to the Columbus Zoo, Statehouse, Columbus Museum of Art, CCAD, German Village, etc., must be financed out of Booster, PTA, or building funds. C. Music 1. Marching band – three (3) contests (two (2) and the OMEA District and State) 2. Orchestra – OMEA District and State 3. Choir – OMEA District and State 4. Concert band – OMEA District and State 5. Show choir – three (3) contests 6. Anywhere when the groups would represent the District (e.g. Fourth of July Parade at the request of the Governor, Mayor, etc.) these trips still must be approved by the principal and submitted to the Director of Business and Administrative Services.
Trip Costs
Trip costs are paid per hour, plus per mile. Contact the transportation supervisor to confirm the confirm rate per hour and per mile.
Other Information A. Permission slips – must be secured and on file at the student's home school prior to the trip per building procedure. B. Medication – secure student's medication and check with school nurses concerning medication administration one (1) week prior to the trip. C. Lunches – principals should notify the head cook when students will not be at school for a field trip at least one (1) week ahead of the trip date.
Questions/Information
A. Questions concerning approved trips should be directed to the Transportation Department Office by email or phone at 801-8592.
B. For overnight and/or out-of-state trip approval or general policy questions concerning trips, contact the Director of Business and Administrative Services, by email or phone at 801-3062.
Approved 8/8/05 Revised 12/05 (check website for additional revised dates) ©Neola 2005 7/10/17
36 2430 - DISTRICT-SPONSORED CLUBS AND ACTIVITIES (Board Policy)
Co-curricular and extra-curricular activities are an essential part of the required and general curriculum and the elective or special curriculum.
Students who are educated at home or enrolled in nonpublic schools are eligible to participate in accordance with Policy 9270.
A student enrolled in a community school established under R.C. Chapter 3314 or in a STEM (science, technology, engineering and mathematics) school established under Chapter 3326, shall be provided with the opportunity to participate in any extra- curricular activities offered by the District.
The eligible community or STEM school student may participate in any extra-curricular activities offered by the school building to which the student would otherwise be assigned. In the event the District operates more than one (1) school building at the student’s grade level, the student may participate in those extra-curricular activities offered by the school building to which the student would otherwise be assigned by the Superintendent in accordance with R.C. 3319.01.
No student will be denied the opportunity to participate in interscholastic athletics offered by a school in the District because the student has or is participating in college credit plus program as long as the student fulfills all academic, nonacademic, and financial requirements.
The South-Western City Board of Education has established the criteria for co-curricular and extra-curricular activities consistent with its philosophy of and goals for education. All activity programs must meet these criteria:
A. Student activities must have educational value for students; B. Student activities must be supportive of and never in competition with the academic program; C. Student activities must be managed in a professional manner.
The following guidelines will govern the student activity programs: A. Student activities are those school-sponsored activities that are voluntarily engaged in by students, have the approval of the school administration and may carry credit toward promotion or graduation. B. Each school under the direction of the Principal may have a student activity program designed to stimulate student growth and development by supplementing and enriching the curricular activities. All receipts and expenditures will be accounted for through the activity account. C. Written guidelines and procedures will regulate the creation, organization, administration and dissolution of student activity programs. The Superintendent will report annually to the Board the general purposes, plans and financial status of the co-curricular and extra-curricular program of the District. D. Activities must be open to all eligible students, regardless of race, religion, sex or national origin. E. Activities should be held on non-school time or at an appropriate designated school time. F. Students suspended from school are banned from extra-curricular activities. Students absent from school for the full day are not permitted to participate in extra-curricular activities that day.
Eligibility Requirements In order to participate in any extra-curricular activity, an eligible home schooled, community, or STEM school student must be of the appropriate age and grade level, as determined by the Superintendent. The student will also be subject to the same eligibility requirements (i.e., academic and nonacademic eligibility standards and financial requirements) applied to all other participants. No eligible home schooled, community, or STEM school student will be charged any fees in excess of those fees charged to other students for participation in the same extra- curricular activity. Further, the District will not impose any additional rules upon a student participating under this policy, if those rules do not apply to other students participating in the same extra-curricular activity.
R.C. 3313.53, 3313.5314, 3313.537, 3313.539, 3313.664 3315.062 A.C. 3303-35-03 Revised 7/10/17 ©Neola 2017
37 2430 - DISTRICT-SPONSORED CLUBS AND ACTIVITIES (Administrative Guidelines)
Since the policy of the Board of Education is to maintain a co-curricular activities program sufficiently varied to meet the wide range of vocational, recreational, social, and cultural needs and interests of the students, all students should be urged to join at least one (1) club or activity.
A. Existing Clubs or Activities At the start of the school year, all students should be provided with information on existing clubs, and all co-curricular and extra-curricular activities and encouraged to participate.
B. New Activities All new activities shall be approved in the following manner: 1. Requests for new activities should be submitted to the building principal and contain the following: a. purpose and rationale b. intended outcomes for students c. participation d. plan of operation e. costs f. persons in charge 2. The Superintendent or his/her designee will review each request and either reject or submit each for Board approval. 3. Upon approval, an activity will be listed as a part of the co-curricular or extra- curricular program, and its fiscal account established by the Treasurer. C. Fiscal Compliance Both co-curricular and extra-curricular activities need to comply with financial and bookkeeping controls established by the Treasurer.
Each activity advisor is accountable to provide the building principal with a periodic update on the fiscal status of the activity.
D. Operating Guidelines The principal shall prepare and publish operating procedures for all co-curricular/extra-curricular activities which ensure that: 1. Students participate in ways that do not interfere with their academic programs; 2. The safety and welfare of the students is adequately safeguarded; 3. All activities have proper faculty planning, direction, and supervision; 4. Faculty members work cooperatively so that some activities do not interfere with the operations of others; 5. Each activity is assessed continuously relative to its stated purpose and goals; 6. Building facilities and equipment are being used safely and as intended, and being maintained in proper condition.
Eligibility Requirements All students who participate in interscholastic athletics shall meet the eligibility requirements described in the Athletic Handbook.
Eligibility requirements for participation in other activities shall be specified in the student handbooks. No student who has been absent for a school day may participate in an extra-curricular activity scheduled for the afternoon or evening of that school day without the approval of the principal.
38 2430 - DISTRICT-SPONSORED CLUBS AND ACTIVITIES (Administrative Guidelines) - Continued
Schedule Conflicts Many students have multiple talents and interests they wish to develop or pursue through participation in District-sponsored activities and groups. Since the District's policy is to encourage such participation, the following guidelines have been established for dealing with potential schedule conflicts a student could experience when participating in more than one (1) activity.
A. At the beginning of each semester or season, each staff member in charge of a credit course, co-curricular, or extra-curricular activity is to prepare a schedule for any practices, performances, or other after-school obligations involved in participation. This information is to be sent to the school office and the guidance department when completed. B. If such conflicts exist, the staff-members-in-charge of the activities in conflict is to meet for the purpose of resolving the conflict. The emphasis should be on modifying the requirements so the student can participate in both activities. C. If conflicts cannot be resolved, the principal becomes the arbiter.
© Neola 2003
39 2431 - INTERSCHOLASTIC ATHLETICS (Board Policy)
Participation in athletic competition will be in accordance with the OHSAA rules, the league affiliation, and the South-Western City Board of Education policies and regulations. Participation in athletics is a privilege not a right. While the Board of Education takes great pride in winning, it does not condone "winning at any cost" and discourages any pressures that might tend to submerge good sportsmanship and good mental health beneath the desire to win.
Students educated at home or enrolled in a nonpublic school who are permitted to participate on a District interscholastic team must fulfill the same academic, nonacademic, and financial requirements as any other participant. See Policy 9270.
The Superintendent and administrative staff will schedule frequent conferences with all coaches and athletic directors to develop a constructive approach to athletics throughout the School District and to maintain a program that is an educational activity.
Interscholastic sports programs are subject to approval by the Board. The building principal is responsible for the administration of the interscholastic athletic program within his/her school. In discharging this responsibility, the principal will consult with the athletic directors and coaches on various aspects of the interscholastic athletic program. Furthermore, it is the responsibility of the principal to ensure the proper management of public attendance at all athletic programs and the safety of students and the public.
Coaches will be required to complete an approved course in sports-related first aid training including but not limited to concussion training, and a course in cardiopulmonary resuscitation to serve as a coach.
In the conduct of interscholastic athletic programs, the rules, regulations and limitations outlined by the Ohio High School Athletic Association (OHSAA) that are consistent with State and Federal law, must be followed. It will be the responsibility of the District's voting delegates to OHSAA to advise the Superintendent of all pending changes in OHSAA's regulations.
Eligibility requirements for participating in athletic programs must conform with the regulations of the OHSAA. They will include the requirements that a student have the written permission of his/her parent or guardian and shall have been determined as physically fit for the sport by a licensed physician.
In order to participate in any extra-curricular activity, an eligible home schooled, community, or STEM school student must be of the appropriate age and grade level, as determined by the Superintendent. The student will also be subject to the same eligibility requirements (i.e., academic and nonacademic eligibility standards and financial requirements) applied to all other participants. No eligible home schooled, community, or STEM school student will be charged any fees in excess of those fees charged to other students for participation in the same extra- curricular activity. Further, the District will not impose any additional rules upon a student participating under this policy, if those rules do not apply to other students participating in the same extra-curricular activity.
No student will be denied the opportunity to participate in interscholastic athletics offered by a school in the District because the student has or is participating in college credit plus program as long as the student fulfills all academic, nonacademic and financial requirements.
Additionally, all students participating in interscholastic athletics must purchase insurance available through the school, or the parent or guardian must sign a waiver to the effect that such coverage is already provided.
No student may practice or compete in interscholastic athletics until the student submits a form signed by his/her parent or guardian, or by a person having care or charge of the student, affirming that each has received a concussion and head injury information sheet as prepared by the Ohio Department of Health. See Form 2431 F1 and Form 2431 F2.
Any student practicing for or competing in an interscholastic event who exhibits signs, symptoms, or behaviors consistent with having sustained a concussion or head injury shall be removed from the practice or competition by the student’s coach (and/or the referee serving during the practice or competition).
Any student who has been removed from practice or competition by a coach or referee because s/he has exhibited signs, symptoms, or behaviors consistent with having sustained a concussion or head injury shall not be permitted to return to any practice or competition for which the coach or referee is responsible until both of the following occur:
40 2431 - INTERSCHOLASTIC ATHLETICS - continued
A. The student’s condition is assessed by a physician or other health care provider authorized by the Board, in accordance with requirements set forth in R.C. 3313.539(E)(2), to assess such a student. B. The student receives written clearance that it is safe to return to practice or competition from a physician or other health care provider authorized by the Board, in accordance with requirements set forth in R.C. 3313.539(E)(2), to grant a such a clearance.
Any student may be excluded from participation in practice and competitions by the principal/assistant principal after consulting with the coach and athletic director, for infraction of school rules and regulations or any other unacceptable conduct in or out of school. A parent signature acknowledging consequences for infractions of the South-Western City School District’s Athletic Alcohol/Drug/Tobacco/Citizenship Policy is required annually prior to their child’s participation in middle school and high school athletics.
In order to minimize health and safety risks to student-athletes and maintain ethical standards, school personnel, coaches, athletic trainers, and lay coaches shall not dispense, supply or recommend any drug or medication solely for performance- enhancing purposes. The Superintendent shall cause to be posted in all locker rooms in buildings that include students in any grade higher than the sixth grade, the following:
"Warning: Improper use of anabolic steroids may cause serious or fatal health problems, such as heart disease, stroke, cancer, growth deformities, infertility, personality changes, severe acne, and baldness. Possession, sale, or use of anabolic steroids without a valid prescription is a crime punishable by a fine and imprisonment."
CROSS REFS: Policy 5610.05, Student Suspension Policy 5610.06, Student Expulsion Student Handbook
R.C. 2305.23, 2305.231, 3313.53, 3313.535, 3313.539, 3313.5311, 3313.5312 R.C. 3313.5314, 3313.752, 3315.062 Ohio High School Athletic Association
Adopted 10/8/90 Revised 6/11/01 Revised 12/10/07 Revised 7/8/13 Revised 1/13/14 Revised 3/9/15 Revised 7/10/17
© Neola 2017
41 2431 - INTERSCHOLASTIC ATHLETICS (Administrative Guidelines)
In order to maintain an effective program of interscholastic athletics, the District employs an athletic director and coaches who, in cooperation with the high school principal, are to fulfill the responsibilities described below.
Responsibilities
The Senior High School Principal shall: A. Be ultimately responsible in all matters pertaining to interscholastic athletic activities; B. Fulfill all duties and responsibilities as they pertain to interscholastic athletics as prescribed by the High School Athletic Association that are consistent with State and Federal law and the Board of Education; C. Oversee all ticket sales and the handling of ticket revenue; D. Prepare financial reports of all revenues and expenditures for all athletic contests; E. Keep a record available at all times regarding the latest up-to-date information on the eligibility of the current season sports' squads including cheerleaders and team managers; F. Recommend a member of his/her faculty to act as sponsor for high school cheerleaders; G. Handles matters pertaining to insurance and processing of medical claims at the high school.
The Director of Athletics shall: A. Direct and coordinate all activities of the Department of Athletics and be directly responsible to the principal; B. Together with the principal, approve all athletic contests before they are contracted; C. Prepare the total athletic budget for the District and present it to the principal for formal adoption; D. Ascertain that all rules and regulations of the High School Athletic Association to the extent they are consistent with State and Federal law are upheld and enforced; E. Strive to promote good public relations with the general public, news media, opponents' schools, civic organizations, and booster clubs; F. Secure a team physician for attendance at football and basketball games and arrange for ambulance service at football games; G. Arrange for the transportation and meals of all District athletic teams; H. Check the readiness of all facilities for teams and spectators prior to game time;
I. Coordinate the planning of such events as athletic assemblies, Parents Night, Homecoming, Banquets, Booster Club Activities, etc. and clear them with the principal; J. Prepare all game contracts, specifying the date, time, and location; K. Co-sign with the principal all contracts and keep them on file; L. Make arrangements for physical examinations for candidates for athletic squads, after checking with the head coach; M. Employ and pay all contest officials and personnel involved in operating the contest; N. Issue all passes and complimentary tickets; O. Regulate the use of the press box and the public address system; P. Set up the flag raising ceremony and the playing of the National Anthem; Q. Reconfirm the athletic contest, one week prior to the game date, with the visiting school and game officials
42 2431 - INTERSCHOLASTIC ATHLETICS (Administrative Guidelines) - continued
The Head Coach shall: A. Be responsible for all matters relating to the organization and administration of the team under his/her direction; B. Enforce all rules of the High School Athletic Association related to his/her sport that are consistent with State and Federal law; C. Assign duties to equipment managers and assistant coaches and evaluate their performance; D. Plan all practice sessions; E. Prepare public information releases regarding his/her sport; F. Assist in planning special events such as Assemblies, Parents Night, Homecoming, Banquets, etc.; G. Maintain an accurate and current squad roster and submit copies to Athletic Director; H. Cooperate with the athletic director in setting up physical examination schedules and verify that no candidate is issued equipment or allowed to practice until his/her examination card has been completed and his/her insurance coverage is in effect; I. Assign at least one (1) coach to be with the squad at all times;
This includes locker room supervision until all squad members have left the building. A spot check should then be made to see that all windows, doors, and gates are locked in any area that has been used.
J. Prepare a detailed equipment and supply request and submit it to the Athletic Director; K. Arrange for the presentation of team awards through the Athletic Director; L. Recommend teams that may be scheduled and officials to be employed; M. Enforce rules and regulations concerning conditioning of players and their health and safety; N. Report injuries to the Athletic Director. Coaches should exercise great care in dealing with all injuries and particularly those that are of a serious nature. In all cases, the coach should assure that the injured athlete is receiving competent medical care. Following injuries of a serious or prolonged nature, the coach should secure the signed approval of the doctor and parent before the athlete is allowed to participate again in athletic activities.
The Assistant Coach shall:
A. Support the head coach in the conduct of his/her particular sport and the total athletic program; B. Fulfill all responsibilities assigned by the head coach; C. Be prepared to assume the responsibility of the head coach, if and when necessary.
Revised 1/13/14 © Neola 2013
43 Guidelines for Student Athletic Eligibility Produced By The Ohio High School Athletic Association For School Counselors Revised 5/17
Virtually every scholarship appeal that comes to the OHSAA office places sole responsibility on you, the school counselor, for a student’s failure to meet the requirements of the applicable scholarship bylaws found in 4-4. Even though that notion is absolutely incorrect and OHSAA rules make reference to the fact that scholastic success is a shared responsibility with parents and students expected to shoulder most of the load, the Executive Director’s Office has prepared this document to inform you of the crucial information that you need to know in order to advise students appropriately. IMPORTANT ITEMS TO KNOW HIGH SCHOOL 1. All high school students MUST be enrolled in and earn passing grades in a minimum of five one-credit courses (or the equivalent) each and every grading period to have continuing eligibility. 2. Participate in every effort to ensure that all students are fully scheduled in a minimum of five one-credit courses each grading period. 3. If a student comes to you and asks to drop a course, ask the following questions: a. Are you a student athlete? b. What sports do you play? c. Have you visited with your athletic administrator or principal to determine if dropping this course will affect your eligibility to play a sport? 4. Do not allow the student to drop a course which reduces his/her course load below five one credit courses unless you receive a form from a senior administrator a template of which can be accessed here. (http://www.ohsaa.org/Portals/0/Eligibility/forms/SuggestedScheduleChangeForm.pdf) 5. The required Physical Education Course is not a full credit course. Do not count this course as one of the five full credit courses. 6. Always contact your principal or athletic administrator if you have any questions. 7. The OHSAA has no minimum grade point (GPA) requirement, thus issues regarding eligibility when only the GPA is of concern are strictly a local school district matter and not an OHSAAmatter Grades 7-8 1. All 7-8th grade students MUST be enrolled in and earn passing grades in a minimum of five courses each and every grading period to have continuing eligibility. 2. Participate in every effort to ensure that all students are fully scheduled in a minimum of five courses each grading period. 3. If a student comes to you and asks to drop a course, ask the following questions: a. Are you a student athlete? b. What sports do you play? c. Have you visited with your athletic administrator or principal to determine if dropping this course will affect your eligibility to play a sport? 4. Do not allow the student to drop a course which reduces his/her course load below five courses unless you receive a form from a senior administrator a template of which can be accessed here. (http://www.ohsaa.org/Portals/0/Eligibility/forms/SuggestedScheduleChangeForm.pdf) 5. Always contact your principal or athletic administrator if you have any questions. NOTE: “Grading period” is defined as your school’s board-adopted calendar. In most school districts, this is a nine-week period, while some districts use six- or 12-week periods or semesters. It should also be noted, however, that interim, biweekly or weekly evaluations are not considered “grading periods,” and restoration of eligibility is NOT permitted after such evaluations. In addition, students who have not met the high school or 7-8th scholarship requirement are not “substantively eligible;” and a student who fails to register for enough credit hours, fails a class(es) or drops a class that lowers the student below the requisite number of credits, always has a shared responsibility for this shortcoming thus disqualifying such shortcoming from the “due solely to an administrative error” category. Therefore; the administrative error bylaw shall never be used in conjunction with Bylaws 4-4-1 or 4-4-5. Examples of Determining Student Eligibility – Grades 9-12 Passing grades must be received in a minimum of five one-credit courses, or the equivalent, in the immediately preceding grading period. To determine credit equivalency, multiply full-year courses by a factor of 1; semester courses by a factor of 2; twelve-week courses by a factor of 3; and nine-week courses by a factor of 4. Example 1: 1stNine-Week Grading Period Subject Grade Credit & Duration Factor Credit Equivalency (Must Equal 5 Units or Equivalent) English 10 C 1 - all year 1 1 x 1 = 1 Spanish I D 1 - all year 1 1 x 1 = 1 Health B 1/2 - semester 2 1/2 x 2 = 1 Algebra F 1 - all year 1 0 Computers C 1/2 - semester 2 1/2 x 2 = 1 Social Studies C 1/2 - semester 2 1/2 x 2 = 1 Total Credits 5 = eligible for 2nd grading period Example 2: 4th Nine-Week Grading Period Subject Grade Credit & Duration Factor Credit Equivalency (Must Equal 5 Units or Equivalent) English C 1 - all year 1 1 x 1 = 1 O.W.E. F 2 - all year 1 0 O.W.E. D 1 - all year 1 1 x 1 = 1 History B 1 - all year 1 1 x 1 = 1 Health B 1/4 - semester 2 1/4 x 2 = 1/2 Typing C 1/4 - 4th 9 weeks 4 1/4 x 4 = 1 Total Credits 4 1/2 = ineligible for 1st grading period of next school year Post-Secondary Option – College Credit Plus – New for 2015-16 Note: If a student is taking all course work at the post-secondary institution under the College Credit Plus program, the calculation of equivalency has changed. Please note that in accordance with Bylaw 4-4-1, all courses taken in College Credit Plus must count toward gh school graduation. 44 In addition, students electing to enroll in CCP must be certain that 1.) The faculty members at the post-secondary institution understand that they will need to provide grades or a progress report at the time when the high school’s grading period is over, and 2.) The student-athlete is taking enough course work at the post-secondary institution exclusively or between the post-secondary institution and the high school combined to be equivalent to five one-credit courses. Calculating equivalency of credits in the post-secondary institution is conducted in the same manner as in the high school, based on the Carnegie unit. College courses for which three or more semester hours of credit are earned shall be awarded one Carnegie unit. Fractional Carnegie units will be awarded proportionately. This means that courses which are four, five, six oreven seven hours of credit receive just one Carnegie unit. Examples of CCP options: -1- Example 1: 1st Nine-Week Grading Period Subject School Credit & Duration Credit Equivalency (Must Equal 5 Units or Equivalent) History High 1 (year course) 1 x 1 = 1 Literature CCP 3 semester hours 1 x 2 = 2 Calculus CCP 5 semester hours 1 x 2 = 2 Biology CCP 3 semester hours 1 x 2 = 2 Total Credits 7 = eligible for 2nd grading period providedall courses passed The factor of 2 is used for post-secondary institutions that are on the semester system. Example 2: 4th Nine-Week Grading Period Subject School Credit & Duration Credit Equivalency (Must Equal 5 Units or Equivalent) French CCP 5 semester hours 1 x 2 = 2 Sociology CCP 3 semester hours 1 x 2 = 2 Computers CCP 2 semester hours .67 x 2= Geology CCP 3 semester hours 1 x 2 = 2 Total Credits 7.34 = eligible for 1st grading period of next school year provided all courses passed The factor of 2 is used for post-secondary institutions that are on the semester system. Note that this student is taking all courses at the post-secondary institution, which is acceptable. Block Scheduling Block scheduling or double blocking of courses does not change the calculation of credit equivalencies as required in OHSAA bylaws. Courses taken over one semester or one quarter (9-week period) carry a factor of 2 and 4, respectively. Therefore, if a student takes an English course during the first semester only and receives one credit for passing that course, that class carries an equivalency of 2 (1 credit x the factor for a semester course (2) = 2). Examples of block scheduling: Example 1: 1st Nine-Week Grading Period Subject Grade Credit & Duration Factor Credit Equivalency (Must Equal 5 Units or Equivalent) English 10 C 1 - semester 2 1 x 2 = 2 Spanish 2 C 1 - semester 2 1 x 2 = 2 Health B 1/4 - 1st 9 weeks 4 1/4 x 4 = 1 Total Credits 5 = eligible for 2nd grading period Example 2: 3rd Nine-Week Grading Period Subject Grade Credit & Duration Factor Credit Equivalency (Must Equal 5 Units or Equivalent) Calculus B 1 - semester 2 1 x 2 = 2 French C 1 - semester 2 1 x 2 = 2 Phys. Ed A 1/4 - semester 2 1/4 x 2 = 1/2 Total Credits 4 1/2 = ineligible for 4th grading period
Examples of Determining Student Eligibility – Grades 7-8 Passing grades are required in a minimum of five subjects inwhich enrolled in the immediately preceding grading period. All courses, regardless of how many times per week the course meets, in which a student receives a grade count toward this eligibility requirement. Example 1: 1st Nine-Week Grading Period Subject Grade English F Math B Home Economics B Computers C Music C Health F Credits Passed 4 of 6 classes = NOT eligible for 2nd grading period Example 2: 3rd Nine-Week Grading Period Subject Grade English F Math D Industrial Arts C Music B Computers B Physical Education B Credits Passed 5 of 6 classes = eligible for 4th grading period NOTE: For additional information, contact: Ohio High School Athletic Association 4080 Roselea Place, Columbus, Ohio 43214 Office Hours: Monday - Friday 7:30 a.m. - 4:30 p.m. Telephone: (614) 267-2502 • Fax: (614) 267-1677 • Website: ohsaa.org The complete text of the Bylaws and Regulations is published in the OHSAA Handbook, which is mailed to your school each summer and is Posted on the OHSAA website.
45 2431.01-INTERSCHOLASTIC SPORTS AND CHEERLEADING ACADEMIC ELIGIBILITY (Board Policy)
I. HIGH SCHOOLS OHSAA Policies A. In order to be eligible in grade 9-12, a student must be currently enrolled and must have been enrolled in school the immediately preceding grading period. During the preceding grading period, the student must have received passing grades in a minimum of five (5) one credit courses or the equivalent which count toward graduation.
B. A student enrolled in the first grading period after advancement from the eighth grade must have passed a minimum of five (5) of all subjects carried the preceding grading period in which the student was enrolled.
C. The eligibility of a student continues until the start of the fifth (5th) school day of the next grading period at which time the grades from the preceding grading period become effective. A student coming off the ineligible status will become eligible twenty-four (24) hours after the established grade report date following the preceding grading period as defined by the Board of Education. This grade report is effective provided that the established date is applicable to all students and when the grading information can be accessed by District administrators and other staff members having permitted access.
D. The eligibility of a transfer student must be established by school records or verification from sending school. The responsibility for establishing eligibility rests with the receiving school.
E. Summer school grades earned may not be used to substitute for failing grades from the last grading period of the regular school year.
F. Tutoring or examinations to complete the preceding grading period requirements are permissible provided the inability to complete the required work on time is due to illness or accident verified by a physician and the procedure applies to all students in the school. G. A student who is enrolled fifteen (15) or more days in any semester, or who participates in an interscholastic contest prior to or in a semester, shall have that semester count as one (1) semester of eligibility. Exception: The Commission may, in the exercise of the Commissioner's sole discretion, disregard a particular semester of "enrollment" if extenuating circumstances of such enrollment are presented and are shown to have existed through no fault of the student-athlete. (Note: A student who does not attend school in a semester due to a suspension or an expulsion shall have that semester(s) count in the total of eight (8) that are permitted.) H. No student will be denied the opportunity to participate in interscholastic athletics offered by a school in the District because the student has or is participating in college credit plus program as long as the student fulfills all academic, nonacademic and financial requirements.
SOUTH-WESTERN CITY SCHOOLS’ POLICIES A. In addition to the foregoing OHSAA academic eligibility standards, to be eligible for the first grading period of each academic year, the student must have attained the minimum marking period average of the preceding grade level during the last marking period of the preceding year. Starting with the second grading period of each year, they must attain the minimum marking period average for their grade level to retain eligibility. Students in grade 9 must have a minimum marking period average of 1.6, students in grade 10 must have a minimum marking period average of 1.8, and students in grades 11 and 12 must have a minimum marking period average of 2.0.
B. There is a one-time probationary period for freshmen and sophomores, and a one-time probationary period for juniors and seniors to use to maintain their athletic eligibility should they fall below the minimum marking period average for their grade level. These probationary periods are not cumulative in nature. Students must still be eligible for participation according to OHSAA guidelines. The probationary period corresponds to the period of ineligibility for the OHSAA. To be eligible for the next grading period, the student must attain the minimum marking period average for his/her grade level.
C. All high school students participating in sports and cheerleading are subject to these rules and regulations. There are no exemptions for students in special classes. 46 2431.01-INTERSCHOLASTIC SPORTS AND CHEERLEADING ACADEMIC ELIGIBILITY – Continued
II. MIDDLE SCHOOLS
OHSAA Policies
A. In order to be eligible in grade 7-8, a student must be currently enrolled and must have been enrolled in school the immediately preceding grading period. B. The eligibility of a student continues until the start of the fifth (5th) school day of the next grading period at which time the grades from the preceding grading period become effective. A student coming off the ineligible status will become eligible twenty-four (24) hours after the established grade report date following the preceding grading period as defined by the Board of Education. This grade report is effective provided that the established date is applicable to all students and when the grading information can be accessed by District administrators and other staff members having permitted access. C. A student enrolling in the seventh grade for the first time will be eligible for the first grading period regardless of the previous academic achievement. Thereafter, in order to be eligible, a student in grade 7 or 8 must be currently enrolled in school the immediately preceding grading period and received passing grades during that grading period in a minimum of five (5) of those subjects in which the student received grades. D. The eligibility of a transfer student must be established by school records or verification from sending school. The responsibility for establishing eligibility rests with the receiving school. E. Summer school grades earned may not be used to substitute for failing grades from the last grading period of the regular school year. F. Tutoring or examinations to complete the preceding grading period requirements are permissible provided the inability to complete the required work on time is due to illness or accident verified by a physician and the procedure applies to all students in the school. G. The Commissioner of the Ohio High School Athletic Association may waive the requirement of preceding grading period enrollment if a student has been withdrawn or removed from school because of circumstances due to personal accident, illness or family hardship. The principal of the school shall appeal in writing to the Commissioner. The appeal shall contain documentation with school and medical supporting evidence. The decision of the Commissioner may be appealed to the Board of Control.
SOUTH-WESTERN CITY SCHOOLS’ POLICIES
A. In addition to the foregoing OHSAA academic eligibility standards, to be eligible for the first grading period of each academic year, the student must have attained the minimum marking period average for the grade level for which they are currently enrolled during the last marking period of the preceding year. (Exception: 1st grading period of 7th grade is eligible under OHSAA guidelines.) Thereafter, they must attain the minimum marking period average for their grade level they are currently enrolled in to retain eligibility. Students in grades seven and eight must have attained a minimum marking period average of 1.8. B. To be eligible to participate in interscholastic athletics the first grading period of the ninth grade year, an eighth grade student must have been enrolled in school the immediately preceding grading period and received at least a 1.6 cumulative grade point average. Per OHSAA guidelines, a student enrolled in the first grading period after advancement from the eighth grade must have passed a minimum of five (5) of all subjects carried the preceding grading period in which the student was enrolled. C. There is no probationary period for middle school athletes to use to maintain their athletic eligibility should they fall below the minimum marking period average for their grade level. To be eligible for the next grading period, the student must attain the minimum marking period average for his/her grade level. D. All middle school students participating in sports and cheerleading are subject to these rules and regulations. There are no exemptions for students in special classes.
R.C. 3313.5314
Adopted 6/15/98 Revised 7/10/17 47 2431.02-ATHLETIC ALCOHOL/DRUG/TOBACCO/CITIZENSHIP POLICY - Board Policy
Participation in athletics with the South-Western City School District is a privilege not a right. Therefore, any student using, possessing, selling, or buying alcohol, or using, possessing, selling, or buying controlled substances, including tobacco, or using, possessing, selling, or buying drug paraphernalia, shall be excluded from participation in interscholastic athletics by the principal/assistant principal after consulting with the coach and Athletic Director. Student athletes shall also conduct themselves in a manner that reflects good citizenship. This rule is to be in effect and enforced for twelve (12) months of the year.
Violations of this policy are to be viewed as cumulative in nature, covering two (2) years of the middle school experience, or covering all four (4) years of the high school athletic experience. Athletic violations and/or resulting exclusions will not overlap from the middle school athletic experience to the high school athletic experience.
Parents/Guardians and student athletes are required to sign an acknowledgement form prior to practice and competition each school year to determine that they understand and will abide by this policy.
Adopted 6/11/01
2431.02-Athletic Alcohol/Drug/Tobacco/Citizenship Policy Form can be found in the Forms Section of this handbook.
48 2431.03 - DEFINITIONS AND PROCEDURES-ALCOHOL, DRUGS, TOBACCO AND CITIZENSHIP Board Policy
I. VIOLATION—ALCOHOL AND DRUGS
Definition Violation refers to being caught breaking the alcohol and drug policy, on or off school grounds, twelve (12) months of the year, by a member of the coaching staff, administrator, teacher, staff members or law enforcement agent. School violations will also be dealt with by the school administration. Procedure 1. First Violation When an athlete is found to be in violation by a member of the school staff and/or a law enforcement agent, s/he will be excluded from participation in athletics for one (1) calendar year. The one (1) calendar year exclusion will be reduced to twenty percent (20%) of the current regular season, including tournaments, if the athlete participates in an alcohol/drug assessment program and follows its recommendations based on the assessment. If the exclusion is not completed in the current season, or if the athlete is out of season, any remaining percentage of the exclusion shall be recalculated and applied to the next sport in which the athlete participates. If the athlete refuses assessment and/or fails to complete the alcohol/drug assessment program s/he will be excluded from athletics for one (1) calendar year. A student disciplined for the first violation with a twenty percent (20%) exclusion must practice with the team, travel with the team, and sit on the bench (but not dress), unless the assessment and treatment recommendations warrant otherwise. Regardless of the length of the exclusion, the athlete will lose any athletic leadership positions for one (1) calendar year. 2. Second Violation When an athlete is found to be in violation by a member of the school staff and/or a law enforcement agent a second time, s/he will be excluded from participation in athletics for one (1) calendar year. The one (1) calendar year exclusion will be reduced to fifty percent (50%) of the current regular season, including tournaments, if the athlete participates in an alcohol/drug assessment program and follows its recommendations based on the assessment. If the exclusion is not completed in the current season, or if the athlete is out of season any remaining percentage of the exclusion shall be recalculated and applied to the next sport in which the athlete participates. If the athlete refuses assessment and/or fails to complete the alcohol/drug assessment program s/he will be excluded from athletics for one (1) calendar year. A student disciplined for the second violation with a fifty percent (50%) exclusion must practice with the team, travel with the team, and sit on the bench (but not dress), unless the assessment and treatment recommendations warrant otherwise. Regardless of the length of the exclusion, the athlete will lose any athletic leadership positions for the remainder of his/her school career. 3. Third Violation When an athlete is found to be in violation by a member of the school staff and/or a law enforcement agent for the third time, s/he will be permanently excluded from athletic participation for the duration of the athlete’s middle school or high school experience. However, after one (1) calendar year, the athlete and parent may petition the building athletic council, which consists of principal/assistant principal, Athletic Director, coach(es) and guidance counselor, for possible reinstatement.
49 2431.03 - DEFINITIONS AND PROCEDURES-ALCOHOL, DRUGS, TOBACCO AND CITIZENSHIP Board Policy - Continued
A. REFERRAL—ALCOHOL AND DRUGS
Definition A referral is information from any source that leads the athletic department to believe that the athlete is not in compliance with the athletic alcohol and drug policy.
Procedure 1. First Referral After intervention the athlete must admit to the breaking of the code for the intervention to be successful. Upon successful intervention, the athlete is excluded from participation in athletics for the next seven (7) calendar days and until the assessment occurs. If after an unsuccessful intervention the athlete does not get the assessment or follow the recommendations, it will be treated as a first violation (up to one (1) calendar year exclusion). If the athlete denies breaking the alcohol/drug parts of this policy, and the investigation does not support evidence of the referral, there will be no exclusion; however, the Athletic Director will notify the parent/guardian about the referral. Referrals based on law enforcement or school officials’ investigations into school violations will be treated as violations of the athletic alcohol and drug policy. Referrals of greater than thirty (30) calendar days will not be considered. 2. Second Referral If a student is referred, and the referral results in a second successful intervention, the athlete will be excluded from participation in athletics for the next seven (7) calendar days and until the assessment occurs. Refusal to be assessed and follow-through with recommendations will result in the second successful intervention being treated as a second violation. 3. Third Referral If a student is referred and the referral results in a third successful intervention, the athlete will be excluded from participation in athletics for the next seven (7) calendar days and until the assessment occurs. Refusal to be assessed and follow-through with recommendation will result in the third successful intervention being treated as a third violation.
B. VOLUNTARY REFERRAL—ALCOHOL AND DRUGS
Definition Voluntary Referral is when a student recognizes that s/he has a drug/alcohol problem and reports the situation to a school official who then reports the self-referral to the athletic department.
Procedure 1. With a first voluntary referral, the athlete will be excluded from participation in athletics for the next seven (7) calendar days and until an assessment has occurred. Refusal to be assessed and follow through with recommendations will result in the voluntary referral being treated as a first violation (up to one (1) calendar year exclusion). Investigation and involvement by law enforcement officials and/or school personnel into a violation of the drug or alcohol policy negates the option of voluntary referral. 2. If a student refers him/herself a second time the athlete will be excluded from participation in athletics for the next seven (7) calendar days and until the assessment has occurred. Refusal to be assessed and follow through with recommendations will result in the second voluntary referral being treated as a second violation. If a student voluntarily refers him/herself or there’s a successful intervention based on a referral, and there’s already a violation on record, then the voluntary or successful intervention is treated as a first violation. 3. If a student refers him/herself a third time the athlete will be excluded for the next seven (7) calendar days and until the assessment has occurred. Refusal to be assessed and follow through with recommendations will result in the third voluntary referral being treated as a third violation. 50 2431.03 - DEFINITIONS AND PROCEDURES-ALCOHOL, DRUGS, TOBACCO AND CITIZENSHIP Board Policy – Continued
DEALING, DISTRIBUTING, AND SELLING ALCOHOL AND/OR DRUGS Dealing, distributing, or selling alcohol and/or drugs will be considered a third violation.
II. VIOLATION - TOBACCO
A. Definition Tobacco -- use, sale, or possession of tobacco products including lighters, matches, and other flame producing materials.
B. Procedure 1. First Violation If an athlete is found to be in violation by a member of the school staff or law enforcement agent, s/he will be excluded from participation in athletics for one (1) calendar year. The one (1) calendar year exclusion will be reduced to twenty percent (20%) of the current regular season, including tournaments, if the athlete participates in a tobacco education program and follows its recommendations based on the program. If the exclusion is not completed in the current season, or if the athlete is out of season, any remaining percentage of the exclusion shall be recalculated and applied to the next sport in which the athlete participates. Regardless of the length of the exclusion, the athlete will lose any athletic leadership positions for one (1) calendar year. 2. Second Violation If an athlete is found to be in violation by a member of the school staff or law enforcement agent, s/he will be excluded from participation in athletics for one (1) calendar year. The one (1) calendar year expulsion will be reduced to fifty percent (50%) of the current regular season, including tournaments, if the athlete participates in a tobacco education program and follows its recommendations based on the program. If the exclusion is not completed in the current season or if the athlete is out of season, any remaining percentage of the exclusion shall be recalculated and applied to the next sport in which the athlete participates. Regardless of the length of the exclusion, the athlete will lose any athletic leadership positions for one (1) calendar year. 3. Third and Subsequent Violations When an athlete is found to be in violation by a member of the school staff and/or a law enforcement agent for the third time, s/he will be permanently excluded from athletic participation for the duration of the athlete’s middle or high school experience. However, after one (1) calendar year, the athlete and parent may petition the principal/assistant principal, athletic director, coach(es) and guidance counselor for possible reinstatement. 4. Subsequent Offenses Any subsequent offenses will be treated as a third offense.
51 2431.03-DEFINITIONS AND PROCEDURES-ALCOHOL, DRUGS, TOBACCO AND CITIZENSHIP – Board Policy - Continued
III. VIOLATION – CITIZENSHIP
A. Definition Citizenship -- Student athletes shall conduct themselves in a manner that reflects good citizenship. Any behavior that results in dishonor to the participant, her/his team or her/his school will not be tolerated. Acts of unacceptable conduct, both on and off school premises, include but are not limited to theft, vandalism, disrespect, and involvement in violence, hazing, violation of the law or violations of the South-Western City Schools Student Code of Conduct. Students violating the citizenship portion of the South-Western City Schools Athletic Code and Policies will be subject to expulsion from athletic competition. The principal/assistant principal, after consulting with the coach and Athletic Director, reserves the right to review the severity of the citizenship offense and determine the appropriate level of disciplinary action to be taken. The principal/assistant principal, after consulting with the coach and Athletic Director, reserves the right to modify or waive steps depending on the severity of the citizenship violation. B. Procedure 1. First Violation The athlete could be excluded from participation in athletics for up to twenty percent (20%) of the current regular season, including tournaments. If the exclusion is not completed in the current season or if the athlete is out of season, any remaining percentage of the exclusion shall be recalculated and applied to the next sport in which the athlete participates. A student under exclusion must practice with the team, travels with the team, and sit on the bench (but not dress). A first offense could result in the loss of athletic leadership positions for up to one (1) calendar year. 2. Second Violation The athlete could be excluded from participation in athletics for up to fifty percent (50%) of the current regular season, including tournaments. If the exclusion is not completed in the current season or if the athlete is out of season, any remaining percentage of the exclusion shall be recalculated and applied to the next sport in which the athlete participates. A student under suspension must practice with the team, travels with the team, and sit on the bench (but not dress). A second offense could result in the loss of athletic leadership positions permanently. 3. Third Violation The athlete could be excluded from athletic participation for the duration of the athlete’s career.
BANQUET ATTENDANCE—All Offenses A. If an athlete at the conclusion of the season is not a team member in good standing as a result of refusing assessment and/or treatment for alcohol and/or drugs, the athlete forfeits all letters/awards and the right to attend the banquet. B. If an athlete is still on exclusion at the conclusion of the season as a result of violating the South-Western City Schools Athletic Code and Policy, the athlete may attend the banquet and be recognized but will not receive his/her letters/awards until the exclusion is completed. If the principal/assistant principal after consulting with the coach and Athletic Director determines that an athlete cannot complete the exclusion, the award will be given by the Athletic Director at a time other than the banquet, as determined by the principal/assistant principal after consulting with the coach and Athletic Director.
These forms can be found in the Forms Section of this handbook. 2431.02 F1 – Athletic Alcohol/Drug/Tobacco/Citizenship Form 2431.02 F2 – Parent/Student Acknowledgement of Athletic Alcohol/Drug/Tobacco/ Citizenship Form
Adopted 6/11/01 Revised 6/12/06 52 3120.08 - EMPLOYMENT OF PERSONNEL FOR CO-CURRICULAR and EXTRA-CURRICULAR ACTIVITIES (Board Policy)
When the South-Western City Board of Education and administration determine the need, certain professional staff assignments will be provided a supplemental contract, where applicable, and/or supplemental compensation in accordance with the negotiated agreement.
The South-Western City Board attempts to employ existing certificated staff to direct, supervise, or coach the student-activity programs, and the Human Resources Manager has offered all open positions to current certificated employees who have a certificate, the type described in R.C. 3319.22, and when no such employee qualified to fill the position has accepted the position, the Human Resources Manager has advertised the position as being available to any individual with a certificate who is not currently employed by the Board, and no such person has applied for and accepted the position, therefore the Board shall employ non-certificated individuals to fill open student-activity program positions, and that employed non-teaching individuals shall not be used in any student-activity program that is required for credit toward a student’s promotion to the next grade or for graduation, and such employed individuals shall perform only the duties of the director, supervisor, or coach of the student-activity program for which s/he is employed.
The Board may employ professional staff for co-curricular/extra-curricular activities. However, the Board may find it necessary to employ, on a part-time basis, coaches or activity sponsors who are not members of the professional staff. Such part-time employees may be members of the District’s classified staff, support staff, or individuals from the community or nearby areas.
The Board authorizes the Superintendent to recommend candidates for employment by the Board.
Each coach or activity sponsor shall hold a valid Pupil Activity Program Permit issued by the State Board of Education under R.C. 3319.303, have any other necessary qualifications, have been properly interviewed, and shall sign an employment contract which includes the conditions of employment, compensation arrangements, and contract termination procedures. An employee must submit a copy of an active Pupil Activity Program Permit to both the Treasurer/CFO and the Superintendent before the Board will pay any compensation.
Personnel must pass a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation (see Policy 3121).
The Board may renew the contract of any non-licensed individual, currently employed by the Board for one or more years, without first offering the position held by that individual to employees of the District who are licensed individuals or advertising the position as available to any qualified licensed individuals who are not currently employed by the Board unless otherwise prohibited by a collective bargaining agreement.
No individual employed by the Board for any co-curricular or extra-curricular activity may accept compensation from any third party or source, including, but not limited to booster, parent or other District support organizations, for the performance of his/her official duties or as a supplement to his/her compensation from the Board.
No individual serving as a volunteer for co-curricular/extra-curricular activities may accept compensation from any third party or source, including, but not limited to booster, parent or other District support organizations, for the performance of his/her official duties as a volunteer on behalf of the Board.
R.C. 2909.34, 3319.303, 3313.53, 3313.539, 3319.39 A.C.: 3301-27-01, Ohio Ethics Commission Advisory Opinion 2008-01
Adopted 12/8/03 Revised 7/10/17 © Neola 2017
53 5310 - STUDENT HEALTH SERVICES AND REQUIREMENTS (Board Policy)
The South-Western City Board of Education realizes the responsibility of the schools to help protect and improve the health of students. The services of a nurse will be available to the District. The principal will be responsible for the administration of the health program in his/her particular school.
Of necessity, school health services must be limited to the prevention and detection of health problems, referral of problems through parents to the family physician or community health agencies and emergency care.
Each school will have on file for each student an emergency medical authorization form providing information from the parent/guardian on how s/he wishes the school to proceed in event of a health emergency involving the student and a release for the school in case emergency action must be taken.
Any student who has been removed from a physical education class, or athletic practice or competition, by a teacher, coach, or referee because s/he has exhibited signs, symptoms, or behaviors consistent with having sustained a concussion or head injury shall not be permitted to return to any physical education class, or athletic practice or competition, for which the teacher, coach, or referee is responsible until both of the following occur:
A. The student's condition is assessed by a physician or other healthcare provider authorized by the Board, in accordance with requirements set forth in R.C. 3313.539(E)(2), to assess such a student.
B. The student receives written clearance that it is safe to return to physical education class, or athletic practice or competition, from a physician or other healthcare provider authorized by the Board, in accordance with requirements set forth in R.C. 3313.539(E)(2) to grant such a clearance.
CROSS REFS.: Policy 5320, Inoculations of Students Policy 5330, Use of Medications
R.C. 2305.231, 3313.50, 3313.68 et seq. A.C. 3301-35-03(D) 20 U.S.C. 1232(h)
Adopted 10/8/90 Revised 1/13/14
54 5340 - STUDENT ACCIDENTS
The Board of Education believes that school personnel have certain responsibilities in case of accidents which occur in school. Said responsibilities extend to the administration of first aid by persons trained to do so, summoning of medical assistance, and notification of administrative personnel, notification of parents, and the filing of accident reports.
Employees should administer first aid within the limits of their knowledge of recommended practices. All employees should make an effort to increase their understanding of the proper steps to be taken in the event of an accident.
The Superintendent shall develop administrative guidelines to include the reporting of accidents, when appropriate.
On an annual basis, physical education teachers and coaches of intramural athletics shall review the Ohio Department of Health's concussion information sheet.
Physical education teachers and coaches of intramural athletics shall remove from P.E. class participation or the intramural athletic activity any student who exhibits signs, symptoms, or behaviors consistent with having sustained a concussion or head injury. The Principal shall notify parents or guardians about the possible concussion or head injury. See also Policy 2431 Interscholastic Athletics.
Any student who has been removed from a P.E. class, or intramural athletic practice or competition, by a teacher, coach, or referee because he/she has exhibited signs, symptoms, or behaviors consistent with having sustained a concussion or head injury shall not be permitted to return to any P.E. class, or intramural athletic practice or competition, for which the teacher, coach, or referee is responsible on the same day as the removal and not until both of the following occur:
A. The student’s condition is assessed by a physician or other health care provider authorized by the Board, in accordance with requirements set forth in R.C. 3313.539(E)(2), to assess such a student.
B. The student receives written clearance that it is safe to return to the P.E. class, or intramural athletic practice or competition, from a physician or other health care provider authorized by the Board, in accordance with requirements set forth in R.C. 3313.539(E)(2), to grant a such a clearance.
R.C. 2305.23 (Good Samaritan), 3313.20, 3313.539
Adopted 1/13/03 Revised 1/13/14 Revised 7/13/15
55 5516 – HAZING
Hazing is defined as doing any act of coercing another, including the victim, to do or initiate any act to any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person. Permission, consent or assumption of risk by an individual subjected to hazing does not lessen the prohibition contained in this policy.
Hazing activities of any type are inconsistent with the educational process and will be prohibited at all times. No administrator, faculty member or other employee of the South-Western City School District shall encourage, permit, condone, authorize, or tolerate any hazing activities. No student, including leaders of student organizations, may plan, encourage or engage in any hazing.
Administrators, faculty members and all other District employees will be particularly alert to possible situations, circumstances or events, which might include hazing. If hazing or planned hazing is discovered, involved students will be informed by the discovering school employee of the prohibition contained in this policy and will be required to end all hazing activities immediately. All hazing incidents will be reported immediately to the Superintendent/designee.
Administrators, faculty members, students and all other employees who fail to abide by this policy may be subject to disciplinary action and may be liable for civil and criminal penalties in accordance with Ohio law.
Written copies of this policy will be distributed annually to all District students and employees.
R.C. 2307.44, 2903.31, 3313.61
Adopted 10/08/90 Revised 6/12/06
56 5517 – ANTI-HARASSMENT (Board Policy)
General Policy Statement
It is the policy of the Board of Education to maintain an education and work environment that is free from all forms of unlawful harassment, including sexual harassment. This commitment applies to all School District operations, programs, and activities. All students, administrators, teachers, staff, and all other school personnel share responsibility for avoiding, discouraging, and reporting any form of unlawful harassment. This policy applies to unlawful conduct occurring on school property, or at another location if such conduct occurs during an activity sponsored by the Board.
The Board will vigorously enforce its prohibition against discriminatory harassment based on race, color, national origin, sex (including sexual orientation and transgender identity), disability, age (except as authorized by law), religion, ancestry, or genetic information (collectively, "Protected Classes") that are protected by Federal civil rights laws (hereinafter referred to as unlawful harassment), and encourages those within the School District community as well as third parties, who feel aggrieved to seek assistance to rectify such problems. The Board will investigate all allegations of unlawful harassment and in those cases where unlawful harassment is substantiated, the Board will take immediate steps to end the harassment, prevent its reoccurrence, and remedy its effects. Individuals who are found to have engaged in unlawful harassment will be subject to appropriate disciplinary action.
For purposes of this policy, "School District community" means students, administrators, and professional and classified staff, as well as Board members, agents, volunteers, contractors, or other persons’ subject to the control and supervision of the Board.
For purposes of this policy, "third parties" include, but are not limited to, guests and/or visitors on School District property (e.g., visiting speakers, participants on opposing athletic teams, parents), vendors doing business with, or seeking to do business with, the Board, and other individuals who come in contact with members of the School District community at school-related events/activities (whether on or off School District property).
Other Violations of the Anti-Harassment Policy
The Board will also take immediate steps to impose disciplinary action on individuals engaging in any of the following prohibited acts:
A. Retaliating against a person who has made a report or filed a complaint alleging unlawful harassment, or who has participated as a witness in a harassment investigation. B. Filing a malicious or knowingly false report or complaint of unlawful harassment. C. Disregarding, failing to investigate adequately, or delaying investigation of allegations of unlawful harassment, when responsibility for reporting and/or investigating harassment charges comprises part of one's supervisory duties.
Definitions
Bullying Bullying rises to the level of unlawful harassment when one or more persons systematically and chronically inflict physical hurt or psychological distress on one (1) or more students or employees and that bullying is based upon one (1) or more Protected Classes, that is, characteristics that are protected by Federal civil rights laws. It is defined as any unwanted and repeated written, verbal, or physical behavior, including any threatening, insulting, or dehumanizing gesture, by an adult or student, that is severe or pervasive enough to create an intimidating, hostile, or offensive educational or work environment; cause discomfort or humiliation; or unreasonably interfere with the individual's school or work performance or participation; and may involve:
A. teasing; B. threats; C. intimidation; D. stalking; E. cyberstalking; F. cyberbullying;
57 5517 – ANTI-HARASSMENT (Board Policy) - continued
Bullying – continued G. physical violence; H. theft; I. sexual, religious, or racial harassment; J. public humiliation; or K. destruction of property
Harassment Harassment means any threatening, insulting, or dehumanizing gesture, use of technology, or written, verbal or physical conduct directed against a student or school employee that:
A. Places a student or school employee in reasonable fear of harm to his/her person or damage to his/her property; B. Has the effect of substantially interfering with a student's educational performance, opportunities, or benefits, or an employee's work performance; or C. Has the effect of substantially disrupting the orderly operation of a school?
Sexual Harassment Pursuant to Title VII of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972, "sexual harassment" is defined as:
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature, when:
A. Submission to such conduct is made either implicitly or explicitly a term or condition of an individual's employment, or status in a class, educational program, or activity. B. Submission or rejection of such conduct by an individual is used as the basis for employment or educational decisions affecting such individual. C. Such conduct has the purpose or effect of interfering with the individual's work or educational performance; of creating an intimidating, hostile, or offensive working, and/or learning environment; or of interfering with one's ability to participate in or benefit from a class or an educational program or activity.
Sexual harassment may involve the behavior of a person of either gender against a person of the same or opposite gender.
Prohibited acts that constitute sexual harassment may take a variety of forms. Examples of the kinds of conduct that may constitute sexual harassment include, but are not limited to:
A. Unwelcome sexual propositions, invitations, solicitations, and flirtations. B. Unwanted physical and/or sexual contact. C. Threats or insinuations that a person's employment, wages, academic grade, promotion, classroom work or assignments, academic status, participation in athletics or extra-curricular programs or events, or other conditions of employment or education may be adversely affected by not submitting to sexual advances. D. Unwelcome verbal expressions of a sexual nature, including graphic sexual commentaries about a person's body, dress, appearance, or sexual activities; the unwelcome use of sexually degrading language, jokes or innuendoes; unwelcome suggestive or insulting sounds or whistles; obscene telephone calls. E. Sexually suggestive objects, pictures, videotapes, audio recordings or literature, placed in the work or educational environment, which may embarrass or offend individuals. F. Unwelcome and inappropriate touching, patting, or pinching; obscene gestures. G. A pattern of conduct, which can be subtle in nature, that has sexual overtones and is intended to create or has the effect of creating discomfort and/or humiliation to another.
58 5517 – ANTI-HARASSMENT (Board Policy) – continued
Sexual Harassment - continued
H. Remarks speculating about a person's sexual activities or sexual history, or remarks about one's own sexual activities or sexual history. I. Inappropriate boundary invasions by a District employee or other adult member of the School District community into a student's personal space and personal life. J. Verbal, nonverbal or physical aggression, intimidation, or hostility based on sex or sex-stereotyping that does not involve conduct of a sexual nature.
Not all behavior with sexual connotations constitutes unlawful sexual harassment. Sex-based or gender-based conduct must be sufficiently severe, pervasive, and persistent such that it adversely affects, limits, or denies an individual's employment or education, or such that it creates a hostile or abusive employment or educational environment, or such that it is intended to, or has the effect of, denying or limiting a student's ability to participate in or benefit from the educational program or activities.
NOTE: Sexual conduct/relationships with students by District employees or any other adult member of the School District community is prohibited, and any teacher, administrator, coach, or other school authority who engages in sexual conduct with a student may also be guilty of the criminal charge of "sexual battery" as set forth in R.C. 2907.03. The issue of consent is irrelevant in regard to such criminal charge and/or with respect to the application of this policy to District employees or other adult members of the School District community.
Race/Color Harassment Prohibited racial harassment occurs when unwelcome physical, verbal, or nonverbal conduct is based upon an individual's race or color and when the conduct has the purpose or effect of interfering with the individual's work or educational performance; of creating an intimidating, hostile, or offensive working, and/or learning environment; or of interfering with one's ability to participate in or benefit from a class or an educational program or activity. Such harassment may occur where conduct is directed at the characteristics of a person's race or color, such as racial slurs, nicknames implying stereotypes, epithets, and/or negative references relative to racial customs.
Religious (Creed) Harassment Prohibited religious harassment occurs when unwelcome physical, verbal, or nonverbal conduct is based upon an individual's religion or creed and when the conduct has the purpose or effect of interfering with the individual's work or educational performance; of creating an intimidating, hostile, or offensive working and/or learning environment; or of interfering with one's ability to participate in or benefit from a class or an educational program or activity. Such harassment may occur where conduct is directed at the characteristics of a person's religious tradition, clothing, or surnames, and/or involves religious slurs.
National Origin/Ancestry Harassment Prohibited national origin/ancestry harassment occurs when unwelcome physical, verbal, or nonverbal conduct is based upon an individual's national origin or ancestry and when the conduct has the purpose or effect of interfering with the individual's work or educational performance; of creating an intimidating, hostile, or offensive working and/or learning environment; or of interfering with one's ability to participate in or benefit from a class or an educational program or activity. Such harassment may occur where conduct is directed at the characteristics of a person's national origin or ancestry, such as negative comments regarding customs, manner of speaking, language, surnames, or ethnic slurs.
Disability Harassment Prohibited disability harassment occurs when unwelcome physical, verbal, or nonverbal conduct is based upon an individual's disability and when the conduct has the purpose or effect of interfering with the individual's work or educational performance; of creating an intimidating, hostile, or offensive working and/or learning environment; or of interfering with one's ability to participate in or benefit from a class or an educational program or activity. Such harassment may occur where conduct is directed at the characteristics of a person's disabling condition, such as negative comments about speech patterns, movement, physical impairments or defects/appearances, or the like.
59 5517 – ANTI-HARASSMENT (Board Policy) – continued
Reports and Complaints of Harassing Conduct Students and all other members of the School District community and third parties are encouraged to promptly report incidents of harassing conduct to a teacher, administrator, supervisor, or other District official so that the Board may address the conduct before it becomes severe, pervasive, or persistent. Any teacher, administrator, supervisor, or other District employee or official who receives such a complaint shall file it with the District’s Anti- Harassment Compliance Officer at his/her first convenience.
Members of the School District community, which includes students, or third parties who believe they have been unlawfully harassed are entitled to utilize the Board's complaint process that is set forth below. Initiating a complaint, whether formally or informally, will not adversely affect the complaining individual's employment or participation in educational or extra-curricular programs. While there are no time limits for initiating complaints of harassment under this policy, individuals should make every effort to file a complaint as soon as possible after the conduct occurs while the facts are known and potential witnesses are available.
If, during an investigation of alleged bullying, aggressive behavior and/or harassment in accordance with Policy 5517.01 – Bullying and Other Forms of Aggressive Behavior, the Principal believes that the reported misconduct may have created a hostile work environment and may have constituted unlawful discriminatory harassment based on a Protected Class, the Principal shall report the act of bullying, aggressive behavior and/or harassment to the Anti- Harassment Compliance Officer who shall investigate the allegation in accordance with this policy. While the Compliance Officer investigates the allegation, the Principal shall suspend his/ her Policy 5517.01 investigation to await the Compliance Officer's written report. The Compliance Officer shall keep the Principal informed of the status of the Policy 5517 investigation and provide him/her with a copy of the resulting written report.
Anti-Harassment Compliance Officer
The Board designates the following individual to serve as "Anti-Harassment Compliance Officer" for the District. They are hereinafter referred to as the "Compliance Officer".
Amber Hufford Director of Student Services 614-801-3000 3805 Marlane Drive Grove City, OH 43123 [email protected]
The name, title, and contact information of this individual will be published annually on the School District’s web site.
The Compliance Officer will be available during regular school/work hours to discuss concerns related to unlawful harassment, to assist students, other members of the District community, and third parties who seek support or advice when informing another individual about "unwelcome" conduct, or to intercede informally on behalf of the student, other member of the School District community or third party in those instances where concerns have not resulted in the filing of a formal complaint and where all parties are in agreement to participate in an informal process.
The Compliance Officer shall accept complaints of unlawful harassment directly from any member of the School District community or a visitor to the District, or receive complaints that are initially filed within a school building administrator. Upon receipt of a complaint either directly or through a school building administrator, the Compliance Officer will begin either an informal or formal process (depending on the request of the person alleging the harassment or the nature of the alleged harassment), or the Compliance Officer will designate a specific individual to conduct such a process. In the case of a formal complaint, the Compliance Officer will prepare recommendations for the Superintendent or will oversee the preparation of such recommendations by a designee. All members of the School District community must report incidents of harassment that are reported to them to the Compliance Officer within two (2) business days of learning of the incident. Any Board employee who directly observes unlawful harassment of a student is obligated, in accordance with this policy, to report such observations to their supervisor, building administrator, or the Compliance Officer at their first convenience. Additionally, any Board employee who observes an act of unlawful harassment is expected to intervene to stop the harassment, unless circumstances make such an intervention dangerous, in which case the staff member should immediately notify other Board employees and/or local law enforcement officials, as necessary, to stop the harassment. Thereafter, the Compliance Officer or designee must contact the student, if age eighteen (18) or older, or the student's parents if under the age eighteen (18), within two (2) school days to advise s/he/them of the Board's intent to investigate the alleged misconduct, including the obligation of the Compliance Officer or designee to conduct an investigation following all the procedures outlined for a formal complaint.
60 5517 – ANTI-HARASSMENT (Board Policy) – continued
Investigation and Complaint Procedure Any student who believes that s/he has been subjected to unlawful harassment may seek resolution of his/her complaint through either the informal or formal procedures as described below. Further, a process for investigating claims of harassment or retaliation and a process for rendering a decision regarding whether the claim of legally prohibited harassment or retaliation was substantiated are set forth below.
Due to the sensitivity surrounding complaints of unlawful harassment or retaliation, time lines are flexible for initiating the complaint process; however, individuals should make every effort to file a complaint within thirty (30) calendar days after the conduct occurs while the facts are known and potential witnesses are available. Once the formal complaint process is begun, the investigation will be completed in a timely manner (ordinarily, within fifteen (15) business days of the complaint being received).
The informal and formal procedures set forth below are not intended to interfere with the rights of a student to pursue a complaint of unlawful harassment or retaliation with the United States Department of Education Office for Civil Rights.
Informal Complaint Procedure The goal of the informal complaint procedure is to stop inappropriate behavior and to investigate and facilitate resolution through an informal means, if possible. The informal complaint procedure is provided as a less formal option for a student who believes s/he has been unlawfully harassed or retaliated against. This informal procedure is not required as a precursor to the filing of a formal complaint.
Students who believe that they have been unlawfully harassed may initiate their complaint through this informal complaint process, but are not required to do so. The informal process is only available in those circumstances where the parties (alleged target of harassment and alleged harasser(s)) agree to participate in the informal process.
Students who believe that they have been unlawfully harassed may proceed immediately to the formal complaint process and individuals who seek resolution through the informal procedure may request that the informal process be terminated at any time to move to the formal complaint process.
However, all complaints of harassment involving a District employee or any other adult member of the School District community against a student will be formally investigated. Similarly, any allegations of sexual violence will be formally investigated.
As an initial course of action, if a student feels that s/he is being unlawfully harassed and s/he is able and feels safe doing so, the individual should tell or otherwise inform the harasser that the conduct is unwelcome and must stop. Such direct communication should not be utilized in circumstances involving sexual violence. The complaining individual should address the allegedly harassing conduct as soon after it occurs as possible. The Compliance Officer is available to support and counsel individuals when taking this initial step or to intervene on behalf of the individual if requested to do so. An individual who is uncomfortable or unwilling to inform the harasser of his/her complaint is not prohibited from otherwise filing an informal or a formal complaint. In addition, with regard to certain types of unlawful harassment, such as sexual harassment, the Compliance Officer may advise against the use of the informal complaint process.
A student who believes s/he has been unlawfully harassed may make an informal complaint, either orally or in writing: (1) to a teacher, other employee, or building administrator in the school the student attends; (2) to the Superintendent or other District- level employee; and/or (3) directly to the Compliance Officer.
All informal complaints must be reported to the Compliance Officer who will either facilitate an informal resolution as described below on his/her own, or appoint another individual to facilitate an informal resolution.
The School District's informal complaint procedure is designed to provide students who believe they are being unlawfully harassed with a range of options designed to bring about a resolution of their concerns. Depending upon the nature of the complaint and the wishes of the student claiming unlawful harassment, informal resolution may involve, but not be limited to, one or more of the following:
A. Advising the student about how to communicate the unwelcome nature of the behavior to the alleged harasser. B. Distributing a copy of the anti-harassment policy as a reminder to the individuals in the school building or office where the individual whose behavior is being questioned works or attend. C. If both parties agree, the Compliance Officer may arrange and facilitate a meeting between the student claiming harassment and the individual accused of harassment to work out a mutual resolution. Such a meeting is not appropriate in circumstances involving sexual violence. 61 5517 – ANTI-HARASSMENT (Board Policy) – continued
While there are no set time limits within which an informal complaint must be resolved, the Compliance Officer or designee will exercise his/her authority to attempt to resolve all informal complaints within fifteen (15) business days of receiving the informal complaint. Parties who are dissatisfied with the results of the informal complaint process may proceed to file a formal complaint. And, as stated above, parties may request that the informal process be terminated at any time to move to the formal complaint process.
All materials generated as part of the informal complaint process will be retained by the Compliance Officer in accordance with the School Board's records retention policy and/or Student records policy. (See Policy 8310 and Policy 8330)
Formal Complaint Procedure If a complaint is not resolved through the informal complaint process, if one of the parties has requested that the informal complaint process be terminated to move to the formal complaint process, or if the student elects to file a formal complaint initially, the formal complaint process shall be implemented.
A student who believes s/he has been subjected to offensive conduct/harassment/retaliation hereinafter referred to as the "Complainant", may file a formal complaint, either orally or in writing, with a teacher, principal, or other District employee at the student’s school, the Compliance Officer, Superintendent, or another District employee who works at another school or at the district level. Due to the sensitivity surrounding complaints of unlawful harassment, timelines are flexible for initiating the complaint process; however, individuals should make every effort to file a complaint within thirty (30) calendar days after the conduct occurs while the facts are known and potential witnesses are available. If a Complainant informs a teacher, principal, or other District employee at the student’s school, Superintendent, or other District employee, either orally or in writing, about any complaint of harassment, that employee must report such information to their supervisor, building administrator, or the Compliance Officer or designee at their first convenience.
Throughout the course of the process, the Compliance Officer should keep the parties informed of the status of the investigation and the decision-making process.
All formal complaints must include the following information to the extent it is available: the identity of the individual believed to have engaged in, or be engaging in, offensive conduct/harassment/retaliation; a detailed description of the facts upon which the complaint is based; a list of potential witnesses; and the resolution sought by the Complainant.
If the Complainant is unwilling or unable to provide a written statement including the information set forth above, the Compliance Officer shall ask for such details in an oral interview. Thereafter, the Compliance Officer will prepare a written summary of the oral interview, and the Complainant will be asked to verify the accuracy of the reported charge by signing the document.
Upon receiving a formal complaint, the Compliance Officer will consider whether any action should be taken in the investigatory phase to protect the Complainant from further harassment or retaliation, including, but not limited to, a change of work assignment or schedule for the Complainant and/or the alleged harasser. In making such a determination, the Compliance Officer should consult the Complainant to assess his/her agreement to the proposed action. If the Complainant is unwilling to consent to the proposed change, the Compliance Officer may still take whatever actions s/he deem appropriate in consultation with the Superintendent.
Within two (2) business days of receiving the complaint, the Compliance Officer or a designee will initiate a formal investigation to determine whether the Complainant has been subjected to offensive conduct/harassment/retaliation.
Simultaneously, the Compliance Officer will inform the individual alleged to have engaged in the harassing or retaliatory conduct, hereinafter referred to as the "Respondent", that a complaint has been received. The Respondent will be informed about the nature of the allegations and provided with a copy of any relevant administrative guidelines, including the Board's Anti- Harassment policy. The Respondent must also be informed of the opportunity to submit a written response to the complaint within five (5) business days.
62 5517 – ANTI-HARASSMENT (Board Policy) – continued
Although certain cases may require additional time, the Compliance Officer or a designee will attempt to complete an investigation into the allegations of harassment/retaliation within fifteen business days of receiving the formal complaint. The investigation will include:
A. interviews with the Complainant;
B. interviews with the Respondent;
C. interviews with any other witnesses who may reasonably be expected to have any information relevant to the allegations;
D. consideration of any documentation or other information presented by the Complainant, Respondent, or any other witness that is reasonably believed to be relevant to the allegations.
At the conclusion of the investigation, the Compliance Officer or the designee shall prepare and deliver a written report to the Superintendent that summarizes the evidence gathered during the investigation and provides recommendations based on the evidence and the definition of unlawful harassment as provided in Board policy and State and Federal law as to whether the Complainant has been subjected to unlawful harassment. The Compliance Officer's recommendations must be based upon the totality of the circumstances, including the ages and maturity levels of those involved. In determining if discriminatory harassment or retaliation occurred, a preponderance of evidence standard will be used. The Compliance Officer may consult with the Board’s legal counsel before finalizing the report to the Superintendent.
Absent extenuating circumstances, within ten (10) school days of receiving the report of the Compliance Officer or the designee, the Superintendent must either issue a final decision regarding whether the complaint of harassment has been substantiated or request further investigation. A copy of the Superintendent's final decision will be delivered to both the Complainant and the Respondent.
If the Superintendent requests additional investigation, the Superintendent must specify the additional information that is to be gathered, and such additional investigation must be completed within ten (10) school days. At the conclusion of the additional investigation, the Superintendent shall issue a final written decision as described above. The decision of the Superintendent shall be final.
The Board reserves the right to investigate and resolve a complaint or report of unlawful harassment/retaliation regardless of whether the student alleging the unlawful harassment/retaliation pursues the complaint. The Board also reserves the right to have the formal complaint investigation conducted by an external person in accordance with this policy or in such other manner as deemed appropriate by the Board or its designee.
Privacy/Confidentiality The School District will employ all reasonable efforts to protect the rights of the Complainant, the individual(s) against whom the complaint is filed, and the witnesses as much as possible, consistent with the Board’s legal obligations to investigate, to take appropriate action, and to conform with any discovery or disclosure obligations. All records generated under the terms of this policy and related administrative guidelines shall be maintained as confidential to the extent permitted by law. Confidentiality, however, cannot be guaranteed. All Complainants proceeding through the formal investigation process will be advised that their identities may be disclosed to the Respondent.
During the course of a formal investigation, the Compliance Officer or his/her designee will instruct all members of the School District community and third parties who are interviewed about the importance of maintaining confidentiality. Any individual who is interviewed as part of a harassment investigation is expected not to disclose any information that s/he learns or that s/he provides during the course of the investigation.
All records created as a part of an investigation of a complaint of harassment will be maintained by the Compliance Officer in accordance with the Board's records retention policy. Any records that are considered student education records in accordance with the Family Educational Rights and Privacy Act or under Ohio’s student records law will be maintained in a manner consistent with the provisions of the Federal and State law.
63 5517 – ANTI-HARASSMENT (Board Policy) – continued
Sanctions and Monitoring The Board shall vigorously enforce its prohibitions against unlawful harassment by taking appropriate action reasonably calculated to stop the harassment and prevent further such harassment. While observing the principles of due process, a violation of this policy may result in disciplinary action up to and including the discharge of an employee or the suspension/ expulsion of a student. All disciplinary action will be taken in accordance with applicable State law and the terms of the relevant collective bargaining agreement(s). When imposing discipline, the Superintendent/Designee shall consider the totality of the circumstances involved in the matter, including the ages and maturity levels of those involved. In those cases, where unlawful harassment is not substantiated, the Board may consider whether the alleged conduct nevertheless warrants discipline in accordance with other Board policies, consistent with the terms of the relevant collective bargaining agreement(s).
Where the Board becomes aware that a prior remedial action has been taken against a member of the School District community, all subsequent sanctions imposed by the Board and/or Superintendent shall be reasonably calculated to end such conduct, prevent its reoccurrence, and remedy its effects.
Retaliation Any act of retaliation against a person who has made a report or filed a complaint alleging unlawful harassment, or who has participated as a witness in a harassment investigation is prohibited.
Allegations Constituting Criminal Conduct: Child Abuse/Sexual Misconduct State law requires any school teacher or school employee who knows or suspects that a child with a disability under the age of twenty-one (21) or that a child under the age of eighteen (18) has suffered or faces a threat of suffering a physical or mental wound, disability or condition of a nature that reasonably indicates abuse or neglect of a child to immediately report that knowledge or suspicion to the county children's services agency. If, during the course of a harassment investigation, the Compliance Officer or a designee has reason to believe or suspect that the alleged conduct reasonably indicates abuse or neglect of the Complainant, a report of such knowledge must be made in accordance with State law and Board Policy.
State law defines certain contact between a teacher and a student as "sexual battery." If the Compliance Officer or a designee has reason to believe that the Complainant has been the victim of criminal conduct as defined in Ohio's Criminal Code, such knowledge should be immediately reported to local law enforcement.
Any reports made to a county children's services agency or to local law enforcement shall not terminate the Compliance Officer or a designee's obligation and responsibility to continue to investigate a complaint of harassment. While the Compliance Officer or a designee may work cooperatively with outside agencies to conduct concurrent investigations, in no event shall the harassment investigation be inhibited by the involvement of outside agencies without good cause after consultation with the Superintendent.
Allegations Involving Conduct Unbecoming the Teaching Profession/Suspension The Superintendent/Designee will report to the Ohio Department of Education, on forms provided for that purpose, matters of misconduct on the part of licensed professional staff members convicted of sexual battery, and will, in accordance with Policy 8141, suspend such employee from all duties that concern or involve the care, custody, or control of a child during the pendency of any criminal action for which that person has been arrested, summoned and/or indicted in that regard.
Education and Training In support of this Anti-Harassment Policy, the Board promotes preventative educational measures to create greater awareness of unlawful discriminatory practices. The Superintendent or designee shall provide appropriate information to all members of the School District community related to the implementation of this policy and shall provide training for District students and staff where appropriate. All training, as well as all information, provided regarding the Board's policy and harassment in general, will be age and content appropriate.
R.C. 4112.02 20 U.S.C. 1400 et seq., The Individuals with Disabilities Education Improvement Act of 2004 (IDEIA) 20 U.S.C. 1681 et seq. 29 U.S.C. 621 et seq., Age Discrimination in Employment Act of 1967 29 U.S.C. 794, Rehabilitation Act of 1973, as amended 29 U.S.C. 6101, The Age Discrimination Act of 1975 42 U.S.C. 2000d et seq. 42 U.S.C. 2000e et seq. 42 U.S.C. 12101 et seq., Americans with Disabilities Act of 1990, as amended 42 U.S.C. 1983 National School Boards Association Inquiry and Analysis – May, 2008 Adopted 2/14/00 Revised 8/04 Revised 8/11/08 Revised 3/8/10 Revised 1/13/14 T.C. 1/22/16 © Neola 2013
Report Form 5517 can be found in the Forms Section of this handbook. 64 8390 - ANIMALS ON DISTRICT PROPERTY (Board Policy)
Introduction The Board of Education recognizes that there are many occasions when animals are present on District property and many reasons for those animals’ presence. Animals are commonly utilized by teachers during classroom presentations and often housed in classrooms and other locations on campus. Additionally, employees, students, parents, vendors, and other members of the public may be accompanied at school by a service animal in accordance with Federal and State law and this policy.
This policy applies to all animals on District property, including service animals.
Definitions A. “Animal”: includes any living creature that is not a human being.
B. “Service animal”: pursuant to 28 C.F.R. Section 35.104, “means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition. The work or tasks performed by a service animal must be directly related to the individual's disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non- violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. The crime deterrent effects of an animal's presence and the provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks for the purposes of this definition.”
C. The Americans with Disabilities Act (ADA) also defines a miniature horse as an animal that can serve as a service animal, so long as the miniature horse has been individually trained to do work or perform tasks for the benefit of the individual with a disability. To better determine whether the Board must allow for the use of a miniature horse or make modifications to buildings, the Board should refer to Section 35.136 (c) through (i) of the ADA.
Vaccination, Licensing and/or Veterinary Requirements Animals housed on or brought on to District property for any school purpose, such as to conduct random searches for illegal substances or to support classroom activities, or brought on to District property on a regular basis for any purpose, including service animals, must meet every veterinary requirement set forth in State law and County regulation/ordinance, including but not limited to rabies vaccination or other inoculations required to be properly licensed.
Non-Service Animals in Schools and Elsewhere on District Property Animals permitted in schools and elsewhere on District property shall be limited to those necessary to support specific curriculum- related projects and activities, those that provide assistance to a student or staff member due to a disability (e.g., seizure disorder), or those that serve as service animals as required by Federal and State law.
Taking into consideration that some animals can cause or exacerbate allergic reactions, spread bacterial infections, or cause damage and create a hazard if they escape from confinement, the Principal may permit non-service animals to be present in classrooms to support curriculum- related projects and activities only under the following conditions:
65 8390 - ANIMALS ON DISTRICT PROPERTY – continued
A. the staff member seeking approval to have a non-service animal in his/her classroom shall:
1. provide a current satisfactory health certificate or report of examination from a veterinarian for the animal;
2. take precautions deemed necessary to protect the health and safety of students and other staff;
3. provide that the animal is treated humanely, keeping it in a healthy condition and in appropriate housing (e.g., a cage or tank) that is properly cleaned and maintained; and,
4. keep the surrounding areas in a clean and sanitary condition at all times;
B. other staff members and parents of students in areas potentially affected by animals have been notified in writing and adjustments have been made to accommodate verified health-related or other concerns.
Except where required by law, the presence of a non-service animal shall be disallowed if documented health concerns of a student or staff member cannot be accommodated.
Service Animals for Students A service animal is permitted to accompany a student with a disability to who the animal is assigned anywhere on the school campus where students are permitted to be.
A service animal is the personal property of the student and/or parents. The Board does not assume responsibility for training, daily care, healthcare, or supervision of service animals. The Board does not assume responsibility for personal injury or property damage arising out of or relating to the presence or use of service animals on District property or at District- sponsored events.
A service animal that meets the definition set forth in the ADA and this policy shall be under the control of the student with a disability or a separate handler if the student is unable to control the animal. A service animal shall have a harness, leash, or other tether, unless either the student is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal's safe, effective performance of work or tasks, in which case the service animal must be otherwise under the student's control (e.g., voice control, signals, or other effective means), or under control of a handler other than the student.
If the student with a disability is unable to control the service animal and another person serves as animal handler, that individual shall be treated as a volunteer and, as such, will be subject to Policy 4120.09.
Required Documentation The following documentation is required prior to a service animal being allowed at school or other Board property: A. current IEP or Section 504 Plan that includes a provision regarding the use of a service animal;
B. current satisfactory health certificate or report of examination from a veterinarian for the service animal as required by this policy for all animals that are regularly present on District property; and
C. criminal background checks for the handler, if the handler is not the student, in the same manner as required of vendors, individuals, or other entities under contract with the Board by Policy 8142 - Criminal History Record Check for Contracted School Services.
The Principal is responsible for determining whether the required documentation has been provided for the student's service animal. When the required documentation has been provided, the service animal will be permitted to accompany the student with a disability anywhere on the school campus where students are permitted to be.
66 8390 - ANIMALS ON DISTRICT PROPERTY – Continued
Removing and/or Excluding a Student’s Service Animal If a service animal demonstrates that it is not under the control of the student or its handler, the Principal is responsible for documenting such behavior and for determining if and when the service animal is to be removed and/or excluded from school property.
Similarly, in instances when the service animal demonstrated that it is not housebroken, the Principal shall document such behavior and determine whether the service animal is to be removed and/or excluded from school property.
The Principal shall notify the Superintendent when a service animal is removed and/or excluded, and, immediately subsequent to such notification, document the reasons for the removal and/or exclusion.
The Principal’s decision to remove and/or exclude a service animal from school property may be appealed in accordance with the complaint procedure set forth in Policy 2260 – Nondiscrimination and Access to Equal Educational Opportunity.
The procedures set forth in Policy 2260 – Nondiscrimination and Access to Equal Educational Opportunity/Access are not intended to interfere with the rights of a student and his/her parents or an eligible student to pursue a complaint with the United States Department of Education's Office for Civil Rights or the Department of Justice.
Eligibility of a Student’s Service Animal for Transportation A student with a disability shall be permitted to access School District transportation with his/her service animal. There may also be a need for the service animal’s handler, if the handler is someone other than the student, to also access School District transportation.
When a service animal is going to ride on a school bus or other Board-owned or leased vehicle, the student and his/her parents, or eligible student, and the handler, if s/he is someone other than the student, shall meet with the Principal, Transportation Supervisor or designee to discuss critical commands needed for daily interaction and emergency/evacuation, and to determine whether the service animal should be secured on bus/vehicle with a tether or harness. At the discretion of the Principal, Transportation Supervisor or designee, an orientation will take place for students and staff who will be riding the bus/vehicle with the service animal regarding the animal’s functions and how students should interact with the animal.
The service animal shall board the bus by the steps with the student, not a lift, unless the student uses the lift to enter and exit the bus. The service animal must participate in bus evacuation drills with the student.
While the bus/vehicle is in motion, the service animal shall remain positioned on the floor, at the student’s feet.
Situations that would cause cessation of transportation privileges for the service animal include:
A. the student, or handler, is unable to control the service animal’s behavior, which poses a threat to the health or safety of others; or
B. the service animal urinates or defecates on the bus.
The student and his/her parents shall be informed of behaviors that could result in cessation of transportation privileges for the service animal, in writing, prior to the first day of transportation.
If it is necessary to suspend transportation privileges for the service animal for any of the above reasons, the decision may be appealed to the Transportation Supervisor, Principal, or designee.
Although transportation may be suspended for the service animal, it remains the District’s responsibility to transport the student. Furthermore, unless the behavior that resulted in the service animal’s removal from the bus is also documented during the school day, the service animal may still accompany the student in school.
67 8390 - ANIMALS ON DISTRICT PROPERTY – Continued
Service Animals for Employees In accordance with Policy 1623, Policy 3123, and Policy 4123 - Section 504/ADA Prohibition Against Disability Discrimination in Employment, the Board provides qualified individuals with disabilities with reasonable accommodation(s). An employee with a disability may request authorization to use a service animal while on duty as such an accommodation. The request will be handled in accordance with the ADA mandated interactive process.
Service Animals for Parents, Vendors, Visitors, and Others Individuals with disabilities who are accompanied by their service animals are permitted access to all areas of the District's facilities where members of the public, as participants in services, programs or activities, as vendors, or as invitees, are permitted to go. Individuals who will access any area of the District’s facilities with their service animals should notify the Principal that their service animal will accompany them during their visit.
An individual with a disability who attends a school event will be permitted to be accompanied by his/her service animal in accordance with Policy 9160 - Public Attendance at School Events.
28 C.F.R. 35.104 Section 504 of the Rehabilitation Act of 1973, as amended (Section 504) The Americans with Disabilities Act, as amended (ADA) The Individuals with Disabilities Education Improvement Act (IDEIA) R.C. 955.43 R.C. 1717.01 Adopted 1/13/14 Revised 7/13/15
© NEOLA 2013
68 8640–TRANSPORTATION FOR FIELD AND OTHER DISTRICT-SPONSORED TRIPS (Board Policy)
For the purpose of this policy a school trip shall be defined as any planned journey by one (1) or more students away from District premises, which is under the supervision of a professional staff member and is approved as part of the District’s total educational/extra-curricular program.
The transportation for all field and other District-sponsored trips is to be by vehicles owned or approved by the District and driven by approved drivers. Exceptions must have the approval of the Superintendent/Designee and fall within collective bargaining agreement parameters.
Transportation may be limited by the availability of vehicles, drivers, and scheduling, and will not be available when needed for general school purposes.
All District-sponsored trips must be supervised by members of the staff. Any time students are in the vehicle, at least one (1) chaperone or staff member is expected to ride in the vehicle as well as to supervise students upon return to the District and while they are waiting for rides home.
All students are expected to ride the approved vehicle to and from each activity. A special request must be made in writing and approved by the staff member in charge prior to the trip.
School personnel shall not accept any form of compensation from vendors that might influence their recommendation on the eventual selection of a location for, or a vendor that would provide transportation to, a field or other District-sponsored trip.
The Board shall approve all overnight and out-of-state District-sponsored trips.
The Superintendent/Designee shall approve all other such trips.
The Superintendent/Designee has the authority to cancel any educational or extra-curricular trip at any time to preserve the health and safety of individuals participating in school-sponsored trips.
The Board shall assume the cost of specific field trips as outlined in the administrative guidelines.
Students may be charged fees for District-sponsored educational trips.
Students, on all District-sponsored trips, remain under the supervision of the Board of Education and are subject to the District Student Code of Conduct and District transportation regulations.
The Board does not endorse, support, or assume liability in any way for any staff member, volunteer, parent or student of the District who takes students on trips not approved by the Board or the Superintendent.
No staff member may solicit students of this District for trips within the facilities or on school grounds of the District without permission from the Superintendent. Permission to solicit neither grants nor implies approval of the trip.
The Superintendent shall prepare administrative guidelines for the operation of both field and other District-sponsored trips, including extra-curricular trips, which shall address:
A. the safety and well-being of students B. that parental permission is sought and obtained before any student leaves the District on a trip C. that each educational trip is planned and integrated with the curriculum D. that each trip is properly monitored E. that student behavior complies with the Student Code of Conduct and Transportation regulations F. that a copy of each student’s Emergency Medical Authorization form is in the possession of the staff member in charge G. that the planned itinerary while the trip is in progress, except where the health, safety, or welfare of the students in his/her charge is imperiled or where changes or substitutions beyond his/her control have affected the purpose of the trip H. in any instance in which the itinerary of the trip is altered, the staff member in charge shall notify the administrative superior
69 8640–TRANSPORTATION FOR FIELD AND OTHER DISTRICT-SPONSORED TRIPS – Continued
CONTRACT REF.: Teachers’ Negotiated Agreement CROSS REFS.: 2340, Transportation for Field and Other District-Sponsored Trips
5830, Student Fund Raising Activities 8651, Special Use of School Buses
Auditor of State Bulletin 2000-2006
R.C. 3327.08, 3327.13, 3327.14, 3327.013 A.C. 3301-83-16
Adopted 11/7/05
70 9160 - PUBLIC CONDUCT ON SCHOOL PROPERTY (Board Policy)
The South-Western City School Board of Education welcomes and encourages members of the community to attend athletic and other public events held by the schools in the District. Due to the need to maintain order and preserve the facilities of the District during the conduct of such events, the Board retains the right to bar the attendance of or remove any person whose conduct may constitute a disruption at a school event. School administrators are expected to call law enforcement officials if a person violates posted regulations or does not leave school property when reasonably requested.
No person on school property will assault, strike, threaten, menace or use improper, indecent or obscene language toward anyone.
No person will disrupt, disturb or interfere with the teaching of any class of students or any other activity conducted in a school building or upon the campus or grounds.
Any group using the grounds for recreation or other activities must be responsible for:
A. keeping all vehicles off the campus and playground areas by providing personnel to direct vehicles to a properly designated parking area;
B. supervising groups so that each activity begins and ends as agreed in the approved contract; and
C. cleaning premises after each activity
No alcoholic beverage or other controlled substance may be possessed, consumed, or distributed at any function occurring on Board property.
Raffles and similar forms of fund-raising by District-related organizations may be permitted by the Superintendent in accordance with Policy 9700 - Public Solicitations in the Schools.
No qualified person with a disability will, because the District's facilities are inaccessible to or unusable by persons with disabilities, be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination under any program or activity to which Section 504/ADA applies.
For facilities constructed or altered after June 3, 1977, the District will comply with applicable accessibility standards. For those existing facilities constructed prior to June 3, 1977, the District is committed to operating its programs and activities so that they are readily accessible to persons with disabilities. This includes, but is not limited to, providing accommodations to parents with disabilities who desire access to their child's educational program or meetings pertinent thereto.
If a student or adult is asked to leave or is removed from a school event, no admission fees shall be refunded.
Individuals with disabilities shall have an equal opportunity to purchase tickets for events that have been sanctioned or approve by the Board in accordance with the provisions of the Americans with Disabilities Act, as amended.
Further, in accordance with the provisions of the Americans with Disabilities Act, as amended, the Board shall permit individuals with disabilities to be accompanied by their service animals in all areas of the District's facilities where members of the public, as participants in services, programs or activities, or as invitees, are allowed to go. (See Policy 8390)
The Board is aware of the increasing desire of many parents and other members of an audience to make audio and/or video recordings of school events.
Such recordings can be made by parents or other members of the audience without restriction if the performance is not of copyrighted material. However, if the performance is of copyrighted material, recording can be made if the appropriate license authorizing such recordings has been secured in advance by the District. If the performance is of copyrighted material and the necessary license has not been secured in advance by the District, the audience shall be advised before the performance begins that audio and/or video recordings that will be re-broadcast or distributed in any way, such as posting on the internet, are prohibited.
71 9160 - PUBLIC CONDUCT ON SCHOOL PROPERTY (Board Policy) – Continued
The Board authorizes the Superintendent to establish rules and procedures governing the use of non-district audio/visual recording equipment at any District sponsored event or activity. Such rules are to be distributed in such a manner that members of the audience who wish to record the event are aware of the rules early enough to make proper arrangements to obtain their recordings without causing delay or disruption to an activity.
Any person or organization seeking to film students or a school activity which is not a public event, must obtain prior permission from the Superintendent/designee.
Communications about school events shall contain the following statement:
"In accordance with State and Federal law, the District will provide reasonable accommodations to persons with disabilities who wish to attend and/or participate in school events. Such individuals should notify the principal or Athletic Director if they require a reasonable accommodation."
CROSS REF.: 7510, Community Use of School Facilities (Equal Access) 7510.01, Community Use of School Facilities (Equal Access)
R.C. 955.43, 1716.02, 1716.03 28 C.F.R. Part 35 29 U.S.C. 794, Section 504 of the Rehabilitation Act of 1973, as amended 34 C.F.R. Part 104 42 U.S. C. 12101 et seq., Americans with Disabilities Act of 1990, as amended
Adopted 10/08/90 Revised 3/14/11 Revised 7/11/11 Revised 3/12/12 Revised 1/13/14
© NEOLA 2013
72 9160 - PUBLIC ATTENDANCE AT SCHOOL EVENTS (Board Policy)
The following regulations are to be observed with respect to the conduct of school events:
A. All laws regarding public assemblies must be strictly complied with. Use of tobacco in any place of public assembly in any school bui8lding is absolutely prohibited. The sale, possession, or consumption of any form of alcoholic beverages or prohibited drugs in or on any part of the school buildings or grounds is absolutely prohibited.
B. Wagering on any aspect of an athletic event will not be tolerated but participation in raffles and other such forms of fund- raising for school-related events is permissible, if the event is authorized by the principal.
C. Senior citizens, residents of the District, and persons fifty-five (55) years of age or older, shall be admitted without charge to certain school events if they possess a Top Fifty-Five Club card.
D. Passes to school events will be available to each Board member and a guest.
E. The Board will honor conference athletic passes for all districts which are members of conferences in which teams of this District compete and which honor the passes of this District.
Use of Audio/Video Recording Devices Anyone attending a school event who wishes to make an audio and/or video recording of the activity must abide by the following rules:
A. The individual must operate the recording device within the area designated by the principal or director of the activity.
B. The recording device must not block the view of any other attendees or interfere with others who seek to record the activity.
C. Individuals who are recording or assisting persons who are recording must not block any passageways nor interfere with any other attendee’s participation or observation of the activity.
D. If sound is also being recorded, the individual may not ask other attendees to be quiet or to change their behavior in order to improve the quality of the sound recording.
E. The individual must agree to abide by all District safety rules, a copy of which shall be provided by the principal or director of the activity.
F. If the District is recording the event/activity, the principal may arrange for persons to obtain a copy of the recording, providing the persons requesting copies supply their own medium upon which the recording can be duplicated/copied and/or pay a nominal fee established by the principal which covers the costs of making the copy.
When the District does not possess the appropriate license or permission to allow the recording of a copyrighted work or performance, notice will be given, when possible, prior to the exhibit or performance. Announcements shall be made at the beginning of any such exhibit or performance.
©Neola 2010
73 9160.01 - PUBLIC CONDUCT AT ATHLETIC EVENTS
The South-Western City Board of Education wishes to ensure that athletic activities sponsored by the School District will be free from disruption and that School District employees who coach or assist in the coaching of such activities will, to the fullest extent possible, be free from verbal or physical abuse, threats or intimidation in the performance of their assigned duties. All persons on school grounds will be expected to abide by applicable laws, local ordinances, South-Western City School District Board of Education policies and building regulations.
A. Definitions
For purposes of this policy, the following terms shall have the meanings set forth below:
1. ” Incident" means an event or circumstance (including but not limited to verbal or physical harassment, assault, abuse, threats, or the use of indecent or obscene language or gestures) which presents, in the opinion of the responsible athletic authority, a threat to the safety of any person or which causes the disruption of any athletic event, practice or other activity sponsored by the South-Western City Schools.
2. "Responsible athletic authority" means the highest ranking coach, assistant coach or other School District employee (principal, assistant principal or Athletic Director) having responsibility for or present at any athletic event, practice or other activity sponsored by the South-Western City Schools and who is present at the occurrence of an incident.
3. "Person" means any individual causing or participating in an incident. Students subject to the Student Discipline Code of the South-Western City Schools who cause or participate in an incident will be subject to discipline in accordance with the Student Discipline Code.
B. Rule Regarding Prohibited Conduct
No person shall cause, participate or otherwise take part in an incident as defined herein. A violation of this rule will result in the imposition of one or more of the response actions set forth in paragraph 3 below.
C. Response Actions
1. Upon the occurrence of an incident, the responsible athletic authority should:
If the incident takes place on the property of the South-Western City Schools, request the person(s) causing and/or participating in the incident to immediately cease the conduct giving rise to the incident and leave the premises. If such person(s) do not immediately leave the premises, local law enforcement authorities having jurisdiction over the facility should be called and requested to remove such person(s) from the premises. Under no circumstances should the responsible athletic authority attempt to forcibly remove such person(s) from the premises. If such person(s) causing or participating in an incident are under the age of eighteen (18), reasonable efforts should be made to contact the person'(s) parents.
Notwithstanding the foregoing, nothing in this policy shall be interpreted to limit the responsible athletic authorities or any other person's right to act in self-defense.
2. Submit a written report describing the incident to the Superintendent or designee. Such report should be filed as soon as possible after the occurrence of the incident and should include, but need not be limited to:
a. The name(s) of the person(s) causing or participating in the incident; b. The nature and location of the incident; c. Any action taken as a result of the incident; d. The names of any witnesses to the incident; and e. If the incident included personal threats against any school employee, Board member, and/or their families, that fact should be included in the report together with any suggestions offered by such school employee or Board member.
A copy of the incident report shall be provided to the building principal, the Athletic Director, the Assistant Superintendent Personnel and the responsible athletic authority’s immediate supervisor.
74 9160.01 - PUBLIC CONDUCT AT ATHLETIC EVENTS – Continued
3. Upon receipt of a copy of the report describing the incident, or upon prior notification, the building principal should:
a. Investigate the incident and assimilate additional relevant facts, if any, to supplement the incident report; Such additional relevant facts should then be provided to the Superintendent with a reasonable time. b. Notify the Assistant Superintendent-Personnel of any additional relevant facts supplementing the incident report.
4. Upon receipt of the incident report and any additional relevant facts from the building principal, the Assistant Superintendent-Personnel should:
a. Notify the School District's attorney of the incident and provide copies of any documents concerning the incident; b. Contact the person(s) to which the incident was directed (i.e., the threatened or assaulted individual(s)) in order to verify the facts surrounding the incident and to inform such person(s) of the steps which are being taken by the School District; c. Notify the person(s) involved in the incident of the action being taken by the School District as a result of the incident. Such notification should be in the form of a letter, sent via registered mail. The notification should designate the Assistant Superintendent-Personnel as the "contact person" with respect to the investigation of the incident and should advise such person(s) that other school representatives have been advised not to comment on the incident.
D. Upon receipt of the incident report and following a conference regarding the incident with the building principal and Assistant Superintendent-Personnel, the Superintendent or his/her designee may take one or more of the following actions:
1. Notify the law enforcement authorities of the incident and/or oversee the filing of a complaint or criminal charges;
This policy shall not be construed to limit the right of a school employee to initiate a civil complaint for damages or to file criminal charges where appropriate.
2. Provide additional security measures for the future as may be appropriate;
Any expense resulting from the provision of such additional security shall not be paid out of the budget for the Athletic Department.
3. After consultation with legal counsel, initiate legal action to obtain a court order barring the person(s) from future attendance at athletic events or from taking any other actions which might jeopardize the safety of any school employee;
4. Refer the matter to the City or County Prosecuting Attorney, City Law Director, or as otherwise may be appropriate, for investigation for possible prosecution under State law or local ordinances;
5. Take other additional action deemed to be appropriate and reasonable in the opinion of the Superintendent or designee.
R.C. 955.43, 1716.02, 1716.03 Adopted 10/8/90
75 9270 - EQUIVALENT EDUCATION OUTSIDE THE SCHOOLS & PARTICIPATION IN EXTRA- CURRICULAR FOR STUDENTS NOT ENROLLED IN THE DISTRICT
The Board of Education encourages the enrollment of all school age children resident in this District in public schools or in approved parochial or private schools so that they may enjoy the benefits of a well-planned educational program and the socialization possible in a group environment.
The Board recognizes its responsibility for assuring that every resident school-age child is enrolled in an approved school or is offered an equivalent education elsewhere and designates the Superintendent to act in its behalf.
A parent electing to home educate a child shall provide the Superintendent with annual written notification. The notification must include certain specific information and assurances concerning the home education program as set forth in State law, the State Department of Education Regulations, and AG 9270.
The Superintendent will excuse the child from attendance for home education purposes upon satisfactory showing that the child is being home educated by a person qualified to teach the branches in which instruction is required as referenced in AG 9270, and such additional branches, as the advancement and needs of the child may, in the opinion of the Superintendent, require.
The Superintendent shall develop and implement administrative guidelines that verify, prior to a child being excused from attendance for home education purposes all requirements specified in the State Department of Education regulations and the conditions established in Policy 5463 - Credits from State-Chartered, Special, and Non-Chartered Schools have been met.
A student who is educated at home is permitted to participate in any extra-curricular activity offered in the school district to which the student would otherwise be assigned during the school year. If the District operates more than one (1) school that serves the student’s grade level (as determined by the student’s age and academic performance), the student shall be permitted to participate in the extra-curricular activities at the school to which the student would be assigned by the Superintendent pursuant to R.C. 3319.01. If the student elects to participate in an extra-curricular activity offered by the District, the student is not allowed to participate in that activity at another school or school district to which the student is not entitled to attend.
Similarly, a student who is enrolled in a nonpublic school is entitled to participate in any extra-curricular activity not offered by the nonpublic school in the school district to which the student would otherwise be assigned during the school year. If the District operates more than one (1) school that serves the student’s grade level (as determined by the student’s age and academic performance), the student shall be permitted to participate in that extra-curricular activity at the school to which the student would be assigned by the Superintendent pursuant to R.C. 3319.01.
Eligibility Requirements In order to participate in any extra-curricular activity as detailed above, a student being educated at home or enrolled in a nonpublic school must be the appropriate age and grade level for the school that offers the extra-curricular activity and must fulfill the same academic nonacademic, and financial requirements as any other participant as specified in Board policy administrative guidelines, the student handbooks and/or the Athletic Handbook. A student educated at home must meet the following academic requirements:
A. If the student received home schooling in the preceding grade period, the student shall meet any academic requirements established by the State Board of Education for the continuation of home schooling.
B. If the student did not receive home schooling in the preceding grading period, the student’s academic performance during the preceding grading period shall have met any academic standards for eligibility to participate in the program established by the District.
C. Eligibility for a student who leaves a school district mid- year for home schooling shall be determined based on an interim academic assessment issued by the district in which the student was enrolled based on the student’s work while enrolled in the District.
76 9270 - EQUIVALENT EDUCATION OUTSIDE THE SCHOOLS & PARTICIPATION IN EXTRA-CURRICULAR FOR STUDENTS NOT ENROLLED IN THE DISTRICT - Continued
D. Any student who commences home schooling after the beginning of a school year and who is, at the time home schooling commences, ineligible to participate in an extra-curricular activity due to failure to meet academic standards or any other requirements of the District shall not participate in the extra- curricular activity until the student meets the academic requirements established by the State Board of Education for continuation of home schooling as verified by the Superintendent. No student shall be eligible to participate in the same semester in which the student is determined ineligible.
No eligible home schooled or nonpublic school student will be charged any fees in excess of those fees charged to other students for participation in the same extra-curricular activity. No student will be denied the opportunity to participate in interscholastic athletics offered by a school in the District because the student has or is participating in college credit plus program as long as the student fulfills all academic, nonacademic and financial requirements.
R.C. 3313.5311, 3313.5312, 3313.5314, 3313.6110, 3321.03, 3321.04
A.C. 3301-34 Adopted 10/8/90 Revised 4/10/95 Revised 7/13/09 Revised 8/13/12 Revised 1/13/14 Revised 3/13/17 Revised 7/10/17 © Neola 2016
77 9270 - PROCEDURE FOR EDUCATING A CHILD AT HOME
Home-schooled students in grades nine (9) through twelve (12), who qualify for home-schooling annually as approved by the Superintendent, may be permitted to participate in co-curricular and extra-curricular activities under certain conditions. To qualify: A. Students must meet residency and custody requirements as outlined in District policy; B. Students and their parents must apply for annual home-schooling approval from the Superintendent and meet all home- schooling requirements as outlined in Ohio law; C. Students must enroll in the South-Western City School District and take the equivalent of two (2) credits at any given time; and, D. Students must abide by the South-Western City Schools Student Code of Conduct and other applicable District policies.
Students enrolled in another public, private, charter, or online charter schools do not qualify under this policy.
In addition to the above requirements, students who participate in athletics sanctioned by the Ohio High School Athletic Association must abide by the rules and by-laws for those sports. To qualify:
A. Students must be enrolled in and passing at least five (5) credits at any given time, two of which must be within the South-Western City School District;
B. Students who are home-schooled will be simultaneously "cross-enrolled" in the South-Western City Schools student database as home-schooled and enrolled in the South-Western City School District to meet the OHSAA requirement;
C. Students must be currently enrolled and taking and passing five (5) credits, a minimum of two (2) or more credits in the South-Western City School District and the remainder as home-schooled classes the preceding grading period for which they are eligible for athletics;
D. Parents must complete Form 9270 F1 - Home-Schooling Application Form indicating the home-school courses students will take to meet these requirements prior to a student's athletic participation;
E. Parents must provide proof of the student taking and passing at least three (3) or more home-schooled courses (equivalent to three (3) credits) in addition to the SWCS two-credit minimum requirement;
F. Parents and students must complete Form 9270 F2 as proof of passing home-schooling courses at the stipulated dates prior to the end of each grading period; Principal/Athletic Directors/Coaches have the option to request grading updates more frequently.
G. Students must also abide by the South-Western City Schools Athletic/Alcohol/Tobacco/Citizenship policy as required by all student athletes in addition to other applicable South-Western City Schools policies;
H. Home-schooled students who participate in athletics must maintain South-Western City Schools GPA for the appropriate grade level for athletic participation (freshman 1.6; sophomore 1.8; junior and senior 2.0);
I. OHSAA By-Law 4-3-1 Exception 6 states that: A student who is home schooled and is enrolled in a member school in accordance with the partial enrollment policy of a Board of Education or similar governing board may be eligible at the school where the student is enrolled and attending. Note: A student entering a member school from a home school must do so at the beginning of the school year after having been home schooled for at least one year. Failure to meet this one-year provision requires the student to be enrolled for a minimum of one grading period before the student can be declared eligible;
J. OHSAA By-Law 4-4-1 states that in order to be eligible in grades 9-12 a student must be currently enrolled and must have been enrolled in school the immediately preceding grading period. Furthermore, during the preceding grading period, the student must have received passing grades in a minimum of five
(5) one-credit courses or the equivalent, each of which counts toward graduation.
78 9270 - PROCEDURE FOR EDUCATING A CHILD AT HOME – Continued
High School Credit and Grading A. All home-schooled grades will be deemed "pass/fail". B. Home-schooled classes will not be considered as part of a student's GPA. C. Students must meet the credit and other applicable requirements for graduating from the South-Western City School District. D. In order to receive a South-Western City Schools diploma, a home-schooled student must be enrolled full- time the preceding two (2) semesters prior to the graduation date and declare their intent to receive a South-Western City Schools diploma by the tenth day of the first semester. E. Home-schooled students will not be considered for class ranking purposes.
Approved 3/8/10
9270.01 - HOME EDUCATION
A. The Superintendent should require the parent to provide all information listed in A.C. 3301-34-03. B. The Superintendent should approve the home education request in writing and should maintain a file in his/her office containing a copy of the information supplied by the parent, a copy of the excuse for home instruction granted by the Superintendent, papers showing how the qualification of the person instructing the child was determined, and all other documents relating to the child's home education program. C. If the Superintendent refuses a parent request for home education, s/he should notify the parent of the right to a due process hearing before the Superintendent, and of the right to appeal the Superintendent's decision at the due process hearing to the juvenile court of the county in which the School District is located. D. Academic assessment and remediation of home-education children should be performed in accordance with A.C. 3301- 34-04 and A.C. 3301-34-05.
R.C. 3315.09, 3317.63 Adopted 10/8/90
79 9700 - PUBLIC SOLICITATIONS IN THE SCHOOLS
No person will sell or offer for sale within school buildings or on school property any articles or services or solicit contributions except those approved by the Superintendent or the South-Western City Board of Education. This policy does not prohibit any school fund-raising activity authorized by the school administration.
Salespeople representing educational companies may be granted the opportunity to speak to teachers by making arrangements through the principal's office. Such appointments must be scheduled outside the teacher’s regular working day.
The school directory or lists of students and staff will not be made available to any outside person or agency for a profit-making purpose.
Staff Solicitations The Superintendent or designee will annually approve all solicitations that are to be permitted in the schools. Non-school related organizations may not solicit funds of staff members in the schools nor may anyone distribute fliers or other materials related to fund drives through the schools, without the approval of the Superintendent.
Advertisements The sole purpose of the Board of Education in adopting this policy is to generate revenue for the South-Western City School District in a manner consistent with the mission of the District, and the Board does not hereby create a public forum for the expression of ideas. Accordingly, the advertisements accepted for display by the Board of Education shall be limited to those categories, and subject to those exclusions and condition, described in the Regulations for this policy. Additionally, the Superintendent/designee retains the power to edit and/or refuse any advertisement for any reason.
Pursuant to this policy, the Board of Education may enter into agreements with individuals or organizations wishing to display advertisements. Advertisements may be accepted for display on any property deemed appropriate for such display by the Board of Education or its designee, including but not limited to athletic scoreboards, other structures, athletic equipment and clothing, and programs or other written materials. Agreements may provide for the display of advertisements in exchange for a fee, and/or in exchange for the provision of goods and/or services.
Fund-Raising in the Schools No person or curricular, co-curricular, extra-curricular, booster or other group shall conduct fund-raising activities on the property of or using the name of the South-Western City School District unless such fund-raising activities have been approved by the Superintendent or designee.
The Superintendent or designee retains the discretion to prohibit any fund-raising activity for any legitimate pedagogical reason. Examples of certain fund-raising activities which may be prohibited include but are not limited to: A. activities involving abuse of animals; B. games of chance (gambling); C. fundraising activities where the proceeds go to non-charitable or non-educational purposes; D. any activity that would be in violation of local, State or Federal law or otherwise would violate the Student= Code of Conduct; E. any activity that involves or is supported by tobacco or alcohol products; F. any activities that are defamatory, misleading, indecent, obscene or vulgar.
CONTRACT REF.: Management Team Agreement CROSS REFS.: 3214, Staff Gifts 4214, Staff Gifts and Solicitations 7510, Community Use of School Facilities (Equal Access) 7510.01, Community Use of School Facilities (Equal Access) 9150, Visitors to the Schools 9160, Public Conduct on School Property 9700.01, Public Solicitations in the Schools R.C. 3313.75-.78 U.S. SC, Lehman v. Shaker Heights, 418 U.S. 298 (1974) Adopted 10/8/90 Adopted 9/9/96 Adopted 2/12/01 Revised 11/7/05
80 Ohio High School Athletic Association 4080 Roselea Place Columbus, Ohio 43214 Ph: 614-267-2502 Fax: 614-267-1677 ohsaa.org
Information required to evaluate requests for exceptions for: Students with disabilities or students retained in grades K-3 Bylaws 4-2-1 and 4-2-2, exceptions 1 and 2 – age Bylaw 4-3-3 – exception 2 - eight semester Bylaw 4-3-4 – exception – four semester 2017-2018
The “age rule” is predicated on the notion that a student who has reached the 20th birthday possesses certain advantages (such as physical and/or athletic maturity, life and/or sport experiences, knowledge of her/his sport, additional training and coaching, size and speed) over his/her younger competition that would be unfair, inequitable and, in some cases, unsafe. The “age rule” is also grounded in the idea that the younger athletes who follow the 20- year-old in the program have limited opportunities to participate as it is, and that these opportunities become even more limited sitting behind an older student-athlete.
The “semester rule” is predicated on the notion that once a student begins his/her freshman year of high school, she/he should complete his or her education in four years maximum. The rule also reinforces the notion that education supersedes athletics and that students should not be held back for athletic reasons.
Notwithstanding these fundamental principles of the “age rule” and the “semester rule,” the member schools have identified a scenario under which the age limitations might be waived. However, as one Ohio court noted, “the exception to the age rule [is] intended to allow for the participation of a young person with a disability who would not impact the outcome of an event and probably under most circumstances would not be allowed to compete. It is a rule of compassion but was not intended to give the top athletes another year of eligibility”. The same can be said of the semester rule exception.
For the Executive Director’s Office to consider one of these exceptions, the principal or other senior administrator must supply the following in a narrative format:
For application for Exception 1 of Bylaws 4-2-1, 4-2-2, Exception 2 of Bylaw 4-3-3 and Bylaw 4-3-4 (student with a disability)
1. A clear definition of the student’s disability in accordance with the Ohio Operating Standards for the Education of Children with Disabilities and Part B of the Federal IDEIA requirements.
2. A statement that clearly represents that the student’s diagnosis was contemporaneous with the events which caused the student to be unable to meet the requirements of this bylaw; and confirmation that the student’s disability is the PRIMARY reason for the student’s inability to meet the requirements of this bylaw.
81 3. A copy of the student’s ETR (Evaluation Team Report), which includes information pertinent to the disability, if the student is applying for either Exception 1 of Bylaws 4-2-1, age (high school) or 2-2, age, 7th-8th grade or exception 2 of Bylaw 4-3-3, Semesters.
4. A copy of all IEP’s from the time of diagnosis to the present time of the request, if the student is applying for Exception 1 of Bylaws 4-2-1, age (high school) or 4-2-2, age, 7th-8th grade, Exception 2 of Bylaw 4-3-3, semesters or Exception to Bylaw 4-3-4, semesters.
For application for Exception 2 of Bylaws 4-2-2 (student in Grades 7-8 who has repeated a grade(s) from K-3)
1. A narrative indicating which grade(s) the student has repeated from Kindergarten through grade 3 2. Evidence of the recommendation of the student’s teachers or other educational professionals for the repetition of said grade (s) 3. Affirmation that the repetition of the grade(s) was for purely academic reasons.
For all applicants:
A narrative that describes specifically how the student meets each one of the four criteria expressed in the bylaw. It is not acceptable to simply repeat each criterion and respond with a “yes” or a “no” to each item. A summary with definitions of terms and examples of each of those items is provided for your reference. Please see the Handbook for the complete text of each criterion.
a. Safety risk to self or others - This item means that the student is not of the size physical and/or developmental maturity that might predispose him or her to place others at risk or him or herself at risk if an additional year of participation were granted. Please include information about the student’s physical characteristics including height and weight when addressing this issue. b. Advantage as to physical, mental or athletic maturity – It is not the intention of this exception to grant an additional year of eligibility to student’s who have enjoyed significant participation at the varsity level, have earned school, league, district or state honors for athletic accomplishments, or have been varsity letter winners. Physical, mental and athletic maturity relates to students who have achieved full development as athletes and who have shown prowess and impact in their selected sport or sports. c. Impact on outcome/meaningful participation– This concept refers to the notion of keeping the playing field as even as possible by preventing students who have had an additional year of experience in a sport or who have had the advantage of age and maturity from participating against students who have had neither of those advantages. The student approved under this exception would not likely participate in any meaningful way and would certainly not have an effect on the outcome of any contests in which the student did participate. The OHSAA will not grant exceptions to students whose past performance in a sport or sports has been of such a caliber that further eligibility would be unfair to the opponents of the member school the student in question attends. To this end, the applicant shall provide statistical information about the student’s playing time, honors achieved, places in competition earned and varsity letters earned in each sport. d. Red shirting – “Red shirting” refers to a deliberate attempt to retain a student in a grade for the purpose of gaining an extra year of eligibility and thus obtaining an athletic advantage. Students who are identified as a “child with a disability” during their last year of eligibility at the high school will most likely not qualify for this waiver.
Please allow 30 days for this process to be completed, and note that not all applicants are granted additional eligibility. The OHSAA staff evaluates each case individually. The OHSAA will not accept incomplete applications. Please forward all materials to one of the contact persons listed below.
Dr. Deborah B. Moore, Senior Director for Compliance Ms. Roxanne Price, Director of Compliance 4080 Roselea Place Columbus, Ohio 43214 614-267-2502 [email protected] [email protected]
82 Ohio High School Athletic Association 4080 Roselea Place Columbus, Ohio 43214 614-267-2502 www.ohsaa.org
TRANSGENDER POLICY
Consistent with the OHSAA philosophies with respect to participation in interscholastic sports and its mission statement and stated purpose as found in Article 2 of the OHSAA Constitution, the Board of Directors hereby adopts the following policy considerations and policy relating to transgender student athlete participation.
Policy Considerations:
The Board of Directors of the OHSAA, Executive Director’s Office and member schools do hereby reaffirm the following policy considerations respecting participation in interscholastic sports in Ohio:
1. Participation in interscholastic and intercollegiate athletics is a valuable part of the education experience for all students.
2. Transgender student athletes should have equal opportunity to participate in sports.
3. The integrity of women’s sports should be preserved.
4. Policies governing sports should be based on sound medical knowledge and scientific validity.
5. Policies governing sports should be objective, workable, and practicable; they should also be written, available and equitably enforced.
6. Policies governing the participation of transgender students in sports should be fair in light of the tremendous variation among individuals in strength, size, musculature, and ability.
7. The legitimate privacy interests of all student athletes should be protected.
8. The medical privacy of transgender students should be preserved.
9. Athletic administrators, staff, parents of athletes, and student athletes should have access to sound and effective educational resources and training related to the participation of transgender and gender-variant students in athletics.
83 5/16/17-FINAL
TRANSGENDER PARTICIPATION POLICY
For purposes of this policy, the following terms shall have the meanings as set forth herein:
“Sex” Sex is assigned at birth as male or female, usually based on the appearance of the external genitalia. When the external genitalia are ambiguous, other components of sex (internal genitalia, chromosomal and hormonal sex) are considered in order to assign sex.
“Transgender Person” describes an individual whose gender identity (one’s internal psychological identification as a boy/man or girl/woman) does not match his or her assigned sex at birth.
“Transgender” An adjective to describe a diverse group of individuals who cross or transcend culturally-defined categories of gender. The gender identity of transgender people differs to varying degrees from the sex they were assigned at birth.
“Gender Transition” A period of time when individuals change from the gender role associated with their sex assigned at birth to a different gender role. For many people, this involves learning how to live socially in “the other” gender role; for others this means finding a gender role and expression that is most comfortable for them. Transition may or may not include feminization or masculinization of the body through hormones or other medical procedures. The nature and duration of transition is variable and individualized.
“Gender identity” A person’s intrinsic sense of being male (a boy or a man), female (a girl or woman), or an alternative gender (e.g., boygirl, girlboy, transgender, genderqueer, eunuch). Since gender identity is an emotional, rather than a physical characteristic, one’s gender identity is not necessarily visible to others.
“Transgender Female” is a person whose sex at birth is male but who self identifies and lives as a female (male-to-female or MTF). The pronouns “she” and “her” are the proper pronouns in referring to a transgender female.
“Male-to-Female (MTF): Adjective to describe individuals assigned male at birth who are changing or who have changed their body and/or gender from birth-assigned male to a more feminine body or role.
“Transgender Male” is a person whose sex at birth is female but who self identifies and lives as a male (female-to-male or FTM). The pronouns “he” or “his” are the proper pronouns in referring to a transgender male.
“Female-to-Male (FTM): adjective to describe individuals assigned female at birth who are changing or who have changed their body and/or gender role from birth-assigned female to a more masculine body or role.
Notice to the School: The transgender student and/or the parent of a transgender student shall contact the school administrator or athletic director indicating that the student has a consistent gender identity different than the gender assigned at birth, listed on the student’s school registration records or as listed on the state birth record, and that the student desires to participate in activities in a manner consistent with his/her gender identity.
Notice to the Executive Director’s Office of the OHSAA: Upon receipt of notice from a transgender student and/or parent of a transgender student wishing to participate in interscholastic sports in a manner consistent with his/her gender identity, the school administrator or athletic director shall notify the Executive Director’s Office in writing on school letterhead of the student’s interest in participating in interscholastic athletics.
K:\Debbie\Guidance for Member Schools\2017-2018\Transgender Policy\Final-OHSAA Transgender Policies updated - Draft 5 - 051617.docx 84 Clearance by Executive Director’s Office. Upon written receipt of notice from a member school that a transgender student athlete wishes to participate in an OHSAA sponsored sport in a manner consistent with his/her gender identity, the Executive Director’s Office shall take the following action:
A transgender female who is taking medically prescribed hormone treatment related to gender transition may participate on a boys’ team at any time. However, before a transgender female can participate in a girl’s sport or on a girls’ team she must either (1) have completed a minimum of one year of hormone treatment related to gender transition or (2) demonstrate to the Executive Director’s Office by way of sound medical evidence that she does not possess physical (bone structure, muscle mass, testosterone, hormonal, etc.) or physiological advantages over genetic females of the same age group.
A transgender male who has not yet begun medically prescribed testosterone treatment for purposes of gender transition may participate on a boys’ team. If, however, the transgender male student athlete is taking medically prescribed testosterone treatment, before he can participate on a boys’ team, medical evidence must be submitted to the Executive Director’s Office that certifies that (1) the muscle mass developed as a result of this testosterone treatment does not exceed the muscle mass that is typical of an adolescent genetic boy; (2) that he has not started any hormone treatment (or that the testosterone treatment does not cause hormone levels to exceed normal levels); and (3) his hormone levels are monitored by a licensed physician every three to six months.
In any case where a transgender student athlete is taking hormone treatment related to gender transition, that treatment must be monitored by a physician, and the Executive Director’s Office must receive regular reports about the athlete’s eligibility according to these guidelines.
Confidentiality. All communications among involved parties and required supporting documentation shall be kept confidential and all records of proceedings sealed unless the student and family make a specific request otherwise. All medical information provided pursuant to this policy shall be kept strictly confidential as is consistent with medical privacy law.
Appeal. Should any questions arise about whether a student’s request to participate in a sports activity consistent with his or her gender identity is bona fide, a student may seek review of his or her eligibility for participation through the procedure set forth below:
A. First Level of Appeal:
I. The student will be scheduled for an appeal hearing before the Gender Identity Eligibility Committee specifically trained to hear gender identity appeals. The OHSAA shall schedule a hearing as expeditiously as possible, but in no case later than five (5) school business days prior to the first full interscholastic contest that is the subject of the petition, or within a reasonable time thereafter in cases of emergency, including, but not limited to, any unforeseeable late student enrollment. The Gender Identity Eligibility Committee will be comprised of a minimum of three of the following persons, at least one of whom must be from the physician or mental health professional categories:
• Physician with experience in transgender health care and the World Professional Association for Transgender Health (WPATH) Standards of Care
• Psychiatrist, psychologist, or licensed mental health professional familiar with the WPATH Standards of Care
• School administrator from a non-appealing school
• OHSAA staff member
• Advocate familiar with issues of gender identity and expression
II. Documentation: The appealing student shall provide the Eligibility Committee with the following documentation and information:
• Current transcript and school registration information
• Documentation of the student’s consistent gender identification (e.g., written statements from the student and/or parent/guardian; written statements from the student’s treating physician/psychologist or other health care provider)
• Any other pertinent documentation or information
85 III. Committee Decision Process: The Eligibility Committee shall apply the same standard of review as utilized in all other student eligibility appeals. The student/student’s family and the school on whose sports team the student would be participating will be notified of the Eligibility Committee’s decision in writing within 48 hours once that decision has been reached.
IV. When there is confirmation of a student’s consistent gender identity, the Eligibility Committee/OHSAA Commissioner will affirm the student’s eligibility to participate in OHSAA activities consistent with the student’s gender identification.
B. Appeal of Eligibility Committee’s Decision
Upon completion of the appeal to and through the Eligibility Committee, the student will have exhausted all administrative remedies available to him/her. No further appeals with or through the OHSAA exist at that point. However, due to the nature of these issues, the same student may have her/his case revisited by the Executive Director’s Office (and subsequently, the Eligibility Committee) as the facts and circumstances of the student evolve or change.
Note: The OHSAA would not anticipate revisiting a case without a sufficient lapse of time such that the circumstances of the case have changed significantly.
Please direct all inquiries and requests for ruling to:
Dr. Deborah B. Moore, Ph.D. Senior Director for Compliance and Sports Medicine [email protected]
86 Concussions
www.ohsaa.org/medicine/sportssafety www.ohsaa.org/concussionresources www.nationwidechildrens.org/concussion-law
87 CONCUSSION REGULATIONS – UPDATED FOR 2013-14 DATE OF IMPLEMENTATION – APRIL 26, 2013 www.nationwidechildrens.org/concussion-law
Implementation of State Law and NFHS Playing Rules Related to Concussion and Concussed Athletes and Return to Play Protocol
Notwithstanding the leading role that the Ohio High School Athletic Association has played in the area of developing policies concerning concussion prevention, recognition and management, in December of 2012, Ohio’s Governor Kasich signed into law legislation that was passed by Ohio’s 129th General Assembly which incorporated much of what the OHSAA regulations previously mandated. This law adds several aspects to previous OHSAA regulations. Therefore, in order to be fully compliant with this law as signed by our Governor, modifications have been made to OHSAA policy. These modifications are set forth in these updated Concussion Regulations.
It is important for all individuals involved in interscholastic athletics to recognize the potential for catastrophic injury and even death from concussions. Thus it is extremely important that each coach, administrator, contest official and medical support personnel review their responsibilities in protecting students. Further both students and parent have responsibilities in this area as well.
Note: It has always been the ultimate responsibility of the coaching staff, in all sports, to ensure that students are only put into practice or contests if they are physically capable of performing. However, all individuals involved in the conduct of interscholastic competition have responsibilities in this endeavor.
In January 2011, the OHSAA Board of Directors adopted a sports regulation which incorporated the National Federation of State High School Associations (NFHS) playing rules related to concussion recognition and management. On April 26, 2013, legislation adopted by Ohio’s General Assembly on concussion and head injuries in youth sports became effective. On February 14, 2013, the OHSAA Board of Directors mandated that these regulations become effective on April 26, 2013, for the remainder of the spring sports season and thereafter. This OHSAA regulation, as amended to incorporate this recent legislation, now reads:
Any student, while practicing for or competing in an interscholastic contest, who exhibits signs, symptoms or behaviors consistent with having sustained a concussion or head injury (such as loss of consciousness, headache, dizziness, confusion or balance problems) shall be immediately removed from the practice or contest by either of the following:
(1) The individual who is serving as the student’s coach during that practice or competition. (2) An individual who is serving as a contest official or referee during that practice or competition.
Return to Play Protocol If a student is removed from practice or competition due to a suspected concussion or head injury, the coach or referee who removes the student shall not permit the student, ON THE SAME DAY THE STUDENT IS REMOVED, to return to that practice or competition or to participate in any other practice or competition for which the coach or contest official is responsible. Thereafter, which means no earlier than the next day, the coach or contest officials shall not permit the student to return to practice or competition until both of the following conditions are satisfied:
(1) The student’s condition is assessed by either of the following:
(a) A physician, who is a person authorized under Chapter 4731 of the Ohio Revised Code (OCR) to practice medicine and surgery or osteopathic medicine or surgery (M.D. or D.O.) (b) Any other licensed health care provider that the school district board of education or other governing authority of a chartered or non-chartered nonpublic school authorizes to assess the student who has been removed from practice or competition.
(2) The student receives written authorization that it is safe for the student to return to practice or competition from a physician or other licensed health care provider authorized to grant the clearance. Click here to retrieve the OHSAA’s Medical Authorization to Return to Play (RTP) form: http://ohsaa.org/medicine/AuthorizationToReenter.pdf
88 Concussion Regulations - Continued
A school district board of education or governing authority of a chartered or non-chartered nonpublic school may authorize a licensed health care provider who is NOT a PHYSICIAN to make an assessment and grant authorization for a student to return to participation ONLY if the provider is acting in accordance with one of the following as applicable to the provider’s authority to practice in Ohio:
(1) In consultation with a physician; (2) Pursuant to the referral of a physician; (3) In collaboration with a physician, or (4) Under the supervision of a physician.
Note: A physician or other licensed health care provider who makes an assessment or grants clearance for a student to return to participation may be a volunteer.
Coaches Requirements All coaches, paid and volunteer, must possess a current Department of Education-issued Pupil Activity Program/Coaching Permit. When renewing this permit, the coach will be required to complete an online concussion education course as stipulated in the section entitled Approved Online Concussion Education Course. This course is valid for three years and expires at the time the Pupil Activity Program/Coaching Permit expires.
Contest Officials Requirements New legislation signed into law by the Governor provides that no school “shall permit: an individual to referee interscholastic athletic contests unless the individual holds a Pupil Activity Program/Coaching Permit or has successfully completed within the last three years a training program in concussion recognition. Therefore, all OHSAA licensed officials shall possess either a current Department of Education-issued Pupil Activity Program/Coaching Permit or show evidence of completing an approved online concussion education course as stipulated in the section entitled Approved Online Concussion Education Courses. This course is valid for three years from the date of completion.
Student and Parent Requirements All students and their parents or legal guardians shall review and sign the “Concussion Information Sheet” which has been developed by the Ohio Department of Health and which shall be distributed by OHSAA member schools to all students and their parents prior to each sports season. Students and parents shall review and sign this form each year and should keep a copy of the form. In addition, parents and students are encouraged to complete an approved concussion education course.
The Concussion Information Sheet can be found in the Forms section of the Athletic Handbook.
Approved Online Concussion Education Courses The following free online training courses have been approved by the Ohio Department of Health for coaches and contest officials:
National Federation of State High School Associations Concussion in Sports – What you Need to Know: http://www.nfhslearn.com/electiveDetail.aspx?courseID=38000
This free online course is available through the NFHS. Click the “order here” button, and complete a brief registration form to take the course. Follow these steps to complete the course:
1) Click on the button that says “Please Login to Order.” In the window that appears, click “Register Now.” 2) When your registration is complete, you may “order” the free concussion course offered along the left-hand side of the page. Continue following prompts. Although it may look like you will be charged for the course, there is no cost. 3) Once you’ve completed “Checkout,” you will be able to take the free online course. 4) When you have completed and passed the course, you have the option of printing a certificate of completion. 5) All Ohio Officials should select this option to print, retain a copy of the certificate and carry it with them to all contests.
89 Centers for Disease Control and Prevention Heads Up Concussion in Youth Sports On-Line Training Program: https://www.cdc.gov/headsup/youthsports/training/index.html
PLEASE NOTE: Both courses offer a “certificate of completion” upon successful passage. The NFHS course allows organizations to search for and track coaches and other individuals such as contest officials who have completed the course, while the CDC course does not.
FREQUENTLY ASKED QUESTIONS
1. What are the “signs, symptoms, or behaviors consistent with a concussion?” The National Federation rule lists some of the signs, symptoms, and behaviors consistent with a concussion. The U.S. Department of Health and Human Services, Centers for Disease Control and Prevention has published the following list of signs, symptoms, and behaviors that are consistent with a concussion:
2. Who is responsible for administering this rule? All individuals who have responsibilities and duties in the interscholastic athletics environment are responsible: coaches, contest officials, administrators, students, parents and medical personnel.
90 3. What is the role of coaches in administering this rule? • Coaches are to review and know the signs and symptoms of concussion and to prohibit any athlete who displays these signs or symptoms from participating in a practice or a contest. • Coaches are not medical professionals and have no authority to determine whether or not a student has sustained a concussion. The coach is responsible for insuring that the student’s parents are notified and the student is referred to a medical professional. • Coaches shall be aware that any student removed from a practice or a contest due to a suspected concussion or head injury shall not return to participation on the same day as the removal. • Coaches shall possess a current Pupil Activity Program/Coaching Permit and shall take one of the approved online concussion courses upon renewal of the permit.
4. What is the role of contest officials in administering the rule? • Officials are to review and know the signs and symptoms of concussion and to direct immediate removal of any student who displays these signs or symptoms. When informing the head coach about removal of an athlete, the official shall be accompanied by another (second) official if possible. • An official shall not permit the athlete who has been removed under this rule to return to competition that same day. • If a contest official is aware that a student has been permitted to return to competition on the same day as removal, that official shall immediately stop play and remove that student from competition and report the incident to the OHSAA. • Note that officials are not medical professionals and have no authority to determine whether or not a student has sustained a concussion. The official is responsible for directing removal when he or she observes signs and symptoms that may indicate a student is concussed. • All Officials shall possess either a current Pupil Activity Program/Coaching Permit or shall complete one of the online concussion courses which are valid for three years from the date of completion. • At initial licensure or renewal of the OHSAA officiating permit, the official shall indicate that he or she has either a current Pupil Activity Program/Coaching Permit or has completed one of the approved online concussion courses. • All officials should carry with them evidence of completion of one of these options at all times while officiating a contest. • Officials are required to submit to the OHSAA the “OHSAA concussion Report” within 48 hours whenever a student has been removed from a contest under this regulation.
5. What are the expectations of student - athletes in concussion management? • While all individuals involved in the interscholastic athletics program have a responsibility to recognize the potential for catastrophic injury and even death from concussions, it is also the responsibility of student-athletes to recognize the signs, symptoms and behaviors consistent with a concussion. • Student-athletes, who exhibit symptoms such as loss of consciousness, headache, dizziness, confusion or balance problems, have the responsibility to report these immediately to their coach and/or health care professional. Teammates also share the responsibility to report these symptoms when they are exhibited by a fellow student-athlete • Student-athletes shall review and sign, on an annual basis, along with their parents or legal guardians, the Ohio Department of Health’s Concussion Information Sheet found on the OHSAA website and in the Forms Section of this Athletic Handbook.
6. Who decides if an athlete has not been concussed and/or who has recovered from a concussion? • Only an M.D. (Medical Doctor), D.O. (Doctor of Osteopathy), or another health care provider approved by the school’s Board of Education or other governing body who is acting in accordance with one of the following as applicable to the provider’s authority to practice in Ohio: o In consultation with a physician; o Pursuant to the referral of a physician; o In collaboration with a physician; o Under the supervision of a physician;
91 is empowered to make the on-site determination that an athlete has not received a concussion. Even if that determination has been made, however, the student may not return to practice or competition on the same day he/she has been removed from a practice or competition (see No. 7 below).
• If any one of these physicians or authorized medical providers has answered that ‘yes’ there has been a concussion, that decision is final.
7. Can an athlete return to play on the same day as he/she has been removed from a practice or competition for a suspected concussion? • No, under no circumstances can that athlete return to play that day. • No coach or contest official shall allow a student to return to practice or to competition on any day after the initial removal until that student has been assessed and cleared for return with written authorization by a physician or licensed health care provider authorized by the school. • If the event continues over multiple days, then the designated event physician has ultimate authority over return to play decisions.
8. Once the day has concluded, who can issue authorization to return to practice/ competition in the sport for a student who has diagnosed with a concussion? • Once a concussion has been diagnosed by a physician or other approved health care provider, only a physician or approved provider can authorize subsequent Return to Play (RTP), and such authorization shall be in writing to the administration of the school. This written RTP authorization shall be kept at the school indefinitely as a part of that student’s permanent record. Click here http://ohsaa.org/medicine/AuthorizationToReenter.pdf to access the OHSAA “Medical Authorization to Return to Play” form. • School administration shall then notify the coach as to the permission to return to practice or play.
9. What should be done after the student is cleared by an appropriate health care professional? • After a clearance has been issued, the student’s actual return to practice and play should follow a graduated protocol. • The National Federation of State High School Associations has included the following graduated protocol in its Suggested Guidelines for Management of Concussion in Sports: (Note: This is simply a suggested protocol. The appropriate health care professional who issues the clearance may wish to establish a different graduated protocol.)
92 NFHS SUGGESTED MEDICAL CLEARANCE RETURN TO PLAY PROTOCOL
1. No exertional activity until asymptomatic.
2. When the athlete appears clear, begin low-impact activity such as walking, stationary bike, etc.
3. Initiate aerobic activity fundamental to specific sport such as running or skating, and may also begin progressive strength training activities.
4. Begin non-contact skill drills specific to sport such as dribbling, fielding, batting, etc.
5. Full contact in practice setting.
6. Game play/competition.
• Athlete must remain asymptomatic to progress to the next level. (It is often suggested that an athlete not be allowed to progress more than one level per day.)
• If symptoms recur, athlete must return to previous level and should be reevaluated by an appropriate health care professional.
• Medical check should occur before contact. (Final written clearance from the medical professional shall be obtained before the athlete engages in any unrestricted or full contact activity.)
OHSAA Concussion Report Form can be found in the Forms Section of this handbook.
Quick Links from the Ohio Department of Health and Additional Concussion Resources can be found in the References Section of this handbook.
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94 Coaches and Officials
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96 Guidelines for Pupil Activity Permits for Coaches
Coaching or pupil activity permits are required for individuals who will direct, supervise or coach a student activity program that involves athletics, routine or regular physical activity or activities with health and safety considerations. School districts determine which staff members need to have a permit. Those who wish to apply for a permit through the Ohio Department of Education’s Office of Educator Licensure must complete the requirements outlined here.
IMPORTANT: Volunteer Coaches are expected to complete all the same background checks, fingerprinting, and training as the paid coaches. If volunteer coaches have not completed the required training, they cannot work with student athletes and teams.
Volunteer Coaches must contact Personnel to ensure all requirements have been met. Questions regarding the requirements should be directed to Personnel at 614-801-3053 (Tracy Kulp, [email protected])
DISTRICTS ARE TO VERIFY ALL TRAINING FOR COACHING PERMITS School district e-signers will confirm that all applicants for coaching permits have valid training or certification in all required areas, as outlined in the Get Ready – Fulfill Your Training Requirements chart below. The guidance document below will assist e-signers with this verification.
District E-Signer Guidance: Verifying Training for Coaching Permits http://education.ohio.gov/getattachment/Topics/Teaching/Licensure/Audiences/Coaching-Permits/CoachingVerificationGuidance-pdf.pdf.aspx
CHANGE OF PERMIT TERMS FOR CERTAIN CREDENTIAL HOLDERS In addition to the coaching (pupil activity) permit – three year, there are two new coaching permits (four-year or five-year) available to certain teachers and administrators who hold specific types of educator licenses.
Apply for: A. a three-year permit if you hold: ● No other educator credential; ● An educator credential other than one of those listed under B. or C.
B. a four-year permit if you hold: ● Either a four-year resident educator license; or ● A four-year alternative resident educator license.
C. a five-year permit if you hold: ● Either a five-year professional license; ● Five-year senior professional license; or ● Five-year lead professional license.
STEPS FOR THOSE REQUESTING A PERMIT (NEW OR RENEWAL) The hiring process. Your first step is to complete the hiring process for serving as a coach or activity director at the school or district where you wish to coach. Be sure to notify the school or district that you will be submitting your permit application request; the superintendent or a credentialed e-signer will need to electronically sign your application.
Background check. Make sure you have an up-to-date background check on file. If you are renewing, you can check the date of your last background check while completing the application or by looking up your record here. You can ask your district where its staff members start this process if you need to request a new or updated background check.
Training Requirements
1. Fundamentals of Coaching The National Federation of State High School Associations presents this series of online modules. (One-time training) 2. Cardiopulmonary Resuscitation (CPR) training Fulfill this requirement through a course approved by the distr ict.
Continued on the next page
97 3. First Aid for Coaches Fulfill this requirement through one of the four categories of options outlined below:
A. Ohio Department of Education-approved pupil activity program Search for a program during a given time span by entering a beginning and ending date here. B. Nationally approved programs (Select one from below): ○ Red Cross (First Aid Health and Safety for Coaches); ○ American Sport Education Program (Sport First Aid); ○ National Federation of State High School Associations (First Aid Health and Safety for Coaches) C. College or university courses Courses must be completed within the past three years and be related to first aid or athletic training.
D. Medical licenses The licenses MD, DO, DC, PA, RN, EMT and ATC fulfill the first aid training requirement. 4. Concussion Training Complete one of the hour-long courses that are free if you follow directions on the Ohio Department of Health website. The online courses are each valid for three years. Other related resources are here. ● The National Federation of State High School Associations’ training program “Concussion in Sports – What you Need to Know”; ● National Alliance for Youth Sports Concussion Training; ● National Centers for Disease Control and Prevention program “Heads Up – Concussion in Youth Sports Online Training Program.” 5. Sudden Cardiac Arrest Training Each year, coaches must review the Ohio Department of Health's new video and related fact sheet. Although districts may choose how they will verify completion, the Department encourages use of its Learning Management System (LMS). Access LMS through individual SAFE accounts. On the LMS homepage at top right, select the Course Catalog. Then search for sudden cardiac arrest to find the course. After permit holders view the materials and pass a short test, they can earn their certificates of completion.
For any individuals who are having difficulty accessing the LMS, the Department suggests that districts ask these applicants to review the video and related materials on the Ohio Department of Health website.
● Make sure you have a SAFE account. If you are certain you do not have a SAFE account, set one up following the instructions here. ● If you have a SAFE account but do not remember the username or password, follow the prompts in the blue sign-in box on the SAFE portal to reset your password. Please do not set up a second SAFE account. If you need assistance, you may contact (877) 644-6338 or [email protected]. ● IRN - Ask your district for its Information Retrieval Number (IRN).
After Coaches complete the above training requirements, they should complete the following: ● Submit proof of completing Fundamentals of Coaching course, proof of current CPR validation, proof of Sports First Aid validation completion, proof of Concussion Training, and proof of Sudden Cardiac Arrest Training completion to the DSC secretary in South-Western City Schools’ Personnel Department (currently Tracy Kulp; [email protected]). ● Apply for the Pupil Activity License through ODE’s online application
Application instructions ● Access your SAFE account. ● Click ODE.CORE. ● Complete the online application from your Dashboard. ● See the CORE User Manual for complete instructions. To Check the Application Status ● Log into your SAFE account. ● From the SAFE menu, click on ODE.CORE. ● Select STATUS - My Applications. ● Under Status, your application will say one of the following: ● Waiting for Approver Signature – signifies that the application is awaiting review and approval by the e-signer at your district. If approved, your application will move forward in the review process. ● Pending review – means that ODE’s Office of Educator Licensure is reviewing the application. ● If your status is on hold, please read the detailed message within the My Applications area (see the Status column) that explains the reason for the “on hold” message. You also will receive an email from the CORE system with this same message, which may ask you to take additional steps before your license request can move forward in the review process.
Additional Information ● First Aid Program Pupil Activity Provider Packet - This informational packet and application are for individuals or organizations who are seeking to become approved to offer first-aid or first-response programming for coaches pursuing a pupil activity permit. ● Qualifications to Direct, Supervise or Coach a Pupil Activity Program - Ohio Administrative Code pupil activity program requirements. Last Modified: 7/25/2018 12 PM
98 Athletic Job Descriptions
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100 South-Western City School District Job Description Revised May 2015
TITLE: ATHLETIC HEAD COACH - HIGH SCHOOL
POSITION SUMMARY: The Head Coach is responsible for the organization, administration and implementation of a sound athletic program in his/her specific sport. He/she is expected to be an integral part of the school system with his/her central focus on making an educational contribution.
QUALIFICATIONS: 1. Certificated employee of the Board of Education preferred 2. Demonstrate that he/she is competent to coach a specific student activity by evidence of successful experience that the individual has demonstrated the ability to work effectively with students 3. Evidence of substantive knowledge of the student activity; and knowledge of applicable District rules and regulations 4. Holds current valid CPR certification and obtained a pupil-activity permit issued by the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the season for the individual sport 5. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: High School Assistant Principal – Athletics
RESPONSIBILITIES: 1. Implements existing policies and regulations applicable to his/her sport as established by the Ohio High School Athletic Association, South-Western City School District, the leagues to which the school belongs, and building involved 2. Instructs athletes in the skills, strategy, and physical training necessary for individual and team success in the sport involved 3. Supervises and controls conduct of athletes under his/her charge before, during and after all events and practice sessions 4. Works closely with physician and trainer to execute correct procedure in caring for athletes injured while under his/her charge 5. Exhibits proper conduct on the practice field, during game situations and at booster club meetings 6. Supports high scholastic achievement and enforces all rules of eligibility 7. Meets weekly with coaching staff to delegate responsibilities and assignments and disperse information necessary for each member of coaching staff to carry out his/her responsibilities 8. Evaluates assistant coaches and submits final evaluation at end of season 9. Assumes responsibility for facility maintenance and security during and after use 10. Recruits and directs activities of student managers, stats and trainers 11. Oversees the issuing and collection of equipment, including maintaining equipment inventory records and controls, collecting missing equipment and submitting annual inventory 12. Ensures the attendance of parents and athletes at the mandated OHSAA pre-season meeting 13. Works closely with the High School Assistant Principal – Athletics regarding scheduling of contests and arranging for coverage of game responsibilities 14. In coordination with the High School Assistant Principal – Athletics initiates purchase orders for athletic supplies and equipment and arranges for reconditioning of athletic equipment at the end of the season 15. Develops a proposed budget request as specified by the High School Assistant Principal – Athletics including a current inventory of equipment and uniforms 16. Assists the High School Assistant Principal – Athletics in maintaining a yearly record of the sport involved and submit same in an "End of Season Report." 17. Works directly with middle school coaches in his/her attendance area to ensure continuity of program and teaching of clinical skills
101 18. Develop and implements a public relations program for parents, community and news media 19. Assists the Athletics Department in all endeavors to raise funds for the improvement of facilities and purchase of equipment and uniforms 20. Works closely with the Athletic Booster Club 21. Is responsible for the organization of the Annual Awards Program at the close of the sport season, including timely submission of appropriate forms 22. Is actively involved in District and State coaching organization, (if available) and promotes his/her athletes for league, district and state-wide honors 23. Organizes, initiates and supervises out-of-season program if it exists in applicable sport 24. Maintains appropriate certification according to OHSAA, South-Western City Schools Board of Education, and State policies 25. In conjunction n with the High School Assistant Principal – Athletics confirms all assistant coaches have appropriate certification according to OHSAA, South-Western City Schools Board of Education, and State policies 26. Performs such other duties relative to the position as may be requested by the immediate supervisor
Page 2 of Athletic Head Coach – High School
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law. 102 South-Western City School District Job Description Revised: May 2015
TITLE: ATHLETIC ASSISTANT COACH - HIGH SCHOOL
POSITION SUMMARY: The High School Assistant Coach is supervised by the Head Coach. The assistant coach is expected to carry out the duties assigned to him/her in order to facilitate the responsibilities and duties of the head coach.
QUALIFICATIONS: 1. Certificated employee of the Board of Education preferred 2. Demonstrate that he/she is competent to coach a specific student activity by evidence of successful experience that the individual has demonstrated the ability to work effectively with students 3. Evidence of substantive knowledge of the student activity; and knowledge of applicable District rules and regulations 4. Holds current valid CPR certification and obtained a pupil-activity permit issued by the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the season for the individual sport 5. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: Head Athletic Coach
RESPONSIBILITIES: 1. Expedite and support the philosophy and program of the head coach 2. Assists the head coach with equipment inventory and procedures for distributing and collecting said equipment 3. Carries out schedules assigned each day for practice 4. Assists with health, safety and care of injuries of the athletes 5. Acts as a scout and aids the head coach from the press box when applicable 6. Assists the Athletics Department in all endeavors to raise funds for the improvement of facilities and purchase of equipment and uniforms 7. Communicates effectively and professionally with athletes, parents, and the athletic department 8. Maintains appropriate certification according to OHSAA, South-Western City Schools Board of Education, and State policies 9. Instructs athletes in the skills, strategy, and physical training necessary for individual and team success in the sport involved 10. Perform such other duties relative to the position as may be requested by the immediate supervisor
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by ODZ. 103 South-Western City School District Job Description Revised: May 2015
TITLE: ATHLETIC TRAINER
POSITION SUMMARY: The Athletic Trainer is responsible for providing instruction and supervision to appropriate staff and student trainers regarding injury prevention and care.
QUALIFICATIONS: 1. Must be eligible to be employed as Athletic Trainer as specified in State Board of Education Rule #3301- 27-02 2. Certificated employee of the Board of Education assigned to the building preferred 3. Must hold current valid certification in CPR and a valid Pupil Activity Permit issued by the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the position 4. Pass a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: High School Assistant Principal – Athletics
RESPONSIBILITIES: 1. Is responsible for giving basic instruction to athletic staff members in the area of injury prevention and care of injuries 2. Is responsible for training and supervising student trainers, for scheduling the student trainers for athletic contests and practices 3. Refers athletic injuries to physicians for diagnosis and/or treatment 4. Determines if a player is capable of continued participation in a game and/or practice if the player is injured 5. Is responsible for the treatment and supervision of treatment for all minor athletic injuries and conditions 6. Is responsible for the organization, inventory, and requisition of all training room supplies 7. Requisitions equipment and/or supplies through the Assistant Principal - Athletics 8. Submits an annual budget for all first aid and medical supplies needed for the year 9. Arranges for scheduling of athletics physicals for sports squads with team physicians 10. Performs other related duties as assigned by Assistant Principal – Athletics
TIME COMMITMENTS AND OTHER LIMITATIONS:
1. Shall not coach or assist in the coaching of any sports while serving as trainer 2. Shall be present at all varsity football games and practices, all home wrestling meets, all home varsity and junior varsity basketball games, both boys and girls, unless a conflict arises. On those occasions the trainer is responsible for providing qualified coverage for all other practices and contests. 3. Is responsible for providing training supervision at all other major home meets, tournaments, etc., which would involve a number of teams and a significant amount of time. (i.e., all day as opposed to 2-3 hours.) Volleyball invitational, wrestling quads and tournaments, gymnastics invitational, etc.)
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
104 South-Western City School District Job Description Revised: May 2015
TITLE: CONDITIONING SUPERVISOR
QUALIFICATIONS: 1. Certificated employee of the Board of Education preferred 2. Holds current valid CPR certification and obtained a pupil-activity permit issued by the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the season 3. He/she should possess a sound background in physical education and/or athletics obtained either through participation in athletics, coaching athletic teams or teaching physical education 4. Preferably the position should be filled by someone who is assigned as a coach in that particular building 5. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: High School Assistant Principal – Athletics
JOB GOAL: To provide both the opportunities and guidance necessary for athletes who utilize the athletic facilities of each individual school. The Supervisor would oversee the implementation of the physical conditioning program
RESPONSIBILITIES: 1. Opens the school's athletic facilities for use by currently enrolled athletes (weight facilities, gymnasium, running track, etc.) 2. Maintains supervision at all times of athletes using the school's facilities 3. Completes and submits building use forms when applicable 4. Maintains current facilities in good operating condition (weight machine, baskets, nets, etc.) 5. Advises student athletes on proper use of facilities for physical development 6. Administers any first aid needed and notifies emergency services should the need arise 7. Advises the High School Assistant Principal - Athletics on any needed changes, additions or improvements in the physical facilities 8. Secures physical facilities after use and ascertains that all equipment is replaced 9. Is responsible for any and all equipment used during his/her period of supervision 10. Maintains appropriate certification as required by the OHSAA, State, and, and District policies 11. Performs other related duties as deemed necessary by the High School Assistant Principal - Athletics
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
105 South-Western City School District Job Description Revised: May 2015
TITLE: HEAD CHEERLEADER ADVISOR - HIGH SCHOOL
QUALIFICATIONS: 1. Knowledge of techniques necessary for developing cheerleading skills 2. Interest in and enthusiasm for developing cheerleading skills 3. Holds current valid CPR certification and a pupil-activity permit issued by the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the season. 4. Certificated employee of the Board of Education and assignment to the same building as the cheerleaders preferred 5. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: High School Assistant Principal – Athletics JOB GOALS: To provide leadership, training and supervision for the cheerleading program so that it develops and maintains school spirit and reflects positively on the school
RESPONSIBILITIES: 1. Maintains reasonable standards for student welfare at all practice sessions and game performances, including accident or emergency procedures 2. Provides for the conditioning, the correct teaching practice and performance of all cheerleading skills onto the proper equipment in safe surroundings 3. Plans and budgets finances 4. Plans and coordinates (or assists with) special activities and events such as scheduling and sponsoring practices, dances, pep rallies and assemblies 5. Plans for purchase and presentation of awards 6. Provides for the necessary personal record keeping on each cheerleader, including: a. Parental acknowledgment and permission slip signed by the parents and the cheerleader b. Record of where parent/guardian can be reached in case of emergency and also name, address and phone number of family doctor c. Record of doctor's physical examination granting permission for participating in cheerleading activities d. Record of cheerleader's insurance coverage e. Record of continuing scholastic eligibility f. Copy of class schedule 7. Provides personally, or through a faculty member substitute approved by the administration, for the supervision of his/her group during all activities involving the cheerleaders when he/she is not available 8. Plans, approves selective purchases, maintains, stores, systematically distributes and collects all cheerleading uniforms 9. Assists in the selection of any cheerleading camp to be attended by cheerleaders 10. Organizes and conducts tryouts for the next school year and provides Assistant Principal – Athletics with all information regarding selection procedures 11. Sets and supervises practice during the summer and during the school year 12. Is responsible for the conduct and appearance of all cheerleaders during the entire school year 13. Accompanies and provides adequate supervision for any cheerleading competition during the appropriate season 14. Arranges transportation for, and accompanies cheerleaders to and from all cheerleading activities, including but not limited to contests, competitions, games and tournaments 15. Ensures the attendance of parents and cheerleaders at the mandated OHSAA pre-season meeting 16. Performs any other related duties deemed necessary by the Assistant Principal - Athletics
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law. 106 South-Western City School District Job Description Revised: May 2015
TITLE: HEAD COACH – MIDDLE SCHOOL
POSITION SUMMARY: The middle school head coach provides the opportunity for competition and skill development above the level of intramurals, provides the development of a solid foundation of skills to serve as a basis for high school athletics, develops and maintains effective and positive communications among all publics, develops high quality sportsmanship and competition and serves as a liaison for high school while promoting a scholar athlete ideal.
QUALIFICATIONS: 1. Certificated employee of the Board of Education preferred 2. Holds current valid certification in CPR and a valid Pupil Activity Permit issued by the Ohio Department of Education. Certification must be filed with the Personnel Department prior to the beginning of the season for the individual sport 3. Possesses knowledge and understanding of his/her sport, preferably obtained through actual participation at interscholastic or intercollegiate level 4. Has a working knowledge of Ohio high school eligibility rules, due process procedures and related regulations 5. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: Middle school principal or his/her designee and the middle school building coordinator
RESPONSIBILITIES: 1. Attends all meetings called by the middle school building coordinator 2. Works closely with the principal or his/her designee in preparing practice schedules and scheduling use of athletic facilities 3. Executes proper procedures for physical fitness examinations of athletes and documents all injuries and medical attention given and keeps records of same 4. Aids in distribution and collects emergency medical forms, insurance forms and/or waivers to be checked by the principal or his/her designee 5. Aids in distribution to parents and student athletes written training rules and expectations including a) the proper code of behavior for school, practice, games and travel, b) the disciplinary action for non- compliance, and c) the district policy on the use of alcohol, drugs, and tobacco 6. Issues, collects, cleans, and inventories equipment within two weeks after the season is completed; and ensures uniforms are clean and stored for the next season 7. Maintains equipment inventory records and controls 8. Maintains proper conduct before, during and after games and practices and maintains open communication with staff, administrators, parents, and students regarding academic and behavior concerns and priorities 9. Performs any other duties that would normally fall under his/her jurisdiction or which are deemed necessary by the principal, his/her designee or the middle school building coordinator
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
107 South-Western City School District Job Description Revised: May 2015
TITLE: ASSISTANT COACH - MIDDLE SCHOOL
QUALIFICATIONS: 1. Certificated employee of the Board of Education preferred 2. Hold current valid certification in CPR and a Pupil Activity Permit from the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the season for the individual sport. 3. Possess knowledge and understanding of his/her sport, preferably obtained through actual participation in intramural, interscholastic, and intercollegiate activities 4. Have working knowledge of Ohio High School eligibility rules, due process procedures and related regulations 5. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: Middle School Principal or his/her designee and the Middle School Building Coordinator
JOB GOAL: To expedite and support the middle school athletic program by assisting the head coach to accomplish his/her duties and promoting a scholar athlete idea.
RESPONSIBILITIES: 1. Assists with equipment inventory and the procedures for distributing and collecting said equipment 2. Completes the schedule, as assigned by the head coach, for each day of practice 3. Assists with the health, safety, and care of injuries of the athletes 4. Performs other duties the head coach deems necessary for the successful maintenance of the program.
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
108 South-Western City School District Job Description Revised: May 2015
TITLE: ASSISTANT CHEERLEADER ADVISOR – HIGH SCHOOL
QUALIFICATIONS: 1. Certificated employee of the Board of Education preferred 2. A background in cheerleading with understanding of various gymnastic skills 3. Holds current valid CPR certification and obtained a pupil-activity permit issued by the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the season. 4. Passed a background check performed by the Bureau of Criminal Identification and Investigations and the Federal Bureau of Investigation
REPORTS TO: Head Cheerleader Advisor
JOB GOAL: To expedite and support the philosophy of the Cheerleading Program as it relates to the development of school spirit within the framework or good sportsmanship
RESPONSIBILITIES: 1. Assists the Head Cheerleading Advisor with the selection and judging of new cheerleaders during the spring of each year 2. Carries out scheduled supervision of regular practices as assigned 3. Provides game-site supervision of cheerleaders under his/her responsibility 4. Assists with the issuing and collecting of uniforms and other equipment during the season 5. Supervises assigned cheerleaders at all duties such as pep rallies, sale of admissions at athletic events, fund raising activities, sign painting, etc. 6. Supervises assigned cheerleaders at all contests and clinic competitions 7. Accompanies cheerleaders to and from all cheerleading activities, including but not limited to, contests, competitions, games and tournaments 8. Performs any other related duties deemed necessary by the Head Cheerleader Advisor and/or High School Assistant Principal - Athletics
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
109 South-Western City School District Job Description Revised: May 2015
TITLE: MIDDLE SCHOOL BUILDING COORDINATOR
POSITION SUMMARY: The Building Coordinator has the responsibility and authority to supervise the extramural events in building to which assigned
QUALIFICATIONS: 1. Certificated employee of the Board of Education assigned to the building preferred 2. Must hold current valid certification in CPR and a Pupil Activity Permit from the Ohio Department of Education. Certifications must be filed with the Personnel Department prior to the beginning of the position. 3. Passed a background check performed by the Bureau of Criminal Identification and Investigation and the Federal Bureau of Investigation
REPORTS TO: Middle School Principal or his/her designee
RESPONSIBILITIES: 1. Has direct responsibility for crowd control and appropriate disciplinary action at the time of the event 2. Distributes to parents and student athletes written training rules and expectations including (a) the proper code of behavior for school, practice, games, and travel; (b) the disciplinary action for non-compliance; and (c) the district policy on the use of alcohol, drugs, and tobacco 3. Has the responsibility of disbursing contracts to officials and supervisory help when he/she is on duty 4. Has the responsibility to collect spectator admissions and be responsible for these funds. Funds must be counted by the end of the following business day 5. Is responsible for the preparation of playing areas and facilities. This includes playing surface, seating, scoreboards, public address system, lighting, etc. 6. Schedules MYOHSAA games and officials 7. Is responsible to see that all team or league tournaments held at his/her school are properly organized and supervised 8. Attends all meetings called by, and works closely with, the middle school principal or his/her designee 9. Secures supervisory and auxiliary help for home-game responsibilities 10. Is responsible for securing practice locations and coordinating with coaches 11. Will collect and keep on file completed physical fitness examinations, medical and insurance forms, age and academic eligibility records 12. Assists in contacting out-of-district opponents to coordinate game time, directions for travel, jersey color, etc. 13. Orders and ensures payment of awards and presentations through purchase orders 14. Aids the wrestling coach in conducting face to face weigh-ins 15. Is available to meet with parents over concerns pertaining to the extramural program 16. Works with building to ensure proper and timely payment of officials and other expenses and fees 17. Assists with the health, safety, and care of injured athletes 18. Direct responsibility to oversee athletic events, tournaments, and transportation 19. Perform such other duties relative to the position as may be requested by the immediate supervisor
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
110 South-Western City School District Job Description Revised: May 2015
TITLE: CHEERLEADER ADVISOR - MIDDLE SCHOOL
QUALIFICATIONS: 1. Working knowledge of techniques necessary for developing cheerleading skills 2. Interest in and enthusiasm for developing cheerleading skills 3. Current certification in CPR and a Pupil Activity Permit from the Ohio Department of Education. Certifications must be on file in the Personnel Department prior to the start of the season 4. Certificated employee of the Board of Education assigned to the building preferred 5. Passed a background check performed by the bureau of Criminal Identification and Investigations and the Federal Bureau of Investigation
REPORTS TO: Building Principal or his/her designee
JOB GOALS: To provide leadership, training and supervision for the cheerleading program so that it develops and maintains school spirit and promotes the scholar athlete ideal
RESPONSIBILITIES: 1. Maintains reasonable standards for student welfare at all practice sessions and game performances, including accident or emergency procedures 2. Provides for the conditioning, the correct teaching practice and performance of all cheerleading skills onto the proper equipment in safe surroundings 3. Plans and budgets finances 4. Plans and coordinates (or assists with) special activities and events such as scheduling and sponsoring practices, dances, pep rallies and assemblies 5. Plans for purchase and presentation of awards 6. Provides for the necessary personal record keeping on each cheerleader, including: a. Parental acknowledgment and permission slip signed by the parents and the cheerleader b. Record of where parent/guardian can be reached in case of emergency and also name, address and phone number of family doctor c. Record of physical granting permission for participating in cheerleading activities d. Record of continuing scholastic eligibility 7. Provides personally, or through a faculty member substitute approved by the administration, for the supervision of his/her group during all activities involving the cheerleaders 8. Plans, approves selective purchases, maintains, stores, systematically distributes and collects all cheerleading uniforms 9. Assists in the selection of any cheerleading camps to be attended by cheerleaders 10. Organizes and conducts tryouts for the next school year and provides principal with all information regarding selection procedures 11. Works with high school cheerleader advisors as necessary 12. Sets practice times and supervises same, during the summer and during the school year and completes building use forms for applicable times 13. Works with building coordinator to arrange transportation for and accompanies cheerleaders to and from all cheerleading activities, including but not limited to, contests, competitions, games, and tournaments 14. Supervises cheerleaders until they leave the premises 15. Performs any other related duties deemed necessary by the building principal or his/her designee
The South-Western City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.
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112 Forms
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114 VOLUNTEER COACH CERTIFICATE
Volunteer Position School School Year
Principal
, being first duly cautioned and sworn states that:
1. I have read and understand the job description for the volunteer coaching position sought and further states that by virtue of previous training and/or experience I am competent to direct, supervise, or coach in this position.
2. I have successfully completed one (1) of the following.
a) Appropriate sports related first aid training course and cardiopulmonary resuscitation (CPR) training pursuant to guidelines and methodology set forth by the Ohio State Medical Association, Ohio High School Athletic Association Joint Committee on the medical aspects of sports and approved by the Superintendent of Public Instruction, State Department of Education; or b) Have successfully completed the requirements for the voluntary Interscholastic Coaching Certificate as supported in principle by the Ohio Association for Health, Physical Education, Recreation, and Dance, the Ohio College of Directors of Health and Physical Education, the Ohio High School Athletic Association, and the Ohio State Medical Association; or c) A college or university course on the health and safety for which the volunteer coaching position is being sought.
3. I have knowledge of the health and safety related aspects of the sport for which the volunteer coaching position is being sought.
4. I have knowledge of applicable rules and regulations established by the South-Western City School District Board of Education.
5. I have not been convicted of a felony, an offense of violence, a theft offense, any offense involving drug abuse, or sex offense as evidenced by a BCI check.
6. I agree that I am not an employee of the South-Western City School Board of Education, but rather a volunteer. Further, I agree that I am not a party to or beneficiary of any collective bargaining agreement between the South-Western City Board of Education and its certificated or classified staff. Further, a booster group may not compensate any volunteer for services provided to the school district.
7. I shall comply with all rules of the Ohio High School Athletic Association, the Athletic Conference, and the South-Western City Board of Education.
8. I shall participate in at least one seminar annually as determined by the Board of Education conducted on the health and safety of participants in the activity or program. Such seminars shall be conducted pursuant to guidelines and methodology set forth by the Ohio State Medical Association, Ohio High School Athletic Association Joint Committee on the Medical Aspects of Sports and approved by the superintendent of public instruction.
9. I agree that consideration of the privileges and permission allowed me to participate as a volunteer coach I hereby agree for myself, my estate, my executor, heirs and assigns not to file suit or initiate any claim procedures against the South-Western City Schools Board of Education, its agents and employees in respect to any personal injuries, property damages, or losses I may experience or sustain arising directly or indirectly out of my activities as a volunteer coach. Further, I freely assume all risks, hazards, and losses which may befall me in connection with my exercise of the permission and privileges allowed me hereunder.
Sworn to and ascribed in my presence this day of , 20_ .
Notary Public
115 ATHLETIC ALCOHOL/DRUG/TOBACCO/CITIZENSHIP FORM - 2431.02 F1
Dear Student Athletes and Parents:
We are pleased that your student has made the decision to participate in athletics in the South-Western City Schools. Participation in athletics gives students the opportunity to acquire leadership skills, gain self-confidence and self- discipline, become organized, set goals, and utilize decision-making skills.
Participation in athletics is a privilege, not a right. With that privilege come the responsibility for student athletes to represent their respective schools and the School District with pride, good sportsmanship, and good citizenship.
In order to maintain the highest standards for all athletes in the South-Western City School District, we ask that you review this policy with your student. Please understand that an athlete’s use of or involvement with alcohol, drugs, tobacco and violating citizenship rules will result in the penalties set forth in this document.
To determine that you understand and will abide by this policy, we require that student athletes and their parents review the policy and sign the attached acknowledgement form prior to practice and competition each school year.
Once again, thank you for your participation in the South-Western City Schools Athletics Program. We look forward to an exciting and rewarding season for all of our student athletes.
Sincerely,
Principal Athletic Director
Date Date
116 PARENT/STUDENT ACKNOWLEDGEMENT OF ATHLETIC ALCOHOL/DRUG/TOBACCO/CITIZENSHIP FORM - 2431.02 F2
We, and have received and read (Parent name) (Student name) the Athletic Alcohol/Drug/Tobacco/Citizenship Form. We understand the rights and responsibilities pertaining to student athletes and agree to support and abide by the rules, guidelines, procedures, and policies of the South-Western City School District.
Parent/Guardian Signature Student Signature
Date Date
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118 HARASSMENT, INTIMIDATION, AND BULLYING REPORT FORM FORM - 5517.01 F1
Definition: Harassment, intimidation, or bullying is defined as any intentional written, verbal, or physical act that a student has exhibited toward another particular student more than once and the behavior both causes mental or physical harm, and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student. Harassment, intimidation, and bullying also include violence within a dating relationship. For purposes of this policy, "electronic act" means an act committed through the use of a cellular telephone, computer, pager, personal communication device, or other electronic communication device.
Part A
Person Reporting the Incident(s)
Name: Address: Telephone: School: Name of Victim: If a Student: Grade Staff Member: Position Parent or Other: Relationship to the alleged victim
Please complete the following as part of your complaint:
Name of person who violated this policy:
When and/or where did the prohibited actions take place?
Why do you believe the person’s actions constitute harassment/intimidation/bullying?
Who witnessed the occurrences?
Are there any other pertinent facts?
Date Signature of Person Reporting Complaint
Date Signature of Person Receiving Complaint
119 5517.01 F1/page 2 of 3
The filing of a complaint of harassment, intimidation, and bullying is a protected activity. If the complainant, victim or offender is retaliated against, disciplinary action against the person who retaliated will be taken. If a person knowingly files a false complaint against a student, disciplinary action may be taken. ***** The District shall maintain the confidentiality of the complaining party’s name, the name of the person accused of the prohibited activity, and any names of potential witnesses to the extent possible consistent with the District’s legal obligations and the necessity of investigating the allegations.
Part B
The principal or other designated administrator will investigate and document the procedure and findings.
Date(s) of Investigation:
Witnesses Questioned:
Findings:
120 5517.01 F1/page 3 of 3
Disposition:
Administrator Signature Date
(Print) Administrator Name Title
4/14/08 2/11/13
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122 South-Western City School District 20__-20___Due Dates Pay-to-Participate Guidelines for Band Only:______Parents and Students Fall:______Winter:______Spring: ______
The Board of Education approved the following fees for participation in athletic programs, marching band, and clubs as noted below.
Board Approved Pay-to-Participate Fees per individual are:
• $75.00 (per sport) Middle School Athletics and Cheerleading • $100.00 High School Marching Band • $150.00 (per sport) High School Athletics and Cheerleading • $10.00 (per club) In the Know, Student Council, Key Club, Mock Trial, and Dance Team • $500.00 (per school year) Family Cap
Club and marching band fees shall be paid prior to participation and band camp. Athletic fees are due on the established due date, which is prior to the first contest. All fees must be paid in the office to the activity clerk or other person in charge of collecting student fee payments. Do not pay your participation fee to a coach or director. Payments for athletics, marching band, or club activities should be made payable to the student’s respective school. A receipt will be provided to the student upon receipt of payment. Pay-to-Participate fees are non-refundable. This includes: student quits the team, student gets injured, student is removed from the team, student moves out of attendance area, and/or the student becomes ineligible to participate at any time. Refunds are only issued if there are not enough participants to field a team, band, or club. Families with multiple students involved in athletics, band, or clubs, who reach the $500 family cap for the school year should complete the attached Annual Cap Form and submit it to their student’s building principal. Students who participate in fall and winter cheerleading only pay once per school year for cheerleading. If a cheerleader participates in another sport, they would be required to pay the fee for that sport. SBC Scholarships are limited and awarded based on need. The application for the SBC Scholarship is available in the athletic director’s office or it can be found on our website at www.swcsd.us. The deadline to turn in scholarship applications is listed at the top of the SBC Scholarship form; it’s not the date on this form. Please note the SBC applications are due about two weeks prior to the pay-to- participate fees due date. SBC applications can be turned in any time prior to the due date listed on the SBC application, but please indicate which season on the outside of your application or envelope.
My signature indicates I have read and understand the pay-to-participate guidelines for the South-Western City School District. I am also aware the pay-to-participate fee is non-refundable.
Student Name (Print) School and Grade
Parent Name (Print) Parent Signature
Date Sport/Year
123 South-Western City School District
Family Pay-To-Participate $500 Annual Cap Form
Parents who have children involved in multiple athletics, band, and clubs are eligible for a $500 Annual Cap for each school year. If your family has reached the $500 Annual Cap, please complete the following information and provide a cancelled check or receipt for each of the athletics, band, and clubs in which your child(ren) participated this school year. Submit this information to the building principal at your child’s school. If you have more than one child listed, this information only needs to be provided to one of the children’s building principals.
*SCHOOL AND CHILD’S NAME ATHLETICS/BAND/CLUB AMOUNT PAID GRADE
1
2
3
4
5
6
7
8
9
10
Office use only: Fax this form to all schools listed. Each school must enter the annual cap in Infinite Campus for their students.
124 Application Deadlines: Success Beyond the Classroom (SBC) (Marching Band) SWCSD Scholarship Application (Fall) (Winter) School Year 20 _____ 20____ (Spring)
IMPORTANT INFORMATION Completed SBC applications must be delivered to the HS athletic director or the MS assistant principal before 3:30 p.m. on or before the deadline date above. The deadline date for each season is listed above. SBC applications received AFTER the deadline date & time will NOT be considered for a scholarship. Complete both sides. Do not leave any information blank.
SECTION ONE: PARENT/GUARDIAN ONLY
Student Name
School Which Sport or Marching Band?
Name(s) of Parent(s)/Guardian(s)
Street Address
City, State, Zip
Home Phone # Cell Phone #
1. Father/guardian’s employment status? (Circle One): Full Time Part Time Not Currently Employed Name of employer:
Mother/guardian’s employment status? (Circle One): Full Time Part Time Not Currently Employed Name of employer: _
2. Does your student qualify for (Circle One): Free Lunch Reduced Lunch No Assistance
3. Family/household size including parents and guardians:
4. During the last school year, how many students in your family/household participated in SWCSD middle school and/or high school extra-curricular activities?
5. Please explain any special circumstances or additional information that SBC should consider when reviewing your scholarship application, include circumstances such as family illness, extraordinary medical expense, job loss, disability, etc. (Do not leave blank.)
Turn the page to continue application Do not leave any information blank
125 SECTION TWO: STUDENT ONLY
6. Please list all school-related activities in which you participated during the past twelve months. _
7. How does your participation in sports and/or marching band help you to grow as a student? (Attach additional sheet, if necessary)
8. Why do you feel you deserve a Success Beyond the Classroom Scholarship? (Attach additional sheet, if necessary.)
IMPORTANT Before submitting this application, please review it carefully to verify all questions and information have been completed. Don’t forget to sign below. SBC Scholarships are awarded based on the information you provide on this application. If any information is left blank, the application will NOT be considered for a scholarship. Results are determined by SBC then released to the schools approximately one week after the application deadline.
Please accept the information provided above for consideration of a SBC scholarship.
Student Signature: Date: Parent/Guardian Signature: Date:
Attention athletic directors (HS) and assistant principals (MS) All SBC applications turned in to you must be delivered to the DSC by 4:30 p.m. on the deadline date. Applications should be placed in an envelope marked “SBC” and given to the receptionist at DSC.
SBC is a 501(c)(3) organization dedicated to assisting students of SWCSD with scholarships to cover a portion of the pay-to- participate fee. SBC holds a fundraiser each year to raise money for these scholarships. If you would like to volunteer at any of the upcoming SBC fundraisers, please contact SBC or notify the athletic director (HS) or the assistant principal (MS) at your school.
126 FORM – ADM 210
127 ATHLETIC ELIGIBILITY WAIVER FORM
STUDENT NAME GRADE
ADDRESS DATE ENROLLED
HIGH SCHOOL PRESENTLY ATTENDING STUDENT ID #
PHONE DATE
PARENT'S NAME
In order to be eligible to participate in a high school interscholastic Sport, the following marking period averages must be obtained by the end of the preceding grading period:
9th - 1.60 MPA 10th - 1.80 MPA 11th - 2.00 MPA 12th - 2.00 MPA
Student athletes who fall below the minimum MPA average will be allowed two grace periods over their four years (eight semesters) of athletic eligibility: one for the freshmen/sophomore years and one for the junior/senior years.
This policy and grace period are for all four high schools should a student athlete transfer or move within the SWCS district.
I have read the above athletic eligibility grace period policy and understand its intent and purpose.
I further understand that by choosing to use this grace period for the semester, quarter, year, that I have one grace period remaining.
Student/Athlete Date
Coach Date
Athletic Director Date
Principal Date
Parent Date
128 Ohio High School Athletic Association
PREPARTICIPATION PHYSICAL EVALUATION 2017-2018 Page 1 of 6 HISTORY FORM – Please be advised that this paper form is no longer the OHSAA standard. (Note: This form is to be filled out by the student and parent prior to seeing the medical examiner.) Date of Exam Name Date of birth Sex Age Grade School Sport(s) Address Emergency Contact: Relationship Phone (H) (W) (Cell) (Email)
Medicines and Allergies: Please list the prescription and over-the-counter medicines and supplements (herbal and nutritional-including energy drinks/ protein supplements) that you are currently taking
Do you have any allergies? Yes No If yes, please identify specific allergy below. Medicines Pollens Food Stinging Insects Explain “Yes” answers below. Circle questions you don’t know the answers to. GENERAL QUESTIONS Yes No BONE AND JOINT QUESTIONS - CONTINUED Yes No 1. Has a doctor ever denied or restricted your participation in sports for any 22. Do you regularly use a brace, orthotics, or other assistive device? reason? 23. Do you have a bone, muscle, or joint injury that bothers you? 2. Do you have any ongoing medical conditions? If so, please identify 24. Do any of your joints become painful, swollen, feel warm, or look red? below: Asthma Anemia Diabetes Infections 25. Do you have any history of juvenile arthritis or connective tissue disease? Other: 3. Have you ever spent the night in the hospital? MEDICAL QUESTIONS Yes No 4. Have you ever had surgery? 26. Do you cough, wheeze, or have difficulty breathing during or after exercise? HEART HEALTH QUESTIONS ABOUT YOU Yes No 27. Have you ever used an inhaler or taken asthma medicine? 5. Have you ever passed out or nearly passed out DURING or AFTER 28. Is there anyone in your family who has asthma? exercise? 29. Were you born without or are you missing a kidney, an eye, a testicle (males), 6. Have you ever had discomfort, pain, tightness, or pressure in your chest your spleen, or any other organ? during exercise? 30. Do you have groin pain or a painful bulge or hernia in the groin area? 7. Does your heart ever race or skip beats (irregular beats) during exercise? 31. Have you had infectious mononucleosis (mono) within the past month? 8. Has a doctor ever told you that you have any heart problems? If so, check 32. Do you have any rashes, pressure sores, or other skin problems? all that apply: 33. Have you had a herpes (cold sores) or MRSA (staph) skin infection? □ High blood pressure □ A heart murmur 34. Have you ever had a head injury or concussion? □ High cholesterol □ A heart infection 35. Have you ever had a hit or blow to the head that caused confusion, □ Kawasaki disease Other: prolonged headaches, or memory problems? 9. Has a doctor ever ordered a test for your heart? (For example, ECG/EKG, 36. Do you have a history of seizure disorder or epilepsy? echocardiogram) 37. Do you have headaches with exercise? 10. Do you get lightheaded or feel more short of breath than expected during 38. Have you ever had numbness, tingling, or weakness in your arms or exercise? legs after being hit or falling? 11. Have you ever had an unexplained seizure? 39. Have you ever been unable to move your arms or legs after being hit or falling? 12. Do you get more tired or short of breath more quickly than your friends 40. Have you ever become ill while exercising in the heat? during exercise? 41. Do you get frequent muscle cramps when exercising? HEART HEALTH QUESTIONS ABOUT YOUR FAMILY Yes No 42. Do you or someone in your family have sickle cell trait or disease? 13. Has any family member or relative died of heart problems or had an 43. Have you had any problems with your eyes or vision? unexpected or unexplained sudden death before age 50 (including 44. Have you had an eye injury? drowning, unexplained car accident, or sudden infant death syndrome)? 45. Do you wear glasses or contact lenses? 14. Does anyone in your family have hypertrophic cardiomyopathy, Marfan 46. Do you wear protective eyewear, such as goggles or a face shield? syndrome, arryhthmogenic right ventricular cardiomyopathy, long QT 47. Do you worry about your weight? syndrome, short QT syndrome, Brugada syndrome, or catecholaminergic 48. Are you trying to gain or lose weight? Has anyone recommended that you do? polymorphic ventricular tachycardia? 49. Are you on a special diet or do you avoid certain types of foods? 15. Does anyone in your family have a heart problem, pacemaker, or implanted 50. Have you ever had an eating disorder? defibrillator? 51. Do you have any concerns that you would like to discuss with a doctor? 16. Has anyone in your family had unexplained fainting, unexplained seizures, FEMALES ONLY or near drowning? 52. Have you ever had a menstrual period? BONE AND JOINT QUESTIONS Yes No 53. How old were you when you had your first menstrual period? 17. Have you ever had an injury to a bone, muscle, ligament, or tendon that 54. How many periods have you had in the last 12 months? caused you to miss a practice or game? 18. Have you ever had any broken or fractured bones or dislocated joints? Explain "yes" answers here 19. Have you ever had an injury that required x-rays, MRI, CT scan, injections, therapy, a brace, a cast, or crutches? 20. Have you ever had a stress fracture? 21. Have you ever been told that you have or have you had an x-ray for neck instability or atlantoaxial instability? (Down syndrome or dwarfism) I hereby state that, to the best of my knowledge, my answers to the above questions are complete and correct. Signature of Student Signature of parent/guardian Date: Yes The student has family insurance No If yes, family insurance company name and policy number: ©2010 American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American129 Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine. Permission is granted to reprint for noncommercial, educational purposes with acknowledgment. -Revised 1/13 Ohio High School Athletic Association PREPARTICIPATION PHYSICAL EVALUATION 2017-2018 Page 2 of 6 THE ATHLETE WITH SPECIAL NEEDS - SUPPLEMENTAL HISTORY FORM PLEASE COMPLETE ONLY IF YOUR STUDENT HAS SPECIAL NEEDS OR A DISABILITY. Date of Exam Name Date of birth Sex Age Grade School Sport(s)
1. Type of disability 2. Date of disability 3. Classification (if available) 4. Cause of disability (birth, disease, accident/trauma, other) 5. List the sports you are interested in playing Yes No 6. Do you regularly use a brace, assistive device or prosthetic? 7. Do you use a special brace or assistive device for sports? 8. Do you have any rashes, pressure sores, or any other skin problems? 9. Do you have a hearing loss? Do you use a hearing aid? 10. Do you have a visual impairment? 11. Do you have any special devices for bowel or bladder function? 12. Do you have burning or discomfort when urinating? 13. Have you had autonomic dysreflexia? 14. Have you ever been diagnosed with a heat related (hyperthermia) or cold-related (hypothermia) illness? 15. Do you have muscle spasticity? 16. Do you have frequent seizures that cannot be controlled by medication? Explain "yes" answers here
Please indicate if you have ever had any of the following. Yes No Atlantoaxial instability X-ray evaluation for atlantoaxial instability Dislocated joints (more than one) Easy bleeding Enlarged spleen Hepatitis Osteopenia or osteoporosis Difficulty controlling bowel Difficulty controlling bladder Numbness or tingling in arms or hands Numbness or tingling in legs or feet Weakness in arms or hands Weakness in legs or feet Recent change in coordination Recent change in ability to walk Spina bifida Latex allergy Explain "yes" answers here
I hereby state that, to the best of my knowledge, my answers to the above questions are complete and correct. Signature of Student Signature of parent/guardian Date:
©2010 American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine. Permission is granted to reprint for noncommercial, educational purposes with acknowledgment.130 -Revised 1/13 Ohio High School Athletic Association PREPARTICIPATION PHYSICAL EVALUATION 2017-2018 Page 3 of 6 PHYSICAL EXAMINATION FORM Name Date of birth
PHYSICIAN REMINDERS 1. Consider additional questions on more sensitive issues. • Do you feel stressed out or under a lot of pressure? • Do you ever feel sad, hopeless, depressed or anxious? • Do you feel safe at your home or residence? • Have you ever tried cigarettes, chewing tobacco, snuff, or dip? • During the past 30 days, did you use chewing tobacco, snuff, or dip? • Do you drink alcohol or use any other drugs? • Have you ever taken anabolic steroids or used any other performance supplement? • Have you ever taken any supplements to help you gain or lose weight or improve your performance? • Do you wear a seat belt, use a helmet or use condoms? • Do you consume energy drinks? 2. Consider reviewing questions on cardiovascular symptoms (questions 5-14).
EXAMINATION DATE OF EXAMINATION Height Weight □ Male □ Female BP / ( / ) Pulse Vision R 20/ L20/ Corrected □ Y □ N MEDICAL NORMAL ABNORMAL FINDINGS Appearance Marfan stigmata (kyphoscoliosis, high-arched palate, pectus excavatum, arachnodactyly, arm span > height, hyperlaxity, myopia, MVP, aortic insufficiency) Eyes/ears/nose/throat Pupils equal Hearing Lymph nodes Heart Murmurs (auscultation standing, supine, +/- Valsalva) Location of the point of maximal impulse (PMI) Pulses Simultaneous femoral and radial pulses Lungs Abdomen Genitourinary (males only) Skin HSV, lesions suggestive of MRSA, tinea corporis Neurologic MUSCULOSKELETAL Neck Back Shoulder/arm Elbow/forearm Wrist/hand/fingers Hip/thigh Knee Leg/ankle Foot/toes Functional Duck walk, single leg hop aConsider ECG, echocardiogram, or referral to cardiology for abnormal cardiac history or exam. bConsider GU exam if in private setting. Having third part present is recommended. cConsider cognitive or baseline neuropsychiatric testing if a history of significant concussion.
©2010 American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine. Permission is granted to reprint for noncommercial, educational purposes with acknowledgment. -Revised 1/13 131 PREPARTICIPATION PHYSICAL EVALUATION 2017-2018 Page 4 of 6 CLEARANCE FORM Note: Authorization forms (pages 5 and 6) must be signed by both the parent/guardian and the student.
Name Sex □ M □ F Age Date of birth
□ Cleared for all sports without restriction □ Cleared for all sports without restriction with recommendations for further evaluation or treatment for
□ Not Cleared □ Pending further evaluation □ For any sports □ For certain sports Reason Recommendations
I have examined the above-named student and completed the pre-participation physical evaluation. The student does not present apparent clinical contraindications to practice and participate in the sport(s) as outlined above. A copy of the physical exam is on record in my office and can be made available to the school at the request of the parents. In the event that the examination is conducted end masse at the school, the school administrator shall retain a copy of the PPE. If conditions arise after the student has been cleared for participation, the physician may rescind the clearance until the problem is resolved and the potential consequences are completely explained to the athlete (and parents/guardians).
Name of physician or medical examiner (print/type) Date of Exam Address Phone
Signature of physician/medical examiner , MD, DO, D.C., P.A. or A.N.P.
EMERGENCY INFORMATION Personal Physician Phone
In case of Emergency, contact Phone
Allergies
Other Information
©2010 American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine. Permission is granted to reprint for noncommercial, educational purposes with acknowledgment. -Revised 1/13 132 PREPARTICIPATION PHYSICAL EVALUATION 2017-2018 Page 5 of 6 THE STUDENT SHALL NOT BE CLEARED TO PARTICIPATE IN INTERSCHOLASTIC ATHLETICS UNTIL THIS FORM HAS BEEN SIGNED AND RETURNED TO THE SCHOOL
OHSAA AUTHORIZATION FORM 2017-2018 I hereby authorize the release and disclosure of the personal health information of ("Student"), as described below, to ("School"). The information described below may be released to the School principal or assistant principal, athletic director, coach, athletic trainer, physical education teacher, school nurse or other member of the School's administrative staff as necessary to evaluate the Student's eligibility to participate in school sponsored activities, including but not limited to interscholastic sports programs, physical education classes or other classroom activities. Personal health information of the Student which may be released and disclosed includes records of physical examinations performed to determine the Student's eligibility to participate in school sponsored activities, including but not limited to the Pre-participation Evaluation form or other similar document required by the School prior to determining eligibility of the Student to participate in classroom or other School sponsored activities; records of the evaluation, diagnosis and treatment of injuries which the Student incurred while engaging in school sponsored activities, including but not limited to practice sessions, training and competition; and other records as necessary to determine the Student's physical fitness to participate in school sponsored activities. The personal health information described above may be released or disclosed to the School by the Student's personal physician or physicians; a physician or other health care professional retained by the School to perform physical examinations to determine the Student's eligibility to participate in certain school sponsored activities or to provide treatment to students injured while participating in such activities, whether or not such physicians or other health care professionals are paid for their services or volunteer their time to the School; or any other EMT, hospital, physician or other health care professional who evaluates, diagnoses or treats an injury or other condition incurred by the student while participating in school sponsored activities. I understand that the School has requested this authorization to release or disclose the personal health information described above to make certain decisions about the Student's health and ability to participate in certain school sponsored and classroom activities, and that the School is a not a health care provider or health plan covered by federal HIPAA privacy regulations, and the information described below may be redisclosed and may not continue to be protected by the federal HIPAA privacy regulations. I also understand that the School is covered under the federal regulations that govern the privacy of educational records, and that the personal health information disclosed under this authorization may be protected by those regulations. I also understand that health care providers and health plans may not condition the provision of treatment or payment on the signing of this authorization; however, the Student's participation in certain school sponsored activities may be conditioned on the signing of this authorization. I understand that I may revoke this authorization in writing at any time, except to the extent that action has been taken by a health care provider in reliance on this authorization, by sending a written revocation to the school principal (or designee) whose name and address appears below.
Name of Principal:
School Address:
This authorization will expire when the student is no longer enrolled as a student at the school.
NOTE: IF THE STUDENT IS UNDER 18 YEARS OF AGE, THIS AUTHORIZATION MUST BE SIGNED BY A PARENT OR LEGAL GUARDIAN TO BE VALID. IF THE STUDENT IS 18 YEARS OF AGE OR OVER, THE STUDENT MUST SIGN THIS AUTHORIZATION PERSONALLY.
Student’s Signature Birth date of Student, including year
Name of Student's personal representative, if applicable
I am the Student's (check one): Parent Legal Guardian (documentation must be provided)
Signature of Student's personal representative, if applicable Date
A copy of this signed form has been provided to the student or his/her personal representative
©2010 American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine. Permission is granted to reprint for noncommercial, educational purposes with acknowledgment. -Revised 1/13
133 PREPARTICIPATION PHYSICAL EVALUATION 2017-2018 Page 6 of 6 2017-2018 Ohio High School Athletic Association Eligibility and Authorization
This document is to be signed by the participant from an OHSAA member school and by the participant’s parent.
I have read, understand and acknowledge receipt of the OHSAA Student Athlete Eligibility Guide which contains a summary of the eligibility rules of the Ohio High School Athletic Association. I understand that a copy of the OHSAA Handbook is on file with the principal and athletic administrator and that I may review it, in its entirety, if I so choose. All OHSAA bylaws and regulations from the Handbook are also posted on the OHSAA website at ohsaa.org. I understand that an OHSAA member school must adhere to all rules and regulations that pertain to the interscholastic athletics programs that the school sponsors, but that local rules may be more stringent than OHSAA rules. I understand that participation in interscholastic athletics is a privilege not a right. Student Code of Responsibility As a student athlete, I understand and accept the following responsibilities: I will respect the rights and beliefs of others and will treat others with courtesy and consideration. I will be fully responsible for my own actions and the consequences of my actions. I will respect the property of others. I will respect and obey the rules of my school and laws of my community, state and country. I will show respect to those who are responsible for enforcing the rules of my school and the laws of my community, state and country. I understand that a student whose character or conduct violates the school’s Athletic Code or School Code of Responsibility is not in good standing and is ineligible for a period as determined by the principal. Informed Consent – By its nature, participation in interscholastic athletics includes risk of injury and transmission of infectious disease such as HIV and Hepatitis B. Although serious injuries are not common and the risk of HIV transmission is almost nonexistent in supervised school athletic programs, it is impossible to eliminate all risk. Participants have a responsibility to help reduce that risk. Participants must obey all safety rules, report all physical and hygiene problems to their coaches, follow a proper conditioning program, and inspect their own equipment daily. PARENTS, GUARDIANS OR STUDENTS WHO MAY NOT WISH TO ACCEPT RISK DESCRIBED IN THIS WARNING SHOULD NOT SIGN THIS FORM. STUDENTS MAY NOT PARTICIPATE IN AN OHSAA-SPONSORED SPORT WITHOUT THE STUDENT’S AND PARENT’S/GUARDIAN’S SIGNATURE. I understand that in the case of injury or illness requiring treatment by medical personnel and transportation to a health care facility, that a reasonable attempt will be made to contact the parent or guardian in the case of the student-athlete being a minor, but that, if necessary, the student-athlete will be treated and transported via ambulance to the nearest hospital. I consent to medical treatment for the student following an injury or illness suffered during practice and/or a contest. To enable the OHSAA to determine whether the herein named student is eligible to participate in interscholastic athletics in an OHSAA member school I consent to the release to the OHSAA any and all portions of school record files, beginning with seventh grade, of the herein named student, specifically including, without limiting the generality of the foregoing, birth and age records, name and residence address of parent(s)or guardian(s), residence address of the student, academic work completed, grades received and attendance data. I consent to the OHSAA’s use of the herein named student’s name, likeness, and athletic-related information in reports of contests, promotional literature of the Association and other materials and releases related to interscholastic athletics. I understand that if I drop a class, take course work through College Credit Plus, Credit Flexibility or other educational options, this action could affect compliance with OHSAA academic standards and my eligibility. I accept full responsibility for compliance with Bylaw 4-4-1, Scholarship, and the passing five credit standard expressed therein. I understand all concussions are potentially serious and may result in complications including prolonged brain damage and death if not recognized and managed properly. Further I understand that if my student is removed from a practice or competition due to a suspected concussion, he or she will be unable to return to participation that day. After that day written authorization from a physician (M.D. or D.O.) or an athletic trainer working under the supervision of a physician will be required in order for the student to return to participation. I have read and signed the Ohio Department of Health’s Concussion Information Sheet and have retained a copy for myself. By signing this we acknowledge that we have read the above information and that we consent to the herein named student’s participation. *Must Be Signed Before Physical Examination
Student’s Signature Birth date Grade in School Date
Parent’s or Guardian’s Signature Date
©2010 American Academy of Family Physicians, American Academy of Pediatrics, American College of Sports Medicine, American Orthopaedic Society for Sports Medicine, and American Osteopathic Academy of Sports Medicine. Permission is granted to reprint for noncommercial, educational purposes with acknowledgment.134 -Revised 1/13 Ohio Department of Health Concussion Information Sheet For Interscholastic Athletics
Dear Parent/Guardian and Athletes,
This information sheet is provided to assist you and your child in recognizing the signs and symptoms of a concussion. Every athlete is different and responds to a brain injury differently, so seek medical attention if you suspect your child has a concussion. Once a concussion occurs, it is very important your athlete return to normal activities slowly, so he/she does not do more damage to his/her brain. What is a Concussion? A concussion is an injury to the brain that may be caused by a blow, bump, or jolt to the head. Concussions may also happen after a fall or hit that jars the brain. A blow elsewhere on the body can cause a concussion even if an athlete does not hit his/her head directly. Concussions can range from mild to severe, and athletes can get a concussion even if they are wearing a helmet. Signs and Symptoms of a Concussion Athletes do not have to be “knocked out” to have a concussion. In fact, less than 1 out of 10 concussions result in loss of consciousness. Concussion symptoms can develop right away or up to 48 hours after the injury. Ignoring any signs or symptoms of a concussion puts your child’s health at risk!
Signs Observed by Parents of Guardians ♦ Appears dazed or stunned ♦ Is confused about assignment or position ♦ Forgets plays ♦ Is unsure of game, score, or opponent ♦ Moves clumsily ♦ Answers questions slowly ♦ Loses consciousness (even briefly) ♦ Shows behavior or personality changes (irritability, sadness, nervousness, feeling more emotional) ♦ Can’t recall events before or after hit or fall
Symptoms Reported by Athlete ♦ Any headache or “pressure” in head (how badly it hurts does not matter) ♦ Nausea or vomiting ♦ Balance problems or dizziness ♦ Double or blurry vision ♦ Sensitivity to light and/or noise ♦ Feeling sluggish, hazy, foggy or groggy ♦ Concentration or memory problems ♦ Confusion ♦ Does not “feel right” ♦ Trouble falling asleep ♦ Sleeping more or less than usual
Be Honest Encourage your athlete to be honest with you, his/her coach and your health care provider about his/her symptoms. Many young athletes get caught up in the moment and/or feel pressured to return to sports before they are ready. It is better to miss one game than the entire season…or risk permanent damage!
Seek Medical Attention Right Away Seeking medical attention is an important first step if you suspect or are told your child has a concussion. A qualified health care professional will be able to determine how serious the concussion is and when it is safe for your child to return to sports and other daily activities.
* No athlete should return to activity on the same * Athletes should NEVER return to * Parents and coaches should never pressure
135 The Dangers of Returning Too Soon Returning to play too early may cause Second Impact Syndrome (SIS) or Post-Concussion Syndrome (PCS). SIS occurs when a second blow to the head happens before an athlete has completely recovered from a concussion. This second impact causes the brain to swell, possibly resulting in brain damage, paralysis, and even death. PCS can occur after a second impact. PCS can result in permanent, long- term concussion symptoms. The risk of SIS and PCS is the reason why no athlete should be allowed to participate in any physical activity before they are cleared by a qualified healthcare professional.
Recovery A concussion can affect school, work, and sports. Along with coaches and teachers, the school nurse, athletic trainer, employer, and other school administrators should be aware of the athlete’s injury and their roles in helping the child recover. During the recovery time after a concussion, physical and mental rest are required. A concussion upsets the way the brain normally works and causes it to work longer and harder to complete even simple tasks. Activities that require concentration and focus may make symptoms worse and cause the brain to heal slower. Studies show that children’s brains take several weeks to heal following a concussion. Returning to Daily Activities 1. Be sure your child gets plenty of rest and enough sleep at night – no late nights. Keep the same bedtime weekdays and weekends. 2. Encourage daytime naps or rest breaks when your child feels tired or worn-out. 3. Limit your child’s activities that require a lot of thinking or concentration (including social activities, homework, video games, texting, computer, driving, job-related activities, movies, parties). These activities can slow the brain’s recovery. 4. Limit your child’s physical activity, especially those activities where another injury or blow to the head may occur. 5. Have your qualified health care professional check your child’s symptoms at different times to help guide recovery.
Returning to Learn (School) 1. Your athlete may need to initially return to school on a limited basis, for example for only half-days, at first. This should be done under the supervision of a qualified health care professional. 2. Inform teacher(s), school counselor or administrator(s) about the injury and symptoms. School personnel should be instructed to watch for: a. Increased problems paying attention. b. Increased problems remembering or learning new information c. Longer time needed to complete tasks or assignments d. Greater irritability and decreased ability to cope with stress. e. Symptoms worsen (headache, tiredness) when doing schoolwork 3. Be sure your child takes multiple breaks during study time and watch for worsening of symptoms. 4. If your child is still having concussion symptoms, he/she may need extra help with school-related activities. As the symptoms decrease during recovery, the extra help or supports can be removed gradually. 5. For more information, please refer to Return to Learn on the ODH website.
Resources
ODH Violence and Injury Prevention Program
http://www.healthy.ohio.gov/vipp/child/returntoplay/
Centers for Disease Control and Prevention
http://www.cdc.gov/headsup/basics/index.html
National Federation of State High School
http://www.healthy.ohio.gov/vipp/child/returntoplay/concussion
Rev. 09.16
136 Returning to Play
1. Returning to play is specific for each person, depending on the sport. Starting 4/26/13, Ohio law requires written permission from a healthcare provider before an athlete can return to play. Follow instructions and guidance provided by a health care professional. It is important that you, your child and your child’s coach follow these instructions carefully. 2. Your child should NEVER return to play if he/she still has ANY symptoms. (Be sure that your child does not have any symptoms at rest and while doing any physical activity and/or activities that require a lot of thinking or concentration). 3. Ohio law prohibits your child from returning to a game or practice on the same day he/she was removed. 4. Be sure that the athletic trainer, coach and physical education teacher are aware of your child’s injury and symptoms. 5. Your athlete should complete a step-by-step exercise-based progression, under the direction of a qualified healthcare professional. 6. A sample activity progression is listed below. Generally, each step should take no less than 24 hours so that your child’s full recovery would take about one week once they have no symptoms at rest and with moderate exercise. *
Sample Activity Progression*
Step 1: Low levels of non-contact physical activity, provided NO SYMPTOMS return during or after activity. (Examples: walking, light jogging, and easy stationary biking for 20-30 minutes.) Step 2: Moderate, non-contact physical activity, provided NO SYMPTOMS return during or after activity. (Examples: moderate jobbing brief sprint running, moderate stationary biking, light calisthenics, and sport-specific drills without contact or collisions for 30-45 minutes. Step 3: Heavy, non-contact physical activity, provided NO SYMPTOMS return during or after activity. (Examples: extensive sprint running, high intensity stationary biking, resistance exercise with machines and free weights, more intense non-contact sports specific drills, agility training and jumping drills for 45-60 minutes) Step 4: Full contact in controlled practice or scrimmage. Step 5: Full contact in game play.
*If any symptoms occur, the athlete should drop back to the previous step and try to progress again after a 24-hour rest period.
http://www.healthy.ohio.gov/vipp/child/returntoplay/concussion Rev. 09.16
137 Ohio Department of Health Concussion Information Sheet For Interscholastic Athletics
I have read the Ohio Department of Health’s Concussion Information Sheet and understand that I have a responsibility to report my/my child’s symptoms to coaches, administrators and healthcare provider.
I also understand that I/my child must have no symptoms before return to play can occur.
Athlete Date
Athlete (Please print name)
Parent/Guardian Date
Rev. 9.16
138 Sudden Cardiac Arrest and Lindsay’s Law Parent/Athlete Signature Form
What is Lindsay’s Law? Lindsay’s Law is about Sudden Cardiac Arrest (SCA) in youth athletes. It covers all athletes 19yearsor younger who practice for or compete in athletic activities. Activities may be organized by a school or youth sports organization. Which youth athletic activities are included in Lindsay’s law? • Athletics at all schools in Ohio (public and non-public) • Any athletic contest or competition sponsored by or associated with a school • All interscholastic athletics, including all practices, interschool practices and scrimmages • All youth sports organizations • All cheerleading and club sports, including noncompetitive cheerleading
What is SCA? SCA is when the heart stops beating suddenly and unexpectedly. This cuts off blood flow to the brain and other vital organs. People with SCA will die if not treated immediately. SCA can be caused by 1) a structural issue with the heart, OR 2) a heart electrical problem which controls the heartbeat, OR 3) a situation such as a person who is hit in the chest or gets a heart infection.
What is a warning sign for SCA? If a family member died suddenlybefore age 50, or a family member has cardiomyopathy, long QT syndrome, Marfan Syndrome or other rhythm problems of the heart.
What symptoms are a warning sign of SCA? A young athlete may have these things with exercise: • Chest pain/discomfort • Unexplained fainting/near fainting or dizziness • Unexplained tiredness, shortness of breath or difficulty breathing • Unusually fast or racing heart beats What happens if an athlete experiences syncope or fainting before, during or after a practice, scrimmage, or competitive play? The coach MUST remove the youth athlete from activity immediately. The youth athlete MUST be seen and cleared by a health care provider before returning to activity. This written clearance must be shared with a school or sports official. What happens If an athlete experiences any other warning signs of SCA? The youth athlete should be seen by a healthcare professional. Who can evaluate and clear youth athletes? A physician (MD or DO), a certified nurse practitioner, a clinical nurse specialist, certified nurse midwife. For school athletes, a physician’s assistant or licensed athletic trainer may also clear a student. That person may refer the youth to another health care provider for further evaluation. What is needed for the youth athlete to return to the activity? There must be clearance from the health care provider in writing. This must be given to the coach and school or sports official before return to activity.
All youth athletes and their parents/guardians must review information about Sudden Cardiac Arrest, then sign and return this form.
Parent/Guardian Signature Student Signature
Parent/Guardian Name (Print) Student Name(Print)
Date Date
Department 139 Department of Health of Education Ohio High School Athletic Association 4080 Roselea Place, Columbus, Ohio 43214
REPORTING THE USE OF AN INELIGIBLE STUDENT
Bylaw 10-2-1 requires that “All contests in which ineligible players have participated shall be forfeited.” The last sentence of the bylaw, which is placed at the end of the EXCEPTION reads,” All forfeitures shall be reported immediately in writing to the OHSAA and all opponents.”
This document will address how to report the use of an ineligible player or players and whether or not forfeiture is required. Technically, forfeiture can only occur when the school that has violated a rule is victorious. However, in all contests where ineligible students have participated, the OHSAA shall be informed in writing as soon as possible.
It is also important to note that in cases of significant lack of institutional control or primary enforcement, the Executive Director’s Office does retain the right to impose additional penalties on the school.
The following information, which shall be on school letterhead and signed by a senior level administrator, is required in each report:
1. Name of the school reporting 2. Sport and level of participation (e.g., varsity, JV, freshmen, 7th grade) 3. Bylaw or sports regulation which was violated 4. Date of the contest or contests 5. Whether or not each contest was won by the offending school 6. In the event that the ineligible students participated in an individual sport, provide the events in which the student(s) participated so that competing schools can be informed for their records. Note: the competition is forfeited, but eligible students retain their places, awards, points, etc. These items are required to be included in the letter to the OHSAA if the offending school was victorious: 1. Notification of the principal or AD of each school that was defeated while the ineligible students participated in the contest(s). 2. Notification in #1 above can be accomplished by placing the name of the administrator of the opponent’s school on the copy line of the letter and in the email that is directed to that school.
The OHSAA prefers that this report be transmitted via an email attachment to either Senior Director for Compliance, Dr. Deborah Moore at [email protected] or Director of Compliance, Ms. Roxanne Price at [email protected]. Please do not use Google docs. A letter acknowledging receipt of this information will be sent back to the reporting school by a staff member at the OHSAA. Please note that the infraction will become public when presented to the Board of Directors as an information item at the next scheduled meeting of the Board of Directors. The Board minutes are transmitted to all member schools and to the media after each meeting.
140 Ohio High School Athletic Association -4080 Roselea Place Columbus, Ohio 43214 Telephone: 614-267-2502; Facsimile – 614-267-1677 www.ohsaa.org OHSAA CONCUSSION REPORT
State Law, NFHS Rules and OHSAA policy require a student who exhibits signs, symptoms or behaviors associated with concussion to be removed from a contest and not permitted to reenter competition that same day. This form shall serve to document that a student has been removed from a contest in accordance with State Law, NFHS and OHSAA rules due to exhibiting signs, symptoms and/or behaviors consistent with a concussion. The contest official must complete this form and forward it to the OHSAA within 48 hours after the conclusion of the contest. It is recommended that the official keep a copy of this report. In addition, if required by NFHS rule, an appropriate entry shall be made in the scorebook or other document as prescribed.
Student’s Name Date
School Name
Sport
Level of Contest (Circle One) 7th 8th 9th JV Varsity
Official’s Name _OHSAA Permit # _
Comments: _
_
_
Please forward to Andrea Heiberger ([email protected] ) at the OHSAA within 48 hours.
141 Ohio High School Athletic Association 4080 Roselea Place, Columbus, Ohio 43214 PH: 614-267-2502; FAX: 614-267-1677 www.ohsaa.org
MEDICAL AUTHORIZATION TO RETURN TO PLAY WHEN A STUDENT HAS BEEN REMOVED DUE TO A SUSPECTED CONCUSSION
Ohio State Law as well as NFHS rules and OHSAA policy require a student who exhibits signs, symptoms or behaviors associated with concussion to be removed from a practice or contest and not permitted to reenter practice or competition on the same day as the removal. Thereafter, written medical authorization from a physician (M.D. or D.O.) or another licensed medical provider, who works in consultation with, collaboration with or under the supervision of an M.D. or D.O. or who is working pursuant to the referral by an M.D. or D.O., AND is authorized by the Board or Education or other governing board, is required to grant clearance for the student to return to participation. This form shall serve as the authorization that the physician or licensed medical professional has examined the student, and has cleared the student to return to participation. The physician or licensed medical professional must complete this form and submit to a school administrator prior to the student’s resumption of participation in practice and/or a contest. To reiterate, this student is not permitted to reenter practice or competition on the same day as the removal.
I, , M.D., D.O. or (other licensed medical provider) have examined the following student, from High School / 7-8th grade school, who was removed from a contest (sport) at the level (V, JV, 9th, 7-8th) due to exhibition of signs/ symptoms/ behaviors consistent with a concussion. I have examined this student, provided an appropriate return to play regimen, if necessary, and determined that the student is cleared to resume participation in practice and competition on this date .
Signature of Medical Professional Date
PRESENT THIS FORM TO THE SCHOOL ADMINISTRATOR Note: The school must retain this form indefinitely as a part of the student’s permanent record
142 FIELD TRIP REQUEST Form 2340 – F1 Do not complete gray boxes (Transportation Only)
GENERAL INFORMATION DATES/TIMES PASSENGERS: Miles/Purpose
1. Field Trip # 6. Departure Date 12. # of Adults & Time
2. Present Date 13. # of Students 7. Return Date
3. School Name 14. # of Handicapped 8. Departure Time Students from Destination
15. Estimated Time 4. Contact Name & Phone Number 9. Arrival Time at Destination 16. Estimated Miles 5. Destination 10. Leave Time from Destination 17. Group Taking Trip
11. Return Time at School
18. Board-Paid/Athletics must be listed on approved BPD. See list included in instructions.
Principal’s Fund/Activity Fund (fund # and description required)
Special Cost Fund Function Object Subject Oper. Unit Inst. Level Job Assign. Center
Boosters/PTA (must include address on right) Send bill to: Non-Public (must include address on right) Group name Non-District (must include address on right) Address City/State/ZIP Phone # 19. Customer Special Instructions (Optional)
20. Destination Special Instructions (Transportation only)
21. Relationship to Curriculum
22. Trip Category Athletic Education
Signatures Administrator Pupil Personnel Supervisor
White and Yellow: Pupil Personnel Pink: School Copy Revised: 2/2006
143 TRIP REQUEST FORM FOR OUT-OF-STATE AND/OR OVERNIGHT TRIPS Form 2340 – F2
School
Name of teacher/advisor/coach making request
Name of group
Destination(s)
Dates leaving and returning
Number of days of class missed
Number of students going on trip
Number of adult chaperones going on trip (include the teacher/advisor/coach)
Names of SWCS’ personnel going on the trip
Names of Non-SWCS’ personnel going on the trip
Mode(s) of transportation: school bus charter bus 9-passenger vans private automobiles airplane other
Accommodations (be specific)
Who is paying expenses of trip? (Student/parent, fundraising activities, boosters, etc.)
What is the purpose of the trip?
If professional leave is needed, has the Site Steering Committee approved that request?
This form must be approved and signed by the building principal. BOARD OF EDUCATION Approved Principal’s Signature Date Denied
Date 144 PARENT CONSENT FORM OUT-OF-STATE AND OUT-OF-COUNTRY EDUCATIONAL AND ATHLETIC TRIPS Form 2340 – F3
I give permission for Student Name to participate in an: ( ) out-of-state ( ) educational trip ( ) out-of-the-country ( ) athletic trip to Destination on the following dates:
• I understand that the Superintendent or his/her designee has the authority to cancel any educational or athletic field trip at any time to preserve the health and safety of individuals who participate in school- sponsored field trips.
• I understand that if the United States Department of Homeland Security issues a “red” (severe) security alert or if the United States Department of State, Office of Consular Affairs, issues a travel warning to the aforementioned destination, the trip will be cancelled to maintain the health and safety status of students. I acknowledge that the South-Western City School District encourages me to become familiar with the United States Office of Homeland Security’s security alert system and the United States Department of State’s travel warning system in order to make an informed decision as to whether I wish my child(ren) to participate in any out-of-state or out-of-the-country trip.
• I understand that cancellation pursuant to the Board’s policy could result in loss of deposits or costs of the trip, and the South-Western City School District will be held harmless for any loss of these deposits or trip costs. A copy of the Board’s policy (Policy 2340.01) can be obtained from the Pupil Personnel Office, South-Western City Schools District Service Center, 3805 Marlane Drive, Grove City, Ohio 43123.
Parent/Guardian Name (print) Student Name (print)
Parent/Guardian Signature Student Signature
Date School
12/05 02/06
145 This page left blank intentionally.
146 Home Schooled or Chartered Non-Public Student Participation in Extra-Curricular Activities
Student Name: Student Grade Level:
Student Address:
South-Western City School District school of residence:
How long have you lived at your current address?
Activity requesting participation:
Select one: My student is Home Schooled Chartered Non-Public
For Chartered Non-Public Students Only:
Name of School:
School Address:
School Telephone Number:
Guidance Counselor or Administrator Name:
Does your current school offer the activity requested? Yes _No If yes, your student is ineligible to participate in SWCS.
Where has this student been educated during the previous two (2) school years?
Has this student participated in interscholastic athletics during the past two (2) school years? If yes, what sport(s) and where?
Most recent academic term grades:
Name of Course Grade Issued Notes Pass/Fail
Term GPA:
Page 1 of 2 147 Home Schooled or Chartered Non-Public Student Participation in Extra-Curricular Activities
STATE OF OHIO ) ) SS: COUNTY OF FRANKLIN )
I certify that all information provided on this form has been reported accurately and truthfully. I have also received a copy of the SWCS Athletic Code of Conduct and agree to abide by its contents:
Parent/Legal Guardian’s Signature
Sworn to and subscribed in my presence this day of 20 .
Notary Public (must not be a SWCS employee)
FOR OFFICE USE ONLY:
Proof of residency provided? A current lease (signed by landlord and tenant) or signed and recorded deed or two different utility bills (in the parent or guardian’s name and dated within the last 30 days) or signed home purchase settlement statement to prove residence.
Date of last physical exam:
Physical examination has been provided to school? Yes No
Pay-to-participate fee collected? Yes No
Athletic Alcohol/Drug/Tobacco/Citizenship Policy provided to parent? Yes No
Application accepted by Date
Page 2 of 2 148 Translated Forms Spanish & Somali
149 This page left blank intentionally.
150 Beyond The Classroom Scholarship Fechas de Vencimiento (Marcha de Banda) (Exito Mas Alla del Salon) (SBC) (Otoño) _ Aplicación para la Beca (Invierno) Año Escolar 20 -20 (Primavera) _
ATENCIÓN - PADRES Y ESTUDIANTES
Aplicaciones SBC completas deberán de ser entregadas al director atlético de su escuela antes de las 3:30 pm o recibidas en la dirección debajo a/o antes de las 4:30 pm. de la fecha de vencimiento.
Aplicaciones SBC recibidas DESPUÉS de la fecha/horario de vencimiento NO serán consideradas para una beca.
Aplicaciones SBC pueden ser entregadas o enviadas por correo a: SWCSD, Attn: SBC, 3805 Marlane Drive, Grove City, Ohio 43123. Todas las aplicaciones enviadas por correo o entregadas a SWCSD también deben de ser recibidas antes de la fecha/horario de vencimiento; no solo selladas con la fecha. No deje ninguna información en blanco
Nombre del Estudiante
Escuela Deporte (Banda) _
Nombre (s) de Padre (s)
Direccion
Ciudad, Estado, Codigo Postal
Teléfono: Celular:
¿Tu papa/tutor está empleado? (Circúle uno) Tiempo Completo / Medio Tiempo / No Está Empleado Nombre del empleador (patrón):
¿Tu mama/tutor está empleado? (Circúle uno) Tiempo Completo / Medio Tiempo / No Está Empleado Nombre del empleador (patrón):
Nombra todas las actividades de SWCSD (secundaria y preparatoria) en las que has participado en los últimos 12 meses.
¿Cómo tu participación en los deportes o marcha de banda te ayuda crecer como estudiante? (Adjunta otro papel si es necesario)
SBC Form 17-18.Spanish
151 Por favor díganos por qué tu sientes que te mereces una beca de Beyond the Classroom Scholarship. (Adjunta otro papel si es necesario)
Criteria de la Beca (Scholarship)
Tu calificas para (circule uno): Almuerzo Gratis Almuerzo Reducido No Tienes Asistencia
Tamaño de la familia/hogar (incluye a los padres y tutores):
Durante el año escolar anterior, cuántos estudiantes de tu familia participaron en las actividades extra curriculares de SWCSD de escuela secundaria y/o preparatoria?
Por favor explica cualquier situación especial o información adicional que la Beca SBC deba de considerar al repasar tu aplicación para la beca, incluye situaciones tal como enfermedad familiar, gastos médicos extraordinarios, pérdida de trabajo, discapacidad, etc.
IMPORTANTE Antes de someter la aplicación, por favor repase con mucho cuidado para verificar que todas las preguntas y informacion estén completas. No olviden de firmar debajo. Las Becas (Scholarships) SBC se otorgan base la información que usted proporcione en esta aplicación. Si alguna informacion está en blanco, la aplicacion NO sera considerada para una beca (scholarship). Los resultados son determinados por SBC después los envían a las escuelas aproximadamente una semana después de la fecha de vencimiento de la solicitud. Por favor acepten la información que es proporcionada arriba para que sea considerada por una beca (scholarship) SBC
Firma del Estudiante: Fecha:
Firma de Padres/Tutor: Fecha:
SBC es una organización externa dedicada a asistir a los estudiantes de SWCSD con becas (scholarships) para cubrir una porción de la cuota de pagar-para-participar. SBC al año hace recaudaciones de fondos para obtener dinero para estas becas (scholarships). Si usted quiere ser voluntario en alguno de los próximos eventos para recaudar fondos de SBC, por favor contacte a SBC o notifique al Director Atlético de su escuela.
Attention director atlético: Todas las aplicaciones SBC entregadas a usted deben de ser entregadas a DSC antes de las 4:30 pm. en la fecha de vencimiento. Las aplicaciones deben de ser colocadas dentro de un sobre marcado “SBC” y entregado a la recepcionista de DSC. Un miembro de SBC lo levantara para calificar las aplicaciones.
SBC Form 17-18.Spanish
152 Fechas de Vencimiento 20 -20 Distrito Escolar South-Western Solo Banda: _ Normas de Pagar-para-Participar Otoño: Invierno: Para Padres y Estudiantes Primavera:
La Junta de Educación aprobó las siguientes cuotas para la participación en los programas atléticos, banda de marcha, y clubs que son mencionados debajo.
La Junta Aprobó las Cuotas de Pagar-Para-Participar de forma individual:
● $75.00 (por deporte) Atletas de Escuela Secundaria y Porristas ● $100.00 Banda de Marcha de Escuela Superior ● $150.00 (por deporte) Atletas de Escuela Superior y Porristas ● $10.00 (por club) In the Know, Consilio Estudiantil, Key Club, y Mock Trial, Equipo de Danza/Baile ● $500.00 (al año escolar) Quota Familiar
❖ Cuotas de Club y Banda de Marcha se deben de pagar antes de participar y ir al campamento de banda. ❖ Cuotas atléticas deben pagarse en la fecha establecida, que es antes de la primer competencia. ❖ Todas la cuotas deben de pagarse en la oficina escolar con el encargado de la actividad o la persona a cargo de los pagos estudiantiles. NO pagues tu cuota de participación con el entrenador o director. ❖ Pagos para los atletas, banda de marcha, o actividades de club deben de pagarse en la escuela que corresponde. Se le presentará un recibo al estudiante en el momento de dar su pago. ❖ Cuotas de Pagar-Para-Participar no son reembolsables. Esto incluye si el estudiante deja el equipo, es lesionado, es eliminado del equipo, sale del área de asistencia escolar, o es inelegible en cualquier momento. ❖ Los reembolsos sólo son si no hay suficientes participantes para formar un equipo, banda, o club. ❖ Familias con múltiples estudiantes atletas, banda, o en club, que sobre pasan la Cuota Familiar de $500 durante el año escolar deben de completar el Formulario de Cuota Anual y entregarla al director de la escuela del estudiante. ❖ Estudiantes que participan en los deportes del Otoño y del Invierno solo pagan la cuota de Pagar-Para- Participar un vez al año escolar (no cada temporada). ❖ Las Becas SBC son limitadas y otorgadas basadas en la necesidad. La aplicación de las Becas SBC están disponibles en la oficina del director atleta o en nuestra página web en www.swcsd.us. La fecha para entregar los formularios de Becas SBC están en la parte de arriba del mismo formulario, no es la fecha de este formulario.
Mi firma indica que he leído y entiendo las normas de Pagar-para-Participar del Distrito Escolar de South- Western. También estoy al tanto que la cuota de Pagar-para-Participar no es reembolsable.
Nombre del Estudiante (letra de molde) Escuela y Grado
Nombre de Padres (Letra de Molde) Firma de Padres
Fecha Deporte/Año
P2P Guidelines 17-18.Spanish
153 Distrito Escolar de South-Western Pagar-Para-Participar Cuota Familiar Formulario de Cuota Anual de $500
Padres que tiene múltiples estudiantes atletas, en banda, y en clubs son elegibles para la Cuota Anual de $500 cada año escolar. Si su familia ha alcanzado la Cuota Anual de $500, por favor complete la siguiente información y proporcione verificación del cheque o recibos para cada deporte, banda, y club en cual su hijo(s) participaron este año escolar. Entregue esta información al director de la escuela de su hijo. Si usted tiene más de un hijo en la lista, esta información solo debe de entregarse a uno de los directores de las escuelas.
NOMBRE DEL ESTUDIANTE DEPORTE/BANDA/CLUB *ESCUELA Y CANTIDAD PAGADA GRADO
1
2
3
4
5
6
7
8
9
10
Solo Para el Uso de Oficina: Envíen por Fax a todas la escuelas nombradas. Cada escuela debe de ingresar la cuota anual en Infinite Campus para sus estudiantes.
154 FORMA DE ATLETISMO/ALCOHOL/DROGAS/TABACO/ CUIDADANIA FORMA - 2431.02 F1
Queridos Padres y Estudiantes:
Nos complace que su estudiante haya tomado la decisión de participar en atletismo en las Escuelas de South- Western City. La participación en atletismo brinda a los estudiantes la oportunidad de adquirir habilidades de liderazgo, ganar confianza en sí mismos y autodisciplina, organizarse, establecer objetivos y utilizar habilidades de toma de decisiones.
La participación en el atletismo es un privilegio, no un derecho. Con ese privilegio viene la responsabilidad de que los estudiantes atletas representen a sus respectivas escuelas y al Distrito Escolar con orgullo, buen espíritu deportivo y buena ciudadanía.
Para mantener los estándares más altos para todos los atletas en el Distrito Escolar South-Western City, le pedimos que revise esta política con su estudiante. Comprenda que el uso o la participación de un atleta con el alcohol, las drogas, el tabaco y la violación de las normas de ciudadanía darán lugar a las sanciones establecidas en este documento.
Para determinar que usted comprende y cumplirá con esta política, requerimos que los estudiantes atletas y sus padres revisen la política y firmen la forma de reconocimiento adjunto antes de la práctica y competencia cada año escolar. Una vez más, gracias por su participación en el Programa de Atletismo de South-Western City Schools. Esperamos una temporada emocionante y gratificante para todos nuestros estudiantes atletas.
Sinceramente,
Director Director de Atletismo
Fecha Fecha
Rev. 17-18
155 FORMULARIO DE EXENCIÓN DE ELEGIBILIDAD ATLÉTICA
NOMBRE DEL ESTUDIANTE GRADO
DIRECCION FECHA DE REGISTRO
ESCUELA SECUNDARIA QUE ASISTE # ID ESTUDIANTE
TELEFONO FECHA
NOMBRE DEL PADRE/ENCARGADO
Para ser elegible para participar en un Deporte interescolar de escuela secundaria, los siguientes promedios del período de calificación deben obtenerse al final del período de calificación anterior:
9no - 1.60 MPA 10mo - 1.80 MPA 11mo - 2.00 MPA 12mo - 2.00 MPA
A los estudiantes atletas que caigan por debajo del promedio mínimo de MPA se les permitirán dos períodos de gracia en sus cuatro años (ocho semestres) de elegibilidad atlética: uno para los estudiantes de noveno / decimo y otro para los años 11mo / 12mo.
Esta política y el período de gracia son para las cuatro escuelas secundarias si un estudiante atleta se traslada o se muda dentro del distrito SWCS.
He leído la política de período de gracia de elegibilidad atlética anterior y entiendo su intención y propósito.
Además, entiendo que al elegir usar este período de gracia para el _ semestre, cuarto, año, que me queda un período de gracia.
Estudiante/Atleta Fecha
Entrenador Fecha
Director Atlético Fecha
Principal Fecha
Padre Fecha
Rev. 17-18 156 PÓLIZA ATLÉTICA DE ALCOHOL/DROGAS/TABACO Y CIUDADANÍA (2431.02) Adoptada 6/11/01
La participación en el atletismo con el Distrito Escolar de South-Western es un privilegio y no un derecho. Por lo tanto cualquier estudiante que utilize, posee, venda, o compre alcohol, o que utilize, posee, venda, o compre sustancias controladas, inclusive tabaco, y/o drogas, será excluido de la participación en el atletismo interescolástico por el director/subdirector después de consultar con el entrenador y el Director Atlético. Los estudiantes atletas también tienen que representar una manera que refleje la buena ciudadanía. Esta regla estará en efecto e impuesta por doce (12) meses del año.
Las infracciones de esta póliza seran vistas como motivo de la naturaleza, cubriendo dos (2) años en la experiencia de la secundaria, o cubriendo todos los cuatro (4) años de la experiencia atlética de la preparatoria. Las infracciones atléticas y/o las exclusiones de la secundaria no le afectara en la experiencia atlética de la preparatoria.
A los Padres/Tutores y estudiantes atletas se les require que firmen una forma de reconocimiento antes de la práctica y que el año escolar termine esto determina que ustedes comprenden y respetarán esta póliza.
DEFINICIONES Y PROCEDIMIENTOS – ALCOHOL Y DROGAS (2431.03) Adoptada 6/11/01 – Revisada 6/12/06
INFRACCIÓN DE DROGAS Y ALCOHOL
A) Definicion - La infracción se refiere si encuentran rompiendo la póliza de alcohol y drogas, dentro o fuera de la zona escolar, dentro de los doce (12) meses del año, por un miembro del personal que entrena, el administrador, el profesor, personal del distrito, o agente de la ley. Las infracciones de la escuela serán tratadas por el administrador de la escuela.
B) Procedimientos 1) Primer Infracción - Cuando un miembro del personal de la escuela y/o un agente de la ley encuentre a un atleta con una infracción, el/ella será excluído de la participación en el atletismo por un (1) año completo.
La exclusión de un (1) año completo será reducido al veinte por ciento (20%) de la temporada regular, incluyendo los torneos, solo si el atleta participa en un programa/examen de alcohol/drogas, y sigue las recomendaciones basadas en el examen. Si la exclusión no se completa en la temporada actual, o si el atleta está fuera de temporada, el porcentaje restante de la exclusión será calculado de nuevo y será aplicado al próximo deporte en el que el atleta quiera participar.
Si el atleta rechasa el examen y/o falla al completar el programa/examen de alcohol/drogas el/ella será excluido del atletismo por un (1) año completo.
El estudiante sera disciplinado por la primer infracción con el veinte por ciento (20%) de exclusion, debe practicar con el equipo, viajar con el equipo, y sentarse en el banco (pero sin vestirse), a menos que las recomendaciones de la evaluación y tratamiento justifiquen lo contrario.
A pesar del tiempo de la exclusión, el atleta perderá la posicion atlética por uno (1) año completo.
2) Segunda Infracción - Cuando un miembro del personal de la escuela y/o un agente de la ley encuentre a un atleta con una infracción por la segunda vez, el/ella será excluido de la participación en el atletismo por un (1) año completo.
La exclusión de un (1) año completo será reducido al cincuenta por ciento (50%) de la temporada regular, incluyendo los torneos, solo si el atleta participa en un programa/examen de alcohol/drogas, y sigue las recomendaciones basadas en el examen. Si la exclusión no se acompleta en la temporada actual, o si el atleta está fuera de temporada, el porcentaje restante de la exclusión será calculado de nuevo y será aplicado al próximo deporte en el que el atleta quiera participar.
Si el atleta rechasa el examen y/o falla al completar el programa/examen de alcohol/drogas el/ella será excluido del atletismo por un (1) año completo.
157 Rev. 17-18 El estudiante sera disciplinado por la segunda infracción con el cincuenta por ciento (50%) de exclusion, debe practicar con el equipo, viajar con el equipo, y sentarse en el banco (pero sin vestirse), a menos que las recomendaciones de la evaluación y tratamiento justifiquen lo contrario. A pesar del tiempo de la exclusión, el atleta perderá la posicion atlética por lo que resta de su carrera escolar.
3) Tercer Infracción - - Cuando un miembro del personal de la escuela y/o un agente de la ley encuentre a un atleta con una infracción por la tercera vez, el/ella será excluido permanentemente de la participación en el atletismo por lo que reste de su experiencia en la secundaria o preparatoria.
Sin embargo, después de que un (1) año completo pase, el atleta y los padres pueden peticionar al concilio atlético del edificio, que consiste del director/subdirector, Director Atlético, el entrenador, y el consejero, para ver si es posible el restablecimiento.
REFERENCIA – ALCOHOL Y DROGAS A) Definicion - Una referencia es información de cualquier fuente que dirige al departamento atlético a creer que el atleta no está en contra con la póliza atlética de alcohol y droga.
B) Procedimientos 1) Primer Referencia - Después de la intervención el atleta debe confesar que rompío el código, para que la intervención tenga éxito. Ya que la intervención sea exitosa, el atleta es excluido por los próximos siete (7) días de la participación y hasta que el examen ocurra. Si después de que la intervención fracase, el atleta no consigue el examen ni sigue las recomendaciones, será tratado como la primer infracción (hasta un (1) año completo de ser excluido).
Si el atleta niega que rompio la parte de alcohol y drogas de esta póliza, y la investigación no tiene la evidencia para apoyar la referencia, no habrá exclusión; de todos modos el Director Atlético notificará a los padres/Tutor acerca de la referencia.
Las referencias hechas por un agente de la ley o un personal de la escuela, seran tratadas como una infracción a la póliza Atlética de Alcohol y Drogas.
Referencias que pasen mas de treinta (30) días no seran consideradas.
2) Segunda Referencia – Si un estudiante es referido y los resultados de la segunda referencia son exítosos, el atleta sera excluído de la participación por los próximos siete (7) días y hasta que el examén ocurra. Rechasar el tratamiento y no seguir las recomendaciónes de los resultados de la segunda referencia seran tratados como la segunda infracción.
3) Tercer Referencia – Si un estudiante es referido y los resultados de la tercer referencia son exítosos, el atleta sera excluído de la participación por los próximos siete (7) días y hasta que el examén ocurra. Rechasar el tratamiento y no seguir con las recomendaciónes de los resultados de la tercer referencia seran tratados como la tercer infracción.
REFERENCIA VOLUNTARIA – ALCOHOL Y DROGAS A) Definicion – La Referencia Voluntaria es cuando el estudiante reconoce que el/ella tiene un problema de alcohol/drogas y lo ha reportado a un official de la escuela, quien hara una referencia a si mismo al Departamento Atlético.
B) Procedimientos 1) Con la primera referencia voluntaria, el atleta sera excluído de la participación por los próximos siete (7) días y hasta que el examén ocurra.
Rechasar el examén o no seguir con las recomendaciónes de la referencia voluntaria, sera tratado como la primer infracción (hasta un (1) año de exclusion completo).
Cualquier investigación o participación de un oficial de la ley y/o personal de la escuela en una infracción de la póliza de droga y el alcohol anulan la opción de la referencia voluntaria.
158 Rev. 17-18 2) Si el estudiante se refiere por la segunda vez el atleta sera excluído de la participación por los próximos siete (7) días y hasta que el examén ocurra. Rechasar el examén o no seguir con las recomendaciónes de la segunda referencia voluntaria, sera tratado como la segunda infracción.
Si un estudiante se refiere voluntariamente o hay una intervención exitosa basada en una referencia, y hay una infracción registrada, entonces la referencia voluntaria o exitosa es tratada como una primera infracción.
3) Si el estudiante se refiere a si mismo por la tercera vez el atleta sera excluído de la participación por los próximos siete (7) días y hasta que el examén ocurra. Rechasar el examén o no seguir con las recomendaciónes de la tercer referencia voluntaria, sera tratado como la tercera infracción
TRATAR, DISTRIBUIR, Y VENDER ALCOHOL O DROGAS Tratar, distribuir, o vender alcohol o drogas seran considerada con la tercer infracción.
TABACO A) Definicion – Usar, vender, o poseer productos de tabaco esto incluye encendedores, cerillos, o otro material que produsca una llama/lumber.
B) Procedimientos 1) Primer Infracción – Si un miembro del personal o agente de la ley encuentra a un estudiante con una infracción, el/ella sera excluído en la participación por un (1) año completo.
La exclusión de un (1) año completo será reducido al veinte por ciento (20%) de la temporada regular, incluyendo los torneos, solo si el atleta participa en un programa/examen de tabaco, y sigue las recomendaciones basadas en el examen. Si la exclusión no se acompleta en la temporada actual, o si el atleta está fuera de temporada, el porcentaje restante de la exclusión será calculado de nuevo y será aplicado al próximo deporte en el que el atleta quiera participar.
A pesar del tiempo de la exclusión, el atleta perderá la posicion atlética por uno (1) año completo.
2) Segunda Infracción - – Si un miembro del personal o agente de la ley encuentra a un estudiante con una infracción, el/ella sera excluído en la participación por un (1) año completo.
La exclusión de un (1) año completo será reducido al cincuenta por ciento (50%) de la temporada regular, incluyendo los torneos, solo si el atleta participa en un programa/examen de tabaco, y sigue las recomendaciones basadas en el examen. Si la exclusión no se acompleta en la temporada actual, o si el atleta está fuera de temporada, el porcentaje restante de la exclusión será calculado de nuevo y será aplicado al próximo deporte en el que el atleta quiera participar.
A pesar del tiempo de la exclusión, el atleta perderá la posicion atlética por un (1) año completo.
3) Tercer Infracción - Si un miembro del personal o agente de la ley encuentra a un estudiante por la tercera vez con una infracción, el/ella sera excluído permanentemente de la participación en el atletismo por lo que reste de su experiencia en la secundaria o preparatoria.
Sin embargo, después de que un (1) año completo pase, el atleta y los padres pueden peticionar al concilio atlético del edificio, que consiste del director/subdirector, Director Atlético, el entrenador, y el consejero, para ver si es posible el restablecimiento.
4) Infracción Subsiguiente – Cualquier infracción subsiguiente sera tratada como la tercer infracción.
CIUDADANIA
A) Definicion – Ciudadania – Estudiantes atletas deben actuar de una manera que represente la buena ciudadania. Cualquier comportamiento que represente lo contrario, no sera tolerado por el equipo, y/o la escuela. Actos de conducta inaceptables, ambos dentro y fuera de la zona escolar, incluye pero no esta limitado al robo, vandalismo, falta de respeto, violencia, infracciónes contra la ley o al Codígo de Conducta del Distrito Escolar de South- Western.
159 Rev. 17-18 Los estudiantes que falten a la porción de la ciudadanía del Codígo y Póliza del Atletismo de South-Western podran ser expulsados del atletismo.
Después de consultar con el entrenador, y el Director Atlético, el director/subdirector tiene el derecho de revisar la severidad de la ofensa de ciudadanía para determinar el nivel apropiado de disciplina. Después de consultar con el entrenador, y el Director Atlético, el director/subdirector tiene el derecho de modificar el castigo dependiendo de la severidad de la ofensa a la ciudadanía.
B) Procedimientos 1) Primer Infracción – El atleta puede ser excluído en participar el veinte por ciento (20%) de la temporada regular, incluyendo los torneos. Si la exclusión no se acompleta en la temporada actual, o si el atleta está fuera de temporada, el porcentaje restante de la exclusión será calculado de nuevo y será aplicado al próximo deporte en el que el atleta quiera participar. Un estudiante excluído tiene que practicar con el equipo, viajar con el equipo, y sentarse en el banco (sin estar vestido). La primer infracción puede causar la perdida de posicion atletíca hasta un año (1) completo.
2) Segunda Infracción - El atleta puede ser excluído en participar el cincuenta por ciento (50%) de la temporada regular, incluyendo los torneos. Si la exclusión no se acompleta en la temporada actual, o si el atleta está fuera de temporada, el porcentaje restante de la exclusión será calculado de nuevo y será aplicado al próximo deporte en el que el atleta quiera participar. Un estudiante excluído tiene que practicar con el equipo, viajar con el equipo, y sentarse en el banco (sin estar vestido). La segunda infracción puede causar la perdida de posicion atletíca permanente.
3) Tercer Infracción - - El atleta puede ser excluído en participar lo que resta de su carrera escolar.
ASISTENCIA AL BANQUETE – Todas las Infracciónes
A) Al fin de la temporada, si el atleta no esta en buena posición y/o es un miembro del equipo, y que rechaso el examén o tratamiento de alcohol y/o drogas, el atleta pierde las cartas/premios y el derecho de presentarse en el banquete.
B) Si el atleta aun esta excluído al fin de la temporada por resultados de una infracción al Codígo y Póliza Atletíca de South-Western, el atleta podra presentarse al banquete y sera reconozido pero no podra recivir las cartas/premios hasta que la exclusion termine. Después de consultar con el entrenador, y el Director Atlético, el director/subdirector determina que el atleta no puede terminar la exclusíon, el premio sera entregado por el Director Atlético en otro momento menos en el banquete, como decida el director/subdirector después de consultarlo con el entrenador y el Director Atlético.
160 Rev. 17-18 Departamento de Salud de Ohio Hoja de Información acerca de la Conmoción Cerebral Forma – 2431 F2
Para Atletismo Interescolar
Reconocimiento de haber recibido la "Hoja de Información sobre Lesiones Cerebrales y Conmoción Cerebral del Departamento de Salud de Ohio".
Al firmar esta forma, como padre / tutor / encargado del estudiante atleta mencionado a continuación, acepto recibir una copia de la hoja de información sobre conmociones cerebrales y lesiones en la cabeza preparada por el Departamento de Salud de Ohio según lo exige la sección 3313.539 del Código Revisado.
Entiendo que las conmociones cerebrales y otras lesiones en la cabeza tienen efectos graves y posiblemente de larga duración.
Al leer la hoja de información, entiendo que tengo la responsabilidad de informar cualquier signo o síntoma de una conmoción cerebral o lesión en la cabeza a los entrenadores, a los administradores y al médico de mi atleta estudiante.
También entiendo que entrenadores, árbitros y otros oficiales tienen la responsabilidad de proteger la salud de los estudiantes atletas y pueden prohibir que mi estudiante atleta participe más en los programas atléticos hasta que mi estudiante atleta haya sido autorizado a regresar por un médico u otro apropiado profesional de la salud.
Atleta Fecha
Padre/Guardián Fecha
Rev. 02.13
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162 Hurumar laga sameeyo (SBC) Application Deadlines: (Marching Band) SWCSDarjiga deeqd waxbasho (Fall) 2016-2017 sanad dugsiyeedka (Winter) (Spring)
Hubso- Waalid iyo Ardayba Arjiga SBC oo dhameystiran waa in loo soo gudbiyaa agaasinka ciyaarah fudud ee iskuulkaga 3:30 galabnimo ama in la helo arjiga adoo ku soo hajinaya cimwaanka hoos ku qoran ka hor 4:30 maalinta kama dambeysta ah SBC arjiga la helo maalinta kama dambeysta ah lama qabanayo loomana tixgalinayo schoolarship. SBC arjiga waxaad ku soo hagaajinkarta: SWCSD, Attn: SBC, 3805 Marlane Drive, Grove City, Ohio 43123waana in la helaa araajida maalinta kama dambeysta loo qabtay iyo waqtigeeda.
Wada buuxi oo ha ka tegin meel banaan Magaca ardayga
dugsiga Ciyaarta ( ama Koosda
Magaca waalidka
Cinwaanka uu deganyahay
City, State, Zip
Phone Cell
Aabahaa /ama qofka masuulka kaa ah ma shaqeeyaa? (calaamee) Waqti buuxa / waqti dhiman / maya hadda ma shaqeeyo Magaca cidda loo shaqeeyo: Hooyadaa ma shaqeysaa/qofka masuulka kaa ah ma shaqeeyaa? (calaamee) Waqti buuxa/ waqti dhiman/ maya hadda ma shaqeeyo Magaca cidda loo shaqeeyo:
Waxqabadkii ad ka qeybqaataday SWCSD (Dugsiga dhexe ama ka sare) laba iyo tobankii bilood ee la soo dhaafay.
Seed u aragtaa ka qeybgalkaga ciyaaraha iyo kooxda muusikainey wax kuu tareen arday ahaan? (ku lifaaq waraaq kale hadaad u baahato)
163 Rev. 17-18 Dib loo hubiyey: 04/25/16
Fadlan noo sheeg waxaad ugu msleysay inaad xaq u leedahay inaad hesho deeqdan waxbarasho? (ku lifaaq waraaq kale hadii ad u baahato.)
Shururadah deeqda waxbarash.
Ma u qalantaa (mid xariiq): rashinka lacag laaan miya lacag yar miyaad bixisa ma lacag laanbaa
Qoyskq inta uu ka koobanyahay (marka lagu daro waalidka): Sanadkii hore imisa arday oo qyska ah ayaa ka qeyb gashay oo dugsiyada SWCSD ayaa ka qeyb galay cayaaraha iskuulka? Fadlan bal nasii wixii macluumaad dheeri ah oo ad is leedahay way kuu tixgaliyaan SBC markay eegayaan codsigaaga deeqda waxbarasho , Sida xanuun qoyska , kharash badan oo lagaa rabo xaga caafimaadka , shaqo la’aan iyo naafa nimaada iwm .
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Muhiimad leh Intaadan soo gudbin codsiga si taxadar leh u eeg inaad dhameysay su’aalaha iyo wixii macluumaad ah ee loo baahnaa hana iloobin inaad saxiixdo halka hoose. SBCdeeqda waxbarasho waxaa lagu bixiyaa macluumaadka iyo xogta ad bixisay. Haddi ad ka tagto meel yar oo banana codsigaaga lama tixgalinayo. Taana waxaa go’aamiya SBC markay u gudbinayaan iskuulaadka hal usbuuc ka dib markay u qabteen kama dambeynta araajida.
Fadlan ii ogolow oo ii tixgali macluumaadkan an kor ku soo sheegay si an u helo deeqda waxbarasho.
Saxiixa ardayga: _ taariikhda: Saxiixa waalidka: taariikhda:
SBC waa urur dibadda ka ah SWCSD oo qeyb ka bixiya deeqda waxbarasho ardayda.SBC sanad waliba waxay qabataa lacag ururinsi ay wax ugu qabato deeqaha waxbarasho. Hadii adrabto inaad ka qeyb qaadato lacagaha la ururinayo fadlan la soo xiriir SBC ama agaasinka ciyaaraha ee iskuulkaaga.
Taxadar u eeg agaasinka ciraarahow . araajidii SBC oo laguu soo gudbiyey oo dhan waa inaad u gudbisaa DSC kama dambeynta 4:30 p.m . araajida wa in lagu ridaa bakhshad lagu calaameeyey SBC una dhiib xafiiska DSC.qof ka tirsan SBC ayaa araajida qaadi doona.
164 South-Western City School District
Xeerka Bixinta-Ka-Qaybgalka ee 20 -20 Due Dates Band Only: ______Waalidiinta Iyo Ardayda Fall: ______Winter: ______Spring: ______
Guddiga waxbarashadu wuxuu ansixiyey lacagaha hoos ku xusan oo ku saabsan ka qaybgalka barnaamijka ciyaaraha,kooxda gaarddiga,iyo ururada hoos ku qoran.
Lacagta uu guddigu u ansixiyey ka qaybgalka qof kasta waxay tahay:
• $75.00 (halkii ciyaar) Ciyaarta Dugsiga Dhexe iyo Dhiirrigelinta • $100.00 Kooxda Gaarddiga Dugsiga Sare • $150.00 (halkii ciyaar) Ciyaaraha Dugsiga Sare iyo Dhiirrigelinta • $10.00 (halkii urur) Ururada kala duwan sida:ururada Ardayda,key club,in the know,iyo Dance Team(kooxda Qoob ka Ciyaarka) • $500.00 (sanad dugsiyeedka) Qoys ahaan
Lacagta ururka iyo kooxda gaarddiga waxaa la bixinayaa ka hor ka qaybgalka iyo xerada kooxda. Lacagta ciyaaraha waxaa la bixinayaa maalinta loo qoondeeyey,taasoo ah ka hor ciyaarta ugu horeysa . Lacagaha oo dhan waa in loo dhiibo qofka xafiiska ciyaaraha u fadhiya ama haddii uu jiro qof kale oo loo xilsaaray qabashada lacagta ardayga.Lacagtaada ka qaybgalka ciyaaraha ha u dhiibin maamulaha ama tababaraha. Lacagaha ciyaaraha,kooxda gaarddiga,ama ururka wax qabadka waa in lagu bixiyo ardayga iskuulkiisa.Risiidka waxaa la siin doonaa ardayga marka lacgata la bixiyo
Lacagtaan loogu magacdaray bixi- si- aad uga qaybgashi lama soo celinayo.Tan waxaa ka mid ah haddii ardaygu kooxda isaga baxo,haddii uu dhaawacmo,haddii kooxda laga saaro,haddii laga waayo meesha kooxdu joogto,ama uu noqdo mid u qalmiwaaya ka qaybgalka ciyaarta waqti kasta. Lacagta waxaa la celin karayaa oo keliya haddii ka soo qaybgalayaasha kooxuhu ay yan dhamayn,sidoo kale ururka . Qoysaska haysta arday badan oo ka qaybgalaysa ciyaaraha ,kooxda,ama ururada,kuwaasoo gaaraya ama u qalmaya lacagta $500 ee qoys ahaaneed sanad dugsiyeedka waxaa looga baahan yahay inay dhamaystiraan foomka ku lifaaqan warddaan ka dibna u gudbiyaan maamulaha Iskuulka ardaygu tago . Ardayda dhiirrigelinta kaga qaybgasha waqtiga jiilaalka ama dayrta waxay bixinayaan oo keliya sanadkii hal mar(mana bixinayaan xilli kasta).
Deeqda waxbarasho ee SBC waa xadadan tahay abaalgudkeeduna wuxuu ku xiran yahay hadba baahida jirta.Arjiga deeqda waxbarasho ee SBC waxaa laga helikarayaa xafiiska maamulaha ciyaaraha waxaa kaloo laga helikarayaa weebsaydkayaga www.swcsd.us.Waqtiga kama damysta ah ee arjiga deeqda la soo gudbinayo waxaad ka arki karaysaa korka foomka Deeqda SBC,manaha aha taariikhda foomkaan.
Saxiixaygu wuxuu tilmaamayaa inaan akhriyey fahmayna xeerka ah bixi –si-aad uga qaybgashi oo khuuseeya Dugsiyada Degmada Koonfur-Galbeed.Waxaan kaloo ogahay in aan lacagtaas iyada ah (bixi-si-aad uga qaybgashi) ay tahay mid aan la soo celineyn.
Qor Magaca Ardayga Iskuulka iyo Fasalka
Qor Magaca Waalidka Saxiixa Waalidka
Taariikhda Ciyaarta/Sanadka
165 Rev. 17-18 South-Western City School District
Foomka Qoysku Kaga Qaybgalayo Bixinta $500 Sanakii
Waalidiinta haysta caruuro ka qaybgalaya ciyaaro kala duwan,koox,ama urur waxay u qalmaan $500 sanadkiiba.Haddii qoyskaagu yahay mid u qalmay ama gaaray $500 sanad ahaan,fadlan soo dhamaystir macluumaadka hoos ku xusan waxaad kaloo keenaysaa jeeg(check) la nasakhay ama la kansalay ama risiid mid kasta oo ciyaaraha ka mid ah,koox,ama urur kaasoo Ilmahaagu sanad dugsiyeedkan ka qaybgalay.Macluumaadkaan waxaad u geynaysaa maamulaha Iskuulka Ilmaahagu tago.Haddii aad haysati hal cunug ka badan,macluumaadkanu wuxuu u baahan yahay oo keliya in loo geeyo mid ka mid ah Iskuulada Ilmahaagu tago.
ISKUULKa IYO LACAGTA LA ILMAHA MAGACIISA CIYAARAHA/KOOX/URUR FASALKA BIXIYEY
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Xafiiska oo keliya ayaa qaybtaan Isticmaalya: Fax this form to all schools listed. Each school must enter the annual cap in Infinite Campus for their students.
166 Rev. 17-18 Ka reebista waxaa loo yarayn doonaa boqolkiiba labaatan(20%) hal (1) sano xiligan caadiga ah ee imminka lagu jiro,ayna ku jiraan tartannada cayaaraha,haddii cayaar yahanku ka qayb galo barnaamijka waxbaraho tubaakada iyo isagoo raacaya talooyinka ku dhisan barnaamijka.Haddii ka reebistu eeyan dhammaystirmin xiliga imminka lagu jiro,ama cayaar yahanku uusan ku jirin cayaaraha xiligan,wax kasta oo markii boqolkiiba boqol loo qaybiyo ka hara ka reebista dib ayaa loo xisaabin doonaa waxaana lagu dabikhidoonaa cayaaraha ku xiga ee cayaar yahanku ka qaybqaadan doono. Ka reebistu intii la doono ha le’ekaato,cayaar yahanku wuxuu waayi-doonaa booska hoggaanka cayaaraha ee hal(1) sano.
2) Dembiga Labaad- Haddii qaybaha sharci ilaalinta ka wakiilka ah ama xubin shaqaalaha iskuulku cayaar yahanka,wiil iyo gabar mid ahaanba ku helaan xadgudub waxaa laga reebayaa ka qaybgalka cayaaraha hal(1) sano. Halka (1) sano waxaa loo dhimidoonaa boqolkiiba konton(50%) ee xiligan caadiga imminka la joogo,ayna ku jiraan tartannada,haddii cayaar yahanku ka qayb –qaato barnaamijka waxbarasho tubaakada uuna raaco talooyinka ku salaysan barnaamijkaas.Haddii ka reebistu eeyan dhammaystirmin xiliga lagu jiro ama haddii cayaar yahanku uusan qayb ka ahayn cayaaraha xiligan,wax kasta oo ka hara ka reebista marka boqolkiiba boqol dib ayaa loo xisaabin –doonaa waxaana lagu dabikhidoonaa cayaaraha ku xiga ee cayaar yahanku ka qayb-qaadan doono. Ka reebistu intii la doono ha le’ekaato cayaar yahanku wuxuu lumin-doonaa booska hoggaanka cayaaraha hal(1) sano.
3) Dembiga Saddexaad –Haddii qaybaha sharci ilaalinta ka wakiilka ah ama xubin ka mid ah shaqaalaha iskuulka cayaar yahanka,wiil iyo gabar mid ahaanba ku helaan xadgudub mar saddexaad waxaa laga saaridooonaa ka qaybgalka cayaaraha waqtiga ay soconayaan cayaaraha iskuulada dhexe iyo kuwa iskuulada sare ku khibrad qaadashadooda. Saasawgeed,ka dib hal(1) sano,cayaar yahanka iyo waalidku waxay ka codsan karaan maamulaha/maamule ku xigeenka iskuulka. Agaasimaha cayaaraha,tababarayaasha iyo la taliyaha dhanka hagista(guidance counselor) dib u soo celin suuragal ah.
4) Dembiga ku Xiga – Dembi kasta oo kale waxaa loo tixgelin-doonaa sidii dembi saddexaad.
MUWAADININIMO(CITIZENSHIP)
A) Qeexitaan – Muwaadininimo – Ardayda cayaartoyda ahi waxay fulin-doonaan hab kaasoo ka turjumaya muwaadininimo wanaagsan.Akhlaaq kasta oo saamayn ku yeelata sharaf –dhac ka qaybgalaha,kooxda wiilka iyo gabadh mid ahaanba ama iskuulkooda looma dulqaadan doono.Ficilada akhlaaqda aan la qaadan Karin kuwaasoo ka dhacaya aagga iskuulka ,oo ku jirto xatooyo laakiin aan koobnayn,burbur,ixtiraam la’aan ,ka qaybqaadasho sharci jebin,qulqulatayn, qaynuun jebin amaba jebin xeerka akhlaaqda Iskuulada Koonfur-Galbeed(South-Western City Schools). Ardayda lagu helo iyagoo jebinaya xeerka qaybta muwaadininimo ama nedaamka iskuulada Koonfur-Galbeed (South-Western City Schools)waxay la kulmi doonaan ciqaab sababidoonta in laga cayriyo tartanka cayaaraha. Maamulaha/Maamule ku xigeenka iskuulka,ka dib marka uu kala tashado tababaraha iyo Agaasimaha Cayaaaraha wuxuu awood u leeyahay inuu dib u eego sida uu u daran yahay dembiga laga galay muwaadininimada waxaana la gudboon inuu ka qaado tallaabo ku habboon xeerka anshaxaa.Maamulaha/maamule ku xigeenka iskuulka,ka dib markuu kala tashado tababaraha iyo Agaasimaha Cayaaraha,waxaa la gudboon inuu wax ka bedalo ama ka cafiyo talaabooyin iyadoo la eegayo sida ay u daran tahay ku xad-gudbidda muwaadininimada .
B) Nidaam Raacida 1) Dembiga Koowaad – Cayaar- yahanka waxaa laga saarikarayaa ka qaybgalka cayaaraha caadiga ah ee xiligan lagu jiro ilaa iyo boqolkiiba labaatan (20%),oo ay ku jiraan tartanno,haddii ka reebistu eeyan dhammaystirmin ama xiligan lagu jiro ama uu cayaar- yahanku xiliga cayaaraha ka maqan yahay,wax kasta oo ka hara ka reebista dib ayaa loo xisaabin doonaa boqolkiiba waxaana lagu dabikhidoonaa cayaaraha ku xiga kuwaasoo cayaar-yahanku ka qaybqaadan doono.Ardayga laga reebay cayaaraha waa inuu tababarka la qaato kooxda,lana safro kooxda,iyo inuu la fariisto kursiga dheer oo ay cayaartoydu ku fariistaan(laakiin ma la bisanayo).Dembiga koowaad wuxuu sababikaraa in la waayo jagada hoggaanka cayaaraha ilaa muddo hal(1) sano ah.
2) Dembiga Labaad – Cayaar-Yahanka waxaa laga saarikaraa cayaaraha boqolkiiba konton(50%) xiligan caadiga ah ee lagu jiro,oo ay ka mid yihiin tartamada.Haddii ka reebistu eeyan dhammaystirmin ama xiligan lagu jiro ama uu cayaar-yahanku xiliga cayaaraha ka maqan yahay,wax kasta oo ka hara ka reebista dib ayaa loo xisaabinayaa waxaana lagu dabakhayaa cayaaraha ku xiga kuwaasoo cayaar-yahanku ka qayb qaadan doono.Ardayga laga reebay cayaaraha waa inuu tababarka la qaato kooxda,lana safro kooxda,iyo inuu la fariisto kursiga dheer(laakiin ma la bisanayo).Dembiga labaad wuxuu sababikaraa in aan dib dame loo helin jagada hoggaanka cayaaraha.
3) Dembiga Saddexaad – Cayaar-yahanka waxaa laga reebi karaa cayaaraha ka qaybgalkooda inta ay socoto cayaar-yahanka mihnadiisu.
KA QAYB-GELIDA CASUMAADAHA – Dembiyadoo Dhan (BANQUET ATTENDAANCE-All Offenses)
A) Haddii gabagabada xiliga uusan cayaar-yahanku noqon mid aan kooxda ka mid ahayn oo aan loo bogin saasawgeed ah mid diidaya qiimaynta amaba daaweeynta aalkolada amaba daroogada,cayaar yahanku waxaa laga qaadayaa waraaqaha /abaalgudka iyo xuquuqda inuu ka qaybgalo casumaadaha.
167 Rev. 17-18 B) Haddii weli cayaar-yahanku yahay mid ku sugan ka reebis marka la soo gunaanaday xiliga taasoo ay sababtay sharci jebinta iskuulada Koonfur-Galbeed(South_Western City Schools) xeerkooda iyo nidaamkooda,weli cayaar-yahanku waa ka soo qaybgalikaraa casuumada waana la aqoonsankaraa laakiin ma helayo warqadihiisa /abaalgudkiisa ilaa iyo inta ka reebistu dhammaato.Haddii maamulaha/maamule ku xigeenka iskuulku ka dib markay la tashadaan tababaraha iyo Agaasimaha Cyaaraha ay arkeen in uusan cayaar-yahanku dhammaystirikarin ka reebista,sideey horeyba u go’aamiyeen maamulaha/maamule ku xigeenka iskuulu ,abaal-marinta waxaa bixin doona Agaasimaha Cayaaraha waqti aan ahayn waqtiga casuumada.
SIYAASADA WADANINIMADU MAXAY KA QABTAA AALKOLADA/DAROOGADA/TUBAAKADA (2431.02) la soo xigtay 6/11/01
Ka qaybgalka cayaaraha iskuulada Konfur-Galbeed(South-Western City Schools) waa mudnaan ee sharci ma aha.Saasdarteed arday kasta oo isticmaalaya ,haysta,iibinaya,ama soo iibsanaya aalkolo,ama isticmaalaya,haysta,iibinaya,ama soo iibsanaya waxyaabaha la mamnuucay,taas oo ay ka mid yihiin tubaakada ,ama isticmaalaya,haysta,iibinaya,ama soo iibsanaya waxyoolo loo adeegsado daroogada,waxaa laga saarayaa ka qaybgalka cayaaraha iskuulada ka socda waxaana ka saaraya maamulaha/maamule ku xigeenka iskuulka iyagoo kala tashanaya tababaraha iyo Agaasimaha Cayaaraha.Ardayda cayaartoyda ah waxay qudhoodu fulin- doonaan hab kaasoo ka turjumaya muwaadininimo wanaagsan.Nidaamkaanu waa inuu hawl galo muddo(12) labo iyo toban bilood ee sanadka.
Sharci jebinta nadaamkan waa in loo eego sidii dabeecad isbiirsatay,tasoo daboolaysa (2) labo sano khibrad dugsiga dhexe,ama daboolaysa khibradda gebi ahaan afarta (4) sano ee cayaaraha dugsiga sare.Sharci jebinta cayaaraha amaba sababaya ka reebista ma noqon-doonaan kuwo isu-buuxin karaya waaya-aragnimada dugsiga dhexe ilaa waaya aragnimada dugsiga sare.
Waalidiinta/Mas’uuliyiinta iyo cyaartoyda waxaa looga baahan-yahay inay saxiixaan foom qiris ah ka hor tababarka iyo tartanka sanad kasta iskuul dugsiyeedka si loo go’aansado inay fahmeen amaba u hoggaansami-doonaan nedaamka.
QEEXITAAN IYO NIDAAM RAACID- AALKOLADA IYO DAROOGADA (2431.03) La soo xigtay 6/12/06 Waxaa la muraajiceeyey 6/12/06
SHERCI JEBIN ---- AALKOLO IYO DAROOGO A) Qeexitaan – xadgudubka waxaa loo ictibaaray ama loo nisbeeyey soo qabashada marka la jebiyo sharciga u-yaal aalkolada iyo daroogada,aagga iskuulka,labo iyo toban(12) bilood ee sanadka, waxaana fulinaya xubin ka mid ah qaybaha tababarayaasha,maamulaha,macallinka,xubin shaqaalaha ama wakiilka sharci ilaaliyaha.Sherci jebinta iskuulka waxaa lagala tashan- doonaa maamulka iskuulada.
B) Nidaam Raacidda 1) Xadgudubka Koowaad - marka uu ogaado xubin shaqaalaha iskuulka ka mid ah ama wakiilka sharci ilaalintu in uu cayaar- yahanku xadgudub sameeyey,wiil iyo gabar kuu ahaadaba waxaa laga saarayaa ka qaybgalka cayaaraha muddo hal(1) sano ah. Ka saarista hal (1) sano ee xiligan la joogo waxaa loo dhimi-doonaa (20%) boqolkiiba labaatan, ayna ku jiraan tartanno,waa haddii cayaar-yahanku ka qaybqaato qaymeeynta barnaamijka aalkolada/daroogada uuna u hoggaansamo la tashiga ku salaysan qaymeeynta.Haddii ka reebistu eeyan dhammaystirmin xiliga lagu jiro ,ama haddii cayaar-yahanku xiliga cayaaraha ka maqan yahay,qayb kastoo boqolkiiba ka mid ah ka reebista markale ayaa la qaybin-doonaa waxaana lagu dabbikhidoonaa cayaaraha ku xiga kuwaasoo cayaar-yahanku ka qayb-galayo. Haddii cayaartoygu diido qaymeeynta amaba uu ku guuldaraysto in uu dhammaystiro barnaamijka qaymeeynta aalkolada/daroogada waxaa laga reebi-doonaa cayaaraha hal(1) sano. Ardayga edbinta lagu siiyey sharci-jebinta isagoo ku jira ka reebis boqolkiiba labaatan(20%) waa inuu tababarka kooxda la qaato,kooxdana la safro,fariistana kursiga dheer(laakiin ma la bisanayo) ilaa qaymeeynta ama la talinta daaweeynta u-masaamaxdo mooyee. Ka reebistu inteey doonto ha le’ekaato,cayaar-yahanku wuxuu luminyaa boos kastoo ka mid hoggaanka cayaaraha.
2) Xadgudubka Labaad – Marka labaad oo uu ogaado xubin ka mid ah shaqaalaha iskuulka ama wakiilka sharci ilaalinta in uu cayaar-yahanku xadgudub sameeyey, wiil iyo gabar kuu ahaadaba waxaa laga saarayaa ka qaybgalka cayaaraha muddo hal(1) sano ah. Ka reebista hal (1) sano ee xiligan la joogo waxaa loo dhimi-doonaa boqolkiiba konton (50%), ayna ku jiraan tartanno,waa haddii cayaar-yahanku ka qaybqaato qaymeeynta barnaamijka aalkolada/daroogada uuna u hoggaansamo la tashiga ku salaysan qaymeeynta. Haddii ka saaristu eeyan dhammaystirmin xiliga lagu jiro,ama haddii cayaar-yahanku xiliga cayaaraha ka maqan yahay qayb kasta oo boqolkiiba ka mid ah ka reebista markale ayaa la qaybin –doonaa waxaana lagu dabbikhidoonaa cayaaraha xiga kuwaasoo cayaa- yahanku ka qaybgalayo. Haddii cayaartoygu diido qaymeeynta amaba uu ku guuldaraysto in uu dhammaystiro barnaamijka qaymeeynta aalkolada/daroogada waxaa laga reebi-doonaa cayaaraha.hal (1) sano. Edbinta ardayga lagu siiyey sharci-jebinta labaad isagoo ku jira ka reebis boqolkiiba konton (50%) waa inuu tababarka kooxda la qaato,lana safro kooxda,fariistana kursiga dheer ee cayaar-toydu fariisato (laakiin ma la bisanyo) ilaa qaymeeynta ama la talinta daaweeynta u-masaabaxdo mooyee.
168 Rev. 17-18 Ka reebistu inteey doonto ha le’ekaato,cayaar-yahanku wuxuu luminayaa boos kasta oo ka mid ah hoggaanka cayaaraha inta uga hartay xirfadiisa iskuul haduu wiil yahay ama xirfaddeeda iskuul haday gabar tahay.
3) Xadgudubka Saddexaad – Marka saddexaad oo uu ogaado xubin ka mid ah shaqaalaha iskuulka ama wakiilka sharci ilaalinta in uu cayaar-yahanku xadgudub sameeyey,wiil iyo gabar kuu ahaadaba waxaa si joogto ah laga reebi-doonaa cayaaraha waayo-aragnimo kana soconaya dugsiga dhexe iyo kan sare. Saasawgeed,ka dib hal (1) sano,cayaar-yahanka iyo waalidku waxay ka codsan karaan gudiga cayaaraha iskuulka,kaasoo ka kooban maamulaha/maamule ku xigeenka iskuulka,Agaasimaha cayaaraha,tababarayaasha iyo la-taliyaha xagga toosinta dib ugu soo celin cayaar-yahanka haddey suurto-gal noqon karto.
TILMAAN BIXIN – AALKOLO IYO DAROOGO A) Qeexitaan – U-tilmaamistu waa macluumaad ka imaan kara meel kasta kaasoo ku wargelinaya waaxda cayaaraha inay rumayso inuusan cayaar-yahanku waafaqsanayn sharciga u degsan aalkolada iyo daroogada.
B) Nidaam Raacidda - 1) Tilmaanta Koowaad – Faragelin ka dib cayaar-yahanku waa inuu qirtaa jebinta nidaamka si faragelintu ku meelmarto.Marka lagu guuleysto faragelinta,cayaar-yahanka waxaa laga reebaya ka qaybgalka cayaaraha todobada (7) maalmood soo socda ilaa ay timaado qaymeeyn.Haddii ka dib faragelin lagu guuldaraysto cayaa-yahankuna uusan helin qaymeeyntii ama u hoggaan samin talooyinka,waxaa loo fulin doonaa sharci jebinta koowaad(ilaa hal(1) sano). Haddii cayaar-yahanku inkiro inuu jebiyey qaybta sharciga aalkolada/daroogada,isla markaas aan wax caddayn ah loo helin tilmaamistaa,wax ka reebis ma jiri-doonto;si kastoo ay ahaataba,Agaasimaha cayaaraha wuxuu ogeysiis u diridoonaa waalidka/mas’uulka ku saabsan guddoonka . U-tilmaamista ku salaysan fulinta qaynuunka ama baaristii mas’uuliyiinta iskuulka ee la xiriirta ku xadgudbidda iskuulka waxaa loo tixgelin- doona sida ku xadgudbidda aalkolada iyo daroogada cayaaraha. Tixraacaha ka badan soddon(30) lama tixgelin –doono.
2) Tilmaanta Labaad – Haddii arday la-xawilay, iyo natiijooyinka xawilaadda oo marka labaad faragelinta lagu guuleystay, cayaar- yahanka waxaa laga reebidoonaa ka qaybgalka cayaarah xiga muddo todobo (7) maalmood iyo ilaa qaymeeynu dhacdo.Diidmadoo la qaymeeyey iyo talooyinkoo la raaco waxay sababidoonaan guul faragelin labaad kaasoo loo aqoonsado xadgudub labaad.
3) Tilmaamista Saddexaad – Haddii laga tilmaan bixiyey iyo natiijooyinkii tilmaan-bixinta faragelinta guusha saddexaad cayaar- yahanka waxaa laga reebi-doonaa ka qaybgalka cayaaraha xiga todobo (7) maalmood iyo inta ay qaymaynu dhacayso. Diidmadoo la qaymeeyey iyo talooyinkoo la raaco waxay sababidoonaan guul faragelin saddexaad kaasoo loo tixgeliyey xadgudub saddexaad .
TILMAANTA ISKAAGA-AH -- AALKOLO IYO DAROOGO(VOLUNTARY REFERAL – ALCOHOL AND DRUGS) A) Qeexitaan – Tilmaanta iskaaga-ah waa markii ardaygu wiil iyo gabar kuu ahaadaba aqoonsado inuu ku dhexjiro mushkilo aalkolo/daroogo uuna xaalada u sheego mas’uulka ka tirsan iskuulka kaasoo isna u sii sheegi-doona qaybta cayaaraha.
B) Nidaam Raacidda – 1) Tilmaanta iskaaga-ah ee hore,cayaar- yahanka waxaa laga reebi-doonaa cayaaraha xiga todobo(7) maalmood ilaa iyo inta qaymaynu dhacayso. Diidmadoo la qaymeeyo iyo talooyinkoo la raaco waxay sababidoonaan tilmaanta iskaaga-ah oo loo tixgeliyo xadgudubka koowaad (ilaa iyo hal (1) sano oo ka reebis ah ). Baarista iyo ka qaybqaadashada mas’uuliyiinta sharciga ilaaliya amaba shaqaalaha iskuulka kuwaasoo ku shaqo leh sharciga daroogada iyo aalkolada waxay diidaan fursadda tilmaanta iskaaga –ah.
2) Haddii ardaygu wiil iyo gabar mid ahaanba uu istilmaamo mar labaad cayaar-yahanka waxaa laga saaridoonaa ka qaybgalka cayaaraha xiga todobo (7) maalmood ilaa qaymeeyn dhacdo.Diidmadoo la qaymeeyo iyo talooyinkoo la raaco waxay sababayaan in tilmaanta iskaaga ah loo tixgeliyo xadgudub labaad. Haddii ardaygu wiil iyo gabar mid ahaanba iskiis isuxawilo ama ay jirtey faragelin guuleed kuna salaysan xawilaad,iyo iyadoo horeyba xadgudub faylka ugu jiray,ka dib ikhtiyaarka (iskaaga) ama faragelin lagu guuleystey waxaa loo tixgelinayaa xadgudubka koowaad . 3) Haddii ardaygu wiil iyo gabar mid ahaanba uu isxawilo mar saddexaad cayaar-yahanka waxaa laga saaridoonaa todobada (7) maalmood cayaaraha ku xiga iyo inta qaymeeynu ka dhacayso. Diidmadoo la qaymeeyey iyo talooyinkoo la raaco waxay sababayaan in tilmaanta iskaaga-ah loo tixgeliyo xadgudub saddexaad.
LA MACAAMILDA,QAYBINTA,AMA IIBINTA AALKOLO AMABA DOROOGO
La macaamilka,qaybinta,ama iibinta aalkolada amaba daroogada waxaa loo tixgelin-doonaa xadgudub saddexaad.
169 Rev. 17-18 TUBAAKADA A) Qeexitaan – Tubaakada—isticmaalka,iibinta,ama haysashada waxa ku taxaluqa tubaakada ay ka mid yihiin qarxisada, Kabriidka,iyo wixii kaloo dabka la xiriira. B) Nidaam Raacidda 1) Xadgudubka Koowaad – Haddii mas’uuliyinta iskuulka ama wakiilka sharci ilaalintu ay ogaadaan in cayaar yahanku xadgudub sameeyey,wiil iyo babar mid ahaanba waxaa laga saaridoonaa ka qaybgalka cayaaraha hal(1) sano. 4
170 Rev. 17-18 CAYAARAHA AALKOLADA /DARAAGA/TUBAAKADA/FOOMKA(FORM) MUWAADININIMADA FORM – 2431.02 F1
Ardayda Cayaar Yahanada iyo Waalidiinta:
Waxaan ku faraxsannahay go’aanka uu ardaygaagu gaaray si uu qayb uga qaato cayaaraha ka jira Iskuulada Koonfur-Galbeed(South-Western City Schools).Ka qayb-galka cayaaruhu waxay siiyaan ardayda fursado ay ku hantaan xirfado hogaamin,ka faa’idid isku kalsoonaan iyo is-edbin,mid urursan,go’aan gaarid,iyo inuu adeegsado sameeska go’aan xirfado leh.
Ka qayb- galka cayaaruhu waa mudnaan ee ma aha sharci.Mudnaantaas ayaa noqonaysa mid ardayda cayaartoyda ahi ku masalayaan sharaf iskuuladooda iyo Iskuulka degmadaba,haybada iyo qadarinta cayaaryahanku leeyahay,muwaadininimo wanaagsan.
Si ay markasta u ahaadaan cayaartoyda dugsiyada Koonfur-Galbeed kuwa ugu heer sareeya,waxaa idin ka codsanaynaa inaad dib-u-hubiso ama la muraajacayso nidaamkaan ardaygaaga.Fadlan faham haddii uu cayaartoygu isticmaalo ama dhexgalo aalkolo,daraag,tubaako iyo ku xadkudbidda sharciga muwaadininimada waxay sababi doontaa ciqaab lagugu ogeysiinayo warqaddaan.
Si loo xaqiijiyo inaad fahamtay nidaamka una hogaansatay,waxaan doonaynaa inay ardayda cayaartoyda ah iyo waalidkooduba dib u eegaan ama muraajaceeyaan nidaamka ayna saxiixaan warqadda (form) caddaynta ee halkan ku lifaaqan intaan la bilaabin tababarka iyo tartanka iskuul kasta.
Markale,waxaan idiinka mahadcelinayaa ka soo qayb- galka barnaamijka cayaaraha dugsiyada Koonfur- Galbeed.
Mahadsanid,
Maamulaha Agaasimaha Cayaaraha
Taariikhda Taariikhda
Rev. 17-18
171 Waaxda Caafimaadka Ohio Waraaqda Warbaxinta Jugta Maskaxda (Dawakhid) Foomka – 2431 F2
Ciyaarah Dugsiyad
Ictiraafka Halitaanka waraaqda “Waaxda Caafimaadka Ohio Jugta Maskaxda (Dawakhid) iyo Dhaawaca madaxa”
Saxiixida foomka, ah waalid/mus’uulka/daryeelaha ardayga ciyaartoyga hoos ku qoran magaciisa waxaan qirayaa inaan helay nuqul ka mid ah waraaqda warbixinta ee dhaawaca madaxa iyo dawakhida oo ay diyaarisay Waaxda Caafimaadka Ohio sida xeerka 3313.539 ee dib loo eegay.
Anigu waxaan fahansanahay dawakhida iyo dhaawacyada madaxa gaaro inay qatar iyo saameyn dheer caafimaadka ardayga.
Marka aan akhriyo waraaqda macluumaadka, waxaan fahansanahay inaan masuul ka ahay inaan soo sheego calaamadaha dawakhida ama dhaawac madaxa aan u sheego tababarayaasha, maamulayaasha iyo dhakhtarka ardayga.
Waxaan sidoo kale fahansanahay in macalimiinta, garsoorayaasha iyo saraakiisha kale ay mas'uul ka yihiin ilaalinta caafimaadka ardayga-cayaartoyga ah. Waxaana laga yaabaa in ay mamnuucaan cayaartoyga kaqeybgalka barnaamijyada cayaaraha. Illaa oo takhtar u fasaxo ardaygayaga cayaartoyga ama mid kale oo xirfad daryeel caafimaad oo habboon leh hadana loo cadeeyay in uu ku laabanayo tartama ciyaaraha.
Cayaartoyga Taariikhda
Waalidka/Ma’suulka Taariikhda
Rev. 17-18
172 References
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174 REFERENCES
SWCS Athletic Links http://www.swcsd.us
School Websites High Schools Middle Schools http://cchs.swcsd.us/home/ http://bpms.swcsd.us/home/ http://fhhs.swcsd.us/home/ http://fms.swcsd.us/home/ http://gchs.swcsd.us/home/ http://jms.swcsd.us/home/ http://whs.swcsd.us/home/ http://nms.swcsd.us/home/ http://swca.swcsd.us/home/ http://pvms.swcsd.us/home/
Sports Physical Forms http://www.ohsaa.org/medicine/physicalexamform
Ohio High School Athletic Association Website www.ohsaa.org/
CONCUSSION RESOURCES
Nationwide Children’s Hospital – Concussion Information Toolkit
http://www.nationwidechildrens.org/concussion-toolkit
CDC Materials on Returning to School for Parents, School Nurses and Educators
http://www.cdc.gov/concussion/HeadsUp/Schools.html
Brain Injury Association of Ohio
www.biaoh.org
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