Preparation of the Departmental Disaster Management Plans at the State Level

PREPARATION OF THE DEPARTMENTAL DISASTER MANAGEMENT PLANS AT THE STATE LEVEL

{Reference: Section 23 (7) & Section 39 of the Disaster Management Act, 2005}

25th April 2016

Food Supplies & Consumer Welfare Department Govt. of Odisha

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Foreword

The Disaster Management Plan (DMP) of the FS &CW Department outlining various measures to be taken in the event of any Natural Disaster during the year 2013-2014 has been prepared on the past experiences. The DMP includes the facts and figures that have been collected from various sources with a view to meet the challenges during any Natural Disaster. The plan has been prepared with the viewpoint that Disaster Management Plan in a continuous process and it needs regular updating. The plan deals with Risk Assessment and Vulnerability Analysis, identification of Disaster Prone Areas, Response Structures, Inventory of Resources, Standard Operating Procedures, Directory of Institutions and Key Individuals, etc. The plan is prepared to help the Department to focus quickly on the essentials and crucial aspects of both Preparedness and Response.

It is hoped that the Officials who are in-charge of different sections will carefully go through the DMP and remain alert to emergent situations that may arise in the course of the year. The DMP seeks to serve as a useful handbook of operational guidelines for the Officers both at state and field level of the FS & CW Department& OSCSC ltd. It is expected that Field Officers working in the Department of Revenue, Agriculture, Panchayati Raj, Rural Development, Health, Veterinary, Forest, Water Resource, PHE, PWD, Irrigation and other Departments will thoroughly acquaint themselves with these guidelines. A word of caution may be mentioned, however, plans are useful and work only if they are updated and practiced through intensive mock exercises and simulations.

I take this opportunity to thank all concern who have contributed in every way in the Preparation of the DMP.

Sri Madhusudan Padhi, IAS Commissioner-cum-Secretary, FS & CW Department

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Table of Contents Chapter-1: Background & Profile 1.1 Background of the Disaster Management Plan (DMP) 0 1.2 Objectives of the Disaster Management Plan 1 1.3 Odisha at a Glance 2 1.4 Profile of the FS & CW Department 3 1.5 Objectives & Functions of the Department 3 1.6 Oranisational Hierarchy 4 1.7 Odisha State Civil Supply Corporation Ltd. (OSCSC) 5 1.8 Infrastructure Availability 6 1.9 Staff Strength of the FS & CW Department 6 Chapter 2 Hazard, Vulnerability, Capacity and Risk Profile 2.1 Nature, Frequency and Intensity of Disaster to which the Department is Prone 2.1.1 Cyclone 9 2.1.2 Flood 10 2.1.3 Heat Wave 11 2.1.4 Drought 11 2.2 Damage Caused to the Department 12 2.3 Extent of Damage Caused 13 2.4 Vulnerability of the Department to Various Hazards 15 2.5 Capacity of the FS & CW Department to Deal with Identified Disasters 17 2.6 Gaps in the Existing Capacity 17 2.7 Risk analysis 18 Chapter 3: Prevention & Mitigation 3.1 Measures Necessary for Prevention of Disasters & Mitigation 19 3.2 State level Capacity Building Programme 19 3.3 District level Capacity Building Programme 20 3.4 Logistic arrangement 20 3.5 Integration into its Development Plans and Projects 21 Chapter 4: Preparedness Plan 4.1 Measures Initiated by FS & CW Deptt. for Preparedness 22 4.2 Measures Necessary for Capacity Building 23 4.3 Budget requirement: Provision of funds for disaster preparedness 24 4.4 Preparedness Plans, Capacity Building, Data Collection and Identification and Training 24 Chapter 5: Response Plan 5.1 Pre Disaster 25 5.1.1 Mechanism for early Warning and Dissemination Thereof 25 Page | iii

Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

5.1.2 Trigger mechanism for response 5.2 Response Plan for Responding Effectively and Promptly 25 5.4 Appointment of Nodal Officers to Perform Emergency Support Functions 26 5. 5 Constitution of the Incident Response Teams (IRTs) at all levels 26 5. 6 Delegation of Financial Powers in case of Disaster Event 28 5. 7 Reporting Procedures and Formats 29 5. 8 Role of NGOs, Volunteers and Coordination Thereof 29 5. 9 Identification of suppliers for Departmental Food Supplies 30 5.10 Post Disaster 30 5.10.1 Role of NGOs and Volunteers 30 5.10.2 System of Assessing the Damage 30 Chapter 6: Rescue and Relief 6.1 Rescue 31 6.2 Role of the Response Team 31 Table- 20: Role of the Response Team 31 6.3 Reporting Procedure and Format 33 Chapter 7: Knowledge Management 7.1 Introduction 40 7.2 Need for Creating Network of Knowledge Institutions 40 7.3 Identification of Knowledge Institutions and Mechanism of Knowledge Sharing 41 7.4 Documentation of Lessons Learnt 41 7.5 Review, Up-dation & Dissemination of Plan 41 7.6 DM Plan is a “Living document” – would require regular improvement and updating – at least once a year 41 Chapter 8: Review and Updating & Dissemination of Plan 8.1 Review and updating Plan 42 8.2 Dissemination of Plan 42 Chapter 9: Standard Operating Procedure 9.1 SOP at Department Level 44 9.2 Standard Operating Procedures for the Department 45 9.3 SOP at district, Block and GP level 48 9.4 Checklist 50 Annexure-1 : Action Taken Report on Cyclone Phailin 48 Annexure-2 : Essential Commodities distributed during Cyclone Phailin Annexure – I: Information on RRC & RRC-cum-DSC as on 22.07.2013 52 Annexure- 2: Important telephone numbers of officials of F.S & C.W. Deptt. 82 Annexure -3: Total strength of F.S & C.W. Department as on 17.07.2013. 83 Annexure -4: Telephone numbers of all Civil Supplies Officers 85 Annexure- 5 : Important telephone numbers of Directorate of Legal Metrology 87 Page | iv

Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

List of Tables No Table particulars Page No Table – 1 1 Table – 2 2 Table – 3 6 Table – 4 7 Table – 5 8 Table – 6 8 Table – 7 9 Table – 8 9 Table – 9 9 Table – 10 10 Table – 11 12 Table – 12 14 Table – 13 15 Table – 14 17 Table – 15 18 Table – 16 20 Table – 17 21 Table – 18 25 Table – 19 25 Table – 20 26 Table – 21 28 Table – 22 29 Table – 23 30 Table – 24 37

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List of Figures

No Figures Page No Figure – 1 3 Figure – 2 3 Figure – 3 4 Figure – 4 4 Figure – 5 5 Figure – 6 5 Figure - 7 6

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

List of Abbreviation

AAY Antodaya Arna Yojana ACSO Asst. Civil Supply Officer AM Accounts Manager APL Above Poverty Line BDO Block Development Officer BPL Below Poverty Line BQ Black Quarter CBO Community Based Organization CF Consumer Forum CRF Calamity Relief Fund CSO Civil Supply Officer DMP Disaster Management Plan DSC Departmental Storage Centre FPS Fair Price Shop FS & CW Food Supplies and Consumer Welfare GDP Gross Domestic Production GIS Geographical Information System GOI Govt. of India GP Gram Panchayat GSDP Gross State Domestic Production H & T Handling & Transport Contractor IEC Information, Education and Communication IRT Incidence Response Team IS Inspector of Supplies JD Joint Director KBK Kalahandi, Balangir, Koraput (undivided) LM Legal Metrology MD Managing Director NCCF National Calamity Contingency Fund NDRF National Disaster Response Force NGO Non-Government Organisation OCAC Odisha Computer Application Centre ODRAF Odisha Disaster Rapid Action Force OMEGA Odisha Modernising Economy Government & Administration ORSAC Orissa Remote Sensing Application Centre OSCSC Odisha State Civil Supply Corporation Ltd. OSDMA Odisha State Disaster Management Authority PDS Public Distribution System PI Procurement Inspector PMRY Prime Minister Rojagar Yojana PR Bodies Panchayati Raj Bodies PRI Panchayat Raj Institute RI Revenue Inspector RRC Rice Receiving Center RWWS Rural Water Supply and Sanitation SHG Self Help Group SMILE Society for Management of Information, Learning and Extension SOP Standard Operating Procedure SRC Special Relief Commissioner TPDS Targeted Public Distribution System UNDP United Nations Development Programme WFP World Food Programme

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Chapter-1: Background & Profile

1.1 Background of the Disaster Management Plan (DMP) A dangerous condition or events that threaten or have the potential for causing injury to life or damage to property or the environment is called Hazard. Hazards can be categorised in many ways. But based on their origin, worldwide they are basically grouped in two broad categories.

1. Natural Hazard: Hazards with Meteorological, geological or even biological origin. 2. Un-Natural Hazard: Hazards with Human Caused or Technological origin. It is popularly known as Manmade Disasters.

It is also important to know that Natural Phenomena are extreme climatological, Hydrological or Geological processes that do not pose any threat to human or property. For example, a massive earthquake in an unpopulated area is a natural phenomenon but not a hazard. It is when these natural phenomena interact with human population or fragile areas which cases wide spread damage. The population which are prone to these natural phenomena are called Vulnerable to hazards.

A disaster is the output of a hazard such as earthquake, flood, landslide or cyclone coinciding with a vulnerable situation, which may include communities, cities or villages. Without vulnerability or hazard there is no disaster. A disaster happens when vulnerability and hazard meet.

India is a vast country and is prone to many hazards. In the meantime, India has experienced the disaster like tsunami in 2008, great earthquakes like Assam-1950, Gujarat- 1992, Sikkim-2011, Super cyclones of Odisha, unexpected flash flood of Mumbai etc.

Considering such situation, Government of India already has passed the Disaster Management Act on 23rd December, 2005 in the Parliament. After this Act, disaster is no more confined to any particular department rather it is confined to all departments. This act enables the state government to form disaster management authority at the state level and make it more effective and specific.

Odisha is located at the sub-tropical coastal location and is therefore prone to tropical cyclones, storm surges and tsunamis. The littoral areas consist of rivers with heavy load of silts which have very little carrying capacity, resulting in frequent floods, only to be compounded by breached embankments. The state is also susceptible to earthquakes as a large part of the state comes under Earthquake Risk Zone-II (Low Damage Risk Zone), the Brahmani Mahanadi graben and their deltaic areas come under Earthquake Risk Zone-III

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

(Moderate Damage Risk Zone) covering 43 out of the 103 urban local bodies of the state. Besides these natural hazards, human-induced disasters such as accidents, stampede, fire, etc, vector borne disasters such as epidemics, animal diseases and pest attacks and industrial / chemical disasters add to human suffering.

The state of Odisha is highly prone to many hazards like Droughts, Flash Flood, Landslide, and Cyclone. Some of the recent examples of such disasters include Super Cyclone of 199, Phailin of October 2013 & Hudhud of October 2014.The State Disaster Management Authority has been trying to visualize measures to mitigate disaster imparting training and awareness programmes including media and printed documents for public and Govt. Officials, by preparing disaster management plan for any kind of disaster.

1.2 Objectives of the Disaster Management Plan  To mitigate the impact of natural and man-made disasters through preparedness at various levels.

 The Disaster Management Plan (DMP) helps to bring together the information related to equipment, skilled manpower and critical supplies available in the affected area.

 It helps to know the standard operating procedures of the department at the time of disaster. The role and responsibility of each and every officer can be detected at the time of disaster.

 It helps the Department to assess its own capacity in terms of available resources and get ready to mitigate any unexpected disaster effectively and to prevent the loss of human lives and property through preparedness, prevention & mitigation of disasters.

 To assist the line departments, block administration, communities in developing compatible skills for disaster preparedness and management.

 To disseminate factual information in a timely, accurate and tactful manner while maintaining necessary confidentiality.

 To develop immediate and long-term support plans for vulnerable people in/during disasters.

 To have response system in place to face any eventuality.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

1.3 Odisha at a Glance Figure-1: Odisha Map

The State of Odisha is located between the parallels of 17.49‘N and 22.34‘N latitudes and meridians of 81.27‘E and 87.29‘E longitudes. It is bounded by the Bay of Bengal on the east; Madhya Pradesh on the west and Andhra Pradesh on the south. It has a coast line of about 450 kms. It extends over an area of 155,707 square kms. accounting about 4.87% of the total area of India. Odisha is the eleventh most populous state in India as per the 2011 Census with about 42 million people contributing 3.47 percent to the total population of India. Over the last decade, the state has witnessed a 14 percent growth in its population. Most of this population is concentrated in the rural areas with the urban population constituting only 17 percent. According to the Planning Commission‘s Tendulkar Committee Report 2009, the poverty headcount ratio of Odisha, at 57.2 percent, is the worst among all Indian states and way above the national average of 37.2 percent. If factors beyond income are considered (Multidimensional Poverty Index)1, about 63.2 percent of the people in Odisha live below the poverty line. Rural poverty, at 60.8 percent, is also significantly higher than the urban poverty, which is 37.6 percent, and the worst in India. Further, the extent of poverty is not evenly distributed in all the regions and among all social groups of Odisha. The Scheduled Castes and Scheduled Tribes of the state also have a high incidence of poverty as compared to the SCs and STs in the country as a whole2.

1The Multidimensional Poverty Index (MPI), published for the first time in the 2010 Human Development Report, complements money-based measures by considering multiple deprivations and their overlap. The index identifies deprivations across the same three dimensions as the HDI and shows the number of people who are multi-dimensionally poor (suffering deprivations in 33% of weighted indicators) and the number of deprivations with which poor households typically contend. It can be deconstructed by region, ethnicity and other groupings as well as by dimension, making it an apt tool for policymakers. Source: Human Development Report 2010- The Real Wealth of Nations: Pathways to Human Development.

2IAMR and Planning Commission, India Human Development Report 2011

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

The performance of the state in terms of literacy remains a source of concern. Although the literacy rate of Odisha (73.45 percent) is only slightly lower than the national average (74.04 percent), the gap between male and female literacy, at 82 and 64 percent respectively, is huge. According to the Odisha Human Development Report, although public expenditure on education has been rising in nominal terms, the real increase has been very limited. Administratively, Odisha is divided into 58 Sub- divisions and 316 Tehsils in 30 districts. There are 6232 G.P.s under 314 C.D. Blocks in the State.

1.4 Profile of FS & CW Department TPDS is operated under the joint responsibility of the central and state governments, with the later responsible for procurement, storage, transportation (up to the district headquarters) and bulk allocation of foodgrains. The state governments are responsible for distributing these foodgrains to consumers through a network of Fair Price Shops. However, as Odisha is a DCP (Decentralized Procurement) State for paddy, it is responsible for procurement of paddy, milling them into rice, storing and distributing rice to beneficiaries through TPDS. The State‘s responsibility includes identification of families under NFSA- 2013, issue of Ration cards, supervision and monitoring of the functioning of the Fair Price Shops. States are also responsible for movement of foodgrains from the district headquarters to the PDS shop, which requires storage at the block level.

With a network of about 25,000 Fair Price Shops (FPS) located across 30 districts, Public Distribution System covers nook and corner of the State. Under TPDS, the State distributes about 17.50 lakh MT of Rice, 3 lakh MT of Wheat and 3, 00,000 KL of SKO every year to about 86 lakh out of 96 lakh families, who are covered under NFSA in the State. TPDS in Odisha is crucial for ensuring food security as it is one of the poorest states in India. The department has created necessary infrastructures for storage and distribution of foodgrains to the targeted beneficiaries across the state in. Presently, the department has the capacity to store around 10 lakh MT of Rice in 300 RRCs & DSCs spread across all the 30 districts of the state. There are altogether about 1,600 H&T Contractors and Millers engaged for Rice processing and for the transportation of commodities to storage and retail points for distribution among the Ration Card holders.

1.5 Objectives & Functions of the Department The primary objectives of the department are:

 To ensure distribution of PDS commodities to the people at reasonable prices

 To act as a catalyst to strengthen the Consumer Protection movement in the state

 The functions of the FS & CW Department are:

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

 Formulation and implementation of policy relating to procurement, storage and distribution of food grains

 Implementation of the Targeted Public Distribution System (TPDS)

 Administration of Essential Commodities Act, 1955, Prevention of Black-marketing and maintenance of Services of Essential Commodities Act, 1980 various control orders of Central Govt. and State Government

 Procurement of Paddy

 Study, collection of intelligence and monitoring of prices of various commodities in the market

 Implementation and enforcement of standards of Weights and Measures Act and standards of Weights and Measures (Enforcement) Act and Rules made there under

1.6 Organizational Hierarchy The Food Supplies and Consumer Welfare (FS&CW) Department is functioning under Government of Odisha with the status of Secretariat as well as the Directorate. Hon‘ble Minister, FS&CW is Minister in charge of the Department. Commissioner-Cum-Secretary to Government is Secretary in charge of the Department. Secretary of the Department also functions as the Director, Food Supplies and Controller of Supplies. The Commissioner-cum- Secretary is supported by other officers such as, Addl. Secretary, Joint Secretary, Deputy Secretary, Deputy Directors, Assistant Directors, etc. An organogram of the structure at the state level is provided in the figure below:

Figure-2: Organogram of the FS&CW Department

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Figure-3: Field Level Structure of the FS&CW Department

1.7 Odisha State Civil Supply Corporation Ltd. (OSCSC)

The Odisha State Civil Supplies Corporation (OSCSC) is a fully owned Government undertaking incorporated as a Government Company under the Companies Act 1956 on 3rd September, 1980. The OSCSC acts as an agent of the state government, and handles the responsibilities of purchase, procurements and distribution of the stock through the storage agents. The Corporation maintains a no profit no loss status, in order to fulfil its commitment to serve the poor segments of the society. The State government plays a significant role in supporting the welfare activities of the Corporation. It recompenses the losses of the Corporation after taking into account all the revenue generated and expenses incurred by means of subsidy. OSCSC is responsible for the following activities:

 Procurement of PDS Rice from FCI/own stocks.

 Placement of funds with FCI/District Collectors/CSO-cum-District Mangers by 1st day of the preceding month to enable lifting before the end of the month preceding the month of allotment.

 Timely physical availability/movement of rice in coordination with the FCI.

 Regular reporting of the foodgrains allotted, lifted and distributed.

 Ensuring that all H&T Contractors lift their stocks and supply to retailers in time.

 Lifting and distribution of correct quantity and the prescribed quality of foodgrains.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Figure 4: Organisation Structure of OSCSC

1.8 Infrastructure Availability

Sl.No. Infrastructures Number Remarks 1 OSCSC Ltd. 1 Based at Bhubaneswar to coordinate at the State level

2 Civil Supply Office 30 Can be used as Control Rooms at District level in case of Emergency 3 Storage Centers (DSC/RRC) 244 Details of the Godown has been annexed (Annexure-1) 4 Retail Points 28,372 Having Storage Space and can be used for temporary storage in case of Emergency

Map showing Availability of Storage Space in the State

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

1.9 Staff Strength of the FS & CW Department

The Department has large scale vacancy of staff those are responsible for providing essential service to poor. However, the services of Procurement Inspectors and SA-cum-GA based at DSCs and RRCs can be utilized for effective management of relief services. The detailed staff strength and vacancy is given below.

Table – 2: Sanctioned staff strength and vacancy

Sl. No. of Posts Persons in No. of Vacant Category of Post No. Sanctioned Position Post

1 Commissioner-cum-Secretary 1 1 0

2 Addl. Secretary 1 1 0

3 DCA-cum-Joint Secretary 1 0 1

4 Joint Secretary (OAS) 1 1 0

5 Joint Secretary (OSS) 1 1 0

6 Deputy Secretary, (OAS) 1 1 0

7 Deputy Secretary, (OSS) 1 0 1

8 F.A.-cum-Joint Secretary 1 1 0

9 Under Secretary (OAS) 1 0 1

10 Under Secretary (OSS) 3 2 1

11 A.F.A.-cum-Under Secretary 1 1 0

12 Desk Officer 10 8 2

13 Section Officer 16 11 5

14 A.L.O. 1 0 1

15 Supdt. Issue, Level-I 1 1 0

16 Supdt. Issue, Level-II 2 2 0

17 A.S.O. 69 17 52

18 Pasting Clerk 1 1 0

19 Senior Typist 14 8 6

20 Junior Typist 4 0 4

21 Diary Supdt. 1 1 0

22 Senior Diarist 3 0 3

23 Junior Diarist 4 2 2

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Sl. No. of Posts Persons in No. of Vacant Category of Post No. Sanctioned Position Post

24 Driver 8 6 2

25 Junior Recorder 1 0 1

26 Treasury Sarkar 1 1 0

27 Record Supplier 6 4 2

28 Daftary 6 4 2

29 Peon 70 47 23

TOTAL 231 122 109

Table – 3: Sanctioned Staff Strength and Vacancy of OSCSC The detailed staff strength of OSCSC ltd. has been furnished below. Services of the Field level staff stationed in all the districts would be utilized during Disaster Management. Sl. No. Name of the post Men in position 1. Chairman 1 2. Managing Director 1 3. F.A. & C.A.O 1 4. General Manager (Admn.) 1 5. General Manager (P.D.S.) 1 6. General Manager (Procurement) 1 7. General Manager (Storage) 1 8. General Manager (A & A) 1 9. D.G.M.(F) 1 10. O.S.D. 1 11. L.O 1 12. A.L.O 1 13. Legal Assistant 1 14. A.M. (Admn.) 1 15. Other Staff Strength 38

District Office Staff Strength Sl. No. Name of the post Men in position 1. A.M.(Accts) 19 2. Sr. Acct. Supervisor 19 3. Sr. Accountant 53 4. Jr. Accountant 40 5. Procurement Inspector 313 6. S.A.-cum-D.E.O. 229 7. Quality Analyst 64 8. Junior Assistant 55 9. S.A.-cum-G.A. 172 10. Cleaner-cum-Helper / Kantawalla / Sorter 141

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Chapter 2: Hazard, Vulnerability, Capacity and Risk Profile

2.1 Nature, Frequency and Intensity of Disaster to which the Department is Prone Odisha is vulnerable to a large number of natural as well as man-made disasters, out of which flood, draught and cyclone are very frequent. In the context of human vulnerability to disasters, the small, medium and economically weaker sections are the ones that are more seriously affected. The Weaker sections of the Society are covered under PDS and as a result, are severely affected by the disasters.

Table-4: Frequency and Intensity of Disasters Sl. No Nature of Disaster Frequency Intensity

1 Flood Regular feature High

2 Cyclone Rare Moderate to high

3 Drought Every 3 – 5 years Moderate

4 Disease Epidemic Any time High

5 Tsunami Rare High

6 Tornado/Heat wave/ Less Low Earthquake

7 Industrial toxicity Less Low

2.1.1 Cyclone A Cyclone is a very large mass of air with low pressure surrounded by a high pressure air mass. Due to unequal heating of earth surface, pressure difference arises and when atmospheric pressure falls below 965 millibar at a place, strong wind blow in a spiral motion towards that low pressure center from all direction because of rotation of Earth around its own axis. The large whirling mass of air at the center where pressure is low is known as Cyclone and acts like a chimney through which air gets lifted, expands, cools and finally gets condensed causing precipitation and Cyclonic gale. If precipitation is caused by cold front it is very intense but for short period, while by warm front it is more continuous.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

The tracks of the various Cyclonic storms in the Bay of Bengal between 1891 to 1997 also reveals that most of the cyclonic storms are crossing the east coast through coastal Odisha and East Godavari district of AP. Odisha on the east coast along with West Bengal and Andhra Pradesh has the locational disadvantage of being in the path of depression of severe cyclonic storms. Severe cyclonic storm occurs when the southwest monsoon recedes or just before the onset of monsoon in late April-May-June spell. Table-5: History of Cyclone in Odisha

Sl. Date/Year Category of Cyclone Landfall and loss

1 26-30 October, 1971 Severe Cyclonic Storm Crossed Orissa Coast near Paradeep, Loss of life- 10,000

2 14-20 November,1977 Super Cyclone Crossed Andhra Coast near Nizampatnam

3 4-11 May,1990 Super Cyclone Crossed Andhra Coast about 40 Km S- W of Machlipatnam

4 5-6 November, 1996 Very Severe Cyclonic Crossed Andhra Coast near Kakinada Storm

5 25-31 October, 1999 Super Cyclone Crossed Odisha Coast near Paradeep at noon of 29 October

6 12-14 October 2013 Super Cyclone(Phailin) Coastal Odisha near Gopalpur on Sea in Ganjam District

7 11-12 October 2014 Very Sever Cyclone Crossed Visakhapatanam at noon on 12 Storm (Hudhud) October

2.1.2 Flood

The flood in coastal part is brought in mainly by the following important rivers and their tributaries.

1. The Subarnarekha 2. The Budhabalanga 3. The Baitarani 4. The Brahmani 5. The Mahanadi

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

The 482 km long of coastline of Orissa exposes the State to flood, cyclones and storm surges. Heavy rainfall during monsoon causes floods in the rivers. Flow of water from neighbouring States of Jharkhand and Chhattisgarh also contributes to flooding. The flat coastal belts with poor drainage, high degree of siltation of the rivers, soil erosion, breaching of the embankments and spilling of floodwaters over them cause severe floods in the river basin and delta areas. In Odisha, rivers such as the Mahanadi, Subarnarekha, Brahmani, Baitarani, Rushikulya, Bansadhara and their many tributaries and branches flowing through the State expose vast areas to floods.

2.1.3 Heat Wave

In the year 1998 the State of Odisha faced an unprecedented heat wave situation, as a result of which 2042 persons lost their lives. Though extensive awareness campaigns have largely reduced the number of casualties during post 1998 period, still a good number of casualties are being reported each year which have put the State Government in very difficult situation. It has become a menace during hard summer causing insurmountable human suffering. The poor people, farmers and workers mostly suffer from sunstroke and lose their lives. In the Odisha Relief Code, the State Government has made provision for payment of Rs.10,000/- towards ex-gratia relief to the bereaved family of each sunstroke victims. Since there is no provision in the items and norms of expenditure for incurring expenditure from the Calamity Relief Fund (CRF) or NCCF to provide relief to the victims of ‗Heat Wave‘, the State Government is incurring such expenditure out of the Chief Minister‘s Relief Fund (CMRF) though it is a natural calamity like Cyclone, Flood, and Earthquake etc.

2.1.4 Drought

Drought is a slow onset of a disaster. It occurs mostly due to lack of adequate rain in the dryland areas or uneven distribution of rainfall during a particular year. In addition, recurring drought tends to reduce the water table. About 70 per cent of the total cultivated areas in the state are prone to drought. These areas lack not only irrigation facilities but also receive scanty rainfall. In some areas, rainfall, though plenty, is erratic. The severity of drought is measured by crop cutting experiment, and accordingly declaration of drought area is made. Though Odisha receives an average annual rainfall of the order of 1,500 mm, there are wide variations from year to year. There is at least one severe drought year in every decade, thus underlining a high degree of vulnerability of the state to drought. Odisha has faced drought in most of the years in the latter half of the 1990s.While comparing the drought situation of different districts in the state in the second half of the 1990s, it is observed that Balangir and Boudh were the most drought-affected districts. During the period, more than 50 per cent villages in these two districts were affected thrice by drought. Half of the most drought-

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

affected districts were from the western part of Orissa. There is thus a need for concerted and intensive effort by the government to address this problem from a long-term perspective. The government has however, identiﬁed contiguous patches comprising of 47 blocks as chronic drought-prone zone in western part of the state.

2.2 Damage Caused to the Department

For over a decade, Odisha has been teetering from one extreme weather condition to another: from heat wave to cyclone, from drought to flood. The state has been declared disaster-affected for 95 years out of the last 105 years: floods have occurred for 50 years, droughts for 32, and cyclones have struck the state for 11 years. Since 1965, these calamities have not only become more frequent, they are striking areas that have never experienced such conditions before. For instance, a heat wave in 1998 killed around 2,200 people; most of the casualties were from coastal Orissa, a region known for its moderate climate. Since 1998, almost 3,000 people have died due to heatstroke in Odisha.

The 1999 super cyclone affected places like Bhubaneswar and Nayagarh, which were never traditionally cyclone-prone. The damage caused due to the super cyclone of 199 is discussed in the table below.

th th Table-6: Effects of Super Cyclone in Orissa by Districts (on28 &29 October1999)

No. of Details of House Damaged No. Total No. of Sl. Villages/ District of Population Washed Fully Partially No. Blocks Wards Total GPs Affected Affected Away Collapsed Collapsed

1 Balasore 8 155 1748 1226000 11180 37485 48125 9679

2 Bhadrak 7 166 1356 1347000 292 33221 82931 1164440

3 Cuttack 14 278 1977 2367000 0 140626 147193 287819

4 Dhenkanal 8 144 766 70000 5 7909 54318 6223 5 Jagatsinghpur 8 165 1308 1200000 9948 217174 57215 2843372

6 Jajpur 10 242 1160 1550000 0 61895 187998 249839

7 Kendrapara 9 205 1567 1400000 40 145884 125175 271099

8 Kendujhar 3 60 546 250000 1164 7393 39698 4822 9 Khurda 8 124 1167 1310000 0 30000 65540 95545

10 Mayurbhanj 9 63 341 198000 500 6000 3000 0 950

11 Nayagarh 2 40 350 150000 0 198 14059 14250 12 Puri 11 204 1714 1500000 0 58554 55368 1139225

TOTAL 97 1846 14000 12568000 23129 746337 880620 1650086 Source: White Paper on Super Cyclone, Revenue Department, Government of Odisha, December 1999.

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Table-7:Impact of Super Cyclone in Odisha during 1999 (in Nos. & crop area in Ha)

Indicator Cyclone on17.10.99 Super Cyclone on 29.10.99

Districts Affected 4 12

Blocks Affected 19 97

Villages Affected 3076 16,508

People Affected 31,67,984 1,30,00,000

Human Deaths 205 9,885

Human Injuries 400 2,507

Assets Damaged

Total Houses Damaged 3,23,773 16,69,292

Houses Washed Away Nil 23,493

Houses Fully Collapsed 78,821 7,48,499

Houses Partly Collapsed 2,44,952 8,97,300

Buildings Damaged 1113 7020

PMRY Units Affected(Nos) - 1,339

Rural Roads Damaged(km) - 7,500

District Roads Damaged(km) - 444

2.3 Extent of Damages Caused While the 2001 drought parched fields in coastal districts, the unprecedented floods of 2001 submerged 25 of the state's 30 districts. Many of these areas had never witnessed floods before. Orissa has experienced around 952 small and big cyclones and 451 tornadoes between 1891 and 1970. From 1901 to 1981 there were 380 cyclones, of which 272 resulted from depressions in the Bay of Bengal. Twenty-nine of these cyclones were devastating.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

In Odisha, damages are caused due to floods mainly in the Mahanadi, the Brahmani, and the Baitarani. These rivers have a common delta where flood waters intermingle, and when in spate simultaneously, wreak considerable havoc. This problem becomes even more acute when floods coincide with high tide. The water level rises due to deposits of silt on the river- bed. Rivers often overflow their banks or water rushes through new channels causing heavy damages. Floods and drainage congestion also affect the lower reaches along the Subarnarekha. The rivers Rusikulya, Bansadhara and Budhabalanga also cause occasional floods.

The entire coastal belt is prone to storm surges. The storms that produce tidal surges are usually accompanied by heavy rain fall making the coastal belt vulnerable to both floods and storm surges. People die; livestock perish; houses are washed away; paddy and other crops are lost and roads and bridges are damaged. The floods of 1980, 1982, 2001 and 2003 in the State were particularly severe; property worth crores of rupees was destroyed in the floods.

As regards the drought situation the western districts of Orissa are frequently affected. The drought-affected districts are Kalahandi, Nuapada, Bolangir, Boudh, Sonepur, Koraput, Malkangiri, Rayagada and Nabarangpur. A look at the District Gazetteers of the British period shows that these districts have suffered from drought particularly during the years 1868, 1896, 1818, 1820, 1922, 1925, 1929. Also in post-independence period these districts have suffered a lot during the years 1956, 1971, 1974, 1985, 1992, 1999 and in 2000.

During the Ninth Plan period the State has continuously suffered from severe calamities. On the eve of the Tenth Plan i.e., 2002-03 the entire State of Odisha is again under the grip of a severe drought. The total loss of livelihood and damage of capital stock of the State due to the calamities from 1998-99 to 2001-02 is Rs.13, 230.47 crore (Tenth Plan Document, Government of Odisha 2002-07).

A conservative study of the effects of natural disasters reveals that between 1963 and 1999, Odisha experienced 13 major disasters, which killed 22,228 people (state government figure; non-government figure puts the toll at around 40,000), and rendered 34, 21,000 people homeless.

During the Ninth Plan period (1997-2002), Odisha was in the grip of a series of disasters. On the eve of the Tenth Plan (2002-03), the entire state was going through a severe drought. The total loss of livelihood and damage to capital stock due to calamities between 1998-99 and 2001-02 stands at Rs. 13,230.47 crore, according to the Tenth Plan document, Government of Odisha. This is close to 60% of the state's total plan outlay of Rs 19,000 crore for the Tenth Five-Year Plan.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Natural calamities have seriously affected livelihoods in the state and the income level of households. Important fallout has been the serious setback suffered by the capital formation process in the economy. Consequently, the state's Gross Domestic Product (GDP) has been substantially depressed, says the [I]State Human Development Report [/I]of 2003.

The impact of disasters on Odisha‘s economy is evident. The state's per capita income declined fast in the second half of the 1990s, disaster-wise the worst phase. It is now half the national average. An average of 900,000 ha of agricultural production is lost every year due to disasters. Similarly, between 1980 and 2000, agriculture's contribution to the state GDP fell by 16%.

2.4 Vulnerability of the Department to Various Hazards Food Supplies and Consumer Welfare (FS & CW) Department having a sizeable amount of resource at the ground such as Manpower at the field, Block level Storage facility and network of Fair Price shops and Transportation arrangements for lifting the food grains at the time of need. The Department is handling various schemes which are directly benefiting to the poor and rural population. This schemes and programmes are highly vulnerable to various hazards. Various hazards to which the Department is likely prone to are discussed in Table-8

Nature of Areas likely to be Stimulus Outcome Hazards affected

Flood The coastal districts like Increased  Damage to roads and other Mayurbhanj, Balasore, frequency and Official Buildings

Bhadrak, parts of intensity of  Loss of Food grains &Crops Keonjhar, Jajpur, rainfall  Damage of PDS Kendrapara & infrastructures such as Jagatsinghpur, Cuttack, Godowns & Deptt. Buildings Puri Ganjam, part of

Kalahandi

Cyclone Most of the Coastal Storm  Loss of Life & Property Districts Balasore,  Injury Bhadrak, Kendrapara,  Loss of homes Jagatsighpur, Puri &  Damage of PDS Ganjam infrastructures such as Godowns & Dept. Buildings

 No communication & transportation

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Earth quake Seismic zones  No communication & transportation

 Loss of homes  Damage of infrastructure

Tsunami Coastal belt High tides  Loss of Life & Property  Injury

 Loss of homes  Damage of infrastructures  No communication & transportation

Drought Southern and Western Less rainfall and  Migration

Odisha- mostly Tribal water shortage  Low economic activity &non-irrigated districts  Loss of Crops & Food like Sundargarh, parts of Shortage Kalahandi, Bargarh Balangir, Jharsugda,, Kandhamal, Koraput Raygada& Keonjhar

Heat wave Mostly Western Odisha High rise of  Injury

and some parts of temperature  Loss of Life Coastal Odisha  Damage to Crops

Lightning, All parts of the State  Injury Heavy Rain,  Loss of Life Whirl wind,  Crop Damage Tornado, Heavy Rain

The following infrastructures available with the FS & CW Department, which are likely to be affected in the disaster prone areas as discussed above (Table-9).

Type of Infrastructure Availability with the Vulnerable to Hazard Department GP/GS Roads for Carrying PDS 171070.28 KMs 119749.19 (70%) Commodities Panchayat Godowns, where 6,232 3720 (60%) PDS Commodities are Stored Block level Godowns 244 150 (60%) (DSC/RRC)

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

2.5 Capacity of the FS& CW Department to Deal with Identified Disasters FS & CW Department is having reasonably well developed network for distributing commodities under PDS to targeted population of the state. But during natural calamity like flood, cyclone, earthquake, draught and disease epidemic, the institutional network get disrupted. With the limited technical manpower, supply of essential commodities, distribution of food items, controlling the price and awareness creation can be provided subject to degree and intensity of disaster is limited to low and medium magnitude. In order to provide effective services, assistance from ODRAF, Voluntary Agencies, Panchayat Raj, Revenue, Police etc. is required. In case of higher magnitude of disaster, technical experts and additional staff need to be brought from the neighboring state to manage the crisis. Since PDS is operated and managed at GP level with the support from PRI, the facilities available at Block & GP level can be utilized for effective disaster mitigation. The existing facilities are as follows.

• 6,232 Sarpanch

• 87,470 ward members,

• 854 Zilla Parishad members,

• 6,230 PS members

• 314 BDOs assisted by at least 5 extension officers each.

• 30 CSOs and 58 ACSOs at the District level and assisted by ISs & PIs at Block & DSC levels.

At least two vehicles are available with the FS & CW Deptt. at each district level, which can be used during Disaster. All the CSOs are connected with landline telephone numbers and official mobile numbers. Apart from that, other officials are having official mobile numbers. Fax machines are installed in all district Collector‘ office for transmission of information easily at the time of need.

2.6 Gaps in the Existing Capacity The department is handicapped due to large scale vacancy of ground level staff. Poor accessibility to PDS commodities due to shortage of Godowns and limited availability of transport facilities increases the vulnerability of the population during disasters.

There is a need to prepare a standard and uniform disaster operation procedure for the department to deal with various situations. The department personnel are not adequately trained regarding management and mitigation of different type of disasters including relief,

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17 rescue and rehabilitation. Adequate financial powers are need to be vested with the OSCSC and office of the CSO to manage the crisis.

2.7 Risk Analysis Various risks involved in the PDS distribution when exposed to different types of disaster are given in Table-10.

Table-10 Types of risks in FS & CW Deptt. while exposed to different Disasters

Sl. No Hazards/Disaster Risk

1 Flood and Cyclone High Risk Loss of Food Grains, Houses, damage to departmental buildings, Godowns, equipment, disruption in road network

2 Drought/ Heat Risk is Moderate wave/Lightning/Heavy Production loss causing Food Shortage Rain/Whirl Wind/Tornado Feed and water scarcity Distress Sale of Commodities Loss of Life 3 Chemical poisoning/ Low Risk as the prevalence is less. Tsunami/ Earthquake

The Hazard and Risk vulnerability analysis has been prepared based on the available data and past experiences. Premier research institutions of the state like ORSAAC, OCAC and other educational institutions have the capacity to undertake technology-driven risk assessment in the state. Services of various institutions associated with the department such as OMEGA, NIC & WFP would be taken while designing the disaster specific plans. Similarly, each district may need to undertake district specific vulnerability analysis and tie up such analysis with the District Disaster Management Plans.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Chapter 3: Prevention and Mitigation

3.1 Measures Necessary for Prevention of Disasters & Mitigation Prevention and Mitigation Plans will be evolved for vulnerable areas to reduce the impact of disasters. The following measures and investments shall be undertaken to minimise the collateral damage usually caused by the impact of any disaster.

Table-11 Measures required for minimizing the impact of disaster

Sl. No Particulars Measures required

1 Capacity building at all State level – level in vulnerable For better supervision, monitoring and preventive measures one areas flood/cyclone day training cum awareness programme will be organized at state level. Managers of OSCSC / CSOs/ACSOs/ will attend. This may be organised at Conference Hall of the Consumer Forum, Bhubaneswar.

District level - ISs/PIs/ AMs will be trained to effectively manage flood, cyclone etc. OSDM and District disaster Cell will organize the workshop in Collector‘s Conference Hall.

Community level- During October of each year, a public awareness program will be organized in each village to sensitize the community. Village volunteers will be trained regarding rescue and shifting of food grains to safer places.

2 Public awareness Mass awareness programme shall be done through different through IEC activities audio-visual media to sensitize people.

3.2 State level Capacity Building Programme For better supervision, monitoring and preventive measures, a daylong training cum awareness programme will be organized at state level. In this programme MD-OSCSC will Chair and senior officials of the FS & CW Dept. and OSCSC along with personnel involved in the training activity in the training institute will participates. Event will be managed by OSCSC ltd. with the support from Legal Metrology.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

3.3 District level Capacity Building Programme A similar capacity building program will be organized in the district level to sensitize the field staff working at the cutting edge. In this programme personnel who had attend state level programme will facilitate at district level. Here the participants will be CSO/ACSO/IS /PI. Depending upon the numbers of the participants the training batch will be decided. A batch size for a programme should not exceed 50 participants. Event will be managed by CSO of the respective District.

The fund required (18 lakhs) for prevention of disaster, mitigation, capacity building and preparedness has been proposed by the Deptt. for financial approval by State Relief Commissioner (SRC) .

Table-12 Fund requirement for prevention of disaster, mitigation, capacity building and preparedness

Name of the Event Venue Unit Total No. of Total Cost for 3 Programme Manager cost programme cost yrs.

(in lakh) (in lakh)

1 One Day CSO Dist. HQ 10,000 30 3 9 Training at District level.

2 Sensitization to OSCSC State 10,000 30 3 9 Senior staff at level state level

TOTAL 18 Lakhs

3.4 Logistic arrangement In case of any disaster, logistics play a vital role in delivery of services. The cost involved is reasonably high. The financial involvement to deal with a disaster has been estimated and fund requirement is Rs. 2.28 crores has been proposed for a period of 3 years for financial approval by State Relief Commissioner (SRC).

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Table-13 Budget requirement for logistic arrangement

Sl. Description Event No of Cost/ Total Fund for manager Unit(Block/Sub- Unit (in lakh) 3 yrs. Div) (in lakh) 1 Arrangement of additional Vehicle, POL for existing office CSO 100 20,000 20 60 vehicle for 100 Blocks vulnerable to Disaster 2 Temporary arrangement for stay of Outside staff for monitoring Food Distribution ACSO 100 250 50 150 (Approx.20 persons in a block for 10 days @ Rs 250/day /person) 3 Repair of equipment like Telephone, Fax, CSO 100 5000 5 15 Computer accessories 4 Contingency for preparing maps, CSO 20 5000 1 3 Route chart for 20 Sub-Division Total 320 30,250 76 228

3.5 Integration into its Development Plans and Projects The department will use hazard resilient design for new construction of Godowns particularly in the hazard prone areas. The existing Godowns/Departmental buildings in the flood/cyclone prone areas will be assessed for vulnerability. Wherever there is a need, necessary steps will be taken for modification/alteration of buildings.

Department will promote incentives to NGOs/CBOs and volunteers willing to assist during emergency. The services of OMEGA & WFP will be sought to streamline relief operations. The departmental training centers such as Consumer Forum and OSCSC will integrate disaster management training in their training calendar.

During occurrence of disaster, procurement of essential food grain becomes a problem. Prior to rainy season the department should have short tender for a period of three month for procurement of food grains. If such situation will not arise, the tender will be null and void. Steps will be taken for preparing information formats and monitoring checklists for monitoring and reporting during disaster.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Chapter 4: Preparedness Plan

4.1 Measures Initiated by FS & CW Deptt. for Preparedness

 All Collectors and CSOs have been requested to ensure storage of adequate quantities of essential commodities in remote / inaccessible pockets and flood prone areas before the onset of monsoon in F.S. & C.W. Department letter No. 9606 dt.25.05.2013.

 All Collectors have also been requested for floating of tenders for supply of Chuda & Gur to be procured in the eventuality of flood / occurrence of natural calamities during the year 2013 in F.S. & C.W. Department letter No. 11010 dt.21.06.2013.

 They have been requested to finalise the tenders by 10th of July, 2013 so as to keep the Millers / Traders in readiness to meet the exigencies of Natural Calamities.

 Besides, all Collectors have been requested to do the exercise for fresh identification of inaccessible / possible cut-off locations & ensure pre-stocking of PDS rice (for all schemes) with the FPS retailers on pre-deposit of cost latest by 15.07.2013 positively with an instruction to allow all the Fair Price Shops in these areas to lift their entitlement for the period of next 2-3 months in advance so as to make the PDS commodities available during the rainy season and to be utilized in the event of flood / natural calamities in F.S. & C.W. Department letter No. 11570 dt.29.06.2013.

 They have been instructed to review the pre-flood arrangement and stocking of essential commodities in inaccessible / remote pockets of their districts on regular basis and to report compliance to in F.S. & C.W. Department.

 Control room has already been set up in the Department for transmission of Flood / Natural Calamities related information to the Office of Special Relief Commissioner vide F.S. & C.W. Department letter No.11436 dt.28.06.2013. Control room has started functioning with effect from 01.07.2013. The contact Number of F.S. & C.W. Department‘s Control Room is 0674-2393644.

 Necessary arrangement has already been made for stocking of Chuda & Gur in 250 godowns of different flood prone districts.

 Processes for procurement of polythenes for protecting the food grains in flood affected areas have been initiated.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

4.2 Measures Necessary for Capacity Building

A critical component of preparedness in FS & CW Deptt. has been education and training of officials and the community members at risk, training of intervention teams, establishment of standards and operational plans to be applied following a disaster. The following measures and investments would be undertaken to ensure effective preparedness to respond any disaster is given below.

Table-14 Measures and Investment Required for Strengthening Different Components

Sl. No Particulars Measures Required

1 Strengthening of control room The Control room at State level and district level shall be well equipped with communication facility like telephone, FAX, Internet, Computer, Printer, Inverter, stationeries etc.

2 Coordination Mobility support requirement for movement of departmental personnel to the affected areas is highly essential as currently the department has very few vehicles at their disposal,

As per the requirement, the vehicle and fuel cost support shall be provided by the District authorities for distribution of PDS commodities.

National Social Service, National Cadet Corps, Nehru Yuva Kendras, local SHGs and other village level organizations will be encouraged to support for the common cause.

3 District specific Disaster All districts shall make vulnerable analysis with regard to Management Plan PDS and accordingly the CSO is responsible to prepare a plan specific to their district. The same will be submitted to District Collector to incorporate in the District Disaster Management Plan.

4 Emergency stock of Food At the State level emergency stock of essential food grains grains will be procured and supplied to each district to keep at district/sub-divisional level to mitigate any disaster event.

5 Financial preparedness Delegation of power will be given to CSOs to spend from DM account.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

4.3 Budget requirement: Provision of funds for disaster preparedness There is a need of fund to strengthen the existing facilities both at State level as well as District level under the caption ―Disaster preparedness‖ which is not available with the department. A budget provision of INR 15.56 crores has been proposed to ensure disaster preparedness as indicated below. State Relief Commissioner (SRC) needs to place the fund for smooth management of the disaster.

Table-15 Budget requirement for the Department for Disaster Preparedness

Sl. Name of the Programme Unit cost Total No. of Total cost No Programme in lakhs

A Strengthening of Control Room 1 State Control Room 200000 1 2 2 Incident Response Team at State level at 200000 1 2 OSCSC 3 District Control Room 150000 30 45 B Coordination 4 Contingent Fund for State 100000 1 1 5 Contingent Fund for District 20000 30 6 6 Emergency stock of essential commodities such 10,00,000 150 Blocks 1500 as Rice, Wheat, K-Oil, Chuda and Gur

TOTAL 1556.00

4.4 Preparedness Plans, Capacity Building, Data Collection and Identification and Training  Distribution of PDS commodities will be done regularly as per the guideline

 Keeping a Food stock of 20% of total annual requirement for the year at various levels of vulnerable district, block and GP to meet the emergency till provision of additional supply. Storing of Chuda & Gur will be done to meet the emergency requirements.

 Educating public on food stock planning and preparedness.

The Department will open control room at State and District level as a part of mandatory activity. To address flood situation, control room shall start from 15th June till 31st August during office hours. In case of any instruction by District Administration or by State Government, the period and timing of functioning of control room will be followed accordingly.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Chapter 5: Response Plan

5.1 Pre Disaster

5.1.1 Mechanism for early Warning and Dissemination Thereof After getting warning from State authorities or District Administration, information will be disseminated to field by the State/District Incident Response Team. Mass media like TV, Radio, Press warning would also be considered for preparedness.

The State and District Control room will be activated to function round the clock in the concerned district. The State IRT shall furnish the status report about the establishment of control room at district level. CSO will be responsible to provide all support to control room at district level.

5.1.2 Trigger mechanism for response After issue of early warning, Civil Supply Officer of the vulnerable districts will explain the detailed response plan at district level meeting of District disaster management authority constituted in every district in conformity with GoI guideline for planning, coordinating and implementing various activities.

5.2 Response Plan for Responding Effectively and Promptly The CSOs of non- vulnerable districts will prepare 3 separate teams of IS& PI (up to 30 % of total strength) for deployment to the affected area at the request of State IRT. The first team will be replaced after 7 days by second team and so on. All the field staff will be asked to remain at their respective head quarter with necessary preparation as per the standard operating procedure.

The control room will collect, collate and transmit information regarding matters relating to the natural calamities and relief operations undertaken, if any, and for processing and communicating all such data to concerned quarters. The list of volunteers and community resources that is already available should be in readiness to support response measures.

The Control Room shall be manned round the clock during the peak period of disaster till the relief operations are over. For this purpose one officer, one assistant and one peon will be on duty in suitable shifts. The Officer-In-Charge of the Control Room shall maintain a station diary and such other records as may be prescribed by the department. The particulars of all information received and actions taken should be entered in the Station diary chronologically.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

The CSO shall furnish a daily report to the head of office on the important messages received and actions taken thereon. The head of office shall indicate the particulars to be released for public information.

5.3 Appointment of Nodal Officers to Perform Emergency Support Functions The Civil Supply Officer will be the nodal officer at the district level to perform emergency support functions. MD-OSCSC ltd. will be the nodal officer at state level and will be su8pported by Controller, Legal Metrology. OSCSC ltd. will serve as a support agency for supply of food grains during the disaster. The department will also assist the District administration for assessing food grain requirement of people in the affected areas. The district administration will provide necessary technical support for timely distribution of food grains in affected areas.

5.4 Constitution of the Incident Response Teams (IRTs) at all levels Incident Response Team will be constituted at State and District level to tackle any disaster.

Role of the District Incident Response Team are:-

i. To coordinate with Department, OSCSC, Food Aid Agencies (WFP)and District Authority

ii. To activate Disaster Plan

iii. To prepare Food Aid plan and procure required resources as per incident specific action plan.

iv. To manage the overall response activities in the field

v. To deploy adequate staff for the response and monitor effectiveness

vi. To develop the media messages regarding up to date status of disaster mitigation and response work

vii. To Procure necessary Food stock necessary for response measures

viii. To collect and store disaster related information for post incident analysis

ix. To visit the affected areas to assess the extent of damage

Role of the State Incident Response Team are:-

i. To coordinate with State Government, Central Government, Food Aid Agencies and other concerned Departments

ii. To facilitate execution of orders for declaring the disaster

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

iii. To prepare a status report regarding the disaster

iv. Visit the spot and assist the District Response Team for pre disaster planning

v. Assess the staff and other logistic requirement for field operation and monitor effectiveness

vi. To ensure availability of funds at District and block level to meet contingency expenses

vii. To develop the media messages regarding up to date status of disaster mitigation and response work

viii. To arrange necessary Food stock necessary for response measures

ix. To monitor and guide the district response team

x. To maintain an inventory of all related guidelines, procedures, action plans, district maps and Contact numbers.

xi. To document the lessons learnt at different stages of disaster management and make suggestion for necessary addition/alteration.

Table- 16 IRT at State level for FS & CW Deptt.

Sl. No Post Role 1 MD-OSCSC ltd. Chairman 2 Addl. Secy., FS & CW Deptt. Member 3 Dy. Secy., FS & CW Member -Convenor 4 GM-PDS, OSCSC Member 5 Controller, Legal Metrology Member 6 Joint Secy., FS & CW Deptt. Member 7 Dy. Controller, Legal Metrology Member 8 Manager, Storage, OSCSC Member 9 Manager, Procurement Member 10 Dy. Director, FS & CW Dept. Member

IRT at State level shall meet at least twice in a year. 1st meeting will be held in 2nd week of December and 2nd meeting in 2nd week of May.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Table -17 IRT at each District level for FS& CW Deptt.

Sl. No Post Role 1 DM-cum-CSO Chairman 2 ACSO, Hqrs. Convenor 3 Accounts Manager, OSCSC Member 4 Selected ACSOs and Inspector of Supplies (5) Members

IRT at District level shall meet at least twice in a year after getting proceedings of meetings/ instructions/ guidelines from State IRT State level. 1st meeting will be held on 1st week of January and 2nd meeting on 1st week of June every year.

Figure -5: Schematic Diagrams of Various Disaster Management Committees

At each district there is Control Room headed by District Collector. There is District Disaster Management Committee at the District level, Block Disaster Management Committee at Bock Level, GP Disaster Management Committee at GP level and Village Disaster Management Committee at the village level.

5.6 Delegation of Financial Powers in case of Disaster Event At the district level, quick response in case of any disaster is hampered due to want of earmarked funds and power to spend. Therefore, following financial powers need to be delegated to CSOs to facilitate rescue and relief measures in case of any disaster. The expenses would be made from district fund and can be reimbursed later on after sanction of funds form SRC. The detail of delegation power needed is given in table -20

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Table -18 Delegation of financial power

Sl. No Nature of power Remarks

1 Hiring of vehicle for Mobile team (2 vehicles upto Rs. The funds will be spent from CSO 2,000 per day) for 3 days account and post approval will be taken.

2 Procurement of essential food grains up to Rs. 10 The funds will be spent from CSO lakhs/- as per the recommendation of District account and post approval will be Incident Response Team taken.

3 Contingency expenses up to Rs. 10,000/- to make The funds will be spent from CSO control room functional ( Fax/ Printer/ account and post approval will be Computer/Telephone, Mobile recharge taken. voucher/stationeries) and Fuel for vehicle, DG set etc. required for rescue and relief

5.7 Reporting Procedures and Formats The block is the lowest unit and the Inspector of Supplies will be responsible to collect and compile the statutory reports determined by the department for disaster management. The ACSO will compile the report and submit to CSO. CSO will send the report to OSCSC and FS & CW Deptt. The first choice for sending the report will be through Email. The following regular reports will be collected. The other occasional reports will be collected as per the need specific to disaster.

a. Pre assessment of village wise vulnerable areas

b. Godowns& Deptt. Buildings affected and loss thereof

c. Loss of food grains and Office Equipment

d. Relief measures like Supply of Food grains

e. Mobile teams deployed for distribution of Food Materials

5.8 Role of NGOs, Volunteers and Coordination Thereof Odisha Disaster Rapid Action Force (ODRAF) will provide assistance for distribution of food grains in the worst affected area during disaster. They will also help FS & CW staff to extend services in the inaccessible areas.

There is a wide network of Community Based Organizations and voluntary agencies in Odisha. Regular meetings will be held at more frequent intervals to face any untoward

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17 incident. Such coordination meetings can be held at district level under the chairmanship of DM & Collectors.

The role of the voluntary agencies and the CBOs which operate at the grass roots level is crucial in motivating and mobilizing community participation in disaster response measures for ensuring food supply and for improving community coping mechanism during disasters because of their close linkages with the local population and condition and flexibility in procedural matter. They will be involved for raising awareness of the communities, information dissemination, advocacy and planning, immediate food supply and transportation of food materials. Additionally, the services of WFP & OMEGA will be sought to strengthen the relief coordination.

5.9 Identification of suppliers for Departmental Food Supplies The sources for procurement of food materials/ Chuda/Gur within the district and nearest locations are identified, and the suppliers kept informed about the emergency situation, which might require action at their level for production and supply to the identified areas within the shortest possible time. Pre arrangement for tie up with Millers, Wholesalers and FCI for procuring food materials will be done. During emergency the food materials becomes a rare commodity and is a problem for arranging. Further, the Department can also make a short tender for procurement of food stocks for a period of three months (July, Aug, and Sept). If such situation does not arise the tender will be null and void.

5.10 Post Disaster

5.10.1 Role of NGOs and Volunteers National Social Service, National Cadet Corps, Nehru Yuva Kendras, village level SHGs and other welfare organizations will be involved in rescue and relief operations. They will be intimated about the measures taken by the department and their feedback will be considered for further streamlining the post operations.

5.10.2 System of Assessing the Damage The Inspector of Supplies based at the Block level should keep all the record of the damage of Godowns. The loss and damage to Godowns will be submitted by him, which will be compiled at district level for onward transmission to District Collector and OSCSC in the prescribed format. The assessment will be done by departmental field staff and compiled by the CSOs as per the prescribed format.

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Chapter 6: Rescue and Relief

6.1 Rescue The rescue measures are to be taken within shortest possible time of occurrence of disaster. This can be undertaken in following ways as mentioned in Table – 19.

Table – 19: Rescue Measures in Public Distribution System

Sl. Major Disaster How Mobilization Cost involved No required

1 Flood Provision of temporary Local Volunteers Construction of Storage and Food damaged Godowns & ODRAF Materials Cost for procuring NGOs additional food materials

2 Cyclone Provision of temporary Local Volunteers Construction of Storage and Food damaged Godowns & ODRAF Materials Cost for procuring NGOs additional food materials

3 Drought/ Heat Provision of Food Revenue & Disaster Cost for procuring wave Materials Deptt. additional food materials

6.2 Role of the Response Team The Role of Response Team is crucial and need to be performed sincerely and within shortest possible time of occurrence of disaster. The details of the Role are given in the following Table.

Table- 20: Role of the Response Team

Institution Response System

Preparedness Pre- Disaster During Disaster Post Disaster

District • Setting up control • Monitor • Dissemination of Report to State Control room and ensure functioning of information Control Room

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Institution Response System

Preparedness Pre- Disaster During Disaster Post Disaster

Room round the clock DCR regarding status functioning of the disaster • Coordination and submission • Assigning with officials of reports to PR responsibilities to • Assigning Department ADM, Sub duties to Collectors and NGOs BDOs • Holding • Vehicle DDMC arrangement meetings • Coordination with

NGOs

• Ensure functioning of warning and communication systems

• Ensure Muck Drill

DDMC • Assign • Arrangement • Coordinate with Report to Dist. responsibilities to of all district Control Room BCRCs and BDOs important Administration telephone on a regular • Ensure availability lines interval of country boats

BDMC • Assign • Ensure all • Coordinate with Report to responsibilities to BNRGSK DDMC and District all concerned buildings are Control room on officials at the functioning at a regular interval Block level GP and Block • Deploy staff at level the disaster site • On receipt of for food stock warning ask distribution all the staff to

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Institution Response System

Preparedness Pre- Disaster During Disaster Post Disaster

join duty immediately

GPDMC • Ensure formation • Open GP office • Report to of village level and other Block disaster Shelters management available groups • Rescue • Coordinate with operation and local NGOs Relief Measures working in the area

6.3 Reporting Procedure and Format Table- 21

Sl. Preparedness measures Action No. Taken/Remarks

1 Update District Disaster Management Plan twice a year specifically with reference to the resources available.

2 Check upon communication network such as phones, wireless, fax, internet etc. every month.

3 Identify and determinate Hazard wise most vulnerable & risk prone pockets quarterly.

4 Activate District Control Rooms establish communication with subdivision, Block & GP level functionaries in the close proximity affected area.

5 Designate In-charge officials

6 Check the availability of Food Grains and deployment of resources and mobilize them.

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Sl. Preparedness measures Action No. Taken/Remarks

7 Convene meetings with concerned Authority on a regular interval

8 Convene meetings with NGOs, PRIs etc. and prepare a list with their Functional Specialization and Geographical Coverage.

9 Check the availability of country boats and their functioning

10 Prepare a list of relief items for distribution division wise keeping in view the food habits of people

11 Prepare a transport and alternate transport plan for relief and distribution of food materials

12 Ensure appropriate stocking of food grains and relief material received from outside

13 Prepare a media plan for dissemination of information to the people of the district; local newspaper , radio, TV and cable, etc

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

Chapter- 7 : CAPACITY BUILDING FRAMEWORK OF FS & CW DEPT. FOR DISASTER MANAGEMENT

1. BACKGROUND

Effective disaster management requires trained human resources to deal with complex situations where effective and speedy handling can reduce the impact of a disaster on human life and property. It is necessary to continuously undertake measures to build capacity amongst officials of the Dept. those handling response and creating awareness among people. Capacity Building, Assessment, Awareness Campaign, enabling environment through strengthening infrastructure and Training are the five major components by which mitigation activities can be focused on disaster risk reduction.

2. GAP IN THE CAPACITY BUILDING OF THE DEPT.

Disaster Management covers a wide range of functions and skills, which include planning, organizing day-to-day management activities, counter-disaster operations, crisis management activities, recovery functions and specific tasks relating to information and communication. With these views, there is dearth of structured and implemented education, training, development of IEC materials, upgradation of communication system & equipments, awareness generation and orientation programmes which are urgent need for development of competence and organization of expertise. The members of Incident Response Team (IRT) based at the State office, Field functionaries and Stakeholders to be involved in Disaster management Operations, need to be trained by competent Organisation for enhancement of their Skill and better management of the situations. 3. LOGICAL FRAMEWORK FOR ADDRESSING DISASTER MANAGEMENT

Objectives Indicators Means of Assumptions verification

Goal: G1: ratio of deaths G1: Government No major unexpected Reduce deaths and injuries caused by disaster to Disaster epidemics, serious civil related to disasters in the number of people Management unrest or “mega-

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Objectives Indicators Means of Assumptions verification affected areas. exposed to a disaster Agency statistics disaster” occur. G2: Sample survey G2: % of injuries caused by disasters within population exposed disaster

1a: % of Officials who are trained on disaster The political and preparedness measures Outcome 1: 1a: Focus group security situation identified in the The capacity of FS & CW Dept. discussions remains stable community DM plan to prepare for and respond to 1b: Meetings/DM allowing community- 1b: % of targeted disasters is improved. communities with plans level actions to be identified response carried out. mechanisms in place The economy remains 1.1: % of participating stable, and food communities that have a Output 1.1: Community shortages do not tested Disaster 1.1: Copies of DM Disaster Management Plans become acute. Management Plan plans are developed and tested by

Officials & Stakeholders 1.2: Field officer’s 1.2: % of communities The security situation report Output 1.2: Early warning with abundant in the State does not

systems to monitor disaster foodgrains and other prevent 1.3: Focus group– risks are established. materials in place implementation of the cross-checked Output 1.3: Communities’ DM plan. 1.3: % of people in during annual awareness of measures to communities who can disaster prepare for and respond to Local political leaders identify at least 5 simulation disasters is improved. support preparedness and 5 response measures implementation of the DM plan Inputs/resources 1.1.1: Space to hold Activities (for Output 1.1) meetings, trainers/peer 1.1.1 Organize community Costs & sources facilitators, training People in the planning meetings. materials As per the DM 1.1.2 Engage volunteer as community support 1.1.2: Per diems plan submitted by peer facilitators. and cooperate during 1.1.3: Computers, 1.1.3 Develop/translate FS & CW Dept. printers, awareness- Disaster. community DM raising materials, awareness materials. translator

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4. CAPACITY BUILDING PLAN OF FS & CW DEPT.

Sl. No Particulars Measures required

District level - ISs/PIs/ AMs will be trained to effectively manage flood, cyclone etc. OSDM and District disaster Cell will organize the workshop in Collector’s Conference Hall.

2 Public awareness Mass awareness programme shall be done through different through IEC activities audio-visual media to sensitize people.

5. STATE LEVEL CAPACITY BUILDING PROGRAMME For better supervision, monitoring and preventive measures, a daylong training cum awareness programme will be organized at state level. In this programme MD-OSCSC will Chair and senior officials of the FS & CW Dept. and OSCSC along with personnel involved in the training activity in the training institute will participates. Event will be managed by OSCSC ltd. with the support from Legal Metrology.

6. DISTRICT LEVEL CAPACITY BUILDING PROGRAMME A similar capacity building program will be organized in the district level to sensitize the field staff working at the cutting edge. In this programme personnel who had attend state level programme will facilitate at district level. Here the participants will be CSO/ACSO/IS /PI.

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Depending upon the numbers of the participants the training batch will be decided. A batch size for a programme should not exceed 50 participants. Event will be managed by CSO of the respective District. The fund required (18 lakhs) for prevention of disaster, mitigation, capacity building and preparedness has been proposed by the Deptt. for financial approval by State Relief Commissioner (SRC) .

7. FUND REQUIREMENT FOR PREVENTION OF DISASTER, MITIGATION, CAPACITY BUILDING AND PREPAREDNESS

Name of the Event Venue Unit cost Total No. of Total cost Cost for 3 Programme Manager programme yrs. (in lakh) (in lakh)

1 One Day Training CSO Dist. HQ 10,000 30 3 9 at District level.

2 Sensitization to OSCSC State 10,000 30 3 9 Senior staff at level state level

TOTAL 18 Lakhs

8. LOGISTIC ARRANGEMENT In case of any disaster, logistics play a vital role in delivery of services. The cost involved is reasonably high. The financial involvement to deal with a disaster has been estimated and fund requirement is Rs. 2.28 crores has been proposed for a period of 3 years for financial approval by State Relief Commissioner (SRC).

9. BUDGET REQUIREMENT FOR LOGISTIC ARRANGEMENT

Sl. Description Event No of Cost/ Total Fund for manager Unit(Block/Sub-Div) Unit (in lakh) 3 yrs. (in lakh) 1 Arrangement of additional Vehicle, POL for existing office vehicle for CSO 100 20,000 20 60 100 Blocks vulnerable to Disaster

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Sl. Description Event No of Cost/ Total Fund for manager Unit(Block/Sub-Div) Unit (in lakh) 3 yrs. (in lakh) 2 Temporary arrangement for stay of Outside staff for monitoring Food ACSO 100 250 50 150 Distribution (Approx.20 persons in a block for 10 days @ Rs 250/day /person) 3 Repair of equipment like Telephone, Fax, CSO 100 5000 5 15 Computer accessories 4 Contingency for preparing maps, CSO 20 5000 1 3 Route chart for 20 Sub-Division Total 320 30,250 76 228

10. INTEGRATION INTO ITS DEVELOPMENT PLANS AND PROJECTS The department will use hazard resilient design for new construction of Godowns particularly in the hazard prone areas. The existing Godowns/Departmental buildings in the flood/cyclone prone areas will be assessed for vulnerability. Wherever there is a need, necessary steps will be taken for modification/alteration of buildings.

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Chapter 8: Knowledge Management

8.1 Introduction The FS & CW Department caters to 83% of the total population in Odisha mostly living in rural areas of the state. Therefore, the department propagates in reducing disasters by keeping people well informed and motivated towards a practice of disaster prevention and resilience. This in turn requires the collection, compilation and dissemination of relevant knowledge and information on hazards, vulnerabilities and capacities. In a broader context, information about disaster preparedness, dos‘ and don‘ts in emergency, disaster management plans, policies and guidelines are available at various domains from decades. However, millions of people are getting severely affected by disasters every year due to lack of adequate coping mechanisms. This may be attributed to the fact that the information lying at one place is not getting transformed into the lifesaving knowledge for the communities at risk. The Department aims to follow the below mentioned approach3 for knowledge management given in Figure-6.

Figure-6: Approach for Knowledge Management

Capture Orgainse

Assess/ Search/ Create Disseminati on

Use/ Share/Learn Discover

8.2 Need for Creating Network of Knowledge Institutions The network of knowledge institutions bridges the gap between information coordination and sharing and brings together knowledge and experiences of disaster practitioners capture, organize and share this knowledge and to create a versatile interface among policy-makers in the Government and disaster managers‘ at all administrative level. This network brings in information on different aspects of Disaster Risk Management and delivers it to the Disaster Risk Management practitioners. It intends to establish linkages with the on-going development information systems that need to be established.

3 Adapted from Knowledge Management In Disaster Risk Reduction - The Indian Approach

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8.3 Identification of Knowledge Institutions and Mechanism of Knowledge Sharing A network of knowledge institutions comprising of the disaster management committee at the District level, Odisha State Disaster Management Authority (OSDMA) and the FS & CW Department is formed. At the State level, the Odisha State Civil Supply Corporation (OSCSC) acts as a ―Knowledge hub‖ house for collection, training and dissemination. The agency prepares an annual plan consisting details of the training programmes to be conducted on disaster management in coordination with OSDMA. At the tertiary level the GP Resource Centre/GP Office acts a knowledge institution with regular support from the State on the capacity building associated with mock drills.

8.4 Documentation of Lessons Learnt As Odisha is a multi-hazard prone region, it is essential to document the lessons learnt from each of the disaster experience. The OSCSC documents the cause, lacunas, and the preventive measures which should be undertaken to avoid its re-occurrence. Assistance of OMEGA will be sought for documenting case studies and best practice models.

8.5 Review, Up-dation & Dissemination of Plan The primary responsibility for dissemination of plan for the FS & CW Department will be with the State Civil Supply Agency. OSCSC would also involve OSDMA for capacity building at different levels for training and dissemination. The Disaster Management Plan will be disseminated at three levels:

 District authorities, government departments, NGOs and other agencies and institutions within the state and  PRI & through mass media to the general public.

The content of the plan would be explained through well designed and focused awareness programmes. The awareness programmes would be prepared in the local language to ensure widespread dissemination up to the Gram Panchayat through various IEC materials.

8.6 DM Plan is a “Living document” – would require regular Improvement and updating – at least once a year The Disaster Management plan prepared by the Department has been circulated to all its District offices. Yearly updates on the Plan will be shared on the Departmental portal. The plan will also be updated subject to further modifications and suggestions as and when required which will be communicated to the key stake holders vide letter.

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Chapter 9: Review and Updating & Dissemination of Plan

9.1 Review and updating Plan The disaster management plan will be reviewed once in a year. Participation of different stakeholders will be ensured by inviting them to district level workshops. Based on their feedback necessary changes will be incorporated in the plan.

Table-22

Who When How

OSCSC ltd. Pre-monsoon Workshop – District

Pre-winter Seminar – District

Consumer Forum March of every year Documentation of data in collaboration with OSDMA

9.2 Dissemination of Plan A Standard operating procedure (SOP) has been prepared for flood and cyclone and will be uploaded in the department website. A printed document will be supplied to all the stakeholders. Meetings and Seminars will be held to disseminate the disaster management plan and on the SOP being prepared. The detail of the meetings and the seminars is given in the table-23

Table -23 Meetings and the seminars to be organized to orient disaster management

Name of the Responsibl Venue Unit Total No. of Total cost Programme e cost programme

1 Orientation State IRT Sambalpur 10000 3 30000 programme at Berhampur Regional level for Cuttack CSOs and District IRT

2 One day District IRT District HQ 5000 30 150000 sensitization programme at district level for ISs & PIs

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Name of the Responsibl Venue Unit Total No. of Total cost Programme e cost programme

3 One day District IRT District HQ 5000 30 150000 sensitization workshop for NGOs/CBOs/ at district level

Total 3,30,000.00

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Chapter 10: Standard Operating Procedure

10.1 SOP at Department Level The existing hazard exposure of the state of Odisha, its people and infrastructure is very high. In order to combat the potential threat and to mitigate multiple risks it is imperative that a coordinated intervention through key stakeholders is put into place. The FS & CW department will initiate envisaged actions and nodal officers identified by the department will provide necessary horizontal & vertical linkages. These procedures shall be updated and revised every six month incorporating the new insight experience and understanding of vulnerability & risk perceptions and disaster that take place with the passage of time.

The department with the support of OSCSC will organize proper training of officers and staff so that they can help in rescue, evacuation and relief work at different stage of disaster. The disaster management committees at different levels will be kept ready so that they can move to disaster site/affected area on short notice. The Standard operating procedure shall be followed during normal times, warning stage, disaster stage and post disaster stage.

People affected by disasters may be deprived of food and therefore food aid shall be provided to sustain life. The following measures shall be taken:

 Where necessary free distributions of food shall be made to those who need the food most.

 The food distribution will be discontinued once the situation normalises.

 Wherever possible dry rations shall be provided for home cooking.

 Community Kitchen for mass feeding shall be organised only for an initial short period following a major disaster particularly where affected people do not have the means to cook.

 While providing food assistance, local food practices shall be kept in mind and commodities being provided must be carefully chosen, in consultation with the affected population.

 Foods must be of good quality, safe to consume, and appropriate and acceptable to recipients.

 Rations for general food distributions shall be adopted to bridge the gap between the affected population's requirements and their own food resources.

 Food distributed should be of appropriate quality and fit for human consumption.

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 Food should be stored, prepared and consumed in a safe and appropriate manner at both household and community levels.

 Food should be distributed in a responsive, transparent, equitable manner.

 NGOs, CBOs and other social organizations should be involved for supplementing the efforts of the Government.

 The nutritional needs of the population should be met and malnutrition and micronutrient deficiencies of identified at risk groups addressed.

 Assistance from World Food Programme (WFP) will be taken

10.2 Standard Operating Procedures for the Department

Primary Tasks

 To coordinate with Government of Odisha and State Disaster Management Authority.

 To coordinate the Relief Recovery operations in the wake of disasters.

 To ensure timely supply and distribution of food grains to affected people.

 To declare and notify Disaster Situation.

Preparedness Functions

 Establish infrastructure at the district level in working order and all inventories updated.

 Train personnel on operations.

 Ensure basic facilities for personnel who will work at district level for disaster response.

 To coordinate the preparedness functions of all line departments.

 Establish disaster management funding mechanisms to ensure adequate resources for preparedness work, and quick availability of resources for relief and rehabilitation when required.

 Help DDMC with additional resources for disaster preparedness.

 On annual basis report to the OSDMA of the preparedness activities.

 Establish and activate help lines through police and district public relations office.

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 Prepare a list of potential Food Storage Centers with clearly specifying their capacity and check upon their capacity for providing food to people with varying social behavior.

 Prepare & update inventory of resources every quarter.

Mitigation

 Ensure that funds are being allocated for disaster management.

 Ensure that structural and non-structural mitigation measures are taken at Block and District level.

 Establish warning system between State – District and in high risk zones.

 Monitor implementation of construction norms for all types of buildings and storage infrastructure.

Alert and Warning Stage

 Maintain contact with forecasting agencies and gather all possible information regarding the alert.

 Ensure activation of State level EOC in standby mode.

 Instruct all ESFs to remain in readiness for responding to the emergency.

 Advise concerned DDMA to carry out evacuations where required, and to keep transport, relief and medical teams ready to move to the affected areas at a short notice.

 Dispatch field assessment teams, if required.

 Provide assessment report to the SDMA.

Response

 Coordinate and plan all activities with OSDMA

 Conduct Rapid Assessment and launch Quick Response.

 Conduct survey in affected areas and assess requirements of relief

 Distribute emergency relief material to affected population.

 Coordinate all activities involved with emergency provisions of temporary shelters, emergency mass feeding, Community Kitchen and bulk distribution of

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coordinated relief supplies for victims of disasters.

 Ensure the supply of sufficient food grains through the Public Distribution System.

 Prepare a list of relief items/ food items to be distributed.

 Formulate sector specific teams such as transport, material and equipment for responding to the disaster incident.

 Prepare a transportation plan for supply of relief items.

 Convene meetings of all NGOs, Youth Clubs, and Self Help Groups operating in the district and assign them unambiguous responsibilities for relief, recovery and rehabilitation.

 Call for emergency meeting to take stock of the situation. Develop an action plan.

 Appoint In-charge Officers of Response base.

 Ensure damage and need assessment

Recovery and Rehabilitation

 Ensure preparation of rehabilitation plan for displaced population through PRIs.

 Organise initial and subsequent technical assessments of disaster affected areas and determine the extent of loss and damage and volume and nature of relief required.

 Keep OSDMA informed of the situation.

 Ensure supply of food, medical supplies and other emergency items to the affected population.

 Visit and coordinate the implement of various rehabilitation programmes.

 Coordinate the activities of NGOs in relief and rehabilitation programmes.

 Allocate funds for the repair, reconstruction of damaged infrastructure after considering their overall loss and damage.

 Prepare an evacuation plan for population from the dangerous area / buildings as per the advice of agencies identified for issuing warnings before, during & after the incident.

 Ensure immediate disbursal of compensation.

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10.3 SOP at District, Block and GP level

Activities Responsibility Timeline Flood/ Drought/ Tsunami/ Manmade Cyclone Heat wave Lightening Preparedness Fire Others

Mock Drill Sarpanch May January Quarterly Quarterly Quarterly

Communication BDO T-3 days T-10 days Immediate NA NA from Block to GP Communication Sarpanch NA NA NA Immediate Immediate from GP to Block Awareness Sarpanch/ April December Quarterly Quarterly Quarterly campaign for EO disaster preparedness Pre-Arrangement for evacuation Coordination with BDO T-3 days T-10 days Immediate NA NA Inspector of schools to use school building as cyclone shelters Assessing the Sarpanch T-3 days T-10 days Immediate NA NA medical facilities Arrangement of Sarpanch T-3 days T-10 days Immediate NA NA flood/Cyclone shelters Resource Mapping BDO/Sarpanch April December NA NA NA & Gap Analysis to prevent calamity Medical Stock at BDO/Sarpanch Monthly Monthly Monthly Monthly Monthly BNRGSK Insurance Cover for Sarpanch/EO Annual Annual Annual Annual Annual Assets & Livestock

Riots/others Response Fire

Communication Sarpanch/EO Immediate Immediate Immediate from GP to Block

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Activities Responsibility Timeline Flood/ Drought/ Tsunami/ Manmade Cyclone Heat wave Lightening

Evacuation to BDO/Sarpanch T-0 days T-0 days T-0 days T-0 days T-0 days temporary shelters /EO

Ensuring drinking BDO/Sarpanch water, Sanitation & T-0 days T-0 days T-0 days T-0 days T-0 days /EO medical facilities

Mobilising of relief BDO/Sarpanch T-0 days T-0 days T-0 days T-0 days T-0 days distribution /EO

Communicate with the district BDO T-0 days T-0 days T-0 days T-0 days T-0 days administration for assistance

Riots/ Post Disaster Fire Others

Identification of T+7 victims for Sarpanch/EO T+7 days T+7 days T+7 days T+7 days days compensation Arrange work under T+7 MGNREGS, SGSY BDO T+7 days T+7 days T+7 days T+7 days days & NRLM Meeting fund requirements for Social Security, Consumption and PD/Collector/B T+7 economic activities T+7 days T+7 days T+7 days T+7 days DO/Sarpanch days through loans from Community Investment Support Fund (CISF) Reconstruction of houses through T+30 BDO T+30 days T+30 days T+30 days T+30 days rural housing days Schemes IAY – 95% allocated for construction of houses

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Activities Responsibility Timeline Flood/ Drought/ Tsunami/ Manmade Cyclone Heat wave Lightening 5% allocated for BPL families affected by natural calamities Mo-Kudia – 25% is reserved for household affected due to Fire, Flood, Riot and Elephant Menace. Reconstruction of local infrastructures T+30 BDO T+30 days T+30 days T+30 days T+30 days through the days following Schemes CC Roads – construction of inter village roads BRGF – to fill critical gaps in local infrastructure in 20 districts GGY - to fill critical gaps in local infrastructure for the remaining 10 districts

10.4 Checklist

Sl. Activity Question No 1 Setting aims of the Plan  What should be included in the aims and objectives? .  Who will do it?

2 Preparing community profile  Which parameters are to be mapped in the profile?

 Are any structured formats available?

 Whoisgoingtodoit?

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3 Assessment of the Community  What are the risks and vulnerabilities in the community?

 What are the weaknesses and strengths?

 What are the community resources? 4 Warning Systems  HWohwatto kpindsrepa rofec wommuniarning tsymaps?ystems a re going to be used?

 Whooperatesthem? 5 Evacuation Procedures  Who authorizes evacuation and when?  Whodoeswhatwhenwarningsarereceived?  What routes are to be followed?

 Who will look after those people in the community w h o need special assistance ?

6 Emergency Shelters  What buildings have been chosen for this purpose (e.g. shelter home, schools etc)?

 What equipment is available there and who is responsible for their failsafe operation?

7 Search and Rescue  Who is responsible?  Who will manage the shelters and how?  What equipment is available and where is it? 8 Damage/Needs Assessment—  Who is responsible? Initial and On-going  How will it be done?

9 Road Cleaning/ Debris Clearing  WhoIs there is responsible? a report format available?

 What equipment is available and where is it?

10 Communication  How will our community be in contact with the outside world after a disaster?

11 Law and Order/Security  Who What is other responsible? means are available?

12 Transport  Who is responsible for arranging transport in an emergency?

 What vehicles are available and where are they?

 What arrangements can be made with the owners 13 Repair of Community Services  Who is responsible? before a disaster? (Water ,Electricity, Phones)

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14 Health  Who will coordinate First Aid assistance?

 What clinics, equipment and supplies are available?

15 Personal Support for those  Who hasare theexperience trained First of training? Aid personnel in the Affected by Disasters community and what will be their roles?  Who will coordinate this assistance?

16 Welfare  What will be done to provide shelter, food and clothing for those in need?

17 Relief Supplies  Who will identify the neediest and how will it be done?

 How can emergency supplies be obtained after a disaster?

18 Outside Assistance  WhatWho willis available? be responsible for obtaining and distributing them?  How are requests made?

19 Testing the Community Plan  WhoHow willis responsible this be done? for making requests?

 How will a mock drill be conducted? 20 Revision and Updating of the  How often will this be done?

Community Plan  How will it be done and who will be involved?

21 Making the Community Aware  How will this be done? of the Plan  How will community members give their input to the Plan?

22 Risk Reduction  HowWho willis responsible? these be identified? (Mitigation) Activities  Who will carry out these activities?

23 Documents  HowCommunity will any maps, such programmecontact names be funded?and addresses.

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Annexure – 1: Action Taken Report on Cyclone Phailin

DISASTER MANAGEMENT OPERATIONS Food Supplies & Consumer Welfare Department (FS & CW)

DOCUMENTATION OF CYCLONE PHAILIN

1. Pre-Cyclone Phase

1.1. What role was taken by your department as a preparation to embrace the cyclone Phailin?

1.1.1. Coordination with various Departments namely Revenue & Disaster Management Department and more importantly with the Office of the Special Relief Commissioner (SRC) & Odisha State Civil Supplies Corporation (OSCSC) Ltd.

For what purpose?

 For the preparation of Departmental Disaster Management Plan to Assess and Plan for combating Disasters.

1.1.2. Coordination with District/Block/Panchayat/ULB level offices (for what purpose?)

 For Pre-Stocking of Food-Stuff and Essential Commodities such as Rice, Chuda, Gur and Kerosene Oil before the Monsoon Season for combating the eventualities of natural calamities like flood and cyclone.

1.2. What had been the mode of communication during pre-cyclone preparatory phase like issuing Govt. Orders/Office Memoranda/instructions and passing the same through fax/e-mail/postal mail (speed post/private courier)/personal messenger/telephone/mix of all communication methods?

 Necessary Communications were made with the concerned officials at state and district levels and to M.D., OSCSC Ltd. as well by letters, through telephone, Fax, E-mail and special messengers.

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1.3. What transparency and accountability mechanism was put in place to ensure effective coordination/communication with other departments and district/block/Panchayat/ULB authorities?

 Strict Instructions were issued through letters, telephonic calls were made to appropriate authorities to ensure stocking of essential commodities in Block & GP. Regular Coordination with concerned officials was ensured through all the electronic media including E-mail. All the communications have been posted in Dept. Web-site for better transparency.

1.4. What were the major challenges faced during pre-cyclone preparatory phase?

 For ensuring availability of adequate stock of essential commodities like Rice / Chuda / Gur & K. Oil etc in the remote and inaccessible pockets of the districts so as to meet a huge requirement of above items.

1.5. How have you overcome these challenges?

 Strict instructions were issued from time to time to concerned authorities of district administration to take necessary steps for pre-stocking of essential commodities and regular follow-up with concerned authorities for ensuring the same.

1.6. Are you satisfied with your pre-cyclone preparedness? If no, what else could have been done to ensure better preparedness? In other words, what has been your learning?

 Yes, the FS & CW Deptt. Is satisfied with the pre-cyclone preparedness to a great extent.

2. Post-cyclone phase

2.1. How have you prepared for post-disaster response during or before the cyclone struck?

 Immediate after the onset of Phailin, necessary action was taken by imparting instructions from time to time all the concerned officials of the Districts Administration and Block officials to remain alert and in readiness to meet the eventuality of the impending cyclone.

 The M.D., OSCSC Ltd. was requested for issuing instructions to the CSO-cum-DMS to utilise allotted quantity of rice from own CMR for relief operation at his level. Similarly, the SRC was requested to release funds for relief operations.

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2.2. What have been the major post-disaster operations taken by your department?

 (i) Correspondences issuing instructions to all the concerned officials i.e., to Collectors / CSOs have been made.

(ii) Notification / Office orders have been made with regard to supply of food materials such as Rice / Chuda / Gur / K.Oil to the cyclone affected people.

(iii) Coordination and strict follow up action with the officials of affected Districts to ensure availability of food materials and proper distribution of the same among affected people.

2.3. How have you prioritized your tasks? (Please elaborate on the mechanism.)

The FS & CW Deptt. has taken the following action in order of preference.

 All Collectors and CSOs were requested to ensure storage of adequate quantities of essential commodities in remote / inaccessible pockets and flood prone areas before the onset of monsoon in F.S. & C.W. Department letter No. 9606 dt.25.05.2013.

 All Collectors were requested for floating of tenders for supply of Chuda & Gur to be procured in the eventuality of flood / occurrence of natural calamities during the year 2013 in F.S. & C.W. Department letter No. 11010 dt.21.06.2013.They were also requested to finalise the tenders by 10th of July, 2013 so as to keep the Millers / Traders in readiness to meet the exigencies of Natural Calamities.

 Besides, all Collectors had been requested to do the exercise for fresh identification of inaccessible / possible cut-off locations & ensure pre-stocking of PDS rice (for all schemes) with the FPS retailers on pre-deposit of cost latest by 15.07.2013 positively with an instruction to allow all the Fair Price Shops in these areas to lift their entitlement for the period of next 2-3 months in advance so as to make the PDS commodities available during the rainy season and to be utilized in the event of flood / natural

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

calamities in F.S. & C.W. Department letter No. 11570 dt.29.06.2013.

 They were instructed to review the pre-flood arrangement and stocking of essential commodities in inaccessible / remote pockets of their districts on regular basis and to report compliance to in F.S. & C.W. Department.

 Necessary arrangements were made for stocking of Chuda & Gur in 250 Godowns of different flood prone districts.

2.4. How have you planned the whole post-disaster operation starting from Secretariat to Panchayat level?

 With time to time consultation with Revenue & Disaster Management Department and SRC.

2.5. How have you ensured transparency and accountability in the post-disaster operation phase?

 Yes, taken with top priority.

2.6. What challenges have you faced till now?

 Major challenge that was faced to coordinate with the officials of the concerned districts and to get the things done so far as the distribution of S.K. Oil is concerned.

2.7. How have you overcome such challenges?

 With vehement persuasion and keeping in regular touch with the officials of Oil Companies.

2.8. What has been major learning for the department?

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

 Pre-preparedness is the most vital and an important factor in combating the problems and facing the challenges in the eventualities of occurrence of any natural calamities whether it is cyclone or flood. Stocking of essential commodities for affected people and timely distribution of the same is the key for the Department.

2.9. Miscellaneous information:

 Finance Department have already been moved for making funds provision to the tune of Rs.5.56 crores in the budget of F.S. & C.W. Department.

 S.K Oil has been supplied free of cost in Ganjam district and Krushna Prasad Block of Puri district during the Phailin.

Annexure – 2: Information (Location, Capacity & Management) on RRC & RRC-cum-DSC as on 22.07.2013

RRC/RRC-cum- Total Dist. Depot Owned Depot District Name Location Block Name DSC Capacity Sl.No. Sl.No. By Managed By (In MT)

OTHER 1 1 HATTA CHHAK ANGUL OSCSC 500 GOVT.AGENCY

2 2 ANGUL ANGUL OSWC OSWC 3200

3 3 ATHMALLIK ATHAMALLIK PRIVATE OSCSC 480 ANGUL

4 4 KANIHA KANIHA PRIVATE OSCSC 300

5 5 BAINSIMUNDA KISHORENAGAR PRIVATE OSCSC 330

6 6 PALLAHARA PALLAHARA PRIVATE OSCSC 240

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7 7 TALCHER TALCHER OSWC OSWC 500

8 1 BALIAPAL BALIAPAL OSCSC OSCSC 500

9 2 MAHADEVSARAI BASTA OSCSC OSCSC 500

10 3 JALESWAR JALESWAR PRIVATE OSCSC 2625

OTHER 11 4 NILGIRI NILGIRI OSCSC 500 GOVT.AGENCY

12 5 NILGIRI NILGIRI OSCSC OSCSC 250

BALASORE OTHER 13 6 BAMPADA REMUNA OSCSC 500 GOVT.AGENCY

14 7 SIMULIA REMUNA PRIVATE OSCSC 918

15 8 SORO SIMULIA PRIVATE OSCSC 700

16 9 BALASORE SORO OSWC OSWC 6100

17 10 REMUNA BALASORE MPL OSCSC OSCSC 2000

18 11 BALASORE BALASORE MPL OSWC OSCSC 1000

19 1 GODBHAGA ATTABIRA OSWC OSWC 5000 BARAGARH 20 2 GODBHAGA ATTABIRA PRIVATE OSWC 7850

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

21 3 BARAHAGUDA BARGARH PRIVATE OSCSC 12555

22 4 KENDUPALLI-II BARGARH CWC CWC 20000

23 5 KENDUPALLI-I BARGARH CWC CWC 20000

24 6 BIJEPUR ROAD BARGARH PRIVATE OSCSC 11922

25 7 CHAKARKEND BARGARH PRIVATE OSCSC 6263

26 8 KENDUPALI BARGARH OSWC OSWC 7500

27 9 HALADIPLALI BARGARH OSWC OSWC 4590

28 10 NEAR CATTLE MARKET BARGARH CWC CWC 2500

29 11 SRIGIDA BARGARH PRIVATE CWC 5159

30 12 GOSHALA ROAD BARGARH PRIVATE CWC 27685

BALGOPAL FOOD PRODUCTS 31 13 BARGARH PRIVATE OSCSC 4185 (P) LTD, PATHARLA

32 14 KONARK RURAL WARE HOUSE BARGARH PRIVATE OSCSC 4185

33 15 RAZA RURAL GODOWN RAJBORASAMBAR PRIVATE OSCSC 4340

34 16 PADAMPUR RAJBORASAMBAR PRIVATE OSCSC 2500

35 17 MAHULPALI RAJBORASAMBAR PRIVATE OSCSC 6767

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

36 18 BISHIPALI SOHELLA PRIVATE OSCSC 6150

37 1 BASUDEVPUR OSCSC BASUDEVPUR OSCSC OSCSC 500

38 2 RADHABHALLABAPUR BASUDEVPUR PRIVATE OSCSC 150

39 3 CHARAMPA-OSWC BHADRAK OSWC OSWC 2500

40 4 CHARAMPA-RRC BHADRAK OSCSC OSCSC 2000

41 5 DHAMNAGAR CHHAK BHANDARIPOKHARI PRIVATE CWC 3610

42 6 DHAMNAGAR CHHAK OSCSC BHANDARIPOKHARI OSCSC OSCSC 500 BHADRAK 43 7 BONTH-RRC-CUM-DSC BONTH OSCSC OSCSC 500

44 8 CHANDABALI-OSWC CHANDABALI OSWC OSWC 833

45 9 CNB-SASTRI NAGAR CHANDABALI OSCSC OSCSC 500

46 10 DHAMNAGAR DHAMNAGAR OSCSC OSCSC 500

47 11 NANDAPUR TIHIDI OSCSC OSCSC 500

48 12 ACHAKA TIHIDI PRIVATE OSCSC 241.5

49 1 MADHIAPALI, BOLANGIR BOLANGIR CWC CWC 20000 BOLANGIR 50 2 BALANGIR BOLANGIR OSWC OSWC 5200

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

51 3 MANDAL BELPADA PRIVATE OSCSC 1200

OTHER 52 4 TUSURA GUDVELA OSCSC 1000 GOVT.AGENCY

53 5 JOGIMUNDA PATNAGARH PRIVATE OSCSC 800

54 6 JOGIMUNDA PATNAGARH PRIVATE OSCSC 1000

55 7 MALMUNDA PUINTALA OSWC OSWC 4000

56 8 BUBEL PUINTALA PRIVATE OSCSC 3200

57 9 BIBINA SAINTALA PRIVATE OSCSC 1350

58 10 CHARBHATA TITILAGARH OSWC OSWC 10000

OTHER 59 11 GARU BAZAR BOLANGIR MPL OSCSC 1000 GOVT.AGENCY

60 12 RUGUDIPADA BOLANGIR MPL OSCSC OSCSC 500

61 13 ASHRAMPADA KANTABANJI NAC OSCSC OSCSC 1000

OTHER 62 14 RMC,KANTABANJI KANTABANJI NAC OSCSC 1000 GOVT.AGENCY

63 15 TITLAGARH TITILAGARH NAC OSCSC OSCSC 450

BOUDH 64 1 PALASA BOUDH PRIVATE OSCSC 800

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

65 2 OSWC, BOUDH (RRC) BOUDH OSWC OSWC 5000

66 3 CHARICHHAK HARBHANGA OSCSC OSCSC 250

OTHER 67 4 PALSAGORA KANTAMAL OSCSC 500 GOVT.AGENCY

ATHAGARH RRC, COLLEGE 68 1 ATHGARH OSCSC OSCSC 500 ROAD, ATHAGARH

69 2 OSWC, BANKI BANKI OSWC OSWC 1000

70 3 BADAMBA BARAMBA OSCSC OSCSC 500

SADAR RRC, NAYABAZAR, 71 4 CUTTACK SADAR OSCSC OSCSC 500 CUTTACK CUTTACK

72 5 CWC, NAYABAZAR, CUTTACK CUTTACK SADAR CWC CWC 4000

73 6 KANTAPADA KANTAPARA OSCSC OSCSC 500

74 7 MAHANGA MAHANGA OSCSC OSCSC 500

75 8 NARASINGHPUR NARSINGHPUR PRIVATE OSCSC 600

76 9 SALIPUR SALIPUR OSCSC OSCSC 500

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

TANGI OWN RRC, BADHEISAHI, 77 10 TANGI OSCSC OSCSC 500 TANGI

CWC, CHASAPADA,GOPALPUR 78 11 TANGI CWC CWC 6000 IND.ESTATE, CHOUDWAR

79 12 OSWC, JAGATPUR CUTTACK MC OSWC OSWC 6750

OSCSC OWN GODOWN, 80 13 CUTTACK MC OSCSC OSWC 3000 JAGATPUR

81 1 BARKOTE BARKOTE PRIVATE OSCSC 500

82 2 BUDIDO REAMAL PRIVATE OSCSC 180 DEOGARH 83 3 REAMAL REAMAL PRIVATE OSCSC 300

84 4 BANIAKILINDA TILEIBANI PRIVATE OSCSC 3200

85 1 NUA BHUBAN BHUBAN PRIVATE OSCSC 550

86 2 MAHISAPAT,DHENKANAL DHENKANAL SADAR OSCSC OSCSC 2000

DHENKANAL 87 3 SUNDARIKHAL, DHENKANAL DHENKANAL SADAR PRIVATE OSCSC 600

88 4 BALIMI,HINDOL HINDOL PRIVATE OSCSC 350

89 5 BARIHAPUR PARJANG PRIVATE OSCSC 250

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

90 6 BASOI PARJANG PRIVATE OSCSC 250

91 7 KORIAN BYPASS DHENKANAL MPL PRIVATE OSCSC 1440

KAMAKHYANAGAR OTHER 92 8 KAMAKHYANAGAR OSCSC 250 NAC GOVT.AGENCY

93 1 TOTAGUMUDA GOSANI PRIVATE OSCSC 700

94 2 MACHAMARA GOSANI PRIVATE OSCSC 500

95 3 KANTRAGADA GOSANI PRIVATE OSCSC 300

OTHER 96 4 PARALAKHEMUNDI GOSANI OSCSC 1800 GOVT.AGENCY

OTHER 97 5 UPPALADA GOSANI OSCSC 1600 GOVT.AGENCY GAJAPATI

OTHER 98 6 KASHINAGAR KASHINAGAR OSCSC 1100 GOVT.AGENCY

OTHER 99 7 HADUBHANGI KASHINAGAR OSCSC 250 GOVT.AGENCY

OTHER 100 8 LUHAGUDI MOHANA OSCSC 500 GOVT.AGENCY

101 9 CHANDRAGIRI MOHANA PRIVATE OSCSC 700

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

102 10 MAHENDRAGARH R.UDAYAGIRI PRIVATE OSCSC 700

OTHER 103 11 R. UDAYAGIRI R.UDAYAGIRI OSCSC 300 GOVT.AGENCY

PARLAKHEMUNDI PARALAKHEMUNDI 104 12 OSWC OSWC 1000 (OSWC) MPL

105 1 GUNTHAPADA ASKA OSCSC OSCSC 500

106 2 ASKA(BASE RRC) ASKA PRIVATE OSCSC 1166

107 3 KODALA BEGUNIAPADA OSCSC OSCSC 500

108 4 TANARADA BELLAGUNTHA OSCSC OSCSC 500

109 5 TANARADA BHANJANAGAR OSCSC OSCSC 500

GANJAM 110 6 JILLUNDI BHANJANAGAR PRIVATE OSCSC 1000

111 7 BUGUDA BUGUDA OSCSC OSCSC 500

112 8 RIKAPALLI (DALDA MILL) CHATRAPUR PRIVATE OSCSC 2000

113 9 CHIKITI CHIKITI OSCSC OSCSC 500

114 10 CHIKITI(P) CHIKITI PRIVATE OSCSC 1150

115 11 JANIVILLI DHARAKOTE OSCSC OSCSC 500

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 116 12 DIGAPAHANDI DIGAPAHANDI OSCSC 3000 GOVT.AGENCY

117 13 DIGAPAHANDI DIGAPAHANDI OSCSC OSCSC 500

118 14 GANJAM GANJAM OSCSC OSCSC 500

119 15 SAPUAPALLI HINJILICUT PRIVATE OSCSC 1600

120 16 JAGANNATHPRASAD JAGANATHPRASAD OSCSC OSCSC 500

121 17 KABISURYANAGAR KABISURYANAGAR OSCSC OSCSC 500

122 18 NAUAGAM KABISURYANAGAR PRIVATE OSCSC 500

123 19 KHALIKOTE KHALLIKOTE PRIVATE OSCSC 300

124 20 KHALLIKOTE KHALLIKOTE OSCSC OSCSC 500

125 21 KUKUDAKHANDI KUKUDAKHANDI OSCSC OSCSC 500

126 22 LATHI KUKUDAKHANDI PRIVATE OSCSC 500

127 23 PATRAPUR PATRAPUR PRIVATE OSCSC 700

128 24 PATRAPUR PATRAPUR OSCSC OSCSC 500

129 25 POLOSARA POLASARA OSCSC OSCSC 500

130 26 BHUTASARASINGI PURUSOTAMPUR OSCSC OSCSC 500

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

131 27 BHATAKOMODA(P) PURUSOTAMPUR PRIVATE OSCSC 1050

132 28 GOLANTHARA RANGEILUNDA OSCSC OSCSC 500

133 29 SAHASPUR SANAKHEMUNDI OSCSC OSCSC 500

134 30 GAMBHARIGUDA SANAKHEMUNDI PRIVATE OSCSC 1650

135 31 SHERGAD(P) SHERAGADA PRIVATE OSCSC 660

136 32 SHERAGADA SHERAGADA OSCSC OSCSC 500

137 33 TATABALI SURADA OSCSC OSCSC 500

OTHER 138 34 GOOD SHED ROAD (BRMCS) BERHAMPUR MPL OSCSC 1081 GOVT.AGENCY

139 35 KODALA KODALA NAC OSCSC OSCSC 250

140 1 RRC,AMBASALA BALIKUDA OSCSC OSCSC 500

141 2 RRC, BASANTAPUR BIRIDI OSCSC OSCSC 500

JAGATSINGHPUR 142 3 OSWC,BASANTAPUR BIRIDI OSWC OSWC 7000

143 4 RRC,ERASAMA ERASAMA OSCSC OSCSC 500

144 5 RRC,TARADA PADA JAGATSINGHPUR OSCSC OSCSC 2000

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

145 6 OSWC,JOGADHARI JAGATSINGHPUR OSWC OSWC 1000

146 7 RRC,KRUSHNACHANDRAPUR KUJANG OSCSC OSCSC 500

147 8 RRC,SAREIKULA NAUGAON OSCSC OSCSC 500

148 9 RRC,GOPIAKUDA TIRTOL OSCSC OSCSC 500

149 1 DHANMANDAL BARCHANA OSWC OSWC 10200

150 2 SAYEEDPUR BINJHARPUR OSCSC OSCSC 500

OTHER 151 3 DANAGADI DANAGADI OSCSC 300 GOVT.AGENCY

JAJPUR 152 4 MANGALPUR DASARATHPUR OSCSC OSCSC 500

153 5 PANIKOILI KORAI OSCSC OSCSC 2000

DHAWALGIRI, JAJPUR ROAD, 154 6 KORAI CWC CWC 1400 (RRC)

155 7 PANIKOILI- II KORAI PRIVATE OSCSC 3000

156 1 BAGDEHI KIRMIRA PRIVATE OSCSC 136

JHARSUGUDA 157 2 BAGDEHI KIRMIRA PRIVATE OSCSC 134

158 3 EKATALI JHARSUGUDA MPL PRIVATE OSCSC 686

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

159 1 BH.PATNA-1 BHAWANIPATNA OSWC OSWC 5500

160 2 BH.PATNA-II BHAWANIPATNA OSWC OSWC 20617

161 3 NAKTIGUDA BHAWANIPATNA OSCSC OSCSC 250

OTHER 162 4 DHARAMGARH DHARAMGARH OSCSC 200 GOVT.AGENCY

163 5 DHARMAGARH DHARAMGARH OSWC OSWC 2500

164 6 GOLAMUNDA GOLAMUNDA OSCSC OSCSC 250

165 7 JAIPATNA JAIPATNA OSWC OSWC 1800 KALAHANDI OTHER 166 8 JAIPATNA JAIPATNA OSCSC 250 GOVT.AGENCY

OTHER 167 9 JUNAGARH JUNAGARH OSCSC 300 GOVT.AGENCY

168 10 JUNAGARH JUNAGARH OSWC OSWC 8500

169 11 KURUGUDA ROAD, JUNAGARH JUNAGARH CWC CWC 26000

OTHER 170 12 KALAMPUR KALAMPUR OSCSC 250 GOVT.AGENCY

171 13 KARLAMUNDA KARLAMUNDA OSCSC OSCSC 250

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 172 14 BORINGPADAR KESINGA OSCSC 250 GOVT.AGENCY

173 15 KESINGA KESINGA OSWC OSWC 10000

OTHER 174 16 KOKSARA KOKSARA OSCSC 500 GOVT.AGENCY

175 17 DHANRABHATA LANJIGARH PRIVATE OSCSC 200

176 18 LANJIGARH LANJIGARH OSCSC OSCSC 250

177 19 M.RAMPUR M.RAMPUR PRIVATE OSCSC 200

OTHER 178 20 M.RAMPUR M.RAMPUR OSCSC 240 GOVT.AGENCY

OTHER 179 21 BALIPADA NARLA OSCSC 400 GOVT.AGENCY

180 22 TH.RAMPUR TH RAMPUR OSCSC OSCSC 250

181 23 PARAMANAND PUR BHAWANIPATNA MPL PRIVATE OSCSC 150

182 1 BALLIGUDA BALLIGUDA OSCSC OSCSC 250

OTHER KANDHAMAL 183 2 DARINGBADI DARINGIBADI OSCSC 500 GOVT.AGENCY

184 3 DARINGBADI DARINGIBADI OSCSC OSCSC 250

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 185 4 K NUAGAON K.NUAGAM OSCSC 100 GOVT.AGENCY

186 5 KHAJURIPADA KHAJURIPADA OSCSC OSCSC 250

187 6 KOTAGARH KOTAGHAR OSCSC OSCSC 250

OTHER 188 7 KOTAGHAR KOTAGHAR OSCSC 500 GOVT.AGENCY

189 8 PHULBANI PHULBANI OSWC OSWC 5200

OTHER 190 9 RCMS,RAIKIA RAIKIA OSCSC 110 GOVT.AGENCY

OTHER 191 10 RMC, RAIKIA RAIKIA OSCSC 250 GOVT.AGENCY

192 11 BEDASUGA TIKABALI PRIVATE OSCSC 1000

193 1 DEMAL,AUL AUL OSCSC OSCSC 500

194 2 CHHATA DERABISH OSCSC OSCSC 500

KENDRAPARA 195 3 CHHAGHARIA KENDRAPARA OSCSC OSCSC 2000

196 4 JUNA,MARSHAGHAI MARSHAGHAI OSCSC OSCSC 500

197 5 RAJKANIKA RAJKANIKA OSCSC OSCSC 500

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

198 6 RAJNAGAR RAJNAGAR OSCSC OSCSC 500

199 1 CHAMPUA CHAMPUA OSCSC OSCSC 500

200 2 GOHIRA GHASIPURA PRIVATE OSCSC 900

201 3 TIKIRA GHATAGAON PRIVATE OSCSC 400

202 4 JANGHIRA HARICHANDANPUR PRIVATE OSCSC 500

KEONJHAR 203 5 ORALI HATADIHI PRIVATE OSCSC 1200

204 6 JHUMPURA JHUMPURA OSCSC OSCSC 500

205 7 MANDUA KEONJHAR OSCSC OSCSC 2000

206 8 PATNA PATNA OSCSC OSCSC 500

207 9 BARBIL BARBIL MPL OSCSC OSCSC 500

208 1 BALIANTA BALIANTA OSCSC OSCSC 500

209 2 BALIPATNA BALIPATNA PRIVATE OSCSC 350

210 3 BEGUNIA BEGUNIA OSCSC OSCSC 500 KHURDHA 211 4 BOLAGARH BOLGARH OSCSC OSCSC 500

212 5 JATNI JATNI OSCSC OSCSC 1200

213 6 KHORDHA KHORDHA OSCSC OSCSC 500

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

214 7 TANGI TANGI OSCSC OSCSC 500

215 8 BALUGAON BALUGAON NAC PRIVATE OSCSC 940

216 9 MANCHESWAR BHUBANESWAR MC OSCSC OSCSC 4200

217 1 BANDHUGAON-DSC BANDHUGAM PRIVATE OSCSC 200

OTHER 218 2 BOIPARIGUDA-BASE RRC BOIPARIGUDA OSCSC 1000 GOVT.AGENCY

219 3 BOIPARIGUDA-DSC BOIPARIGUDA OSCSC OSCSC 250

OTHER 220 4 NUAGAON-BASE BORIGUMMA OSCSC 1000 GOVT.AGENCY

OTHER 221 5 BORIGUMMA-DSC BORIGUMMA OSCSC 500 KORAPUT GOVT.AGENCY

OTHER 222 6 BORIGUMMA-BASE RRC BORIGUMMA OSCSC 500 GOVT.AGENCY

223 7 DASMANTPUR-DSC DASMANTPUR OSCSC OSCSC 250

224 8 JEYPORE-DSC JEYPORE OSCSC OSCSC 400

225 9 JEYPORE-CWC-BASE JEYPORE CWC CWC 2000

226 10 KORAPUT-DSC KORAPUT PRIVATE OSCSC 600

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 227 11 KOTPAD-DSC KOTPAD OSCSC 500 GOVT.AGENCY

OTHER 228 12 KOTPAD-BASE KOTPAD OSCSC 500 GOVT.AGENCY

229 13 KUNDRA-DSC KUNDRA OSCSC OSCSC 250

230 14 LAMTAPUT-DSC LAMTAPUT OSCSC OSCSC 250

OTHER 231 15 LAXMIPUR-DSC LAXMIPUR OSCSC 200 GOVT.AGENCY

232 16 NANDAPUR-DSC NANDAPUR PRIVATE OSCSC 300

233 17 NARAYANPATNA-DSC NARAYANAPATNA OSCSC OSCSC 250

234 18 POTTANGI-DSC POTTANGI PRIVATE OSCSC 300

OTHER 235 19 SEMILIGUDA-DSC SEMILIGUDA OSCSC 400 GOVT.AGENCY

236 20 JEYPORE MPL BASE RRC JEYPORE MPL OSCSC OSCSC 1000

237 21 JEYPORE MPL DSC JEYPORE MPL OSCSC OSCSC 400

OTHER 238 1 RRC-CUM-DSC,KALIMELA KALIMELA OSCSC 1000 GOVT.AGENCY MALKANGIRI

239 2 RRC-CUM-DSC,KHAIRPUT KHAIRPUT OSCSC OSCSC 450

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 240 3 RRC-CUM-DSC,KORUKONDA KORUKONDA OSCSC 1000 GOVT.AGENCY

RRC-CUM--DSC 241 4 KUDUMULUGUMMA OSCSC OSCSC 250 KUDUULUGUMMA

242 5 OSWC,MALKANGIRI MALKANGIRI OSWC OSWC 8300

OTHER 243 6 RRC-CUM-DSC,MATHILI MATHILI OSCSC 1000 GOVT.AGENCY

244 1 BARIPADA OSWC BARIPADA OSWC OSWC 2500

245 2 BETNOTI 01 BETNOTI OSCSC OSCSC 750

246 3 GB NAGAR G B NAGAR OSCSC OSCSC 850

247 4 GB NAGAR G B NAGAR PRIVATE OSCSC 600

248 5 JOSHIPUR JASHIPUR OSCSC OSCSC 250 MAYURBHANJ OTHER 249 6 JOSHIPUR JASHIPUR OSCSC 300 GOVT.AGENCY

OTHER 250 7 DHANGIDISOLE SARASKANA OSCSC 1000 GOVT.AGENCY

251 8 UDALA UDALA OSCSC OSCSC 550

252 9 BARIPADA BARIPADA MPL OSCSC OSCSC 1000

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

KARANJIA, ANKURA, WARD 253 10 KARANJIA NAC PRIVATE OSCSC 1600 NO.13

254 11 RAIRANGPUR RAIRANGPUR NAC PRIVATE OSCSC 5000

PHATEPANI RAIRANGPUR PEG 255 12 RAIRANGPUR NAC OSWC OSWC 5000 GODOWN

256 1 CWC,TRILIAMBOGUDA NABARANGPUR CWC CWC 10000

257 2 NABARANGPUR NABARANGPUR OSWC OSWC 3500 NAWARANGPUR 258 3 RAIGHAR RAIGHAR OSWC OSWC 500

259 4 UMERKOTE UMERKOTE OSWC OSWC 2700

260 1 SATPATNA DASPALLA PRIVATE OSCSC 200

OTHER 261 2 RCMS, DASPALLA DASPALLA OSCSC 300 GOVT.AGENCY

NAYAGARH 262 3 OSWC, NAYAGARH NAYAGARH OSWC OSWC 1000

263 4 PANIPOILLA SUGAR FACTORY NAYAGARH PRIVATE OSCSC 2630

264 5 KADALIABANDHA ODAGAON PRIVATE OSCSC 2000

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 265 6 SARANKULA ODAGAON OSCSC 500 GOVT.AGENCY

266 7 GOTISAHI ODAGAON PRIVATE OSCSC 2000

OTHER 267 8 RMC GODOWN, NAYAGARH NAYAGARH NAC OSCSC 1500 GOVT.AGENCY

268 1 BODEN BODEN OSCSC OSCSC 500

269 2 KHARIAR KHARIAR PRIVATE OSCSC 2000

270 3 PUTUPADA KHARIAR OSWC OSWC 5000

271 4 KOMNA KOMNA PRIVATE OSCSC 1400

272 5 KH.ROAD NUAPADA OSWC OSWC 7500 NUAPADA 273 6 POONAM,KH.ROAD NUAPADA PRIVATE OSCSC 1500

274 7 PEG,DUMERPANI NUAPADA OSWC OSWC 5000

275 8 RRC, DUMERPANI NUAPADA OSWC OSWC 6400

276 9 SINAPALI SINAPALI OSCSC OSCSC 250

277 10 SINAPALI SINAPALI PRIVATE OSCSC 500

PURI 278 11 ASTARANGA ASTARANG OSCSC OSCSC 500

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

279 12 REBENANUAGAON BRAHMAGIRI OSCSC OSCSC 500

280 13 DELANG - 1000 DELANG PRIVATE OSCSC 1000

281 14 DELANG - 4000 DELANG PRIVATE OSCSC 4000

282 15 KUSUPUR GOP OSCSC OSCSC 500

283 16 BALARA KAKATPUR OSCSC OSCSC 500

284 17 NUAPADA(KRUSHNA PRASAD) KRUSHNAPRASAD OSCSC OSCSC 500

285 18 ANDHIA NIMAPARA OSCSC OSCSC 500

286 19 NIMAPARA(OSWC) NIMAPARA OSWC OSWC 5000

287 20 SIRIAPUR(PIPILI) PIPLI OSCSC OSCSC 500

288 21 SADAR PURI SADAR OSCSC OSCSC 2600

289 22 SAKHIGOPAL SATYABADI OSCSC OSCSC 500

OTHER 290 1 RMC CHATIKONA BISSAMCUTTACK OSCSC 750 GOVT.AGENCY

RAYAGADA OTHER 291 2 TDCC CHATIKONA BISSAMCUTTACK OSCSC 500 GOVT.AGENCY

292 3 OSWC GUNUPUR GUNUPUR OSWC OSWC 11000

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

293 4 OWN K.SINGPUR K.SINGPUR OSCSC OSCSC 250

OTHER 294 5 RMC MUNIGUDA MUNIGUDA OSCSC 1000 GOVT.AGENCY

295 6 OSWC RAYAGADA RAYAGADA OSWC OSWC 4900

OTHER 296 7 RMC GUNUPUR GUNUPUR NAC OSCSC 1750 GOVT.AGENCY

SUGAR ZONAL DEPOT 297 8 RAYAGADA MPLT OSWC OSCSC 2800 RAYAGADA

OTHER 298 9 RMC RAYAGADA RAYAGADA MPLT OSCSC 1150 GOVT.AGENCY

OTHER 299 10 TDCC RAYAGADA RAYAGADA MPLT OSCSC 1250 GOVT.AGENCY

300 1 DURGAPALI DHANKAUDA OSWC OSWC 8500

301 2 A-KATAPALI DHANKAUDA OSWC OSWC 10000

SAMBALPUR 302 3 NUAKHURIGAON DHANKAUDA PRIVATE CWC 6600

303 4 SANSINGHARI, GOSHALA MANESWAR PRIVATE CWC 8800

304 5 SASON RENGALI PRIVATE OSCSC 10000

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Disaster Management Plan of FS & CW Department for the Financial Year 2016-17

OTHER 305 6 BARAIPALI SAMBALPUR MPL OSCSC 3000 GOVT.AGENCY

306 1 BISALPALI BINKA PRIVATE OSCSC 3840

307 2 JAMPALI BINKA PRIVATE OSCSC 8270

308 3 PANDKITAL DUNGURIPALI PRIVATE OSCSC 5500

SONEPUR 309 4 SONEPUR-2, PANISIALI SONEPUR OSCSC OSCSC 3000

310 5 BABUPALLI SONEPUR CWC CWC 10000

311 6 JHINKI SONEPUR OSWC OSWC 10000

312 7 SONEPUR-1, PANISIALI SONEPUR PRIVATE OSCSC 2800

313 1 BALISANKARA BALISANKARA PRIVATE OSCSC 250

314 2 BARGAON BARGAON PRIVATE OSCSC 300

315 3 BONAI BONAI OSCSC OSCSC 250

SUNDERGARH OTHER 316 4 GURUNDIA GURUNDIA OSCSC 250 GOVT.AGENCY

317 5 HEMGIRI HEMGIRI OSCSC OSCSC 250

318 6 KOIRA KOIRA OSCSC OSCSC 250

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319 7 LAHUNIPARA LAHUNIPARA OSCSC OSCSC 500

OTHER 320 8 VEDVYASH LATHIKATA OSCSC 1000 GOVT.AGENCY

321 9 LEPHRIPARA LEPHRIPARA OSCSC OSCSC 250

OTHER 322 10 LEPHRIPARA LEPHRIPARA OSCSC 100 GOVT.AGENCY

OTHER 323 11 NUAGAON NUAGAON OSCSC 100 GOVT.AGENCY

324 12 NUAGAON NUAGAON OSCSC OSCSC 250

325 13 RANIBANDH RAJGANGPUR MPL OSCSC OSCSC 1000

326 14 STI CHOUCK, RKL ROURKELA MPL OSCSC OSCSC 1500

327 15 PATRAPALI,SH-10 SUNDARGARH MPL PRIVATE OSCSC 700

TOTAL 700508.5 CAPACITY

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Annexure – 3: Information on supply of essential commodities to the victims of cyclonic storm “Phailin” and subsequent flood during 2013.

Sl. Name of the District Name and quantity of essential commodities supplied to No. victims of cyclonic storm “Phalin” and flood.

Rice (in Qtl.) Chuda (in Qtl.) Gur (in Qtl.)

1. Balasore 64433.4200 3022.2300 252.5464

2. Bhadrak 48527.5500 489.5000 157.3000

3. Cuttack 22081.0850 695.8800 576.4370

4. Dhenkanal 30.5000 53.2000 4.0000

5. Gajapati 19993.7115 598.2000 287.9000

6. Ganjam 484377.1620 7980.7700 1657.4690

7. Jagatsinghpur 28257.1050 179.3800 34.9800

8. Jajpur 54761.9123 1037.2500 99.6400

9. Kandhamal 2368.2500 125.0000 5.2082

10. Kendrapara 14428.7400 558.9000 108.9500

11. Keonjhar 5268.0000 289.9000 0.0000

12. Khurda 17777.1050 230.6500 37.2531

13. Mayurbhanj 54861.3950 1217.3700 73.2000

14. Nayagarh 43559.5000 466.1400 47.7000

15. Puri 136367.5700 1061.0600 80.9400

Sub-Total 997093.0058 18005.4300 3423.5237

Air Dropping - 614.9700 71.6780

G. Total 997093.0058 18620.4000 3495.2017

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Annexure- 4: Important Telephone Numbers of Officials of F.S & C.W. Deptt.

Designation of the Officer Telephone No. Mobile No.

Commissioner-cum-Secretary to Govt. 0674-2536892 9437015000

Additional Secretary to Govt. 0674-2395238

0674-2562165 (Res.)

M.D., OSCSC Ltd., Bhubaneswar 0674-2391953 9437222222

Joint Secretary 0674-2322342

F.A.-cum-Joint Secretary 0674-2322339

A.F.A.-cum-Under Secretary 0674-2322346 9937703122

Deputy Secretary 0674-2322345 9437317079

Deputy Director (M.I) 0674-2393790

Control Room 0674-2393644

Annexure -5: Total strength of F.S & C.W. Department as on 17.07.2013.

No. of Sl. Persons in No. of Vacant Category of Post Posts No. Position Post Sanctioned

1 2 3 4 5

1 Commissioner-cum-Secretary 1 1 0

2 Addl. Secretary 1 1 0

3 DCA-cum-Joint Secretary 1 0 1

4 Joint Secretary (OAS) 1 1 0

5 Joint Secretary (OSS) 1 1 0

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No. of Sl. Persons in No. of Vacant Category of Post Posts No. Position Post Sanctioned

6 Deputy Secretary, (OAS) 1 1 0

7 Deputy Secretary, (OSS) 1 0 1

8 F.A.-cum-Joint Secretary 1 1 0

9 Under Secretary (OAS) 1 0 1

10 Under Secretary (OSS) 3 2 1

11 A.F.A.-cum-Under Secretary 1 1 0

12 Desk Officer 10 8 2

13 Section Officer 16 11 5

14 A.L.O. 1 0 1

15 Supdt. Issue, Level-I 1 1 0

16 Supdt. Issue, Level-II 2 2 0

17 A.S.O. 69 17 52

18 Pasting Clerk 1 1 0

19 Senior Typist 14 8 6

20 Junior Typist 4 0 4

21 Diary Supdt. 1 1 0

22 Senior Diarist 3 0 3

23 Junior Diarist 4 2 2

24 Driver 8 6 2

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No. of Sl. Persons in No. of Vacant Category of Post Posts No. Position Post Sanctioned

25 Junior Recorder 1 0 1

26 Treasury Sarkar 1 1 0

27 Record Supplier 6 4 2

28 Daftary 6 4 2

29 Peon 70 47 23

TOTAL 231 122 109

Annexure -6: Telephone numbers of all Civil Supplies Officers

Name of District STD code Dist. Manager Mobile

Angul 06764 230282 9438200031

Balasore 06782 262007 9438200032

Baragarh 06646 246042 9438200033

Bhadrak 06784 240424 9438200034

Bolangir 06652 232672 9438200035

Boudh 06841 222251 9438200036

Cuttack 0671 2607744 9438200037

Deogarh 06641 226458 9438200038

Dhenkanal 06762 224530 9438200039

Gajapati 06815 222523 9438200040

Ganjam 06811 263931 9438200041

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Name of District STD code Dist. Manager Mobile

Jagatsinghpur 06724 220303 9438200042

Jajpur 06728 222055 9438200043

Jharsuguda 06645 273144 9438200044

Kalahandi 06670 230392 9438200045

Kandhamal 06842 253670 9438200046

Kendrapara 06727 220544 9438200047

Keonjhar 06766 255405 9438200048

Khurda 06755 220607 9438200049

Koraput 06854 251649 9438200050

Malkangiri 06861 230358 9438200051

Mayurbhanj 06792 252648 9438200052

Nabarangpur 06858 222441 9438200053

Nayagarh 06753 252439 9438200054

Nuapada 06678 223430 9438200055

Puri 06752 222228 9438200056

Rayagada 06856 222425 9438200057

Sambalpur 0663 2410845 9438200058

Sonepur 06654 220290 9438200059

Sundargarh 06622 272248 9438200060

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Annexure- 7 Important telephone numbers of Directorate of Legal Metrology and OSCSC Ltd.

Designation of Officer Telephone No.

Controller, Legal Metrology 0674-2350872

Dy. Controller, Legal Metrology 0674-2350184

Vehicles

7 vehicles (L.M) are now used in F.S. & C.W. Department

Type of vehicles used

1. 6 numbers of cars.

2. 1 Jeep.

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