Local Government Performance Assessment
Mukono Municipal Council
(Vote Code: 772)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 73%
Educational Performance Measures 77%
Health Performance Measures 61%
Water & Environment Performance Measures 0% 772 Accountability Requirements 2019 Mukono Municipal Council
Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s Mukono MC submitted the Annual performance contract of the inventory/schedule of Performance Contract of the forthcoming forthcoming year by June 30 on the LG submissions of year on 23rd July 2019. This is within the basis of the PFMAA and LG performance contracts, adjusted deadline of 31st August 2019. Budget guidelines for the coming check dates of Thus, the LG is compliant. financial year. submission and issuance of receipts and:
o If LG submitted before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s The Approved Budget for Mukono MC includes a Procurement Plan for inventory of LG budget dated 23rd July 2019 had a Procurement the forthcoming FY by 30th June submissions, check Plan for FY 2019/2020 attached. (LG PPDA Regulations, 2006). whether:
o The LG budget is accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s Mukono MC submitted the Annual performance report for the previous official record/inventory Performance Report for the previous FY FY on or before 31st July (as per of LG submission of on Tuesday 05th August 2019. This is LG Budget Preparation Guidelines annual performance within the adjusted deadline of 31st for coming FY; PFMA Act, 2015) report submitted to August 2019. MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
4 Yes LG has submitted the quarterly From MoFPED’s Mukono MC submitted the Quarterly budget performance report for all official record/ Budget Performance Report for all the the four quarters of the previous FY inventory of LG four quarters of the previous FY as by end of the FY; PFMA Act, 2015). submission of quarterly follows: The 4th Quarter Report was reports submitted to submitted on Monday 05th August 2019, MoFPED, check the the 3rd Quarter Report was submitted on date MoFPED Monday 27th May 2019. 2nd Quarter received the quarterly report was submitted on Monday 04th performance reports: February 2019, while the 1st Quarter Report was submitted on Monday 19th • If LG submitted all November 2018. This is within the four reports to adjusted deadline of 31st August 2019. MoFPED of the previous FY by July 31, then it is compliant (timely submission of each quarterly report, is not an accountability requirement, but by end of the FY, all quarterly reports should be available).
• If LG submitted late or did not submit at all, then it is not compliant.
Audit 5 No The LG has provided information to From MoFPED’s Mukono Municipal Local Government the PS/ST on the status of Inventory/record of LG submitted the Report on status of implementation of Internal Auditor submissions of implementation of Internal Auditor General and the Auditor General’s statements entitled General’s and Auditor General’s findings findings for the previous financial “Actions to Address for financial year 2017/2018 and was year by end of February (PFMA s. Internal Auditor received by Office of Internal Auditor 11 2g). This statement includes General’s findings”, General and Auditor General on May 12, actions against all find- ings where 2019. the Internal Audi- tor and the Check: Auditor General recommended the The required date for submission for this • If LG submitted a Accounting Officer to take action in year 2018/2019 being April 30 2019 then ‘Response’ (and lines with applicable laws. Mukono District Local Government is not provide details), then it Compliant. is compliant
• If LG did not submit a’ response’, then it is non-compliant
• If there is a response for all –LG is compliant
• If there are partial or not all issues responded to – LG is not compliant.
6 Yes The audit opinion of LG Financial Mukono Municipal Council has clean Statement (issued in January) is audit opinion as per the Auditor General not adverse or disclaimer. report for FY 2018/2019 and hence Mukono Municipal Council is compliant.
772 Crosscutting Mukono Performance Municipal Measures 2019 Council
Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 0 All new Evidence that a district/ There was no evidence of a functional and fully constituted infrastructure municipality has: Physical Planning Committee at Mukono MC as follows: projects in: (i) a municipality / • A functional Physical a) 8 Members of the Municipal PPC were appointed as per letter (ii) in a district Planning Committee in dated 02nd January 2015, Ref. No. MMC/SM/10C. However, this are approved place that considers is below the required number of members stated by Section 11 of by the new investments on the Physical Planning Act, 2010 ; respective time: score 1. b) Physical Planner in Private Practice was appointed as required Physical by the Physical Planning Act, 2010, Planning Committees c) The Physical Planning Committee met and discussed issues and are concerning Physical Planning, development control and approval consistent with of development applications on 27th June 2019; 23rd March the approved 2019; 12th July 2018; and 30th July 2018, and Physical Plans d) The Plan Register book was in place starting 04th July 2019 Maximum 4 with details such as date of entry, Serial No., Plan No., Proposed points for this Development, Name and Address of Architect, Plot and Block performance No., Total Floor Area (Sq. M), Amount Assessed, Amount paid, measure. Status (Approved, Rejected or Deferred), Remarks, Date of collection and the details of the receiver.
1 0 All new • Evidence that district/ There was no evidence that the municipality had submitted 4 sets infrastructure MLG has submitted at of their Municipal Physical Planning Committee Meeting Minutes projects in: (i) a least 4 sets of minutes to the Ministry of Lands, Housing and Urban Development. 1 set municipality / of Physical Planning of minutes for the meeting held on 12th July 2018 was submitted (ii) in a district Committee to the on 24th August 2018. Other sets of minutes for the meetings held are approved MoLHUD score 1. on 13th Sept 2018, 02nd Nov 2018 and 27th June 2019, were not by the submitted to the Ministry as required. respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 1 0 All new • All infrastructure Mukono MC has no Municipality Physical Development Plan in infrastructure investments are place to guide infrastructure investments. projects in: (i) a consistent with the municipality / approved Physical (ii) in a district Development Plan: are approved score 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
1 1 All new • Action area plan There was evidence that Mukono MC had Local Area Plans infrastructure prepared for the prepared for Gulu Ward (2016 – 2021); Bukerere and Misindye projects in: (i) a previous FY: score 1 or Ward (2016 – 2021); Nyenje Ward (2016 – 2021); Ntawo Ward municipality / else 0 (2018 – 2023) through M/S Latitude Consulting Group Limited. (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities There was evidence that these priority projects in Mukono MC investment in AWP for the current AWP for FY 2019/20 were derived from the Budget Conference activities in the FY are based on the for FY 2019/2020 that was held on 16th November 2018 at Jobiah approved AWP outcomes of budget Hotel, Mukono as follows: for the current conferences: score 2. FY are derived Education Sector from the 1. Construction of 2 No. classroom blocks at Ssekiboobo and approved five- Bajjo Primary Schools from School Facilitation Grant at a cost of year UGX 70,000,000 on pages 3 and 14 of the Budget Conference development Report was also reflected on page 23 of the AWP for FY plan, are 2019/2020, and based on 2. Rehabilitation of 2 No. classroom blocks at Bishops East and discussions in Namilyango Day Primary School in Goma Division at a cost of annual reviews UGX 70,000,000 on pages 3 and 14 of the Budget Conference and Report was also reflected on page 24 of the AWP for FY budget 2019/2020. conferences Health Sector and 1. Phased construction of an OPD at Mukono HC IV at a cost of have project UGX 30,000,000 on pages 3 and 11 of the Budget Conference profiles Report was also reflected on page 32 of the AWP for FY Maximum 5 2019/2020, and points on this 2. Renovation of the theatre at Mukono HC IV at a cost of UGX performance 419,426,000 on pages 3 and 11 of the Budget Conference Report measure. was also reflected on page 31 of the AWP for FY 2019/2020.
2 1 The prioritized • Evidence that the There was evidence that the following capital projects in the investment capital investments in approved work plan for FY 2019/2020 were derived from the activities in the the approved Annual approved 5 Year Development Plan (2015/16 – 2019/20) as approved AWP work plan for the current follows: for the current FY are derived FY are derived from the Education Sector from the approved five-year 1. Renovation and Construction of 2 classroom blocks at Bishop approved five- development plan. If East Primary School and Namilyango Day Primary School at a year differences appear, a justification has to be cost of UGX 149,999,000 that was reflected on page 38 of the development provided and evidence AWP was also reflected on page 114 of the 5 Year Development plan, are provided that it was Plan, and based on 2. Construction of waterborne toilet facility and water harvesting discussions in approved by the system in primary schools at a cost of UGX 51,000,000 was also annual reviews Council. Score 1. reflected on page 35 of the 5 Year Development Plan. and Health Sector budget conferences 1. Maintenance of the health centres in the municipality that was and reflected on page 121 of the 5 Year Development Plan at a cost of UGX 89,525,000 was also found on page 32 of the AWP as have project completion of the 20 bed maternity ward at Goma HC III at a cost profiles of UGX 12,000,000 and Renovation of the Operating Theatre at Maximum 5 Mukono HC IV at a cost of UGX 22,500,000. points on this performance measure. 2 2 The prioritized • Project profiles have There was evidence that the following Project profiles for investment been developed and infrastructure investments contained in the 5 Year Development activities in the discussed by TPC for all Plan (2015/16 – 2019/20) were developed. They were presented approved AWP investments in the to TPC on 06th January 2019 in the Municipal Council for the current Boardroom, under Min MMC.TPC/04/February/2019: Presentation FY are derived AWP as per LG of Project Profiles. They include: from the Planning approved five- 1. Phased construction of a 20-bed maternity ward at Goma HC III guideline: score 2. year at a cost of UGX 38,000,000 on Pages 169 - 171. The start date was October 2017 while the completion date was December development 2019; plan, are based on 2. Construction of a 3 in 1 staff house with a 3 stances VIP Lined discussions in Pit latrine at Buwava Primary School at a cost of UGX annual reviews 100,000,000 on Pages 179 - 181. The start date was 3rd Aug and 2017 while the completion date was 03rd Nov 2018;
budget 3. Construction of a 2 classroom block at Bajjo Primary School at conferences a cost of UGX 70,000,000 on Pages 185 – 187. The start date and was 03rd Sept 2018 while the completion date was 03rd Feb 2019; have project profiles 4. Construction of a 2 classroom block at Ssekiboobo Primary School at a cost of UGX 70,000,000 on Pages 187 – 189. The Maximum 5 start date was 03rd Sept 2018 while the completion date was 03rd points on this Feb 2019; performance measure. 5. Renovation of 4 No. classroom block at Mami Yanga Day Primary School at a cost of UGX 35,000,000 on Pages 189 – 191. The start date was 01st Nov 2018 while the completion date was 30th June 2019, and
6. Reroofing of a 4 classroom block at Namilyango Day Primary School at a cost of UGX 25,000,000 on Pages 191 – 193. The start date was 01st Nov 2018 while the completion date was 30th June 2019.
3 1 Annual • Annual statistical There was evidence that the Annual statistical abstract for FY statistical abstract, with gender- 2018/19 dated 2018 – 19 for Mukono MC was prepared with abstract disaggregated data has gender-disaggregated data. Presented to TPC on 16th January developed and been compiled and 2019 in the Municipal Council Boardroom under Minute No. applied presented to the TPC to MMC.TPC/5/February/2019: Presentation of FY 2018/19 Annual support budget Statistical Abstract by the Planner. Maximum 1 allocation and decision- point on this making- maximum score performance 1. measure 4 2 Investment • Evidence that all There was evidence that infrastructure projects implemented by activities in the infrastructure projects Mukono MC in the previous FY were derived from the Annual previous FY implemented by the LG Work Plan and Budget approved by the Council: were in the previous FY were implemented derived from the annual Health Sector as per AWP. work plan and budget 1. Theatre Construction and Rehabilitation at Mukono HC IV from approved by the LG the Urban Discretionary Development Equalisation Grant at a Maximum 6 Council: score 2 points on this cost of UGX 30,000,000 reflected on page 19 of the approved performance budget was also reflected on page 40 of the AWP. measure. Education Sector
1. Construction of Classroom Block at Ssekiboobo Primary School, in Gulu LC II from School Facilitation Grant at a cost of UGX 70,000,000 appeared on page 24 of the approved budget was also reflected on page 44 of the AWP;
2. Construction of Classroom Block at Bajjo Primary School from School Facilitation Grant, in Nyenje LC II at a cost of UGX 70,000,000 appeared on page 25 of the approved budget was also reflected on page 44 of the AWP;
3. Maintenance and Repair of Classroom Block at Namilyango Primary School from School Facilitation Grant, in Nantabulirirwa LC II at a cost of UGX 35,000,000 appeared on page 24 of the approved budget was also reflected on page 44 of the AWP, and
4. Maintenance and Repair of Classroom Block at Bishops East Primary School from School Facilitation Grant, in Nsube - Kauga LC II at a cost of UGX 25,000,000 appeared on page 24 of the approved budget was also reflected on page 44 of the AWP.
4 4 Investment • Evidence that the There was evidence that investment projects implemented by activities in the investment projects Mukono MC in the previous FY were completed as per the work previous FY implemented in the plan from the completion certificates availed: were previous FY were implemented completed as per work Health Sector as per AWP. plan by end for FY. 1. Renovation of Operating Theatre at Mukono HC IV at a cost of Maximum 6 o 100%: score 4 UGX 30,776,083. Start date – 01st April 2019; Completion date – points on this 30th May 2019. performance o 80-99%: score 2 Education Sector measure. o Below 80%: 0 1. Reroofing of Bishops East Primary School at a cost of UGX 34,376,600. Start date – 07th Dec 2018; Completion date – 07th March 2019,
2. Renovation of a 4 classroom block at Namilyango Day Primary School at a cost of UGX 33,225,500. Start date – 07th Dec 2018; Completion date – 07th March 2019;
3. Construction of a 2 classroom block at Ssekiboobo Primary School at a cost of UGX 66,285,910. Start date – 26th Nov 2018; Completion date – 26th Feb 2019, and
4. Construction of a 2 classroom block at Bajjo Primary School at a cost of UGX 68,388,670. Start date – 26th Nov 2018; Completion date – 26th Feb 2019. 5 The LG has 0 executed the • Evidence that all There was evidence that investment projects implemented by budget for investment projects in Mukono MC in the previous FY were not completed within the construction of the previous FY were approved budget as follows: investment completed within Health Sector projects and approved budget – Max. 15% plus or minus of O&M for all 1. Renovation of Operating Theatre at Mukono HC IV by M/s original budget: score 2 major Kiwologoma General Contractors and Suppliers Limited, of P.O. infrastructure Box 230, Mukono; Ref No. MMC772/wrks/18-19/00006. Budget projects during was UGX 30,000,000 and the actual payment was UGX the previous 30,776,083. Thus 102.58%. FY Education Sector Maximum 4 points on this 1. Reroofing of Bishops East Primary School by M/s Jof Performance Contractors Limited, of P.O. Box 385, Mukono; Ref No. Measure. MMC772/wrks/18-19/00006. Budget was UGX 30,000,000 and the actual payment was UGX 34,376,600. Thus 137.50%,
2. Renovation of a 4 classroom block at Namilyango Day Primary School by M/s Rosanah Investments Limited, of Kireka; Ref. No. MMC772/wrks/18-19/00005. Budget was UGX 35,000,000 and the actual payment was UGX 33,225,500. Thus 94.93%;
3. Construction of a 2 classroom block at Ssekiboobo Primary School by M/s Besigwa (U) Limited, of P.O. Box 36470, Kampala; Ref. No. MMC772/wrks/18-19/00002. Budget was UGX 70,000,000 and the actual payment was UGX 66,285,910. Thus 94.69%, and
4. Construction of a 2 classroom block at Bajjo Primary School by M/s Restoration 2010 Company Limited, of P.O. Box 72679, Kampala; Ref. No. MMC772/wrks/18-19/00002. Budget was UGX 70,000,000 and the actual payment was UGX 68,388,670. Thus 97.69%.
5 The LG has 2 executed the • Evidence that the LG There was evidence that Mukono MC had a budget estimate for budget for has budgeted and spent O&M totaling to UGX 127,263,000 in the previous FY as follows: construction of at least 80% of the O&M 1. Maintenance and Rehabilitation of 2 schools at UGX investment budget for infrastructure 60,000,000; projects and in the previous FY: score 2 O&M for all 2. Maintenance of machinery, equipment, and furniture at UGX major 11,700,000; infrastructure projects during 3. Repair and maintenance (reroofing) of Kame Valley Fish the previous Market at UGX 25,563,000, and FY 4. Repair and maintenance of theatre at Mukono HC IV at UGX Maximum 4 30,000,000. points on this Performance Measure. UGX 127,263,000 was spent on O&M, thus 100% of the O&M spent in the previous FY.
Human Resource Management 6 LG has 3 substantively • Evidence that the LG There was evidence that Mukono Municipal council substantively recruited and has filled all HoDs filled all the 8 approved positions of the heads of departments as appraised all positions substantively: per the letter from MoPs headed ‘Adoption of the staff structure Heads of score 3 and establishment for Mukono Municipal Council dated 6thJune Departments 2017, ref: ARC 135/306/01.
Maximum 5 Deputy Town Clerk (Alex Nanyonga Sseruwagi) was appointed points on this on 25th/07/2011, Min NO. MMC 2/2011(ii), Principal Medical Performance Officer (Dr Kkonde Anthony) was appointed on 20th/07/2011, MIN Measure NO. MMC 108/2011 (iii) ref: MMC/SM/10C, Principal Community Development Officer (Namukose Minisa Kiirya) was appointed on 28th/06/2018, MIN NO.MMC 147/2018, ref: MMC/SM/10C, Principal Treasurer (Stephen Kavuma) was appointed on 25th/07/2011, MMC 102/2011 (ii), ref: MMC/SM/10C,Principal Engineer/Superintendent of works( Josiah Sserunjogi) was appointed on 1st/06/2011, MIN NO.MMC 32/2011 (ii)); Ref: MMC/SM/10C, Principal Education Officer (Nakitto Margret) was appointed on 24th/06/2011, MIN NO. MMC 61/2011(ix), Ref: MMC/SM/10C, Senior Veterinary Officer was appointed on 25th/06/2018 MIN NO. MMC. 96/2018, ref: MMC/SM/10C. and Principal Commercial Officer (Nkambwe Nelfred) was appointed on 25th/06/2018 Min. NO. MMC 95/2018, ref: MMC/SM/10C.
6 LG has 2 substantively • Evidence that HoDs There was evidence that all HoDs were appraised by CAO during recruited and have been appraised as the previous FY 2018/2019 as per the standard guidelines appraised all per guidelines issued by issued by MoPS as follows; Heads of MoPS during the previous FY: score 2 Departments Principal Community Development Officer was appraised on 2nd/09/2019, Deputy Town Clerk (Alex Nanyonga Sseruwagi) Maximum 5 was appraised on 23rd/09/2019, Principal Medical Officer (Dr points on this Kkonde Anthony) was appraised on 17th/07/2019, Principal Performance Treasurer (Stephen Kavuma) was appraised on 11th/09/2019, Measure Principal Education Officer (Nakitto Margret) was appraised on 4th/07/2019, Principal Commercial Officer (Nkambwe Nelfred) was appraised 5th/09/2019, Senior Superintendent of works/ Principal Engineer was appraised on 9th/09/2019 and Senior Veterinary Officer was appraised on 6th/08/2019. 7 The LG DSC 2 has considered • Evidence that 100 % of There was evidence that staff submitted for recruitment were all staff that staff submitted for considered. have been recruitment have been Town Clerk’s staff submission for recruitment dated 21st/12/2018 submitted for considered: score 2 was considered by DSC under minute extract MMC 1/2019 dated recruitment, 10th/01/2019. Town Clerk’s staff submissions dated 12th/12/2018 confirmation and 13th/12/2018 were considered by DSC under minute extract and NO. MMC 7/2018 dated 12th/12/2018. disciplinary actions during Furthermore, Town Clerk’s staff submissions for recruitment dated the previous 19th/07/2018, 20th/07/2018 and 22nd/02/2019 were considered FY. by DSC under Minute extract NO. MMC NO. 3/02/2019 and minute extract NO. MMC 5/2018. Town clerk’s staff submission for Maximum 4 recruitment dated 29th/05/2019 was considered under minute points on this extract NO MMC 8/2019 dated 6th/06/2019. Performance Measure.
7 The LG DSC 1 has considered • Evidence that 100 % of There was evidence that the DSC considered all Town Clerk’s all staff that positions submitted for staff submissions for Confirmation in FY 2018/19. have been confirmation have been Town Clerk’s submissions for confirmation dated 3rd/07/2018 and submitted for considered: score 1 5th/09/2019 were considered under Minute extract recruitment, NO.MMC.6/2018 dated 15th/10/2018 in minutes of DSC meeting confirmation held on 10th/10/2018 and 11th/10/2018. and disciplinary Also the Town Clerk’s submissions for confirmation dated actions during 26th/10/2018, 6th/12/2018 and 16th/01/2019 were considered the previous under minute extract NO. MMC. 2/2019 dated 20th/02/2019 in the FY. DSC minutes of meetings held on 22nd and 23rd January, 2019.
Maximum 4 The staff confirmed included Education Assistants (Naikoba points on this Sarah, Jaale Emmanuel, Ssemakula Douglas, Lubwama Charles, Performance Akol Joseph, Bukirwa George, Muwanga Arthur Lukyamuzi J and Measure. Kalyesubula P).
7 The LG DSC 1 has considered • Evidence that 100 % of There were no disciplinary cases submitted by Town clerk to all staff that positions submitted for District Service commission in FY 2018/2019.Therefore there was have been disciplinary actions no information for comparison. All the cases were handled by the submitted for have been considered: rewards and sanctions committee. recruitment, score 1 confirmation and disciplinary actions during the previous FY.
Maximum 4 points on this Performance Measure. 8 Staff recruited 3 and retiring • Evidence that 100% of There was evidence that all the newly recruited staff in FY access the the staff recruited during 2018/2019 accessed the salary payroll within 2 months. From the salary and the previous FY have evidence on the Government of Uganda MoPS Payroll Register pension payroll accessed the salary report-details provided (dated 24th/08/2018 and 12th/06/2019) all respectively payroll not later than two staff recruited in FY 2018/2019 accessed payroll within two within two months after months. months appointment: score 3
Maximum 5 points on this Performance Measure.
8 Staff recruited 0 and retiring • Evidence that 100% of There was evidence that some of the staff that retired during the access the the staff that retired previous FY accessed payroll not later than two months after salary and during the previous FY retirement while others accessed payroll after two months. pension payroll have accessed the Mukwanya Yekosofati (Head teacher) retired on 24th/4/2019 and respectively pension payroll not later accessed payroll in June 2019 and Adyero Poline (Education within two than two months after assistant) retired on 17th/05/2019 and accessed payroll in June months retirement: score 2 2019.
Maximum 5 However, Nakachwa Lydia (Head teacher) retired on points on this 10th/12/2018, Nambaale Specioza (Education assistant) and Performance Akware Ann (Education Assistant) retired on 1st/07/2018, Kapere Measure. Martha (Education Assistant) retired on 22nd/08/2018 and Nabitaka Drolence (Senior Education Assistant) retired on 27th/01/2019. They all accessed payroll in June 2019 which was after two months of retirement.
Revenue Mobilization 9 The LG has 0 increased LG • If increase in OSR Mukono Municipal Local Government had OSR for FY 2017/2018 own source (excluding one/off, e.g. amounting to UGX 1,794,938,974 and OSR for FY 2018/2019 revenues in the sale of assets) from amounting to UGX 1,846,681,541. last financial previous FY but one to This shows an increase of UGX51, 742,564 which gives an year compared previous FY is more increase of 2.88% in OSR as per Draft Final Accounts for to the one than 10 %: score 4. FY2017/18 and FY 2018/19 for vote 772. before the • If the increase is from previous 5% - 10 %: score 2. financial year (last FY year • If the increase is less but one) than 5 %: score 0. Maximum 4 points on this Performance Measure. 10 LG has 0 collected local • If revenue collection Mukono Municipal Local Government collected Local Revenue revenues as ratio (the percentage of (OSR) for FY 2018/2019 amounting to UGX 1,846,681,541. per budget local revenue collected The budgeted Local Revenue (OSR) for FY 2018/2019 was (collection against planned for the UGX2,236,779,989. ratio) previous FY (budget realisation) is within There was therefore 82.56% in budget realisation Maximum 2 points on this +/- 10 %: then score 2. If performance more than +/- 10 %: measure Score 0.
11 Local revenue 0 administration, • Evidence that the This was no evidence of transfer of 50% mandatory remittances of allocation and District/Municipality has Local Revenue to Mukono Municipal Divisions (LLGs) for the transparency remitted the mandatory entire year 2018/2019 LLG share of local Maximum 4 revenues: score 2 . points on this performance measure. 11 Local revenue 2 administration, • Evidence that the total Mukono Municipal Council spent UGX 278,035,193 while the allocation and Council expenditures on total Local Revenue(LR) for FY 2017/2018 was transparency allowances and UGX1,794,938,974 emoluments- (including Maximum 4 from all sources) is not This shows a 15.49% of OSR expenditure on council activities points on this higher than 20% of the hence less than the 20% requirement. performance OSR collected in the measure. previous FY: score 2
Procurement and contract management 12 2 The LG has in • Evidence that the There was evidence that the MC has filled the position of a Senior place the District has the position Procurement Officer (Kalubi Buguma Aggrey) with appointment capacity to of a Senior Procurement letter dated 5th/04/2013, MIN NO. MMC 020/2013 and Ref: manage the Officer and Procurement MMC/SM/10C and the position of a Procurement officer (Bayiga procurement Officer (if Municipal: Ritah) appointed on 28th/06/2018, MIN NO. MMC 115/2018, ref: function Procurement Officer and MMC/SM/10C. Assistant Procurement Maximum 4 Officer) substantively Source of information: Personnel files. points on this filled: score 2 performance measure. 12 1 The LG has in • Evidence that the TEC There was evidence that the TEC produced and submitted reports place the produced and submitted to the Contracts Committee for the previous financial year capacity to reports to the Contracts 2018/2019. Evidence was from reports of TEC meetings. manage the Committee for the procurement previous FY: score 1 TEC report of meeting held on 16th/10/2018 for supply of 1NO function Desktop for production, INO Projector for Planner, 1 NO Laptop for planner and 1 NO Desktop Computer for Goma under MMC Maximum 4 772/SUPLS/00008, Code MMC points on this 772/SUPPLIES/2018/2019/00008.The report was signed by 3 performance members of the TEC on 22nd/10/2018. measure. TEC report of meeting held on 6th/03/2019 for renovation of MHC Operating Theatre at MHC H/CIV under Project reference MMC 772/Works/2018/2019/00006.The report was signed by 3 members of the TEC on 6th/03/2019.
TEC report of meeting held on 15th/11/2018 for Re-roofing of Bishop East P/S under procurement reference NO. MMC772/Wrks/18-19/00006.The report was signed by 3 members of the TEC on 15th/11/2018.
TEC report of meeting held on 22nd/10/2018 for construction of a two classroom block at Ssekibobo P/S under reference NO. MMC 772/Wrks/18-19/00002. The report was signed by 3 members of the TEC on 22nd/10/2018.
TEC meeting was held on 15th/11/2018 for renovation of Namiryango Day P/S under Procurement reference NO MMC 772/wrks/18-19/00005.The report was signed by 3 members of the TEC on 15th/11/2018. 12 1 The LG has in • Evidence that the There was evidence that the Contracts Committee considered place the Contracts Committee recommendations of the TEC. This was evidenced in the minutes capacity to considered of 5 meetings. manage the recommendations of the procurement TEC and provide The Contracts Committee submission of 63rd sitting that sat on function justifications for any 2nd/11/2018 for procurement of ICT Equipment (1NO Desktop for deviations from those production, INO Projector for Planner, 1 NO Laptop for planner Maximum 4 recommendations: and 1 NO Desktop Computer) for Goma under MMC. 09.11.2018 points on this score 1 where they considered recommendations of the project Code performance MMC772/SUPPLIES/2018/2019/00008. measure. The Contracts Committee submission of the 67th contracts committee sitting held on 6th/03/2019 for renovation of MHC Operating Theatre at MHC H/CIV under MMC. 08.03.2019. Project reference MMC 772/Works/2018/2019/00006.
The Contracts Committee submission of the 64th contracts committee sitting held on 19th/11/2018 for Re-roofing of Bishop East P/S under MMC.04.11.2018. Procurement reference NO. MMC772/Wrks/18-19/00006.
The Contracts Committee submission of the 63rd contracts committee sitting held on 2nd/11/2018 for construction of a two classroom block at Ssekibobo P/S under MMC.04.11.2018. Procurement reference NO. MMC 772/Wrks/18-19/00002.
The Contracts Committee submission of the 64th contracts committee sitting held on 19th/11/2018 for renovation of Namiryango Day P/S under MMC.05.11.2018. Procurement reference NO MMC 772/wrks/18-19/00005. 13 2 The LG has a • a) Evidence that the a) All infrastructure projects in the Amended Procurement Plan for comprehensive procurement and FY 2019/20, endorsed by the Senior Procurement Officer and the Procurement Disposal Plan for the Town Clerk on 9/8/19, received by PPDA on 4/9/19 were and Disposal current year covers all captured in the Approved Annual Work plan and budget, Plan covering infrastructure projects in generated on 23/7/2019. For example: infrastructure the approved annual activities in the work plan and budget 1. In the procurement plan, item no. 2 was the construction of a 3 approved AWP and b) evidence that the in 1 teacher’s house with a 3-stance pit latrine at Misindye and is LG has made P/School. The project was covered in AWP and budget on page followed. procurements in 39 under output 078182: Construction of teachers house and previous FY as per plan rehabilitation; and Maximum 2 (adherence to the 2. In the procurement plan, project no. 6 was on the bitumen for points on this procurement plan) for road repairs and second seal 80/100 pen grade (100 drums). The performance the previous FY: score 2 measure. project was covered in the budget on page 49 output 048153: Urban roads upgraded to bitumen standards (LLS).
b) A sample of actual procurements made in 2018/2019 showed that the LG made procurements as per plan (adherence to the procurement plan) for FY 2018-19, generated on 31/7/2018 and approved by the Town Clerk. For example:
1. Procurement file Ref. MMC772/Wrks/18-19/00001: Construction of a 2 classroom block at Bajjo P/School. The project was covered in the amended procurement plan on page 46, item no. 8 output 078180: Classroom construction and rehabilitation; and
2. Procurement file Ref. MMC772/Wrks/18-19/00006: Re-roofing of Bishop East P/School. The project was covered in the amended procurement plan on page 46, item no. 8 output 078180: Classroom construction and rehabilitation.
14 • For current FY, 2 The LG has evidence that the LG From the Procurement plan for the current FY 2019/2020 and the prepared bid has prepared 80% of the procurement files, 8 (89%) out of 9 investment/infrastructure documents, bid documents for all projects had their bid documents prepared by August 30. maintained investment/infrastructure contract by August 30: score 2 registers and procurement activities files and adheres with established thresholds.
Maximum 6 points on this performance measure. 14 2 The LG has • For Previous FY, Evidence obtained from the procurement office showed that the prepared bid evidence that the LG Municipal Council had an updated contracts register. All documents, has an updated contract procurements for FY 2018/2019 had complete procurement files maintained register and has with completion certificates. For example: contract complete procurement registers and activity files for all 1. MMC772/Wrks/18-19/00005: Renovation of Namilyango day procurement procurements: score 2 P/School; activities files 2. MMC772/Wrks/18-19/00007: Completion of Goma and adheres Administrative Block; with established 3. MMC772/Wrks/18-19/00003: Supply of office furniture for thresholds. administration, auditor and health;
Maximum 6 4. MMC772/Wrks/18-19/00001: Construction of a 2-classroom points on this block at Bajjo P/School; and performance measure. 5. MMC772/Wrks/18-19/00011: Double cabin pick-up for education department.
All procurement activity files comprised of key elements including signed contracts, bid documents, newspaper adverts for open bids, requisitions LG PP Forms of various user departments, tender award and acceptance letters, approvals by the contracts committee etc.
14 • For previous FY, 2 The LG has evidence that the LG Evidence that the LG adhered with procurement thresholds was prepared bid has adhered with obtained from sample of 5 projects listed in the Procurement Plan documents, procurement thresholds FY 2018/2019. The estimated project cost, procurement method, maintained (sample 5 projects): dates of contract signing and completion and the source of contract score 2. funding, and letters of contract award signed by the CAO were all registers and included. For example: procurement activities files 1. MMC772/Wrks/18-19/00005: Renovation of Namilyango day and adheres P/School. Selective bidding and estimated at UGX 33,225,500; with 2. MMC772/Wrks/18-19/00007: Completion of Goma established Administrative Block. Selective bidding and estimated at UGX thresholds. 48,995,842; Maximum 6 3. MMC772/Wrks/18-19/00003: Supply of office furniture for points on this administration, auditor and health. Selective bidding and performance estimated at UGX 15,250,000; measure. 4. MMC772/Wrks/18-19/00001: Construction of a 2-classroom block at Bajjo P/School. Open domestic bidding and estimated at UGX 68,388,670; and
5. MMC772/Wrks/18-19/00011: Double cabin pick-up for education department. Open domestic bidding and estimated at UGX 147,801,500. 15 • Evidence that all 2 The LG has works projects A sample of works projects from building construction and road certified and implemented in the sectors show that all works projects implemented in FY provided previous FY were 2018/2019 were certified with interim payment certificates. The detailed project appropriately certified – certificates were endorsed by either the Municipal Engineer only information on interim and completion or/and the Chief Finance Officer and Town Clerk as follows: all investments certificates for all 1. MMC772/Wrks/18-19/00005: Renovation of Namilyango day projects based on Maximum 4 P/school. The Interim Payment Certificate dated 5/2/2019 was technical supervision: points on this endorsed by the Town Clerk; score 2 performance measure 2. MMC772/Wrks/18-19/00001: Construction of a 2-classroom block at Bajjo P/school. Interim Payment Certificate dated 25/4/2019 was endorsed by Municipal Engineer;
3. MMC772/Wrks/18-19/00006: Re-roofing of Bishop East P/School. Interim Payment Certificate dated 4/2/2019 was endorsed by Municipal Engineer; and
4. MMC772/Wrks/18-19/00002: Construction of a 2 in 1 classroom block at Ssekiboobo P/school. Final Completion Certificate dated 26/2/2019 was endorsed the Municipal Engineer.
15 0 The LG has • Evidence that all Two site boards for works projects for the current FY 2019/2020 certified and works projects for the had been installed at the time of this assessment. However the provided current FY are clearly site boards were missing details of the contractor and expected detailed project labelled (site boards) duration. For example: information on indicating: the name of all investments the project, contract 1. Upgrading of Nantabulirirwa lane 0.42 from gravel to single value, the contractor; surface bituminous road, funded by Road Fund at a cost of UGX Maximum 4 source of funding and 200,000,000; and points on this expected duration: 2. Upgrading of Bajjo-Serado 0.85 km from gravel to single performance score 2 measure surface dressing bituminous road funded by the Road Fund at a cost of UGX 400,000,000.
Financial management 16 0 The LG makes • Evidence that the LG Mukono Municipal Local Government did not maintain bank monthly and up makes monthly bank reconciliation statements for all 12 Months of FY 2018/2019 and to-date bank reconciliations and are also none for the months of July to September 2019. reconciliations up to-date at the time of the assessment: score 4 Maximum 4 points on this performance measure. 17 • If the LG makes timely 2 The LG made payment of suppliers • There no overdue Bills of suppliers for FY 2018/2019 with timely payment during the previous FY reference to note 24: Payables in Final Accounts of suppliers – no overdue bills (e.g. • The payables amounting to UGX372,772,678 relates to during the procurement bills) of utilities which are not procurement bills. previous FY over 2 months: score 2.
Maximum 2 A sample of 5 transactions from health, and education points on this departments showed that all payments are done within 2 months performance after request, and there were no unpaid bills over 2 months. measure
1. Contract No MMC772/Wrks/18-19/00005: Renovation of Namilyango Day Primary School by M/S Rosanah Investments Ltd. The payment was initiated on 8/2/2019 , certified and recommended on 5/02/2019 and payment was made on 21/2/2019 as seen on voucher No. 22033825. This payment was made in 13 days after approval
2. Contract No MMC.05.01.2019: Renovation of Roofing of classroom at Bishop Extra by M/S Jof Contractors Ltd. The payment was initiated on 4/2/2019 , certified and recommended on 4/2/2019 and payment was made on 18/2/2019 as seen on voucher No. 21748310. This payment was made in 14 days after approval
3. Contract No MMC772/Wrks/18-19/00006: Renovation works on the theatre at Mukono Health Centre IV by M/S Kiwologoma General Contractors and Suppliers Ltd. The payment was initiated on 20/5/2019 , certified and recommended on 28/5/2019 and payment was made on 6/6/2019 as seen on voucher No. 4042. This payment was made in 16 days after approval
4.Contract No MMC772/Wrks/17-18/00005: phased construction of OPD at Mukono Health Centre IV by M/S Link Investments Ltd. The payment was initiated on 13/3/2019 , certified and recommended on 8/4/2019 and payment was made on 18/4/2019 as seen on voucher No. 4042. This payment was made in 5 days after approval
18 1 The LG • Evidence that the LG Mukono Municipal Local Government has a substantive Senior executes the has a substantive Internal Auditor Mr Ssentongo Herman as seen from the personal Internal Audit Senior Internal Auditor: file No: MMC/100, and Ref No. MMC/SM/100 Appointed on 5th function in 1 point. April 2013 Min: mmc019/2013. accordance with the LGA • LG has produced all section 90 and quarterly internal audit LG reports for the previous procurement FY: score 2. regulations
Maximum 6 points on this performance measure. 18 2 The LG • LG has produced all Mukono District Local Government produced quarterly internal executes the quarterly internal audit audit reports for FY 2018/19 and submitted them for; Internal Audit reports for the previous function in FY: score 2. Quarter 1 on 5/12/2018 accordance Quarter 2 on 6/3/2019 with the LGA section 90 and Quarter 3 on 30/5/2019 LG procurement Quarter 4 on 2/9/2019. regulations
Maximum 6 points on this performance measure.
18 Evidence that the LG 2 The LG has provided There was a report on information provided to the Council and LG executes the information to the PAC on the status of implementation of internal audit reports for Internal Audit Council and LG PAC on FY 2018/19. These were submitted for; function in the status of Quarter 1 on 29/11/2018 accordance implementation of with the LGA internal audit findings Quarter 2 on 11/03/2019 section 90 and for the previous financial LG year i.e. follow up on Quarter 3 on 30/05/2019 procurement audit queries from all regulations quarterly audit reports: Quarter 4 on 30/7/2019. score 2. Maximum 6 points on this performance measure.
18 0 The LG • Evidence that internal Internal audit reports for FY 2017/18 were submitted to LG executes the audit reports for the Accounting Officer, but Mukono District LG PAC has not Internal Audit previous FY were deliberated on audit issues for Quarters 4 of FY 2018/19 . function in submitted to LG accordance Accounting Officer, LG with the LGA PAC and LG PAC has section 90 and reviewed them and LG followed-up: score 1. procurement regulations
Maximum 6 points on this performance measure. 19 • Evidence that the LG 0 The LG maintains an up- dated Mukono Municipal Local Government maintains one assets maintains a assets register covering register covering details for some assets. The motor vehicles detailed and details on buildings, register is mixed with motorcycles. updated assets vehicle, etc. as per The Assets register that is manually maintained had scanty register format in the accounting details and not fully maintained as per the format in the Local Maximum 4 manual: score 4 points on this Government accounting manual performance measure.
20 4 The LG has Quality of Annual Mukono Municipal Council has unqualified audit opinion as per obtained an financial statement from the Auditor General report for FY 2018/2019. unqualified or previous FY: qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0
Governance, oversight, transparency and accountability 21 2 The LG • Evidence that the There was evidence from the record of minutes seen that Mukono Council meets Council meets and Municipality Council met to discuss service delivery related and discusses discusses service issues for FY 2018/19 as follows: service delivery related issues delivery related including TPC reports, 1. On 28th May 2019 in the Municipal Council Boardroom, under issues monitoring reports, Minute No. MMC 07/2019: Tabling of Committee Reports; Part (c). performance Social Service Committee Report while part (d). Works Maximum 2 Committee Report; points on this assessment results and performance LG PAC reports for last 2. Minute No. MMC 08/2019: Tabling and Approving the motion of measure FY: score 2 the Draft Budget FY 2019/2020;
3. On 15th March 2019 in the Municipal Council Boardroom, under Minute No. MMC 05/2019: Presentation and Discussion of Committee Reports; Part (a). Executive Committee Report, Item 2 – Relocation of Kame Valley Mubulo Market; Part (c). Works Committee Report, and Part (d). Social Services Committee Report;
4. Minute No. MMC 06/2019: Laying of the Draft Budget Estimates for FY 2019/2020;
5. On 19th Dec 2018 in the Municipal Council Boardroom, under Minute No. MMC 42/2018: Remarks by the Mayor, Item (i). Approval of the HC IV Management Committee members; item (ii). Installation of water pipes (Katosi – Mukono – Sonde);
6. On 02nd Nov 2018 in the Municipal Council Boardroom, under Minute No. MMC 36/2018: Presentation of Committee Reports; Part D – Social Services Committee Report and part E – Works Committee Report;
7. On 30th Aug 2018 in the Municipal Council Boardroom, under Minute No. MMC 24/2018: Remarks by the Mayor; Item (ii) – Council website: www.mukonomunicipalcouncil.go.ug;
8. Minute No. MMC 27/2018: Presentation of Committee Reports; Part (d) Social Services Committee Report, Part (i) Approval of School Management Committees; Part (e). Works Committee Report;
9. Minute No. MMC 28/2018: Approval of Supplementary Budget FY 2017/2018.
22 • Evidence that LG has 1 The LG has designated a person to There was evidence of a letter dated 15th Aug 2017 Ref. No. responded to coordinate response to MMC/SM/10, designating Mr Mutumba Christopher – the the feedback/ feed-back Municipal Law Enforcement Assistant, Mukono Municipal complaints (grievance/complaints) Council, as the Focal Point Person and officer responsible for provided by and responded to coordinating responses, grievance/complaints on staff conduct, citizens feedback and service delivery issues and customer care in the district. complaints: score 1. Maximum 2 points on this Performance Measure 22 1 The LG has • The LG has specified There was evidence of a Complaints Register in place since 25th responded to a system for recording, August 2016 to date. Procedures for reporting complaints and the feedback/ investigating and grievances had been aired out to the public through community complaints responding to meetings and through the Municipal Council’s talk shows that provided by grievances, which feature on Radio Dunamis 103 FM every Tuesdays. Complaints citizens should be displayed at are received by the officer in charge, recorded into the record LG offices and made book and channelled to the right officer to handle. Maximum 2 publically available: points on this score 1 Performance Measure
23 2 The LG shares Evidence that the LG There was evidence of the Pensioner list dated January 2019 and information has published: Payroll Schedule for the months of September 2019 and June with citizens 2019 pinned on the Notice Board as required. (Transparency) • The LG Payroll and Pensioner Schedule on Total maximum public notice boards 4 points on this and other means: score Performance 2 Measure
23 1 The LG shares • Evidence that the There was evidence on the file and notice board that the contract information procurement plan and awards notices were pinned for FY 2018/19 dated 11th March with citizens awarded contracts and 2019; 19th Nov 2018, and 05th Nov 2018. Other notices were (Transparency) amounts are published: available in the Procurement Office file for clarification. score 1. Total maximum 4 points on this Performance Measure
23 1 The LG shares • Evidence that the LG There was evidence of the performance assessment results were information performance shared during the Municipal TPC meetings that sat on the with citizens assessment results and following dates: (Transparency) implications are published e.g. on the a) 14th August 2018 in the Council Boardroom, under Minute No. Total maximum MMC.TPC/09/August/2019: Assessment of the Level of 4 points on this budget website for the Preparedness for the forthcoming National Assessment; Performance previous year (from Measure budget requirements): b) 26th June 2019 in the Council Boardroom, under Minute No. score 1. MMC.TPC/06/June/2019: Status of 2018/2019 Mock Assessment and Presentation of 2018/2018 Performance Assessment Results, and
c) 25th July 2019 in the Council Boardroom, under Minute No. MMC.TPC/06/July/2019: Dissemination of the Performance Assessment Results.
Results were also available on the municipal council website: www.mukonomunicipalcouncil.go.ug 24 1 The LGs • Evidence that the HLG There was evidence that guidelines were disseminated during the communicates have communicated Budget Conference Meeting that took place on 16th November guidelines, and explained 2018 at Jobiah Hotel Mukono as per the Budget Conference circulars and guidelines, circulars and Report dated 29th November 2018. policies to policies issued by the LLGs to national level to LLGs Guidelines that were disseminated included the 1st Budget Call provide during previous FY: Circular by MOFPED, Guidelines for preparation of the Budget feedback to the score 1 Framework Paper, Budget CallCirculars communicating citizens Indicative Planning Figures (IPFs) and the respective Sector guidelines that were shared with the respective LLGs Maximum 2 points on this performance measure
24 1 The LGs • Evidence that LG There was evidence of a Radio programme on Radio Dunamis communicates during the previous FY 103 FM every Tuesdays through which the Municipal Council guidelines, conducted discussions Technical and Political leaders give updates to the municipality circulars and (e.g. municipal urban residents on the ongoing activities, achievements and receive policies to fora, barazas, radio complaints from the public through the Question and Answer LLGs to programmes etc.) with Session. provide the public to provide feedback to the feed-back on status of citizens activity implementation: score 1. Maximum 2 points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG Evidence that the district GFP and CDO provided guidance and mainstreamed gender focal person and support to different departments was obtained from 2 sources. gender into CDO have provided First, the guidelines for mainstreaming gender in schools, dated their activities guidance and support to 13/2/19, ref. MMC/DGCBS/GTW, endorsed by the Town Clerk. and planned sector departments to Second, a report on training of councillors and technical staff on activities to mainstream gender, gender mainstreaming, dated 21/3/19, addressed to Town Clerk strengthen vulnerability and and endorsed by the Principal CDO. women’s roles inclusion into their activities score 2. Maximum 4 points on this performance measure. 25 2 The LG has • Evidence that the From the Municipal Annual Work Plan and budget estimates for mainstreamed gender focal point and FY 2019/2010, generated on 23/7/19 the GFP and CDO had gender into CDO have planned for planned for more than 2 activities for the current financial year. their activities minimum 2 activities for For example, on page 60 activities highlighted under output and planned current FY to strengthen 108108 - children and youths services; 108109 – support to youth activities to women’s roles and and councils; 108110 - support to disabled and elderly; 108111 – strengthen address vulnerability culture mainstreaming. women’s roles and social inclusions Basing on the approved budget estimates for FY 2018/2019 Maximum 4 and that more than 90 % dated 28/5/2018 a total approved budget of UGX 704,961,338/= points on this of previous year’s had been approved for 12 major gender/vulnerability and social performance budget for gender inclusion activities. Basing on information obtained from the measure. activities/ vulnerability/ annual performance report of the department of community based social inclusion has services for FY 2018/2019, endorsed by the Principal CDO on been implement-ted: 27/6/2019 only 3 activities budgeted for UGX 25,000,000 were not score 2. done. Therefore 96.5% of the previous budget has been implemented.
26 1 LG has • Evidence that Evidence was from an environmental and social screening report established environmental for projects activities, dated 6/12/18 and signed by the Senior and maintains screening or EIA where Environment Officer. Mitigation measures were planned, a functional appropriate, are carried budgeted for and then included in the BOQs. For example: system and out for activities, staff for projects and plans and 1. Phased construction of a 20-bed maternity ward at Goma environmental mitigation measures are Health Centre III; and social planned and budgeted 2. Renovations on the theatre at Mukono Health Centre IV; impact for: score 1 assessment 3. Repairs on four classroom block at Namilyango Day P/school and land (SFG); acquisition 4. Construction of a 2 in 1 classroom block at Ssekiboobo Maximum 6 P/school; and points on this performance 5. Replacement of Asbestos sheets at Bishop East P/school measure (SFG). 26 1 LG has • Evidence that the LG Basing on a sample of procurement files in the BOQs, the LG established integrates integrates environmental and social management and health and and maintains environmental and safety plans in contract bid documents. For example: a functional social management and system and health and safety plans 1. MMC772/Wrks/18-19/00005: Renovation of Namilyango day staff for in the contract bid P/School. BOQs, page 30 of 40, item 13 highlighted lightening environmental documents: score 1 protection; and social 2. MMC772/Wrks/18-19/00001: Construction of a 2-classroom impact block at Bajjo P/school. BOQs, page 30 of 40, item 13 highlighted assessment protection against rising, irruption or inrush of water or material; and land acquisition 3. MMC772/Wrks/18-19/00004: Renovation of fish shelter. BOQs, page 30, item 13 highlighted lightening protection; Maximum 6 points on this 4. MMC772/Wrks/18-19/00006: Re-roofing of Bishop East performance P/School. BOQs, page 30 of 40, item 13 highlighted lightening measure protection; and
5. MMC772/Wrks/19-20/00001: Construction of 3 in 1 teacher’s house with a 3-stance water borne toilet at Misindye P/School. BOQs, page 10 of 13, item 13 highlighted electrical installation.
26 1 LG has • Evidence that all The LG had proof ownership of land in form of land titles or established projects are agreements for all projects implemented. For example: and maintains implemented on land a functional where the LG has proof 1. Land title for 3.233 Ha land in the names of Mukono Municipal system and of ownership (e.g. a Council, plot no. 139, and block no. 119, located at Katikolo zone, staff for land title, agreement Mutuba IV Sub-county, signed by the registrar of titles on environmental etc..): score 1 1/5/2006; and social 2. Land title for 1.03 Ha land in the names of Mukono Municipal impact Council, plot no. 31-33 and 2G-2H, located at Kyaggwe block 530 assessment Kame road and was issued on 27/5/2016; and land acquisition 3. Land title for 0.6 Ha land in the names of Mukono Municipal Council, plot no. 494 and block no. 193 located at Kyaggwe and Maximum 6 registered on 11/12/2018; points on this performance 4. Land title for 2.089 ha land in the names of Mukono Municipal measure Council, plot no. 10-12 located along Basimbize road, and 60-74 located along Kampala road located at Kyaggwe and registered on 31/8/2011; and
5. Land title for 0.4060 Ha land in the names of Mukono Municipal Council, plot no. 2470 and block no. 107 located at Nakabago and registered on 10/11/2015. 26 1 LG has • Evidence that all ESM Certification Forms for completed projects indicating the established completed projects have negative social and environmental impacts, the description of the and maintains Environmental and mitigation measures, implementation status were duly signed by a functional Social Mitigation the SEO. For example: system and Certification Form staff for completed and signed 1. Re-roofing of Bishop East P/School, endorsed on 4/10/19; environmental by Environmental 2. Upgrading of Serado road, Serado-Bajjo road, endorsed on and social Officer and CDO: score 15/9/19; impact 1 assessment 3. Construction of 2 in 1 classroom block at Bishop East P/school, and land endorsed on 4/9/19; acquisition 4. Construction of a 2 in 1 classroom block at Ssekiboobo Maximum 6 P/school, endorsed on 4/10/19; and points on this performance 5. Phased construction of youth centre at Nakabago- Ntawo, measure endorsed on 12/9/19.
26 0 LG has • Evidence that the There was no evidence that the contract payment certificated established contract payment included prior environmental and social clearance, at the time of and maintains certificated includes this assessment. For example: a functional prior environmental and system and social clearance (new 1. The Interim Payment Certificate dated 5/2/2019. MMC772/Wrks/18- staff for one): Score 1 19/00005 - Renovation of Namilyango day P/school; environmental 2. Interim Payment Certificate dated 25/4/2019. and social MMC772/Wrks/18-19/00001 - Construction of a 2-classroom block impact at Bajjo P/school; assessment and land 3. Interim Payment Certificate dated 4/2/2019. MMC772/Wrks/18- acquisition 19/00006 - Re-roofing of Bishop East P/School; and
Maximum 6 4. Final Completion Certificate dated 26/2/2019. Ref. points on this MMC772/Wrks/18-19/00002 - Construction of a 2 in 1 classroom performance block at Ssekiboobo P/school. measure 26 1 LG has • Evidence that Evidence was based on a report on environmental and social established environmental officer safeguard for FY 2018/2019, dated 6/11/2019. The report, and maintains and CDO monthly addressed to the Town Clerk, indicated the mitigation measures a functional report, includes a) identified and the implementation status of the project. The report system and completed checklists, were endorsed by the SEO. For example: staff for environmental b) deviations observed 1. Construction of a 2-classroom block at Bajjo P/school; and social with pictures, c) 2. Phased construction of youth centre at Nakabago, Ntawo; impact corrective actions taken. Score: 1 assessment 3. Re-roofing of Bishop East P/school; and and land acquisition 4. Upgrading of Serado road, Serado-Bajjo road.
Maximum 6 points on this performance measure
772 Education Performance Mukono Measures 2019 Municipal Council
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the LG Mukono Municipality budgeted for 33 Head Teachers and 730 budgeted and has budgeted for a teachers for the 33 schools for the current FY within the deployed teachers Head Teacher and municipal education (primary) wage bill of Ug Shs as per guidelines minimum of 7 teachers 5,982,584,356/-. (a Head Teacher per school (or minimum and minimum of 7 a teacher per class for teachers per schools with less than school) P.7) for the current FY: score 4 Maximum 8 for this performance measure
1 The LG education 4 department has • Evidence that the LG Mukono Municipality deployed a Head Teacher per school for budgeted and has deployed a Head 33 schools and 730 teachers for a minimum of 7 teachers per deployed teachers Teacher and minimum school for the current FY. as per guidelines of 7 teachers per (a Head Teacher school (or minimum of and minimum of 7 a teacher per class for teachers per schools with less than school) P.7) for the current FY: score 4 Maximum 8 for this performance measure
2 LG has 6 substantively • Evidence that the LG Mukono Municipality filled the structure for primary teachers recruited all has filled the structure with 763 teachers (including the head teachers) with a wage primary school for primary teachers bill provision of Ug Shs 5,982,584,356/- Which is 100% score. teachers where with a wage bill there is a wage bill provision provision o If 100%: score 6 Maximum 6 for this o If 80 - 99%: score 3 performance measure o If below 80%: score 0 3 LG has 6 substantively • Evidence that the LG Mukono Municipality substantively filled all positions of School recruited all has substantively filled Inspectors as per staff structure, within the wage bill. positions of school all positions of school Senior Inspector of Schools: Salary Scale U3 L at Ug Shs inspectors as per inspectors as per staff 11,887,068- p.a. staff structure, structure, where there is a wage bill provision: where there is a Inspector of Schools Salary Scale 4 L at Ug Shs 8,938,272/- score 6 wage bill provision. p.a. Maximum 6 for this performance measure
4 2 The LG Education Evidence that the LG Mukono Municipality Education Department submitted a department has Education department Recruitment Plan Ref MMC/DSC/93 of 01.07.2019 to HRM for submitted a has submitted a the current FY to fill positions of Primary Teachers as indicated recruitment plan recruitment plan to here below.. covering primary HRM for the current FY teachers and to fill positions of Education Assistants (25) Salary Scale U7 and school inspectors Senior Education Assistants (6) Salary Scale U6 to HRM for the • Primary Teachers: current FY. score 2
Maximum 4 for this performance measure
4 2 The LG Education Evidence that the LG The two inspectors were recruited and within the wage bill. department has Education department There was no need for fresh recruitment of School Inspectors submitted a has submitted a for Mukono Municipality Education Department. recruitment plan recruitment plan to covering primary HRM for the current FY teachers and to fill positions of school inspectors to HRM for the • School Inspectors: current FY. score 2
Maximum 4 for this performance measure
Monitoring and Inspection 5 3 The LG Education Evidence that the LG There was evidence that the Education Department appraised department has Education department the Senior inspector of schools on 4th/07/2019 and the conducted has ensured that all Inspector of Schools was appraised on 23rd/08/2019 for performance head teachers are financial year 2018/2019. appraisal for appraised and has school inspectors appraised all school and ensured that inspectors during the performance previous FY appraisal for all primary school • 100% school head teachers is inspectors: score 3 conducted during the previous FY.
Maximum 6 for this performance measure
5 3 The LG Education Evidence that the LG There was evidence that all the 10 Head teachers of the department has Education department sampled schools were appraised.Those who were appraised conducted has ensured that all included: performance head teachers are appraisal for appraised and has The Head teachers of; school inspectors appraised all school Lweza P/S (Nsubuga Solomon) was appraised on and ensured that inspectors during the 12th/12/2018, St. Augustine P/S (Nakibiri Teopista) was performance previous FY appraised on 19th/11/2018, Seeta UMEA P/S (Muyingo appraisal for all Mustafa) was appraised on 27th/11/2018, Namilyango Day primary school • Primary school head Boys P/S(Namatovu Janefrances) was appraised on head teachers is teachers 6th/03/2019, Nyenje C/U P/S (Nantinda Mugambwa) was conducted during appraised on 7th/12/2018, Kiwanga C/U P/S (Nabakaawa the previous FY. o 90 - 100%: score 3 Aidah) was appraised on 24th/11/2018, Jjogo P/S ( Luwaga Maximum 6 for this o 70% and 89%: Emmanuel) was appraised on 4th/12/2018, Mukono Boarding performance score 2 P/S (Wamala Suzan) was appraised on 1st/10/2018, Bajjo P/S measure Tumusiime Monica) was appraised on 27th/11/2018 and o Below 70%: score 0 Nabbale P/S (Kunya Daniel) was appraised on 27th/11/2018.
Performance Reports were signed by the Sub County Chief and the DEO. 6 1 The LG Education • Evidence that the LG There was clear evidence of the circulation of guidelines, Department has Education department policies and circulars issued by the national level in the effectively has communicated all previous FY to schools by Mukono Municipality Education communicated and guidelines, policies, Department. explained circulars issued by the guidelines, national level in the 3 samples of the 8 were found with the Principal Education policies, circulars previous FY to schools: Officer as detailed below: issued by the score 1 a) Simplified Guidelines on Budgeting Accounting and national level in Reporting for Primary Schools; 33 schools received and the previous FY to signed for the guidelines; schools b) Guidelines on School Charges of 29/10/2018 from the Maximum 3 for this PS/MoESTS Ref: ADM/48/130/03 and performance measure c) Unlicensed and Unregistered Schools and Illegal Boarding Sections. Ref ADM/48/139/03 of 29/10/2018.
6 2 The LG Education • Evidence that the LG Mukono Municipality Education Department held meetings Department has Education department with Primary School Head teachers and among others effectively has held meetings with explained and sensitised them on the guidelines, policies, communicated and primary school head circulars issued by the national level, including on school explained teachers and among feeding. guidelines, others explained and policies, circulars sensitised on the Evidence was derived from ‘Mukono Municipality Beginning of issued by the guidelines, policies, Term 2 Head teacher’s Meeting’ Minutes of 10.06.2018 under national level in circulars issued by the the communication from the Mayor which was item No. VIII on the previous FY to national level: score 2 Page 4 where the Mayor stated that all children in the schools Municipality are entitled to a mid-day meal and parents should provide for it. Maximum 3 for this performance Item No. IX of the same minutes, staff was called upon to measure protect the environment.
Department meeting of 29.05.2019 Ref MMC/EDUC/004/Term II 2019 mention was made of the declining hygiene in schools and Education department staff were advised to work closely with the Health Inspector to improve. 7 6 The LG Education • Evidence that all Reports from the Inspector of Schools provided evidence that De- partment has licenced or registered all private and public primary schools had been inspected at effectively schools have been least once per term and reports produced: inspected all inspected at least once registered primary per term and reports 01.02.2019 60 schools were inspected 33 government and 27 schools2 produced: private.
Maximum 12 for o 100% - score 12 24.10.2018 60 schools were inspected. 33 government and 27 this performance private. measure o 90 to 99% - score 10 No data for inspected schools was provided for the third period o 80 to 89% - score 8 of inspection though the report was provided. 75% of the schools were inspected for the period under review. o 70 to 79% - score 6
o 60 to 69% - score 3
o 50 to 59 % score 1
o Below 50% score 0.
8 4 LG Education • Evidence that the Evidence was availed that Mukono Municipality Education department has Education department Department discussed School Inspection reports and used discussed the has discussed school reports to make recommendations for corrective actions during results/ reports of inspection reports and the previous FY. school inspec- used reports to make tions, used them to recommendations for Department meeting on 29/05/2019 Minute MC/EDC/004/Term make corrective actions II/2019 mention was made of the declining state of hygiene in recommendations during the previous FY: schools. Recommendation was for the department to work for corrective score 4 closely with the Health Inspectors to improve the situation. actions and fol- Regarding the declining enrollment and performance at lowed Nakagere P.S. a decision was made to transfer some of the recommendations teachers who had over stayed at the schools and make a fresh Maximum 10 for start and to have constant support supervision to rectify the this performance situation. measure Communication from the chair bullet 3 there was mention of a marked decline of enrollment from Kati Primary School.. 8 2 LG Education • Evidence that the LG There was evidence to show that Mukono Municipality department has Education department Education Department submitted School Inspection Reports to discussed the has submitted school the Directorate of Education Standards (DES) in the Ministry of results/ reports of inspection reports to Education and Sports (MoESTS. school inspec- the Directorate of tions, used them to Education Standards 24.10.2018 Inspection Reports were delivered by Bulya Olivia make (DES) in the Ministry of and received and signed for by Kayabuuki George. recommendations Education and Sports 01.02.2019 Report 4 for Term 1 Was produced and presented for corrective (MoES): Score 2 by Bulya Olivia and received and signed for by Kayaabuuki actions and fol- George. lowed recommendations 30.07.2019 There was a Report for Term 2 2019 produced and submitted by Bulya Olivia and received by Kayaabuuki Maximum 10 for George. this performance measure Evidence provided confirmed that all government primary schools had been inspected at least once every term and certificates for acknowledgement of receipt were filed.
8 4 LG Education • Evidence that the Inspection recommendations follow up was evidenced by department has inspection comments and statements made in various department discussed the recommendations are meetings and communication fora. results/ reports of followed- up: score 4. school inspec- Department Meeting on 29/05/2019 minute tions, used them to MMC/Educ/004/Term II 2019 mention was made of the make following: recommendations a) Declining hygiene in schools; staff were advised to work for corrective closely with the Health Inspector to rectify the situation and actions and fol- lowed b) Declining enrollment and performance at Nakagere P. S.; recommendations staff resolved that there was need to transfer some of the teachers who had overstayed at the school and to provide Maximum 10 for constant support supervision to mentor the staff. this performance measure c) Decline of pupil population at Kati P. S.: there was urgent need for department to search and come up with workable soltions to rectify the existing sitation.
9 5 The LG Education • Evidence that the LG Mukono Municipality submitted accurate/consistent data with a department has has submitted list of 33 schools which was consistent with both EMIS reports submitted accurate/consistent and PBS/OBT. accurate/consistent data: reports/date for school lists and o List of schools which enrolment as are consistent with both EMIS reports and PBS: per formats score 5 provided by MoES
Maximum 10 for this performance measure 9 0 The LG Education Evidence that the LG Mukono Municipality did not submit accurate/consistent data department has has submit- on school’s enrollment. Data for some schools enrollment was submitted not consistent with EMIS report and PBS/OBT. accurate/consistent ted accurate/consistent reports/date for data: For example: school lists and • Enrolment data for all St Peter's C/U Nantablirwa P.S. had an enrollment of 938 enrolment as schools which is pupils at school and Excel sheet had 950 pupils. per formats consistent with EMIS Ntawo P. S. had 382 pupils and Excel sheet had 405 pupils. provided by MoES report and PBS: score 5 Ttakajjunge C/U P. S. had 540 on location but the Excel sheet Maximum 10 for had 440 registered. this performance measure The differences in enrollment rendered the data on schools enrollment for Mukono Municipality inaccurate and inconsistent with EMIS report and PBS.
Governance, oversight, transparency and accountability 10 2 The LG committee • Evidence that the There was evidence from the record of minutes seen that the re- sponsible for council committee Social Services Committee of Council responsible for education met, responsible for education met to discuss service delivery related issues for FY discussed service education met and 2018/19 as follows: delivery issues and discussed service pre- sented issues delivery issues 1. On 13th June 2019 in the Municipal Council Boardroom, that require including inspection, under Minute No. MMC.SSC/04/June/2019: Presentation of approval to performance Committee Report; Council assessment results, LG 2. On 20th June 2019 in the Municipal Council Boardroom, PAC reports etc. during under Minute No. MMC.SSC/05/June/2019: Presentation of Maximum 4 for this the previous FY: score Departmental Reports; performance 2 measure 3. On 29th April 2019 in the Municipal Council Boardroom, under Minute No. MMC.SSC/03/April/2019: Presentation of Departmental Reports;
4. On 12th February 2019 in the Municipal Council Boardroom, under:
a) Minute No. MMC.SSC/03/Feb/2019: Presentation of Departmental Reports;
b) Minute No. MMC.SSC/04/Feb/2019: Reactions from the Departmental Presentations, and
c) Minute No. MMC.SSC/05/Feb/2019: Communication from the Town Clerk.
5. On 04th Dec 2018 in the Municipal Council Boardroom, under:
a) Minute No. MMC.SSC/03/Dec/2018: Presentation of Departmental Reports, and
b) Minute No. MMC.SSC/04/Dec/2018: Matters arising from the Communication from the Town Clerk;
6. On 07th Aug 2018 in the Municipal Council Boardroom, under Minute No. MMC.SSC/04/August/2018: Presentation and Discussion of Departmental Reports. 10 2 The LG committee • Evidence that the There was evidence from the record of minutes seen that the re- sponsible for education sector Social Services Committee of Council responsible for education met, committee has Education presented issues that required council’s approval to discussed service presented issues that Council during the following Council sessions: delivery issues and require approval to pre- sented issues Council: score 2 1. On 28th May 2019 in the Municipal Council Boardroom, that require under: approval to a) Minute No. MMC 07/2019: Tabling of Committee Reports; Council Part (c). Social Service Committee Report while part (d). Maximum 4 for this Works Committee Report, and performance b) Minute No. MMC 08/2019: Tabling and Approving the measure motion of the Draft Budget FY 2019/2020;
2. On 15th March 2019 in the Municipal Council Boardroom, under:
a) Minute No. MMC 05/2019: Presentation and Discussion of Committee Reports; Part (a). Executive Committee Report, Item 2 – Relocation of Kame Valley Mubulo Market; Part (c). Works Committee Report, and Part (d). Social Services Committee Report, and
b) Minute No. MMC 06/2019: Laying of the Draft Budget Estimates for FY 2019/2020;
3. On 19th Dec 2018 in the Municipal Council Boardroom, under Minute No. MMC 42/2018: Remarks by the Mayor, Item (i). Approval of the HC IV Management Committee members; item (ii). Installation of water pipes (Katosi – Mukono – Sonde);
4. On 02nd Nov 2018 in the Municipal Council Boardroom, under Minute No. MMC 36/2018: Presentation of Committee Reports; Part D – Social Services Committee Report and part E – Works Committee Report;
5. On 30th Aug 2018 in the Municipal Council Boardroom, under:
a) Minute No. MMC 24/2018: Remarks by the Mayor; Item (ii) – Council website: www.mukonomunicipalcouncil.go.ug;
b) Minute No. MMC 27/2018: Presentation of Committee Reports; Part (d) Social Services Committee Report, Part (i) Approval of School Management Committees; Part (e). Works Committee Report, and
c) Minute No. MMC 28/2018: Approval of Supplementary Budget FY 2017/2018. 11 3 Primary schools in Evidence that all Mukono Municipality primary schools all had functional SMCs a LG have primary schools have (established, meetings held, discussions of budget and functional SMCs functional SMCs resource issues and submission of reports to Municipal (estab- lished, Education Officer). Information was derived from sampled files Maximum 5 for this meetings held, and from visits to selected schools. performance discussions of budget measure and resource issues a) St Peter's Nantabulirwa P. S. had a fully established SMC and submission of with 12 people 7 of whom were female. They held SMC reports to DEO/ MEO) meetings for Term 3 2018 on 20/10/2018; and Term 2 2019 on 28/06/2019; • 100% schools: score 5 b) Mukono Boarding School had a fully established SMC with 12 members 5 of whom were female. SMC meetings were held • 80 to 99% schools: on Term 3 2018 meeting was on 16/09/2018; Term 1 2019 score 3 meeting was on 02/03/2019; and Term 2 2019 the SMC meeting was on 23/06/2019. • Below 80 % schools: score 0 c) Ntawo P. S. had an SMC of 12 people with 5 female members. The SMC meetings were held as follows: Term 3 2018 SMC meeting was on 24/09/2018; Term 21 2019 the SMC meeting was held on 07/03/2019; the SMC for Term 2 2019 was held on 24/05/2019.
All schools had active functional SMCs but not all of them had submitted the required minutes for an SMC meeting per term. This therefore reduced their performance to 95% .
12 Evidence that the LG 3 The LG has has publicised all Mukono Municipality declared all schools receiving non-wage publicised all schools receiving non- recurrent grants by posting on public notice boards schools receiving wage recurrent grants However due to limited space information on non-wage non- wage e.g. through posting on recurrent grants was posted on the Municipal notice board for recurrent grants public notice boards: 2 weeks only. At time of assessment, the copies that had been score 3 Maximum 3 for this on display were filed by the MEO. performance measure In the sampled schools the information was clearly available on notice boards as follow:.
a) Ttakajjunge C/U P. S.
Term II 2019 UPE displayed was Ug Shs 1,520,000-;
Term 1 2019 UPE displayed was Ug Shs 1,520,000- and
Term III 2018 UPE displayed was Ug Shs 1,449,000-.
b) St Peters C/U Nantabulirwa P.S.
Term III 2018 UPE displayed was Ug Shs 2,660,440/-;
Term I 2019 UPE displayed was Ug Shs 2,687,334/- and
Term II 2019 UPE displayed was Ug Shs 2,692,434/-.
c) Ntawo P.S.
Term I 2019 UPE displayed was Ug Shs 840,000/- and
Term II 2019 UPE displayed was Ug Shs 960,000/-.
Procurement and contract management 13 4 The LG Education • Evidence that the Mukono Municipality Education sector submitted procurement department has sector has submitted requests to PDU that covered all investment items in the submitted input procurement input to approved Sector annual work plan and budget on 30th April into the LG Procurement Unit that 2019. procurement plan, covers all investment complete with all items in the approved technical Sector annual work requirements, plan and budget on time by April 30: score to the Procurement 4 Unit that cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
Financial management and reporting 14 Evidence that the LG 3 The LG Education Education departments Mukono Municipal Local Government Education department department has timely (as per contract) maintains a separate file for payments for Education and all certified and certified and payments were timely certified and recommended as per copy initiated payment recommended of contracts as per the following sampled contracts; for supplies on suppliers for payment: • Contract No MMC772/Wrks/18-19/00005: Renovation of time score 3. Namilyango Day Primary School by M/S Rosanah Investments Maximum 3 for this Ltd. The payment was initiated on 8/2/2019 , certified and performance recommended on 5/02/2019 and payment was made on measure 21/2/2019 as seen on voucher No. 22033825. This payment was made in 13 days after approval
• Contract No MMC.05.01.2019: Renovation of Roofing of classroom at Bishop Extra by M/S Jof Contractors Ltd. The payment was initiated on 4/2/2019 , certified and recommended on 4/2/2019 and payment was made on 18/2/2019 as seen on voucher No. 21748310. This payment was made in 14 days after approval
15 0 The LG Education • Evidence that the There was no evidence of timely submission of quarterly department has department submitted reports from the Education Department as follows: submitted annual the annual reports (including performance report for 4th Quarter Report was submitted on 05th August 2019, 3rd all quarterly the previous FY (with Quarter Report on 23rd May 2019; 2nd Quarter Report on 13th reports) in time to availability of all four January 2019 while 1st Quarter Report was submitted on 05th the Planning Unit quarterly reports) to the November 2018. Planner by 15th of July Maximum 4 for this for consolidation: score performance 4 measure 16 0 LG Education has • Evidence that the There were only two audit queries in Quarter 1 and no audit of acted on Internal sector has provided Education sector was done for Quarter 2,3 and 4. Audit recom- information to the mendation (if any) internal audit on the There were no Internal audit minutes to establish more audit status of issues Maximum 4 for this implementation of all There was no specific Education sector report that has performance audit findings for the provided information to the internal audit on the status of measure previous financial year implementation of all audit findings for the previous financial o If sector has no audit year 2018/2019 query
score 4
o If the sector has provided information to the internal audit on the status of imple- mentation of all audit findings for the previous financial year: score 2
o If all queries are not respond-
ed to score 0
Social and environmental safeguards 17 2 LG Education • Evidence that the LG Mukono Municipality Education Department in consultation Department has Education department with the Gender Focal Person through communication to disseminated and in consultation with the schools by the Municipal Town Clerk, disseminated guidelines promoted gender focal person on how Senior Women/Men teacher should provide guidance adherence to has disseminated to girls and boys to handle hygiene, reproductive health, life gender guidelines guidelines on how skill senior women/men Maximum 5 points teachers should This was done in communication Ref MMC/DGCBS/GTW of for this provide guidance to 13.02,2019 titled 'Guidelines for Mainstreaming Gender in performance girls and boys to Schools'. The communication had various items that included: measure handle hygiene, a) Description of the term 'Gender Issues'; reproductive health, life skills, etc.: Score 2 b) Personal hygiene;
c) Separation of health parades according to gender and age cohorts;
d) Matters of Reproductive Health and warnings for safety and security and
e) General School hygiene and Life skills.
Senior women teachers were advised to advise and health wise prepare the girls for menstruation and the Senior male teachers to talk to the boys about their sexual maturation and development. 17 2 LG Education • Evidence that LG Mukono Municipality Education Department in collaboration Department has Education department with Gender Department issued and explained guidelines on disseminated and in collaboration with the management of sanitation for girls and PWDs in primary promoted gender department schools. The Guidelines were disseminated to schools adherence to have issued and through a communication from the Town Clerk who called gender guidelines explained guidelines upon staff in Education and in Gender to ascertain that schools on how to manage complied. The communication Ref MMC/DGCBS/GTW of Maximum 5 points sanitation for girls and 13.02.2019 had messages related to Sanitation in schools for for this PWDs in primary Girls and appreciation of challenges faced by PWDs in performance schools: score 2 providing appropriate facilites for them. measure This was evidenced in the meeting with head teachers on 20/09/2018 under Min/05/09/2018 mention was made of Sanitation in schools and discussions followed on how to handle sanitation for girls and PWDs in schools.
In a departmental meeting of 29/05/2019, under Minute MMC/EDUC/004/Term II /2019 mention was made of Declining Hygiene in schools and staff were instructed to work closely with the health inspector to improve the situation.
17 1 LG Education • Evidence that the There was evidence to prove that the School Management Department has School Management Committees were positively compliant to the guideline on disseminated and Committee meets the gender composition in Mukono Municipality sampled Schools promoted guideline on gender adherence to composition: score 1 Ntawo P. S. gender guidelines The SMC had 12 members 5 of whom were female. Maximum 5 points St Peter’s C/U Nantabulirwa P. S. for this performance The SMC had 12 members 4 of whom were female. measure Takajjunge P. S.
The SMC had 12 members 6 of whom were female. 18 1 LG Education • Evidence that the LG Mukono Municipality Education Department in collaboration department has Education department with Environmental Department through the Municipal Town ensured that guide- in collaboration with Clerk's communication Ref MMC/EP/24 of 14.02.2019 issued lines on Environment guidelines on Environmental Management (tree planting, environmental department has issued waste management, formation of environmental clubs and management are guidelines on environment education etc.) to schools. The communication dissemi- nated and environmental was titled 'Environmental Management Guidelines for Schools complied with management (tree for 2018-2020.' It was notification of 10 points that were to be planting, waste implemented by Head teachers together with their SMCs in Maximum 3 points management, formation liaison with the Municipal Environment Officer. for this of environmental clubs performance and environment This was evidenced in the meeting with head teachers in her measure education etc.): score address to them in the set of minutes under item No. IX 1: mention was made of ‘Everyone to be Encouraged to Protect the Environment’.
Minutes of the Head teachers’ meeting of 20/09/2018 mention was made of the following in the specific minutes here below:
Min 06/09/2018 mention was made of environmental management matters and discussions made as to how schools were to comply.
18 0 LG Education • Evidence that all There was no evidence to prove that school infrastructure department has school infrastructure projects were screened before approval for construction. There ensured that guide- projects are screened was no indication of use of the checklist for screening of lines on before approval for projects in the budget guidelines, identification of risks and environmental construction using the inclusion of mitigation actions. management are checklist for screening dissemi- nated and of projects in the complied with budget guidelines and where risks are Maximum 3 points identified, the forms for this include mitigation performance actions: Score 1 measure
18 0 LG Education • The environmental There was no evidence to show that the Environment Officer department has officer and community and Community Development Officer visited construction sites ensured that guide- development officer to check on compliance with mitigation plans. lines on have visited the sites to environmental checked whether the management are mitigation plans are dissemi- nated and complied with: Score 1 complied with
Maximum 3 points for this performance measure
772 Health Performance Mukono Measures 2019 Municipal Council
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 8 LG has substantively Evidence that LG has There was evidence that Mukono Municipality filled the recruited primary filled the structure for structure for primary health care workers with a wage bill health care workers primary health care provision from PHC wage of 1.232 billion for the current FY with a wage bill with a wage bill 2019/20. The LG approved structure comprised of 100 provision from PHC provision from PHC primary health workers. The average number of positions wage wage for the current filled as of June 2019 was 96 or 96%. (HC 4 64/50; HC3 FY 18/19; HC2 18/27).
• More than 80% Maximum 8 points for filled: score 8 this performance measure • 60 – 80% - score 4
• Less than 60% filled: score 0
2 0 The LG Health Evidence that Health department has department has The submission of a comprehensive plan is in progress but submitted a submitted a not completed for the following reasons: comprehensive comprehensive recruitment plan for recruitment plan/re- 1. The Municipal Health Council wrote to the Ministry of primary health care quest to HRM for the Public Service to request approval for the staffing workers to the HRM current FY, covering establishment of Mukono HC4 to match its new status as a department the vacant positions hospital. This permission is still awaited. of primary health care 2. Recruitment for the other gaps at HC2 will be done workers: score 6 together with those for Mukono hospital once the approval Maximum 6 points for for more staff is obtained. Therefore the recruitment plan was this performance not submitted which results in a zero score award. measure 3 8 The LG Health Evidence that the all There was evidence that all the 5 (100%) Health facility In- department has health facilities in- charges were appraised in FY 2018/2019 as follows; conducted charges have been performance appraisal appraised during the 1. Healthy Facility In-charges for Mukono Health Centre for Health Centre IVs previous FY: H/CIV (Kasirye Geoffrey) was appraised on 5th/07/2019; and Hospital In- 2. The Healthy facility In-charge for Goma Health Centre charge and ensured o 100%: score 8 H/CIII (Kalamula Richard) was appraised on 13th/08/2019; performance o 70 – 99%: score 4 appraisals for HC III 3. The Healthy facility In-charge for Nyanja HCII (Ssebina and II in-charges are o Below 70%: score Fredrick) was appraised on 28th/07/2018; conducted 0 4 The Healthy facility In-charge for Kyungu HCII (Niyoshima Alex) was appraised on 4th/07/2019; and
Maximum 8 points for 5. The Healthy facility In-charge for Nantabulirwa HCII this performance (Namutebi Norah) was appraised on 4th/07/2019. measure Source of information: personnel files and a full list of Healthy facility In-charges in Mukono MC..
4 4 The Local Government • Evidence that the There was evidence that Mukono Municipality health Health department has LG Health department department deployed health workers across health facilities deployed health has deployed health and in line with the lists submitted with the budget for the workers across health workers in line with current FY. facilities and in the lists submitted accordance with the with the budget for the The health worker’s deployment list obtained from the staff lists submitted current FY, and if not MHO’s office was in matched the budget in the performance together with the provided justification contract. The municipality has five health facilities which budget in the current for deviations: score 4 were included in the sample that was assessed viz.: FY. 1) Mukono HC IV; 2) Goma HC III; 3) Nantabuliriwa HC II; 4) Maximum 4 points for Kyungu HCIII; and 5) Nyanja HC II. All the five health this performance facilities had the same staff cadres as indicated on the staff measure lists submitted with the budget when assessed during the field assessments. Overall, the staff numbers at the sampled at the health facilities tallied with those in the performance contract.
Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that the There was evidence that the Municipal Health Office (MHO) effectively DHO/ MHO has had communicated prioritized guidelines, policies and communicated and communicated all circulars issued by the national level in the previous FY explained guidelines, guidelines, policies, 2018/19 to the health facilities. policies, circulars circulars issued by issued by the national the national level in The Ministry of Health prioritized guideline ‘SECTOR level in the previous the previous FY to GRANT AND BUDGET GUIDELINES TO LOCAL FY to health facilities health facilities: score GOVERNMENTS, FY 2019/2020’ was available at the 3 MHO’s office and had reportedly been shared with in charges according to Min.2/HCI/2018 (Communication from the Chair) under item No. 4: PHC guidelines 2018/19 were Maximum 6 for this discussed with all the in-charges and soft copies provided. performance measure However, none of the five sampled health facilities (Mukono HC IV; Goma HC III; Nantabuliriwa HC II; Kyungu HCIII; and Nyanja HC II) in-charges acknowledged having received it – electronically or as a hard copy. When asked, the health facility in charges showed guidelines from 2016/17.
5 3 The DHO/MHO has • Evidence that the There was evidence that the MHO’s office had held a effectively DHO/ MHO has held meeting to discuss prioritized guidelines, policies and communicated and meetings with health circulars issued by the national level in the previous FY explained guidelines, facility in- charges 2018/19 to the health facilities. policies, circulars and among others issued by the national explained the The MoH prioritized guideline ‘SECTOR GRANT AND level in the previous guidelines, policies, BUDGET GUIDELINES TO LOCAL GOVERNMENTS, FY FY to health facilities circulars issued by 2019/2020’ was available at the MHO’s office and had the national level: reportedly been shared with in charges according to score 3 Min.2/HCI/2018 (Communication from the Chair) under item No. 4, states that PHC guidelines 2018/19 were discussed Maximum 6 for this with all the in charges and soft copies provided. performance measure
6 0 The LG Health Evidence that No supervision reports were provided at the time of the Department has DHT/MHT has assessment and therefore there was no evidence that the effectively provided supervised 100% of DHT supervised the one HCIV (100%) receiving PHC grant support supervision to HC IVs and district at least once in a quarter during 2018/19. district health services hospitals (including PNFPs receiving However, the facility records (Supervision log) indicated that PHC grant) at least the HC IV had received one visit during Q4 (29.04.2019). once in a quarter: There were no records for the Quarters 1, 2 and 3. Maximum 6 points for score 3 this performance measure 6 1 The LG Health Evidence that There was evidence from the health facility supervision logs Department has DHT/MHT has that the DHT ensured that HSD supervised lower level effectively provided ensured that HSD has health facilities within the previous Financial Year. All the support supervision to super- vised lower health facilities except Nyanja HC II had been visited at least district health services level health facili- ties once during 2018/19. The visits to the other lower level within the previous health facilities were as below: FY: 1. Goma HC III received three visits on: 21.09.18 related to a Maximum 6 points for • If 100% CQI project; 22.02.19 to review Retesting ARTand this performance supervised: score 3 dispensing logs; and on 07.06.19 – to review sanitation. measure • 80 - 99% of the 2. Kyungu HC II: Two out of four supervision visits from health facilities: score DHO/MOH for 2018/19 (07.09.18; 30.11.19). The first 2 meeting recommended use of guidelines, standards and policies. The second meeting was by District Medicines • 60% - 79% of the Management Supervisor for the Health Sub-District health facilities: score (DMMS/HSD MMS) and recommended the use of stock 1 cards, noted incomplete log books, and improved stores management. • Less than 60% of the health facilities: 3. Nantabulirirwa HC II received one out of four supervision score 0 visits from the HSD and DHO for 2018/19 (15.01.19). At this visit, a recommendation was made to have handwashing at the latrine.
7 0 The LG Health • Evidence that all Since the Municipal Health Office provided neither the department (including the 4 quarterly reports quarterly supervision reports nor the Municipal Health team HSDs) have have been discussed minutes for 2018/19, there was no evidence to assess for discussed the and used to make whether any of the support supervision findings had been results/reports of the recommendations (in discussed and used to make recommendations for support supervision each quarter) for corrective actions during the previous FY. and monitoring visits, corrective actions used them to make during the previous recommendations for FY: score 4 corrective actions and followed up
Maximum 10 points for this performance measure 7 6 The LG Health • Evidence that the One out of four supervision visits from DHO/MOH for department (including recommendations are 2018/19 was documented for the 29.04.19. The status of HSDs) have followed up and assessment for the recommendations made at the one discussed the specific activities documented visit by the DHO area is as follows: results/reports of the undertaken for support supervision correction: score 6 i) Use of partographs: at the time of the assessment, the and monitoring visits, partographs for June 2019 for mothers undergoing used them to make Emergency CS were not traced possibly due to poor filing recommendations for practices. The partographs for the subsequent months were corrective actions and more readily retrievable which indicates good progress on followed up this recommendation
ii) Minutes for monthly staff meetings were not available - suggesting that this recommendation had not been adopted Maximum 10 points for this performance iii) Assessment for the recommendation to have updated measure stock cards showed that 4/5 items (amoxicillin caps, quinine, diclofenac, AL) – stock cards matched the physical count except pethidine where 3 vials where missing. The latter is a critical concern which was fed-back to the Medical Superintendant.
8 10 The LG Health • Evidence that the There was evidence that Mukono Municipality submitted department has LG has submitted accurate / consistent data for the health facilities that submitted accurate/ accurate/consistent received PHC funding and were consistent with both HMIS consistent reports/data data regarding: reports and performance contract. for health facility lists receiving PHC funding o List of health All the five health units that received PHC funding under as per formats facilities receiving Mukono Municipality were reviewed for consistency and provided by MoH PHC funding, which accuracy in reporting. These were: are consistent with both HMIS reports i) Mukono HC IV; ii) Goma HC III; iii) Nantabuliriwa HC II; iv) and PBS: score 10 Kyungu HCIII; and v) Nyanja HC II. Maximum 10 for this performance measure Mukono HCIV and Goma HCIII had an HMIS timely submission of 100% and the Health Centre II at 91.7% during 2018/19. All the five health facilities under Mukono Municipality (listed in the previous paragraph) are the ones on record as receiving PHC funding (PHC non-wage budget) and also submitting HMIS information.
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that the There was evidence from the record of minutes seen that the responsible for health LG committee Social Services Committee of Council responsible for health met, discussed service responsible for health met to discuss service delivery related issues for FY 2018/19 delivery issues and met and discussed as follows: presented is- sues that service delivery require approval to issues including 1. On 13th June 2019 in the Municipal Council Boardroom, Council supervision reports, under Minute No. MMC.SSC/04/June/2019: Presentation of performance Committee Report; assessment results, 2. On 20th June 2019 in the Municipal Council Boardroom, LG PAC reports etc. Maximum 4 for this under Minute No. MMC.SSC/05/June/2019: Presentation of during the previous performance measure Departmental Reports; FY: score 2 3. On 29th April 2019 in the Municipal Council Boardroom, under Minute No. MMC.SSC/03/April/2019: Presentation of Departmental Reports;
4. On 12th February 2019 in the Municipal Council Boardroom, under:
a) Minute No. MMC.SSC/03/Feb/2019: Presentation of Departmental Reports, and
b) Minute No. MMC.SSC/04/Feb/2019: Reactions from the Departmental Presentations; and Minute No. MMC.SSC/05/Feb/2019: Communication from the Town Clerk.
5. On 04th Dec 2018 in the Municipal Council Boardroom, under:
a) Minute No. MMC.SSC/03/Dec/2018: Presentation of Departmental Reports, and
b) Minute No. MMC.SSC/04/Dec/2018: Matters arising from the Communication from the Town Clerk;
6. On 07th Aug 2018 in the Municipal Council Boardroom, under Minute No. MMC.SSC/04/August/2018: Presentation and Discussion of Departmental Reports. 9 2 The LG committee • Evidence that the There was evidence from the record of minutes seen that the responsible for health health sector Social Services Committee of Council responsible for Health met, discussed service committee has pre- presented issues that required council’s approval to Council delivery issues and sented issues that during the following Council sessions: presented is- sues that require approval to require approval to Council: score 2 1. On 28th May 2019 in the Municipal Council Boardroom, Council under:
a) Minute No. MMC 07/2019: Tabling of Committee Reports; Part (c). Social Service Committee Report while part (d). Maximum 4 for this Works Committee Report, and performance measure b) Minute No. MMC 08/2019: Tabling and Approving the motion of the Draft Budget FY 2019/2020;
2. On 15th March 2019 in the Municipal Council Boardroom, under:
a) Minute No. MMC 05/2019: Presentation and Discussion of Committee Reports; Part (a). Executive Committee Report, Item 2 – Relocation of Kame Valley Mubulo Market; Part (c). Works Committee Report, and Part (d). Social Services Committee Report, and
b) Minute No. MMC 06/2019: Laying of the Draft Budget Estimates for FY 2019/2020;
3. On 19th Dec 2018 in the Municipal Council Boardroom, under Minute No. MMC 42/2018: Remarks by the Mayor, Item (i). Approval of the HC IV Management Committee members; item (ii). Installation of water pipes (Katosi – Mukono – Sonde);
4. On 02nd Nov 2018 in the Municipal Council Boardroom, under Minute No. MMC 36/2018: Presentation of Committee Reports; Part D – Social Services Committee Report and part E – Works Committee Report;
5. On 30th Aug 2018 in the Municipal Council Boardroom, under:
a) Minute No. MMC 24/2018: Remarks by the Mayor; Item (ii) – Council website: www.mukonomunicipalcouncil.go.ug;
b) Minute No. MMC 27/2018: Presentation of Committee Reports; Part (d) Social Services Committee Report, Part (i) Approval of School Management Committees; Part (e). Works Committee Report, and
c) Minute No. MMC 28/2018: Approval of Supplementary Budget FY 2017/2018. 10 4 The Health Unit Evidence that health Although all five health facilities reported having HUMC, Management facilities and only one of five boards showed evidence of having met on a Committees and Hospitals have quarterly basis, and included a discussion of budget and Hospital Board are functional resource issues in their meetings. The details of the operational/functioning HUMCs/Boards assessment area as follows: (established, meetings held and 1. Mukono HUMC: Evidence was available for only one discus- sions of meeting held in quarter (16.05.19) and budget were issues Maximum 6 points budget and resource not discussed at this meeting. The health facility attributed issues): the absence of evidence to weak hand-over process between the former and current board i.e. there could have • If 100% of been minutes for the previous meetings which were not randomly sampled accessible at the time of the assessment. facilities: score 6 2. Kyungu HUMC: Two meetings were held as follows: Q2: • If 80-99 %: score 4 21.11.18 & Q4: 16.05.19. Budget issues were discussed in the Q2 meeting. • If 70-79: %: score 2 3. Goma HUMC: All four meetings were held (28.06.19; • If less than 70%: 30.03.19; 31.12.18; 28.09.18). Budget issues were score 0 discussed at two meetings included the small allocation for PHC non-wage (1.5 million which had stagnated)
4. Nyanja HUMC: There was no evidence provided to show that meetings were held.
5. Nantabuliriwa HUMC: Three out of four meetings were held as follows: Q1 (28.09.18) – discussed delayed release of PHC funds; Q3 (31.03.19) – discussed virement of funds from one item to another more needed item; Q4 (23.05.19) – discussed resource allocation.
11 This information was not accessed on the noticeboards, on 0 The LG has publicised • Evidence that the the website and in archived files. all health facilities LG has publicised all receiving PHC non- health facilities wage recurrent grants receiving PHC non- wage recurrent grants e.g. through posting on public notice Maximum 4 for this boards: score 4 performance measure
Procurement and contract management 12 0 The LG Health • Evidence that the There was evidence that Mukono LG health department department has sector has submitted submitted a procurement plan to PDU that covered all submitted input to input to procurement investment items in the approved sector annual work plan procurement plan and plan to PDU that and budget. However, the submission was made on 26th requests, complete cover all investment July 2019 which is after the expected date of April 30th with all technical items in the approved 2019. requirements, to PDU Sector an- nual work that cover all items in plan and budget on Items at the Health Centre 4 included the following: the approved Sector time by April 30 for Mukono HC4 annual work plan and the current FY: score budget 2 1. Procurement of medical equipment - 51,750,000;
2. Procurement of mama kits, Fansidar and other medical supplies; Maximum 4 for this performance measure 3. Renovation of maternity bathrooms - 32,000,000;
4. Extension of labour suit - 30,000,000.
12 2 The LG Health • Evidence that LG There was evidence that the MHO submitted the department has Health department procurement request form PP5 to the PDU by 1st quarter of submitted input to submitted the current FY. This was submitted on 23rd September procurement plan and procurement request 2019. requests, complete form (Form PP5) to with all technical the PDU by 1st requirements, to PDU Quarter of the current that cover all items in FY: score 2. the approved Sector annual work plan and budget
Maximum 4 for this performance measure 13 4 The LG Health • Evidence that the Mukono Municipal Local Government Health department department has DHO/ MHO (as per maintains a separate file for payments for Education and all certified and initiated contract) certified and payments were timely certified and recommended as per payment for supplies recommended copy of contracts as per the following sampled contracts: on time suppliers timely for payment: score 4. • Contract No MMC772/Wrks/18-19/00006: Renovation works on the theatre at Mukono Health Centre IV by M/S Kiwologoma General Contractors and Suppliers Ltd. The Maximum 4 for this payment was initiated on 20/5/2019 , certified and performance measure recommended on 28/5/2019 and payment was made on 6/6/2019 as seen on voucher No. 4042. This payment was made in 16 days after approval
• Contract No MMC772/Wrks/17-18/00005: phased construction of OPD at Mukono Health Centre IV by M/S Link Investments Ltd. The payment was initiated on 13/3/2019 , certified and recommended on 8/4/2019 and payment was made on 18/4/2019 as seen on voucher No. 4042. This payment was made in 5 days after approval
Financial management and reporting 14 0 The LG Health • Evidence that the There was no evidence of timely submission of quarterly department has department submitted reports from the Health Department as follows: submitted annual the annual reports (including all performance report for 4th Quarter Report was submitted on 05th August 2019, 3rd quarterly reports) in the previous FY Quarter Report on 23rd May 2019; 2nd Quarter Report on time to the Planning (including all four 13th January 2019 while the 1st Quarter Report was Unit quarterly reports) to submitted on 05th November 2018. the Planner by mid- July for consolidation: score 4 Maximum 4 for this performance measure 15 0 LG Health department Evidence that the There were only three audit queries in Quarter 1 and no has acted on Internal sector has provided audit of Health sector was done for Quarter 2,3 and 4. Audit recommendation information to the (if any) internal audit on the There were no Internal audit minutes to establish more audit status of issues implementation of all There was no specific Health sector report that has provided audit findings for the Maximum 4 for this information to the internal audit on the status of previous financial performance measure implementation of all audit findings for the previous financial year year 2018/2019 • If sector has no audit query: Score 4
• If the sector has provided information to the internal audit on the status of implementation of all audit findings for the previous financial year: Score 2 points
• If all queries are not
responded to Score 0
Social and environmental safeguards 16 0 Compliance with • Evidence that Some but not all HUMC meet the minimum criteria for gender composition of Health Unit Gender balance HUMC and promotion Management of gender sensitive Committee (HUMC) 1. Mukono HUMC (2/7 are female) sanitation in health meet the gender 2. Kyungu HUMC - (2/6 are female facilities. composition as per guidelines (i.e. 3. Goma HUMC (4/7 are female) minimum 30 4. Nyanja HUMC: No information available at the time of the Maximum 4 points % women: score 2 assessment
5. Nantabuliriwa HUMC (5/7 are female)
16 0 Compliance with • Evidence that the The assessment for whether guidelines to manage gender composition of LG has issued sanitation in health facilities including separating facilities for HUMC and promotion guidelines on how to men and women had been disseminated was assessed at of gender sensitive manage sanitation in the following health facilities: 1. Mukono HC IV 2.Goma HC sanitation in health health facilities III 3. Kyungu HC III 4. Nyanja HC II 5. Nantabulirirwa HC II facilities. including separating facilities for men and The health assessment noted that these guidelines were not women: score 2. on file at any of the facilities visited. The MHO did not have a copy of such guidelines. Maximum 4 points 17 There was no evidence provided to show that the planned 0 LG Health department • Evidence that all construction projects e.g. Mukono HC IV had been screened has ensured that health facility before approval, identifying risks and mitigation guidelines on infrastructure projects interventions. environmental are screened before management are approval for disseminated and construction using the complied with checklist for screening of projects in the budget guidelines and where Maximum 4 points for risks are identified, this performance the forms include measure mitigation actions: Score 2
17 There was no evidence provided to support compliance 0 LG Health department • The environmental visits by the Environmental and Community Development has ensured that officer and community Officers guidelines on development officer environmental have visited the sites management are to checked whether disseminated and the mitigation plans complied with are complied with: Score 2
Maximum 4 points for this performance measure
18 4 The LG Health • Evidence that the Sanitation charts on medical waste management were seen department has issued LG has issued at all the 5 health facilities as follows: guidelines on medical guidelines on medical waste management waste management, 1. Mukono HC IV 2; Goma HC III 3; Nantabulirirwa HC2 4; including guidelines Kyungu HC II; and 5. Nyanja HC II. (e.g. sanitation charts, posters, etc.) for Maximum 4 points construction of facilities for medical waste disposal2: score 4.
772 Water & Sanitation Performance 2019 Mukono Municipal Council
Compliance No. Summary of requirements Definition of compliance Score justification Planning, budgeting and execution 1 N/A 0 The DWO has targeted allocations to • Evidence that the district Water department has sub-counties with safe water targeted sub- counties with safe water coverage below coverage below the district average. the district average in the budget for the current FY:
o If 100 % of the budget allocation for the current FY is allocated to S/Cs below average coverage: score 10 Maximum score 10 for this performance measure o If 80-99%: Score 7
o If 60-79: Score 4
o If below 60 %: Score 0
2 N/A 0 The district Water department has • Evidence that the district Water department has implemented budgeted water implemented budgeted water projects in the targeted projects in the targeted sub-counties sub-counties with safe water coverage below the (i.e. sub-counties with safe water district average in the previous FY. coverage below the district average) o If 100 % of the water projects are implemented in the targeted S/Cs:
Maximum 15 points for this Score 15 performance measure o If 80-99%: Score 10
o If 60-79: Score 5
o If below 60 %: Score 0
Monitoring and Supervision 3 N/A 0 The district Water department carries Evidence that the district Water department has out monthly monitoring of project monitored each of WSS facilities at least annually. investments in the sector • If more than 95% of the WSS facilities monitored: score 15
Maximum 15 points for this • 80% - 95% of the WSS facilities - performance measure monitored: score 10
• 70 - 79%: score 7
• 60% - 69% monitored: score 5
• 50% - 59%: score 3
• Less than 50% of WSS facilities monitored: score 0 4 N/A 0 The district Water department has • Evidence that the district has submitted submitted accurate/consistent accurate/consistent data for the current FY: Score 5 reports/ data lists of water facilities as per formats provided by MoWE
Maximum 10 for this performance measure
4 N/A 0 The district Water department has • List of water facility which are consistent in both submitted accurate/consistent sector MIS reports and PBS: score 5 reports/ data lists of water facilities as per formats provided by MoWE
Maximum 10 for this performance measure
Procurement and contract management 5 N/A 0 The district Water department has Evidence that the sector has submitted input for the submitted input for district’s district procurement plan to PDU that cover all procurement plan, complete with all investment items in the approved Sector annual work technical requirements, to PDU that plan and budget on time (by April 30): score 4 cover all items in the approved Sector annual work plan and budget
Maximum 4 for this performance measure
6 N/A 0 The district has appointed Contract • If the contract manager prepared a contract Manager and has effectively management plan and conducted monthly site visits for managed the WSS contracts the different WSS infrastructure projects as per the contract management plan: score 2
Maximum 8 points for this performance measure
6 N/A 0 The district has appointed Contract • If water and sanitation facilities constructed as per Manager and has effectively design(s): score 2 managed the WSS contracts
Maximum 8 points for this performance measure 6 N/A 0 The district has appointed Contract • If contractor handed over all completed WSS Manager and has effectively facilities: score 2 managed the WSS contracts
Maximum 8 points for this performance measure
6 N/A 0 The district has appointed Contract • If DWO appropriately certified all WSS projects and Manager and has effectively prepared and filed completion reports: score 2 managed the WSS contracts
Maximum 8 points for this performance measure
7 N/A 0 The district Water depart- ment has • Evidence that the DWOs timely (as per contract) certified and initi- ated payment for certified and recommended suppliers for payment: works and supplies on time score 3 points
Maximum 3 for this performance measure
Financial management and reporting 8 N/A 0 The district Water department has • Evidence that the department submitted the annual submitted annual reports (including performance report for the previous FY (including all all quarterly reports) in time to the four quarterly reports) to the Planner by mid-July for Plan- ning Unit consolidation: score 5
Maximum 5 for this performance measure
9 N/A 0 The District Water Department has • Evidence that the sector has provided information to acted on Internal Audit the internal audit on the status of implementation of all recommendation (if any) audit findings for the previous financial year
o If sector has no audit query score 5
Maximum 5 for this performance o If the sector has provided information to the internal measure audit on the status of implementation of all audit findings for the previous financial year: score 3
If queries are not responded to score 0
Governance, oversight, transparency and accountability 10 N/A 0 The district committee responsible • Evidence that the council committee responsible for for water met, discussed service water met and discussed service delivery issues delivery issues and presented issues including supervision reports, performance assessment that require approval to Council results, LG PAC reports and submissions from the District Water and Sanitation Coordination Committee (DWSCC) etc. during the previous FY: score 3
Maximum 6 for this performance measure
10 N/A 0 The district committee responsible • Evidence that the water sector committee has for water met, discussed service presented issues that require approval to Council: delivery issues and presented issues score 3 that require approval to Council
Maximum 6 for this performance measure
11 N/A 0 The district Water department has • The AWP, budget and the Water Development grant shared information widely to the releases and expenditures have been displayed on the public to enhance transparency district notice boards as per the PPDA Act and discussed at advocacy meetings: score 2.
Maximum 6 points for this performance measure
11 N/A 0 The district Water department has • All WSS projects are clearly labelled indicating the shared information widely to the name of the project, date of construction, the contractor public to enhance transparency and source of funding: score 2
Maximum 6 points for this performance measure
11 N/A 0 The district Water department has • Information on tenders and contract awards shared information widely to the (indicating contractor name /contract and contract sum) public to enhance transparency displayed on the District notice boards: score 2
Maximum 6 points for this performance measure 12 N/A 0 Participation of communities in WSS • If communities apply for water/ public sanitation programmes facilities as per the sector critical requirements (including community contribu- tions) for the current FY: score 1
Maximum 3 points for this performance measure
12 N/A 0 Participation of communities in WSS • Water and Sanitation Committees that are programmes functioning evidenced by either: i) collection of O&M funds, ii( carrying out preventive mainte- nance and minor repairs, iii) facility fenced/protected, or iv) they an M&E plan for the previous FY: score 2 Maximum 3 points for this performance measure Note: One of parameters above is sufficient for the score.
Social and environmental safeguards 13 N/A 0 The LG Water department has • Evidence that environmental screening (as per devised strategies for environmental templates) for all projects and EIAs (where required) conservation and management conducted for all WSS projects and reports are in place: score 2
Maximum 4 points for this performance measure
13 N/A 0 The LG Water department has • Evidence that there has been follow up support devised strategies for environmental provided in case of unacceptable environmental conservation and management concerns in the past FY: score 1
Maximum 4 points for this performance measure
13 N/A 0 The LG Water department has • Evidence that construction and supervision devised strategies for environmental contracts have clause on environmental protection: conservation and management score 1
Maximum 4 points for this performance measure 14 N/A 0 The district Water department has • If at least 50% WSCs are women and at least one promoted gender equity in WSC occupying a key position (chairperson, secretary or composition. Treasurer) as per the sector critical requirements: score 3 Maximum 3 points for this performance measure
15 N/A 0 Gender and special needs-sensitive • If public sanitation facilities have adequate access sanitation facilities in public places/ and separate stances for men, women and PWDs: score 3 RGCs provided by the Water Department.
Maximum 3 points for this performance measure