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Google Forms—Getting Started Insert Toolbar Getting Started Located to the Right of Your Active Question, Creating Your Form Question Options Is the Insert Toolbar

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Google Forms—Getting Started Insert Toolbar Getting Started Located to the Right of Your Active Question, Creating Your Form Question Options Is the Insert Toolbar Google Forms—Getting Started Insert toolbar GETTING STARTED Located to the right of your active question, CREATING YOUR FORM QUESTION OPTIONS is the Insert toolbar. New forms 1. After naming your form, enter your • Question logic: Send the user to a 1. Go to google.nd.edu first question/field name in theUntitled specific section based on their answer to Add a new question 2. Log in with your NetID and password. Question field. a question. Only available with Multiple 3. New > Google Forms. 2. Choose your question type from the choice and Dropdown question types. Note: Google Forms are not meant to be Add a title and description dropdown list and add responses. • Required question: question must be used for highly sensitive data. 3. Click on the question More button in the answered before the form is submitted Old Google Forms vs New Add an image lower right to display the Hint text field. • Shuffle option order: shuffles the order The new Google interface is now the default. Then enter any hints or clarification in the of the possible responses to a question To return to the old interface, click on Hint field, such as choose all that apply. the running man in the lower left. Add a video ◦ Only for Multiple choice, Checkbox- es, Dropdown and Grid questions Naming your form 4. Click to add another question. ◦ Only one shuffle per email address; Click on Untitled form in the upper left to Add a section including group emails name your form. Your response spreadsheet QUESTION TYPES will use the same name. ◦ Shuffle per person requires sending • Sections: Inserted after the active Choose your question type from the Question the form to each person individually question; can be dragged to another Type dropdown within the question. • Add “Other”: allows people to enter a position • Text questions: Comment; only available with Multiple • Images and videos: ◦ Short answer: used for short text choice and Checkboxes ORM INTERFACE F ◦ Inserted after the last question on the ◦ Paragraph: for longer blocks of text Edit or View mode page on which you chose to Add item EDITING YOUR FORM The form interface includes two tabs at the ◦ Enter the URL of the video or locate it • Multiple choice: used top of your form. Click the appropriate one in YouTube and choose Select when only one answer Editing a question to edit your form or to view the responses. ◦ Enlarge them by dragging the handles can be picked Click on the question to make it active. ◦ Align them by choosing the • Checkboxes: select Duplicating a question desired alignment button several or all possible Click on the double page icon. options ◦ Add a Title and Alternate Deleting a question text, if desired • Dropdown: select one Click on the trashcan. Formatting and View options answer from a list In the upper right is access to settings Moving a question • Linear scale: used to and formatting tools: USING A TEMPLATE Hover over a question to get the four- rate something pointed cursor. Drag to its new location. ◦ Color Palette In the Form Edit window, click • Multiple choice grid: ◦ Preview on the Back arrow next to the a grid of rows and VIEWING YOUR LIVE FORM ◦ Settings form name. This will take you to columns; one answer the Forms Home. You can select ◦ Send per row Click on the Preview button to view a template here, or copy a form • Date: respondent can the live form. ◦ More form options you created previously. Either can choose a date Click the Pencil button in the upper be customized for • Time: respondent can choose a right to return to edit mode. your current need. time Google Forms—Working with your Form 3. In the Select theme dialog, choose one of Notifications ADDING QUESTION LOGIC the stock photos, upload an image from GATHERING RESPONSES Notifications when a form is your computer, choose an image from submitted can be set in two ways. Question logic sends your user on a specific your albums or get an image from Google Distributing the form path based on the answers chosen. This allows From Form interface: Drive. 1. Click on the Send button in the upper you to skip certain questions for certain users. 1. Click on the Options button in the 4. When adding a photo from a source other right. You can add question logic to Multiple choice Response view than Google, a mask will be superimposed 2. Click on the distribution method of your or Dropdown questions. over your photo to allow you to crop it to choice: Email, URL, embed on web site. 2. Choose Get email notifications for new 1. Divide your form into sections based on the correct size. response the question divisions by adding a Section From Google sheets file: break. Any questions that will be viewed FORM SETTINGS 1. Click View responses in Sheets (or open by only certain users must be in a separate ◦ Sending an email: spreadsheet) section. In the upper right of the interface, Enter names, and email addresses to which to send the link 2. Go to Tools > Notification rules 2. On the lower right of each question you click on the gear icon. 3. Choose when and how to be notified wish to add logic to, expand the More • Who can respond? Anyone or Enter a subject and message menu and check Go to section based on Anyone in University of Notre Dame Check Include form in email if LOSING YOUR FORM answer. • Automatically you want the form to be the body of C the email collect Your form is automatically set to collect Click Send when complete respondent’s responses; you don’t need to turn it “on.” University of Notre ◦ Sending a link: To close the form: Dame username Copy link and paste it in your own 1. Toggle the switch at Responses > 3. On each answer’s dropdown to the right, • Can submit only email message Accepting Responses to close the form. choose the section to which the user 1 response: this ◦ Embedding in a web site: should be sent if they select this answer. requires an ND login Copy the HTML and embed in a Web page • Confirmation 2. Closing the form will bring up the Not Note: The only distribution method that message accepting responses message dialog allows you to send out personalized where you can customize your message. • Submitting reminders is sending an email from the multiple responses form. 4. Use the dropdown between pages to skip or editing response FORMS ADD-ONS certain pages or to Submit the form. • Show progress bar Viewing results at bottom of form Click on the Response tab. To access add-ons, go to More > Get Add- pages: good for long forms • Choose Summary or Individual. ons. Approved third party add-ons are: • Shuffle question order: randomize the • To view the responses in a Form Publisher: question order on each page spreadsheet, click the ◦ Automatically create a Document or Sheets button. Spreadsheet, based on a pre-selected template, for each form submission PICKING A THEME ADDING COLLABORATORS • To download the responses, click the Options button in the Response view and formRanger: 1. Go to the Option button in the upper 1. Click on the Color Palette button choose Download responses (.csv) ◦ Populate your multiple choice, right and choose Add collaborators... to choose a new look for your form. dropdown, checkbox, and multiple 2. Copy the link into an email or add the 2. Choose a new color or click choice grid options with values from a names of your collaborators. on the Theme button. column in any Sheet in Drive 3/9/2016 2016©University of Notre Dame.
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