TABLE of CONTENTS Agenda 1 FAMU NAA Annual Meeting Rules
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TABLE OF CONTENTS Agenda 1 FAMU NAA Annual Meeting Rules 3 NAA 2016 Annual Meeting Minutes 5 Action Item Reports Budget and Finance Committee 2017 – 2018 Budget 21 Constitution and Bylaws Committee Proposed amendments 27 Officer reports First Vice President 49 Third Vice President 50 Recording Secretary 51 Treasurer 52 Financial Secretary 56 Corresponding Secretary 61 Florida Regional Vice President 63 Southern Regional Vice President 64 Northeast Regional Vice President 67 Midwest Regional Vice President 69 General Counsel 70 Chaplain 72 Standing Committee Reports Scholarship 73 Membership Recruitment 75 Student Recruitment 77 Fundraising 80 Governmental Affairs 82 Media and Technology 126 Special Committee Reports Distinguished Alumni Awards 128 History 129 Advisory Group Report 131 Time and Place 133 FAMU National Alumni Association, Inc. Annual Meeting Agenda May 26, 2017 President Gregory L. Clark, presiding Opening prayer Roll call Adoption of the annual meeting rules Adoption of the agenda Reading and approval of the 2016 annual meeting minutes Action item reports . Budget and Finance Committee Reginald J. Mitchell, Esq. o 2017 – 2018 budget . Constitution and Bylaws Committee Artisha R. Polk o Proposed amendments Officer reports . President LTC Gregory L. Clark . First Vice President Dr. James L. Moran Jr. Third Vice President Mary H. Smith . Recording Secretary Reginald J. Mitchell, Esq. Treasurer Len Franklin . Financial Secretary Juanita Moore . Corresponding Secretary Artisha R. Polk . Florida Regional Vice President Jean Downing . Southern Regional Vice President Yolanda Pinkard . Northeast Regional Vice President BG Leroy C. Bell . Midwest Regional Vice President Derris King . General Counsel Akunna V. Olumba, Esq. Chaplain Keith Shannon 1 Standing committee reports . Scholarship Doris Hicks . Membership Recruitment Jimmie McDaniel . Student Recruitment Marian Gibbons . Fundraising Mary Smith . Governmental Affairs Carolyn H. Collins . Media and Technology Dr. Stephen Roberson Special committee reports . Distinguished Alumni Awards Doris Hicks . History Dr. Leila Walker . Time and Place Charles R. Lewis, III New business . Appointment of Minutes Review Committee . FAMU Presidential Search Good and welfare Adjourn Sine Die 2 FAMU NAA Annual Meeting Rules May 26, 2017 1. Immediately after the roll call, the annual meeting rules shall be read by the parliamentarian for adoption by a two-thirds vote. 2. After the initial reporting of the number of registered members, an updated report of registrations may be announced later during the meeting. 3. Only registered active members are permitted to participate in the meeting. 4. A maximum of four minutes will be allowed for the presentation of each officer’s or committee’s report, excluding the time permitted for questions and answers or any introduction or debate on motions that may arise out of proposed action items. A reporting officer or chairperson must succinctly summarize the report. All reports must be in writing. 5. Each member must address the presiding officer when speaking. The presiding officer will address the question or comment or may choose to defer to another person to reply to the question or comment. 6. Each member must be recognized by the presiding officer prior to speaking. a. The exception is that a member, when making certain allowable privileged or incidental motions (e.g., point of order, parliamentary inquiry), may interrupt a speaker without first being recognized, as denoted in the current edition of Robert’s Rules of Order Newly Revised. For example, the member stating, “point of order” or “parliamentary inquiry” is given preference in obtaining the floor, but must then wait to be recognized by the presiding officer before continuing to speak. b. In all other cases, only one member may speak at a time. All other members not assigned the floor will remain quiet and respectful of the member who is speaking. 7. The member making a debatable motion may reserve the right to speak first and/or last in the debate. 8. Any resolutions or lengthy motions must be submitted in writing to the presiding officer and the recording secretary prior to the member making the motion. 9. A maximum of eight minutes total shall be allowed for debate on each main motion. Each member speaking in debate is allowed up to 60 seconds to speak during each turn in debate and may speak in debate up to two times on the same motion (main motion, secondary motion, etc.) provided that all other members wishing to speak have spoken at least once on that motion. Members in favor of and opposed to a motion may speak in debate. 10. No portion of any time permitted to speak in debate is transferrable to another member. 3 11. Members speaking in debate shall confine his/her comments to the subject of the immediately pending motion, concisely state his/her opinion on the matter, and refrain from attacking or making personal remarks about any member, board, or committee. Anyone who violates this rule more than once shall be subject to censorship for the remainder of the meeting. Censorship requires a majority vote. 12. The sergeant-at-arms shall not allow any person to leave or enter the room when a vote is in progress. 13. Anyone wishing to record the meeting must first register his/her intentions with the president or designee. The recording of such meeting shall be used solely for informational purposes of the individual reporting back to his/her membership. 14. When a matter is not covered in the FAMU NAA Constitution, Bylaws, or these annual meeting rules, the rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the body in all cases to which they are applicable. We are governed by all of the aforementioned documents cited in this rule. a. The rules contained in the NAA Constitution supersede the rules of the NAA Bylaws. The rules contained in the NAA Bylaws supersede these convention rules. These convention rules supersede the rules contained in the current edition of Robert’s Rules of Order Newly Revised. 15. Following the adoption of these convention rules, rule numbers 5, 6, 8, 10, 11, 12, 13, and 15 may not be amended, rescinded, or suspended. Rule number 14 may not be amended, rescinded, or suspended at any time. Any other convention rules may be amended or rescinded by a two-thirds vote or may be suspended for a specified purpose by a majority vote. The glossary terms are definitions printed for your benefit. GLOSSARY: Majority vote: an approval by more than half of the votes cast by those members present and voting, and entitled to vote, excluding blanks or abstentions, at a regular or properly called meeting. For example, if there are 100 members in the meeting room who are entitled to vote and 85 of those members vote either in favor of or against the motion (15 members abstained), then 43 votes (half of 85 is 42.5) in favor of the motion are required to obtain approval by majority vote. Two-thirds vote: an approval by at least two-thirds of the votes cast by those members present and voting, and entitled to vote, excluding blanks or abstentions, at a regular or properly called meeting. For example, if there are 100 members in the meeting room who are entitled to vote and 90 of those members vote either in favor of or against the motion (10 members abstained), then 60 votes in favor of the motion are required to obtain a two-thirds vote. Abstain (abstention): To not vote at all on a motion. Members are not obligated to vote. Abstentions are not called for and are not recorded in the minutes. 4 MINUTES OF THE 2016 ANNUAL CONVENTION Florida A&M University National Alumni Association (FAMU NAA) National Meeting Minutes Friday, May 27, 2016 Grand Hyatt Tampa Bay - 2900 Bayport Dr Tampa, FL 33607 Call to Order President Clark Called the Meeting to order. Invocation Opening Prayer was done by Chaplain Keith Shannon. Roll Call Roll Call was taken by the Recording Secretary. Executive Board Members Present President Col. Gregory L. Clark; 1st Vice President Charles Lewis III; 2nd Vice President Nicole Jones, Esq.; 3rd Vice President Mary H. Smith; Treasurer Dr. James Moran, Ph.D.; Financial Secretary Juanita Moore; Parliamentarian Angela Bledsoe; Recording Secretary Reginald J. Mitchell, Sr., Esq.; Corresponding Secretary Artisha Polk; Florida Regional Vice President Jean Downing; Southern Regional Vice President Yolanda Pinkard; Northeast Regional Vice President Gen. (Ret.) Leroy Bell; Midwest Regional Vice President Derris King; Farwest Regional Vice President Tirrell Hamilton; Florida Member-At-Large Dr. Patricia Shaw, Pharm.D.; Southern Member-At-Large James “Skip” McClemore; Northeast Member-At-Large Cassie Farmer; Farwest Member-At-Large Van Russ; General Counsel Akunna V. Olumba, Esq.; Sergeant-At-Arms Col. (Ret.) Robert L. Porter; Chaplain Keith L. Shannon; and Publicity Director Kathy Times. Chapters Present FARWEST REGION 5 Houston, TX; Las Vegas, NV; Southern California (Los Angeles), CA; MIDWEST REGION Central Ohio; Chicago (Windy City), IL; Dayton, OH; Detroit, MI; Kentucky NORTHEAST REGION Massachusetts; New Jersey; New York; Northern Virginia; Washington, D.C. SOUTHERN REGION Birmingham Metro, AL; Central Mississippi; Columbia, SC; Fayetteville / Fort Bragg, NC; Metro Atlanta, GA; Metro Charlotte, NC; Greater New Orleans, LA; Raleigh-Durham, NC; Southwest Georgia FLORIDA REGION Alachua County; Brevard County; Broward County; Capital City; Gadsden County; Gold Coast (Miami); Greater Orlando; Indian River County; J.R.E. Lee (Jacksonville); Lake Sumter County; Leon County; Madison County; Marion County; Miami-Dade County; Northwest Florida; Palm Beach County; Pensacola; Plant City; Polk County; Sarasota Manatee County; Seminole County; South-Dade County; St. Lucie County; St. Petersburg; Tampa; and Volusia County. A quorum was established. Chapter Presidents were asked to sit forward. Convention Rules Parliamentarian Angela Bledsoe gave an overview of the Convention Rules from pages 5-6 of the Convention Book.