July 5, 2016 Commission Agenda
~AKLAND COUNTY PARKS Oakland County Parks Historical Spotlight
The Oakland County Fair is one of the oldest in the nation, tracing its roots back to the Oakland Agricultural Society, founded in 1830. During the Civil War, soldiers trained at the fairground property in Pontiac. A sign at Saginaw and Fairgrove streets commemorates that history.
The fair moved to Milford prior to the turn of the 20th century, where it stayed until the 1930s. In the 30s, the fair returned to Pontiac, where it relocated several times through the years to sites such as the State Hospital grounds and even Oakland County Road Commission property.
In 1949 the fair was renamed the Oakland County 4-H Fair. At the time, it was located on an 80-acre farm at the corner of Perry and Walton, in Pontiac.
In 1971, the Oakland County 4-H Fair moved again to its current location at Springfield Oaks County Park. In 2008, in order to appeal to a larger population, the "4-H" was removed from the name.
Oakland County Fair activities and great food from fair vendors combine to foster memories and family traditions. Stop by fair mainstay, Jack's Lemonade Stand; sink your teeth into delicious broasted chicken prepared by Kevin Bechler; and don't forget to save room for dessert at the Cook's Farm Dairy ice cream booth. YUM!
Also at Springfield Oaks
Built prior to 1872, the historic James Harvey Davis House served as the residence for the golf course caretaker until 1938, and then as the golf course clubhouse until 1973. Even after restoration by the Springfield Township Historical Society, the home's hardwood floors still bear the marks of more than 40 years of golf spikes. Tours are offered by the historical society. The nationally-historic Ellis Barn was relocated from Dixie Highway in Clarkston to Springfield Oaks County Park in 2005. All of the 4-H exhibits and displays are housed in the barn during the County Fair.
The Ellis Barn represents a significant period of Photo Key Michigan's agricultural and transportation history and provides a unique setting for educational opportunities. Constructed in 1884, the barn features a true gambrel 1. Historical scanned print of County giving 4-H club use of 80 acre farm, roof and is now a popular wedding venue in addition to June 2, 1941. 2. Photo of girl and goat by Randal Floyed hosting barn dances, antiques shows, interpretive 3. Alpaca judging at the Springfield Oaks County 4-H Fair, July 12, 2012. programs and other events. 4. Aerial of the Springfield Oaks County Fair, July 15, 201 O 5. Historical scanned print of 1971 moving 4-H flags by horseback from Perry Street Pontiac Fair grounds to Springfield Oaks Fair Grounds. 6. Historic James Harvey Davi s House 7. Historic Ellis Barn with Heritage Garden in foreground 8. Pony ride at Springfield Oaks County 4-H Fair MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a regular meeting of the
Oakland County Parks and Recreation Commission will be held at
9:30 a.m. on Tuesday, July 5, 2016, at Oakland County Parks and
Recreation Administration Office, located at 2800 Watkins Lake Road,
Waterford, Michigan 48328.
GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603
1 2800 Watkins Lake Road • Bldg 97W · Waterford Ml 48328-1917 248-858-0906 • 1-888-0CPARKS • Destination Oakland.com
June 30, 2016
Oakland County Parks and Recreation Commission Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as follows:
PLACE...... Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI
TIME...... Tuesday, July 5, 2016 9:30 a.m.
PURPOSE ...... REGULAR MEETING
This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Daniel J. Stencil, CPRE Executive Officer
Next Meeting: August 2, 2016 @2:00 PM
Meeting Locati~n: Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328
Our mission is to provide quality recreational experiences that encourage healthy lifestyles, 2 support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, July 5, 2016 9:30 a.m. AGENDA Page #'s Action Required Presenter/Phone #
1. Call Meeting to Order ------G. Fisher 248.514.9814 2. Roll Call ------“ 3. Pledge of Allegiance ------“ 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-12 5. Approval of Minutes: Regular Meeting of June 7, 2016 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 13 7. PRESENTATIONS: A. 50th Anniversary Testimonials D. Stencil B. Recognition of O.C.S.O. Deputy Storm - 2016 O.C.S.O. Part-time Deputy of the Year K. Sexton C. Michigan State University Extension - Robin Danto, Carol Lenchek J. Brown 14 8. INTRODUCTION: Intern Meaghan Fitzgerald, Grand Valley State University J. Noyes 15 9. CONSENT AGENDA: 16 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 05/31/16 (FM 08, FY16) 17 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 05/31/16 (FM 08, FY16) 18 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 05/31/16 (FM 08, FY16) 19-20 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 05/31/16 (FM 08, FY16) 21 E. FY 2016 CIP Schedule Update Receive & File M. Donnellon 858.4623/D. Stencil 22 F. FY 2016 Non-CIP Maintenance Projects Update Receive & File M. Donnellon 858.4623/D. Stencil
23-25 G. Monthly Purchasing Reports for Month Ending 04/30/16 (FM 07, FY16) Receive & File P. Castonia/D. Stencil 26 H. Monthly Food & Beverage Vendor Sales Reports 04/30/16 (FM 07, FY16): Receive & File 27-28 1. Katherine's P. Castonia/D. Stencil 2. Fuller Oak Management Receive & File P. Castonia/D. Stencil 29-30 Receive & File 31 3. MMD P. Castonia/D. Stencil 10. REGULAR AGENDA: 32-47 A. Proposed RFP for Engineering/Design Independence Oaks Sashabaw Safety Path - Information/Approval Z. Crane/M. Donnellon Independence Township/Oakland County & Timeline - @ Independence Oaks Park 3 48-102 B. Proposed RFP for Independence Oaks-North Bailey House Information/Approval J. Myers/M. Donnellon C. Proposed RFP for Independence Oaks-North Manor House 103-130 Information/Approval P. Castonia/J. Myers/M. Donnellon/D. Stencil - Executive Estate Development Lease 131-139 D. Proposed Residential Lease Renewal - Independence Oaks Kristi Ottman Leahy Information/Approval/BOC P. Castonia 140-149 E. Governmental Interlocal Agreement with Groveland Township for Controlled Burns at Groveland Oaks County Park for Invasive Species Control Information/Approval/BOC M. Prowse/B. Bird 150-153 F. 2015 Michigan Department of Natural Resources OC CISMA Michigan Invasive Species Grant Program Award - Match Funding Information/Approval/BOC M. Prowse/B. Bird
154-156 G. FY 2016 CIP Project Approval: Addison Oaks Fuel Tank Replacement Change Order Information/Approval M. Donnellon 858.4623/J. Myers/D. Stencil 157-164 H. Pending CIP Project Summary Receive and File M. Donnellon 858.4623/D. Stencil 165-166 I. Proposed Park Concept Plan: 2018-2022 OCPRC Comprehensive Master Plan (1 and 2 of 13) Addison Oaks Park Concept Plan and Catalpa Oaks Park Receive & File M. Prowse/D. Stencil Concept Plan
11. REPORTS: 167-200 A. Executive Officer Report Receive and File D. Stencil B. Update on Proposed OCPR Website Upgrades Receive and File P. Castonia C. Participation and Program Review & Data Report Update FY 2016, Month 03 Receive and File T. Fields/J. Dunleavy 858.4647/T. Hughes 343.1011 D. Executive Committee Update Receive and File G. Fisher 12. OLD BUSINESS G. Fisher 13. NEW BUSINESS G. Fisher 14. ADJOURN
Next Meeting: 2:00 P.M. on Aug. 2, 2016 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328
* NOTE: All phone numbers are area code (248) unless otherwise noted.
As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation.
4 Oakland County Parks and Recreation Commission Regular Meeting June 7, 2016
Chairman Fisher called the meeting to order at 2:08 p.m. in the meeting room at the Independence Oaks Lewis E. Wint Nature Center.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, Executive Committee Member Gary McGillivray, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Christine Long, David Potts
COMMISSION MEMBERS ABSENT WITH NOTICE:
Jim Nash
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer Phil Castonia, Chief of Business Operations D J Coffey, Independence Oaks Park Supervisor Zach Crane, Architectural Engineer II Mike Donnellon, Chief-Park Facilities Maint. & Dev. Jim Dunleavy, Chief-Park Operations & Maint.-North District Terry Fields, Chief-Recreation Programs and Services John Haney, Recreation Program Supervisor Tom Hughes, Chief-Park Operations & Maint.-South District Karen Kohn, Supervisor Admin. Services - Retired Melissa Prowse, Supervisor of Planning Desiree Stanfield, Supervisor of Communications & Mrktg. Brendan Westley, Intern OC Corporation Counsel Jody Hall, Attorney OC Fiscal Services Jeff Phelps, Parks and Rec. Fiscal Coordinator OC Human Resources Sara Kohn, Human Resources Analyst I OC Purchasing Andy Krumwiede, Buyer II Oakland County 4-H Fair Association L C Scramlin, Director Loren Hotchkiss Oakland Aquaponics Bruce Ellwinger Jeff Ellwinger Oakland County Historical Comm. Carol Egbo Jennifer Radcliff Oakland County Citizen Arthur (Sonny) Kohn
APPROVAL OF AGENDA:
Moved by Mr. Fowkes, supported by Mr. McGillivray to approve the agenda as submitted.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
5 (OCPR Commission Meeting, June 7, 2016) Page 2
APPROVAL OF MINUTES:
Moved by Mr. Fowkes, supported by Mr. Baumhart to approve the minutes of the OCPRC Regular Meeting of May 3, 2016, with the following change - under REGULAR AGENDA: Discussion on Springfield Oaks Ellis Barn Preservation Easement and Lift Exemption - replace the sixth paragraph on Page 6 as follows:
LC Scramlin, Director of the Oakland County 4-H Fair reminded the Commission that the community originally came up with funds for the Ellis Barn for excavating; engineering; discounts for concrete and footings; plans for masonry; and the use of Oakland County Trustee labor. It would be a shame to lose the ability to use upper floor area. This facility is a true asset and we need to reach out to folks for help. Mr. Scramlin advised the Commission he felt the Fair Board would certainly help raise funds for this project.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
PUBLIC COMMENTS:
LC Scramlin, Director of the Oakland County 4H Fair Association, advised the Commission that the 2016 Oakland County Fair will be held at Springfield Oaks County Park July 8 – 17, 2016.
INTRODUCTION:
Chief of Park Operations & Maintenance-North District Jim Dunleavy introduced Brendan Westley who was recently hired as an OCPR Intern. Brendan is a senior at East Stroudsburg University in Northeast Pennsylvania majoring in Recreation and Leisure Management. While at OCPR he will be working on Emergency Action Plans, Special Events and Campground Recreation Programs.
PRESENTATIONS:
1. OCPR 50th Anniversary Testimonials: Supervisor of Communications and Marketing Desiree Stanfield displayed testimonials from Oakland County Executive L. Brooks Patterson, Mojo in the Morning from 95.5 FM Radio, and Steve Grunwald from 99.5 WYCD FM Radio all congratulating Oakland County Parks and Recreation on the 50th Anniversary.
2. mParks Community Service Award: This honor was awarded to OCPR Historical Corps representative/volunteer Carol Egbo at the April 20, 2016 mParks for all of her assistance with the historical aspects of Oakland County Parks.
3. Waterford Community Recognition Award - 50th Anniversary. Oakland County Parks and Recreation received a Waterford Township Annual Recognition Award from Waterford Township and the Waterford Chamber of Commerce, in recognition of the OCPR 50th Anniversary and also for providing parks and recreation programs.
4. Recognition of Karen Kohn, Supervisor of Administrative Services – Retirement: Chief of Business Operations Phil Castonia presented Karen Kohn a plaque congratulating her on her retirement after 40+ years of working at Oakland County Parks and Recreation.
CONSENT AGENDA:
Moved by Mr. Fowkes, supported by Mr. Scott to approve Items 9A through 9Q under Consent Agenda, as follows:
6 (OCPR Commission Meeting, June 7, 2016) Page 3
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 04/30/16 (FM 07, FY16)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending 04/30/16 (FM 07, FY16)
C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 04/30/16 (FM 07, FY16)
D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 04/30/16 (FM 07, FY16)
E. FY 2016 CIP Schedule Update
F. FY 2015 Non-CIP Maintenance Projects Update
G. Fiscal Services 2nd Quarter Financial Forecast Report
H. 2nd Quarter Facilities Budget Amendment/Transfer
I. Monthly Purchasing Reports for Month Ending 03/31/16 (FM 06, FY16)
J. Monthly Food & Beverage Vendor Sales Reports 03/31/16 (FM 06, FY16): 1. Katherine's 2. MMD 3. Oak Management
K. FY 2015 CIP Project Approvals: Groveland Oaks Fishing Pier (Construction Approval)
L. Temporary Use Permits w/Alcohol Sales: St. Stephens Church - 06/18/16 - Lobsterfest at Waterford Oaks
M. Quarterly Sponsorship Recognition - Resolutions: 1. Oakland County Credit Union 2. Genisys Credit Union
N. FY 2016 2nd Quarter Contributions Report
O. FY 2016 2nd Quarter Sponsorship Report
P. FY 2016 2nd Quarter Temporary Use Permit Revenue Report
Q. 2nd Quarter FY 2016 Uncollectible Debt Write-off
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
REGULAR AGENDA:
Conceptual Approval of Proposed FY 2017-2019 Budget/Proposed FY 2017 Capital Equipment Budget/Proposed FY 2017 Capital Improvement Projects/Maintenance Management Plan Budget/ Updates to FY2020 and FY2021 Net Position – Unrestricted Projections
The FY2017-FY2019 budget included with this packet differs from the budget document presented May 3, 2016 by the following amounts:
7 (OCPR Commission Meeting, June 7, 2016) Page 4
Parks and Recreation Commission FY2017-FY2019 Budget Document Comparson
Revenue and Expense Budget: FY2017 FY2018 FY2019 May 3, 2016 Budget Document $ 24,373,953 $ 24,857,740 $ 24,417,689 June 7, 2016 Budget Document 25,180,953 25,282,515 24,303,982 Sum of Adjustments $ 807,000 $ 424,775 $ (113,707)
These changes reflect the additional property taxes, adjustments in salaries and fringe benefits in the Operating Budget, Depreciation, the costs associated with the Independence Oaks Safety Path, the proposed ORV Park, the Capital Impact on the Fund Balance and Planned Use of Fund Balance.
After review of the Proposed FY 2017-2019 OCPR Commission Budget staff recommended the Commission conceptually approve the Proposed FY 2017-2019 OCPR Commission Budget and forward it to the Oakland County Board of Commissioners for the July 1, 2016, submittal deadline and OC BOC for final approval on September 22, 2016. Revisions may still be made as long as they are submitted before the Board of Commissioners approval in September.
Moved by Mrs. Long, supported by Mr. McGillivray to conceptually approve the Proposed FY 2017-2019 Oakland County Parks and Recreation Commission Budget in the amount of $25,180,953; the Proposed FY2017 Capital Equipment Budget in the amount of $250,000; and the Proposed FY2017 Capital Improvement Projects/Maintenance Management Plan Budget in the amounts of $1,500,000 for Capital Improvement Projects and $680,500 for the Maintenance Management Plan, and forward it to the Oakland County Board of Commissioners for inclusion in the Oakland County Executive’s recommended FY 2017-2019 Proposed Budget.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Proposed Bus Lease
Moved by Mr. Baumhart, supported by Mr. Potts to award the bid to lease a 38-passenger commercial bus, to replace Bus #04-901 a 2004 School Bus, from CH&H Leasing/Fleet Solutions the leasing division for Hoekstra Transportation from Grand Rapids, Michigan, at a cost of $1,697.13 per month for a 3-year lease period, for a total of $61,096.68. Funds for this lease would come from the FY 2016 Equipment Maintenance line item.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Commissioner Fowkes advised staff that he appreciated all the hard work on this year’s budget and he thanked them for all their efforts.
Proposed Oakland County 4H Fair Association Cooperative Agreement and Lease - Springfield Oaks
Chairman Fisher asked staff if we have evaluated what the cost is to OCPR and what we have contributed for this Fair. Staff advised we have and will follow up with a report to the Commission showing the associated costs.
Moved by Mrs. Long, supported by Mr. Scott to approve the following resolution approving a Lease Agreement between the Oakland County 4-H Fair Association and Oakland County Parks
8 (OCPR Commission Meeting, June 7, 2016) Page 5
and Recreation Commission at Springfield Oaks Park, to become effective January 1, 2017 for a five-year agreement, with a five-year renewal option, and forward it to the Oakland County Board of Commissioners for final approval:
WHEREAS the County of Oakland is the owner of Springfield Oaks County Park located in the Charter Township of Springfield, Oakland County; and
WHEREAS, the Oakland County Fair, facilitated by the Oakland County 4-H Fair Association, meets the Oakland County Parks and Recreation Commission’s Strategic Plan objectives in the areas of Partnerships, Special Events, and Youth Programming and supports the Michigan State University Extension’s (MSUE) mission of help(ing) people improve their lives through an educational process that applies knowledge to critical issues, needs and opportunities; and
WHEREAS, the current lease agreement between Oakland County Parks and Recreation Commission and the Oakland County 4-H Fair Association is expiring on December 31, 2016; and
WHEREAS, the Oakland County Parks and Recreation Commission wishes to enter into a five- year agreement with a five-year renewable option with the Oakland County 4-H Fair Association as stated in the attached Agreement; and
WHEREAS, Corporation Counsel has reviewed and/or prepared all necessary documents related to the attached Agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approves and authorizes the attached Agreement between Oakland County Parks and Recreation Commission and the Oakland County 4-H Fair Association.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners directs its Chairperson or designee to execute the attached Agreement.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Pending Capital Projects Summary
Chief of Park Facilities Maintenance and Development Mike Donnellon presented the Pending Capital Projects Summary report.
Vice Chairman VanderVeen asked for an update on the status of the proposed sponsorship from Oakland County Credit Union. Staff advised we are working on a proposed policy and are having conversations with the Credit Union on a variety of projects.
Waterford Oaks Greenhouse RFP Proposal Presentation
Staff provided the Commission with the background on previous operations at the Greenhouse, including alternate options for the best optimal use of the facility. A Request for Proposal (RFP) was released for
9 (OCPR Commission Meeting, June 7, 2016) Page 6 an operations lease or a deconstruct/removal option. Only one operational lease was received from Oakland Aquaponics.
Bruce Ellwinger and Jeff Ellwinger of Oakland Aquaponics provided an outline of the potential lease operations at the Waterford Oaks Greenhouse. This included the aquaponics operations with fish breeding, filtration and organic farming using the waste byproducts for fertilization in an urban setting.
Chairman Fisher wanted it noted that the Commission is not interested in selling any part of the Waterford Oaks property; this will only be for the lease of the facility.
Staff requested approval to proceed with negotiations on the operational lease of the Waterford Oaks Greenhouse with Oakland Aquaponics and bring back to the Commission in August or September for approval. The Commission requested staff include an aspect of education and recreation as part of the negotiated lease.
Moved by Mr. McGillivray, supported by Mr. Fowkes to direct staff to negotiate a lease agreement with Oakland Aquaponics for the operation of the Greenhouses at Waterford Oaks, and bring back to the OCPR Commission for approval and referral to the Oakland County Board of Commissioners for final approval.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Commissioners that will serve on the committee for the Waterford Oaks Greenhouse lease negotiations are Commissioner Baumhart and Commissioner Potts.
Proposed Addison Oaks Park Plan: 2018-2022 OCPRC Comprehensive Master Plan (1 of 13)
This item was postponed until the July 5, 2016 OCPR Commission meeting.
Proposed Nature Center Interpretive Services Program & Operations Re-Visioning
Staff provided a report on the proposed improvements at the Red Oaks and Lewis E. Wint Nature Centers. The plan is to refresh, repackage and update the Nature Center and the exhibits. By doing this it is anticipated that it could increase the activity in the facilities, attract new patrons and also bring former patrons back. Staff informed the Commission that there are funds currently budgeted in 2017 to perform these improvements at a cost of $17,500 per facility.
Staff also advised they are visiting other nature centers to evaluate other options and determine what is working best at those facilities.
Chairman Fisher requested this item be referred to the OCPR Executive Committee to talk about the potential for bringing people in and potential increase in visitor numbers before we authorize an RFP for this work, more specifically where people will come from, and how many will come. This type of information could justify making the investment in the facilities.
Moved by Mr. Fowkes, supported by Mr. Potts to refer this matter to the Executive Committee
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
10 (OCPR Commission Meeting, June 7, 2016) Page 7
Proposed Resolution Approving the Interlocal Agreement on the Independence Oaks Safety Path with Independence Township
Moved by Mr. Fowkes, supported by Mrs. Long to approve the following resolution recommending approval of an Interlocal Agreement between the Charter Township of Independence and Oakland County on the Independence Oaks Safety Path Project, along Sashabaw Road by Independence Oaks County Park, which recognizes a $600,000 contribution from the Charter Township of Independence as part of the Interlocal Agreement; and Move to approve a FY2018 budget amendment to decrease the Planned Use of Balance operating revenue account and to recognize an operating contribution in the amount of $600,000 from the Charter Township of Independence as part of the Interlocal Agreement pertaining to the Independence Oaks Safety Path project, and forward this matter to the Oakland County Board of Commissioners for final approval.
Revenue: Revised FY 2018 FY2018 Rec. FY 2018 Rec. Cost Department Program Account Account Name Budget Amendment Budget Center
PUB 5060666 160666 665882 Planned Use of Balance $1,224,688 $ (600,000) $ 624,688
ADM 5060101 160000 650104 Contributions Operating - 600,000 600,000
$ -
WHEREAS the County of Oakland is the owner of Independence Oaks County Park located in the Charter Township of Independence, Oakland County; and WHEREAS the Charter Township of Independence is proposing the construction of a safety path extension from the entrance of Independence Oaks County Park north to Oak Hill Road along Sashabaw Road adjacent to the park; and WHEREAS one of the strategies in the Oakland County Parks and Recreation Commission’s adopted Strategic Master Plan is to “work with county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County;” and WHEREAS this proposed portion of the safety path is included as a proposed extension of the Oak Routes Trail Network; and WHEREAS this proposed portion of the safety path will provide connectivity between the main park at Independence Oaks County Park and Independence Oaks-North; and WHEREAS an interlocal agreement has been proposed as a joint agreement between Oakland County and the Charter Township of Independence for this construction project; and WHEREAS Oakland County Corporation Counsel has reviewed the interlocal agreement; and WHEREAS the Charter Township of Independence has committed $600,000 towards the construction project; and WHEREAS at its April 13, 2016 meeting, the Oakland County Parks and Recreation Commission approved an amendment to the FY2016 budget for use in executing the agreement, including a recognition of the $600,000 contribution from Independence Township as part of the agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and approve the attached Agreement for Independence Safety Path Project between Oakland County
11 (OCPR Commission Meeting, June 7, 2016) Page 8
and Charter Township of Independence for the construction of a safety path along Sashabaw Road adjacent to Independence Oaks County Park. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners directs its Chairperson or designee to execute the attached interlocal agreement.
AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
REPORTS:
The following reports were included in the agenda packet in written form:
• Executive Officer Report: This written report was included in the agenda packet
• Participation and Program Review
OLD BUSINESS:
There was no old business to address.
NEW BUSINESS:
Staff requested the Commission bring their Addison Oaks Park Master Plan book back to the July 5, 2016 OCPR Commission meeting.
Proposed OCPR Commission Meeting Date Changes: —July 5, 2016 OCPRC Meeting Date (Possibly 07/12/16 @ 2:00 PM) 2016 Oakland County Fair at Springfield Oaks Activity Center —September 6, 2016 OCPRC Meeting Date (Possibly 9/13/16 @ 9:00 AM)
No action was taken on this item.
ADJOURNMENT:
Meeting adjourned at 4:00 p.m.
John A. Scott, Secretary Vicky Valko, Recording Secretary
12 e-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA
JULY 5, 2016 AGENDA ITEM No. 7 ADMINISTRATION - BUSINESS OPERATIONS
To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: June 30, 2016 Subject: Presentations
INTRODUCTION AND HISTORY
Staff will be making the three (3) presentations at the Commission meeting on Tuesday, July 5, 2016:
1 A. 50 h Anniversary Testimonials B. Recognition of Oakland County Sheriff's Office Deputy Storm - 2016 O.C.S.O. Part-time Deputy of the Year C. Michigan State University Extension Robin Dante, Carol Lenchek
13 ~AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECR:EA TION COMMISSION AGENDA
JULY 5, 2016 AGENDA ITEM No. 8 PLANNING & RESOURCE DEVELOPMENT
To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jon Noyes, Principal Planner Submitted: June 29, 2016 Subject: Introduction-Meghan Fitzgerald
INTRODUCTION AND HISTORY
Meghan Fitzgerald is a junior at Grand Valley State University, majoring in Hospitality and Tourism, with a minor in History. She will be doing an internship with Oakland County Parks and Recreation this summer.
Meghan will be working with Principal Planner Jon Noyes. She will be researching alternative sources of funding for park projects, working on some history-based programs and with her writing skills we hope to have her assisting with grant applications by the end of the summer.
As a child Fitzgerald visited many national parks with her family. Her experiences have led to her wanting to pursue a career in working with the National Parks Service. She will graduate in winter 2017.
Meaghan will be on a previously scheduled family vacation; therefore, we will schedule her to report back to the Commission at the August 2, 2016, meeting so she can share some of her experiences at Oakland County Parks and Recreation.
14 ~AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION COMMISSION AGENDA
JULY 5, 2016 CONSENT AGENDA ITEM NO. 9 FISCAL SERVICES - P&R ACCOUNTING
To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: June 16, 2016 Subject: OCPR Monthly Financial Reports
9. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT
May, 2016 (FM 8, FY 2016)
9. B. REVENUE AND EXPENDITURE COMPARISON REPORT
May, 2016 (FM 8, FY 2016)
9. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT
May, 2016 (FM 8, FY 2016)
9. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION
May, 2016 (FM 8, FY 2016)
15 Item# 9 A
OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 8 FY 2016 FOR MONTH ENDING 05/31/2016
2016 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 12,405,000.00 12,241,401.78 163,598.22 98.7% Capital Contributions 45,000.00 0.00 45,000.00 0.0% Other 333,525.00 217,198.16 116,326.84 65.1% GLEN OAKS GOLF COURSE 819,500.00 368,108.12 451,391.88 44.9% LYON OAKS GOLF COURSE 1,213,500.00 527,687.78 685,812.22 43.5% RED OAKS GOLF COURSE 339,200.00 167,589.33 171,610.67 49.4% SPRINGFIELD OAKS GOLF COURSE 689,154.00 315,506.77 373,647.23 45.8% WHITE LAKE OAKS GOLF COURSE 765,033.00 339,930.17 425,102.83 44.4% ADDISON OAKS CONFERENCE CENTER 135,000.00 42,005.98 92,994.02 31.1% GLEN OAKS CONFERENCE CENTER 157,000.00 50,405.46 106,594.54 32.1% GROVELAND OAKS CONCESSIONS 73,000.00 6,483.13 66,516.87 8.9% LYON OAKS CONFERENCE CENTER 90,000.00 18,873.78 71,126.22 21.0% RED OAKS WATERPARK CONCESSIONS 192,000.00 8,720.03 183,279.97 4.5% SPRINGFIELD OAKS CONCESSION 6,000.00 0.00 6,000.00 0.0% WATERFORD OAKS WATERPARK CONCESSIONS 161,000.00 72.72 160,927.28 0.0% WHITE LAKE OAKS CONFERENCE CENTER 50,000.00 14,711.17 35,288.83 29.4% OAKLAND COUNTY MARKET 196,200.00 72,471.25 123,728.75 36.9% ADDISON OAKS PARK 665,016.00 288,343.02 376,672.98 43.4% GROVELAND OAKS PARK 935,250.00 273,768.73 661,481.27 29.3% HIGHLAND OAKS PARK 10,600.00 5,118.00 5,482.00 48.3% INDEPENDENCE OAKS PARK 313,223.00 159,892.18 153,330.82 51.0% LYON OAKS PARK 156,000.00 71,640.00 84,360.00 45.9% ORION OAKS PARK 137,000.00 88,565.56 48,434.44 64.6% RED OAKS DOG PARK 47,000.00 25,281.00 21,719.00 53.8% RED OAKS PARK 25,200.00 13,289.95 11,910.05 52.7% ROSE OAKS PARK 7,000.00 0.00 7,000.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 192,375.00 87,438.41 104,936.59 45.5% WATERFORD OAKS ACTIVITY CENTER/PARK 81,105.00 63,368.17 17,736.83 78.1% RECREATION PROGRAMS & SERVICES 321,600.00 157,396.47 164,203.53 48.9% CATALPA OAKS PARK 13,000.00 8,387.00 4,613.00 64.5% RED OAKS WATERPARK 1,207,650.00 83,600.00 1,124,050.00 6.9% WATERFORD OAKS BMX 22,100.00 3,367.80 18,732.20 15.2% WATERFORD OAKS WATERPARK 691,900.00 8,482.00 683,418.00 1.2% TOTAL REVENUE 22,496, 131.00 15,729,103.92 6,767,027.08 69.9%
EXPENSE ADMINISTRATIVE SERVICES 5,296,368.00 3,304,367.95 1,992,000.05 62.4% FISCAL SERVICES ADMINISTRATION 123,572.00 88,537.78 35,034.22 71.6% FISCAL SERVICES PARKS & REC 239,261.00 213,792.01 25,468.99 89.4% GLEN OAKS GOLF COURSE 834,394.00 476,822.15 357,571.85 57.1% LYON OAKS GOLF COURSE 1,310,848.00 742,364.33 568,483.67 56.6% RED OAKS GOLF COURSE 756,276.00 388,557.88 367,718.12 51.4% SPRINGFIELD OAKS GOLF COURSE 614,663.00 392,369.90 222,293.10 63.8% WHITE LAKE OAKS GOLF COURSE 720,244.00 411,285.83 308,958.17 57.1% ADDISON OAKS CONFERENCE CENTER 269,270.00 130,569.32 138,700.68 48.5% GLEN OAKS CONFERENCE CENTER 234,675.00 144,048.64 90,626.36 61.4% GROVELAND OAKS CONCESSIONS 103,100.00 8,986.68 94,113.32 8.7% LYON OAKS CONFERENCE CENTER 227,524.00 163,005.90 64,518.10 71.6% RED OAKS WATERPARK CONCESSIONS 194,687.00 46,643.80 148,043.20 24.0% SPRINGFIELD OAKS CONCESSION 73,798.00 46,336.16 27,461.84 62.8% WATERFORD OAKS WATERPARK CONCESSIONS 151,125.00 6,076.40 145,048.60 4.0% WHITE LAKE OAKS CONFERENCE CENTER 211,712.00 108,482.00 103,230.00 51.2% OAKLAND COUNTY MARKET 212,669.00 101,807.19 110,861.81 47.9% ADDISON OAKS PARK 1,529,725.00 820,873.81 708,851.19 53.7% GROVELAND OAKS PARK 1,340,235.00 655,896.19 684,338.81 48.9% HIGHLAND OAKS PARK 82,096.00 35,373.90 46,722.10 43.1% INDEPENDENCE OAKS PARK 1,056,913.00 702,094.91 354,818.09 66.4% LYON OAKS PARK 335,459.00 213,252.55 122,206.45 63.6% ORION OAKS PARK 187,342.00 88,153.72 99,188.28 47.1% RED OAKS DOG PARK 81,423.00 52,257.14 29,165.86 64.2% RED OAKS PARK 140,020.00 79,828.67 60,191.33 57.0% ROSE OAKS PARK 80,374.00 52,369.03 28,004.97 65.2% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 437,147.00 254,575.62 182,571.38 58.2% WATERFORD OAKS ACTIVITY CENTER/PARK 676,201.00 491,830.79 184,370.21 72.7% RECREATION PROGRAMS & SERVICES 1,597,372.00 848,844.99 748,527.01 53.1% CATALPA OAKS PARK 148,332.00 79,274.46 69,057.54 53.4% • RED OAKS WATERPARK 1,438,865.00 532,122.07 906,742.93 37.0% WATERFORD OAKS BMX 55,818.00 16,721.79 39,096.21 30.0% WATERFORD OAKS WATERPARK 937,482.00 288,433.00 649,049.00 30.8% FACILITIES & MAINTENANCE 1,881, 124.00 913,491.58 967,632.42 48.6% INTERNAL FUND CHARGES * 0.00 102,029.80 (102,029.80) N/A TOTAL EXPENSE 23,580, 114.00 13,001,477.94 10,578,636.06 55.1%
REVENUE OVER/(UNDER) EXPENSE (1,083,983.00) 2,727,625.98
* Internal Fund YTD Expense: Internal Service and other funds payments in transit
16 Item# 9 B
OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 8 FY 2016 FOR MONTH ENDING 05/31/2016
YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE 1 1 BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 12,458,599.94 3,304,367.95 9,154,231 .99 3,290,972.99 9, 167,626.95 FISCAL SERVICES ADM INISTRATION 0.00 88,537.78 (88,537.78) 88,537.78 (88, 537.78) FISCAL SERVICES PARKS & REC 0.00 213,792.01 (213,792 .01 l 21 3,792.01 (213,792.01) ADMINISTRATIVE SERVICES SUB-TOTAL 12,458,599.94 3,606,697.7 4 8,851,902.20 3,593,302.78 8,865,297.16
GOLF: GLEN OAKS GOLF COURSE 368,108.12 476,822.15 (108,714.03) 393,129.18 (25,021 .06) LYON OAKS GO LF COURSE 527,687.78 742,364.33 (214,676.55) 446,065.49 81 ,622.29 RED OAKS GOLF COURSE 167,589.33 388,557.88 (220,968.55) 275,871 .56 (108,282.23) SPRINGFIELD OAKS GOLF COURSE 315,506.77 392,369.90 (76,863.13) 347,085.19 (31,578.42) WH ITE LAKE OAKS GOLF COURSE 339,930.17 411,285.83 (71,355.66) 342,814.00 (2, 883.83) GOLF SUB-TOTAL 1,718,822.17 2,411,400.09 (692,577.92) 1,804,965.42 (86, 143.25)
FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 42,005.98 130,569.32 (88,563.34) 70,478.13 (28,472.15) GLEN OAKS CONFERENCE CENTER 50,405.46 144,048.64 (93,643.18) 88,175.28 (37, 769.82) GROVELAND OAKS CONCESSIONS 6,483.13 8,986.68 (2 ,503.55) 7,073.88 (590.75) LYON OAKS CONFERENCE CENTER 18,873.78 163,005.90 (144, 132.12) 104,770.22 (85,896.44) RED OAKS WATERPARK CONCESSIONS 8,720.03 46,643.80 (37,923.77) 44,836.44 (36,116.41) SPRINGFIELD OAKS CONCESSION 0.00 46,336.16 (46,336.16) 41,519.68 (41,519.68) WATERFORD OAKS WATERPARK CONCESSIONS 72.72 6,076.40 (6,003.68) 4,317.28 (4,244.56) WHITE LAKE OAKS CONFERENCE CENTER 14,71 1.17 108,482.00 (93, 770.83) 53,842.00 (39, 130.83) FOOD SERVICES SUB-TOTAL 141 ,272.27 654,148.90 (512,876.63) 415,012.91 (273,7 40.64)
COUNTY MARKET: OAKLAND COUNTY MARKET 72,471 .25 101,807.19 (29,335.94) 99,417.67 (26,946.42) COUNTY MARKET SUB-TOTAL 72,471.25 101,807.19 (29,335.94) 99,417.67 (26,946.42)
PARKS: ADDISON OAKS PARK 288,343.02 820,873.81 (532,530.79) 574,909.71 (286,566.69) GROVELAND OAKS PARK 273,768.73 655,896.19 (382, 127.46) 430,543.24 (156,774.51) HIGHLAND OAKS PARK 5,118.00 35,373.90 (30,255.90) 10,710.14 (5,592 .14) INDEPENDENCE OAKS PARK 159,892.18 702,094.91 (542,202.73) 573,827.47 (413,935.29) LYON OAKS PARK 71,640.00 213,252.55 (141 ,612.55) 114,279.91 (42,639.91) OR ION OAKS PARK 88,565.56 88,153.72 411.84 69,924.76 18,640.80 RED OAKS DOG PARK 25,281 .00 52,257.14 (26,976.14) 33,964.50 (8,683.50) RED OAKS PARK 13,289.95 79,828.67 (66,538.72) 79,141 .87 (65,851 .92) ROSE OAKS PARK 0.00 52,369.03 (52,369.03) 29,528.41 (29,528.41) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 87,438.41 254,575.62 (167,137.21) 142,715.81 (55,277.40) WATERFORD OAKS ACTIVITY CENTER/PARK 63,368.17 491 ,830.79 (428,462.62) 327,485.30 (264,117.13) PARKS SUB-TOTAL 1,076, 705.02 3,446,506.33 (2,369,801.31) 2,387,031.12 (1,310,326.10)
RECREATION: RECREATION PROGRAMS & SERVICES 157,396.47 848,844.99 (691,448.52) 773,547.01 (616, 150.54) CATALPA OAKS PARK 8,387.00 79,274.46 (70,887.46) 37,597.10 (29,210.10) RED OAKS WATERPARK 83,600.00 532,122.07 (448,522.07) 358,921 .81 (275,321 .81) WATERFORD OAKS BMX 3,367.80 16,721 .79 (13,353.99) 15,465.31 (12,097.51) WATERFORD OAKS WATERPARK 8,482.00 288,433.00 (279,951 .00) 136,338.76 (127,856.76) RECREATION SUB-TOTAL 261,233.27 1,765,396.31 (1,504, 163.04) 1,321 ,869.99 (1,060,636.72)
FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 913,491 .58 (913,491 .58) 871,022.46 (871 ,022.46) FACILITIES & MAINTENANCE SUB-TOTAL 0.00 913,491.58 (913,491 .58) 871 ,022.46 (871 ,022.46)
OTHER: INTERNAL FUND CHARGES • 0.00 102,029.80 (102,029.80) 102,029.80 (102,029.80) OTHER SUB-TOTAL 0.00 102,029.80 (102,029.80) 102,029.80 (102,029.80)
TOTAL 15,729,103.92 13,001,477.94 2,727,625.98 10,594,652.15 5,134,451 .77
• Internal Fund YTD Expense: Internal Service and other funds payments in transit
See th e Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakgov.com/mgtbud/fiscal/Pagesflnfo pub/parks.asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
1Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense.
17 Item# 9 C
Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2016 Actuals with 5-Year Average Actuals) As of May 31, 2016
FY2015 Amended November December January February March April May June July August September I YEARTO DATE - Budget October REVENUES: $1,163,196 5-YEARAVERAGE REVENUE - $280,558 $147,756 $1,398,879 $5,337,902 $3,039,626 $2,210,930 $1,326,584 $1,494,204 $1,940,379 $1,472,814 $1,542,542 Percentage ofTotal 1.31% 0.69% 6.55% 25 .00% 14.23% 10.35% 6.21% 5.45% 7.00% 9.09% 6.90% 7.22%
FY2016 Amended Budget/Alottment_ I $ 22,496,131 $295,545 $155,649 $1,473,604 $5,623,042 $3,201,996 $2,329,033 $1,39],448 $1,225,331 $1,574,022 $2,044,030 $1,551,489 $1,624,942 $22,496,131
FY2016 Planned Use of Fund Balance 1 $ 1083983
<:!_ _ 23,580,114 FY2016 An:i_ende~~g ___ - -- $ ------FY 2016 Actuals------$413,195 $180,867 $1,588,895 $5,531,299 $3,641,054 $1,727,043 $1,243,084 $1,403,668 $15,729,104 -----Avg. Mo_nthly Revenue Overl(Under)_ $1p,650 $25,218 $115,290 ($91,743) $439,058 ($601,991) ($154,364) $178,337 $27,455 -- - -.-- EXPENSES: -· ----- r 5-YEARAVERAGE EXPENSE $1,359,517 $1,245,534 $1,565,408 $_1,308,566 $1,222,303 $1,668,545 $1,490,11~1 $2,000,610] $2,602,709 $2,410,702 $2,224,391 $2,492,645 - .. - r Percentage of Total I 6.30% 5.77% 7.25% 6.06% 5.66% 7.73% 6.90% 9.27% 12.05% 11.17% 10.30% 11.54% ·------_FY2016 Amended Budget/Alottment $ 23,580,114 $1,484,762 $1,360,278 $1,709,620 $1,429,117 $1,334,906 $1,822,259_ - $1,627,395' $2,184,915 g,842,482 $2,632,786 $2,429,312 $2,722,279
1 FY 2016 Actuals ----- $1,471,477 $1,431,414 $1,785,810 $1,362,113 $1,256,622 $1,945,372 $1,726,7001 $2,021,9701 $13,001,478 Avg. Monthly Expenses (Over)/Under $13,285 ($71,136) ($76,190) $67,004 $78,284 ($123,113) ($99,305) ($162,946) ($374,116)
Total Avg Monthly Favorability/(Unfavorability) $130,935 ($45,918) $39,101 ($24,739) $517,342 ($725,104) ($253,668) $15,391 $0 $0 $0 $0 ($346,660)
TOTALS:
Monthly Actual Revenue Over/(Under) Expenses ($1,058,282)1 ($1,250,547) ($196,915) $4,169,186 $2,384,432 ($218,329) ($483,616) ($618,302) $0 $0 $0 $0 $2,727,626 - - -- Cumulative Actual Revenue Over/(Under) Expenses ($1,058,282) ($2,308,829) ($2,505,745) $1,663,441 $4,047,873 $3,829,544 $3,345,928 $2,727,626 -· -- Unrestricted Net Position: 9/30/15; $22,323,448 $21,265,166 $20,014,619 $19,817,703 $23,986,889 $26,371,321 $27,562,827 $27,079,211 $26,460,909
Prepared by Fiscal Services Division 18 Item# 9 D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of June 20, 2016) Note: Projects began in FY2016 are highlighted. Budget/Closed Expense to date: $208,815
Percentage Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Completion 100000001959 ACCEnergy Management Upgrade 5/ 28/ 2014 3/ 31/ 2016 $17,500.00 $18,055.21 (555.21) 103 .17 % 2 100000002195 ADDA dams Lake Beach ADA 7/ 29/ 2015 6/ 16/ 2016 $125,000.00 $27,147.42 97,852.58 21.72 % 3 100000001963 ADD Boat Launch Accessible 5/ 28/ 2014 3/ 8/ 2016 $48,735.00 $44,188.50 4,546.50 90 .67 % 4 100000001982 ADD Fishing Docks 7/ 11/ 2014 5/3 1/ 2016 $38,780.00 $22,143.73 16,636.27 57.10 % 5 100000002095 ADD Fuel Tank Replacement 11/6/2014 6/ 9/ 2016 $90,620.00 $94,942.81 (4,322.81) 104 .77 % 6 100000002023 ADD Maint. Yard lmprov Phase 1 9/23/2014 6/17/ 2016 $113,411.00 $25,113.97 88,297.03 22 .14 % 7 100000001968 ADM Energy Mgt Upgrade 6/2/2014 3/6/2015 $13,750.00 $9,905.40 3,844.60 72.04% CATEnergy Management Upgrade 9/23/2014 7/1/2015 $13,900.00 $8,433.00 5,467.00 8 100000002018 60 .67 % 9 100000001970 GLCEner gy Mgt Upgrade 6/2/2014 7/ 1/2015 $19,500.00 $13,066.20 6,433.80 67 .01 % 10 100000002383 GLCHot Water Storage Tanks 4/27/2016 4/27/2016 $10,500.00 $0.00 10,500.00 0 .00% 11 100000002275 GRV Fishing Docks Trst Fnd Grt 10/29/2015 6/ 16/2016 $48,500.00 $0.00 48,500.00 0.00% 12 10000000 22 71 GRVWaters lide Site lmprovemen 10/28/2015 6/17/2016 $15,000.00 $15,931.15 (931.15) 106 .21 % 13 100000002113 IND Boat Launch 1/ 16/ 2015 3/ 2/ 2016 $60,000.00 $48,176.82 11,823.18 80.29 % 14 100000002192 IND Boathouse ADA 7/29/2015 7/ 29/ 2015 $8,000.00 $0.00 8,000.00 0.00 % 15 100000001969 IND Energy Mgt Upgrade 6/2/2014 7/ 1/2015 $14,250.00 $9,746.10 4,503.90 68.39 % 16 100000002193 IND Hidden Springs ADA 7/29/2015 7/29/2015 $25,000.00 $0.00 25,000.00 0.00% 17 100000002180 INDTwin Chimneys ADAImprov e 5/26/2015 4/21/2016 $128,969.00 $22,345.61 106,623.39 17.33% 18 100000002359 INDT win Chimneys ADA Pav Imp 3/18/2016 3/18/20 16 $10,185.00 $0.00 10,185.00 0.00% 19 10000000 23 58 INDTwin Chimneys ADA Rest Imp 3/18/2016 3/18/2016 $17,535.00 $0.00 17,535.00 0.00% 20 100000002194 IND Upper Bushman ADA 7/29/ 2015 4/ 30/ 2016 $48,000.00 $17,674.43 30,325.57 36 .82 % 21 100000002273 IND West Maintenance Bldg Roof 10/29/2015 4/30/2016 $15,000.00 $14,500.18 499.82 96 .67% 22 100000002019 RDP Energy Management Upgrade 9/ 23/ 2014 7/ 1/ 2015 $14,450.00 $7,740.00 6,710.00 53.56 % RWP Cable Handrail Bridge-Lazy 3/ 26/ 2015 4/ 12/ 2016 $77,000.00 $68,613.00 8,387.00 23 100000002163 89 .11 % 24 100000002 398 RWP Safety Railing 5/31/2016 6/10/2016 $6,759.00 $6,759.00 0.00 100.00% 25 100000002225 RWP Wave Pool Wave Equip Rep 9/22/2015 5/31/2016 $380,743.00 $321,822.32 58,920.68 84.52 % 26 100000002295 SPC Starter Bldg Rebuild 11/18/2015 5/31/2016 $19,000.00 $14,288.53 4,711.47 75.20% 27 100000002020 WLC Energy Management Upgrade 9/23/2014 7/2/2015 $18,200.00 $10,260.00 7,940.00 56.37 % 28 100000002320 WLG Girl Scouts Fencing 12/17/2015 12/18/2015 $16,000.00 $0.00 16,000.00 0.00% 29 100000002321 WLG Property Acquisition 12/17/2015 4/27/ 2016 $25,000.00 $19,019.59 5,980.41 76 .08 % 30 100000002017 WTR Energy Management Upgrade 9/ 23/2014 7/2/ 2015 $13,850.00 $6,902.10 6,947.90 49 .83 % $1,453, 137.00 $846,775.07 $606,361.93
19 Item# 9 D
Unrestricted Net Illustrative Net Position - Unrestricted Position Operating Reserve $ 5,750,000
FY2016 Capital Equipment $ 376,000
FY2016 Planned Use of Balance: $ 1,083,983
Active CIP Projects - Budget $ 1,453,137
Capital Reserve/Amount Available for Capital Improvement and Capital Equipment $ 10,900,507
Projects Closed in FY2016 Actual 100000002145 ADD Beach Concession Roofing 19,913.30 100000002117 ADD Maint Bldg Boiler Replace 9,821.64 100000000604 ADD Pavilion-Cmpgrd Recreation 345,615.37 100000002146 ADD Sec C Restroom Roofing 10,950.87 100000001914 GLG Irrigation System Replace 92,924.00 100000002274 GLG Maintenance Bldg Nrth Roof 7,500.00 100000002086 GRC Concession Remodeling 114,766.24 100000002147 GRV Beach Cone Roofing 33,368.65 100000001927 GRV Campground Utility Improve 1,547,582.81 100000002148 GRV Sec A Restroom Roofing 16,375.77 100000002294 GRV Storage Shed 9,976.06 100000002171 IND Beach Retaining Wall Repl 28,354.94 100000002272 IND Contact Station Roof 7,860.00 100000002022 RSE Boardwalk North Connector 119,524.22 100000002164 RWP Cable Fence - Lazy River 37,858.00 100000002144 SPG Davis House Roofing 13,305.90 100000001916 SPG Irrigation Sys Repl Des 104,368.00 100000002153 WLC S Parking Lot Repaving 32,394.46 100000001915 WLG Irrigation Sys Replace 174,966.00 100000002154 WLG S Parking Lot Repaving 32,394.50 Total Projects Closed in FY2016 $ 2,759,821
Total Net Position - Unrestricted as of September 30,2015 $ 22,323,448
20 Item# 9 E
Commission Approval Schedule for Capital and Maintenance Projects
(REVISED June 13, 2016 - Pending and Subject to change)
Consent Agenda Schedule
• Not Applicable at this time for July, August or September
I " Regular Agenda Schedule
• July, 2016
o Independence Oaks - Safety Path ($116,000)'(l;~gfneering RFP) I,:, i 1 1:'
o Independence Oaks - Bailey Residen~e (TBD) (RFP) p' :L ' :,,, ; o Addison Oaks - Fuel Tank Replq~~ment'($105,000) (Change Order) \ ~ ; ' \ ,
'1 1, '! • August, 2016 i
,J,L ;" ,,; o Glen Oaks -, 1Bddes'Room':_ (NTE $40,000) (Conceptual Approval) ,( ,,
o Rose Oet~s'-:-:'.En~rj~'.ge'Maintenance Access Agreement (General Approval) i;;l.,;, '; ., .,,,
o Addispn ,OaJ
:: '.'
'!,, o, Independence Oaks - Safety Path ($116,000) (Engineering Recommendation)
o Independence Oaks - Bailey Residence (TBD) (Proposal Recommendation)
o Glen Oaks - Brides Room - (NTE $40,000) (Construction Approval)
21 Item# 9 F
Oakland County Parks and Recreation Commission FY2016 Maintenance Programs BUDGET TO ACTUAL EXPENSE REPORT
(As of June 7, 2016)
Cost Budget Expended Budget - Title Center Amount Amount Balance
ACC Stucco Repair $10,000 $3,462 $6,538
GLG Exterior Stone Repair $10,000 $0 $10,000
ADM Pavement Maintenance Program $32,000 $24,990 $7,010
ADM CarpeUFlooring Management Program $20,000 $ 10,193.31 $9,807
ADM Interior/Exterior Painting Program $20,000 $0 $20,000
ADM Window/Door Replacement Program $20,000 $32,407 ($12,407)
ADM Tree Planting Program $44,000 $26, 195 $17,805
ADM Natural Resource Management Program* $254,500 $84,591 $169,909
Totals $410,500 $181,839 $228,661
*NOTE: Program amount is listed over $100,000, however this covers multiple project locations.
22 ~AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA
JULY 5, 2016 CONSENT AGENDA ITEM No. g G ADMINISTRATION - BUSINESS OPERATIONS
To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Gastonia, Chief of Business Operations Submitted: June 28, 2016 Subject: Parks Purchasing Activity Reports for FM 07 FY 16
INTRODUCTION AND HISTORY
Staff will present a monthly status report on the Purchasing Activity from Fiscal Month 7 of Fiscal Year 2016 (April 2016) for the Parks and Recreation Department.
ATTACHMENTS
Fiscal Month 7 Fiscal Year 2016 Parks Purchasing Contracts Activity Report (April 1 - April 30, 2016) Fiscal Month 7 Fiscal Year 2016 Parks Purchasing Activity $5,000-$19,999.99 (April 1 -April 30, 2016)
STAFF RECOMMENDATION
Staff recommends the Commission receive and file the Parks Purchasing Activity Reports for FM 07 FY 16
MO ION
Move to receive and file the Fiscal Month 7 Fiscal Year 2016 Parks Purchasing Contracts Activity Report (April 1 - April 30, 2016), and Fiscal Month 7 Fiscal Year 2016 Parks Purchasing Activity Report $5,000-$19,999.99 (April 1 - April 30, 2016).
23 Item# 9 G Oakland County Parks and Recreation Purchasing Contracts Activity Report (April 1-April 30, 2016)
5060101
Awarded Vendor 0 ·- «S ==U'J .2 0z o-"' ~~~ '!*= .J!l - z§ -E 5 Cl! .J!l 8 0 .J!l Cl! ~o (/) Cl! c 0 Purchase "O - 0 Q) Q) 0 PO/ wi;: Q) c () Qj 0 Q) > <:( >. (::, t w ::> Description "E Contract# Order/ !z cu5 c Notes ::> .J!l ~-o a> Cl! "O 0 Cl! E E al "O Name City Cl! :;: or P-Card P-Card Amount t5 Q) :;::; <( E Q) ii) cc "O ii) <( Cl! Q) cc ~ (.) La Q) 1ii -~ cit] 03/31/16 3620 3/31 Red Oaks Tent 2016 Celina Tent Celina OH 04/14/16 262924 $ 3,079.44 NA NONE AJK Yes Dale Cooper LLC dba 03/23/16 3626 417 Fiberglass Water Slide Repair Fredericktown MO 04/15/16 4721 $5,400.00 NA NONE AJK Yes Safe Slide Restoration 03/22/16 3622 4/5 Change Machines Nidaz Pittsburgh PA 04/20/16 263174 $ 4,814.29 NA NONE AJK Yes 02/08/16 3576 3/1 Concession Trailer Concession Nation Fort Lauderdale FL 04/25/16 263365 $ 39,050.00 NA NONE AJK Yes 24 Item# 9 G OAKLAND COUNTY PARKS & RECREATION COMMISSION M7 FY16 Expenditure Report for April ($5,000.00 - $19,999.99) Trans. Additional Accounts Payable Department Title Account Title Vendor Name Amount Information 6 IAddison Oaks Conference Ctr I Depreciation Buildings 6,726.35 Not Vendor Related 6 Addison Oaks Park Grounds Maintenance 5,530.00 Owen Tree Service Inc Vegetation Removal services pe 6 Addison Oaks Park Info Tech Operations 7,311.03 Not Vendor Related Info Tech Operations 6 Administrative Services Contracted Services 9,153.17 Ottaway Communications Inc Parks Media Buying to include, 6 Administrative Services Public Information 6,360.00 Rich Sign Inc Custom fabricated signs 6 Administrative Services Info Tech Development 8,483.00 Not Vendor Related Info Tech Development 6 Administrative Services Info Tech Operations 6,160.00 Not Vendor Related Info Tech Operations 6 Facilities and Maintenance Info Tech Operations 6,622.44 Not Vendor Related Info Tech Operations 6 Facilities and Maintenance Motor Pool 8,557.75 Not Vendor Related Motor Pool 6 Glen Oaks Conference Center Depreciation Buildings 6,984.17 Not Vendor Related 6 Glen Oaks Golf Depreciation Park Improvements 6,512.24 Not Vendor Related 6 Groveland Oaks Park Depreciation Buildings 5,840.56 Not Vendor Related 6 Independence Oaks Park Depreciation Park Improvements 9,042.70 Not Vendor Related 6 Independence Oaks Park Depreciation Buildings 5,891.25 Not Vendor Related 6 Lyon Oaks Conference Center Depreciation Buildings 7,132.51 Not Vendor Related 6 Lyon Oaks Golf Depreciation Buildings 5,474.99 Not Vendor Related 6 Lyon Oaks Park Depreciation Park Improvements 10,939.36 Not Vendor Related 6 Rec Programs and Services Depreciation Vehicles 5,245.22 Not Vendor Related 6 Rec Programs and Services Info Tech Operations 12,050.77 Not Vendor Related· Info Tech Operations 6 Red Oaks Golf Depreciation Park Improvements 10,792.67 Not Vendor Related 6 Rose Oaks Park Grounds Maintenance 5,145.00 Owen Tree Service Inc Vegetation Removal services pe 6 Springfield Oaks Activity Depreciation Park Improvements 8,798.64 Not Vendor Related --6 Waterford Oaks Activity Ctr Depreciation Park Improvements 18,642.82 Not Vendor Related 6 Waterford Oaks Waterpark Depreciation Park Improvements 18,954.24 Not Vendor Related 6 White Lake Oaks Conf Center Depreciation Buildings 6,650.03 Not Vendor Related 25 '1AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECR:E.A TION COMMISSION AGENDA JULY 5, 2016 CONSENT AGENDA ITEM No. 9 H ADMINISTRATION - BUSINESS OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Gastonia, Chief of Business Operations Submitted: June 28, 2016 Subject: OCPR Food & Beverage Vendor Sales Reports FM7 FY16 INTRODUCTION AND HISTORY Staff will present a monthly status report on the Food and Beverage Vendor Sales from Fiscal Month 7 of Fiscal Year 2016 (April 2016) for the Parks and Recreation Department. ATTACHMENTS Katherine's Catering, LLC (Lyon Oaks and White Lake Oaks) o Month 7 Fiscal Year2016 Sales Report (April 1-April 30, 2016) Fuller Oak Management, LLC (Addison Oaks and Glen Oaks) o Month 7 Fiscal Year 2016 Sales Report (April 1-April30, 2016) MMD Food Service Management (Springfield Oaks) o Month 7 Fiscal Year 2016 Sales Report (April 1 -April 30, 2016) STAFF RECOMMENDATION Staff recommends the Commission receive and file OCPR Food & Beverage Vendor Sales Report for FM7 FY16. MOTION Move to receive and file the OCPR Food & Beverage Vendor Sales Reports for FM7 FY16 for Katherine's Catering, LLC for Lyon Oaks and White Lake Oaks; Fuller Oak Management, LLC for Addison Oaks and Glen Oaks; and MMD Food Service Management for Springfield Oaks. 26 Item# 9 H-1 Event I Event Attendance GROSS SALES NUMBERS Other Fee Showers Sports and Corporate Golf Other Food Beverage Service Room TOTAL Event Name I Wedding I Anniversaries Community Funerals Events Outings Parties Sales Sales Fee Rental I SALES Birthdays Events Etc Detroit Catholic I I I 96 I I I I I $ 1,560.00 $ 312.00 Is 1,872.00 $ $ $ $ GRILL ROOM SALES $ 3,024.93 $ 6,208.39 $ 9,233.32 Monthly Grand Totals 0 96 0 0 0 0 $ 4,584.93 $6,208.39 $ 312.00 $ - $ 11,105.32 27 Item# 9 H-1 Event Event Attendance GROSS SALES NUMBERS Other Fee Showers Sports and Corporate Golf Other Food Beverage Service Room TOTAL Event Name Wedding! Anniversaries Community Funerals Events Outings Parties Sales Sales Fee Rental SALES Birthdays Events Etc Judy Weeg 50 I I I $ 824.50 $ 50.00 $ 164.90 $ 750.00 $ 1,789.40 Kingfish Aquatics 150 I I $ 2,437.50 $ 487.50 $ 2,925.00 Krissy McNicholas 120 $ 2,694.30 $ 635.25 $ 538.86 I $ 750.00 $ 4,618.41 $ $ $ GRILL ROOM SALES $ 2,391.65 $ 3,183.02 $ 5,574.67 Monthly Grand Totals $ 8,347.95 $ 3,868.27 $1,191.26 $ 1,500.00 $14,907.48 28 Item# 9 H-2 Event Event Attendance GROSS SALES NUMBERS I Other Fee Showers Sports and Corporate Golf Other Food Beverage Service Room TOTAL Event Name I Wedding[ Anniversaries Community Funerals Events Outings Parties Sales Sales Fee Rental I SALES Birthdays Events Etc 9121 196 $ 13,122.20 $ 2,632.00 $ 3,150.84 $ 18,905.04 9122 171 $ 11,556.50 $ 2,608.00 $ 2,832.90 $ 1,135.00 $ 18,132.40 9123 52 $ 1,089.40 $ 217.88 $ 100.00 $ 1,407.28 9124 42 $ 879.90 $ 175.98 $ 100.00 $ 1,155.88 (193 adults+ 56 ch) 9125 249 $ 3,812.92 $ 762.58 $ 4,575.50 9126 220 $ 3,575.00 $ 166.67 $ 748.33 $ 110.00 $ 4,600.00 cash bar 9126 220 $ 662.26 $ 662.26 9127 130 $ 6,844.50 $ 1,368.90 $ 695.00 $ 8,908.40 9128 130 $ 2,697.50 $ 539.50 $ 72.94 $ 3,309.94 9129 112 $ 5,034.40 $ 1,006.88 $ 6,041.28 9130 268 $ 9,826.67 $ 1,965.33 $ 11,792.00 9131 35 $ 838.25 $ 167.65 $ 1,005.90 9132 31 $ 609.28 $ 121.86 $ 100.00 $ 831.14 9133 34 $ 644.30 $ 128.86 $ 773.16 9134 65 $ 3,371.25 $ 520.00 $ 778.25 $ 825.00 $ 5,494.50 9135 25 $ 899.10 $ 98.75 $ 199.57 $ 106.25 $ 1,303.67 9136 106 $ 4,817.70 $ 1,484.00 $ 1,260.34 $ 695.00 $ 8,257.04 Monthly Grand Totals 798 60 1,103 0 0 0 125 $ 66,921.37 I $ 10,869.18 I $ 15,425.65 I $ 3,939.19 I $ 97,155.39 29 Item# 9 H-2 Event Event Attendance GROSS SALES NUMBERS I Other Fee Showers Sports and Corporate Golf Other Food Beverage Service Room TOTAL Event Name I Wedding I Anniversaries Community Funerals Events Outings Parties Sales Sales Fee Rental I SALES Birthdays Events Etc 7435 65 $ 386.75 $ 77.35 $ 464.10 7436 136 $ 7,582.00 $ 2,210.00 $ 1,958.40 $ 455.00 $ 12,205.40 7437 95 $ 1,543.75 $ 308.75 $ 1,852.50 7438 75 $ 1,521.00 $ 304.20 $ 1,825.20 7439 103 $ 2,067.00 $ 413.40 $ 2,480.40 7440 156 $ 2,535.00 $ 507.00 $ 3,042.00 7441 115 $ 2,179.25 $ 720.00 $ 579.85 $ 3,479.10 7442 50 $ 1,247.50 $ 249.50 $ 1,497.00 7443 201 $ 10,050.00 $ 2,847.50 $ 2,579.50 $ 15,477.00 7444 217 $ 6,569.25 $ 1,313.85 $ 195.00 $ 8,078.10 cash bar 7444 217 $ 1,100.00 $ 1,100.00 7445 130 $ 2,112.50 $ 422.50 $ 2,535.00 7446 144 $ 9,348.00 $ 623.25 $ , 1,994.25 $ 11,965.50 7447 85 $ 1,381.25 $ 276.25 $ 1,657.50 7448 100 $ 1,895.00 $ 379.00 $ 2,274.00 7449 123 $ 3,308.70 $ 485.85 $ 758.91 $ 4,553.46 7450 100 $ 1,750.00 $ 350.00 $ 2,100.00 7451 50 $ 1,912.50 $ 382.50 $ 68.87 $ 2,363.87 7452 77 $ 702.63 $ 140.53 1 843.16 $ GRILL ROOM SALES $ 4,202.10 $ 4,028.23 $ 8,230.33 Monthly Grand Totals 136 173 1,178 537 215 0 0 $ 62,294.18 $12,014.83 $12,995.74 $ 718.87 $ 88,023.62 30 Item# 9 H-3 Event I Event Attendance I I Showers Sports and Other Fee Corporate Golf Other Beverage Service TOTAL Event Name I Wedding I Anniversaries Community Funerals Food Sales Room Rental I Events Outings Parties Sales Fee SALES Birthdays Events Etc Banquet I I $1,050.00 I I I$ 1,050.00 $ $ BEER CART $ 104.97 $ 104.97 ANNEX SALES $ GRILL ROOM SALES $ 5,700.80 $ 5,019.82 $ 10,720.62 Monthly Grand Totals $ 5,805.77 $ 6,069.82 $ - $ - $ 11,875.59 31 efAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 7, 2016 AGENDA ITEM No. 10 A FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: June 16, 2016 Subject: Proposed Request for Proposal (RFP) for Engineering/Design Independence Oaks Sashabaw Safety Path - Independence Township/Oakland County & Timeline EXECUTIVE SUMMARY 1. Oakland County Parks and Recreation (OCPRC) in conjunction with Independence Township is seeking qualified design and engineering firms to submit for the Independence Safety Path project. The selected design/engineering firm would act as the prime consultant for the project, including any and all required design/engineering disciplines for surveying, civil and other consultants as required. 2. With the assistance of Oakland County Purchasing, Staff is requesting approval to proceed with posting of the attached design/engineering RFP. 3. An evaluation committee consisting of OCPRC, Independence Township and Oakland County Purchasing staff will be reviewing received proposals and will provide a recommendation to award a design/engineering contract at the October 2016 OCPR Commission Meeting. See proposed project timeline for additional key dates. PLANNING OVERVIEW 1. Refer to planning review (attached) for detailed planning information relative to this project 2. Capital/Maintenance Management Plan A. Initial budget history: Upper Bushman Boardwalk Fiscal Year & Trail Phase II - Notes Design/Construction 2013 $268,000 2014 $1,586,335 Adjusted scope of work 2015 $1,586,335 2016 $0 Budget amended April 13th 2016 2017 $0 2018 $0 $600,000 contribution from IND TWP 32 -Page 2 PROJECT OVERVIEW 1. Independence Safety Path (Need): A. Design & construction purpose: 1) Since acquiring and opening Independence North in 2011, several trail projects were identified to create access to the property. After completion of trail access down to the upper bushman lake, a phase two trail project was identified to create connection between Independence Oaks main and north properties. The trail would provide direct access from Independence Main to Independence North and increase the overall trail connectivity within the park. Independence Township was identified as a partner as the trail provides a link within the townships safety path masterplan. B. Design & construction considerations: 1) Provide pedestrian access from existing Independence Main entrance to Independence North parking lot 2) Design pathway location entirely within Sashabaw Rd. right of way (ROW). 3) Surveying completed in spring of FY2014 ($34, 114.45) for the purpose of refining the scope of work, i.e. lengths of boardwalk, asphalt path. C. Design program elements: 1) 8498 LF of total Pathway within west side of Sashabaw Rd ROW 2) 2285 LF of boardwalk w/railing 3) 6213 LF of asphalt path 4) Sashabaw Rd. Crosswalk connecting IND_N Parking Lot and existing section of Independence Twp. Safety Pathway 2. Previous discussions/agenda dates A. Included in Budget Review Process as an Active or Pending Project since FY2013 B. Project Conceptual Review & Update February 2014 1) Discussed Grant opportunities C. FY2015 CIP Project Budget Review May 2015 D. lnterlocal Agreement Informational Agenda Item September 8, 2015 E. FY2016 Budget Amendment April 13,' 2016 F. Resolution to approve lnterlocal Agreement June 7, 2016 3. Fiscal Considerations: A. Refer to the planning review (attached) for revenue, expense and operational information. B. Anticipated annual depreciation: 1) Total Project costs: $745,934 (OCPRC Investment) b. Upon completion of the safety path construction and project restoration, the safety path will be incorporated into Independence Township's safety path system. Since OCPRC will not own, maintain or be responsible for the safety path, the safety path will not be a depreciable asset. This requires the project to be accounted for in Independence Oaks operating budget. c. The township's $600,000 reimbursement portion of the construction costs would be fiscally accounted for as an operating contribution (revenue) in FY2018. 4. Proposed Project Timeline: a. Design Engineering Award/Approval October 4, 2016 i. Requires OCPRC Commission approval b. Conceptual design & budget complete February 2017 i. Requires OCPRC Commission approval c. Final Construction Documents Complete April 2017 d. Construction Bidding/Award May 2017 33 -Page 3 - i. Requires OCPRC Commission approval e. Construction Start July 2017 f. Construction Complete November 2017 ATTACHMENTS 1. Attachment A - Design/Engineering RFP 2. Attachment B - Planning Review STAFF RECOMMENDATION Staff recommends releasing the Request for Proposal (RFP) through Oakland County Purchasing of the design/engineering for the Independence Safety Path. A recommendation to award a design/engineering contract will be brought back to the Commission at a later date. MOTION Move to approve the release of the Request for Proposal (RFP) through Oakland County Purchasing for the design/engineering of the Independence Oaks Sashabaw Safety Path. A recommendation to award a design/engineering contract will be brought back to the Commission at a later date. 34 REQUEST FOR PROPOSAL FOR DESIGN AND ENGINEERING SERVICES Issue Date: 7/6/2016 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, Ml 48328 Independence Township 6483 Waldon Center Drive Clarkston, Ml 48346 SAFETY PATH 6/13/2016 1of7 35 SECTION I - GENERAL INFORMATION 1. PURPOSE a. Qualified design/engineering proposals are being sought by Oakland County Purchasing, on behalf of a collaborative committee representing Oakland County Parks and Recreation Commission (OCPRC} and Independence Township (INT) for a proposed section of pathway with a working project title of "Independence Safety Path". b. Selected design/engineering firm will act as the prime consultant for the committee representing Oakland County Parks and Recreation (OCPR) and Independence Township (IT), including any and all required design/engineering disciplines for civil, traffic safety and other consultants as required. c. This contract will be held by Oakland County Parks and Recreation. 2. HISTORICAL PERSPECTIVE a. OCPRC owns and operates Independence Oaks County Park. In 2009, OCPRC acquired Independence North, a 188 acre parcel north of Independence Oaks main park property. / Several trail projects were identified by OCPRC staff in an effort to create connection between Independence Oaks main and north properties. The trail section addressed in this RFP would provide that direct access to each park property and increase overall trail connectivity with the park. Independence Township was identified as a partner as this trail section provides a main link within the townships safety path masterplan. The Independence Township safety path master can be found at: http://www.indetwp.com/residents/safety path/index.php b. More information about Independence Oaks County Park can be found on the OCPRC website: i. http://www.destinationoakland.com/parksandtrails/parks/independenceoaks/P ages/default.aspx c. Park Address: Independence Oaks County Park- Main Park 9501 Sashabaw Rd Clarkston, Ml 48348 Independence Oaks - North (Parking Lot) 10089 Sashabaw Rd Clarkston, Ml 48348 6/13/2016 2 of 7 36 3. PROBLEM STATEMENT a. Initial Scope of Work i. Evaluate and assist the project committee in evaluating the following project scope items; 1. Approximately 8500 Linear Feet of total pathway within west side of Sashabaw Rd ROW commencing at existing Independence Oaks Main Entrance Drive and terminating at Independence Oaks North Parking Lot a. Approximately 6200 Linear Feet of hardscape 8'W pathway within upland area i. Detail to be determined b. Approximately 2300 Linear Feet of 10'W Boardwalk within wetland area i. Detail to be determined 2. Safety Path bridge crossing over Whipple Lake Inlet a. Detail to be determined 3. Sashabaw Road Crosswalk a. Determine most appropriate location to provide a crosswalk connecting new pathway on west side of Sashabaw Rd. into existing pathway on eastside on Sashabaw Rd. b. Location and type to be determined ii. Please note all identified distances and locations are all still conceptual in nature and were intended for creating conceptual budgets. iii. Bailey House Removal Project (9965 Sashabaw Rd) iv. As part of a separate OCPRC led project, staff are simultaneously sending a Request for Proposals for the removal, deconstruction or demolition of the existing Bailey House located along and partially within the safety path corridor/ROW. v. Depending on the sequence of required Municipal/OCPRC/Board of Commissioner (BOC) approvals and removal timeline, this Request for Proposal must include but not limited to, consideration for; 1. Temporary safety path route around the existing house. 2. Potential construction sequencing alternatives. b. Commission & Municipal Reviews and Approval i. Prepare, submit and attend the following meetings; 1. Assist staff in the preparation for OCPRC Commission meetings by developing a report outlining design options and conceptual costs, with associated visual images and details. a. (3) OCPRC Presentations: i. Conceptual Design/Engineering 6/13/2016 3 of 7 37 ii. Construction Approval iii. One additional presentation, if required 2. Prepare and submit required documentation to the Road Commission of Oakland County (RCOC) as required. a. This includes a RCOC Pre-application meeting. c. Site Topographical Survey i. A topographical survey was completed for the proposed location of this trail project in 2013. The survey also includes the following information; 1. Tree survey (6"DBH and above) 2. Wetland delineation 3. Utility information 4. Identified Control points and benchmark data a. Please Note: The owner will provide all information electronically to the awarded vendor. We do not anticipate any additional field survey work will need to be completed by awarded vendor. d. Conceptual Design/Engineering & Budget i. Provide the necessary design concepts and budget for project committee review and comment, including any necessary site analysis and design research/analysis. ii. Provide a minimum of (2) project committee review and comment periods with meetings prior to conceptual design/engineering presentation to OCPRC. iii. Provide a minimum of (1) public workshop, allowing stakeholders, user groups and service providers to assist in establishing various design elements of the project. e. Construction Documents i. Preliminary Construction Documents 1. Revise the design concepts and budgets into preliminary construction documents, drawings and specifications for project committee review and comment. 2. Provide a minimum of (2) project committee review and comment periods with meetings prior to construction bidding. f. Contract administration i. Complete and assist project committee in the following: 1. Pre-bid meeting 2. Bidder interviews 3. Submittal review 4. Pre-construction meetings 5. Progress meetings 6. Project close-out/review 6/13/2016 4of7 38 4. COORDINATION AND SCHEDULING a. Respondents may be required to coordinate work with other design professional consultants and staff to complete the project. The respondent may clarify its qualifications by supplying any additional material deemed necessary to assist in the evaluation 5. RFP- KEY DATES & INFORMATION a. A site visit is not required for this RFP. Voluntary visits to the site may be made during normal business hours. b. All RFP questions MUST be submitted to Andy Krumwiede in writing at [email protected] c. Proposed RFP procurement schedule: i. RFP released through OC Purchasing on MITN: July 6th, 2016 ii. Vendor Questions Due: July 13th, 2016 iii. Bid Addendum posted: July 19th, 2016 iv. Proposals due to OC Purchasing: August 4th, 2016 v. Short List Vendor Interviews (If Necessary): August 22-26th, 2016 vi. Recommendation to Award Contract to OCPRC: October 4th, 2016 6. PRELIMINARY DESIGN & CONSTRUCTION SCHEDULE a. Design Engineering Award/Approval October 4th 2016 i. Requires OCPRC Commission approval b. Conceptual design & budget complete February 2017 i. Requires OCPRC Commission approval c. Final Construction Documents Complete April 2017 d. Construction Bidding May 2017 i. Requires OCPRC commission approval e. Construction Start July 2017 f. Construction Complete November 2017 SECTION II - INFORMATION REQUIRED To be considered, prospective vendors must submit a complete response. Each proposal must be submitted with one (1) notated original and three (3) additional copies for a total of four (4) copies to Oakland County Purchasing. The original must be easily scannable - be bound by a binding clip only, printed on one side, contain no page dividers, and not on glossy or heavy paper. Extra copies are for the evaluators and can be presented in bindings and on paper however the bidder chooses. Proposals should be prepared simply and economically, providing a straight forward, concise description of the vendor's ability to meet the scope of work. Emphasis should be on the completeness and clarity of content. Proposals shall address each of the numbered and lettered areas below. To provide the evaluation committee with a uniform review format, vendors must build their proposals in a format that is in 6/13/2016 5 of 7 39 response to the following numbered statements. Vendors must number and letter their responses corresponding to the statements below. Failure to follow the vendor response format could result in a rejection of your proposal. 1. COVER LETTER/BUSINESS ORGANIZATION a. Submit a cover letter introducing your firm and project lead, brief understanding of the project, and brief description of your qualifications. Conclude the letter by stating the full name and address of your organization and any partnering firm. Indicate state of incorporation and license to operate. 2. STATEMENT OF THE PROBLEM a. State your understanding of the problem, as presented. b. Acknowledge receipt of any or all addendum(s) issued by Oakland County Purchasing. 3. APPROACH a. Provide narrative on design and engineering approach, research and stakeholder input. 4. WORK PLAN a. Provide a work plan/schedule indicating various tasks, major benchmark and key elements that may be dependent and affect other task and time lines. 5. PRIOR EXPERIENCE/REFERENCES a. Provide a minimum of 5 references from similar projects within the last 5 years and description of related experience. 6. CAPABILITY AND QUALIFICATIONS a. As it relates to the problem statement, provide staff resumes, certifications and professional licenses that indicate the education, experience and training of the persons to be assigned to this project. 7. BASIS OF FEES a. Submit Not-to-Exceed fees for the following, including the hourly basis of fees (estimation of staff hours): i. ii. Conceptual Design and Budget iii. Construction Documents & Bid Review 1. Include testing allowance iv. Contract Administration & Project Close-out v. Schedule of hourly staff rates and reimbursable fees, if any. b. Provide a total Not-to-Exceed amount 8. ADDITIONAL INFORMATION a. Include any other information that is believed to be pertinent but not specifically asked for elsewhere. SECTION Ill - CRITERIA FOR SELECTION 1. Selection Process 6/13/2016 6 of 7 40 a. The intent of this process is to determine the most qualified company to perform the necessary engineering and design for this project. The evaluation committee members will consist of the following organizations; Oakland County Purchasing, Oakland County Parks and Recreation and Independence Township. b. The evaluation committee will review and score written proposals. The top three scoring proposals will be short listed for oral presentations. c. Oral presentations (Interviews) will be scheduled upon the recommendation of the evaluation committee through Oakland County Purchasing. Oral presentations will be scored with by a tool developed before the presentations and in the same process used to score written proposals. 2. Evaluation Criteria a. COVER LEDER/BUSINESS ORGANIZATION b. STATEMENT OF PROBLEM c. APPROACH d. WORK PLAN e. PRIOR EXPERIENCE/REFERENCES f. CAPABILITY AND QUALIFICATIONS g. BASIS OF FEES SECTION IV-ADDITIONAL INFORMATION 9. ADDITIONAL INFORMATION a. The following information is included to provide additional insight into the preliminary design of this project: i. Attachments 1. Aerial Survey map 6/13/2016 7 of7 41 PLANNING REVIEW @AKLANDCOUNTYPARKS Independence Oaks: Safety Path PLANNING AND RESOURCE DEVELOPMENT March 8, 2016 I Page 1 of 6 The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the Oakland County Parks and Recreation Commission (OCPRC). The potential outcomes are related to existing plans, best practices, demographic and recreational trends, and other supporting documentation and data. The intent of the Planning Review is to inform the proposed project in a way that will improve outcomes and provide critical information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPRC. Budget Center IND Project Scope This project proposes construction of approximately 1.6 miles of asphalt/boardwalk trail access along Sashabaw Road from Independence Oaks North to the main entrance of Independence Oaks . The lnterlocal Agreement between Independence Township and Oakland County (Agreement for the Independence Safety Path Project) outlines the financial responsibilities of each agency for the design, construction, and maintenance of a proposed 8,498 linear foot 8' wide safety path and 10' wide boardwalks (collectively 11Safety Path"). Funds to complete the project design/engineering and construction have not been identified and the fiscal year in which to complete the project has not been forecast. Project Outcomes Successful completion of a project is anticipated to have outcomes in the following areas. This section will be utilized as a checklist for completion of items needed for a thorough planning analysis. Any unchecked items below are in process. Organizational Fitness 0 Alignment with Service Portfolio - How will the project align with the Service Portfolio and the recommendations for provision of services outlined by its Service Inventory and Assessment? SERVICE INVENTORY: The Service Inventory within the Service Portfolio indicates that trail use at Independence Oaks is within the Open Park Usage service category with a target cost recovery of 5%. Note that the 5% target is related to day use fees for vehicles entering the park and the non-motorized use of the proposed safety path is expected to yield a cost recovery rate of 0%. SERVICE ASSESSEMENT: Trail use at Independence Oaks is determined by the Service Assessment to be a Core Service. It has a good fit with the mission and goals of OCPRC, the financial capacity is low, market position is strong, and alternative coverage is low. 0 Implementation of OCPRC plans - How will the project implement existing OCPRC plans, including the 5-year parks and recreation master plan? The Independence Oaks Safety Path will implement the following goals and objectives: RECREATION PLAN Objective 2.5: Develop and maintain quality trails that serve a variety of trail users and connect into the county-wide Oak Routes Trail Network (OCPRC, February 2013, pp. 20-21) 42 PLANNING REVIEW @JAKLANDCOUNTYPARKS Independence Oaks: Safety Path PLANNING AND RESOURCE DEVELOPMENT March 8, 2016 I Page 2 of 6 Action 2.5.G. Work with Independence Township regarding opportunities to develop a trail connecting Independence Oaks Main with Independence Oaks North (OCPRC, February 2013, pp. 20-21) 0 Implementation of park master planning- How will the project implement existing park master plans and vi sion plans? Master planning at Independence Oaks is in process . Compliance 0 Alignment with standards and best practices - How will the project align with documented OCPRC facility standards and professional best practices, i.e. CAPRA accreditation standards? TRAIL STANDARDS: The project will align with documented design and maintenance standards for trails (OCPRC, 2015) 0 Compliance with OCPRC and Oakland County policies - How does/will the project comply with the policies of OCPRC and Oakland County? The project will comply with all applicable policies. 0 Compliance with regulations, agreements and restrictions - How does/will the project comply with regulations, agreements - i.e. grant agreements - and restrictions that are currently in place? Will new agreements or legal documents need to be created? The proposed safety path will be built generally paralleling Sashabaw Road and the boundary line of Independence Oaks Park within the road right-of -way. The areas of the park that border the proposed path have been acquired and developed under multiple recreation grant program agreements administered by the Department of Natural Resources for the State of Michigan, including the federal Land and Water Conservation Fund, the Michigan Natural Resources Trust Fund, and the Michigan Recreation Bond Fund. The proposed path is expected to be used for both recreational and transportation purposes. As such, it is fully compatible with the purposes of the grant programs and the terms of the existing grant agreements between the County and the State. The lnterlocal Agreement (Agreement for the Independence Safety Path Project) does not violate any terms of the existing recreation grant agreements as it does not convey any rights-of-land of the grant assisted properties from the County to the Township. Section 3.2. does state that the County will convey to the Township, upon completion of the safety path, any easements acquired by the County for the purpose of con structing the path (OCRPC and Charter Township of Independence, Draft Date: August 14, 2015). As the County already owns all grant-assisted property, it would not be necessary to acquire a construction easement on this land or to convey this ea sement to the Township. Sustainability 0 Response to recreational trends - How will the project respond to documented recreational trends? According to the 2014 Participation Report by the Outdoor Foundation - "Running, Jogging and Trail Running" is the number one outdoor activity for persons of all ages, with "Bicycling" coming in second or third. Over the past three years, trail-related activities have seen increased participation rates: "Bicycling (paved surface)" + 1.4%, "Hiking" +1.9%, and "Running/Jogging" +3 .1% (Outdoor Foundation, 2014). 43 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Safety Path PLANNING AND RESOURCE DEVELOPMENT March 8, 2016 I Page 3 of 6 0 Response to external context - How will the project be designed appropriate to its context, including site conditions and historical features Historical evaluation of the Bailey Hou se, which is located in the road R.O.W. and potentially in the path of the proposed safety path is underway. 0 Attendance and participation - Will the project increase or decrease the number of people who visit the park/facility or participate in events and programs? There is potential for the pathway generating more visitors to Independence Oaks entering via the safety path and for designing programming around the availability of the safety path and any linkages to internal park trails. This result will depend upon adequate marketing, signage, and other efforts that increase public awareness of Independence Oaks and its connection with the safety path . 0 Maintenance, operational, programming and staffing needs - How will the project increase or decrease the need for maintenance, operations and programming? Will staffing needs increase or decrease? Per Section 3.4 of the Agreement for the Independence Safety Path Project- Independence Township is responsible for the ongoing maintenance and any future replacement of the safety path at the township's expense {OCRPC and Charter Township of Independence, Draft Date: August 14, 2015) 0 Public awareness of OCPRC parks and services - Will the project create greater awareness of OCPRC and its parks and services? Does the project identify target markets and respond to market conditions? If the project proceeds, target markets will be identified and alerted to the project. Sign age and other efforts will be made to ensure that safety path users are away that Independence Oaks is adjacent to the safety path and what services are offered there. 0 Leveraging of resources - Does the project leverage resources - i.e. grant funds, volunteers, etc. The project is expected to leverage matching funds from Independence Township. Access to Parks and Recreation 0 Compliance with ADA standards - Will the project comply with minimal ADA guidelines? The proposed path will be built to comply with proposed guidelines for shared use paths. These paths provide a means of off-road transportation and recreation for various users, including pedestrians, bicyclists, skaters, and others, including people with disabilities. While the guidelines are not yet final enforceable standards, they provide the best information available on constructing shared use paths for accessibility. 0 Universal Access - How will the project go beyond compliance to welcome people of all ages, abilities and skill levels to participate? ADA compliance is intended to provide shared use for all abilities, ages and skill levels. 0 Equitability of access - Will the project remove barriers to recreation due to economic and social factors? The proposed path will be available for use at all times and there will be no fee to use the path. 0 Four Season Access - Will the project increase the amount of time during the year that the facility is visited? 44 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Safety Path PLANNING AND RESOURCE DEVELOPMENT March 8, 2016 I Page 4 of 6 Independence Township is responsible for the ongoing maintenance of the safety path per Section 3.4 of the Agreement for the Independence Safety Path Project-wintertime access to the safety path will depend on the township's policy regarding snow and ice removal of their safety paths. (OCRPC and Charter Township of Independence, Draft Date: August 14, 2015). Environmental Stewardship 0 Environmental Regulations - How will the project comply with environmental regulations? The project will comply with all applicable environmental regulations. 0 Coordination with regional conservation plans - How will the project coordinate with regional conservation plans? The project area is in the headwaters of the Clinton River watershed and is identified within Oakland County's Green Infrastructure Vision. Coordination with these plans/visions will be identified if funding for the project moves forward. 0 Environmentally Sustainable Practices - Will the project incorporate environmentally sustainable practices? Relevant environmentally sustainable practices will be identified if funding for the project moves forward. 0 Public Awareness of Natural Resources - Will the project increase or decrease public awareness of natural resources and create opportunities to participate in stewardship? Location of the safety path adjacent to Independence Oaks' natural areas may be an opportunity to increase awareness of the natural areas and encourage participation in stewardship. Community Involvement 0 Public Engagement - How will the project respond to public input? Will new public engagement be implemented as part of this project? In the 2010 Community-Wide Survey, Independence Oaks was the most visited Oakland County Park with 17% of respondents indicating they had visited in the past 12 month. Walking, hiking and biking trails are the most popular type of facility, with 40% of respondents indicating they had used trails in the past 12 months. (Leisure Vision (ETC), 2010) 0 Community Plans - Will the project coordinate with community plans - i.e. local master plans and recreation plans? OAK ROUTES 2012: The proposed pathway is identified within the Oak Routes network as part of a route that will link the existing Polly Ann Trail and the conceptual North County Trail Loop (Oakland County, 2012). INDEPENDENCE TOWNSHIP MASTER PLAN 2008: The Independence Township Vision Plan 2020- identifies the proposed pathway as a priority for development as a linkage between two existing pathways (Carlisle/Wortman, 2008). INDEPENDENCE TOWNSHIP PARKS AND RECREATION MASTER PLAN 2012: Independence Township's Parks & Recreation Master Plan also calls out the proposed pathway as a priority for development (Independence Township, 2012). 45 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Safety Path PLANNING AND RESOURCE DEVELOPMENT ' March 8, 2016 I Page 5 of 6 0 Local Recreation Providers - Will the project coordinate with local recreation providers and not duplicate services provided locally? The project is coordinated with Independence Township and will implement both county-level and township-level priorities. 0 Public Involvement - Will the project create new opportunities for public involvement - i.e. volunteering? The Trail Ambassadors program, currently under development, may be applicable Operating Budget 0 Revenues: Charges for Services - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. No budgetary change is anticipated. There are no fees and charges associated with this project, with the exception of potential additional day use fees due to use of parking lots for safety path usage or people using the safety path to access the park for day use. 0 Revenues: Alternative Revenue - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. For the fiscal year of construction, a $600,000 contribution from Independence Township will be designated as an operating contribution. Currently, the project is unfunded and a fiscal year of construction has not been forecast. In the event that the safety path is constructed, no budgetary change is anticipated for subsequent years. 0 Expenditures: Salaries and Fringe - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. No budgetary change is anticipated. Additional staffing will not be required. 0 Expenditures: Contractual Services - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. For the fiscal year of construction, the entire conceptual project cost of -$1,341,417 will be designated as an operating expense. Currently, the project is unfunded and a fiscal year of construction has not been forecast. In the event that the safety path is constructed, no budgetary change is anticipated for subsequent years. 0 Expenditures: Commodities - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. No budgetary change is anticipated. 0 Expenditures: Depreciation - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. No budgetary change is anticipated. Per Section 3.2 and 3.5 of the Agreement for the Independence Safety Path Project- upon completion of the safety path, any easements will be conveyed to the township and the safety path will become incorporated into the township's safety path system (OCRPC and Charter Township of Independence, Draft Date: August 14, 2015). Therefore, the safety path is not considered a depreciable asset and the park budget center will not be charged depreciation. 46 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Safety Path PLANNING AND RESOURCE DEVELOPMENT March 8, 2016 I Page 6 of 6 0 Expenditures: Internal Support - Identify potential increase or decrease and indicate estimated dollar amount annually if possible. No budgetary change is anticipated. 0 Net effect on operating budget - quantify the net estimated annual change if possible. For the fiscal year of construction, a net change of - $741,417 is expected. Currently, the project is unfunded and a fiscal year of construction has not been forecast. In the event that the safety path is constructed, no budgetary change is anticipated for subsequent years. References CAPRA. (2014). National Accreditation Standards. Commission for Accreditation of Park and Recreation Agendes I National Recreation and Park Association. Carlisle/Wortman. (2008). Independence Township Vision 2020 Update Master Plan. Clarkston, Ml: Independence Township. Retrieved from http://www.indetwp.com/2020_Vision_Master _Plan_with _Maps.pdf GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission. Independence Township. (2012). Independence Township Parks and Recreation Master Plan. Clarkston, Ml: Independence Township Board of Trustees. Retrieved from http://www.mparks.org/Portals/O/Resource Center/Master%20Plans/Parks%20and%20Rec%20Master%20Plan%20- %201ndepdendence%20Township.pdf Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, Ml: Oakland County Parks and Recreation Commission . Oakland County. (2012) . Oak Routes Map. Waterford, Ml: Oakland County. Retrieved from http://www.destinationoa kl and. com/pa rksa ndtra ils/tra i lsoa kroutes/Pages/ d efa u It. aspx OCPRC. (February 2013). Chapter 9: Strategic Action Plan. In Five-Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. OCRPC and Charter Township of Independence. (Draft Date: August 14, 2015). Agreement for Independence Safety Path Project Between Oakland County and Charter Township of Independence. PROS Consulting. (April 2008). Oakland County Parks Strategic Plan Summary Report. Waterford, Michigan: Oakland County Parks and Recreation Commission. Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County Parks and Recreation Americans with Disabiliities Act (ADA) Assessmesnt and Master Plan. Waterford, Michigan : Oakland County Parks and Recreation Commission. Document Tracking March 8, 2016 - updated by D. Folland 47 QJAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Architectural Engineer II Submitted: June 14, 2016 Subject: Proposed Request for Proposal (RFP) for Independence Oaks-North Bailey House EXECUTIVE SUMMARY 1. The two-story, 2,500SF Bailey House, constructed in the late 1800's was acquired by OCPRC as part of the Upper Bushman acquisition in 2010 that established Independence Oaks North. The house had been used as a rental property since acquisition and has been vacant for the last couple of years, since continued leasing of the property does not conform to the existing grant agreement and deed restrictions. Public access for recreation is a concern since the property is currently located along a major curve, limiting safe ingress/egress as well as limited public parking area due to surrounding wetlands. Not only does the house require major funding for the replacement of the well, roof, siding and windows, it is located within the future 60' Sashabaw Road right-of-way and within the route of the proposed safety path. 2. Therefore, a request for proposal (RFP) has been created to solicit vendors/groups interested in following options as it relates to the Bailey House; a) Purchase and Relocation b) Deconstruction 3. An evaluation committee comprising of Oakland County Purchasing, Oakland County Parks and Recreation and the Oakland County Historical Commission will review submitted proposal. Priority will be given to vendors/organizations offering to purchase and relocate the house over deconstruction. a) In the event that there is no interest in the home's relocation or deconstruction, OCPRC will return to the Commission with a proposal to demolish the house and restore the site using annual contracts. 4. A recommendation from the evaluation committee will be brought to the October 2016 commission meeting. PLANNING OVERVIEW 1. Refer to Attachment A: Planning Review 2. Capital/Maintenance Management Plan a) Initial budget history: Fiscal Year Project Notes In the event that the house is not relocated or deconstructed per this 2016 $0 RFP and demolition is proposed, demolition is unfunded and is an operational expense. 48 -Page 2 - PROJECT OVERVIEW 1. Bailey House (Need): A. Design & construction purpose: 1) The Bailey House at Independence Oaks has been used as a rental house in past years. It is currently unoccupied and the most recent rental house inspection, conducted in April 2015, indicates the home is in below average condition (see attachment). Issues in the house include ceiling leaks and associated damage, missing flooring, and mold. Refer to the planning review (attached) for additional information. B. Design & construction considerations: 1) The house may have some historical value as indicated in the attachment. Three approaches to removal of the structure are described in Attachment A: Planning Review (pp. 1-2). These include: a) Purchase and Relocation b) Deconstruction 2) Alternatives to removal have been considered but were determined not to be feasible solutions due to limited funding or continued maintenance costs. These alternatives are described in Attachment A: Planning Review (pp. 2-3). These include: a) Demolition b) Adaptive Reuse 1. Consideration was given for reuse by relocating the structure within the park. c) Mothballing d) Deconstruction by OCPR e) Firefighting Training 1. Refer to Attachment A: Planning Review (p. 3) 3) The Bailey House is over 100 years old and most likely will require abatement of hazardous materials prior to deconstruction and/or demolition. C. Design program elements: 1) The Bailey House is 2,500 sf; it is two stories on a masonry basement foundation with a small first floor addition. It was built in the late 1800s. As indicated above, multiple project approaches are being explored. 2. Design/Engineering Consultants & Construction Managers A. Prime design consultants - no design is required for this project. B. Construction manager - this project will be publically bid and not use a construction manager. 3. Funding considerations A. As indicated above, options are being explored to require the least amount of investment by OCPR. 4. Project Timeline: A. Bidding and Procurement July 2016 B. Contract award October 2016 1) Requires Commission Approval C. Construction start October 2016 D. Construction end November 2016 1) Timeline may vary depending on which option is awarded. 5. Fiscal Considerations: A. As this will not be a capital project, there are no depreciation or life-cycle costs to consider ATTACHMENTS 1. Attachment A - Planning Review 2. Attachment B - Request for Proposal (RFP) 3. Attachment C - Bailey House Narrative 4. Attachment D - Rental House Inspection Report 5. Attachment E - Park Map 6. Attachment F - Bailey House Floor Plan 49 -Page 3 - STAFF RECOMMENDATION Staff recommends the Commission approve the release of the Request for Proposal (RFP) through Oakland County Purchasing for solicitation of groups interested in the purchase, relocation, or deconstruction of the Bailey House at Independence Oaks North. MOTION Move to approve the release of the Request for Proposal (RFP) through Oakland County Purchasing for solicitation of groups interested in the purchase, relocation, or deconstruction of the Bailey House at Independence Oaks North. 50 PLANNING REVIEW-Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM / Page 1of11 The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the Oakland County Parks and Recreation Commission (OCPRC). The potential outcomes are related to existing plans, best practices, demographic and recreational trends, and other supporting documentation and data. The intent of the Planning Review is to provide information regarding the proposed project in a way that will improve outcomes and provide critical information to OCPRC regarding the project's relevance to the goals and objectives of OCPRC. Budget Center IND - Independence Oaks Scope The Bailey House wa s acquired by OCPRC as part of the Upper Bushman acquisition in 2010 that established Independence Oaks North. The house had been used as a rental property for many years. It is currently unoccupied and requires repairs and maintenance beyond the current funding allocations. Continued residential leasing of the property is a violation of the grant agreement and deed restrictions from the property acquisition. In addition, the house is located in the Sashabaw Road right-of-way, where safety path construction is planned. Therefore, OCPRC proposes removal of the structure in one of three ways. The methods are listed below in order of preference: 1. Purchase and Relocation : The house would be purchased for a nominal price by an outside party who would be responsible to move the home off-site and restore the site. • Purchaser is responsible for all materials, labor, permits, and demolition, including backfilling of basement • This method is preferred because it would leave the home intact and have the lowest cost to OCPRC • Additional preference will be given to purchasers that relocate the house to a destination within a 4- mile radius of the current location or the closest proximity to the 4-mile radius (see Figure A). 2. Deconstruction: An outside party would purchase and remove the historic building elements and other re usable building elements for a nominal fee for appropriate re-use. • 'Historic building element' is defined as any building element that is hand-made and constructed out of local materials; • The purchaser is responsible for all materials, labor, permits, overhead and profit for the deconstruction • As part of the evaluation process, the purchaser will provide a deconstruction plan;; for removal of the historic building elements that identifies a list of the materials to be recovered, recycled, or reused and the destination of the materials • This is the second preferred method because it enables re-use of historic building elements but does not leave the home intact • Additional preference will be given to purchasers with deconstruction plan~- that identify destinations or buyers for historic building elements within a 4-mile radius or the closest proximity to the 4-mile radius (See Figure A). ; Oakland County Historical Commission (OCHC) has identified the following items in the Ba iley House that meet this definition: hand-hewn structural timbers, interior wainscoting, original wood flooring, pantry cabinetry, original windows and window moldings, hand-made interior and exterior doors, and foundation stones. ;; Deconstruction is an alternative method of building removal which can offer economic and environmental benefits (USEPA, 1998). See also (HUD, 2000) and (BuildSmart, 2008), 51 PLANNING REVIEW- Removal of Building Figure A: Distances from current location of Bailey House: 4-, 6-, and 8-mile radii . -JI •o'"Hlll~o '" Ptnllo ~ ~~ I I OCPRC will release a Request for Proposals (RFP) for public bids for relocation and deconstruction (Options 1 and 2) . See Commission Memo for all estimated costs and project timeline. The project timeline is being coordinated with the timeline for safety path construction. We may need to identify an alternative route for the safety path if removal of the house is not accomplished in time. Current Conditions The house is currently unoccupied and requires repairs and maintenance beyond the current funding allocations. Details on the condition of the house are available in the most recent rental house inspection report (OCPRC/FM, 4/2/2015) Alternatives to Remova l The following possible alternatives to removal of the asset have been considered: 0 Demolition: Contract with an outside party to demolish the house and restore the site. This method is not preferred because it would destroy the structure without ensuring salvage and re-use of historic building elements. If the current project to relocate or deconstruct the house is not successful, OCPRC will explore demolition using an annual contractor. If this option were to be pursued, the contractor would be responsible for all materials, labor, permits, overhead and profit for the demolition, including backfilling of basement. The contractor would be responsible for hazardous materials testing and abatement and have salvage rights to demolished materials. 0 Adaptive Reuse: Repurpose the asset in the context of the park's services. Note that recreational use will have accessibility requirements - see (NPS, 1993 #32) Recreational use of the building in its current location is not advised. A specific need or recreational use for the structure has not been identified. Public access for recreation is a concern since the property is currently located along a major curve, limiting safe ingress/egress as well as limited public parking area due to surrounding wetlands. 52 PLANNING REVIEW- Removal of Building <;JAKLAND COUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM I Page 3 of 11 Relocation of the house to another area of the park for recreational use also is not advised. A specific need or recreational use for the structure has not been identified. The costs associated with relocation within the park, restoration of the original site, and conversion of the building to public use, including ADA compliance, would be prohibitive. Resuming use of the house as a rental property would be a violation of the MNRTF grant agreement and the deed restrictions. Cost is also a factor in resuming use of the house as a rental property. OCPRC has received a preliminary quote of $68,000 (not-to-exceed amount) in July 2015 for restoration and upgrades that will bring the house up to standards for residential use. This amount did not include flooring, cabinets, appliances, hazardous materials testing, or testing/upgrades to the septic system and well. Use of the house as a commercial building (i.e. occupied by a vendor who manages a business that provides services to trail users and others) has also been discussed; however the costs of bringing the building up to standards for commercial use would exceed the costs of upgrades for residential use. 0 Mothballing: Stabilize the asset and retain for its scenic value. See (NPS, 1993 #31) for detailed description of requirements of mothballing buildings. This is essentially the goal of the current practice and may not be a good long-term solution for this structure for two reasons: 1) the high cost of repairs needed to maintain the integrity of the structure; and 2) the problematic location of the house in the road right-of-way and in the path of the planned safety path. Maintenance of the status quo risks a "demolition by neglect;;;,, situation. Relocation or demolition with salvage by the contractor may be the best opportunity to preserve all or part of the structure. 0 Deconstruction by OCPRC: Deconstruct and repurpose portions of the asset The salvage option was researched by FM project staff. Due to the higher cost it was determined not to be a feasible option for OCPRC. Deconstruction typically requires three times the investment of standard demolition. However, by including deconstruction as an option on this RFP, it is hoped that there will be a motivation to dismantle and salvage at least the more unique parts of the house, which could be donated (with a tax benefit) or sold. The tax benefit for donation is not available to government institutions. 0 Firefighting Training: Purchase by municipality and burning for firefighter training This is method is not recommended because it projects a negative image to the public due to the very visible destruction of a familiar landmark and presents potential environmental risks from smoke and release of toxic materials to the atmosphere. In this scenario, the house would be purchased by a municipality for a nominal price and burned for firefighter training, with the municipality responsible for site restoration. iii As defined by the Local Historic Districts Act (Act 169of1970): "Demolition by neglect" means neglect in maintaining, repairing, or securing a resource that results in deterioration of an exterior feature of the resource or the loss of structural integrity of the resource (Michigan, 1970). 53 PLANNING REVIEW-Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM / Page 4 of 11 Project Outcomes Successful completion of a project is anticipated to have outcomes in the following areas. This section is also used as a checklist for completion of items needed for a thorough planning analysis. Organizational Fit 0 Alignment with Service Portfolio Residential homes on park property that are rented to private parties are identified in the Service Portfolio as follows: Category of Service: Long-Term Lease • Beneficiary of Service: Mostly Individual Benefit • Target Tier Minimum: 150% Six rental properties are identified at Independence oaks with calculated provision strategies ranging from Advance Market Position to Divest. The Bailey House has a recommended provision strategy of Collaborate or Divest, which acknowledges that it may be difficult for this historic structure to meet the cost recovery goal of 150% - but partnership with historical organizations may bring opportunity to realize value from the house. See chart below for the results for all six rental properties. (Green Play LLC, June 2014, pp. 41-48) 0 Implementation of Five-Year Parks and Recreation Master Plan and park plans Historical resources and disposal of property were not addressed in the OCPRC 5-Year Parks and Recreation Master Plan 2013-2017. The Independence Oaks Park Plan is in process and is scheduled for Parks Commission to receive and file in January 2017. Compliance 0 Compliance with BOC Policy on the Disposal of Surplus County Equipment (Miscellaneous Resolution #99059) 1 This project will comply with this policy, which has been provided by Oakland County Corporation Counsel for guidance on the Oakland County Board of Commissioner's process for removal of structures on OCPRC property. 0 Compliance with Purchasing Policy Pursuit of contracts and subsequent work with contractors to relocate or demolish the structure will be done in consultation with Oakland County Purchasing Department. 0 Compliance with Grant Agreements and Deed Restrictions The structure at Independence Oaks known as the Bailey House was acquired in 2010 as part of the acquisition of the 186-acre Independence Oaks North. The property acquisition was funded, in part, with a Michigan Natural Resources Trust Fund (MN RTF) acquisition grant (TF06-199). The MN RTF grant agreement places certain restrictions on the property and stipulated that these structures would be removed or converted to recreation (MDNR, 5/6/2008). 54 PLANNING REVIEW- Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House {Object ID #1314} Updated 6/14/2016 10:44 :53 AM / Page 5 of 11 In addition, the property deed for Independence Oaks - North iv contains the following deed restriction: "The lands included in this warranty deed were acquired by the Grantee with funding assistance from the Michigan Natural Resources Trust Fund pursuant to project agreement TF06-199 between the Michigan Department of Natural Resources and Grantee, executed on May 6, 2008. The project agreement describes certain requirements to ensure the long-term conservation of the Property and its use for public outdoor recreation. Grantee is placing this notice on record as confirmation of its obligations as set forth in the project agreement, including the requirement that the consent of the Michigan Department of Natural Resources and the Michigan Natural Resources Trust Fund Board of Trustees is required prior to the conveyance of any rights or interest in the Property to another entity, or for the use of the Property for purposes other than conservation or public outdoor recreation." 0 Compliance with Local and County Regulations The project will comply with all local ordinances. The Road Commission of Oakland County (RCOC) has indicated they will require the proposed safety path to be located within and adjacent to the 60' road right-of-way (ROW), which intersects with the Bailey House location. The current ROW for Sashabaw Road is 33' from the center line. However, any future expansion of Sashabaw Road would occur within the 60' ROW. 0 Compliance with Environmental Regulations The project will comply with all relevant environmental regulations, including, but not limited to: • Hazardous materials testing and abatement (MDEQ) • Abandonment of any existing septic tanks or fields (Oakland County Health Department) Capping of active wells (MDEQ) Soil erosion control best practices and permits (Oakland County Water Resources Commissioner) 0 Compliance with Standards While OCPRC is not formally in the process of applying for national accreditation, the National Accreditation Standards developed by the Commission for Accreditation of Park and Recreation Agencies (CAPRA) provide valuable planning guidance. The following CAPRA standard may be relevant to this project: CAPRA 2.8 - Historical and Cultural Resource Management Plans Standard: Historical and cultural plans include an inventory of historical, cultural resources and strategies for how they will be managed. These resources may be addressed as part of the jurisdiction's comprehensive plan or the agency's park and recreation system master plan (CAPRA, 2014). iv Oakland County Register of Deeds Page 42495 Liber 380 55 PLANNING REVIEW-Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44 :53 AM / Page 6 of 11 Historical/Cultural Context 0 Is the asset on a list of proposed historic or cultural assets that has been reviewed by the Parks Commission v? 0Yes D No If the answer is "Yes", answer the following questions and qualify with further explanation 0 How does the asset relate to the National Park Service's National Historic Landmarks Criteria for Evaluation (NPS, 1997fi: I. Is the property potentially associated with a pattern of events or a historic trend that made a significant contribution to the development of a community? (NPS, 1997, pp. 12-13) 0Yes D No If yes, describe: The Bai ley House is situated on property that is part of the Bailey family's original US Government land grant of 1856. In addition to sections 2 and 3 in Independence Township, the Bailey family also settled land in Brandon and Oxford Township (Bacak-Egbo, May 2015). 1 The settlement of Independence Township lands by the Bailey family is an illustration of the early 19 h westward century migration that followed the opening of the Erie Canal vii . II. Can the property be associated with individuals whose specific contributions to history can be identified or documented? (NPS, 1997, pp. 14-16) 0Yes D No If yes, describe: The Independence Township Inventory surveyed the Bailey House in 1998, stating in their report, "It is also significant as one of the farm houses of the Bailey family. By 1896 members of the Bailey family were major land owners in sections 2 and 3, owning more than 494 acres." (Independence Township, 1998) Around the land settled by the Robert Bailey family in Independence Township "a small community grew. The lake now known as Whipple Lake was then called Bailey Lake and soon that became the name of the settlement also. In newspaper accounts, references are made to the community of Bailey Lake as early as 1874 and as late as 1921. This was a community without a post office or a general store, but no less a community than those that had those features. It did have one important community building, Bailey lake School, which was located at the intersection of Whipple Lake Road and Pine Knob Road." (Bacak-Egbo, May 2015) v A "List of Proposed Historic Assets" was presented to the Parks Commission to receive and file on March 1, 2016. The assets in the list were selected because they have initial construction dates prior to 1956 (OCPRC, 2/26/2016, pp. 56-62) . vi The National Park Service (NPS) criteria were selected because they represent a standardized and widely-accepted manner of evaluating potentially historic properties. Use of these criteria does not imply that OCPRC is planning to apply for national landmark status from NPS. The four questions in this Planning Review are simplified and adapted from the criteria - please see the cited text for more in-depth explanation and detail. vii Per discussion with Melissa Luginski, Oakland County Historical Commission 56 PLANNING REVIEW- Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM / Page 7 of 11 Ill. Does the property embody distinctive characteristics of a type, period, or method of construction? (NPS, 1997, pp. 17-21) 0Yes D No If yes, describe: The Independence Township Inventory surveyed the Bailey House in 1998, stating in their report, "This house is significant because of its high degree of exterior architectural integrity. It is a good example of the T-plan farmhouse style built within the township in the late 1800s. (Independence Township, 1998) A review of the structure in 2013 revealed additional architectural elements: "The previously identified farmhouse front exterior is al so mixed with Gothic and Queen Anne details. The windows and doors have been trimmed with Gothic style crowns and the gables represent angles commonly found in Queen Anne designs. It's possible that additional Queen Anne elements had been placed within the gables and porch but those intricate wooden elements are often lost. This blend of styles is found con sistently through Independence Township and Clarkston Village and represent a vernacular that is distinctly Clarkston. The mix of styles is more common in the Village and is more rare in the township farming area where many of the farmhouses from that era (1880) tend to be less decorative. This more uniquely elegant rural character continues on into the interior. "The Bailey home's interior boasts original wood floors, elegant moldings, unique bead board, doors and casings and plaster wall s. In addition, the kitchen pantry boasts original pantry carpentry with grain bins 1 and cabinets made with mid-19 h century carpentry methods. The original cabinetry is considered rare and has not been seen remaining in any other local structure." The document goes on to state that the specific architectural characteristics are "unique, rare and thankfully still available. They are in remarkable good condition despite neglect, due to superior materials and craftsmanship." (Bacak-Egbo, May 2015) IV. Does the property have, or have had, information to contribute to our understanding of human history or prehistory? (NPS, 1997, pp. 21-24) D Yes 0 No If yes, describe: NA Access to Parks and Recreation 0 How will the proposed removal affect the public's access to park property? Removal of the asset has the potential to increase access to the house location for recreation (not currently allowed). The house is, however, currently an element of the public's viewshed of the park from Sa shabaw Road; this visual element will no longer be available if the house is relocated or demolished. 57 PLANNING REVIEW- Removal of Building @AKLAND COUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM / Page 8 of 11 Community Involvement 0 Public Engagement- How will we inform the public of our action? How will we ensure that any historic/cultural or other information is retained /communicated? For OCPRC to maintain a positive image of its stewardship of older structures, the public will need to be informed as decisions are made about the structure and, in the case of removal or demolition, steps taken to preserve information about the structure and its history and integrate the information into the overall interpretation of the park to the public. Public engagement will occur at multiple levels and in partnership with the Oakland County Historical Commission (OCHC). Project involvement by OCHC is expected to include: • Social media campaign by OCHC to guide appropriate parties to the RFP after it is released • Consultation with contractor and OCPRC regarding salvage of historic building elements Communication with local officials regarding local historic resources 0 Community Plans - Is the asset relevant to any community plans? Independence Township's 2020 Vision Master Plan recognizes historic features as an important element of the township's rural landscape: "Independence Township has many areas and elements which can be identified as rural areas. These areas are located north of 1-75, primarily in the northwest and northeast quadrants of the Township. Both natural resources, such as large expanses of open space and woodlands, and cultural features, such as buildings, identify this rural landscape. By recognizing and preserving remaining rural features, the historic development process and relationships between the various components become evident, and the rural landscape can then be seen as a whole" (Independence Township, 2008, p. 16). The Master Plan outlines goals and objectives for historic and rural preservation: • Goal: To recognize and promote the importance of the historic assets and rural character of the northeast and northwest portions of the Township . ./ Objective 1: Promote awareness and appreciation of the Township's unique historic and natural assets which are vital to the heritage of the community and its residential character . ./ Objective 5: Explore incentives to ensure preservation of historic homes, out-buildings, and barns. (Independence Township, 2008, pp. 28-29) Operating Budget 0 How will the proposed removal affect the operating budget? Relocation of the house will have a net positive effect on the operating budget, as it will eliminate the cost of maintaining the structure. Demolition of the house will have an initial cost, as the project costs will be charged to the park's budget- but will eliminate future costs of maintaining the structure. 58 PLANNING REVIEW-Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House {Object ID #1314) Updated 6/14/2016 10:44 :53 AM I Page 9 of 11 References Bacak-Egbo, C. (May 2015). The Bailey Lake Settlement and the Robert Bailey Family. BuildSmart. (2008). Deconstruction and Recycling. Boulder, CO: Boulder County Land Use Department. Retrieved from http://www. bouldercou nty. org/ doc/land use/bs02bldsm rtdeconstruct. pdf CAPRA. (2014). National Accreditation Standards. Ashburn VA: Commission for Accreditation of Park and Recreation Agencies. Green Play LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission. HUD. (2000). A Guide to Deconstruction. Washington DC: US Dept of Housing and Urban Development. Retrieved from https://www.huduser.gov/publications/pdf/decon.pdf Independence Township. (1998). Independence Township Historic Survey. Clarkston, Ml: Charter Township of Independence. Retrieved from http://www.indeli b .org/index. ph p/ad u lt/i ndependen ce-townsh i p-h istoric survey Independence Township. (2008). Vision 2020 Update Master Plan. Clarkston, Ml: Independence Township. Retrieved February 8, 2016, from http://www.indetwp.com/2020_Vision_Master _Plan_with_Maps .pdf MDNR. (5/6/2008). Michigan Natural Resources Trust Fund Grant Agreement TF06-199. Lansing, Ml: Michigan Department of Natural Resources. Michigan. (1970). Local Historic Districts Act -Act 169of1970. Lan sing, Ml: State of Michigan. NPS. (1993 #31). Preservation Brief 1131: Mothballing Historic Buildings. Washington DC: National Park Service Heritage Preservation Services. NPS . (1993 #32). Preservation Brief 1132: Making Historic Properties Accessible. Washington DC: National Park Service Heritage Preservation Services. NPS. (1997). How to Apply the National Register Criteria for Evaluation. Washington DC: US Department of the Interior National Park Service. Retrieved from US Department of the Interior, National Park Service: https://www.nps.gov/n r /pu blications/bul letins/pdfs/nrb 15. pdf OCPRC. (2/26/2016). March 1 2016 Commission Packet. Waterford, Ml: Oakland County Parks and Recreation Commission. Retrieved from http://www. des tin ati on oa kl and. co m/Docu me nts/M arch %201%202016%20Co mm i ss i o n%20 Packet. pdf OCPRC/FM. (4/2/2015). Independence Oaks - Farm House Routine Report. Waterford, Ml: Oakland County Parks and Recreation Commission. USE PA. (1998). Deconstruction: Building Dissasembly and Material Salvage. Retrieved from https://www3.epa .gov /epawaste/conserve/imr / cdm/pubs/ d econ_ br. pdf 59 PLANNING REVIEW- Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM / Page 10 of 11 Review/Edit Log 2016 05 25 PR created by Donna Folland 2016 05 25 PR reviewed with Melissa Prowse; review requested from Oakland County Historical Commission (via Melissa Luginski); members of PAM; and EDCA (Jim Keglovitz and Ron Campbell) 2016 05 26 FM Project Management unit review and revision 2016 05 26 comments from Brittany Bird incorporated into environmental compliance section 2016 05 27 reviewed by Jon Noyes 2016 05 31 reviewed by Melissa Luginski - Oakland County Historical Commission 2016 06 02 FM Project Management unit review; revision sent to Zach Crane 2016 06 13 FM Project Management unit review; final update for July 5 Parks Commission meeting 60 PLANNING REVIEW- Removal of Building ~AKLANDCOUNTYPARKS Independence Oaks: PLANNING AND RESOURCE DEVELOPMENT Bailey House (Object ID #1314) Updated 6/14/2016 10:44:53 AM / Page 11of11 Notes 1 POLICY ON THE DISPOSAL OF SURPLUS COUNTY EQUIPMENT Purpose: The purpose of this policy is to authorize standard methods to dispose of surplus County owned equipment. "Surplus" County owned equipment means equipment that is available for disposal because (1) it has been replaced by new or different equipment, or (2) the equipment is otherwise no longer required. General Statement: It is recognized that the County owns various types of equipment, which may require different methods of disposal. The method(s) employed t dispose of surplus County equipment shall be those that provide the largest benefit to the County. "Benefit to the County" shall not be limited to financial return on the original investment, but may also include calculation of County resources required to prepare the equipment for disposal, as well as other measures of benefit. Standard Methods: The following methods may be employed by the Department of Management and Budget to dispose of surplus County owned equipment: Disposing of the equipment at Public Auction -this shall include the bi-annual County auction conducted by the Material Management Division or a specialized auction when deemed appropriate; Selling the equipment through an authorized bid process - this method would be appropriate when selling a limited use or specialized item or a grouping (lot) of specialized items; Trading the equipment into a selected vendor who is providing replacement for the used equipment, provided that the price of the vendor's services, including the purchase of replacement equipment, is reduced by the trade-in an amount reflecting the value of the traded-in equipment - the original purchase and/or service contract shall include specific provisions for the trade-in of surplus equipment. Responsibility: The Department of Management and Budget, through the Department Director or his designee, shall be responsible for the implementation of this policy. Should a method of disposal of surplus County owned equipment differing from the methods above, be required, the disposal method shall require the approval of the Board of Commissioner's Finance Committee before implementation. Reporting: The Department of Management and Budget will report to the Finance Committee, during the Quarterly Financial Forecast, regarding any surplus equipment that has been disposed of using one of the standard methods described above. Exclusions: This policy shall not apply to the disposal of property otherwise specifically governed by state or federal law. 61 REQUEST FOR PROPOSAL FOR Bailey House Issue Date: 7/6/2016 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48328 6/14/2016 1of6 62 SECTION I - GENERAL INFORMATION 1. PURPOSE a. Qualified proposals are being sought by Oakland County Purchasing, on behalf of a collaborative committee representing Oakland County Parks and Recreation Commission (OCPRC) and the Oakland County Historical Commission for vendors/groups interested in purchasing the Bailey House at Independence Oaks County Park and moving the home off-site for a nominal amount. b. This contract will be held by Oakland County Parks and Recreation Commission. 2. HISTORICAL PERSPECTIVE a. The Bailey House was acquired by OCPRC as part of the Upper Bushman acquisition in 2010 that established Independence Oaks North. The house had been used as a rental property for many years. It is currently unoccupied and requires repairs and maintenance beyond the current funding allocations. Continued residential leasing of the property is a violation of the grant agreement and deed restrictions from the property acquisition. In addition, the house is located in the Sashabaw Road right-of way, where a safety path construction is planned. Additional historical information can be found in the attachments of this RFP. b. More information about Independence Oaks County Park and the entire Oakland County Parks and Recreation system can be found on the OCPRC website: i. http://www.destinationoakland.com/parksandtrails/parks/independenceoaks/P ages/default.aspx c. Bailey House Address: 9655 Sashabaw Rd Clarkston, Ml 48348 Independence Oaks County Park- Main Park Address 9501 Sashabaw Rd Clarkston, Ml 48348 3. PROBLEM STATEMENT OCPRC proposes removal of the structure/historical elements in one of two ways. The methods are listed below in order of preference: 6/14/2016 2 of 6 63 1. Purchase and Relocation: The house would be purchased for a nominal price by an outside party who would be responsible to move the home off-site. • Purchaser is responsible for all materials, labor, permits, and demolition, including backfilling of basement. • This method is preferred because it would leave the home intact and have the lowest cost to OCPRC • Additional preference will be given to purchasers that relocate the house to a destination within a 4-mile radius of the current location or the closest proximity to the 4-mile radius 2. Deconstruction: An outside party would purchase and remove the historic building elements and other re-usable building elements for a nominal fee for appropriate re-use. • 'Historic building element' is defined as any building element that is hand-made and constructed out of local materials1 • The purchaser is responsible for all materials, labor, permits, overhead and profit for the deconstruction • As part of the evaluation process, prospective vendors will provide a deconstruction plan 2 for removal of the historic building elements that identifies a list of the materials to be recovered, recycled, or reused and the destination of the materials • This is the second preferred method because it enables re-use of historic building elements but does not leave the home intact • Additional preference will be given to purchasers with deconstruction plans that identify destinations or buyers for historic building elements within a 4-mile radius or the closest proximity to the 4-mile radius 4. COORDINATION AND SCHEDULING a. In a parallel process, OCPRC is currently going through design and engineering review of a proposed safety path project in close proximity to the Bailey House. Coordination between projects will be crucial for successful outcomes. 5. RFP- KEY DATES & INFORMATION a. A non-mandatory pre-bid site visit will be scheduled as part of this RFP. Voluntary visits to the site may also be made during normal business hours. b. All RFP questions MUST be submitted to Andy Krumwiede in writing at [email protected] c. Proposed RFP procurement schedule: i. RFP released through OC Purchasing on MITN: July 61h, 2016 ii. Tentative Pre-Bid Site Visit: July 12th 2016 iii. Vendor Questions Due: July 15th, 2016 iv. Bid Addendum posted: July 191h, 2016 v. Proposals due to OC Purchasing: August 4th, 2016 vi. Vendor Interviews August 22-26th, 2016 1 Oakland County Historical Commission (OCHC) has identified the following items in the Bailey House that meet this definition: hand-hewn structural timbers, interior wainscoting, original wood flooring, pantry cabinetry, original windows and window moldings, hand-made interior and exterior doors, and foundation stones. 2 Deconstruction is an alternative method of building removal which can offer economic and environmental benefits (USEPA, 1998). See also (HUD, 2000) and (BuildSmart, 2008) - see Planning Review for full citations. 6/14/2016 3 of 6 64 vii. Recommendation to Award Contract: October 4th, 2016 6. PROPOSED TIMELINE: a. Bidding and Procurement July 2016 b. Contract Award October 2016 i. Requires OCPR Commission Approval c. Construction Start October 2016 d. Construction End December 2016 i. Timeline may vary depending on which option is awarded. SECTION II - INFORMATION REQUIRED To be considered, prospective vendors must submit a complete response. Each proposal must be submitted with one (1) notated original and three (3) additional copies for a total of four (4) copies to Oakland County Purchasing. The original must be easily scannable - be bound by a binding clip only, printed on one side, contain no page dividers, and not on glossy or heavy paper. Extra copies are for the evaluators and can be presented in bindings and on paper however the bidder chooses. Proposals should be prepared simply and economically, providing a straight forward, concise description of the vendor's ability to meet the scope of work. Emphasis should be on the completeness and clarity of content. Proposals shall address each of the numbered and lettered areas below. To provide the evaluation committee with a uniform review format, vendors must build their proposals in a format that is in response to the following numbered statements. Vendors must number and letter their responses corresponding to the statements below. Failure to follow the vendor response format could result in a rejection of your proposal. 1. COVER LETTER/BUSINESS ORGANIZATION a. Submit a cover letter introducing your firm/organization and project lead, brief understanding of the project, and brief description of your qualifications. Conclude the letter by stating the full name and address of your organization and any partnering firm. Indicate state of incorporation and license to operate. 2. STATEMENT OF THE PROBLEM a. State your understanding of the problem, as presented. b. Acknowledge receipt of any or all addendum(s) issued by Oakland County Purchasing. 3. APPROACH a. Provide narrative on project approach, research and stakeholder input as provided in the planning review. 4. WORK PLAN a. Provide a work plan/schedule indicating various tasks, major benchmark and key elements that may be dependent and affect other task and time lines. 5. PRIOR EXPERIENCE/REFERENCES 6/14/2016 4 of 6 65 a. Provide a minimum of 3 references from similar projects within the last 10 years and description of related experience. 6. CAPABILITY AND QUALIFICATIONS a. As it relates to the problem statement, provide staff resumes, certifications and professional licenses that indicate the education, experience and training of the persons to be assigned to this project. 7. ADDITIONAL INFORMATION a. Include any other information that is believed to be pertinent but not specifically asked for elsewhere. SECTION Ill - CRITERIA FOR SELECTION 1. Selection Process a. The intent of this process is to determine the most qualified company to perform the necessary removal of home and/or historical elements. The evaluation committee members will consist of the following organizations; Oakland County Purchasing, Oakland County Parks and Recreation and Oakland County Historical Commission. b. Preference will be given to vendors submitting for Option #1 Purchase and Relocation over Option #2 Demolition with Salvage c. Vendors submitting for Option #2 that score high during the evaluation process will be requested to provide additional information for the evaluation committee to review, including but not limited to a full deconstruction plan. Access to the house will be provided. d. The evaluation committee will review and score written proposals. At a minimum, the top three scoring proposals will be short listed for oral presentations. e. Oral presentations {Interviews) will be scheduled upon the recommendation of the evaluation committee through Oakland County Purchasing. Oral presentations will be scored with by a tool developed before the presentations and in the same process used to score written proposals. 2. Evaluation Criteria a. COVER LEDER/BUSINESS ORGANIZATION b. STATEMENT OF PROBLEM c. APPROACH d. WORK PLAN e. PRIOR EXPERIENCE/REFERENCES f. CAPABILITY AND QUALIFICATIONS SECTION IV -ADDITIONAL INFORMATION 8. ADDITIONAL INFORMATION 6/14/2016 5 of 6 66 a. The following information is included to provide additional insight into the preliminary design of this project: i. Attachments 1. Internal Planning Review 2. Bailey House Narrative 3. Rental House Inspection Report 4. Aerial Survey map 5. Bailey House Floor Plan 6/14/2016 6 of 6 67 The Bailey Lake Settlement and the Robert Bailey Family By Carol Bacak-Egbo, Oakland County Historical Commission May, 2015 Introduction In 1835, Robert and Malinda Hotchkiss Bailey migrated from Southport in Chemung County, New York to the territory of Michigan, part of a wave of migrants looking for land and opportunity in what was then considered a wilderness. In Melinda's own words written in 1874 near the end of her life: 11when the Michigan emigration excitement broke out, we made up our minds, as our family was mostly sons then as it was almost impossible to get land there for them, to come to Michigan in the hopes that they would settle around us."1 Her hopes were met as four sons and one daughter settled within the boundary of four miles of Robert and Malinda's homestead in Independence Township. The area became known as the Bailey Lake settlement and understanding more about this small community and the family that began it offers wonderful insight into pioneer life in Oakland County; its challenges, its joys, its sorrows. Robert and Malinda Bailey I I l Robert Wilson Bailey was the direct descendent of John Bailey who emigrated from England in 1638 and was one of the original 28 proprietors of Haddam, Connecticut. The Bailey family would come to include several colonial leaders, Revolutionary War soldiers, and influential citizens of the new Republic. Malinda Hotchkiss Bailey traced her own family back to the Plymouth Colony in Massachusetts. They married in 1815 when Malinda was just 15 and settled in Rutland Township, Tioga County, Pennsylvania where they farmed for several years. From there they moved to the town of Southport in New York. Tax records from 18332 show that they were not a wealthy family and owned only 30 acres of what was described as 'wild acres' worth only 30 dollars. This is a gentle reminder that many early Oakland County settlers came here with little but a few family possessions, a strong work ethic and a desire for a prosperous farm of their own. 68 1836 Map Source: http://www.joycetice.com/maps/cheml 836.htm In May of 1835 they would take a journey to Detroit that included a scow boat ride to the head of Seneca Lake, a steamer ride to Geneva, a three day bumpy wagon trip to Montezuma, a canal boat adventure on the Erie Canal and a trip across Lake Erie on the steamer "Daniel Webster." In Detroit they stayed with what Malinda described as 'some old acquaintances and friends' 1 proof of the large number of people who at the time migrating to Michigan from their area of New York. Following a day long trip from Detroit to Royal Oak over what Malinda later described as 'the muddiest roads I ever traveled on before or since to my memory' they arrived in Pontiac, a town according to Malinda consisting of two stores and two "old, rackety taverns."1 From Pontiac they headed north and then east toward their land in Independence Township, encountering very few farms along the way. 'l'o all to 1cllo111 these Prese11ts shall come, Gn;eliiig: fl11JlJ en;cs ollr.:1 (;j,,,'f1-; i, &{~,,, l'6-1,,,l,-tU1P &fl,, f. . 0' ~ _ , ,(. ~ #>..W.;, ;,(, '9'-.,,,,f'iif,,.,t ~ r ;,(, ?IN1.d/.91a.t, n "~I;,(, {}/,..;;,,. ( ;,(, $,,.,{ f#r .tJ:A:/.:,,,1 ,,,{,~ .J g; k,,,,, an../ /.to k/:l J.{,o ,ia11v, krfrr ~ J /;(, ,...~ /"":+-1 ,;,,""',,..a~., nwl ?J4.nh111J'fn'J ( ~ttw' na.it1r, &""'!'fJ l/.hf..J'n:t. un.t.J lk ,/di;/ J:.,/(IJ ,4,jj::' ,,,,,/ ,1,< - ,{, :, /.r,;, ""'' "'~ 1--. 111 lcsli111011y 1cll crco/, I, • /it.,/,.,, 1f a ' ~ :/J,u,c;,-~ '-' PD E.S JD t: ~"l' Ot' 'I'llr. US ITEO STAT ~ Ot' AMt: RI CA , ~ ~ .'*.N ;t,nr,n ~ k met& lJCA.~ ufhl Ale ,!f!r./ f/'& ~''"'u/ t£a,J ~I: k inrwn.+- ~fo"" · ~N .- ~" · ~, i r~ 69 Federal land patents show that Robert Bailey had chosen land in Sections 2 and 3 of that township. Their intent was to find some temporary home until they could build their own on their land. They located an unfinished log cabin on the land that later became the George Miller farm. They cut a place for a door and borrowed some boards for a loose floor from Isaac. Although events from these early times are sketchy it appears that Robert, Malinda and their one year old son Edwin stayed there as they made improvements to their own land including the clearing or rocks and trees, and built a house on it. Whether or not their older children were with them is unclear. What is known is that their oldest son Wilson purchased land in Section 3 right next to them. William Bailey, the next oldest son, claimed the remaining part of the east half of Section 3. Since neither son was married at the time it is likely that they all stayed at the original homestead together until approximately 1839. Over time the Bailey family would come to own land in Sections 11, 12, 14 and 24 and both sons would claim their own homestead. 1857 Hess Map of Michigan Louisa, Robert and Malinda's daughter, married Vine Kingsley in Southport, New York sometime before 1839. She and her husband followed her family to Oakland County and settled just to the north in Section 33 of Brandon Township. Robert Bailey, the last of the sons, would also take up land in Brandon Township right near her sister's farm. Eventually Wilson Bailey would purchase land in Sections 30, 31 and 34 of Brandon and the Bailey settlement would come to stretch over the township line and Bailey family members would significantly impact the development of both townships. The Bailey Lake Settlement As the Bailey sons married and had children a small community grew. The lake now known as Whipple Lake was then called Bailey Lake and soon that became the name of the settlement also. In newspaper accounts, references are made to the community of Bailey Lake as early as 1874 and as late as 1921. This was a community without a post office or a general store, but no less a community than those that had those features. It did have one important community building, Bailey Lake School, which was located at the intersection of Whipple Lake Road and Pine Knob Road. Although it was located on the corner of the Joseph Roe farm it appears that the Bailey family was instrumental in establishing the school and over time Bailey family members not only attended the school but served in leadership roles. Newspaper accounts list Edwin J. Bailey as the school director in 1874. That same year citizens formed a debating club that met once a week in the school. Wilson Bailey was chosen to serve as one of the judges and his son Winfield was a frequent leader of one of the debate teams. The first topic debated in the club was: 70 "Resolved, That intoxicating drink causes more misery to the human race than war."3 Other newspaper accounts describe typical events of a one-room school: closing of the school when diphtheria breaks out in the community (in 3 both 1878 and 1894), a "grand exhibition at the close of the term" , the hiring of a new teacher. Bailey Lake School, c. 1920s Like all pioneer settlements Bailey Lake had its share of good times and bad. The years 1876-1880 brought particularly challenging times. During those years the houses of William Bailey, John Black, Ransom John and Patrick Smith all burned to the ground. Winfield Bailey's home was partly destroyed by fire. A late summer storm in 1880 caused considerable damage including the destruction of Edwin Bailey's barn, sheds and wheat crop. Edwin Bailey and his wife Mary Jane had experienced a far greater tragedy in 1878 when six of their children died of diphtheria between May 6 and May 29 on that year. ( photo of grave) The ability of these pioneers in this little community to rebuild, deal with their grief and move on is a testament to their tenacity. The Bailey Family Wilson Bailey Wilson Bailey, the oldest son of Robert and Malinda Bailey, was born in 1861. He began a farm in Section 3 right next to his parents. In 1840 he married Rachel Riker, the daughter of John and Rachel Riker, early settlers of the Sashabaw Plains settlement. This community to the south of Bailey Lake in Independence Township included many settlers from the same area of New York as the Baileys. Historical records point to many connections between the two communities as they developed. For example, Robert, Malinda, Wilson and Rachel are all buried in the Sashabaw Plains Cemetery. 71 Over time Wilson added to his land holdings including the purchase of a large amount of land on Section 19 in Orion Township. Working in partnership with Fred Myrick he cleared land and built a saw mill, cutting lumber that was used to build much of Pontiac. A small community, called Mahopac, grew around the mill. Census records suggest that Wilson and Rachel continued to live on their farm at this time, where they raised 5 children. Wilson died in 1862 leaving his oldest son Wallace to manage the farm and his other properties. Wallace became a prominent Oakland County resident who was featured in the 1891 Portrait and Biographical Album of Oakland County4·and described in the following manner: WALLACE BAILEY. This name will be recognized by many readers as that of a farmer and stock-raiser located in Orion Township, where he and his brothers own four hundred acres of fine land. Mr. Bailey devotes his time entirely to agricultural affairs and, having been reared on a farm and had much to do with its management when he was quite young, he is a master of his calling. He has a fine large dwelling with attractive surroundings and a full supply of farm buildings, so that he is well equipped forthe carrying on of his work and lives in much comfort. He is a native ofthis county, born in Independence Township, June 3, 1842, and all his interests have centered here. According to the 1872 map, the farms of Robert and Wilson appear to have been combined by this year and there is just one residence on the property. Historical records tend to support the idea that this was the original Robert Bailey house. It was located along Pine Knob road on the shores of Bailey Lake. According to historical records this house burned in the 1920s and was replaced a 'four square' style house. Census records of 1870 show Rachel Bailey as the 'head of household' in this house and it is likely that her sons were still farming the land. Census records of 1880 show Winfield, the youngest son of Wilson and Rachel Bailey, his wife Sarah Ellen (Ella) and their two small children living with Rachel in this house. Rachel's obituary3 states that she died in this house, 11the old homestead", in 1894. The obituary of Sarah Ellen Bailey, who died in 1942, states that she 3 'lived on the Bailey homestead south of Seymour Lake for 48 years " before moving to Oxford in 1924 when Winfield passed. This helps substantiate that members of the Bailey family were living on this site for over 100 years. Although records after this time are a bit confusing, land documents show that by 1937 the land was still in the Bailey family, this time owned by Edward V. Bailey who would subdivide it into plats in the 1950s. 72 D ' J u °.S-/J. i .:>2 ~~ ---- '- ! /.UT.: ~ . /; IS,m.i.1'/L i .?; ~ h · ,c.r 1872 Plat Map Robert J. Bailey Robert Bailey, son of Robert and Malinda Bailey, was born in 1822. He homesteaded land in Brandon Township right near his sister, Louise Kingsley. He married Eunice Steele in 1842 in Oxford, Michigan and they raised 6 children on the fa rm. Sadly their oldest child, Robert, Jr. was killed in a terrible wagon accident in 1894 on his way to church. Robert had been a beloved Assistant Superintendent and bible class teacher for the Sunday School that met at Bigelow School on Shappie Road in Independence Township. A touching newspaper article from the time describes how the school presented a cross 'trimmed with delicate flowers, of which he was a great lover in life"3 to the family at the funeral. Interestingly, Robert had married his cousin, Martha Bailey, the daughter of Louisa and Vine Kingsley. Such marriages were not unusual in rural settlements. Edwin J. Bailey Edwin J. Bailey, born in 1834 in Southport, New York, had been little more than a baby when the family homesteaded in Independence. He eventually took over his father's land in Section 2 which was across Pine Knob Road from his father's house. He began a farm he would eventually pass on to his son, Edwin Vincent Bailey. In XXXX he married Mary Jane Roe, daughter of Joseph and Emeline Roe, who had homesteaded the land directly to the south of the Baileys. Again this points out a common pioneer pattern, marrying 'the girl next door', a pattern that connected pioneer families. Edwin was very involved in the community serving in roles such as school director of Bailey Lake School and an officer of the Clarkston Grange. As described previously, he and his wife suffered a terrible tragedy when diphtheria claimed 6 of their children in 1878, sparing only the two oldest children, Herschel CJnd Eveline. They later adopted two orphans, Alice and Wallace Rice . In 1900 Edwin began a hardware business in Lake Orion which became Bailey and Son when his son Herschel joined him. Account books from their business are still in existence. He and Mary Jane had a house in Lake Orion but moved back to their farm each summer. He sold the business in 1904. In 1909 he gave his land in Independence Township to his son Edwin Vincent Bailey had taken over the running of the family farm. Edwin died in 1914 and is buried in Seymour Lake Cemetery alongside his wife, Mary Jane, who died in 1905. 73 L~~~ _L ;:'P ~ ~ , . / ., _<_ /.!;, .; ~ ~ -.. ,~ . ~r::=. /J' ' ,;;-- ,~:-;-. ( ,,, tJ 'lf- ~ . //J G ,, " ' tf Ill 1 ti ...... "///,,/r,,, , 71- l 'V 4 '" '!d. I ,, , ,,.. ;v~ s sr " ·~,. ;,. ,' , .,,. Jlt .,,, di,,,/,,. I J _, 7.J I • • ; .. 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T ._ .. - ~·' ,,,_ ' /.-; t .. .41, :7( //,,, ?;, " I~ _;;,4 Bailey and Sons Ledger Edwin Vincent Bailey Edwin V. Bailey was born in January of 1878, the same year his parents lost 6 children to diphtheria. He grew up on the family farm and married Sally Moon in 1900. She was a teacher and the daughter of Hiram and Christina Moon. They raised three children, a son Delmas and twin daughters, Christina and Bernadine. Interestingly, Bernadine married her childhood sweetheart, Clark Miller and they started dairy farming on Seymour Lake Road. Their farm now known as Cook's Dairy is known throughout Oakland County. Thus, another wonderful connection between the Bailey family and Oakland County history. Franklin Bushman, a successful business man and real estate broker from Detroit began buying up property in northern Independence Township in the 1920s. Eventually he owned all of Section 3 and all of the rest of the land that is now Independence Oaks Park. E. V. Bailey held on to part of the original Bailey homestead for a time but by 1930 F.E. Bushman owned all the original Bailey farmland. According to historical sources. E.V. Bailey sold all .... Seved as ca retake .... The Bailey family, however, seemed irrevocably tied to their land and by 1940 E.V. Bailey had managed to buy back the original Robert Bailey land along what is now Whipple Lake in section 3 as well as the land in the Northeast quarter of the Section where William Bailey had built his farm. In addition, he purchased 120 acres along the south and east side of Whipple Lake. Eventually he developed a subdivision there. The street name in the 74 subdivision "Evee" was derived from Bailey's initials. The road "Sally" was named after his wife and the road 11 Delmas" after his son. In 1950 E.V. and Sally Bailey celebrated their golden wedding anniversary at their home at 9635 Pine Knob located on original Bailey land E.V. died in 1857 and Sally in 1961. They are buried together in a mausoleum in Oxford Cemetery. Palm~r W.F. Wis~ 'I 8t!e Co. 10Z '!! Gr.t1ce M. Fosdick Admx. J821Jl EJ!ia I\ 40' Ms/lo ry N. EllioH C\f J.cnP.V ~ 1947 Plat Map William Bailey William Bailey came with his parents Robert and Malinda Bailey to Independence Township from New York in 1835. He is listed on the 1840 township census as an individual homeowner. Living in his home is a woman between the ages of 20 and 30. This no doubt is Clarissa Shotwell Bailey, his wife. Clarissa was the daughter of Clarkson and Keziah Sutton Shotwell who had settled on land in Section 12 of Independence Township in the 1830s. /~ J; .. .. < /,... ' i?IJI 1!1\ , I j/ ,___.I'-"-:i l:Jii.« l~ ~ -~....._: ,/, /' 1840 Independence Township Census 75 William and Clarissa farmed the land north of Robert Bailey's land in the northeast quarter of Section 3. They also owned land in the southwest quarter where the entrance to Independence Oaks Park is now located. They raised ten sons, several of whom remained residents of the township. Edmond: 1840 -1912 Charles: -1842 -1900 John. J: 1845 - 1933 Clarkson: 1846 - 1929 George Washington Bailey: 1850 1903 Franklin Bailey: 1852 -1903 William J Bailey: 1855 - 1882 Albert Bailey:1857- 1893 Elmer Bailey: 1859 - 1924 Herman Bailey:1864 - 1947 Historical records indicate that the farm house located on at 9965 Sashabaw was built by William Bailey around 1878. They had had a previous house on the site but it is unclear when it was built. However, a newspaper article describes how that house burned in April of 1878: "Fire was discovered in the kitchen and wood shed of the house owned by Wm. Bailey. The fire had gained considerable headway, and the house was soon consumed. The furniture on the first floor only was saved. The property was insured for the amount of $1500."3 Given the fact that $1500 would equate to approximately $30,000 today it is likely that they used the insurance money to build a new house in the same spot as the former one, perhaps on the same foundation. Clarissa died of consumption in April of 1881. In August of that year William married Amanda Maxsom Ford an event not welcomed by all according to the following newspaper article: "Mr. William Bailey, having buried his first wife April 1 last, after a matrimonial voyage of over 39 years, having raised a family of ten sons, all of whom are now alive, took to himself wife number two in the person of Mrs. Ford, a widow lady of White Lake, the 10th of this month, being four months a widower. His first wife was buried in the front door yard, with a headstone on the porch and yet remains there. It has created a good deal of gossip in this neighborhood [Bailey Lake]; the boys talked of a shivaree, but thought they would show deceased's wife some respect if Mr. Bailey did not. 113 William and Amanda lived in the house until 1885 when they moved to Holly, leaving the farm in the hands of William 1 s ninth son, Elmer. Historical records indicate the marriage was rocky and filled with financial troubles. As a result William and Amanda separated and William returned to his home in Independence. Sadly, in 1888 he committed suicide by hanging himself in his horse barn. A newspaper article from the Orion Review describes the event: 76 Le111vv11••~vv'"'"'~··· I -Orlou H~dnw :-..:\ farmer 1ia1r11:•J l \\~m. Bailey, irho re~siili.'tl :~l)rne 5PYPn mile~ wellt of Orlon, at:d four mile~ I nortlieast of Clark::iton, c..:nrnrnllt1:d 1wi· citle. oil ~atunlay last, IJy ha:1glng. It nppenr!i that tbe ·man ·had contracted an ·unfortunate . :-tf!com.l marriag-f:, \'\·hlch. ns an affair of 'domestic lJli!:!s, '\lill.'.'1 not all that fancy (to him) paint it -he and hi:-J ~pnwrn lrnYing part<'d 0;1 lhat 11ce0uut. It a}!:IO npp•!ar!l tliat 1 ho hn.(l bollght a hoirne and tot and 1 deeded It to said \'!li fH-al ter s1~para· tha~ 'it pl.L'{t- tlon • bei11i!,, ilTPornntr> • w:rn ~ ereJ with a uwrtgagt•, whtch he sulJ!!e- qtt(lntly lifted. l'uttln~~ all tlle~e thlng3 togetlwr, it l!i :ilJrlniged, had inado lliu:. dt•sdondent-with 11 fear tliat he . would uo 1.legpo1let.l of hiH earthly pOHSP,SHiOn!l; h~~idl\.q thiH, his beallh had Leen Luling !or some time pa.st. When found, ho was hirnging uy. a half ·inch rope in the honrn ham, he having swung off into tho lhnltleas unknown from the top of n l>arrel. lJect'aMed waH a pioneer, hi\Ylng set tled uea.r thu lakt', bearing hi8 nnmt•, ·lLS O•lrly 1\5 1~:;;;, 11n1l was l>u.rn in Tio-! · go corrnty, l'a.• in 1:-i:!O. IliR remains. wore luterr{\d iLt S,Lahaba '.V · Pl al nR 011 'l'uesday. According to probate records, William's two youngest sons, Elmer and Herman inherited the farm. It appears that Elmer lived in the house for awhile but then moved to Lake Orion. Census records suggest that George W. Bailey, another son, lived in the house for some time after that since the plat map of 1896 shows him owning the land. Later it became part of the Franklin Bushman estate. E.V. Bailey, mentioned previously, eventually owned the land but never lived in the house. By 1940 it was owned by Arnold and Harriet Barrett who rented it out to Floyd and Oddeta Sinkler and their 7 children. It passed from the Barretts to their daughter, Maria Arnold and then to Oakland County Parks. 77 The Bailey Sons The Bailey Family Photo courtesy of the Bailey Family Three of the Bailey sons, Edmond, Charles and William, migrated to Clare county in the late 1870s and settled 1 near Harrison. Edmond, who had been a member of the 10 h Michigan Cavalry during the Civil War, married Laura Canfield and they lived on a farm in Hayes Township. It seems that history repeated itself there and Edmond was responsible for getting a school built which was named the Bailey School. His farm and the school appear on this 1916 map: 78 Charles became a road builder for lumbering companies in Clare county. Sadly William became a lumberjack and was killed by a falling tree in 1882. All three brothers are buried in Maple Grove Cemetery in Harrison. - The Bniley School- Hnyes Township; Clare County_ }..U Gladys Dnrling, Tencher ' 1912 Snhmittf'rl hv T.mu-, Hmtnn Source: https://books.google.com/books? id=3ACRAwAAQBAJ&pg=PA47&1pg=PA47&dq=%22bailey+school%22+%2B+clare+c ou nty&source=bl&ots=oZkxn ipYr7 &sig=rZEQozR eu hk3oh8uWDCXZzsqso&hl=en&sa=X&ei=M nJJVfzAKYvwoA T3sYC4 Cg&ved=OCCOQ6AEwAw#v=onepage&q=%22bailey%20school%22%20%2B%20clare%20county&f=false Another three of the Bailey sons George W., Albert and Clark, migrated to what was then Comins Township in Alcona County. All three were listed in census records as farmers but are likely to have been involved in lumbering also. This township became Oscoda county in 1881. George W. married Ellen Canfield, the sister of Laura Canfield, Edmond's wife. Historical records show that George W. was sending train cars filled with cedar posts to places like Oxford from his 'cedar swamp up north.' By the late 1890s George W. appears to have returned to Independence Township. The 1896 plat map of the township shows him owning his father's former farm in Section 3. Ellen died in 1900 and was buried in Seymour Lake Cemetery. George W. then married Alice Darling. They had two children and Alice died in childbirth. According to family history he married a third time to a woman just known as Bertha. She was described as 'a tough lady who did not treat his last two children well. They were raised by their siblings." 5 Historical records show that George ran a successful threshing business in Independence Township. When George died he was living back in Clare County in a small house east of his son George in Harrison. According to family history Bertha refused to let him be buried between his two wives in Seymour Lake Cemetery so he is buried in Maple Grove Cemetery in Harrison. He has a headstone in the Seymour Lake Cemetery. Further research into cemetery records is needed to substantiate this information. Less is known about Clarkson and Albert Bailey who also migrated to Alcona county. Clarkson married an Ethal Tulley and is known to have returned to Independence Township. Albert married Susan Melvina Smith but it is not clear where they lived and where Albert is buried. 1 John J. Bailey enlisted in the 10 h Michigan Cavalry with his brother Edmond. In 1866 he married Susan Schell in Lapeer. He operated a blacksmith shop in that town for several years and then moved to Brown City in Sanilac county where he took over the farm of Susan's parents. John and Susan had 11 children. John J. became a member of the Reorganized Church of Jesus Christ of Latter Day Saints in 1876 in Lapeer. He was ordained an Elder of that church in the same year and a Patriarch in 1902. He served the church in the states of Michigan, Wisconsin and Illinois and Indiana. Susan died in 1913 and one year later he married Adelaide Liscom of Flint. Upon her death in 79 1927 he married Jane Wood described in a family history as "an old time sweetheart". John J. died in Brown City in August of 1933 at the age of 88 and was at that time one of the oldest Civil War veterans in Michigan. John J. Bailey Franklin Bailey lived with his parents on the family farm until at least 1881 when he married Harriet Slocum who was just 15. Then it appears he went to Tennessee for a time. By 1900 he and Harriet ( known as Hattie) had a farm on 25 acres in Section 3 at the northern end of what had been his father's farm. They had five children but only two survived. All are buried in Seymour Lake Cemetery. Early in the 1900s Franklin was for a time a patient in what was then the Eastern Michigan Asylum in Pontiac. In April of 1903 he drowned in Mud Lake (now Bushman Lake) . His death, first ruled a suicide, was later determined to be the result of a heart attack according to the coroner's inquest. Hattie remarried to Norman Locke who was 16 years her junior. She continued to live in the small house on the farm until her death in 1942. Near the North Entrance to Independence Oaks Park are several apple trees that were part of Franklin's orchard. 1896 Plat Map Elmer Bailey, William and Clarissa 's 9th son, eventually inherited the family farm with his brother Herman. Newspaper clippings give a glimpse of his early life and a series of Elmer Bailey mishaps he experienced:3 1875-03-24 - "Elmore Bailey, son of Wm. Bailey, has had a severe time of inflammation and congestion of the lungs. But by good care and skillful treatment of Doctor Goodenough, of Clarkston, is improving finely. This is a second narrow escape, if such it may be termed, that Elmore has had." 1875-11-24 - "Elmore Bailey was kicked by a horse the other day in the side laming him somewhat." 80 1878-05-29 - "Elmore Bailey, a young man of this place [Bailey Lake], was recently thrown from a buggy, breaking his left arm and dislocating his shoulder." Elmer survived these events and eventually married Caroline "Carrie" Stison. He took over his father's farm when he moved to Holly. After inheriting the farm it appears he and his brother sold much of it to an M. Osmun who in turn sold it to George W. Bailey. Elmer and Carrie then moved to Orion Township. They are both buried in Square lake Cemtery in Lake Orion. Herman, the youngest Bailey son, married Mary Lawrence of Birmingham in 1889. After inheriting and selling the Bailey farm, it appears they moved to Bay City where census records show them living with their 6 children in 1900. Herman was listed as a sewing machine agent. Newspaper accounts and family history hint at a charge of embezzlement against Herman in Oakland County in the late 1800s. Further research into court records is needed in order to substantiate this claim. Herman died in 1947 and is buried in Elm Lawn Cemtery in Bay City. Herman Bailey • 11Wn1 • S• BAY i;fT"f ' .>: H.:~;. The Bailey House The Bailey House, situated on property that is part ofthe Bailey family's original US Government land grant of 1856, was surveyed by Independence Township in 1998. The original survey states: "This house is significant because of its high degree of exterior architectural integrity. It is a good example of the T plan farmhouse style built within the township in the late 1800'. It is also significant as one of the farm houses of the Bailey family. By 1896, members of the Bailey family were major land owners in sections 2 and 3, owning more than 494 acres". 6 The survey also states "Two story T-plan house with a one story addition to the north, a rubble stone foundation, clapboard siding and decorative window crowns". William Bailey House, 9965 Sashabaw 81 It is noteworthy that the one story addition to the north, or rear, has not been proven to be constructed with the front of the house in 1883. There are indications that the rear portion of the house, mentioned in 1998 as a single story and now a two story, has elements that appear to be older than the 1883 front portion of the house. Windows, doors, siding, scale, foundation and basement all have individual potential for older materials but combined build a stronger case. There is potentia I for a portion of the home to be original and of the older and more rare Greek Revival style. The immediate area provides us with existing 1835-1860 homes that are excellent examples of the side gable Greek Revival style that the original, and more, humble Bailey structure would have looked like. Although this seems in conflict with the newspaper article referenced above describing the William's house fire in 1878, it is possible that the article exaggerated the extent of the fire. Clearly further research is needed. This includes the measurement and analysis of the foundation, further investigation of house elements and efforts to locate a photograph of the Bailey house from the 1870s. Further review of the structure, performed in 2013, reveals additional architectural details. The previously identified Farmhouse front exterior is also mixed with Gothic and Queen Anne details. The windows and doors have been trimmed with Gothic style crowns and the gables represent angles commonly found in Queen Anne designs. It's possible that additional Queen Anne elements had been placed within the gables and porch but those intricate wooden elements are often lost. This blend of styles is found consistently throughout Independence Township and Clarkston Village and represents a vernacular that is distinctly Clarkston. The mix of styles is more common in the Village and is more rare in the township farming area where many of the farmhouses from that era (1880} tend to be less decorative. This more uniquely elegant rural character continues on into the interior. The Bailey home's interior boasts original wood floors, elegant moldings, unique bead board, doors and casings and plaster walls. In addition, the kitchen pantry boasts original pantry carpentry with grain bins and cabinets made with 82 1 mid 19 h century carpentry methods. The original cabinetry is considered rare and has not been seen remaining in any other local structure. Most worthy of remark, are the elegant moldings that connect the foot tall hardwood baseboards with the tall windows. This decorative molding stretches in the more formal rooms that front the house. In the same rooms and flowing into the less formal kitchen, are what appears to be rustic hand carved bead board, unique in its heavy, primitive charm. 83 84 The current Parks/OCHC survey and review are in agreement with the 1998 survey that the house retains an architectural and contextual importance. We are pleased to attempt to further define the specific architectural characteristics that are unique, rare and thankfully still available. There are in remarkable good condition despite neglect, due to superior materials and craftsmanship. 1 http://www.joycetice.com/migrate/malinda.htm 2 http://www.joycetice.com/tax/1822/su II. htm 3http://www.gustner-wright-genealogy.com/ 4portrait and biographical. ... 5Correspondence from Linda Bailey, September, 2012 61ndpen. Township historical survey Note: Information on "The Bailey House" provided by Melissa Luginski, Oakland County Historical Commission 85 Oakland County Parks Property Management 0-AKLAND 2800 Watkins Lake Road COUNTY PARKS Waterford Ml 48328 DestinationOakland.com Routine Report independence Oaks-Farm house Inspected: 04/02/2015 7:27 AM Clarkston, Ml. United States Report Generated: 04/02/2015 10:19 AM Colin Gibbs 248.431.3556 [email protected] Dining Room Walls Fair, Damaged Leak Ceiling Fair, Damaged Wet spot. Mold growing. Some cracks Doors Fair Needs replacing Windows Fair Flooring Fair Lights Fair Walls Ceiling 04/02/2015 7:51 AM 04/02/2015 7:51 AM Kitchen Walls Fair, Damaged Water damage in areas 86 Kitchen Ceiling Fair Doors Dirty, Damaged Needs replacing Windows Fair Flooring Carpet removed to subfloor Lights Fair, Dirty Stove/Oven Fair Cabinets Fair, Damaged Old . Some are good others are damaged Sink Damaged Crack in bowl Walls Doors Flooring Cabinets (1/2) 04/02/2015 8:14 AM 04/0212015 8:14 AM 04/0212015 8:15 AM 04/02/2015 8:17 AM Cabinets (2/2) Sink 04/02/2015 8:17 AM 04/02/2015 8:18 AM Bedroom 1 Walls Damaged Plywood has been used to make trim and is poorly installed Ceiling Fair Doors Damaged One is missing other is damaged Windows Damaged Need replacing Flooring Damaged Flooring is missing to subfloor. Subfloor is wet in areas and sinking Initials: 2 87 Bedroom 1 Lights Damaged Needs replacement Closet Damaged Needs removed or rebuilt - E \ Wa lls Doors (1/2) Doors (2/2) Windows 04/02/2015 8:08 AM 04/02/2015 8: 10 AM 04/02/2015 8: 10 AM 04/02/2015 8:10 AM Flooring Closet 04/02/2015 8:11 AM 04/02/2015 8:12 AM Bedroom 2 Walls Damaged Many spots of water damage Ceiling Damaged Water damage Doors Fair Windows Fair Flooring Flooring has bee removed to subfloor Lights No lights Initials: 3 88 Bedroom 2 Wa lls (1/2) Wa lls (2/2) Ceiling 04/02/2015 8:05 AM 04/02/2015 8:05 AM 04/02/2015 8:05 AM Bedroom 3 Walls Fair, Damaged Water damage Ceiling Fair Few cracks in plaster Doors Fair Windows Fair Flooring Flooring has been removed to subfloor Lights No power to check Closet Fair Walls (1/2) walls (2!2) 04/02/2015 8:01 AM 04/02/2015 8:01 AM Bedroom 4 Walls Damaged Ceiling Damaged Doors Fair Windows Fair Flooring Fair Lights Fair Initials: 4 89 Bedroom 4 .. ~ .. .. " . ~ " " ~ .. " " .. .. " ~ ~ . ~~ .. ~ . .. ~ .. .. 9 " .. .. " " ~ ...... ~ 0 ~ ,...... I .. .. ' ~ ...... ' ... . Wa lls (112) Walls (212) Ceili ng Doors 04/02/2015 7:36 AM 04/02/2015 7:37 AM 04/02/2015 7:37 AM 04/0212015 7:38 AM Bedroom 5 Walls Fair Ceiling Good Doors Fair Windows Fair, Damaged Needs repl acement Fl oo ring Fair Lights No lights Closet Fair Doors Windows Closet 04/02/2015 7:33 AM 04/02/2015 7:34 AM 04/02/2015 7:35 AM Bedroom 6 Wall s Good Ceiling Good, Damaged Leak in ce iling Doors Damaged Windows Fair Fl ooring Fair Li ghts No lights Initials: 5 90 Bedroom 6 Ceil ing Doors 04/02/2015 7:32 AM 04/02/2015 7:30 AM Bathroom 1 Walls Fair Ceiling Dirty Old drop ceiling Doors Fair Windows Fair Flooring Dirty, Damaged Stained. Water damage Lights Fair Bath/Shower Dirty, Damaged Stained and mold Toilet Dirty Recommend replacement Exhaust Fan No power to check Sink Fl oo ring Bath/Shower Toilet 04/02/2015 7: 46 AM 04/02/2015 7:47 AM 04/02/2015 7:46 AM Bathroom 2 Wall s Fair Initials: 6 91 Bathroom 2 Ceiling Dirty, Damaged Ceiling has mold growing on it Doors Fair Windows Fair Flooring Fair Lights Good Bath/Shower Damaged Hole in bottom Toilet Good Exhaust Fan No power to check Sink Fair Walls Cei ling (1/2) Cei ling (212) Bath/Shower 04/02/2015 7:39 AM 04/02/2015 7:42 AM 04/02/2015 7:42 AM 04/02/2015 7:41 AM Living Room Walls Fair, Damaged Loose plaster Ceiling Fair Windows Fair Flooring Has been removed and is subfloor Lights No lights Wa lls Floo ring 04/02/2015 7:57 AM 04/02/2015 7:59 AM Initials: 7 92 Laundry Wall s Fair, Damaged Some paint is peeling Ceiling Fair, Damaged Big crack Doors Fair Mi ss ing hardware. Need replacing Windows Fair Fl ooring Dirty, Damaged Ru st spots and stained Lights Fair No power . Wa lls Ce lling Flooring 04/02/2015 8: 19 AM 04/02/2015 8:20 AM 04/02/2015 8:21 AM Shed Walls Fair Ceiling Fair Doors Fair Windows Good Flooring Good Stairway Walls Damaged Many holes Flooring Dirty Ceiling Fair Doors Damaged Needs replacement Initials: 8 93 Stairway Walls (1/2) Walls (2/2) Doors 04/02/2015 7:54 AM 04/02/2015 7:54 AM 04/02/2015 7:56 AM Basement Lights No power Floor Fair Cement Lots of water penetration around foundation walls Walls Damaged Major water damage in stairway Ceiling Damaged Major damage in stairway Some stones have fallen and need replacing Doors Fair Stairway Major water damage in ceiling ,walls.and flooring Foundation Walls Fair, Damaged Water damage in corner Waste Line Damaged Cracked. Needs replacing Windows Fair Initials: 9 94 Basement Wa lls (1/2) Wa lls (2/2) Ceiling Staif\vay 04 /02/2015 8:24 AM 04/02/2015 8:24 AM 04/02/2015 8:24 AM 04/02/2015 8:27 AM Fo undation Walls (1/2) Foundation Walls (2/2) Waste Line 04/02/2015 8:29 AM 04/02/2015 8:32 AM 04/02/2015 8:30 AM Exterior Siding Damaged Some missing Falling off Needs paint Roof Damaged Shingles missing everywhere Lots of water damage Foundation Damaged Water damage Cracked Ba ck Deck Fair Front Porch Damaged Major water damage through roof and walls Front right corner is sunk about 4 inches Front Deck Fair Leaning towards house. Or amp in good condition Initials: 10 95 Exterior Siding (1/6) Siding (2/6) Siding (3/6) Siding (4/6) 04/02/201S 8:38 AM 04/02/2015 8:39 AM 04/02/201S 8:40 AM 04/02/201S 8:41 AM Siding (S/6) Siding (6/6) Roof (l/S) Roof (2/5) 04/02/201S 8:4S AM 04/02/2015 8:48 AM 04/02/2015 8:46 AM 04/02/2015 8:46 AM Roof (3/5) Roof (4/S) Roof (5/5) Foundation (1/4) 04/02/2015 8:47 AM 04/02/201S 8:48 AM 04/02/2015 8:48 AM 04/02/201S 8:49 AM Foundation (2/4) Foundation (3/4) Foundation (4/4) Fro nt Porch (1/S) 04/02/201S 8:49 AM 04/02/2015 8:50 AM 04/02/201S 8:SO AM 04/02/201S 8:42 AM Initials: 11 96 Exterior -~~-" Front Porch (2/5) Front Porch (3/5) Front Porch (4/5) Front Porch (5/5) 04/02/2015 8:42 AM 04/02/2015 8:43 AM 04/02/2015 8:43 AM 04/02/2015 8:44 AM General Comments Well pump needs replacing Electric and gas have been turned off Important Information Regarding This Report • It is important that you take the time to carefully read the comments on this Routine Inspection Report. • The inspection that we have undertaken is a visual inspection only. • Every care is taken when carrying out this inspection to communicate to you an accurate report on the property's condition. Albeit, at times it is difficult to note all aspects with the tenant's furniture present. It is strongly recommended that you engage the services of a professional builder, electrical and pest control company to conduct an annual report on the property's electrical and building safety and possible evidence of white-ant activity. Our office does not specialise in these areas. • If you have a pool - It is strongly recommended that you engage the services of a professional pool maintenance company to regularly check that the pool equipment and filter system is in working order. It is also the pool owner's responsibility under the Building Act 1975 to ensure that a pool safety certificate is obtained in accordance with legislation requirements. Our office is not qualified to issue this certificate or provide information on the care and maintenance of pools. Initials: 12 97 N ~AK LAND COUNTY PARKS C Independence Oaks Park Boundary $- Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, Ml Independence Oaks 248-858-0906 County Park www.Desti na tion Oakland .com 0 2,000 4,000 Feet 2015 Aerial 98 Description of Building hnprovements - Rental Home #2 Construction Details: The dwelling is a wood frame structure that is estimated to have I been built in the late 1800's or early 1900's. The house features wood siding and features asphalt shingles and double hung thermal windows. The foundation is a concrete/stone basement (i.e. Michigan Basement). Size: The dwelling has a total Gross Livable Area (GLA) of 2,464 square feet on two floors. Condition: The subject improvements exhibit proper care and maintenance throughout. The house has been updated through the years and includes updated electrical, well, I septic, plumbing, roof and windows. As a rental house it is in average condition. While of sufficient size to meet the needs of a buyer in this market, if sold it would most likely I be updated and remodeled throughout. Age: While the subject rental home is estimated to be over 90 years old (chronologically), maintenance, updating, and remodeling have held the effective age at a I lesser number. The subject is estimated to have an effective age of 45 years, with a remaining economic life of 20 years. r \ 99 Building Sketch c g m ~ '2 4' 5 19' 11' ~ rch ,,. Pore 1 a, 1st Floor GLA 1456.o sf Bedroom "" Laun, Bath ;;, Rental House #2 ~ " Entry Office Living Roo "' 16' ~ AtticRo~m 448,_0sf I Bath 2nd Floor GLA : . 1008.0sf BedrUoni . Be~rOo~ ·~~·-~~~ i ~khbyA;>QiUidn.l""' Comments: 1¥. : ~· ' :h1 YJ_~---~_.._-_._.;:~'t_-~_., __i:_._;_~ti_:_··_;_I~·~?-8t_~o~,f· ''" ~::: ·:· _.. · . . l.456·.0 .P~~s.C Floor· :.· · s~ 'First ·:i?ieor.· > ·· _.ia ;x· 4· •. fSeCond: FioOr·.: :·o. a ·. i1~~:g ." ·6.0 ·x ·lB~O . p /P-_:. · Porch - · covered ·· .. ·.:2a:o .x ·1s-.o . .i>'arcli. :_·.:44~0· ··Foi:C-h. : . : --32~0- ~3s~o· . : ., ·ia.o x · · .:4~.o . 44g .o ... .. ~48.0 f:niCon·d, Floor '. ·: .. -·-. ·.· ;~ · OTH ·· i>.h~" .Room. · >~-&':Q · ·a2e.o ... ; .. ~.' · · . , ·;. · is_o · . .. 4 ;(} ·x •ia." ·.. : ..1.· . .' : ~ - : . ·., (rounded) 2464- Nf:t LIVABLE Area (c&unded) 7 lterns 100 Subject Photographs - Rental Home #2 Rear View· North Side Photographs taken by RJL 011 0512312008 101 \ 102 e-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECR:EA TION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 C FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Phil Gastonia, Chief of Business Operations Submitted: June 20, 2016 Subject: Proposed Request for Qualifications (RFQ) Independence Oaks-North Manor House: Executive Estate Development Lease INTRODUCTION AND HISTORY At the request of the Executive Committee, staff drafted the attached Request for Qualifications (RFQ) and subsequent planning review for an Executive Estate Development Lease of the existing Independence Oaks - North main residential structure, also known as the 'Manor House' for commission review, comment and approval to proceed. The intent of the Qualification Based Selection process (OC Purchasing Policy 2300.12.1) is to determine the most qualified individual or organization to perform the necessary property development and management for leasing the estate. Upon the selection of the most qualified individual or organization for the lease, a monthly fee and lease period will be negotiated in the best interest of the county. ATTACHMENTS • Attachment A - Request for Qualifications for Executive Estate Development Lease • Attachment B - Planning Review • Attachment C - Existing floor plan • Attachment D - Existing photos STAFF RECOMMENDATION As recommended by the OCPR Executive Committee, staff is recommending proceeding with the attached Request for Qualifications (RFQ) through Oakland County Purchasing. MOTION Move to approve proceeding with the Request for Qualifications (RFQ) for the Independence Oaks North Manor House: Executive Estate Development Lease through Oakland County Purchasing. 103 Attachment A REQUEST FOR QUALIFICATIONS FOR EXECUTIVE ESTATE DEVELOPMENT LEASE Issue Date: 3/4/2016 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48328 2/9/2016 1of6 104 SECTION I - GENERAL INFORMATION 1. PURPOSE a. The Oakland County Parks & Recreation Commission (OCPRC} is seeking qualified individuals or organizations to enter into a negotiated Executive estate dev lease of the existing 4,018 net square foot secluded, lakefront estate, located at 10275 Sashabaw Road, Clarkston Michigan, within the boundary of Independence Oaks - North County Park. 2. HISTORICAL PERSPECTIVE a. The Oakland County Parks system consists of 13 parks, including five golf courses, six day-use and/or camping parks, and two nature parks. There are approximately 6, 701 acres of total parkland. i. In 2009, OCPRC purchased through a Michigan Department of Natural Resources (MDNR) Trust Fund Grant, approximately 186 acres of private property, containing the 30 acres Upp,~r Bushman Lake and several residential structures. The existing estate was built in 1941 on approximately 5 acres of land, surrounded by wetlands and environmental areas. The estate includes: 1. First Floor a. (3) Full bathrooms b. (3) Bedrooms c. Kitchen/sun room d. Living room e. Family room f. Dining room g. Laundry room 2. Second Floor - Master Suite a. Full bathroom b. Bedroom c. Office/study 3. 2-Car Garage 4. Private living suite above garage with a separate entrance, including a. Bedroom b. Living room c. Kitchen d. Full-bathroom 5. Private 1,300-linear foot, tree-lined paved driveway entrance. b. Currently, the entire park site is open to the public for hiking, fishing, boating and open archery deer hunting during the normal season dates. The park includes: i. (30) space public gravel parking lot 2/9/2016 2 of 6 105 ii. 1,200 linear feet of accessible gravel trails iii. __linear feet of mowed trails, crossing the existing private driveway iv. 50 linear foot fishing dock with a canoe/kayak launch v. __linear foot boardwalk and fishing dock adjacent to Oakhill Road 3. PROBLEM STATEMENT a. Since acquiring the property, OCPR staff and commission have explored the two options to utilize the existing estate for recreational purposes listed below. The requirements for converting the existing residential structure for public use, however, limited these types of uses. i. Heritage sports (archery, fishing & trapping) ii. Conservancy office space b. Leasing the existing estate for residential purposes is not without limitations, since the building requires several modifications and improvements for this purpose including but not limited to: i. Wood deck repairs/replacement ii. Septic field condition verification and potential improvements iii. Entrance site improvements and pathway repairs iv. Hazardous materials abatement v. Potential site parking issues vi. Complete interior/exterior remodeling and updating c. In addition, OCPRC currently has atenant residing within the existing private suite that includes the existing 2-car garage and use of the laundry area within the existing estate. Continued occupancy of the private suite will be contingent upon final lease negotiations. d. The negotiated lease requires the lessee to complete the necessary testing, design, repairs and improvements, according to federal, state and local. building codes and standards to the existing estate in return for: . i. A low value monthly lease agreement ii. An extended lease agreement, with a negotiated period of time e. The negotiated lease requires the lessee to complete site improvements and updates to the interior and exterior only with prior written approval. Approval shall be given by the OCPRC Executive Officer or his or her designee. f. In addition, the negotiated lease requires the occupying tenant to inspect and report to the park supervisor any adverse park activities or conditions that require staff assistance: i. To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. ii. Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 2/9/2016 3 of 6 106 iii. Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. g. Final approval of a lease agreement is subject to approval by the MDNR. 4. COORDINATION AND SCHEDULING a. All testing, design, repairs and improvements shall be communicated, scheduled and coordinated with OCPRC staff as approved by the Executive Officer and/or his designee. 5. PRELIMINARY SCHEDULE a. RFQ Released Due b. Pre-Proposal Site Meeting Due c. RFQ Due Due d. RFQ Committee Review Completed e. Qualified Candidate Interviews f. Commission approval to proceed with Negotiation g. Negotiation completed h. MDNR Approval i. Oakland County Parks & Recreation Commission Lease approval j. County Board of Commissioners Lease Approval k. Preliminary lease start date I. If a sublease is included in the project, it is subject to approval the above steps H-J. 6. STATEMENT OF QUALIFICATIONS a. One printed copy and one electronic (PDF) copy of the statements should be submitted. Statements should be as concise as possible and in the format as described in Section II SECTION 11--INFORMATION REQUIRED 1. INDIVIDUAL OR BUSINESS ORGANIZATION a. State the full name and address of the individual or organization that will be the primary lease holder, including any partnering individual or organization. i. If an organization, indicate date of incorporation or license to operate 2. STATEMENT OF THE PROBLEM a. State your understanding of the problem as presented 3. APPROACH a. Provide narrative on how you or the organization would approach, begin and maintain a lease with OCPRC, including any terms or conditions that may be required by the individual or organization. 4. SCHEDULE a. Provide a preliminary schedule from the proposed start date of the lease, indicating various tasks, major benchmarks and key elements that may be dependent and affect other task and timelines 2/9/2016 4 of6 107 5. PRIOR EXPERIENCE/REFERENCES a. If a submitting organization, provide a minimum of 3 references from similar development projects within the last 5 years and description of related experience within the last 3 years for similar projects. b. If a submitting individual, provide a minimum of 3 personal references of your ability to complete development projects, within the last 10 years and with descriptions of work. c. If a submitting organization, provide a minimum of 3 references from similar property management projects within the last 5 years and description of related experience within the last 3 years for similar projects. d. If a submitting individual, provide a minimum of 3 personal references of your ability to manage property within the last 10 years and with descriptions of work. 6. CAPABILITY AND QUALIFICATIONS a. If a submitting organization, provide staff resumes, certifications and professional licenses that indicate the education, experience and training of the persons to be assigned to this project, including any sub-consultants or sub-contractors. b. If a submitting individual, provide a list of sub-consultants and sub-contractors that you expect to utilize. 7. ADDITIONAL INFORMATION a. Include any other information that is believed to be pertinent but not specifically asked for elsewhere that will assist with the negotiation of a lease agreement. SECTION 111--CRITERIA FOR SELECTION 1. SELECTION PROCESS a. The intent of this process is to determine the most qualified individual or organization to perform the necessary property development and management for leasing the estate. Upon the selection of the most qualified individual or organization for this lease as outlined below, a monthly fee and lease period will be negotiated in the best interest of the county. b. Selection Process {Policy 2300.12.1} c. The following evaluation process will be used: i. A selection committee will be established comprising representatives from OCPR commission and staff, Oakland County Purchasing Department, and Oakland County Corporation Counsel ii. This selection committee will evaluate and short list the top 2-3 individuals or organizations iii. The selected short list will be required to submit a financial proposal for the project iv. Interviews will be conducted and the top 2-3 individuals or organizations will be ranked v. Upon commission approval, lease negotiations will be conducted with the top ranked individual or organization 2/9/2016 5 of 6 108 vi. Note: Policy 2300.12.1 is attached 2. CRITERIA a. BUSINESS ORGANIZATION b. STATEMENT OF PROBLEM c. APPROACH d. WORK PLAN e. PRIOR EXPERIENCE/REFERENCES f. CAPABILITY AND QUALIFICATION g. ADDITIONAL INFORMATION SECTION IV-ESTATE INFORMATION 1. MANOR ESTATE INFORMATION a. The following information is included to provide additional insight into the physical conditions, operation and maintenance of the manor estate: i. Park map ii. Site plan and lease bound,ary iii. Floor plans iv. County inspection reports v. Hazardous Material Assessment vi. Site and building photos vii. Template Lease Agreement viii. Property Deed 2/9/2016 6 of 6 109 Attachment B PLANNING REVIEW <;JAKLAND COUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM / Page 1of9 The Planning Review is an overview of potential outcomes for projects that are proposed for funding by the Oakland County Parks and Recreation Commission (OCPRC) . The potential outcomes are related to existing plans, best practices, demographic and recreational trends, and other supporting documentation and data. The intent of the Planning Review is to provide information regarding the proposed project in a way that will improve outcomes and provide critical information to OCPRC regarding the project's relevance to the goals and objectives of OCPRC. Budget Center IND - Independence Oaks Park Scope The OCPRC Executive Committee has directed staff to prepare a request for qualifications (RFQ) for an "Executive Estate Development Lease" to a party that is qualified and willing to make the necessary repairs and/or renovations in exchange for a negotiated lease rate. The proposed Lease would apply to the residential area known as the Manor House and Studio Apartment. The purpose of the project is to develop the property as a source of future revenue for OCPRC and to bring the building up to a condition that meets federal, state and local building codes and standards. The structures at Independence Oaks known as the Manor House and Studio Apartment were acquired in 2009 as part of the acquisition of the 186-acre Independence Oaks North. The property acquisition wa s funded, in part, with a Michigan Natural Resources Trust Fund (MNRTF) acquisition grant (TF06-199). The MNRTF grant agreement places certain restrictions on the property and stipulated that these structures would be removed or converted to recreation. In addition, the property deed for Independence Oaks - North contains the following deed restriction: "The lands included in this warranty deed were acquired by the Grantee with funding assi stance from the Michigan Natural Resources Trust Fund pursuant to project agreement TF06-199 between the Michigan Department of Natural Resources and Grantee, executed on May 6, 2008. The project agreement describes certain requirements to ensure the long-term conservation of the Property and its use for public outdoor recreation. Grantee is placing this notice on record as confirmation of its obligations as set forth in the project agreement, including the requirement that the consent of the Michigan Department of Natural Resources and the Michigan Natural Resources Trust Fund Board of Trustees is required prior to the conveyance of any rights or interest in the Property to another entity, or for the use of the Property for purposes other than conservation or public outdoor recreation." The Manor House was rented briefly, but is now vacant and deemed habitable with necessary improvements. The Studio Apartment is currently rented to a parks employee and is in better condition. Part of the Manor House is currently being used by staff and volunteers to sort and store historic artifacts from the parks (" History Center" ). The current Studio Apartment lease stipulates that the tenant has certain duties, including the following provisions: To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 110 PLANNING REVIEW ~AKLAND COUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM I Page 2 of 9 m Tenant shall fTlake reports to the Park Supervisor or other entity as may be required by Landlord. Staff has forecast approximate costs for four renovation options. Se e Table 1 below. A search of rental homes within a 5-6 mile radius of Independence Oaks was conducted. Two criteria were used in this search: 1800-3200 square foot, older homes built before 1987 with 3-4 bedrooms; and 900-1100 square foot homes with 2 bedrooms and 2 baths. Most of the homes were con sidered to be in "move-in" condition with renovated or well~maintained, older kitchens and baths. The adjustment for renovation vs. existing condition was determined to be 30%. The table below shows the rental rat_e estimates for the Manor Hou se. Existing with repairs means the home is brought up to reasonable condition and all mechanicals, plumbing, electrical systems are in proper working order and the home has been property cleaned and miscellaneous repairs completed. See Table 1 below. Table 1: Potential costs and revenues for Independence Oaks manor house renovation DESCRIPTION .Option A Option B Option C. Option D Square feet 1954 sf 2565 sf 3393 sf 4018 sf Bedrooms 2 3 3 5 Baths 2 3 4 5 Keep History Center? Yes Yes No No Keep separate apartment? Yes Yes Yes No 1 POTENTIAL REVENUE Option A Option B Option C Option D Existing with repairs $1,200/month $1,475/month In process In process Renovated $1,500/month $2,000/month In process In process PROJECT COST TO RENOVATE Option A Option B Option C Option D Abatement & monitoring $4,000 $4,000 $4;000 $4,000 In-house work $2,000 $2,000 $2,000 $2,000 Permits $1,000 $1,000 $1,000 $1,000 Septic $20,000 $20,000 $20,000 $20,000 Apartment separation $13,800 $15,800 $3,000 NA Deck $13,000 $13,000 $13,000 $13,000 Renovate bathrooms $14,000 $21,000 $25,000 $40,000 Remodel kitchen $25,000 $25,000 $25,000 $30,000 1.nterior paint $2,500 $4,000 $4,000 $4,000 Remove wal lpaper $3,000 $4,000 $4,000 $4,000 Flooring $19,540 $25,650 $33,930 $40,180 Sub-total $117,840 $135,450 $138,430 $154,180 Contingency $11,784 $13,545 $13,843 $15,418 Totals $129,624 $148,995 $152,272 $169,598 The timeline for implementation of the project will incorporate approval from the MDNR and MNRTF Board regarding the project and, potentially, the search and acquisition of additional property to mitigate the recreational conversion . 1 Email correspondence: Paul Zachos, Oakland County Property Manager, to Donna Folland, Senior Planner, OCPRC on December 15, 2015 at 3:54 pm . 111 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM I Page 3 of 9 Project Outcomes Successful completion of a project is anticipated to have outcomes in the following areas. This section will be utilized as a checklist for completion of items needed for a thorough planning analysis. Any unchecked items below are in process. Organizational Fit 0 Alignment with Service Portfolio - How will the project align with the Service Portfolio a_nd the _recommendations for provision of services outlined by its Service Inventory and Assessment? Table 2: Service Assessment for Services relevant to this project Financial Market Alternative Service Fit I I C I Prov1s1on.· . Strategy· I Capacity I Position overage Long-Term Leas es - Manor Poor High Strong High I Divest House and Studio Apt I I I I (GreenPlay LLC, June 2014) Table 3: Service Categories and Cost Recovery Targets relevant to this project Cost Recovery Beneficiary of Target Tier Category of Service Pyramid Tier Service I Minimum Mostly Individu al I Long-Term Leases 5 150% Benefit I (GreenPlay LLC, June 2014) The Service Assessment conducted by staff with facilitation by Green Play yielded a "Divest" provision strategy for the manor house and studio apartment at Independence Oaks-North. While there is high financial capacity for a renovated home, it was deemed a poor fit with OCPR's mission, with high alternative coverage (many rentals available in the surrounding communities). There is also the requirements coantained in the MNRTF Acquisition Grant Agreement and the deed restrictions, discussed above. 0 Implementation of OCPRC plans - How will the project implement existing OCPRC plans, including strategic plans, and 5-year parks and recreation master plan? Not applicable. Development of residential property for revenue generation is not identified as a priority in organizational planning documents. 0 Implementation of park master planning- How will the project implement existing park master plans and vision plans? Park planning is in process and has focused on converting the Manor House area to recreation. Concepts under consideration include: partial renovation of the house to maintain a smaller structure; removal of structures and restoration to a natural area with public trail access; and removal of structures and construction of camping cabins. 112 PU\NNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM I Page 4 of 9 Compliance 0 Alignment with standards and best practices - How will the project align with documented OCPRC facility standards and professional best practices, i.e. CAPRA accreditation standards? Not applicable 0 Compliance with OCPRC and Oakland County policies - How does/will the project comply with the policies of OCPRC and Oakland County? The RFQ process will be conducted in accordance with the policies and procedures of the Oakland County Purchasing Department. Any lease resulting from the RFQ will be drafted by Oakland County Corporation Counsel and executed per the policies of the Oakland County Board of Commissioners. The department of Risk Management and Safety will be consulted for insurance requirements to be included with the RFQ. 0 Compliance with regulations, agreements and re strictions - How does/will the project comply with regulations, agreements - i.e. grant agreements - and deed restrictions that are currently in place? Will new agreements or legal documents need_to be created? Grant Agreement -- The structures at Independence Oaks known as the Manor House and Studio Apartment were acquired in 2009 as part of the acq uisition of the 186-acre Independence Oaks North. Th e property acquisition was funded, in part, with a Michigan Natural Resources Trust Fund (MN RTF) acquisition gra nt (TF06-199). The MNRTF grant agreement stipulated that these structures would be removed or converted to support public outdoor recreation. Use of the structures as residences with Jong-term rental agreements is considered a conversion under the grant agreement and must be mitigated with the purchase of property of equivalent monetary and recreational value. 2 Warranty Deed - "The lands included in this Warranty Deed were acquired by the Grantee with funding assistance from the Michigan Natural Resources Tru st Fund pursuant to project agreement TF06-199 between the Michigan Department of Natural Resources and Grantee, executed on May 6, 2008. The project agreement describes certain requirements to ensure the long-term conservation of the Property and its use for public outdoor recreation .. Grantee is placing this notice on record as confirmation of its obligations as set forth in the project agreement, including the requirement that the consent of the Michigan Department of Natural Resources and the Michigan Natural Resources Trust Fund Board of Trustees is required prior to the conveyance of any rights or interest in the Property to another entity, or for the use of the Property for purposes other than conservation or public outdoor recreation." Sustainability 0 Response to recreational trends - How will the project respond to documented recreational trends? Not applicable 0 Historical/cultural context- Does the project site have historic or cu ltural features and/or documentation? How will the project relate to this context? 2 UBER 42495 PG 374-379 113 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM / Page 5 of 9 The following property history is excerpted from an OCPR staff report dated July 14, 2011 that is based on interviews conducted with Arnold family members: Historical ownership of the 186 acres comprising Independence Oaks-North can be traced back to 1857, when the property and many other parcels surrounding it was owned by William Bailey. The Bailey family continued to own the property through the early 1900s. Other early owners between 1927 and 1948 included W.R. McBride, F. E. Bushmari, and H. Locke, and Occidental Life lns.urance Company. By 1896, members of the Bailey fami ly were major land owners in sections 2 and 3 of Independence Township, owning more than 494 acres. Mr. E. V Bailey lived approximately Y, mile south of the property, on Pine Knob Road. In 1940, Arnold L. and Harriette Gray Barrett purchased 175 acres of the property from E. V. Bailey. This included the old farmhouse at 9975 Sashabaw Road. The farmhouse was reportedly moved from its original location in Oxford, possibly in the 1910s or 1920s. Records indicate the home was constructed in 1888. The Barrett's maintained a stable renter in this house. In 1941, they began construction of their new manor-style home and moved to the property to live year round. One-room additions to the house were throughout the 1940s. They had one surviving daughter, Maria Barrett, who was born in 1946. In 1948, Mr. and Mrs. Barrett purchased an additional 25 acres from the Locke family, which included the house at Sashabaw and Oak Hill. They also utilized this residence as a rental property. In 1968, the Detroit Edison Company purchased 8.5 acres of Mr. Barrett's property for a right-of-way for high-tension power transmission lines. After Maria's parents passed away in 1980, she and her husband, Craig R. Arnold took ownership of the property in 1983 and moved there from Bloomfield Hills. They completed many renovations and additions to their home. They retained renters in the other two homes on the property. In 2010, Mr. and Mrs. Arnold sold the 186 acres of their property to Oakland County Parks and Recreation. 0 Atteridance and participation - Will the project increase or decrease the number of people who visit the park/facility or participate in events and programs? Not app licable -the project will not affect participation or visit numbers 0 Maintenance, operational, programming and staffing needs - How will the project increase or decrease the need for maintenance, operations and programming? Will staffing needs increase or decrease? No change in staffing is anticipated. An increased percentage of staff time - i.e. project manager and park supervisor- may need to be devoted to the project to ensure that improvements meet code requirements and the standards specified in the lease. 0 Public awareness of OCPRC parks and services - Will the project create greater awareness of OCPRC and its parks and services? Does the project id entify target markets and respond to market conditions? Not applicable - project will not increase awareness of OCPRC park and recreation services 114 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM / Page 6 of 9 0 Leveraging of resources - Does the project leverage resources- i.e. grant funds, volunteers, etc. If the project is deemed to be a grant conversion by MDNR, it may have an adverse effect on OCPRC's grant eligibility. Access to Park.sand Recreation 0 Compliance with ADA standards - Will the project comply with minimal ADA guidelines? The Manor House and Studio Apartment were not assessed as part of the 2006 ADA Assessment (Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service, April 2006). Major rehabilitation of the Manor House and Studio Apartment would require the properties to be brought into compliance with the 2010 ADA Standards for Accessible Design (DOJ, 2010) for altered residential dwelling units. 0 Universal Access - How will the project go beyond compliance to welcome people of all ages, abilities and skill levels to participate? The Executive Estate Development Lease is not recreational; universal access is not anticipated to be part of the project 0 Equitabilitv of access - Will the project remove barriers to recreation due to economic and social factors? The project will not increase access to recreation. The project to lease or sublease the property will need to comply with state 3 and federal 4 fair housing policies and laws that seek to eliminate housing discrimination, promote economic opportunity, and achieve diverse, inclusive communities. 0 Four Season Access - Will the project increase the amount of time during the year that the facility is visited? The project will not increase access to recreation over the year Environmental Stewardship 0 Environmental Regulations - How will the project comply with environmental regulations? MDEQ Part 301, Inland Lakes and Streams and Part 303, Wetlands Protection will serve as pillar regulations governing the management and any future development of the property, which is largely classified as a regulated wetland and contains a navigable water of the state. 0 Coordination with regional conservation plans - How will the project coordinate with regional conservation plans? The property is in the upper Clinton River subwatershed (CRWC, 2006) 3 Michigan State Housing Development Authority (MSHDA) - http://www.michigan.gov/mshda/ 4 U.S. Department of Housing and Urban Development (HUD) - http://po rta I. h u d .gov/hud portal/HUD ?src=/ program_offices/fair_ housing_ eq u aI _ opp 115 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM I Page 7 of 9 SEMCOG Green Infrastructure Vision for Southeast Michigan - Benchmarks green infrastructure in Southeast Michigan, visions where we want to go, and contains regional policies on how to get there. 0 Environmentally Sustainable Practices - Will the project incorporate environmentally sustainable practices? To be determined - incorporation of sustainable practices may be incorporated into Lease negotiation 0 Public Awareness of Natural Resources - Will the project increase or decrease public awareness of natural resources and create opportunities to participate in stewardship? The proposed Executive Estate Development Lea se will maintain current barriers to public access to a natural area Community Involvement 0 Public Engagement- How will the project respond to public input? Will new public engagement be implemented as part of this project? Public engagement regarding non-recreational revenue generation was conducted as part of the Service Portfolio project. Participarits were asked to sort various categories of parks and recreation services according to the perceived degree of public or individual benefit conveyed by those services. Lon g-term leases to private individuals was determined by the participants to have a "Mostly Individual Benefit" and therefore not eligible for subsidy with public funds. Public engagement specific to this project is not anticipated, unless it is a future requirement of MDNR as part of the mitigation for the conversion of grant-assisted recreation land. 0 Community Plans - Will the project coordinate with community plans - i.e. local master plans and recreation plans? According to Independence Township's Vision 2020 Update Master Plan, township housing trends indicate that growth in the local housing stock continues to exceed population growth. Population increased by 16% from 1980 to 1990 and 37% from 1990 to 2000, while the number of housing units increased 23% and 49% respectively. This difference is attributable to a dedine in the number of persons per household. Th e predominant housing type in Independence Townsh ip is the traditional single- family unit (80%), other housing types available include multiple family dwelling units (about 16%) and mobile homes (4 .5%). Age of the Township's housing stock is rel atively new (Independence Township, 2008, pp. 10-11). The 2020 Vision Master Plan 's Residential Land Use goal is to "preserve residential character and enhance the strong residential base of the community while continuing to recognize and plan for future housing needs" (Independence Township, 2008, pp. 26-27). 0 Local Recreation Providers - Will the project coordinate with local recreation providers and not duplicate services provided locally? Not app licable - not a recreational project. 0 Public Involvement - Will the project create new opportunities for public involvement - i.e. volunteering? 116 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM I Page 8 of 9 Public involvement will not be a part of the Executive Estate Development Lease. If the current History Center is continued or develops further, there will be strong volunteer engagement in that project. Operating Budget I I Budget Category I Potential Effect I Amount 0 Revenues: Charges for Services - Identify potential Actual revenue from a TBD increase or decrease and indicate estimated long-term lease cannot be dollar amount annually if possible. determined at this time. See Table 1 for a survey of market rents in the area. 0 Revenues: Alternative Revenue - Identify potential Alternative revenue, such TBD increase or decrease and indicate estimated as grant funding, is not dollar amount annually if possible anticipated 0 Ex12enditures: Salaries and Fringe - Identify potential No increased need for $0 increase or decrease and indicate estimated staffing is anticipated dollar amount annually if possible 0 Ex12enditures: Contractual Services - Identify potential No change is anticipated $0 increase or decrease and indicate estimated dollar amount annually if possible - 0 Ex12enditures: Commodities - Identify potential No change is anticipated $0 increase or decrease and indicate estimated dollar amount annually if possible 0 Ex12enditures: De12reciation - Identify potential Increase in annual TBD increase or decrease and indicate estimated depreciation expense due dollar amount annually if possible to capital investment. See Table 1 for forecast of a range of potential capital expenses. 0 Ex12enditures : Internal Su1212ort- Identify potential No change is anticipated $0 increase or decrease and indicate estimated I dollar amount annually if possible I 0 Net effect on 012erating budget- quantify the net Net effect, including TBD estimated annual change if possible whether it is positive or negative, cannot be determined at this time. 117 PLANNING REVIEW ~AKLANDCOUNTYPARKS Independence Oaks: Executive Estate PLANNING AND RESOURCE DEVELOPMENT Development Lease RFQ Updated 2/9/2016 10:18:36 AM I Page 9 of 9 Refe rences CRWC. (2006}. Upper Clinton Subwatershed Management Plan. Rochester, Ml: Clinton Riv er Watershed Council. Retrieved October 8, 2015, from http://www.crwc.org/watershed/subwatersheds/upperclinton/ DOJ. (2010) . 2010 ADA Standards for Accessible Design. Washington, D.C.: Department of Justice. Retrieved from http://www.a da.gov/regs2010/2010ADAStand ards/2010ADASta n da rds _prt. pdf GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission. Independence Township. (2008). Vision 2020 Update Master Plan . Clarkston, Ml: Independence Township. Retrieved February 8, 2016, from http://www.indetwp.com/2020_Vision_Master_plan_with_Maps.pdf Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County Parks and Recreation Americans with Disabiliities Act (ADA)Assessmesnt and Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. Revi ew/Edit Log 2015 11 24 Created by Donna Folland 2015 12 11 Revised by Linda Hegstrom 2016 0202 Revised by Donna Folland 2016 02 08 Updates from Melissa Prowse and Donna Folland 2016 02 09 Updates from Mike Donnellon and Donna Folland ---·-·----- 118 Attachment C DiClemente Siegel Design Inc. Engmeenng and Architecture 231CSGrw.fdjfU Soi..T.'e\1,1!1@7iN>Xll vc.r·.:e. 2.:a...r.ffl.1.rn Fa.i::2+s5S9.C•»5 =rml-l""~frle..o.:r1 l'llt~ta:~~,'.'~u.~oo.ccm 1'!11/-7' 51•-1· 11...lf 21'-a' tt-11• OAKLAND COUNTY PARKS INIIPOOANct OMS MANffi CODE EVALUATION CE ~ il'~tl.~o.-:b-"1>!n'-,;1~,.d~ ll"Rlll' doo.rr6-1lr-:ll!nSMoUj1:ita~ttn. o:rh± EK1RY CllJ OOH'( 1tl 1£ BNRIR FIE •I ACXtSSB£ Rlll' 21-llf ~ MAIN FLOOR PLAN w SCM.£: J/llf" l'-a' rri--.------1 -- ow. 0 2 4 B ta PW/Pl<> UI A-2 119 Attachment C DiClemente Siegel Design Inc. Engmeenng and Architecture U16 GEm4:J Rj So\.t'tai Ill 43>)76-3').;.6 Vc":.£.24B.559.t43') Fa:24S..S.SS.C•)Ol3 Errraiirl'.gij:oi;OOrfr.am,-, \'/;J;;;};,:h':'.;>17n·~.i±>±irt,;:.ron OAKLAND COUNTY PARKS INIUOOAN(I O.AKS MANOO CODE EVALUATION r------1 I I UPPER LEVEL FLOOR PLAN TI6!r:ao..-..-ti ..-~""'::-~d""'"Ql::ri.:M..:liJ l------~--·--"'==-·" ~in~b~s~ CiSO«"dOSO'oan:<.l'.;.""t! s':>lba:i-:r.dha..1"orior-dt»...-sr:!~,~ he<.-nor.':lcire'VO!!>"d.td!~"S'lt1l ~D50~"1'T~~of;.;.-.-.:s!delylcrt-.;i r------T------p.s:o;e;cl~sqa<:lf!'".a~l"isP't'J!ci 1 I 7h-""'"cko.--"'-b""i!V-...:ilo-~.J,t-.;1'"d'fd.chri I I [ ______., !I !I ~... I I I I lSSUED Fm DATE I I I I I I I I I I I I I I I I I I I UIRAAY I I I I CE I I L------.L------1------1------4---~==!;::JE&&&1$ii-3°iiil===:J-~f.- 11-10' l______.J EXISTING UPPER ~ LEVEL FLOOR PLAN .,....,.. DL PW I PICl Lii ~ SCIUlr--- 3/W • 1'--0' 0 2 4 II PRO.El:T "'" 14-1301 A-3 120 Attachment D 121 122 I• 1• 123 124 125 126 127 128 129 130 ~AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 D ADMINISTRATION - BUSINESS OPERA TIO NS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Gastonia, Chief- P&R Business Operations Submitted: June 27, 2016 Subject: Proposed Independence Oaks Residential Lease Agreement (Renewal) - Kristie Ottman Leahy INTRODUCTION AND HISTORY In April 2009, the Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. The property at Independence Oaks - North located at 5511 Oakhill Road, is 760 square feet, and has 1 bedroom with 1 bath. It also has a basement and garage and was built in 1910. The house will be occupied by Kristy Ottman Leahy; she was the tenant when the property was acquired back in 2011. She and her family have been good tenants with no issues. We are requesting to move forward with a short term lease Uust over 1 year, 3 months) with the standard terms for terminating the lease early. The reason for the shorter lease is due to the condition of the house deteriorating and the possible removal of the structure. The continued lease will require conversion from the MDNR in the future if this lease is kept active. The attached lease agreement has been reviewed by Oakland County Corporation Counsel. This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its business practices and enable staff to operate more efficiently. ATTACHMENTS OCPRC Resolution for Residential Lease - Ottman Leahy - Independence Oaks Residential Lease - Ottman Leahy - Independence Oaks Aerial Map of Residence STAFF RECOMMENDATION Staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for approval. MOTION Move to adopt the proposed resolution approving the Residential Lease with Kristy Ottman Leahy for the Independence Oaks Residential Property located at 5511 Oakhill Road, Clarkston, Ml 48348 effective September 15, 2016 through December 31, 2017, and forward it to the Oakland County Board of Commissioners for final approval. 131 MISCELLANEOUS RESOLUTION IN RE: RESIDENTIAL LEASE - OTTMAN LEAHY - INDEPENDENCE OAKS To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS, a 760-square foot house, identified as 5511 Oakhill Road, Clarkston, Ml 48348, is located on the grounds of Independence Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 5511 Oakhill Road, Clarkston, Ml 48348 to Kristy Ottman Leahy for a period commencing September 15, 2016 through December 31, 2017; and WHEREAS, under the terms and conditions of the attached Lease Agreement Kristy Ottman Leahy will pay rent as follows: September 15, 2016 - December 31, 2016 $773.00 January 1, 2017 - December 31, 2017 $788.00 each month and pay all utility costs; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Kristy Ottman Leahy. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Date: Moved by: Supported by: Ayes: Nays: 132 RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LA WYER OR OTHER QUALIFIED PERSON. This Lease Agreement ("Lease") is entered into between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord"), by the through its statutory agent the Oakland County Parks and Recreation Commission ("OCPRC") and Kristy Ottman Leahy ("Tenant") according to the terms and conditions set forth below. 1. Premises. Tenant leases from landlord the real property located at 5511 Oakhill Road, Clarkston, MI 48348 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances provided by Landlord for Tenant's use. 2. Term. The term of this Lease shall be for 1year,3 months, and 15 days, beginning on September 15, 2016 and ending on December 31, 2017. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Tenant Monetary Obligations. 3.1. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: September 15, 2016-December 31, 2016 $773.00 January 1, 2017 - December 31, 2017 $788.00 4. The rent shall be paid by check or money order made payable 4.1. The rent shall be paid by check or money order made payable to the "County of Oakland" and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing. 4.2. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro-rated for such month, if the Lease is executed on another day than the first day of the month. 4.3. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord's right to collect this additional rent shall be in addition to Landlord's right to take action under other provisions of this Lease for Tenant's default in paying rent. Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier's check, certified check, or money order. 1 IND - Kristy Ottman Leahy 2016 -2017 -Residential Lease.doc 133 4.4. During the term of this Lease, Tenant shall obtain and maintain comprehensive personal liability or tenant's form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 5. Use of Premises. 5.1. Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of Landlord: Tenant's minor Children. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 5.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1 Create any excessive noise or public nuisance; 4.2.2 Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord's insurance to be cancelled or premiums to mcrease; 4.2.3 Deface or damage any part of the Premises; 4.2.4 Change the locks or install any additional locks or bolts without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.5 Place a waterbed or other heavy article on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.6 Install any equipment or appliances that, in Landlord's opinion, would cause an unsafe conditions on or around the Premises; 4.2.7 Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to the surrounding properties; 4.2.8 Permit any flammable liquids or explosives to be kept on or around the Premises; and 4.2.9 Bring any animals on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.3 Tenant Duties. 4.3. l To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other 2 IND - Kristy Ottman Leahy 2016 -2017 -Residential Lease.doc 134 agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. 4.3.2 Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 4.3.3 Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. 4.3.4 Landlord shall install smoke-detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke-detection device, except when necessary to replace the batteries 6. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 7. Condition of Premises. 7 .1. Except as otherwise expressly stated herein or in an Amendment to this Lease, Tenant acknowledges that no representations were made by Landlord about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease. 7.2. Throughout the term of the Lease, Tenant shall keep the Premises in a good and clean condition and shall allow no waste of the Premises or any utilities. 7.3. Except for normal wear and tear, Tenants shall return the Premises to Landlord in the same condition as they were upon commencement of this Lease, including cleanliness. 8. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; (h) Internet; and (i) cleaning for the interior of the building located on the Premises. All accounts for utilities and services shall be in the name of Tenant. 9. Maintenance, Repairs, and Damage to Premises. 9.1. Landlord shall be responsible for snow removal and lawn/grounds services for the Premises. 9.2. Landlord shall provide repair and maintenance for the Premises and its parking lot or parking area, including but not limited to, building infrastructure, HVAC system, utility infrastructure, plumbing and electrical system. Tenant shall notify Landlord, in a timely manner and without delay, when there is a need for repairs to the Premises. 3 IND - Kristy Ottman Leahy 2016 -2017 -Residential Lease.doc 135 9.3. Except for normal wear and tear to the Premises, Tenant shall be liable for any damage to the Premises or other property of Landlord that is caused by the acts or omissions of Tenant or Tenant's guests, including but not limited to broken glass and lost or broken keys. If damage occurs, Landlord or its agents shall make the necessary repairs and Tenant shall reimburse Landlord for all costs associated with the repairs. Such reimbursement shall be paid by Tenant within thirty (30) days of receiving an invoice from Landlord. If Landlord makes a claim and receives payment under its property insurance for damage to the Premises, then Tenant shall only be liable to Landlord for the amount of the deductible for the property insurance for the Premises. Landlord shall send an invoice to Tenant for the amount of the deductible and Tenant shall pay this amount within thirty (30) days of receiving the invoice. 9.4. To the extent permitted by law, Landlord and Landlord's agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant's personal property against such loss or damage. 10. Decorations and Alterations to Premises. Tenant shall not alter or decorate the Premises, including but not limited to, removing any furnishings Landlord provides to Tenant, driving nails into the woodwork, painting or using any adhesive material on the walls without prior written approval from Landlord. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. Landlord's approval of a particular decoration or alteration shall not be deemed consent to future decorations or alterations. 11. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 12. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Landlord and Landlord's agents shall have immediate access to the Premises in case of an emergency or if an emergency repair to the Premises is required. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises. Tenant shall allow Landlord or Landlord's agents to show the Premises to prospective tenants or purchasers at reasonable times during the sixty (60) days prior to the expiration of this Lease. 13. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's property from the Premises for a period of thirty (30) days, Landlord may immediately enter and redecorate the Premises without abatement of rent and proceed as if Tenant terminated this Lease. These acts by Landlord shall not affect Tenant's obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 14. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord's obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be 4 IND - Kristy Ottman Leahy 2016 -2017 -Residential Lease.doc 136 restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 15. Termination of Lease. 15 .1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 15.3. Upon termination of this Lease, Tenant shall surrender the Premises to Landlord in the same condition they were upon commencement of Lease, normal wear and tear excepted. Upon termination of this Lease, Tenant shall also notify Landlord of the move-out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the "County of Oakland." 16. Default of Lease and Landlord's Remedies. 16.1 If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, Landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord's expenses for enforcing Landlord's rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord's obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord's remedies and allowed by statute shall be added to the amount of the arrearage. 16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any other person under Tenant's control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours' notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant's initials:--- 17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease 5 IND - Kristy Ottman Leahy 2016 -2017 -Residential Lease.doc 137 for the Premises. Such tenancy shall be on a month-to-month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days' notice to Tenant. 18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Kristy Ottman Leahy 5511 Oakhill Road Clarkston, MI 48348 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 19. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 21. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 23. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 24. Effective Date. This Lease is effective on the date stated in Section 2. TENANT LANDLORD 6 IND - Kristy Ottman Leahy 2016 -2017 -Residential Lease.doc 138 ~ ~ ~~ 0 • E~ ~ U) ~2 1 U) • ~~ O 'Vi ~- Legend "'2 Independence Oaks 5 ~ Independence Oaks ~AKLAND ~-~ Site Location ~ -0 c::::JCounty Park uJ w Rental Home COUNTYPARKS ::Jz" • Oakland County Parks and Recreation 5511 Oak Hill Rd, 2800 Watkins lake Road '""$~ 5511 OAK HILL RD * ~ ~ [i] Waterford, Ml Clarkston, Ml 48348 § i5 I 11 248-858-0906 139I '.§~ SHT. 1 OF 1 www. DestinationOakland.com ~ 8 "~ eJAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & R:ECREA TION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 E PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor - Planning & Resource Development Mike Donnellon, Chief - Facilities Operations & Maintenance Submitted: June 27, 2016 Subject: Agreement for Controlled Burn at Groveland Oaks County Park Between Oakland County and Township of Groveland INTRODUCTION AND HISTORY Each year the Natural Resources crew at OCPR utilizes prescribed burning as part of our best management practices in the parks. Prescribed burns help maintain biodiversity, rehabilitate vegetation, control invasive species and are an important tool in maintaining healthy ecosystems. Groveland Township Fire Department has an interest in conducting prescribed burns at Groveland Oaks County Park as part of its training program. This collaboration would allow Groveland Township firefighters an opportunity to conduct prescribed burns at the park, while saving OCPR $7,750 in contractor fees for this work. Staff is recommending the agreement be made as a 5-year agreement to allow for future collaboration (and savings) on additional burns. The agreement has been drafted by OC Corporation Counsel and reviewed by OC Risk Management & Safety. ATTACHMENTS • Resolution recommending approval of the Agreement • Agreement for Controlled Burn at Groveland Oaks County Park Between Oakland County and Township of Groveland. STAFF RECOMMENDATION Staff recommends the Commission approve the resolution recommending approval of the Agreement for Controlled Burn at Groveland Oaks County Park Between Oakland County and Township of Groveland, and forward it to the Oakland County Board of Commissioners for final approval. MOTION Move to approve the proposed attached resolution recommending approval of the Agreement for Controlled Burn at Groveland Oaks County Park Between Oakland County and Township of Groveland, and forward it to the Oakland County Board of Commissioners for final approval. 140 MISCELLANEOUS RESOLUTION IN RE: Agreement for Controlled Burn at Groveland Oaks County Park Between Oakland County and Township of Groveland To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS Oakland County Parks and Recreation regularly conducts prescribed burns of its parklands to maintain biodiversity, rehabilitate vegetation and control invasive species; and WHEREAS Groveland Township has an interest in conducting prescribed burns at Groveland Oaks County Park as part of its Fire Department training program; and WHEREAS utilizing Groveland Township to conduct prescribed burning at Groveland Oaks will save county resources and provide valuable training to the Groveland Township Fire Department; and WHEREAS the Oakland County Parks and Recreation 5-Year Recreation Master Plan calls for the continuation of active natural resource management including prescribed burning. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the Agreement for Controlled Burn at Groveland Oaks County Park Between Oakland County and Township of Groveland. Date: Moved by: Supported by: Ayes: Nays: 141 AGREEMENT FOR CONTROLLED BURN AT GROVELAND OAKS COUNTY PARK BETWEEN OAKLAND COUNTY AND TOWNSHIP OF GROVELAND This Agreement (the "Agreement") is made between Oakland County, a Constitutional and Municipal Corporation, 1200 North Telegraph, Pontiac, Michigan 48341 ("County"), through its statutory agent the Oakland County Parks and Recreation Commission ("OCPRC") and the Township of Groveland, 4695 Grange Hall Road, Holly, Michigan 48442 ("Township"). The County and the Township may also be referred to jointly as "Parties" or individually in a generic or alternative sense as a "Party." INTRODUCTION AND PURPOSE OF AGREEMENT. The County and the Township enter into this Agreement, pursuant to Michigan law, for the purpose of delineating the duties and responsibilities between the Parties with respect to controlled burns performed by the Township Fire Department at Groveland Oaks County Park (the "Park"). OCPRC annually performs controlled burns at its County Parks. The Township Fire Department would like to perform the controlled burns at the Park as a training exercise. OCPRC would save thousands of dollars if the controlled burns were performed by the Township Fire Department, instead of a third party contractor. The Parties agree to the following terms and conditions: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, shall be defined, read, and interpreted as follows. 1.1. Agreement means the terms and conditions of this Agreement and any other mutually agreed to written and executed modification, amendment, addendum, or exhibit approved in accordance with Section 2. 1.2. Claims means any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incmTed by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law. 1.3. County means Oakland County, a municipal and constitutional corporation, including, but not limited to, all of its departments, divisions, the County Board of Commissioners, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, volunteers, and/or any such persons' successors. 1.4. County Employee means without limitation, any employees, officers, managers, trustees, volunteers, attorneys, and representatives of the County, and also includes any County licensees, concessionaires, contractors, subcontractors, independent contractors, Page 1of6 CONTROLLED BURN - INTERLOCAL AGREEMENT 142 contractor's suppliers, subsidiaries, joint ventures or partners, and/or any such persons, successors or predecessors, employees (whether such persons act or acted in their personal, representative or official capacities). "County Employee" shall also include any person who was a County Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.5. Day means any calendar day beginning at 12:00 a.m. and ending at 11 :59 p.m. 1.6. OCPRC means the Oakland County Parks and Recreation Commission, as established by resolution of the Oakland County Board of Commissioners pursuant to Public Act 261 of 1965, MCL 46.351, et seq. 1.7. Township means the Charter Township of Groveland, including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, board members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, volunteers, and/or any such persons' successors. 1.8. Township Employee means without limitation, any employees, officers, managers, trustees, volunteers, attorneys, and representatives of the Township, and also includes any Township licensees, concessionaires, contractors, subcontractors, independent contractors, contractor's suppliers, subsidiaries, joint ventures or partners, and/or any such persons, successors or predecessors, employees, (whether such persons act or acted in their personal, representative or official capacities). "Township Employee" shall also include any person who was a Township Employee at any time during the term of this Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity. 2. EFFECTIVE DATE/DURATION OF INTERLOCAL AGREEMENT/AMENDMENTS. 2.1. This Agreement and any amendments to this Agreement shall be effective when executed by both Parties ("Effective Date"). All amendments to this Agreement shall be in writing. The approval of this Agreement and any amendments shall be entered in the official minutes of the governing bodies of each Party. An executed copy of this Agreement and any amendments shall be filed by the County Clerk with the Secretary of State. 2.2. This Agreement shall commence on the Effective Date and shall end ______unless terminated as set forth herein. 3. RESPONSIBILITIES FOR CONTROLLED BURN. 3 .1. OCPRC shall prepare the plan(s) for the controlled burn( s), which shall be submitted to the Township Fire Department for review and approval. 3.2. The Township Fire Department shall be responsible for obtaining the required permits or licenses for performing the controlled burn, if any are required; provided that OCPRC shall reimburse the Township for any costs associated with such permits or licenses. 3.3. The controlled burns shall be performed on a date and time mutually agreed to by the Township Fire Department and OCPRC; however, pending suitable weather conditions, the controlled burns shall only occur March 1 thru April 30 and September 15 thru December 30. 4. PAYMENTS. 4.1. Except for costs set forth in Section 3 or payments that may become due under Section 5, the Parties do not owe one another payments for the work performed under this Agreement. Page 2of6 CONTROLLED BURN - INTERLOCAL AGREEMENT 143 5. ASSURANCES/INSURANCE. 5 .1. Each Party shall be responsible for any Claims made against that Party by a third party, and for the acts of its employees arising under or related to this Agreement. 5.2. In any Claim that may arise from the performance of this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including judgments and attorney fees. 5.3. Except as otherwise provided for in this Agreement, neither Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. 5.4. The Parties acknowledge this Agreement does not, and is not intended to, impair, divest, delegate or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity for either Party or their respective employees. 5.5. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 5.6. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, and requirements applicable to its activities performed under this Agreement. 5.7. The Township shall obtain and maintain the insurance as set forth in Exhibit I. Exhibit I is fully incorporated into this Agreement. 6. LIMITATION OF LIABILITY. In no event shall either Party be liable to the other Party or any other person, for any consequential, incidental, direct, indirect, special, and punitive or other damages arising out of this Agreement. 7. DISPUTE RESOLUTION. All disputes relating to the execution, interpretation, performance, or nonperformance of this Agreement involving or affecting the Parties shall first be submitted to the OCPRC Executive Officer and the Township Supervisor. The OCPRC Executive Officer and the Township Supervisor shall promptly meet and confer in an effort to resolve such dispute. If they cannot resolve the dispute in five (5) business days, the dispute may be submitted to a panel of three individuals, with the OCPRC Executive Officer and the Township Supervisor each selecting a member, and the two members so selected choosing the third member. If the dispute is not resolved within thirty (30) business days then, at the option of both Patties, the matter may be submitted to arbitration by a single arbitrator (selected by the panel), with arbitration conducted in Oakland County, Michigan in accordance with the rules of the American Arbitration Association, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction; or the matter may be submitted to facilitation at the option of both Parties. 8. TERMINATION/SURVIVAL OF TERMS. 8.1. Upon no less than one hundred and eighty (180) days advance written notice, either Party may, in its sole discretion, terminate this Agreement for any reason including convenience. The effective date of termination shall be clearly stated in the written notice. Page3of6 CONTROLLED BURN - INTERLOCAL AGREEMENT 144 8.2. Either the Board of Commissioners' Chairperson or the OCPRC Chairperson is authorized to terminate this Agreement for the County under this Section 8. 8.3. The terms and conditions contained in Section 1, Section 5, and Section 6 shall survive the termination or expiration of this Agreement. 9. DELEGATION OR ASSIGNMENT. Neither Party shall delegate or assign any obligations or rights under this Agreement without the prior written consent of the other Party. For purposes of this Section, consent for the County shall be given by the OCPRC Executive Officer or his/her successor and consent for the Township shall be given by the Township Supervisor. 10. NO EMPLOYEE-EMPLOYER RELATIONSHIP. Nothing in this Agreement shall be construed as creating an employer-employee relationship between County and the Township. 11. NO THIRD PARTY BENEFICIARIES. This Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right in favor of any person or entity other than the Parties. 12. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances shall be deemed or construed as a continuing waiver of that or any other term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 13. SEVERABILITY. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 14. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural, any reference to gender, and any use of the nominative, objective or possessive case in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 15. FORCE MAJEURE. Notwithstanding any other term or provision of this Agreement, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, floods, fire, explosion, vandalism, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, other labor difficulties, or any law, order, regulation, direction, action, or request of the United States government or of any other government. Reasonable notice shall be given to the affected Party of any such event. 16. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (i) the date of actual receipt; (ii) the next business day when notice is sent express delivery service or personal delivery; or (iii) three days after mailing certified U.S. mail. Page 4of6 CONTROLLED BURN - INTERLOCAL AGREEMENT 145 16.1. If Notice is sent to County and OCPRC, it shall be addressed and sent to: OCPRC Executive Officer, 2800 Watkins Lake Road, Waterford, Michigan 48328 and the Chairperson of the Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, Michigan 48341. 16.2. If Notice is sent to The Township, it shall be addressed to: Groveland Township Supervisor, 4695 Grange Hall Road, Holly Michigan 48442. 16.3. Either Party may change the individual to whom Notice is sent and/or the mailing address by notifying the other Party in writing of the change. 17. GOVERNING LAW/CONSENT TO JURISDICTION AND VENUE. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or related to this Agreement shall be brought in the 6th Judicial Circuit Court of the State of Michigan, the 52-2 District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. 18. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties regarding the design, engineering, construction and maintenance of the Safety Path. This Agreement supersedes all other oral or written agreements between the Parties regarding that subject matter. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. IN WITNESS WHEREOF, Robert DePalma, Supervisor, Township of Groveland, has been authorized by a resolution of the Township of Groveland Board of Trustees, to execute this Agreement on behalf of the Township. DATE: ------Robert DePalma, Supervisor Township of Groveland WITNESSED:------DATE:------ IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners, has been authorized by a resolution of the Oakland County Board of Commissioners to execute this Agreement on behalf of the County. DATE: EXECUTED: ------Michael J. Gingell, Chairperson Oakland County Board of Commissioners WITNESSED: ------DATE: ------IN WITNESS WHEREOF, , , Oakland County Parks and Recreation Commission, has been authorized by a resolution of the Oakland County Parks and Recreation Commission to execute this Agreement on behalf of the County. Page 5of6 CONTROLLED BURN - INTERLOCAL AGREEMENT 146 EXECUTED: ------DATE: ------'------Oakland County Parks and Recreation Commission DATE: WITNESSED: ------ Page 6of6 CONTROLLED BURN - INTERLOCAL AGREEMENT 147 EXHIBIT I INSURANCE REQUIREMENTS The Township shall provide and maintain, at its own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified. Primary Coverages Commercial General Liability Occurrence Form including: (a) Premises and Operations; (b) Products and Completed Operations (including On and Off Premises Coverage); (c) Personal and Advertising Injury; (d) Broad Form Property Damage; ( e) Independent Contractors; (f) Broad Form Contractual including coverage for obligations assumed in this Agreement; $3,000,000-Each Occurrence Limit $1,000,000-Personal & Advertising Injury $2,000,000 - Products & Completed Operations Aggregate Limit $2,000,000 - General Aggregate Limit $ 100,000 - Damage to Premises Rented to You (formally known as Fire Legal Liability) Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non-owned automobile with a combined single limit of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non-owned automobiles utilized in the performance of this Agreement. General Insurance Conditions The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms, conditions, and/or endorsements. All certificates of insurance shall provide evidence of compliance with all required terms, conditions and/or endorsements. 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance or self-insurance carried by the County; 2. The insurance company(s) issuing the policy(s) shall have no recourse against the County for subrogation (policy endorsed written waiver), premiums, deductibles, or assessments under any form. All policies shall be endorsed to provide a written waiver of subrogation in favor of the County; 3. Any and all deductibles or self-insured retentions shall be assumed by and be at the sole risk of the Township; 4. The Township shall be responsible for their own property insurance for all equipment and personal property used and/or stored on County property; Page 1 of 2 148 5. The Commercial General Liability and Commercial Automobile Liability policies along with any required supplemental coverages shall be endorsed to name the County of Oakland and it officers, directors, employees, appointees and commissioners as additional insured where permitted by law and policy form; 6. The Township shall require its contractors or sub-contractors, not protected under the Township's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required in this Agreement; 7. Certificates of insurance must be provided no less than ten (10) Business Days prior to the County's execution of the Agreement and must bear evidence of all required terms, conditions and endorsements; and 8. All insurance carriers must be licensed and approved to do business in the State of Michigan and shall have and maintain a minimum A.M. Best's rating of A- unless otherwise approved by the County Risk Management Department. Page 2 of2 149 QAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RE.CREATION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 F PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel Stencil, Executive Officer Melissa Prowse, Supervisor - Planning & Resource Development Brittany Bird, Natural Resources Coordinator Submitted: June 27, 2016 Subject: 2015 Michigan Department of Natural Resources OC CISMA Michigan Invasive Species Grant Program Award - Match Funding INTRODUCTION AND HISTORY In October 2015 the Commission approved a Memorandum of Understanding (MOU) for the formation of the Oakland County Cooperative Invasive Species Management Area (CISMA). The purpose of the CISMA is to work toward addressing the effects of invasive species across jurisdictional boundaries through programs, education and outreach, and securing grant funding to support these efforts. The OC CISMA was awarded a grant from the Michigan Invasive Species Program's 2015 cycle and a grant agreement was executed in March of this year as noted in the Executive Officer's Report from the March 1 meeting (attached). The Stewardship Network is the acting fiduciary for the grant, and will be the CISMA member responsible for coordinating reimbursement to all CISMA participants. The grant will provide Oakland County Parks and Recreation with $10,941 in state funding toward the treatment of invasive Swallowwort and Phragmites at five (5) Oakland County Parks. Below is the breakdown of the anticipated funding from the MDNR via the Stewardship Network. • $8000 for HGH Swallow-wort Treatment FY16 • $250 for ADD Phragmites Treatment FY17 • $1020 for IND Phragmites Treatment - Split Between FY16 and FY17 • $1021 for ORN Phragmites Treatment- Split Between FY16 and FY17 • $650 for RSE Phragmites Treatment - Split Between FY16 and FY17 As OCPR is not the grantee for this project, there is no grant approval needed. However, approval of the match expenditure is needed by OCPR Commission and the OC Board of Commissioners before reimbursement can be processed. The match contributed by OCPR is $52,304. Of the $52,304, $43,804 is budgeted for on-the-ground invasive species management spanning the 2016 and 2017 fiscal years. The remaining $8,500 is the estimated value of office space for the CISMA coordinator, who OCPR is housing for the duration of the grant at an available Natural Resources workstation. There were no actual expenditures for this position (the coordinator is utilizing an existing work station and computer), but rather the $8,500 is an estimated value for 18 months of office space rental. As the $52, 304 is considered grant match, it must be approved as such by the OC Board of Commissioners prior to receiving reimbursement from the Michigan Department of Natural Resources. The first round of reimbursements for work completed thus far is anticipated in August. 150 -Page 2 - ATTACHMENTS Resolution recommending approval of the match funding for the MISGP grant to the OC CISMA EOR Report from March 1, 2016 outlining grant award STAFF RECOMMENDATION Staff recommends the Commission approve the proposed resolution recommending approval of $52,304 in match funding ($43,804 in budgeted on-the-ground natural resource management expenditures, $8,500 in office space value) for invasive species management at five (5) Oakland County Parks as part of the Oakland County Cooperative Invasive Species Management Area's Michigan Invasive Species Grant Program 2015 grant award and forward to the Oakland County Board of Commissioners for final approval. MOTION Move to approve the proposed attached resolution recommending the approval of $52,304 ($43,804 in budgeted on-the-ground natural resource management expenditures, $8,500 in office space value) in match funding for invasive species management at five (5) Oakland County Parks as part of the Oakland County Cooperative Invasive Species Management Area's Michigan Invasive Species Grant Program 2015 grant award and forward it to the Oakland County Board of Commissioners for final approval. 151 MISCELLANEOUS RESOLUTION IN RE: Approval of Match Funding for Michigan Invasive Species Grant To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS Oakland County Parks and Recreation utilizes best practices to manage invasive species throughout the 13 county parks as part of its annual and ongoing park maintenance; and WHEREAS Oakland County Parks and Recreation is a member of the Oakland County Cooperative Invasive Species Management Area whose purpose is to work toward addressing the effects of invasive species across jurisdictional boundaries through programs, education and outreach, and securing grant funding to support these efforts; and WHEREAS the Oakland County Cooperative Invasive Species Management Area was awarded a 2015 grant from the Michigan Department of Natural Resources Michigan Invasive Species Grant Program; and WHEREAS Oakland County Parks and Recreation is recognized as contributing match to the grant in the form of on-the-ground invasive species management ($43,804) and in-kind office space (valued at $8,500); and WHEREAS Oakland County Parks and Recreation will be reimbursed $10,941 for treatment of swallow wort and phragmites at five (5) County Parks as part of the grant award. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the grant match in the amount of $52,304 ($43,804 in on-the-ground invasive species management and $8,500 in in-kind office space value) for the Michigan Department of Natural Resources Michigan Invasive Species Grant Program grant award to the Oakland County Cooperative Invasive Species Management Area. Date: Moved by: Supported by: Ayes: Nays: 152 EOR March 1, 2016 OCPRC Meeting Oakland County Collaborative Invasive Species Management Area (OC CISMA) Receives State MISGP Grant Award The OC CISMA was awarded a 2015 MDNR Michigan Invasive Species Program (MISGP) Grant. The MISGP is a joint initiative among the State of Michigan Departments of Natural Resources, Environmental Quality and Agriculture and Rural Development to address strategic issues of prevention, detection, eradication, and control for both terrestrial and aquatic invasive species in Michigan. The 2015 MISGP Grant was a highly-competitive grant involving many partners. Work outlined by the grant represents an effort to build multi-jurisdictional, inter agency capacity and efficiencies in the area of invasive species management in Oakland County. OCPR will receive $12,968 in State funding toward treatment of invasive swallowwort and Phragmites at 5 Oakland County Parks. Grant Highlights: State Funds: $235, 126 QC CISMA Match: $210, 486 TOTAL GRANT: $445,612 Fiduciary: The Stewardship Network (TSN), https://www.stewardshipnetwork.org State Funding will be split amongst the 18 OC CISMA Partners (County Departments, CVTs, Conservation Organizations) and will cover: • A PTNE CISMA Coordinator for 18 mos. • A Strategic Plan for County-wide Invasive Management • Contracted Invasive Treatment for 1108. 73 acres (non-ROW) and 117.23 acres (48 .37 miles ROW) Phragmites, knotweed, flowering rush, and swallow-wort Local Match will largely be in the areas of: • Contracted Invasive Treatment on public, protected lands, and adjacent private lands of ecological significance • Public Education and Outreach on invasive species identification and control best practices for Oakland County Residents The OC CISMA Steering Committee meets monthly. Next steps for the Steering Committee: • Negotiating a Grant Agreement with TSN and MDNR • Drafting RFP's (managed by TSN) for an OC CISMA Coordinator Position and Strategic Plan • Partner-specific contracted treatment to begin summer 2016 Oakland County Departments will also need to pursue BOC approval of a collective signature of the OC CISMA MOU. 153 g-AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 G FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II Submitted: June 13, 2016 Subject: Addison Oaks Fuel Tank Replacement - Change Order INTRODUCTION AND HISTORY As previously approved at the November 2015 Commission meeting, staff has completed the replacement of the existing fuel tanks at the Addison Oaks maintenance yard ($90,620). The project was designed using annual contracts, and the installation will be overseen by an outside consultant to comply with state requirements. The fuel tank demolition, procurement and installation were publicly bid by Oakland County Purchasing (Previous approval below): November Approval Amounts Annual Contracts $ 8,800.00 (design and installation oversight)) Permitting $ 500.00 Matzak, Inc. $69,500.00 (public bid) Project Contingency $11.820.00 (15%) Total Project Costs $90,620.00 Upon excavation for the necessary concrete slab and barrier footings, Matzak, Inc. encountered fuel contaminated soils that required proper testing, monitoring and disposal, resulting in an increase project change order in the amount of $26,859.06. To prevent project delays, staff authorized the contractors to proceed on a time & material basis. The Commission previously approved a 15% project contingency of $11,820.00. Therefore the Net Change Order amount for approval is $15,039.06, resulting in total project costs of $105,659.06. Change Order Amounts (Increase) Annual Contracts $ 11,214.28 (Testing/Monitoring) Matzak, Inc. $ 15,644.78 (Hauling/Disposal) Total Change Order $ 26,859.06 15% Contingency -$11,820.00 (Previously Approved) Net Change Order $ 15,039.06 Procedurally, staff requires after-the-fact Commission approval for expenditures over the previously approved contingency. 154 -Page 2 - Increase is currently funded within the FY2016 CIP Management Plan/Budget of $1,500,000. ATTACHMENTS 1. Attachment A - Project Photos STAFF RECOMMENDATION Staff recommends approval of a project change order in the net amount of $15,039.06 for the proper testing and disposal of fuel contaminated soils. MOTION Move to approve a project change order for the Addison Oaks Fuel Tank Replacement in the net amount of $15,039.06 for the proper testing and disposal of fuel contaminated soils, for a total project cost of $105,659.06, as follows: Change Order Annual Contracts $ 11,214.28 Matzak, Inc. $15,644.78 Total Change Order $ 26,859.06 15% Contingency -$11 ,820.00 Net Change Order $15,039.06 155 Addison Oaks - Fuel Tank Replacement Initial Discovery Project Photos Over Excavation 156 Q"AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 Ii FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: June 13, 2016 Subject: Pending Capital Project Summary EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of 'Projects - Budget to Actual Expense Report' 2. No funds requested with this report. 3. Receive and File ATTACHMENTS 1. Attachment A - Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the Pending Capital Project Summary report. MOTION Move to receive and file the Pending Capital Project Summary report. 157 6/27/2016 Pending FY2016 Capital Project Summary Item# 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP# Capital Improvement Program Description of Project Project Status Complete Project Name Addison Oaks Park Replacement of an existing non-compliant fuel tank Fuel Tank Replacement-Construction ($90,620) utilized by park maintenance staff-Work to be Project is currently being coordinated completed in conjunction with ADD Maintenance Yard with the ADD Maintenance Yard Repaving paving project. Project. Conceptual approval granted at the June 2015. Construction approved approved by November 2015. Demolition began in December. 2095 100% Due to weather construction has halted. The soil testing report identified contamiated soil to be removed from the site. Staff is expecting to obtain an after-the-fact change order to the commission in June/July, since the project is expected to exceed the previously approved contingency. As part of the budgeted FY2016 CIP Building Equipment Glen Oaks Conference Center Replacement Program, staff are proceed with the Staff completed the bidding, ordering and 2383 100% Hot Water Storage Tanks ($10,500) bidding and ordering of (2) commercial hot water installation in March/April/May. replacement tanks due to continual leaks & repairs. 158 6/27/2016 Pending FY2016 Capital Project Summary Ite m # 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP # I Capital Improvement Program Description of Project Project Status Complete Project Name Groveland Oaks Park Replacement of existing failed concrete sidewalks, Waterslide Site Improvements {$15,000) including a small 8'x10' Ticket Booth, fencing and site restoration by park staff. .. $4 I 1iiJ?f.1... - ,...,.:;::: Currently under construction by Facilities Maintenance and Groveland Oaks Parks 2271 100% Staff. ~' < "\.. J As part of the FY2015 ADA Transition Program Independence Oaks Park ($258,140) to relocate and regrade existing gravel trails I 2194 . . . . Commission approved October 2015. 100% Upper Bushman ADA ($48,000) and accessible parking space to the existing boardwalk and fishing docks 159 6/27 /2016 Pending FY2016 Capital Project Summary Item# 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP # I Capital Improvement Program Description of Project Project Status Complete Project Name Red Oaks Waterpark Replacement of the existing 30+ year old wave making Wave Pool-Wave Equipment Replacement-Constr. !equipment ($380,743) Commission construction approval October 2015. Equipment will be installed before operations begin spring 2225 2016. 100% Existing equipment has been removed and the new equipment installed. Electrical is currently 30% complete Park-wide phased EMS system upgrade, to meet the Due to programming related issues, Addison Oaks Conference Center current OC energy management policy, cost recovery, completion of the upgrade will carry into 1959 I Energy Management System Upgrade 1 98% minimizing on-call response times, utilizing new FY2016. Pending meter installation by (Phase I - $17,500) monitoring technology Consumers Energy. Park-wide phased EMS system upgrade, to meet the Due to programming related issues, Administrative Services current OC energy management policy, cost recovery, completion of the upgrade will carry into I 1966 I Energy Management System Upgrade 98% minimizing on-call response times, utilizing new FY2016 Pending meter installation by (Phase I - $13,750) monitoring technology Consumers Energy Park-wide phased EMS system upgrade, to meet the Due to programming related issues, Catalpa Oaks Park current OC energy management policy, cost recovery, completion of the upgrade will carry into I 2018 I Energy Management System Upgrade 98% minimizing on-call response times, utilizing new FY2016 Pending meter installation by (Phase II - $13,900) monitoring technology Consumers Energy Park-wide phased EMS system upgrade, to meet the Due to programming related issues, Glen Oaks Conference Center current OC energy management policy, cost recovery, completion of the upgrade will carry into I 1970 I Energy Management System Upgrade 98% minimizing on-call response times, utilizing new FY2016 Pending meter installation by (Phase I - 19,500) monitoring technology Consumers Energy 160 6/27/2016 Pending FY2016 Capital Project Summary It em# 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP# Capital Improvement Program Description of Project Project Status Complete Project Name Grant approved, February 2013 Material bids received and commission Addison Oaks Park Grant funded project for the replacement of a fishing 1982 approved in November 2015. Dock is 95% Fishing Dock Replacement ($38,780) dock, near the existing Boat Rental Facility. installed with pathway to be completed Fall 2016 Addison Oaks Park Phased Design and Construction of Addison Oaks IDue to budget constraints, staff are Maintenance Yard - Phase I Storm Sewer Maintenance Yard repaving ($150,000) partially funded considering completing portions of the ($113,411) within the ADM Park-wide pavement replacement project with Park staff. program for failing and end of life-cycle pavement. Conceptual approval granted at the June commission meeting for the completion of the design engineering construction Plans. Phase I - Storm sewer installation approved at the January 2016 commisson 2023 Meeting. 95% Similarly to the Addison Oaks Fuel Tank Replacement Project, Staff and Contractor encountered, hauled and disposed of contaminated soils, therefore staff anticipate commission ,.._.,,, after-the-fact change order approval. rf_:~.' >~~~· .:- .-\. Staff currently are completing the -~~:_ =t~-·;,..- ~4~~·'" -..:.._i ':_ ~ •• .• · .- • -- ... necessary site restoration. Park-wide phased EMS system upgrade, to meet the Independence Oaks Park Due to programming related issues, current OC energy management policy, cost recovery, 1969 Energy Management System Upgrade completion of the upgrade will carry into 90% minimizing on-call response times, utilizing new (Phase I - $14,250) FY2016 monitoring technology Park-wide phased EMS system upgrade, to meet the Due to programming related issues, Red Oaks Park current OC energy management policy, cost recovery, completion of the upgrade will carry into 2019 Energy Management System Upgrade 90% minimizing on-call response times, utilizing new FY2016 Pending meter installation by (Phase II - $14,450) monitoring technology Consumers Energy 161 6/27/2016 Pending FY2016 Capital Project Summary It e m# 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP # I Capital Improvement Program Description of Project Project Status Complete Project Name Springfield Oaks Concessions Replacement of the existing starter building that Starter Building Rebuild ($19,000) burned in October of 2015. Design considerations to include alternative locations, health department requirements and improved function. With the approval of the new Concession Trailer the Architectural design of a building has been postponed. 2295 90% Site improvements are completed and staff took delivery of the Concession Trailer on June 13, 2016. Park-wide phased EMS system upgrade, to meet the Due to programming related issues, Waterford Oaks Activity Center/Park current OC energy management policy, cost recovery, completion of the upgrade will carry into I 2017 I Energy Management System Upgrade 90% minimizing on-call response times, utilizing new FY2016 Pending meter installation by (Phase II - $13,850) monitoring technology Consumers Energy Park-wide phased EMS system upgrade, to meet the Due to programming related issues, White Lake Oaks Conference Center current OC energy management policy, cost recovery, completion of the upgrade will carry into I 2020 I Energy Management System Upgrade 90% minimizing on-call response times, utilizing new FY2016 Pending meter installation by (Phase II - $18,200) monitoring technology Consumers Energy As part of the FY2015 ADA Transition Program Conceptually approved May 2015. 1ndependence Oaks Park 2192 1 I($258,140) to remove, regrade and repave the existing Construction to be complete Spring 2016. I 75% Boathouse ADA ($8,000) accessible parking space and rout to the Boat House. Paving completed 6/15/16 . As part of the FY2015 ADA Transition Program Conceptually approved May 2015. Independence Oaks Park I($258,140) to remove, regrade and repave the existing Construction to begin the week of May 2193 1 I 75% Hidden Springs ADA ($15,000) accessible parking space and rout to the Hidden 23rd. Springs Beach Area. Paving completed 6/15/16. 162 6/27/2016 Pending FY2016 Capital Project Summary Ite m# 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP # I Capital Improvement Program Description of Project Project Status Complete Project Name 2195 !Addison Oaks Park As part of the FY2015 ADA Transition Program Adams Lake Beach ADA ($72,248) ($258,140), to regrade and paved spaces/side aisles within an existing gravel parking lot, including the regrading/repaving of the accessible route to the concession building (35,000). Additionally the approximate 1,500 LF of existing paved pathway Conceptually approved May 2015. between the concession and the boat rental facility will Approved for construction December, ··be regraded for an accessible route ($90,000) 2015. Accessible Parking completed May 3rd. I 65% Section C Sidewalk improvements began 6/14/16 , with the necessary pathway improvement to begin shortly thereafter . MDNR approval - May 2016 Commission approval - June 2016. Groveland Oaks Park Installation of a new 48 linear foot, grant funded dock 2275 Requistions for dock and materials were 30% Fishing Docks (MNRTF Grant) ($48,500) located along the west side of Stewart Lake. sent 6/8/16 for installation by Facilities Maintenance and park staff. Conceptually approved in May 2015. Construction approved in March 2016, to As part of the ADA Transition Program, design be completed by park staff and Independence Oaks Park - Site Improvements engineering and construction will be completed for contracted vendors. 2180 30% Twin Chimneys ADA Improvements ($128,969) accessible improvements at the existing Twin Preconstruction Meeting held on May Chimney's Pavilion Site. 10th with construction to begin the week of May 16th. Construction began the week of 6/13/16. As part of the new acquistion of the adjacent 40 acres Installation is pending closing on the to White Lake Oaks, staff are preparing to install the 2320 I White Lake Oaks - Girl Scout Fencing ($16,000) necessary fencing improvements along a portion of the Iacquis:io.n, p.reviously approved by the 25% new property line. comm1ss1on in February 2016. 163 6/27/2016 Pending FY2016 Capital Project Summary Item# 10 H (Source; Budget to Actual Report Dated 3/31/2016) Cost Center Description Percent CIP# Capital Improvement Program Description of Project Project Status Complete Project Name Conceptually approved in May 2015. As part of the ADA Transition Program, design Construction approved in March 2016, to Independence Oaks Park - Pavilion engineering and construction will be completed for be completed by park staff and 2359 10% Twin Chimneys ADA Improvements ($10,185) accessible improvements at the existing Twin contracted vendors, fall 2016 Chimney's Pavilion. Project created as part of construction approval. Conceptually approved in May 2015. As part of the ADA Transition Program, design Construction approved in March 2016, to Independence Oaks Park - Restroom engineering and construction will be completed for be completed by park staff and 2358 10% Twin Chimneys ADA Improvements ($17,535) accessible improvements at the existing Twin contracted vendors, fall 2016 Chimney's Restroom. Project created as part of construction approval. lnterlocal agreement approved at the April 2016 commission meeting with Independence Township with the Construction of approximately 1.6 miles of Independence Oaks Park township presenting thier $600,000 asphalt/boardwalk trail access along Sashabaw Road 1891 Upper Bushman Boardwalk/Trail Phase 11-Constr. contribution. 0% from the newly acquired Independence North Property $1,345,483 (Engineering & Construction) Draft of engineering Request for to the Main Entrance of the park. Proposals anticipated to be presented to the commission in July 2016, with award of engineering contract in Sept/Oct 2016 164 '1AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 5, 2016 AGENDA ITEM No. 10 I PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Melissa Prowse, Supervisor - Planning & Resource Development Submitted: June 23, 2016 Subject: Proposed Park Concept Plan: 2018-2022 OCPRC Comprehensive Master Plan (1 and 2 of 13) Addison Oaks Park Concept Plan and Catalpa Oaks Park Concept Plan INTRODUCTION AND HISTORY The role of the Planning & Resource Development unit is to help OCPR make informed and insightful decisions and to plan for our existing assets as well as the future of the park system. On March 1, 2016, staff provided a presentation to the Commission on the focus areas and projects of the Planning and Resource Development (PRO) unit within OCPR. On July 5, 2016, staff will provide additional detail on one of the focus areas - park planning - by presenting the park plans for Addison Oaks and Catalpa Oaks. Concepts from the Addison Oaks and Catalpa Oaks park plans will be incorporated into the 5-Year Parks and Recreation Master Plan 2018-2022. Purpose of Park Plans: Individual park plans are primarily focused on the long-term stability, management and programming of existing assets and facilities. Operational and facility improvements are designed to meet the recreational needs of county residents and to be welcoming to people of all abilities, ages and cultures. Foundation: Park plans are based on: ./ The policies, goals and objectives of the Oakland County Parks and Recreation Commission ./ Current conditions of the park and its assets and facilities ./ Accessibility assessments and ADA transition plans ./ Public engagement and recreational trends ./ Evaluation of performance metrics Addison Oaks Park Plan: Vision ./ Preservation of natural and historic character ./ Four season outdoor adventure recreation ./ Enhanced accessibility for persons of all abilities ./ Enhanced connectivity throughout park ./ Regional trail connectivity ./ Increased customer satisfaction ./ Use of park by new populations ./ New programmatic and revenue-generating opportunities Catalpa Oaks Park Plan: Vision ./ Enjoyment of greenspace in an urban setting ./ Scheduled outdoor recreation programming ./ Enhanced accessibility for persons of all abilities ./ Trails and access routes connected to local pathways and public transit ./ Stormwater best management practices in place 165 -Page 2 - ./ Increased maintenance cost-effectiveness with on-site storage and maintenance facilities V" Improved maintenance of sports fields increases quality of user experience and revenue to park ./ Long-term strategy for sports fields area, based on outcomes, has determined whether to maintain status quo, increase capital investment in sports fields, or transition to a different recreational focus ./ Increased customer satisfaction ./ Use of park by new populations ./ New programmatic and revenue-generating opportunities The proposed schedule for bringing the remaining park plans to the Commission is as follows. The schedule may be subject to change but in general provides a timeline and order for the park plans to be reviewed by the Commission. 1. Addison - June 2016 2. Catalpa - July 2016 3. Glen - September 2016 4. White Lake - September 2016 5. Waterford - October 2016 6. Groveland - November 2016 7. Highland - December 2016 8. Independence - January 2017 9. Lyon - February 2017 10. Orion - March 2017 11. Red -April 2017 12. Rose - May 2017 13. Springfield - June 2017 ATTACHMENTS The park plan for Catalpa Oaks is provided as a separate document. The park plan for Addison Oaks was provided as a separate document for the June 7, 2016, OCPR Commission meeting. Commissioners are asked to bring the document for Addison Oaks to the meeting on July 5, 2016. STAFF RECOMMENDATION Staff recommends the Commission receive and file this information. MOTION Move to receive and file the Proposed Park Concept Plan: 2018-2022 OCPRC Comprehensive Master Plan -Addison Oaks Park Concept Plan and Catalpa Oaks Park Concept Plan (1 and 2of13). 166 Executive Officer's Report July 7, 2016 Item# 11 A 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. Temporary Use Permit Update: For the timeframe between May 10, 2016 and June 14, 2016, the following Temporary Use Permits were issued: • Michelle Brancheau -Wedding/Reception, Ellis Barn, June 18, 2016 Fee - $3,500 • Noelle VanOverbeke -Wedding/Reception, Ellis Barn, August 20, 2016 Fee - $3,500 • Katie Alleman - Wedding/Reception, Ellis Barn, June 11, 2016 Fee - $3,500 3. Tree Removal at White Lake Oaks: There has been some concern regarding trees being removed at White Lake Oaks. The reason for the majority of the tree removals is Oak Wilt. This disease is devastating to oak trees and the damage to the trees occurs very quickly. The trees appear to be healthy until the leaves turn brown and fall off, usually within a 2 week period. This is the disease at White Lake Oaks that has been responsible for most of the trees that have been removed. Staff has taken all precautions and follows best practices to ensure the disease is not spread to other oak trees. There have also been a couple other hazardous trees that are not oaks that had to be removed from the property as well. The only reason trees are being removed from the property is if they are hazardous to the public or have the potential to spread disease to other trees. Additional information regarding Oak Wilt can be submitted if needed. 4. Addison Oaks Wetland Mitigation: Oakland County Parks has been discussing with the Michigan Department of Transportation for the past several years the possibility of restoring wetlands at Addison Oaks Park. The restoration would involve about 18 acres of land, in two sections, within the southern-most area of the park. The area is now primarily grassland and is very lightly developed with rustic trails used primarily by mountain bicyclists and equestrians. Wetland restoration would not prevent the continuation of these uses, although portions of the trails may need to be relocated. MOOT is interested in bearing the costs of restoring wetland areas within Addison Oaks Park to help fulfill their own mitigation obligation for wetlands lost through road construction in an area within the Clinton River watershed. However, MOOT is further required to place a conservation easement over the immediate area of restored wetland, which would be held by the Department of Environmental Quality. The largest obstacle to carrying out the wetland restoration has been that the subject area of the park was purchased with grant assistance from the Michigan Natural Resources Trust Fund through the Department of Natural Resources. Neither the DNR nor the MNRTF Board object to the wetland restoration itself or consider it to be a conversion. However, they do generally consider the sale or transfer of rights-in-land of a grant-assisted parcel to another entity (in this case, the conservation easement to be granted to DEQ by OCP) as a conversion. Conversions usually require the grantee to provide replacement land of at least equal market value and recreational usefulness. Oakland County Parks Planning and Natural Resources staff have been in contact with the DNR throughout this process regarding the need to mitigate the restored wetland area at Addison Oaks Park. Recently, OCP Planning Staff was contacted and consequently received a letter from the DNR stating that they will grant us an exemption from the requirement to mitigate this conversion. Their reason for granting the exemption was that it met one of their conditions for exemption: the result of the action will result in an overall gain or increased benefit to outdoor public recreation or resource protection. We will continue working with MOOT and DEQ towards the completion of this restoration project. 5. OCPR Staff Current Key Projects: We have included a report that lists the current Key Projects on which OCPR staff Administrative Team is currently working. 6. OSTC Northwest, School to Career Program: As a joint effort with Oakland Schools Technical Center OCPR staff utilized high school students to assist in an ongoing Archive File Project. In order to give students as much school to career experience the students were asked to submit resumes and each student was interviewed by panel of OCPR staff. The students selected were responsible for reviewing tube files, reading the information and entering the data on appropriate spread sheets. 167 This project allowed technical students to obtain real work experience, familiarize themselves with various forms of print media and gain understanding of the many aspects of a project. This year we had three students working 3 days a week for a total of approximately 95 contact hours in which they were able to complete the inventory for 3.5 parks. 7. Staff Proposed 2016 OCPRC Key Initiatives: Attached to this report is an update on the Staff Proposed 2016 OCPRC Key Initiatives. 8. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next two OCPR Commission meeting dates will be August 2, 2016 at 2:00 p.m. at the OCPRC Administration Office and September 6, 2016 at 9:30 a.m. at the OCPRC Administration Office. The next two Executive Committee meetings will be Wednesday, July 20, 2016 at 2:00 p.m., and Tuesday, August 16, 2016 at 9:30 a.m. at the OCPR Administration Office. 1 9. OCPR 50 h Anniversary: Listed below is an update from Desiree Stanfield, Supervisor - Communications and 1 Marketing, and Project Supervisor Vic Chiasson, co-chairs of the Oakland County Parks' 50 h Anniversary Committee: 1 •Created a 50 h Anniversary ad for "Your Guide to Our National Parks" in honor of the National Park Service's 100 years of preserving national treasures. The publication hit newsstands in June, produced by USA Today and National Geographic Wild. Additionally, the World Wildlife Fund sent a link providing a complimentary digital version of the publication to its members. The special edition focuses on outdoor activities, camping, fishing, and hiking, to vacationing families, and outdoor enthusiasts. 1 •Developed a 50 h Anniversary Video Testimonial concept. Oakland County Parks "fans" were asked to provide a short video congratulating the parks system on its milestone anniversary. These include appearances by Oakland County Executive L. Brooks Patterson, Channel 95.5 FM Mojo in the Morning Show, Disney Star Peyton List and Detroit Radio Personality Steve Grunwald of 99.5 WYCD. The videos are featured on OaklandCountyParks.com, the system's YouTube Channel and Social Media. Multiple videos will be featured monthly through December 2016. Additionally, videos will be played at the beginning of each commission meeting. •Developed a Communications Plan to promote the 50% off Admission at Red Oaks Waterpark June 15-19 in 1 celebration of the 50 h Anniversary. The plan included: ./ May 11-June 15: Facebook "Ad" posted ./ May 11-June 15: Graphic added to the waterparks page on OaklandCountyParks.com ./ May 1-June 19: Posted on website calendar of events ./ May 20: Information included in OAKNotes Newsletter (formerly Community Connections Initiative) ./ June 1-14: Flyer distributed to guests when purchase tickets ./ June 2: Red Oaks Waterpark (and Waterford Oaks Waterpark) named to Metro Parent Magazine's Top Waterparks/Pools in SE Michigan; the article highlighted the 50% off days ./ June 6: News release sent to media ./ June 6: E-marketing message sent to waterparks, teens/kids activities and special events lists for a total of 17, 162 recipients ./ June 13: Red Oaks Waterpark Supervisor Matt Pardy appeared in studio on Channel 7. The segment was also shown on Channel 20 . ./ June 14: Channel 7 visited Red Oaks Waterpark to tape a segment with Supervisor Matt Pardy to air on TV and run on its website wyxz.com . ./ June 17: Media Day from Noon-4 p.m. This day/ time were strategically selected to potentially capture either a TV reporter visit or B roll videographer to interview Supervisor Matt Pardy on camera for 5 p.m. and 6 p.m. news . ./ June 18 Fox 2 News visited to shoot B roll for its website and social media ./ June 18 The Oakland Press sent a photographer; the pictures ran online on June 19. 1 According to Red Oaks Waterpark Supervisor Matt Pardy, the 50% off Admission for the 50 h Anniversary hosted 8,028 guests. Matt provided the following attendance breakdown by date: 6/15 = 75 people; 6/16 = 37 people; 6/17 = 1,794 people; 6/18 = 3,650 people; and 6/19 = 2,472 people. •Developed a Groupon campaign to attract non-users to the parks system and increase revenue with a limited 1 edition Oakland County Parks 50 h Anniversary Passbook. Selling for $15, the booklet is valued at $68, and 168 features vouchers for: park entry; waterpark admission; Foot Golf; zip line ride at park locations; waterslide rides at Addison and Groveland; bike and boat rentals; mini golf and BOGO shaved ice at the three Blue Water Grill locations. Vouchers expire June 30, 2017. As of June 28, there were 2, 155 passbooks sold (out of the 3,000 available on Groupon) for revenue of $19,299. Passbooks are mailed to home addresses. Email addresses captured will be sent a message asking if they wish to subscribe to Oakland County Parks online. The Groupon offer will be live through July 5, after which time the remaining passbooks will be moved to park locations to sell, particularly the three Blue Water Grill locations. Additionally, 2,000 passbooks will be made available for sale at the five golf course pro shops; two waterparks (Blue Water Grill); Addison (Contact Station); Groveland (Blue Water Grill); Independence (Contact Station); Wint Nature Center; Red Oaks Nature Center; County Farmers Market; Waterford Oaks Administration and Recreation Programs and Services. •Crafted announcement messa~e for Memorial Day Parades, that RPS attended, focusing on unique offerings from RPS and mentions the 501 Anniversary. The Madison Heights parade was Saturday, May 28. On Monday, May 30 the parades attended include Novi, Keego Harbor, Hazel Park and Waterford. 1 •Created a Happy 50 h Anniversary Oakland County Parks information sign that will be installed on 64 kiosks throughout the parks system detailing information about OCP's history including a timeline of significant events. 1 •Updated parade announcements to include a 50 h anniversary message. Mobile Recreation attended Memorial Day parades in the following communities: Hazel Park; Keego Harbor; Madison Heights; Novi; and Waterford. 10. Development Plan and Tax Increment Financing Plan for the Orion Township Improvement Authority: In response to a question from Chairman Fisher on how the Orion Township Improvement Authority Development Plan and Tax Increment Financing Plan, approved on May 16, 2016, will effect OCPRC, Corporation Counsel Jody Hall provided the following information: The County has a Policy for Review of and Potential Participation in DDAs, CIAs, and LDFAs. This policy was approved by the BOC in MR# 15056. There is a committee for this purpose. This committee is the TIF review committee comprised of BOC Commissioners, someone from the Treasurer's Office, the Deputy Corporation Counsel, someone from Equalization and someone from Economic Development. This Committee recommended that the County "opt-out" of the above-referenced plan. The "opt-out" was approved by the Finance Committee Thursday, June 9, 2016, and will go to the full BOC for approval of the "opt out" on June 16, 2016. So at this time, because of the "opt-out," there is no effect on the County or OCPRC. 11. Best Places to Go Hiking from Metro Parent Magazine: Included with this report is an article on Best Places to Go Hiking in Southeast Michigan from Metro Parent Magazine. Some of the Oakland County Parks are included in this listing. 12. American's Favorite Outdoor Activity: Attached to this report is an article from National Recreation and Parks Association magazine titled American's Favorite Activities Are Perfect for Parks and Rec. 13. City of Clawson Certificate of Appreciation: Oakland County Parks and Recreation received a Certificate of Appreciation from the City of Clawson for the generous donation to their 2016 Annual Employee and Volunteer Recognition Picnic. This annual event is to recognize the work of the volunteers giving service to the Clawson community. A copy of that certificate is attached to this report. 14. MDNR 717 Acre Land Purchase: Included with this report is a copy of an article on the new 717-acre land purchase by the Michigan Department of Natural Resources for a new state park. This new park will be located in Jackson County's Norvell Township and will be called Watkins Lake State Park and County Preserve. 15. Golf Gains Foothold With Metro Detroiters: Attached to this report is a Detroit News article on FootGolf entitled FootGolf gains foothold with Metro Detroiters. 1 16. OC Parks Celebrates 50 h Anniversary: Included with this report is a copy of a May 27, 2016 article by Nicole Rupersburg, Oakland County Parks and Recreation celebrates its sdh Anniversary. 169 17. Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor - Communications and Marketing: •Wrote the winning nomination for the OUCARES Staff Training which was selected as a recipient of the 2016 National Association of County Parks and Recreation Officials Award in the Removing Barriers Initiative category. •Wrote an article on the Mobile Recreation Program for the May issue of Parks & Recreation Magazine, the monthly publication of the National Recreation and Park Association. •Facilitated the Fox 2 Detroit taping at Orion Oaks Dog Park on May 12. The producer taped a segment for "Out and About" on dog park etiquette and another on the features of the dog park. •Assisted in coordinating the 96.3 WDVD event June 10 at Independence Oaks County Park. WDVD selected 10 listeners and their guests to attend a karaoke picnic at the park beach prior to the Bare Naked Ladies concert at the DTE Music Theater. Oakland County Parks received 100, 30-second live/recorded promos, inclusion in social media posts includingwww.96.3WDVD.com. 1 •Coordinated a Detroit News article on FootGolf at Red Oaks Golf Course and a 50 h Anniversary story in the Prosper, e-magazine. •Designed a digital leaderboard ad for the Michigan Trails Magazine website. •Developing a series of 30-45 second videos with the Oakland County Farmers Market vendors and Market Manager Jeremy Brown. The videos feature vendors offering their tips and tricks from vendors for caring for plants, choosing produce and making the most of trips to the market. The strategy behind the video initiative is to tap into the social media popularity of sharing garden goals while promoting the market. This effort will continue throughout the summer and fall market season and will be posted on YouTube, Facebook and DestinationOakland.com. OaklandCountyParks.com. •Recorded waterparks radio commercials for channels WDVD 96.3, WKQI Channel 95.5 and WNIC 100.3. Voice talent was provided by Owen and Lyla Prowse, ages 4, and 7; children of Supervisor - Planning Melissa Prose. •Coordinated a waterpark pass promotion with blogger Lisa LaGrou of Oakland County Moms, running from May 15-August 5. OaklandCountyMoms.com had 1.7+ million page views in 2015. Averaging 60,000 visitors each month. •Facilitated an AdWords Campaign with Ottaway Communications to create awareness of the five golf courses. On May 19, ads started running on 100-300 websites 24/7 for the first week. Then, Ottaway staff will analyzed "click thrus" to determine the best times of day to post. The campaign will continue through August 3. The target audience is male and female, ages 18-54, living within Oakland County. The websites where the 2-3 stage ads will appear is based on these demographics. Ottaway staff will analyze all results and provide a report to OCP. •Facilitated an AdWords Campaign with Ottaway Communications to create awareness of Addison Oaks and Groveland Oaks campgrounds and promote overnight visits to prospective customers. On May 26, ads started running on 100-300 websites 24/7 for the first week. After the first week, Ottaway staff will analyze "clicks thrus" to determine the best times of day to post the ads, which are actually 2-3 stage banners. The campaign will continue through July 14. Ottaway staff will analyze all results and provide a report to OCP. •Facilitated an AdWords campaign with Ottaway Communications for both waterparks to create awareness of the 2016 Waterparks Season Pass. On May 26, ads started running on 100-300 websites 24/7 for the first week. Then, Ottaway staff will analyze "clicks thrus" to determine the best times of day to post the ads. The campaign will continue through July 20. The target audience is male and female, ages 18-44, living within Oakland County. The websites where the 2-3 stage animated banner ads will appear is based on these demographics. Ottaway staff will analyze all results and provide a report to OCP. 170 •Increased awareness of the healthy food Groveland Oaks Campground, Red Oaks and Waterford Oaks Waterparks offer via the Blue Water Grill. Created flyers to distribute to each patron at the campground's contact station and the waterparks' ticket window. The pages include information about the parks and also special events. The advertisement topics will be changed in July to keep the information fresh and punctual with events. •Designed a July ad for Metro Parent Magazine that promotes the Blue Water and season passes. Metro Parent prints 60,000 copies; its website has 15,000 unique monthly page views. •Developed two digital ads for an online newsletter reaching 34,000 Golf Association of Michigan members. The May 3 ad promoted the junior golf program and the May 14 ad featured the 4-person scramble at Springfield Oaks Golf Course. •Developed an ad promoting mobile recreation for the June issue of Kids Standard magazine. The magazine 10,000s copies in Clarkston and Lake Orion School District and in Clarkston, Lake Orion, Waterford and Oxford sports centers, family restaurants, local libraries, city halls, dance studios and day care centers. •Created two ads for edible WOW summer issue featuring the Oakland County Farmer's Market's summer hours and Oakland Uncorked event. The quarterly circulation for southeastern Michigan is 40,000. •Crafted press releases for Red Oaks Waterpark opening, Addison Oaks CRAMBA volunteer named to Michigan Mountain Biking Association's Hall of Fame, Light Up the Night event, purchase of Girl Scout property at White Lake Oaks and Summer in the Village Barbecue Battle. •Photographed the Canine Sports Fest at Orion Oaks, the Mobile Rec Glow on the Road event at Waterford Oaks Activity Center and new construction projects at Addison Oaks. Also photographed Oakland County Credit Union sponsorship of Flower Day at Waterford Oaks Farmers Market and shot video of the Canine Sports Fest. •Researched and wrote 36 e-marketing message. Topics included events at the Oakland County Farmers Market, adaptive events; nature center programs/scout badge days, natural resources, waterparks and other programs. These e-marketing messages were delivered to 268,376 people as follows: o Join us for Oakland Conservation District programs at the market - 3,844 o Celebrate Mother's Day at the Springfield Roadhouse! - 10,602 o Need a date night? Leave the kids with us! - 8,228 o Frogs and toads and salamanders oh my! -10,151 o Warble Into Spring! - 8,225 o Support bird Conservation efforts! - 8,350 o Have a 'Pawsitively' Great Time at Canine Sports Fest Saturday! - 4,354 o Volunteers needed at Ellis Barn - 4,961 o Warble before the rain tomorrow! - 8,222 o Meet the stars of the spring sky! - 10, 152 o Junior Golf passes available! - 10,808 o Wondering about wildfires? - 8,223 o Attention Junior Girl Scouts! - 546 o Support bird conservation efforts! - 8,345 o Free wood chips available Saturday! - 2.236 o Vaccinate your pets this Saturday! - 4,354 o Learn about Monarch Butterflies! - 10, 198 o Enter the Pies of the Parks Photo Contest! - 72 o Have fun at the park in the dark! - 6,686 o Spring Flower Day this Sunday at the Oakland County Market! - 6, 130 o Time for pet vaccinations! - 4,359 o Flash deal - Check out our Groupon offer! - 19,606 o Spring Flower Day today! - 6,056 o Attention Brownies! - 549 o Raising Monarch Butterflies program set for Wednesday! - 10, 196 o Waterpark season passes available online now! - 11,909 o Bear Scout program set for Saturday, June 4! - 549 o Celebrate National Trails Day! - 7.752 o Red Oaks Waterpark opens Saturday! - 11,888 171 o Get fit with River Walk! - 11,202 o Register now for 4 person golf scramble! - 11, 185 o Check out the Summer 2016 edition of OAKNotes! - 29,255 o Check out the Summer 2016 edition of OAKNotes! - 244 o Go on an airplane adventure! - 2,858 o Stay active, stay healthy! - 11, 120 o Have a ball at Olympic Day! - 2,649 Total Earned Media Value as of June 20, 2016 Awareness: 2, 113,943 Value: $132,978.38 BROADCAST MEDIA COVERAGE: Interview with Jeff Lesson WWJ-DET (CBS) - Detroit, Ml Michigan Golf Weekly Market Viewership: 103,503 Publicity Value: $15, 185.16 May 21, 2016 6:19 p.m. Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News at 6. Market Viewership: 78,286 Publicity Value: $1,837.88 May 22, 2016 6:18 p.m. Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News Morning Market Viewership: 62,919 Publicity Value: $2,909.92 May 22, 2016 8:34 a.m. Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News Morning Market Viewership: 59,036 Publicity Value: $1,914.90 May 22, 2016 8:24 a.m. Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News Morning Market Viewership: 60,370 Publicity Value: $4,892.55 May 22, 2016 8:06 a.m. Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News Morning Market Viewership: 28,642 Publicity Value: $3,295.11 May 22, 2016 6:36 a.m. 172 Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News Morning Viewership: 13, 159 Publicity Value: $571.74 May 22, 2016 6:26 a.m. Flower Day at the Market WDIV-DET (NBC) - Detroit, Ml Local 4 News Morning Market Viewership: 25,873 Publicity Value: $3,355.17 May 22, 2016 6:10 a.m. Red Oaks Waterpark Opens WJBK-DET (FOX) - Detroit, Ml Fox 2 News Weekend Market Viewership: 98,264 Publicity Value: $6,879.12 May 29, 2016 9:07 a.m. LINK: http://mms.tveyes.com/transcript. asp? Station ID= 1004&DateTime=5/29/2016%209: 07: 06%20AM&playclip=true Red Oaks Waterpark Opens WJBK-DET (FOX) - Detroit, Ml Fox 2 News Weekend Market Viewership: 32,413 Publicity Value: $1,953.97 May 28, 2016 11:13a.m. LINK: http://mms.tveyes.com/transcript.asp?Station1D=1004&DateTime=5/28/2016%2011: 13:20%20PM&playclip=true 1 Red Oaks Waterpark 50% Off for 50 h Anniversary My TV20 - Detroit, Ml 7 Action News This Morning on TV20 Detroit Market Viewership: 3,267 Publicity Value: $144.30 LINK: http://mms.tveyes.com/Transcript.asp?Stationl D=7785&DateTime=6%2F13%2F2016+8%3A 19%3A46+AM&Term =Oakland+County+Parks&PlayClip=TRUENK Red Oaks Waterpark 50% Off for 50th Anniversary My TV20 - Detroit, Ml 7 Action News This Morning on TV20 Detroit Market Viewership: 3,267 Publicity Value: $3,879.63 LINK: http://mms.tveyes.com/Transcript.asp?StationlD=7785&DateTime=6%2F13%2F2016+8%3A19%3A46+AM& Term =Oa kland+Cou nty+ Parks&PlayC lip= TR U EN K 173 Orion Oaks Dog Park WJBK-DET (FOX) - Detroit, Ml FOX 2 News at 1OAM Market Viewership: 130,099 Publicity Value: $10,164.38 June 9, 2016 10:38 a.m. LINK: http://mms.tveves.com/transcript.asp?Station ID= 1004&DateTime=6%2F9%2F2016+10%3A38%3A22+AM&Term =Oakland+County+Park&PlayClip=TRUE Mini Market Thursdays return to Rochester Lions Park (Mobile Recreation) C&G Newspapers June 15, 2016 Circulation: 601,585 Metro area's county parks plan fun and improvements Detroit Free Press Bill Laitner June 17, 2016 Circulation: 1,601,585 unique visitors per month 1 50% Off Daily Admission for 50 h Anniversary at Red Oaks Waterpark WJBK-DET (FOX) - Detroit, Ml Fox 2 News Weekend Market Viewership: 76,230 Publicity Value: $3,046.23 June 18, 2016 7:18 a.m. LINK: http://mms.tveyes.com/transcript.asp?StationlD=1004&DateTime=6%2F18%2F2016+7%3A 18%3A48+AM&Term =Oakland+County+Parks&PlayClip=TRUE 50% Off Daily Admission for 50th Anniversary at Red Oaks Waterpark WJBK-DET (FOX) - Detroit, Ml Fox 2 News Weekend Market Viewership: 88, 157 Publicity Value: $4,559.49 June 18, 2016 9:09 a.m. LINK: http://mms.tveyes.com/Transcript.asp?Stationl D= 1004&DateTime=6%2F18%2F2016+9%3A09%3A21 +AM&Term =Oakland+County+Parks&PlayClip=TRUE 174 Upcoming Events - July 2016 Adaptive July 9 Dreams and Wings: Program for children with disabilities - Oakland County International Airport July 14 4H Fair: Day for individuals with disabilities - Springfield Oaks July 21 Summer Luau: For individuals with developmental disabilities - Novi July 26 Splish Splash: For individual with disabilities and their families Oxford Camping July 1- 4 Freedom Fireworks Weekend-Addison Oaks Campground July 1- 4 Freedom Fireworks Weekend- Groveland Oaks Campground July 8 -10 Mammal Mania Weekend- Groveland Oaks July 15 -17 Campground Carnival Weekend-Groveland Oaks July 15 & 16 Christmas in July - Addison Oaks July 22-24 Mardi Gras Gala - Groveland Oaks July 22 & 23 Campground Carnival - Addison Oaks July 29-31 Sweet Soiree Weekend- Groveland Oaks County Market Programs July 2 Health & Nutrition: Beans - Oakland County Market July2 Food Truck Rally - Oakland County Market July 9 Blood Pressure and BMI Checkup-Oakland County Market July 9 Invasive Species - Oakland County Market July 9 Master Gardeners: Creating a Pollinator Garden - Oakland County Market July 10 Community Garage Sale - Oakland County Market July 16 Health & Nutrition: Constructing a Salad - Oakland County Market July 21 Car Seat Safety - Oakland County Market July 23 Master Gardeners: Create a Terrarium - Oakland County Market July 30 Market/Senior Fresh Coupon Distribution - Oakland County Market July 5 4-Person Scramble (Age 50+)- Springfield Oaks July 7 & 14 Get Golf Ready! Group Lessons - Lyon Oaks Golf Course OCParks Express July 1, 8, 15, 22, 29 Adaptive to Independence Oaks - OUCares Autism July I, 15, 29 Adaptive to Independence Oaks - OU Cares Autism Teens July 6 Adaptive Trip - Arden Court July 7 Field Trip to Addison Oaks - Hazel Park & Berkley July 13 Field Trip to Waterford Oaks-Oxford July 14 Field Trip to Waterford Oaks - Hazel Park & Berkley July 19 Field Trip to Red Oaks - West Bloomfield and Berkley July 26 Adaptive Trip to Red Oaks - OLHSA (Grandparents/Grandkids) July 27 Field Trip to Addison Oaks - Oxford July 28 Field Trip to Addison Oaks - Berkley Natural Resource Education Programs July 9 Superhero Hummingbirds - Wint Nature Center July 13 Clean Up the Clinton River Watershed Orion Oaks July 13 OC Express Educational Program - Wate1ford Oaks July 23 Investigating Lake Ecology- Independence Oaks 175 Upcoming Events-July 2016 Nature/Interpretive Programs Field Trips, Birthday Parties, Meetings July 1 Warren Woods Christian - Red Oaks Nature Center July 1 OU Cares - Wint Nature Center July 6 Jewish Comm. Ctr./Starlab- Wint Nature Center July 7 Garden Work Bee - Wint Nature Center July 8 OU Cares - Wint Nature Center July 13 Clawson Public Schools Red Oaks Nature Center July 14 Berkley Parks & Rec - Red Oaks Nature Center July 14 Jewish Comm.Ctr.of Metro Det./Starlab- Wint Nature Center July 15 OU Cares - Wint Nature Center July 19 Childtime - Wint Nature Center July 21 Lamphere Center Red Oaks Nature Center July 21 Garden Work Bee - Wint Nature Center July 22 Baldwin Ctr. - Wint Nature Center July 22 OU Cares - Wint Nature Center July 29 OU Cares - Wint Nature Center Public Interpretive Programs July 6 Junior Naturalist Mini Camp - Wint Nature Center July 9 Butterfly Parade - Red Oaks Nature Center July 12 Get Out & Play/IO - Wint Nature Center July 16 World Snake Day - Wint Nature Center July 23 Nature Sprouts- Red Oaks Nature Center July 23 NatureFit: Kayak/Try It - Wint Nature Center July 29 Astro Evening - Red Oaks Nature Center July 30 Grandparent/Grandchild Day Camp - Red Oaks Nature Center July 30 Tuning Your Tot into Summer - Wint Nature Center Outreach Services July 20 Little Oaks - Wint Nature Center July 27 Goddard Preschool - Wint Nature Center RAPP Visits July 1 Jireh Outreach Ministries - Red Oaks Nature Center July 12 Ferndale Library- Red Oaks Nature Center July 13 Oak Park Public Libra1y- Red Oaks Nature Center July 14 Brandon Twn. Library - Wint Nature Center July 20 West Bloomfield P&Rec/Starlab-Red Oaks Nature Center July 26 Friends of Murphy Park - Red Oaks Nature Center July 28 Camp Agawam - Red Oaks Nature Center Special Events, Dogs, and Health & Wellness July 1 Olympic Day-Catalpa Oaks July 1, 7, 8, 14, 15, Be Fit - Hazel Park 21,22,28,29 July5, 7, 12, 14, 19, Be Fit-Pontiac 21,26,28 July5, 11, 12, 18, Be Fit- Madison Heights 19,25,26 July 6, 11, 13, 18, Be Fit- Ferndale 20,25,27 July 8 & 14 2016 OCP Free Entry Day at the Oakland County Fair- Springfield Parks July 9 Butterfly Parade - Red Oaks Nature Center July 11, 13, 15, 18, River Walk-Red Oaks Water Park 20,22,25,27,29 July 12 Come Out and Play- Independence Oaks July 14- 17 Ride the Zip Line- Independence Oaks July 18 Active Oakland Adult- Independence Oaks 176 July 27 Get Out & Play: Clawson Collaboration Upcoming Events -July 2016 Volunteer Opportunities July 1 Olympic Day - Catalpa Oaks July 1 - 31 Dog Park Ambassador - Red Oaks, Lyon Oaks, and Orion Oaks Dog Parks July 1 - 31 Catt Attendant - Glen Oaks, Red Oaks, White Lake Oaks, and Springfield Oaks Golf Course July 1, 8, 15, 22, 29 Natural Resources & Land Management School Credit Volunteer July 2 History Center - Upper Bushman Manor House July 4, 6, 11, 13, 18 Ellis Barn "Open Door Tours" - Ellis Barn at Springfield Oaks 20,25,27 July 5, 12, 19, 26 Junior Golf Program - Red Oaks Golf Course July7&21 Wint Nature Center Sensory Garden Volunteer Days - Wint Nature Center at Independence Oaks July 8 - 17 Oakland County Fair - Springfield Oaks July 9 Dreams & Wings - Oakland County International Airp01t July 9 Butterfly Parade - Red Oaks Nature Center July 10 Community Garage Sale - Oakland County Market July 11, 18, & 25 Junior Golf Program White Lake Oaks Golf Course July 12 Come Out and Play! Independence Oaks July 18 Active Oakland Adult - Independence Oaks July 21 Summer Luau - Novi Civic Center July 26 Summer Splash - KLR Splashpad at Seymour Lake Park July 27 Get Out and Play! Kenwood Elementary School Mobile Recreation July 1 Tents, Retro Games, Tower, Carnival Package, and Stage: OCPRC Move, Learn, Discover Event at Catalpa Oaks July 1 Light Tower (4), Festival Package, Mini-Fest, & Stage: OCPRC - Addison Oaks Campground for Fireworks July 1 Bleachers: Handy Heaits at the Ml Concourse at Woodward & S Blvd July 1 Bus (2), Tower, & Bouncer: OCPRC - Adaptive Rec at Independence Oaks Lake Pointe Pavilion July2 Stage: Orion Parade Group in downtown Lake Orion July2 Stage: Lake Orion United Methodist Church event at 51 North Brewery July 2 Bus, Festival, & Mini-Fest: OCPRC Groveland Oaks Campground fireworks July 2 Go Golf: Farmington Farmers' Market event July 2 Climbing Tower: Walnut Creek Country Club fireworks July 3 Stage: Clawson P & R Fourth of July fireworks July4 Stage: Huntington Woods P&R Fourth of July event in Scotia Park July 4 Stage: Independence Twp. P&R Fourth of July Festival at Clintonwood Park July4 Stage: Clawson P & R Fourth of July at Clawson City Park July 5 Festival Package: Waterford Pool & Fitness at Riverside Elementary July 5 Bouncer: Royal Oak Twp. P & R event July 6 Bus: OCPRC - Adaptive Rec OC Express to Addison Oaks July 6 Go Golf: West Bloomfield Community Education event at West Bloomfield High School July 6 Go Fish: Brandon Twp. Library event on South St. July 6 Festival Package: South Lyon Twp. P & R event at McHattie Park July 7 Bus (2) & Go Bike OCPRC -Adaptive Rec OC Express to Addison Oaks July 7 -9 Stage: Oxford Twp. P & R Seymour Celebration at the Baseball Field Youth Complex July 7 Bounce: City of Wixom Movie Night at Sibley Square July 8 Bleachers, Light Towers, Stage: OC Fair Association Oakland County Fair at Springfield Oaks July 8 Bus & Mini-Festival: OCPRC Adaptive Rec OC Express to Independence Oaks Lake Point Pavilion July 8 Bus: Huntington Woods P&R to Kellogg Park July 8 Carnival Package: Madison Heights P & Rat Edmonson Elementary July 8 Stage & Festival Package: Commerce Twp. P & R event at Dodge Park July 9- 13 Stage: OC Fair Association Oakland County Fair at Springfield Oaks July 9 Stage: City Of Fenton event at Fenton Community Center July 9 Tent, Arch, Retro Games: OCPRC - Mobile Rec. Butterfly Parade at Red Oaks Nature Center July 11 Bus: Village of Wolverine Lake to Waterford Oaks Waterpark 177 July 11 Carnival Package: Faith Lutheran Church Vacation Bible School Upcoming Events - July 2016 Mobile Recreation (continued) July 12 Tent, Bus, Go Bike, Go Cache, Carnival Package, Climbing Tower, Festival, Zip Line, &Go Fish : OCPRC - Rec Program Service Come Out & Play at Independence Oaks July 12 Climbing Tower: Bridgewood Church at Twin Chimneys Independence Oaks July 12 Obstacle Course: Faith Lutheran Church Vacation Bible School July 12 Bouncer: Hazel Park P & R at Green Acres Park July 12 Mini-Festival: Royal Oak Twp. P & R event July 12 Mobile Stage: Grand Blanc P & R event at Physicians Park July 13 Bus: OCPRC -Adaptive Rec OC Express to Waterford Oaks Waterpark July 13 Bus: Brandon Twp. P & R to Waterford Oaks Waterpark July 13 Bouncer: Faith Lutheran Church Vacation Bible School July 13 Carnival Package: Springfield Twp. Library event July 13 Festival Package: Pleasant Ridge P & R Community Center July 13 Mobile Stage: Mainstreet Bank at the Community Church on Franklin Rd July 14- 17 Mobile Stage Highland Park Business Association Music Festival July 14 Bus (2): OCPRC - Adaptive Rec to Waterford Oaks Waterpark July 14 Climbing Tower: Bridgewood Church at Twin Chimneys Independence Oaks July 14 Climbing Tower: OC Fair Association Oakland County Fair at Springfield Oaks July 14 Dunk Tank, Festival Package, &Mini-Fest: OC Fair at Springfield Oaks July 14 Mobile Stage: Royal Oak P & Rat Center Street Parking July 14 Festival Package: Wixom Community Foundation at Sibley Park July 15 Bus (2), Bouncer, & Tower: OCPRC - Adaptive Rec to Independence Oaks Lake Pointe Pavilion July 15 Carnival Package: Jireh Outreach Ministries All About Youth at Door of Faith Christian Church July 15 Festival Package: Baldwin Center Camp Wathana July 15 Carnival Package: Ortonville Downtown Development event at Crossman Park July 16 Mobile Stage, Carnival, Mini-Fest., & Tower: Village of Leonard event Down Town Leonard July 16 Bouncer: City Madison Heights event at Civic Center Park July 16 Go Bike: Orion Twp. Public Librmy event July 16 Climbing Tower & Festival Package: OCPRC - Campground Rec at Groveland Oaks July 16 Go Cache: City of Southfield at Beechwoods Recreation July 16 Mobile Stage: Multi-Lakes Conservation - Multi Lakes Summer Concert July 16 Tent, Obstacle Course, & Go Fish: Royal Oak Twp. P & R event July 16 Retro Games: Oakland University OU Cares event July 18 Tent, Bus (2), Go Bike, Go Cache, Climbing Tower, Go Fish, Go Golf, Obstacle Course, Retro Games, Stage, & Zip Line: OCPRC - Adaptive Rec at Independence Oaks Twin Chimneys July 19 Festival Package: Waterford Twp. P & Rat Hess Hathaway July 19 Tent (2): Pontiac Meals on Wheels at the Bowen Senior Center July 19 Bus (2): OCPRC Adaptive Rec to Red Oaks Waterpark July 19 Climbing Tower: Bridgewood Church Twin Chimneys Independence Oaks July 19 Go Fish: Royal Oak Twp. P & R event July 19 Mobile Stage: Grand Blanc P & R event at Physicians Park July 19 Mini-Festival: Village of Wolverine Lake at Clara Miller Park July 20 Mobile Stage: GM Tech Center event July 20 Retro Games: Heartfelt Impressions Rochester event July 20 Go Cache: Child Time at Independence Oaks July 20 Bus: Waterford Senior Center to Comerica Park July 20 Bus: BC Contracting to Comerica Park July 20 Festival Package: City of Pontiac at Murphy Park July 20 Mobile Stage: Mainstreet Bank at Franklin Church July 20 Bouncer: Brandon Twp. Library event July 21 Tent & Stage: Lyon Oaks at Lyon Center Drive July 21 Bus: Pleasant Ridge P & R to Red Oaks Waterpark July 21 Mini-Festival: West Bloomfield Twp. Parks & Rec at Marshbank Park July 21 Festival Package: Jireh Outreach Ministries All About Youth at Door of Faith Christian Church 178 Upcoming Events - July 2016 Mobile Recreation (continued) July 21 Water Inflatables, Zip Line, Go Cache, Retro Games, Carnival, & Climbing Tower: Hazel Park P & Rat Green Acres Park July 21 Mobile Stage: Royal Oak P & Rat Center Street Parking July 21 Festival Package: Wixom P & Rat Sibley Park July 22 Bus: Baldwin Center to the Wint Nature Center July 22 Bus & Mini-Fest: OCPRC - Adaptive Rec to Independence Oaks Lake Point Pavilion July 22 Bus: Wedding shuttle to the Townsend Hotel July 22 Mobile Stage: Oakland Twp. P & Rat Bear Creek Nature Park July 23 Bleachers: Genesee County Inner Club at the Flint Golf Club July 23 Mobile Stage: ABC Harley Davidson Bike event July 23 Climbing Tower, Obstacle, Festival, & Stage: Elam Barbershop and Beauty Salon Downtown Pontiac Community event July 23 & 24 Bouncer & Climbing Tower: OC Comm. Club, Quake on the Lake at Pontiac Lake Rec July 23 Mini-Festival: New Springfield Missionary Baptist Church event July 23 Carnival Package & Tower: OCPRC - Addison Oaks Campground event July 23 Go Cache: White Lake Twp. Library Summer Reading Program July 23 Bus: Wedding Shuttle to the Embassy Suites July 24 Mobile Stage: Holy Family - Grand Blanc Catholic Church July 24 Mini-Festival & Obstacle: Course Christ the King Church event July 25 Go Golf: OCPRC - White Lake Golf Course July 25 Climbing Tower: Plymouth District Library Reading event July 26 Go Golf: OCPRC - Red Oaks GC Red Oaks Golf Course July 26 Bus: OCPRC - Adaptive Rec OC Express to Red Oaks Waterpark July 26 Festival Package: Pleasant Ridge Community Center July 26 Go Cache: Royal Oak Twp. P & R July 26 Mobile Stage: Grand Blanc P & Rat Physicians Park July 27 Bus: OCPRC Adaptive Rec to the Red Oaks Waterpark July 27 Go Bike, Bus: OCPRC Adaptive Rec to Addison Oaks July 27 Carnival Package, Retro Games, Water Inflatables, & Climbing Tower: Kenwood Elementary end of summer event July 27 Mobile Stage: Mainstreet Bank event at Franklin Community Church July 28 Bus & Go Bike: OCPRC Adaptive Rec to Addison Oaks July 28 Mobile Stage: Royal Oak P & Rat Center Street Parking July 28 Festival Package: Wixom Community Foundation at Sibley Park July 28 Carnival Package: Berkley P & Rat Jaycee Park July 29 Bouncer & Climbing Tower: OCPRC - Adaptive Rec Independence Oaks Lake Point July 29 Bus: Berkley P & R to Waterford Oaks Waterpark July 29 Festival Package: New Bi1ih International Church event July 29 Mini-Festival & Retro Games: Hazel Park P & Rat Scout Park July 29 Mobile Stage & Carnival Package: Commerce Twp. P & R Dodge Park July 29 Mobile Stage: Agency for LGBT African Americans event at Palmer Park July 29 Bus: Hilton Auburn Hills wedding shuttle to Great Oaks Country Club July 29 Festival Package: Brandon Twp. P & R event Community Park July 29 Bus: Wedding Shuttle from Addison Oaks to Hampton Inn Auburn Hills 179 KEY PROJECTS AND WORK TEAMS July 2016 Dan Stencil Sue Wells Key Projects: Key Projects: Proposed FY 2017-19 Operating/CIP Budgets Human Resources 2016-17 Strategic Staffing Allocation Plan - Recruitment, Posting, Incentives, Hiring, Issues FY2018-2022 Strategic/Park Master Planning Strategic Staffing Allocation Plan Comprehensive Communication Plan and CIP Projects Prioritization Marketing Plan Banquet Operations Implementation - Branding Centralized Reservations System-wide - Sales Work Directly w/Chiefs - Sponsorship Inventory and Sales Park-based Supervision Implementation Land Acquisition Portfolio/Implementation Proposed 2017-19 Budget Board of Commissioners Committee/Board Meeting Greenhouse RFP Communication with New Vendors Summer Operations of Facilities & Programs Independence Oaks Safety Path Wint Nature Center Building Proposal Facility Agreement Standards Work Teams: Work Teams: Administrative Management Team Administrative Management Team Cell Tower Lease Fiscal Sustainability Gold Medal Award Central Reservations Customer Service ORV Millage Awareness SOth Anniversary ORV I Adventure Recreation Park Sponsorship SOth Anniversary Marketing CAPRA Accreditation Park Ops Property Acquisition Management RPS CIP /Maintenance Forecasting OCPR/Royal Oak Normandy Ellis Barn Reservations & TUP's Pontiac Regional Program Enhancement (Potts/Fields) Senior Advisory 180 Jim Dunleavy Tom Hughes Key Projects: Key Projects: Oakland County Fair Risk Management Assessment Park Maintenance Programs (Doors, Windows, Oakland County Fair Contract Painting, Flooring) Park Maintenance Programs (Doors & Windows, Emergency Action Plans Painting, Flooring Park and Golf Course Standardization Capital Equipment Rental Houses Park Standardization Capital Equipment 2017 Budget for South District 2017 Budget for North District Work Teams: Work Teams: Administrative Management Team Administrative Management Team Fiscal Sustainability Wildlife Management Bike & Boat Rental Operations Customer Service BMX Operations Dog Parks Concession Operations for Waterparks Golf Operations Campgrounds Operations Campground Operations Central Reservations Athletic Fields Operations Gold Medal Award CIP/Maintenance Forecasting Wildlife Management Concession Operations SOth Anniversary Centralized Reservations Adventure Recreation Park Fire and Ice CIP /Maintenance Forecasting Waterpark Operations SOth Anniversary Phil Castonia Mike Donnellon Key Projects: Key Projects: BudgetFY2017-2019 Capital Improvement Program (CIP) Mgmt Waterford Greenhouse RFP Plan/Projects Concessions Roof Mgmt Plan Marketing I Branding RFP Maintenance Management Plan/Projects Orion Oaks Tree Company License Pavement Mgmt Plan Davis House Agreement Fenceline Mgmt Plan Sheriff's Department Contract Natural Resource Mgmt Conference Center Vendor Management Equipment Maint. Standards Website Project Office Mgmt Standard/Procedures Work Teams: (Phil Castonia) Work Teams: (Mike Donnellon) Administrative Management Team Administrative Management Team Group Sales Park Ops Group Cell Tower Leases Planning Staff Mtgs Greenhouse RFP PAM IT - LAND Leadership Group Adventure Recreation Park Park Ops Group CAMS Property Acquisition & Mangement Group IT Uniform Committee Greenhouse Operations Sign Standards Work Group CIP/Maintenance Forecasting & Budgeting Corp Counsel - Intellectual Property Comm. CAPRA Accreditation Marketing I Branding Committee Lease Agreements Parks Finance Group Uniform Committee Other Work Teams as they relate to Capital/Maint. Projects/Programs 181 Terry Fields Melissa Prowse Key Projects: Key Projects: Budgeting for RPS Planning Strategy & Implementation Marketing & Branding Committee Sponsorship Development & Management Recreation Program Planning Grant Strategy/Writing/Management Staff Training Marketing and Branding Centralized Reservations Service Portfolio RAPP ORV Recreation Planning - Specifically Targeted CVT Collaborations Temporary Use Permit Management - Utilization of New Equipment Work Teams: (Zipline & Glow Equipment) Administrative Management Team Red Oaks Nature Center Special Events Fiscal Sustainability Work Team Internal Collaboration w/Children's Village Trails Planning Team Senior Programming Initiatives Property Acquisition & Management Regional/State Customer Service Training Adventure Recreation Project - Adaptive Inclusive SOth Anniversary Oakland County Programs & Events Annual Calendar Marketing and Branding Committee Sponsorship Committee Work Teams: Desiree Stanfield Administrative Management Team Key Projects: Trails Planning Team 2016 Advertising/Marketing Initiatives SOth Anniversary Skidmore Branding Project Park Ops Group Media Relations & Media Day Events Groupon ORV SOth Anniversary Passbook Sponsorships Oakland County Fair Sponsorship Marketing Michigan State Fair Sponsorship Oakland County Senior Advisory Council Oakland County Farmers Market Name Uniform Committee Transition Fiscal Sustainability Work Team Transitioning to OaklandCountyParks.com Monarch Pollinators Team 2016 Annual Report Gold Medal Katherine's Catering Co-marketing CAPRA Signage Coordination CAMS Work Teams: IT Administrative Management Team Marketing and Branding SOth Anniversary Co-Chair Employee Recruitment Committee mParks Marketing Committee Sign Standards Committee 182 ;::::- .:;--:-:- -;:::.....--:::...-:-... ~-=- ~"'-, ,.~-~~ ;:~~i~·__ ...~-~f~~''.: ~~--===--~~~~ ~ -/!!!~-·--~~~:-~~~:·~~i>~~/==-~-~;;;~~-= ,., .·'·· I"."<· ·:}·· ~·.'., "). .;··-.. =·:="-::~~~"''~~.::~~ -~~~~ <···,:,.•. I•·' ·{f 1.\\ 1·'1: ,:)'1 Certificate of Appreciation l' ,if:'.~:-' 1\\ . 1;.r.. . '• - is presented to: r1 ' - ' \\\. ~~ . ,~ u'.,i;-:· . :, ,[(; ·.1•. ,;r >,\ ! · . .- Oakland County Parks and Recreation i1{.:::· I"{ • \. 1.• .···· ~~'I~"~~: _;. ~~· ~·; . " for collaborating with the ~, I , [·("~:'1 OSTC-Northwest, School to Career Program 'I' 1),1 and the ;;; Engineering and 1E.it1erging Technologies Cluster \l.i:;:@!i;fo::., \\ ~\' ' 'I w')~ ") \ \'· r P~ '.\.\ to further the education of our future workforce! 1'·1!} :it /; \'\ ,11 ;/1/ \fr·:··. -.·. 11.~ ,•Ir;• '· · May 11, 2016 1l'/ Iii i '.\!t~ 1·:- al .:•, ·(!/ r1 i '.. ·'Ir· ;(i r~.~ ;,p 8~p \\\ - ... -./ ~~~e:a/~ ~ ~/?~ 12cuJ2V\ ·•\· . •'l;f'i/> ··.· .: ~;\ Robert buCharme Don Peters ( !JbrryBailey Chuck~ If\ . ' ;11 -r-- ,JI ~.:....-: ~~ ".. EET Instructor EET Instructor 7iET Instruttor/ Dean ~c·;;~; ..>~ ...... : -= "~~~~!~~1~i}j~\~ '~'-'-~;~-~·- ;:51:~~i;:: ~ ~~!!183 Staff Proposed 2017 OCPRC Key Initiatives: In February, 2015, the Commission established key initiatives in order to keep the organization moving forward in a consistent but limited direction and to focus on what is important for the Commission and its staff. This initial list included five initiatives. In August, 2015, the Commission added a sixth - Commission budget process and schedule. The Administrative Management Team (AMT), made up of Executive Officer Dan Stencil; Manager-P & R Operations Sue Wells; Chief-Parks Facilities Maintenance and Development Mike Donnellon; Chief, Facilities Operations and Maintenance-North District Jim Dunleavy; Chief, Facilities Operations and Maintenance-South District Tom Hughes; Chief of Recreation Services Terry Fields; Chief, Business Operations Phil Gastonia; Supervisor-Communications and Marketing Desiree Stanfield; and Supervisor-Planning Melissa Prowse, have reviewed this list and recommend the key initiatives be evaluated in the fall of each year prior to the start of the budget development process. This will ensure staff efforts are focused on the key initiatives throughout the budget process. Staff suggests that the following key initiatives continue for 2016 with the addition of a sixth-customer service delivery-which replaces accreditation. The formal accreditation process is being postponed indefinitely; however, the standards, policies, plans, and process of accreditation, as they apply to these key initiatives, will be incorporated as applicable. The AMT staff also offers a prioritization, as noted in the listing A- F, with A being the primary focus and B - F lessor considerations. A. OCPR Commission Budget Process/Schedule: Staff continues to work on balancing the operating budget without using planned use of balance. A current five-year projection has been completed to show the decreases each year until FY2019. One year prior to the Commission FY2020 target, when the revenues are projected to exceed expenses. B. Customer Service Delivery: Staff will work on creating more efficiencies, increased revenue and enhanced customer service. Operations will examine hours of operation, programs and services offered and pricing to enhance the customer experience. The fiscal sustainability workgroup has been charged with the implementation of this initiative. C. Marketing and Branding: Skidmore Studios has reviewed printed materials provided as well as three Recreation Programs and Services Program plans that included information on how printed materials, including flyers and brochures for special events, are distributed. 184 Interviews have been completed with: the Marketing Committee; Communications and Marketing Staff; Group Interviews with 20 Park Staff; and a Group Interview with Non-Park Users. In process of being scheduled are group interviews with area business leaders, Oakland County Parks partners and no more than 10 park users. Skidmore Staff will be completing an online survey of at least 400 existing users, using email addresses from the OCP subscribers list. Skidmore will share the survey with the Marketing Committee for feedback before it is emailed. Additionally, Skidmore plans to do a similar online survey with at least 400 non users and is currently researching methods to find non-park users. Dan Stencil and Desiree Stanfield will host Skidmore Staff on a 10-site park tour on Tuesday, June 28, 2016. D. Proposed Groveland Oaks West/ORV Park Proposal: Commissioners and staff have been working with the Michigan Department of Natural Resources on this joint project since 2014. The objective of the project is to utilize a Michigan Natural Resources Trust Fund grant to the MDNR for $2.9 million to acquire property that could then be leased by Oakland County Parks for the development and operation of an Off Road Vehicle (ORV) facility. A Committee consisting of OCPR Commissioners and staff as well as representatives from the MDNR has developed a "Document of Understanding" that identifies key points of the proposed relationship between OCPR and MDNR for the development and operation of the park. These key points will be incorporated into a lease between the two parties. MDNR is currently negotiating with the landowners for the acquisition of the property. When purchase agreements have been signed, a public meeting will be held to further engage with residents and future park users about the development and operation of the park. A timeline for development and details for operation will be finalized when the land is acquired. Staff continues to work with representatives of the MDNR to develop an operating budget and determine ways to share resources and expertise to develop and operate the park as efficiently and effectively as possible. E. County-wide Survey/Public Engagement: The county-wide survey is required as part of the MDNR-required 5-Year Recreation Master Plan, which expires at the end of 2017. Staff, through the Southeast Michigan Parks Systems Collaboration, is considering a collaborative survey between the MDNR, the Huron-Clinton Metroparks, and the Oakland County Parks. F. Food Services, including the contracts for food and beverage banquet operations and park concessions: Staff recommends eliminating this as a key initiative, with the understanding staff will continue to work on these items to operate as efficiently as possible. Future updates will be included under the customer service delivery initiative. 185 MetroParent Magazine - Parks & Trails Best Places to Go Hiking in Southeast Michigan Looking for the best recreational trails in southeast Michigan? Check out these scenic trails in Macomb, Oakland, Washtenaw and Wayne counties. Updated for 2016. Spending time outdoors is healthy for the body and the mind! Outdoor play increases bodily fitness, promotes environmental-based learning and provides adventure for the whole family. Want to get outside - and be extra active this season? Well, you're in luck! We've compiled some of the best recreational trails and parks in southeast Michigan where you and your family can embark on scenic excursions close to home. Addison Oaks Park (County) • Address: 1480 W. Romeo Road, Leonard (32 Mile Road; nine miles north of Rochester) • Phone: 248-693-2432 • Hours: 8 a.m.-9 p.m. year-round, closed Christmas Day; during off-season park is open 30 minutes before sunrise to 30 minutes after sunset • Admission: daily vehicle pass: $5/0akland County residents, $12/nonresidents; $4/military and seniors (ages 62-plus) More than 20 miles of trails are available here at the northeast tip of Oakland County. You'll find 15 miles of hiking trails, including the 2.5-mile paved Buhl Lake Trail that's great for hikes, bikes and rollerblades (note: does have some long-hill elevation changes, so be mindful for little legs). There's also a 2.4-mile Connector Trail, where guests can travel safely from Addison Oaks Main Park to Addison Oaks East Park. The other trails include several miles for mountain bikes only and a couple equestrian paths. Depending on the season, you'll also find swimming, camping, pedal boat rentals, disc golf and more. Crosswinds Marsh Park (County) • Address: 27600 Haggerty Road, New Boston • Phone: 734-654-1223 • Hours: dawn-dusk daily • Admission: free Did you know one of the largest manmade marshes in the country is located right in Wayne County? Fortunately, it's easy to tromp right over the ponds and streams - thanks to 1.4 miles of boardwalk. Eight total short trails also take you around these unique 1,050 acres, where you 'll see a blend of wetlands, wildflower meadows and upland forests that attract over 240 species of birds and 40 species of mammals, plus reptiles, amphibians and fish . You can also travel five miles of equestrian trail that circle the park. While you're here, why not fish and canoe, too? 186 Dexter-Huron Metropark • Address: 6535 Huron River Drive, Dexter • Phone: 734-426-8211 • Hours: 7 a.m.-10 p.m . daily Memorial Day-Labor Day; 7 a.m.-8 p.m. daily Labor Day-Memorial Day • Admission: $10/daily vehicle entry permit; $35/annual, $21/senior citizen annual pass; free to trail-users if you enter through park roads and hike/bike trails There are many beautiful sights and sounds to enjoy at this 122-acre, heavily wooded site. Take the family fishing in the gently flowing waters of the Huron River, take a ride along the park's picturesque hiking and biking trails, and enjoy the park's vibrant flower blossoms throughout spring and summer, including purple cresses, trout lilies and many more. Holiday Forest & Wildlife Preserve (County) • Address: 33175 Ann Arbor Trail, Westland; also entry points at Central City Parkway between Nankin Boulevard and Warren Avenue (Westland) and the south side of Koppernick Road, west of Hix Road (Canton) • Phone: 734-261-1990 • Hours: dawn-dusk daily • Admission: free Adventurous family? Strap on your hiking boots to explore the unique nature along this rugged 10-mile trail network in a 500-plus acre preserve. Three areas are open, each with couple-mile loops. The Ellsworth entrance, near Nankin Mills Recreation Center in Westland, is choice for a fall or winter hike (it's the site of the Tonquish Creek floodplain, so it's a bit soggy in summer). The Cowan section, also in Westland, has lovely spring wildflowers. And the Koppernick area in Canton sprouts beech trees, ferns and tulip trees. No strollers or bikes allowed here - though there's paved space for that on the 17.2 paved miles of the Hines Drive trail. Hudson Mills Metropark • Address: 8801 N. Territorial Road, Dexter • Phone: 734-426-8211 • Hours: 7 a.m.-10 p.m. daily April-October, 7 a.m.-8 a.m. daily November-March • Admission: $1 O/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails Enjoy a day of outdoor fun at this 1,549-acre park filled with dense woodland, serene wetlands and unique wildlife. Trek the paved, 5.3-mile lane hike-bike trail within the park, or try the two-mile Acorn Nature Trail to enjoy some peace and quiet with your family. The flowing rapids of the Huron River also make this park a popular canoe and kayak destination; and with a children's play area, basketball courts, soccer fields, cross country ski trails and tennis and shuffleboard courts, there's something for everyone in the family to enjoy year round. Independence Oaks Park (County) • Address: 9501 Sashabaw Road, Clarkston • Phone: 248-625-0877 • Hours: 30 minutes before sunrise to 30 minutes after sunset year-round • Admission: daily vehicle pass: $5/0akland County residents, $12/nonresidents There are 150-plus species of birds to spot along the 12-plus miles of trails here, the Michigan DNR notes, with bluebirds and swallows a highlight from March to August. At 2.5 miles, the paved Hawk's View Trail for hiking, biking and blading takes you through forest and field, where you may see one of the raptors soar overhead - and delivers you to the Wint Nature Center, always offering fun nature lessons, hands-on activities and programs. Though most other trails aren't paved, park staff notes, they're well traveled, making many routes bike- and stroller-friendly (one goes all the way around Crooked Lake, and some offer nice big hills for a bit of family exercise). In winter, groomed trails are open for hiking and cross-country skiing (ski rentals are available). Ind ian Springs Metropark • Address: 5200 Indian Trail , White Lake • Phone: 248-625-6640 • Hours: 7 a.m .-10 p.m. daily April 2-0ct. 31 , 7 a.m.-8 p.m. Nov. 1-April 1 (Environmental Discovery Center open 9 a.m.-5 p.m . daily) • Admission: $10/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails 187 Wander six miles of nature trails through wooded swamplands, rolling meadows and wetlands while enjoying the wide array of wildlife taking sanctuary within the park's borders. Every season provides a different experience, from spring's chorus of frogs and summer's symphony of crickets to fall's burst of auburn colors and winter's animal-tracked blanket of snow. Stop by the park's Environmental Discovery Center, too, to learn more about the area's native ecosystems, or take the tykes on the 0.3-mile Pondside Trail and enjoy a picnic by the pond. Kensington Metropark • Address: 4570 Huron River Parkway, Milford • Phone: 810-227-8910 • Hours: 6 a.m.-10 p.m. daily • Admission: $1 O/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails Wildlife variety rules here, from songbirds and sandhill cranes to ducks, waterfowl and great blue herons that nest in spring - even chickadees that land on your hand to eat. Kensington's 4,481 acres of wooded, hilly terrain surround Kent Lake, providing opportunities for both hiking and swimming. The park's nature and farm centers also offer fun side treks (check ahead for hours). Walkers, bicyclists and inline skaters are welcome on the 8.5-mile paved trail that circles the lake. Hikers only (no pets) are allowed on more than seven miles of foot trails in the nature study area, which also has a paved, one-mile extension that connects to the Milford, Island Lake and West Oakland trails. Dogs (on-leash) are permitted on the paved trails. Lake Erie Metropark • Address: 32481 W. Jefferson Ave., Brownstown • Phone: 734-379-5020 • Hours: 6 a.m.-10 p.m. daily • Admission: $10/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails Follow the path of lake freighters moving up and down along the Detroit River on the 1.25-mile Cherry Island Marsh Trail and take in amazing views of the riverfront, Lake Erie, Sugar Island, Grosse lie and Celeron Island. Or try the park's 0.5-mile Big Turtle Shortcut trail and one-mile Trapper's Run trail to explore dense hawthorn thicket and the manmade features of the park's lowland landscape. No matter what trail you take, be sure to scan the sky for birds, as this popular bird-watching site is home to more than 300 species. Lake St. Clair Metropark • Address: 31300 Metropolitan Parkway, Harrison Township • Phone: 586-463-4581 • Hours: 7 a.m.-8 p.m. daily November-March, 6 a.m.-10 p.m. weekdays and 6 a.m.-11 p.m. weekends April October • Admission: $1 O/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails At this popular outdoor destination, you can enjoy beautiful views of Lake St. Clair from the one-mile boardwalk trail or choose one of the park's nature trails to hike through meadows, marshland and sprawling groves of cottonwood trees. The wetlands and lake shoreline also make a great bird-watching site, with more than 230 commonly-seen species. Take the park's quarter-mile Main Trail to see warblers in spring and fall or nesting swans and geese in the spring and summer. Lyon Oaks County Park • Address: 52221 Pontiac Trail, Wixom • Phone: 248-858-0906 • Hours: 30 minutes before sunrise to 30 minutes after sunset daily, year-round • Admission: daily vehicle pass: $5/0akland County residents, $12/nonresidents; $4/military and seniors (ages 62-plus) The park's 1,041 acres are comprised of 800 acres of wetlands, a 13-acre fenced dog park, a picnic shelter, a playground for the kids, banquet and meeting facilities if you're thinking of hosting an event in a scenic destination, and an 18-hole golf course. About six miles of trails are available for cross-country skiing in the winter, biking in the summer and on-leash dog walking, so your furry friends can exercise too. 188 Macomb Orchard Trail • Address: Starts just south of 24 Mile Road on Dequindre Road (west side) in Shelby Township; goes through Washington Township, Romeo, Armada and ends in Richmond Township (Division and Main streets) (g et trail directions on Traillink.com) • Phone: 586-493-5737 (Macomb County Planning & Economic Department) • Hours: open one hour before sunrise until one hour after sunset • Admission: free Some 24 miles of abandoned railroad are now a premier east-to-west nature stroll in Macomb County - all paved! The trail links to 180 miles of trails through southeast Michigan. To trek the full route, enter at the Shelby or Richmond entrances (there's parking near both). Families love the Washington Township entry: Grab a snack with the kids at the park and pavilion at the trailhead (on West Road about a quarter mile west of Van Dyke Avenue), then head a couple miles in either direction. In Armada, a 40-foot bridge over the Clinton River gives an amazing view, including dairy cows at pasture. And from 24 to 29 Mile roads, find a few benches for resting. Oakwoods Metropark • Address: 32911 Willow Road , New Boston • Phone: 734-782-3956 • Hours: 8 a.m.-dusk daily • Admission: $1 O/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails Beautiful trails, the picturesque Huron River, scenic woods and a nature center are just a few of the highlights of this 1,756-acre metropark, located near Flat Rock. Along the trails, spot an ancient sandbar, garden and three-acre pond. There's also a paved 15-mile hike-bike path nearby connecting Oakwoods, Willow and Lower Huron Metroparks, plus an equestrian path and backwater trails for canoeists. Walkers, bicyclists and inline skaters are welcome on the paved trail; walkers only in the nature area. Orion Oaks County Park • Address: 2301 W. Clarkston Road, Lake Orion • Phone: 248-625-0877 • Hours: 30 minutes before sunri~e to 30 minutes after sunset • Admission: daily vehicle pass: $5/0akland County residents, $12/nonresidents; $4/military and seniors (ages 62-plus) Ten miles worth of trails for hiking and mountain biking wind through 916 acres of serene naturescape. Parking lots are located on Clarkston, Baldwin and Joslyn roads. Fuzzy, four-legged members of the family can run at Orion Oaks Dog Park, located at the Joslyn Road entrance. At the same entrance, a wheelchair-accessible pier juts out into Lake Sixteen and permits fishing, and there's a small boat launch for non-motorized boats only. A 120-foot boardwalk bridges the lake and links two trail systems. Park Lyn don (County) • Address: North Territorial Road, one mile east of M-52 (between Embury Road and M-52), Lyndon Township • Phone: 734-971-6337 • Hours: dawn-dusk daily • Admission: free This hilly natural gem is truly one for the hikers - no bikes allowed! Tucked up in the northwest pocket of Washtenaw County, this park contains more than 500 species of plants within a wide variety of habitats, from marshes, bogs and ponds to forest and prairie lands. The park, which is divided by North Territorial Road, offers plenty of knockout geological features on these two miles of marked natural trails, like a 100-foot elevation change (left behind where a big glacier melted); the Waterloo Pinckney Trail also passes through here (it connects to another 50 miles). Watch for cool finds like the pileated woodpecker and white lady slipper orchid. Note: Terrain too steep for young kids. Ro lling Hills Park (County) • Address: 7660 Stony Creek Road , Ypsilanti Township • Phone: 734-484-9676 • Hours: 8 a.m.-dusk (no later than 9 p.m.) • Admission: daily vehicle pass: $6/Washtenaw County residents, $10/nonresidents 189 Here you'll also find five miles of paved surface for walking, biking and rollerblading, three miles of hiking trail with two observation decks and rolling terrain, and a three-quarter-mile nature trail that winds through tall trees. An awesome pick for younger kids and those with special needs, Rolling Hills has a half-mile of nature trail that is fully handicap-accessible. In winter, the paved trail is cleared. Stony Creek Metropark • Address: 4300 Main Park Road, Shelby Township • Phone: 586-781-4242 • Hours: 6 a.m.-10 p.m. April-October, 7 a.m.-8 p.m. November-March • Admission: $1 O/daily vehicle entry permit, free to trail-users if you enter through park roads and hike/bike trails The fun here revolves around Stony Creek Lake - literally! The eight-mile paved hike-bike trail circles the water for a scenic stroll. Or "rough it" on the six miles of natural paths that wind through lush woods, fields, woodland edges and small wetlands (between the two, you'll likely see a flock of turkeys). In winter, you can stroll, cross country ski or snowshoe across marked trails. This big 4,461-acre park, spanning both Macomb and Oakland counties, also has loads of outdoor sports like disc golf, plus a nature center. After your hike, take the kids to the fun and colorful playscape at Eastwood beach, located near the park's entrance. 190 Americans' Favorite Outdoor Activities Are Perfect for Parks and Rec NRPA recently conducted a nationwide survey that found that Americans' top-three favorite outdoor summer activities include walking and hiking, going to the beach and having a picnic or barbeque. The survey also found that favorite activities varied slightly between generations with millennials favoring going to the beach and Gen Xers and baby boomers favoring picnics and barbeques. Check out the full summary of the survey in our press release. Share the related infographic with your community and encourage them to do their outdoor activities in your parks! NRPA Americans Reveal Their Favorite Summer Outdoor Activities Walbing, hibing and going to the beach among top three ASHBURN, Va. - June 6, 2016 - As the official summer season draws near, many Americans will find themselves spending quality American's Favorite time outdoors. A recent online survey conducted by the National Summer Outdoor Activities An online survey conducted by the National Recreation and Pa ik Association asked 1,000 Recreation and Park Association Americans. ages 18+, what their favorite summertime outdoor activities are. All top 3 results refl ect activities that can be enjoyed at public parks nationwide. (NRP A) found that Americans favor going for a walk/hike, going TOP 3 ACTIVITIES: to the beach and having a picnic/barbeque over other common summer activities. The survey also found that, compared to older ~ generations, millennials prefer going to the pool versus going for a HAV ING A PI CNIC GOING FO R A GO ING TO THE OR BARBECUE WALK / HI E BEACH summertime walk/hike. 55% 49% 40% A total of 1,000 Americans were asked to select their favorite FAVORITE ACTIVITIES BY G ENER ATION : BABY summe1time outdoor activities. Fifty-five percent overall indicated MILLENIALS GEN X'ERS BOOMERS that having a picnic/barbeque was a favorite activity; 49 percent GOI NGTO ~ HAVI HG A PIClllC ~ HAVING A PIC NI C 1 OR BAR BE CU E OR BARBECUE overall indicated that going for a walk/hike was a favorite; and 40 43%Cll 54% 64% percent overall indicated that going to the beach was a favorite. 0 GOIN G FORA 0 GOING FORA HAV[NG A PICNI C ~ WALK/ HIKE O R BARBECUE WALKJ H IKE Other activities selected included exploring nature (36 percent); 4 0% ~ 46% ~ 58% attending festivals (30 percent); going to the pool (28 percent); ~ GOINGTO GOIHG TO GOINGTO TM E POOL 1 THE BEACH 1 THE BEACH camping (20 percent); working out (16 percent); boating/water ~ 39% ~ 37% ~ 43% activities (16 percent); and playing sports (11 percent). www.nrpa.org a.;:.;:1~~.., , 'UVi:'fo:""'°.ut.:•twt~..,..r~,.- · ...1 P.n~l)t1..s-JJ~ 11 ~ NationalRecreation ¥'"'." ll OOl...-~_.1"'- h ~•;io-•..,.,..,, ~ a-a>L'<. l ...._.,.,.i,! f ,~ " r11H\:C< W~l ' 11 h ' ' ' h ff: • ~-~~u·~ ~ , ~ -~,"""'-'~ ~ 0 ~""""~=m and ParkAssocio llon Generat10na y, t ere was some vanat10n mt e types o avonte :;~~~.:=~::e?.:t:~::;'.'t".=.E.E:.: .,,,..,,,,."""""'"o" '". N ?S .)) - ..... l 1'1 11 1<4S.SOCl.IT l0tl activities chosen. The top three favorite activities for millennials ~~:::;.s~;.-?i::~~~e-~=~~"'f"~;;'T~!HE':-::" were going to the beach (43%); having a picnic/barbeque (40 percent); and going to the pool (39 percent). For gen x' ers, the top three activities chosen were having a picnic/barbeque (54 percent); going for a walk/hike (46 percent); and going to the beach (37 percent). Among baby boomers, the top three favorite activities were having a picnic/barbeque (39 percent); going for a walk/hike (35 percent); and going to the beach (26 percent). 191 "Participating in regular outdoor activities is an important component to living a healthy lifestyle," said Barbara Tulipane, NRPA President and CEO. "Outdoor activities also foster a sense of community, as they bring people together, leading to healthier and more sustainable communities overall." National, state and local parks are an ideal spot for engaging in popular summertime activities. In fact, most park agencies offer specific programming and spaces geared towards outdoor activities. There are also added health benefits to utilizing park space for outdoor activities. Between 2000 and 2012, more than 85 studies were published linking parks to better physical and mental health. "I encourage our local park and recreation agencies to use these survey results as a way to develop meaningful programming for citizens of all ages," said Tulipane. To learn more about the NRPA, visit www.nrpa.org. To view the full-size infographic, click here. To view interactive chai1s with the survey results, click here. About The National Recreation and Park Association The National Recreation and Park Association is a national not-for-profit organization dedicated to advancing park, recreation and conservation efforts that enhance quality of life for all people. Through its network of 50,000 recreation and park professionals and citizens, NRPA encourages the promotion of healthy and active lifestyles, conservation initiatives and equitable access to parks and public space. For more infonnation, visit www.nrpa.org. For digital access to NRPA's flagship publication, Parks & Recreation, visit www.parksandrecreation.org. ### Media Contact: Heather Williams 703 .858.4743 [email protected] @NRPA_News 192 American's Favorite Summer Outdoor Activities An online survey conducted by the National Recreation and Park Association asked 1,000 Americans, ages 18+, 1.Nhat their favorite summertime outdoor activities are. All top 3 results reflect activities that can be enjoyed at public parks nationwide. T O P 3 ACTIVITIES: HAVING A PICNIC GOING FO.R A GOING TO THE OR BARBECUE ALK /Hl~E BEACH 55% A9% 40% FAVORITE ACT IVIT IES BY GENERATION : BABY MI IL 11. B~ IALS GEN X'ERS BOOMERS GOINGTO HA. VING A PICNIC HAVING A PICNIC THE BEAOH OR BARBECUE OR BARBECUE 1' ,. 43% 54% 6 64% HAVING A PICNIC GOING FOR A GOING FOR A WALK/HIKE WALK/HIKE OR BARBECUE 40% ~ 46% ~ 58% 1L!J GOINGTO GOING TO GOING TO ~ H THE POOL THE BEACH THE BEACH ~ 3 9% 37% 4 3% 1 1 193 CertifiC'lte,f·,(~AIJ!tCl~tion • _-·. , ~ Is Presented On June -1-3.,2016, To - The City CouncU.an-d.:the- Eni pfOyee and Volunteers for the CitV-of Clawson wish to extend~their-~in~er~~~appreciatlon~~foryour ge~erouS--'d'onati0n to the 2016 Annual , ' I · ,1 - ~ ... - .... rm - Employee and Volunteer 'RecdgnitiOn Picnic. , lt-=is the ._011ly_~tim~eof the year that all ·... , -:..._;_,; - } ~ - ~-....- ~· :: ~ those giving service to the ·comm·u·nity on behaff of the City ar:.ebrought together for - ·- - the purpose of recognizing the_ir work for the-past twelve months. Your contribution - - to this event is very much valued 1 both by the recipients and the city 's leaders for ' your help in making this possible. It is a ·small token but the gratitude is deeply felt as we present this certificate to you. ;ff~tJ""Pe-l('Wiv.e-h CtJ(J.l(Clf/lfMbe-1";f/att tffb1"1eh, ;ff~tJI"fl"tJTe,/I(l/o«11e, lfit't"IWJ' CtJ(J.l(etf/lfMbe-1"!Je-btJl"ah k/tJ17f'e,ff CtJ(J.l(C/f/lfMbe-1"Vr#rl/o/"ttJI( Ctff ;ff(//(~!"l!rv-i ftJ!!tJei 194 With 717-acre land purchase, Michigan getting new state park By AP Author Posted: 7:46 PM, June 16, 2016Updated: 7:46 PM, June 16, 2016 LANSING, Mich. - Michigan is getting a new state park - and it's the first to be managed jointly with a county recreation agency. The Department of Natural Resources says the state has spent $2.9 million to purchase 717 acres in Jackson County's Norvell Township. It's being combined with 405 contiguous acres in Manchester Township owned by Washtenaw County and will be called the Watkins Lake State Park and County Preserve. It becomes Michigan's 103rd state park. Public meetings will be scheduled to discuss a management plan that will guide development of the Watkins Lake park. Officials say recreational opportunities will include hiking, birdwatching, upland hunting and mountain biking. The park will feature open meadows, mixed hardwoods, low wetlands and Watkins Lake, which is popular with waterfowl during fall and spring migration. Copyright 2016 The Associated Press. All rights reserved. This material may not be published, broadcast, rewritten or redistributed. 195 e Det oit News FootGolf gains foothold with Metro Detroiters Charles E. Ramirez, The Detroit News 11 :30 p.m. EDT May 20, 2016 FootGolf is catching on in Metro Detroit Tauny Thompson of Washington Township yells into the FootGolf follows rules similar to golf, but air after kicking, and missing, the hole from a few feet away instead of using a club, players kick a soccer during a round of FootGolf at Myth Golf & Banquet in ball into a 21-inch diameter cup on Oakland Township, Michigan. the course.(Photo: Jose Juarez I Special to The Detroit News) Jose Juarez, Special to Detroit News FootGo/f - Mix of soccer and golf is a Jot of fun and growing in popularity in the area Getting your kicks is par for the course in a sport that's taking over greens in Metro Detroit. Mix one part golf with one part soccer for the game known as FootGolf. Its popularity is on the upswing and a growing number of Metro Detroit golf courses are offering tee times to play. "It's been a huge success," said Rob Vargo, manager of the Vargo Golf Company in Oakland Township. "We're booking birthday parties, outings and leagues. It has just opened up a whole new clientele." He said the company plans to open a new FootGolf course this summer at one of the golf courses it manages in Detroit - the Palmer Park Golf Course. FootGolf players use the same courses as golfers but just target different, larger holes. In addition, FootGolf games are played as golfers play their rounds; the san:e courtesy rules apply. Zack Baker, 17, of Madison Heights tried FootGolf for the first time Tuesday afternoon. He was joined by three of his friends, who also had never played before, for an outing at the Red Oaks Golf Course in Madison Heights. "It's really fun ," he said. "I enjoy how competitive it is but how easy it is to play." 196 At its core, FootGolf is a combination of soccer and golf. It's rules look more like those of golf, but instead of hitting a ball with clubs to sink it into a 4 1/4-inch diameter hole in as few shots as possible, players kick a No. 5 soccer ball in a 21-inch diameter cup. A No. 5 soccer ball, which weighs up to 16 ounces and has a circumference of 28 inches, is the international standards for all players ages 12 and older in matches. Courses for FootGolf also have tee boxes, greens, bunkers and hazards. A round of the game can take anywhere from 90 minutes to a couple of hours, about the same time as a round of golf. Owned and operated by the Oakland County Parks and Recreation Department, Red Oaks boasts being one of only 15 courses in Michigan accredited by the American FootGolf League. The golf course has offered FootGolf for the last three summers. "It's been very popular," said Matt Pardy, Red Oaks' supervisor. "It's been growing in popularity since we launched it." The course charges $14 per adult to play nine holes of the game and $23 with a golf cart rental included. Kids 17 and younger are $11 for nine holes and $18 if they ride along in a golf cart. It also charges $5 to rent a soccer ball, plus a $20 deposit. Players can bring their own soccer balls, too. Pardy said there haven't been many complaints from golfers about FootGolfers. "Sometimes, there's a little education that has to happen because it's something new and golfers aren't familiar with it," he said. "But for the most part, people have been understanding. It doesn't seem to slow the pace of golfers either. By and large, it's been received positively." • Participants talk about the appeal of a game that's part soccer and part golf. Charles E. Ramirez, The Detroit News Today's version of golf can trace its roots to 1457 in Scotland, while modern soccer goes back to the 1860s in England. However, it's not clear when or where they were spliced and FootGolf was born. The first nine-hole FootGolf tournament was organized and played in the Netherlands in 2008, according to the American FootGolf League, or AFGL. Founded in 2011 , the group is the sport's governing body in the U.S. and the exclusive American member of the Federation for International FootGolf. League officials said since 2011 , the number of courses where FootGolf is played has grown to nearly 500 courses in 48 states, the District of Columbia and Puerto Rico. They also said more than 150 golf courses added FootGolf last year alone. Vargo said his company first began offering FootGolf tee times at its golf course in Rochester, The Myth. The game is played on its Par 3 course. 197 "It just caught on ," he said. "We've been very busy and very happy with its success." Its popularity is one of the main reason's the company is putting the game in at Palmer Park on Detroit's west side, Vargo said. Experts and players said the reason the game is becoming popular is it has broad appeal. Vargo said younger generations who've played soccer in leagues or for school like the game because it's great practice for the so-called beautiful game. "But it's just a fun sport," he said. Both Vargo and Pardy said game also has the potential to introduce young people to golf. "It's been bringing in new clientele and some new people who necessarily didn't have an interest in traditional golf," Pardy said. Karen McCracken, 55, of Shelby Township said the game's draw for her is it lets her and her group of friends get together for a good time and have a few laughs. She said she's played FootGolf a couple of times a year for the last two or three years. Last Sunday, McCracken and some of her pals played FootGolf at The Myth to celebrate a birthday. It was kind of cold, she said, but they didn't let it chill their spirits. She also said no one she's ever taken out to play has turned down an invitation to play again . "You don't have to be a great athlete or golfer to play, " McCracken said. "You just go out there to have fun ." [email protected] (313) 222-2058 198 Oakland County Parks and Recreation celebrates its 50th Anniversary Nicole Rupersburg I Friday. May 27, 2016 (;JAKLAND • COUNTY PARKS 1 This year Oakland County Parks celebrates its 50 h anniversary serving Oakland County's 1.2 million people with some of the best outdoor recreation opportunities available in any park system in the state of Michigan. Whether you're looking to walk, hike, cycle, mountain bike , go horseback riding , go cross-country skiing, go canoeing or kayaking, ride a rowboat or paddle boat, belly-flop down a water slide, swim, fish, bird watch, play golf, play volleyball , picnic, host a graduation party or a family reunion, camp (with themed recreational activities for campers to enjoy), or any number of other outdoor activities to enjoy solo or with family and friends, Oakland County's thirteen 199 parks offers ample opportunities for all of this and so much more. Throughout this spring and summer, Oakland County Parks and Recreation is introducing a number of programs to celebrate this landmark anniversary. Visitors to Oakland County Parks are encouraged to capture and share their experiences in the third annual Pies of the Parks Photo Contest. Guests are invited to submit their photos of the parks to this contest sponsored by the Oakland Camera Club. Submitted photos must falls into a "PARKS" category: parks, artistic, recreation, kids, and selfies, and they must be taken within the thirteen Oakland County Parks with a limited of two entries per category. Photos will be judged by members of the Oakland County Camera Club. 1si, 2nd, and 3rd place winners will be announced from each of the PARKS categories as well as a Best of Show. The Best of Show photo will appear on the cover of the 2016 Oakland County Parks Annual Report. In partnership with Oakland County Arts, Culture and Film , the Best of Show and each 1 st place category winner will be displayed at the Oakland County Executive Office Building from October 4 through November 18. All entries will also be displayed at OaklandCountyParks.Smug Mug. com . Entries must be submitted via email with a completed entry form from May 30 through September 5. Official contest rules and entry forms can be found at DestinationOakland.com , along with locations and information on each of the parks. Normal park entry and admission fees to access the parks are required . Winners will be announced September 30 . "Pies of the Parks Photo Contest is a celebration of the faces and places that make up Oakland County Parks," Executive Officer Dan Stencil said in a press statement. 'This contest gives us the opportunity to see our parks through the eyes of our visitors and provides guests a way to visually share their experiences." Oakland County Parks and Recreation is also offering a Summer Fun Passbook this summer for only $15 (a $68 value), offering a sampling of a number of programs and services through the Oakland County Parks. Oakland County Parks visitors can also look forward to several special events and discount days in the coming months, including: *June 15-19 -- Admission at Red Oaks Waterpark discounted 50% *July 1 -- Annual Independence Day Fireworks display, Addison Oaks County Park *July 2 -- Annual Independence Day Fireworks display, Groveland Oaks County Park *July 8 - Enjoy fireworks and a free concert at the Oakland County Fair, Springfield Oaks County Park *Sept. 11 , Nov. 24, Dec. 24 and Dec. 31 - Guest Appreciation Days, with free park entry at all day-use parks and dog parks *Dec. 25 - Guest Appreciation Day, with free entry at all three Oakland County dog parks For more information on upcoming events, visit DestinationOakland.com. Join the conversation on Facebook, lnstagram and Twitter@DestinationOak. 200