July 5, 2016 Commission Agenda ~AKLAND COUNTY PARKS Oakland County Parks Historical Spotlight The Oakland County Fair is one of the oldest in the nation, tracing its roots back to the Oakland Agricultural Society, founded in 1830. During the Civil War, soldiers trained at the fairground property in Pontiac. A sign at Saginaw and Fairgrove streets commemorates that history. The fair moved to Milford prior to the turn of the 20th century, where it stayed until the 1930s. In the 30s, the fair returned to Pontiac, where it relocated several times through the years to sites such as the State Hospital grounds and even Oakland County Road Commission property. In 1949 the fair was renamed the Oakland County 4-H Fair. At the time, it was located on an 80-acre farm at the corner of Perry and Walton, in Pontiac. In 1971, the Oakland County 4-H Fair moved again to its current location at Springfield Oaks County Park. In 2008, in order to appeal to a larger population, the "4-H" was removed from the name. Oakland County Fair activities and great food from fair vendors combine to foster memories and family traditions. Stop by fair mainstay, Jack's Lemonade Stand; sink your teeth into delicious broasted chicken prepared by Kevin Bechler; and don't forget to save room for dessert at the Cook's Farm Dairy ice cream booth. YUM! Also at Springfield Oaks Built prior to 1872, the historic James Harvey Davis House served as the residence for the golf course caretaker until 1938, and then as the golf course clubhouse until 1973. Even after restoration by the Springfield Township Historical Society, the home's hardwood floors still bear the marks of more than 40 years of golf spikes. Tours are offered by the historical society. The nationally-historic Ellis Barn was relocated from Dixie Highway in Clarkston to Springfield Oaks County Park in 2005. All of the 4-H exhibits and displays are housed in the barn during the County Fair. The Ellis Barn represents a significant period of Photo Key Michigan's agricultural and transportation history and provides a unique setting for educational opportunities. Constructed in 1884, the barn features a true gambrel 1. Historical scanned print of County giving 4-H club use of 80 acre farm, roof and is now a popular wedding venue in addition to June 2, 1941. 2. Photo of girl and goat by Randal Floyed hosting barn dances, antiques shows, interpretive 3. Alpaca judging at the Springfield Oaks County 4-H Fair, July 12, 2012. programs and other events. 4. Aerial of the Springfield Oaks County Fair, July 15, 201 O 5. Historical scanned print of 1971 moving 4-H flags by horseback from Perry Street Pontiac Fair grounds to Springfield Oaks Fair Grounds. 6. Historic James Harvey Davi s House 7. Historic Ellis Barn with Heritage Garden in foreground 8. Pony ride at Springfield Oaks County 4-H Fair MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:30 a.m. on Tuesday, July 5, 2016, at Oakland County Parks and Recreation Administration Office, located at 2800 Watkins Lake Road, Waterford, Michigan 48328. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 2800 Watkins Lake Road • Bldg 97W · Waterford Ml 48328-1917 248-858-0906 • 1-888-0CPARKS • Destination Oakland.com June 30, 2016 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE. Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI TIME. Tuesday, July 5, 2016 9:30 a.m. PURPOSE . ............................... REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Executive Officer Next Meeting: August 2, 2016 @2:00 PM Meeting Locati~n: Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328 Our mission is to provide quality recreational experiences that encourage healthy lifestyles, 2 support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, July 5, 2016 9:30 a.m. AGENDA Page #'s Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ “ 3. Pledge of Allegiance ------ “ 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-12 5. Approval of Minutes: Regular Meeting of June 7, 2016 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 13 7. PRESENTATIONS: A. 50th Anniversary Testimonials D. Stencil B. Recognition of O.C.S.O. Deputy Storm - 2016 O.C.S.O. Part-time Deputy of the Year K. Sexton C. Michigan State University Extension - Robin Danto, Carol Lenchek J. Brown 14 8. INTRODUCTION: Intern Meaghan Fitzgerald, Grand Valley State University J. Noyes 15 9. CONSENT AGENDA: 16 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 05/31/16 (FM 08, FY16) 17 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 05/31/16 (FM 08, FY16) 18 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 05/31/16 (FM 08, FY16) 19-20 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 05/31/16 (FM 08, FY16) 21 E. FY 2016 CIP Schedule Update Receive & File M. Donnellon 858.4623/D. Stencil 22 F. FY 2016 Non-CIP Maintenance Projects Update Receive & File M. Donnellon 858.4623/D. Stencil 23-25 G. Monthly Purchasing Reports for Month Ending 04/30/16 (FM 07, FY16) Receive & File P. Castonia/D. Stencil 26 H. Monthly Food & Beverage Vendor Sales Reports 04/30/16 (FM 07, FY16): Receive & File 27-28 1. Katherine's P. Castonia/D. Stencil 2. Fuller Oak Management Receive & File P. Castonia/D. Stencil 29-30 Receive & File 31 3. MMD P. Castonia/D. Stencil 10. REGULAR AGENDA: 32-47 A. Proposed RFP for Engineering/Design Independence Oaks Sashabaw Safety Path - Information/Approval Z. Crane/M. Donnellon Independence Township/Oakland County & Timeline - @ Independence Oaks Park 3 48-102 B. Proposed RFP for Independence Oaks-North Bailey House Information/Approval J. Myers/M. Donnellon C. Proposed RFP for Independence Oaks-North Manor House 103-130 Information/Approval P. Castonia/J. Myers/M. Donnellon/D. Stencil - Executive Estate Development Lease 131-139 D. Proposed Residential Lease Renewal - Independence Oaks Kristi Ottman Leahy Information/Approval/BOC P. Castonia 140-149 E. Governmental Interlocal Agreement with Groveland Township for Controlled Burns at Groveland Oaks County Park for Invasive Species Control Information/Approval/BOC M. Prowse/B. Bird 150-153 F. 2015 Michigan Department of Natural Resources OC CISMA Michigan Invasive Species Grant Program Award - Match Funding Information/Approval/BOC M. Prowse/B. Bird 154-156 G. FY 2016 CIP Project Approval: Addison Oaks Fuel Tank Replacement Change Order Information/Approval M. Donnellon 858.4623/J. Myers/D. Stencil 157-164 H. Pending CIP Project Summary Receive and File M. Donnellon 858.4623/D. Stencil 165-166 I. Proposed Park Concept Plan: 2018-2022 OCPRC Comprehensive Master Plan (1 and 2 of 13) Addison Oaks Park Concept Plan and Catalpa Oaks Park Receive & File M. Prowse/D. Stencil Concept Plan 11. REPORTS: 167-200 A. Executive Officer Report Receive and File D. Stencil B. Update on Proposed OCPR Website Upgrades Receive and File P. Castonia C. Participation and Program Review & Data Report Update FY 2016, Month 03 Receive and File T. Fields/J. Dunleavy 858.4647/T. Hughes 343.1011 D. Executive Committee Update Receive and File G. Fisher 12. OLD BUSINESS G. Fisher 13. NEW BUSINESS G. Fisher 14. ADJOURN Next Meeting: 2:00 P.M. on Aug. 2, 2016 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 4 Oakland County Parks and Recreation Commission Regular Meeting June 7, 2016 Chairman Fisher called the meeting to order at 2:08 p.m. in the meeting room at the Independence Oaks Lewis E. Wint Nature Center. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, Executive Committee Member Gary McGillivray, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Christine Long, David Potts COMMISSION MEMBERS ABSENT WITH NOTICE: Jim Nash ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Phil Castonia, Chief of Business Operations D J Coffey, Independence Oaks Park Supervisor Zach Crane, Architectural Engineer II Mike Donnellon, Chief-Park Facilities Maint. & Dev. Jim Dunleavy, Chief-Park Operations & Maint.-North District Terry Fields, Chief-Recreation Programs and Services John Haney, Recreation Program Supervisor Tom Hughes, Chief-Park Operations & Maint.-South District Karen Kohn, Supervisor Admin. Services - Retired Melissa Prowse, Supervisor of Planning Desiree Stanfield, Supervisor of Communications & Mrktg. Brendan Westley, Intern OC Corporation Counsel Jody Hall, Attorney OC Fiscal Services Jeff Phelps, Parks and Rec. Fiscal Coordinator OC Human Resources Sara Kohn, Human Resources Analyst I OC Purchasing Andy Krumwiede, Buyer II Oakland County 4-H Fair Association L C Scramlin, Director Loren Hotchkiss Oakland Aquaponics Bruce Ellwinger Jeff Ellwinger Oakland County Historical Comm.