150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland
Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal E-mail: [email protected]
Coordinating Office Bangladesh
Rehabilitation Assistance Cyclone Sidr: ASBD81 (Revision1) Appeal Target: US$ 1,284,617 Balance requested: US$ 391,291
Geneva, 8 July 2008
Dear Colleagues,
In November 2007, Bangladesh was hit by the Cyclone SIDR, reported to be the worst cyclone since 1991. It developed over the Bay of Bengal and made landfall on 15 November 2007 in the coastal areas of Bangladesh. It brought winds of up to 250 Km/hr and associated tidal surges. These tidal surges penetrated deep and extensively inland, compounding the already existing problems from seasonal flooding.
ACT alliance responded to the disaster with funds sourced by the appeal ASBD72 Cyclone Sidr and the follow-on appeal ASBD81, launched on 8 May 2008 to support ACT members in rehabilitation activities.
The appeal ASBD81 included the response proposed by the ACT member Rangpur Dinajpur Rural Service (RDRS) only. The revision of ASBD81 will include responses by the additional five ACT members: Church of Bangladesh Social Development Programme (CBSDP), Christian Commission for Development in Bangladesh (CCDB), KOINONIA, Lutheran Health Care Bangladesh (LHCB) and Social Health & Education Development (SHED).
1. Rangpur Dinajpur Rural Service (RDRS) responded to this disaster through one of its development partners, the Resource Integration Centre (RIC). In the emergency relief operation RIC provided food, drinking water, warm clothing, temporary shelter, and medicine. In the present post-emergency phase of 5 months, RDRS and RIC are implementing presently following activities: Repairing and reconstruction of houses, establishment of WATSAN system, livelihood restoration support and repairing of community places.
2. Church of Bangladesh Social Development Programme (CBSDP), proposes to rehabilitate livelihoods of many of the worst affected people and to reduce vulnerability to future disasters. Specifically, the support intents to provide 4000 families with tree saplings, provide labourers with cash for work, build a multi-purpose flood/ cyclone shelter and train families in disaster preparedness measures.
3. Christian Commission for Development in Bangladesh (CCDB) plans to support up to 2340 families in rehabilitating their livelihoods through cash for work, distribution of cattle, support to reconstruct houses and latrines.
Bangladesh – Rehabilitation Cyclone Sidr Affected 2 ASBD81 Appeal 4. Koinonia proposes to construct minimum standard housing for 50 of the most affected and vulnerable families in the hard hit Barguna district.
5. Lutheran Health Care Bangladesh (LHCB) plans to assist most affected people to regain their livelihoods through providing 100 flood resistant houses, fishing equipment to 60 families, 50 deep tube-wells to severely affected communities (10,000 beneficiaries), rickshaw vans to 35 men and sewing machines to 40 women.
6. Social Health & Education Development (SHED) proposes assistance for the recovery of vulnerable families through rehabilitation of homes and livelihoods, in particular through the support to construct 550 homes, a cash-for-work scheme for 1,600 men and women, supply of rice seeds to 2,000 farming families and supply of boats and fishing nets to 30 fishing families.
Balances from previous appeal : Please note that the members CCDB and SHED still hold balances from the previous appeal ASBD72 that should be used for the implementation of the present appeal. To this end, ACT CO would like to request its funding members to endorse, in principle, the use of these funds at the earliest convenience. The members whose contributions make up the balance will be approached individually for approval or for confirmation.
Coordination budget: The appeal includes a budget line for coordination services by ACT CO funded by FCA.
Project Completion Date : RDRS 31 October 2008 CBSDP 28 February 2009 CCDB 30 April 2009 Koinonia 28 February 2009 LHCB 31 December 2008 SHED 28 February 2009
Reporting schedule:
Reports ACT CO RDRS CBSDP CCDB Koinonia LHCB SHED Interim narr. + fin. n.a. 31/11/08 31/12/08 30/11/08 n.a. 31/11/08 Final narr. + fin. 31/12/08 30/04/09 30/06/09 30/04/09 31/02/09 30/04/09 Audit 31/01/09 31/05/09 31/07/09 31/05/09 30/03/09 31/05/09
Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested:
RDRS CBSDP CCDB Koinonia LHCB SHED Coord Unalloc. Total Appeal Targets 197,186 130,735 386,319 32,516 196,387 341,329 7, 412 0 1,284,617 Les: Pledges/ 182,332 0 0 0 0 27,040 7, 412 683,809 893,181 Contributions Balance 14,854 130,735 386,319 32,516 196,387 314,289 0 - 683,809 391,291 Requested
Please kindly send your contributions to either of the following ACT bank accounts:
US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A
Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z
Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 Bangladesh – Rehabilitation Cyclone Sidr Affected 3 ASBD81 Appeal 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A
Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer, Michelle Yonetani ([email protected]), of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.
We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.
For further information please contact: Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Michelle Yonetani (phone +41 22 791 60 35 or mobile +41 79 285 29 16) ACT Web Site address: http://www.act-intl.org
John Nduna Director, ACT Co-ordinating Office
Bangladesh – Rehabilitation Cyclone Sidr Affected 4 ASBD81 Appeal BACKGROUND DESCRIPTION OF THE EMERGENCY SITUATION
Background: Cyclone Sidr developed over the Bay of Bengal and made landfall on 15 November 2007 in the coastal areas of Bangladesh. It brought winds of up to 250 Km/hr and associated tidal surges. These tidal surges penetrated deep and extensively inland, compounding the already existing problems from seasonal flooding. It was reported as the worst cyclone to affect Bangladesh since 1991.
Cyclone Sidr ravaged 31 of Bangladesh’s 64 districts mainly within Barisal and Khulna Divisions. As of 30 November, the Government of Bangladesh (GoB) official reports indicated that more than 8.5 million people were affected by Cyclone Sidr, with a death toll of 3,268 people, with a further 872 missing and 39,773 injured. Material damage was severe, with over 563,877 houses destroyed and a further 885,280 houses partially damaged. The Government of Bangladesh (GoB) estimates that more than 2 million acres of crops were damaged. Over 1,252,344 livestock were confirmed dead, which represents a critical loss of household assets, with an associated loss to wealth and income, as well as a loss in milk production for families own consumption. Extensive damage to roads and public buildings was also reported, including 2,287 educational institutions destroyed and another 12,343 partially damaged. The twelve most affected areas include Bagerhat, Barguna, Barisal, Bhola, Gopalgonj, Jhalkhati, Khulna, Madaripur, Patuakhali, Pirojpur, Satkhira and Shariatpur districts.
The government immediately sanctioned Tk.95, 000,000 GR cash, 3000 MT of GR rice, 3000 packets of food items and family kits were allocated for the affected people of 11 districts. 732 medical teams were working at several worst affected areas. Bangladesh Army, Navy and Air force people were engaged in relief distribution, restoration of communication and also bringing normalcy in the affected areas. The caretaker government also welcomed all kinds of foreign assistance from any outside government. Different countries all over the world responded very quickly to this cause. Many national, international and donor organizations were working very hard to bring new lights into the lives of the people.
OVERALL GOAL OF THE RESPONSE
The overall goal of this response is to mitigate the impact of the damages caused by Cyclone SIDR in areas hardest hit. The six ACT members Rangpur Dinajpur Rural Service (RDRS), Church of Bangladesh Social Development Programme (CBSDP), Christian Commission for Development in Bangladesh (CCDB), Kononia, Lutheran Health Care Bangladesh (LHCB) and SHED have coordinated their response in joint ACT forum meetings to avoid any duplication of their efforts.
The members all focus their interventions on rehabilitation of housing (all six members). The assistance also includes measures to rehabilitate community infrastructure (shelters, water supply, dams), to restore livelihoods in agriculture, to assist in income generation, and in some cases, members are planning disaster preparedness training and awareness.
The ACT members will ensure through coordination and joint monitoring that ACT policies will be respected. All ACT members are aware of and committed to adherence to the Code of Conduct for the International Red Cross, Red Cross Movement, NGOs in Disaster Relief, the Sphere Standard, and of the need to implement the activities in line with the ACT Gender Policy Principles.
In the subsequent sections, the proposals are presented as planned by each individual ACT member.
Bangladesh – Rehabilitation Cyclone Sidr Affected 5 ASBD81 Appeal
I. REQUESTING ACT MEMBER INFORMATION
Rangpur Dinajpur Rural Service (RDRS) – LWF/WS
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Rangpur Dinajpur Rural Service (RDRS) Bangladesh is a large and well-reputed rural development poverty alleviation agency in Bangladesh, working in 57 Upazilas (Sub-districts) across 11 Districts in the northwest and northeast regions in Bangladesh. RDRS was established in 1972 as the Bangladesh Field Programme of the Lutheran World Federation, Department for World Service (LWF/DWS) to respond to needs arising from the War of Liberation. Since then, its work has progressed from refugee and relief assistance, through rehabilitation to encompass a wide variety of integrated development activities and continuing humanitarian interventions.
After transforming itself into an autonomous national Bangladeshi organization in 1997, RDRS formally became an associate programme of LWF/DWS and an active partner of ACT International.
After over 35 years in northern Bangladesh, RDRS is a household name in this deprived region and a leading rural development actor in Bangladesh. RDRS has facilitated tangible improvements in the lives and rights of people living in poverty in Rangpur-Dinajpur region. As the experience and understanding of poverty and development issues evolved, so RDRS’ objectives and programmes have also adapted in response. Women, landless and marginal farmers, children, the disabled, minority groups (geographic as well as socio-economic) have all received attention and resources. Yet the purpose and role of RDRS has remained constant: to enable the rural poor to make better lives for themselves and their families.
Throughout its history, RDRS has responded to a number of major emergencies and disasters providing support to the people during famine, flood, drought and cold. In conjunction with ACT International partners, RDRS also responds with humanitarian aid for those communities devastated by disaster and in supporting ongoing community-based disaster-preparedness and capacity-building efforts. RDRS is a founding member of the regional AZEECON (Asian Zone Environment and Emergency Co-operation Network), a member of the as Disaster Emergency Response Group (donors, NGOs, government), Disaster Forum, NIRAPAD and the ACT National Forum.
Previous experience (most recent) in emergency response: RDRS Bangladesh implemented an Emergency Flood Rehabilitation Programme 2004 with the donation of BDT 18,828,935 from ACT International. ACT support was also received to enable distribution of warm clothing during a winter cold spell in Bangladesh in 2005.
Implementing partners RDRS’s regular working area is far northern Bangladesh while Cyclone Sidr struck in the far south of the country where the organisation has no presence. Due to the severe devastation experienced in the aftermath of the cyclone, RDRS intervened to extend immediate modest relief support working through five partners, which operate development programmes in the affected areas. Among those five partners, RDRS has now selected one in order to carry out rehabilitation activities in the next phase. The partner is a Non Government Organisation (NGO) called Resource Integration Centre (RIC).
Bangladesh – Rehabilitation Cyclone Sidr Affected 6 ASBD81 Appeal The Resource Integration Centre (RIC) started its operation in Bangladesh with relief, rehabilitation and financial assistance programmes for rural women in 1981, the initiative of a distinguished social worker to support national development efforts . RIC’s focus was on the rural poor, especially women. RIC has advanced through learning by doing, adjusting its strategy to prevailing circumstances. RIC’s development programme now extends across a range of development activities, employing several hundred staff and volunteers. A feature of its work is extending assistance to isolated coastal islands, and the ethnic minorities, children and the elderly. However it also works in the capital city and mainland rural areas Working Area of RIC
Total Upazilla (Sub- Total Union Working Area Total Village Coverage District) Coverage /Ward Coverage Narsigdi 6 19 153 Gazipur 3 10 61 Munshigonj 5 26 140 Pirojpur 8 32 194 Bagerhat 4 16 77 Naogaon 4 15 120 Noakhali 1 08 59 Rajshahi 3 18 288 Cox’s Bazar 9 21 132 Dhaka 2 17 79 Dhaka Metropolitan area 30 90
RIC Experience in Disaster management: RIC started its disaster relief and rehabilitation work in 1987. RIC responded quickly to many disasters at Norshindi, Cox’s Bazar, Naogoan, Dhaka, Gazipur, Munshigonj, Noakhali Districts with the assistance from CUSO, ODA/DFID, VHSS, Food for the Hungry, OXFAM USA, Royal Netherlands Embassy, USCB, USAID and CARE Bangladesh, Ministry of Disaster Relief and Rehabilitation, CDMP and UNDP. RIC distributed surveillance packets, constructed houses among disaster-affected people, installed deep tube-wells, dug wells and ponds, provided primary health care support, arranged soft loans for tornado/flood/cyclone and tidal surge affected people. RIC implemented a Disaster Preparedness program in the worst affected communities working with Upazilla and District Disaster Management Committees. Among the activities conducted were baseline surveys, risk and resource mapping, simulation, awareness campaign on disaster, day observance, training for community members, and formation and capacity- building of DMCs.
III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE
Current situation in the area of proposed response: The cyclone has affected the population in multiple ways. In the first instance, Cyclone Sidr rendered people homeless and endangered their lives. Subsequently, through hundreds of fallen trees blocking access and movement, food, water and communication lines have been severely disrupted. To summarise the main immediate effects have been the following:
Loss of food and livelihoods : • 90% loss of the aman paddy crop growing in fields • Homestead gardens were destroyed • Poultry, livestock and fish stocks were lost or damaged • Rural markets were destroyed Bangladesh – Rehabilitation Cyclone Sidr Affected 7 ASBD81 Appeal • Fishermen have lost their boats and nets
Loss of source of water including drinking water • There is a severe lack of potable water and water for household work and others. Dead bodies, fallen trees and other waste have contaminated ponds and other sources of water. Tube wells, the last source of water, are also not functioning in most cases. • People live under threat of a spreading epidemic of water-borne diseases.
Loss of homes and shelter : • Many people are now homeless with the majority staying in the open air due to lack of cyclone shelters despite relatively cold night temperatures during winter months.
Lack of access : • All out disruption to communication, supply and livelihood chains due to thousands of fallen trees preventing people and goods from moving freely • Rescue efforts were hindered and therefore started late in hard to reach areas
A statement of losses and damaged of the proposed 4 unions of Motbaria Upazila is as follows
District : Pirojpur - Upazila : Motbaria
Description of Cyclone Sidr Betmor Amragachia Baramachu Gulshakhali Effects Union Union a Union Union Population 24,000 30,000 12,400 14,700 No.of families 5,780 5,680 3,570 4,000 No.of villages 10 9 9 12 Houses damaged – Partial 578 925 1,500 1,300 Houses damaged - fully 4,000 3,700 3,000 1,500 Trees damaged 95% 95% 95% 95% Water + sanitation systems 100% 100% 100% 100% Livestock 25% 35% 25% 20% Fisheries 100% 100% 100% 100%
Impact on human lives in the area of proposed response: The immediate consequences are severe food shortages which can lead to malnutrition; a lack of shelter; power and water shortages; a lack of warm clothing for combating cold spells; loss of income and consequently a lack of money for medicines and health services.
Description of damages in the area of proposed response: Damage to sanitation facilities and infrastructure is significant. For some of the worst affected areas, one estimate puts the percentage of slab latrines damaged or destroyed as high as 70%. The affected population is now vulnerable to outbreaks of diarrhoea and other hygiene-related diseases. Drinking water sources in many communities have been contaminated by saline and debris. There is a general consensus that many of the contaminated wells can become operational with a few days of pumping, however some wells will need to be decontaminated. Power outages and shortage have affected water supplies in areas with piped water.
Cyclone Sidr coincided with the yearly harvest on which the population relies for its subsistence and livelihoods. Large segments of the population have thus lost household food stocks, as well as their harvest growing in the fields. Livestock are also very important, providing food, fuel, ploughing, capital and transport for households. Reports indicate that up to two million animals have been lost. The livestock that survived are now facing severe fodder shortages and reports indicate an increase in animal diseases leading to further livestock losses. Both coastal and inland populations also rely on Bangladesh – Rehabilitation Cyclone Sidr Affected 8 ASBD81 Appeal fisheries for food and income generation, and household level infrastructure and equipment has been lost. Rapid support to the affected population in these sectors will enhance the Cyclone-affected people’s livelihood and thereby contribute to the food security in the affected region.
In addition to livestock, most rural households are dependent on agriculture. With crops and seed stocks destroyed, it is imperative to provide seed, fertilizer and tools in parallel to initial food distributions.
Based on priority the emergency relief operation provided food, drinking water, warm clothing, temporary shelter, and medicine to meet the immediate needs. At the moment needs can be prioritized as follows:
Repairing and reconstruction of houses Establishment of WATSAN system. Livelihood restoration support Repairing of community places
Security situation in the area of proposed response There is no serious or special security risk at this time. RIC has been working in this region since 1990 including special development projects working among the poorest communities and families so the organisation is well-known and trusted among the community, local administration, local Government and the Special Task force assigned for relief operations.
Location for proposed response
Specific locations to be targeted
District Sub-District (Upazila) Union Pirojpur Motbaria Bethmor, Amragachia, Baramachua & Gulshakhali
Reasons this location was chosen: Motbaria is one of the most severely cyclone-affected Upazilas in Pirojpur district. Four unions of the upazila have been selected for the intervention, as these are the most vulnerable unions. A large number of the households of the proposed area have lost their homes and assets base. Water and sanitation systems in the area have been totally destroyed. Almost 95% of the trees, 35% of all livestock 100% of fisheries have been damaged due to Sidr. Other than emergency relief operations, no other steps have been taken in the area to restore livelihood. Considering the situation RIC has chosen the four most affected unions for rehabilitation support in the area of housing, water and sanitation
Households to receive rehabilitation assistance will be selected in consultation with the local government representatives (Chairmen, member) and the Upazila administration seeking to ensure the most vulnerable receive high priority.
Member or partner’s capacity in the targeted locations: RIC is already working in Pirojpur District through different projects for the past 18 years and maintains good co-ordination with the local administration in all activities. In the proposed area RIC has a fully pledged office set-up since 1990. RIC has a good understanding about the local context, good connections with different stakeholders including the Government administration, and sufficient skilled and experienced human resources to conduct the relief and rehabilitation operation. RIC also enjoys a good reputation from its work in relief distribution following the floods of 2007, 2004 and 1998.
Bangladesh – Rehabilitation Cyclone Sidr Affected 9 ASBD81 Appeal Response to date from your organisation and/or your partners in the targeted locations.
Partners Working area Contents of Relief package No of Families covered Resource Integration Centre Upz – Mothbaria Rice – 15kg, Pulse – 1 kg 500 (RIC) Dt.- Pirojpur Oil – 1 Litre, Blanket- 1 Pcs Prodipan Upz- Sharonkhola Rice- 10 kg, Pulse-1kg 1050 Dt - Bagerhat Salt- ½ kg CODEC Union – Char Rice- 1kg, Salt- 1kg, 600 Dhularchar Pulse- 1kg, Potato – 1kg Upz - Kalapara Oil – 1 litre, Sharee – 1 Lunghi – 1, Water – 1 litre Federation of NGOs in Bagarhat, Cash – 500 Tk., Wrapper -1 500 Bangladesh Jalukhati, Gopalganj Dak Diye Jai (Local NGO) Pirojpur Blanket 200 Donated Tk. 2 lakh cheque to Chief advisor’s Relief fund Total : 2,850
RIC extended following relief support among the affected people utilising support from different partners:
Sl Source District Upazila No of Items N families o 0 UNDP (1st Pirojpur Sadar 1900 Flatten Rice (Chira) 5 kg, Molasses 1 Phase) Motbaria 2000 (gur) 1 Kg Zia Nagar 1000 Nazirpur 1100 Total : 6000 0 RIC own Fund Pirojpur Sadar 273 Flatten Rice (Chira) 5 kg, Molasses 2 (gur) 1 Kg Bagerhat Sharan khola 6500 Food item: Rice, Potato, Onion, Daly, Salt, Oil 6500 Non-food item: Plastic Sheet, Plastic Mug, Plastic Glass, Plastic Bowl, Plastic Rope, Water Can, Candle, Match, Napkin CARE- 0 Proper Moth aria 4000 Food item: Rice, Potato, Onion, Bangladesh (1 st 3 Daly, Salt, Oil Phase) 4000 Non-food item: Plastic Sheet, Plastic Mug, Plastic Glass, Plastic Bowl, Plastic Rope, Water Can, Candle, Match, Napkin Bergerac Shoran kola 1000 B5 Biscuit family 0 NGO – Forum Proper Rotarian 500 ORS, WPT 4 for Dews 0 CAMPE Proper Zinger 400 Rice, Pulse, Onion, Oil, Potato, Salt, 5 Blanket, Share, Lunghi, WPT, Biscuit, ORS, Matches
0 RDRS Pirojpur Motbaria 500 Rice, Pulse, Oil, Salt, ORS, Blanket 6 0 PKSF Pirojpur Motbaria, 200 Tube-well 05, ORS 2000 pack, Fresh 7 Bhandaria water 308 bottle 0 Muslim Aid – Pirojpur Motbaria 250 Rice, Pulse, Oil, Salt, ORS, Bangladesh – Rehabilitation Cyclone Sidr Affected 10 ASBD81 Appeal
8 UK 0 Help Age Pirojpur Pirojpur Sadar 3500 Rice, Pulse, Oil, Salt, ORS, Lungi, 9 International Nazirpur 1500 Sharee, Chador, Blanket 1 UNDP 2 nd phase Pirojpur Motbaria 7500 Blanket, Shawl, Sweater for male, 0 Zianagar 2500 Sweater for children, Mosquito net, Pirojpur Sadar 4500 Soap (Laundry), Soap (Bath), Kitchen Utensil, Sharee, Lunghi, Towel, Candle, Water (2 liter bottle each), Match lighter, Tripol
1 DFID Pirojpur Motbaria 5000 Blanket/Jerry cane 1 Zianagar 300 Sadar 650 Nazirpur 1500 Neserabad 250 Bagerhat Shorankhola 2300 Morelgonj 1010 Kachua 1690/830 Sadar 1600/160 1 Help Age Pirojpur 4000 Rice, Dal, Oil, Salt, Medicine, 2 Germany/ family Blanket German Govt.
Total Family Coverage under Relief Operations : 70,400
Ongoing Rehabilitation Projects
Activities Working Area Donors Budget Rebuilding of 2 schools Motbaria Upazila of ILO 1340000 and 1 dam under Cash Pirojpur distric for work Food Support for 3 Mollarhat, Morelgonj and CARE/ WFP 20 thousand families with months Kachua Upazila of 53 kg of food items per Bagerhat district month a package of Rice, Dal, Oil and Blended food. Water and Sanitation Shronkhola Upazila of CARE 1,48,67,000 support to 13,000 Bagerhat district families (WATSAN) project Repairing of 1400 Motbaria upazila of UNDP 76,30,000 Houses Pirojpur district Repairing of Road Motbaria upazila of UNDP 31,20,000 under cash for work Pirojpur district 30000 labour days
Other assistance provided by other organisations such as local NG0s, INGOs, UN, Government: Government agencies, other local NGOs and INGOs in general have been active to extend relief support among cyclone-affected peoples across the country. However, no significant or similar assistance to that planned by RIC has been extended to those communities and families targeted.
Bangladesh – Rehabilitation Cyclone Sidr Affected 11 ASBD81 Appeal IV. TARGETED BENEFICIARIES
Number and type of beneficiaries 250 of the most severely-affected and most vulnerable households in 4 Unions of Motbaria Upazila (Sub–District) of Pirojpur District will be selected as targeted beneficiaries. From the assessment undertaken by RIC, the allocation of beneficiaries Union-wise will as follows:
Union Women-headed Disabled Older Total households/Widow People Bethmore 25 30 10 65 Baramachua 20 15 10 45 Amragachia 35 15 10 60 Gulshakhali 35 30 15 80
Total : 115 90 45 250
Criteria for the selection RDRS has already carried-out a field assessment in this particular locality to identify the scale, type and distribution of assistance required. Depending on the total assistance available, RIC field staff working with the community and liaising with the local administration and local government will select the most vulnerable and poor households in the community those who do not possess the ability to repair damage to their key assets (housing, other) by their own efforts.
Priority will be given to assisting the most vulnerability and socio-economically deprived families. This will vary according to each community but will include women-headed households, the elderly, disabled and according to destitution-deprivation indicators
RIC actively works with the elected leadership at Union level (especially the Chair) and with government officials at sub-district level. However detailed assessment and validation of need is consulted through focus-group discussions with the community in the affected villages and with the advice and involvement of Union Federations, voluntary associations of the landless and near- landless
RIC is fully aware and staff have been trained on the Code of Conduct and these principles are followed at all stages in the relief intervention. In particular, beneficiaries to receive assistance are selected on the basis of need and vulnerability and not according to caste, creed or ethnicity RIC receives regular requests from local Government and from affected communities. However, it conducts its assessment and arranges assistance purely on the basis of need
Number of targeted beneficiaries according to proposed assistance A total of 250 households will be selected for shelter construction along with the installation of tube wells and sanitary latrines under this rehabilitation project.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal To ensure minimum standards of housing, safe drinking water and sanitation facilities for 250 of the most affected and vulnerable families in the worst cyclone -affected area.
Objectives Construct housing facilities among 250 affected families Access to safe water and a hygienic latrine for all families. Bangladesh – Rehabilitation Cyclone Sidr Affected 12 ASBD81 Appeal
Activities
House construction More than 70% people of the selected area are vulnerable and live below the poverty line. They do not possess any ability or financial capacity to construct or repair their houses. Under this project, 250 houses will be constructed. 1
Tube well Installation 250 tube wells 2 will be installed as a significant number of tube wells have been damaged following this year’s flood. These tube well will reduce water-borne diseases. Raised platforms will be constructed for each tube well to increase durability and protect against contamination during future disasters. The 250 tube-wells will ensure the project fulfils Sphere standards regarding safe and equitable access to sufficient quantity of water for drinking, cooking and personal and domestic hygiene.
Latrine Construction 250 latrines will be constructed. A huge number of latrines were damaged during the recent cyclone. As a result, people are now forced to defecate in open places, which is contaminating the water and creating a health hazard. In these four Unions of the Upazila, 250 latrines will be installed with slab and ring. The latrines will ensure the protection of women who are no longer forced to go to the woods to defecate. These latrines will conform to the Sphere standards of an adequate number of toilets, sufficiently close to dwellings, to allow rapid, safe and acceptable access at all times of the day and night.
Project implementation methodology RDRS has its specialised Environment & Disaster Preparedness Co-ordination Unit (EDPCU) based in Kurigram. This Unit is headed by a Co-ordinator who will be the main focal point for this project and give 50% of their time to co-ordinate the activities with RIC. One Engineer from RDRS will also be posted at the working area of RIC to oversee the day-to-day activities. The required number of staff will be recruited by RIC for project implementation and certain existing RIC staff will be allocated to this project.
Beneficiaries will oversee and assist the construction activities of their houses. They will also sell their labour for these activities In house construction, tube well sinking, and latrine installation manual labour will be required both male and female
RIC will work closely with Local Community Organisations, specifically Union Parishad (Council), to assist in the proper selection of beneficiaries. RIC will also sought support from the local community in advising on the design and in implementing and monitoring the project.
In selecting beneficiaries we will avoid discrimination depending on caste, creed and culture. Special preference will be given to disable, widowed and separated family members.
1 RDRS implementing partner (RIC) is working alongside CARE International and plans to build the same type of houses that CARE is building. The planned houses are roughly of the same standard or just slightly better than the houses that are being replaced. The standard of housing is lower than that planned by LHCB, however, it should be noted that LHCB and RDRS partners are not working in the same districts. 2 RDRS partners are working in an area that does not have a problem with ground arsenic poisoning. Consequently, the tube wells planned are of a depth of only 60 to 100 feet and can be dug manually (a shallow tubewell). Tube wells planned by LHCB, on the other hand, have to be drilled to a depth of up to 1,000 feet (a deep tube well) as the soil in their operational areas is contaminated with arsenic. LHCB tube wells are consequently much more costly than those planned by RDRS . Bangladesh – Rehabilitation Cyclone Sidr Affected 13 ASBD81 Appeal All senior and most mid-level staff of RDRS and RIC know about the Code through training. Through orientation, RDRS have already disseminated the key messages among mid-level and field staff.
RDRS and RIC are fully aware of the concerns of HIV/AIDS, gender and the environment and special care is taken in all development activities to ensure that these concerns are taken into full consideration.
Sphere Standards have been taken into consideration especially in selection procedures and maintaining the recommended distance of tube well and latrine from houses.
Inputs for project implementation
Sl. No. Designation No of Staff % of time RDRS Staff 1 Programme Co-ordinator 1 50% 2. Project Engineer 1 100% RIC Staff 3 Project Coordinator 1 50% 4 Project Manager 1 100% 5 Technical supervisor 2 100% 6 Monitoring Officer 1 100% 7 Accountant 1 50% 8 Guard for Site 2 100%
Equipment needed will not have to be purchased as the hired skilled labourers will have the necessary equipment.
Transportation will be made by using locally-hired motorcycles. Motorcycle and vehicle running costs are reflected in the budget.
Planning assumptions, constraints and prioritisation After the cyclone, virtually all houses were totally damaged, and four months after the cyclone struck people are still living in temporary shelters and lack any source of income or assets. The construction of houses is an essential priority for the most vulnerable groups in the community.
Factors that can inhibit implementation : Normally in Bangladesh, for any foreign currency utilisation approval is required from the NGO Affairs Bureau, Government of Bangladesh. After approval, RDRS must report regularly to local Government Officials regarding our activities.
Prioritisation in the event of insufficient funding: If RDRS does not receive full funding, a reduced number of houses will be constructed, and fewer tube wells and latrines installed, according to available resources.
Implementation Timetable The projected period of implementation is for 4 months: June 2008 to end of September 2008. The implementation period was extended by 1 month until 31 October 2008.
Transition or Exit strategy: The humanitarian work will take place in the geographic area where RIC conducts certain ongoing development and related activities including micro-finance and education. After completion of this rehabilitation task, RIC will continue these longer-term development interventions.
Bangladesh – Rehabilitation Cyclone Sidr Affected 14 ASBD81 Appeal VI. ADMINISTRATION & FINANCE
When ACT International receives funds for the programme, a Letter of Intent should be sent to RDRS stating the amount to be donated. RDRS will then submit the proposal along with the Letter of Intent to the NGO Affairs Bureau, Government of Bangladesh for their approval. If approved, RDRS can receive the specified funds into its foreign account and disburse the fund to RIC field account for implementation. For proper utilization of resources received from ACT CO, RDRS will devise a Memorandum of the Understanding (MOU) which will be signed between RDRS and RIC.
RDRS maintains and follows a standard Procurement/ Purchase Manual. In the field, a purchase committee system is adhered to following the specified rules of purchase stipulated in the manual.
For this project, there will be an accountant assigned 50% to this project and who will report to the Programme Manager (F & A) on a regular basis
The RDRS Executive Director, as head of the organisation, normally signs any agreement or his authorised deputed officials may also sign.
RDRS has its separate Finance Department who will take care for each of the funding to the partners. It is maintaining standard international procedure to sign the funding, which will be applicable in this project also.
VII. MONITORING, REPORTING & EVALUATIONS
There will be separate Monitoring Officers for this project who will regularly monitor project activities . Regular visits will be made by relevant RDRS staff including those from its internal Audit Department.
At the end of the project, an assessment of the project will be conducted which will seek to ascertain the relevance, coherence, effectiveness, efficiency, sustainability and impact of project activities. This evaluation will be carried out by an hiring external evaluator.
After collecting the required information from the RIC field activities, the Programme Co-ordinator will produce the narrative report and the Finance Co-ordinator of RDRS will produce the financial report relating to this ACT Project. The RDRS Project Development Co-ordinator based in Dhaka will consolidate and check these reports and submit then to ACT International within two months of the closure of activities.
VIII. CO-ORDINATION
The Programme Co-ordinator is based at the project implementation district of Pirojpur, so it will be very relatively easy for him/her to co-ordinate with other relevant departments of RDRS.
After getting approval from the NGOAB, RDRS will sign a Memorandum of Understanding(MOU) with RIC. RIC will arrange further meeting with local Government officials to inform them about the project and receive their advice. At local level, RIC will liaise closely with elected Union representatives regarding the targeting and implementation of the project.
Bangladesh – Rehabilitation Cyclone Sidr Affected 15 ASBD81 Appeal Co-ordination with other ACT members: There are no other ACT members working in the same district. RDRS is an active participant in the ACT National Forum centrally at Dhaka, and the Forum will be kept informed about these activities.
Co-ordination with other organisations in the area of intervention: RDRS is an active member of number of relevant networks such as Disaster Emergency Response group of Donors, Government, INGOs and NGOs, Disaster Forum, NIRAPAD. In each network, RDRS submit its situation report and update other members of ongoing actual and planned activities. This mechanism helps with co- ordination and sharing of experience. At District and Sub-district level, RDRS works closely with the District Administration and participates in co-ordination meetings involving other NGOs. RIC also played the same role at local and national level.
IX BUDGET
Description Type No. Unit Budget Budget Unit Units Cost BDT USD BDT
DIRECT ASSISTANCE Post Crisis Phase
Rehabilitation House Construction (250 houses): CI Sheet for roof ( 30mm, 7feet / 2.5 number 5,500 500 2,750,000 40,441 feet) RCC Pillar number 2,500 500 1,250,000 18,382 Wood for roof, frame, door window Cft 8,000 450 3,600,000 52,941 Nut , bolt, Screw, rising (Tua) LS 250 1,500 375,000 5,515 Bamboo Fence Sft 120,000 10 1,200,000 17,647 Carrying of materials LS 250 1,000 250,000 3,676 Labour for plinth raising & house constr Days 2,000 150 300,000 4,412 Technical Labour (Carpenter) Days 2,000 300 600,000 8,824 Sub total 10,325,000 151,838
Water and Sanitation Latrine Construction (250 Latrines): Ring ( made of cement and rod) Number 1,250 180 225,000 3,309 Slab ( made of cement and rod) Number 250 250 62,500 919 Bamboo fence LS 250 500 125,000 1,838 CI sheet for roof Number 250 500 125,000 1,838 Carrying of materials LS 250 300 75,000 1,103 Labour Days 500 150 75,000 1,103 Sub total 687,500 10,110
Tube well Installation (250 Tube wells) number 250 5,000 1,250,000 18,382 Sub total 1,250,000 18,382
Visibility Sign board at constructed house number 250 300 75,000 1,103 Sub total 75,000 1,103
TOTAL DIRECT ASSISTANCE 12,337,500 181,434 Bangladesh – Rehabilitation Cyclone Sidr Affected 16 ASBD81 Appeal
Description Type No. Unit Budget Budget Unit Units Cost BDT USD BDT
TRANSPORT, WAREHOUSING & HANDLING Warehousing Rental of warehouse ( 1 no ) month 4 10,000 40,000 588 Wages for Security/ Guards ( 2 person, month 4 6,000 24,000 353 100%)
TOTAL TRANSPORT, 64,000 941 WAREHOUSING & HANDLING
INDIRECT COSTS: PERSONNEL, ADMIN, OPS & SUPPORT Staff salaries and benefits Resource Integration Centre (RIC) Programme Coordinator (1 person, 50%) Month 2 35,000 70,000 1,029 Project Manager (1 person, 100%) Month 4 15,000 60,000 882 Technical Supervisor (2 person, 100%) Month 4 20,000 80,000 1,176 Monitoring Officer (1 person, 100%) Month 4 10,000 40,000 588 Accountant (1 person, 100%) Month 4 10,000 40,000 588 Finance Coordinator (1 person, 10%) Month 4 45,000 18,000 265 Manager Programme (1 person, 25%) Month 1 40,000 40,000 588 Warehouse Manager (1 person, 100%) Month 4 8,000 32,000 471
RDRS Bangladesh Programme Coordinator (1 person, 50%) Month 2 40,000 80,000 1,176 Project Engineer (1 person, 100%) Month 4 25,000 100,000 1,471 Project Development Coordinator (1 Month 4 40,000 16,000 235 person, 10%) Finance Coordinator (1 person, 10%) Month 4 50,000 20,000 294 Program Manager F & A (1 person, Month 4 25,000 10,000 147 10%) Project Development Coordinator (1 Month 4 35,000 14,000 206 person, 10%)
Transport Resource Integration Centre (RIC) Fuel cost - Motorcycle (5 numbers) month 4 15,000 60,000 882 Local Transport month 4 4,000 16,000 235 Traveling of central level staff at the month 4 15,000 60,000 882 project area (3 person)
RDRS Bangladesh Vehicle Running cost month 4 2,000 8,000 118 Fuel cost - Motorcycle (1 number) month 1 3,000 3,000 44 Monitoring visit visit 3 15,000 45,000 662
Resource Integration Centre (RIC) Office Rent month 4 6,000 24,000 353 Office Utilities - Electricity and others month 4 4,000 16,000 235 Office stationery month 4 10,000 40,000 588 Bangladesh – Rehabilitation Cyclone Sidr Affected 17 ASBD81 Appeal
Description Type No. Unit Budget Budget Unit Units Cost BDT USD BDT Photocopy, photography etc. month 4 3,000 12,000 176 Staff Recruitment (advertisement cost Event 1 10,000 10,000 147 etc.) Communications Telephone and fax month 4 6,000 24,000 353 Others Reporting and Documentation LS 15,000 221
RDRS Bangladesh Office stationery month 4 1,500 6,000 88 Photocopy, photography etc. month 4 1,500 6,000 88
Communications Telephone and fax month 4 1,000 4,000 59
Others Final Report (published in Booklet form) LS 23,120 340
TOTAL PERSONNEL, ADMIN, 992,120 14,590 OPERATION & SUPPORT
AUDIT & EVALUATION Audit fees Estim. 1 15,000 15,000 221 TOTAL AUDIT & EVALUATION 15,000 221
GRAND TOTAL 13,408,620 197,186
EXCHANGE RATE: 1US$ = BDT 68 Bangladesh – Rehabilitation Cyclone Sidr Affected 18 ASBD81 Appeal
I. REQUESTING ACT MEMBER INFORMATION
Church of Bangladesh Social Development Programme
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The Implementing member will be the Church of Bangladesh , through its development wing the Church of Bangladesh Social Development Programme (CBSDP). CBSDP is registered with the Government of Bangladesh as an NGO, able to receive foreign donations. It carries out community development projects through a network of 10 regional offices throughout the country. It seeks to serve all people, regardless of caste, creed, religion or ethnicity to achieve its vision of “Self-reliant communities free from all kinds of exploitation, with the restoration of justice and fundamental rights of all people, as well as the fulfilment of societal needs, within every sphere of human existence.”
Formed in 1982, CBSDP has 25 years experience of working with the poor and underprivileged in Bangladesh society. It has extensive previous experience in disaster response, carrying out relief and rehabilitation activities following natural disasters (including cyclones, floods and cold spells) that affect Bangladesh, most recently floods that occurred in 2007 and before that in 2004.
CBSDP is a long standing member of ACT International and an active member of the local ACT forum. CBSDP is aware of and committed to adhering to the Humanitarian Code of Conduct, the Sphere standards and ACT principles and guidelines.
III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE The CBSDP intends to carry out work only in unions where it already operates through its normal development activities.
Location of Proposed Working Areas DISTRICT UPOZILA UNION Barisal Aguiljara Bakal Ratnapur Bagdha Wazirpur Sarhiberhat Baropaika Bamariapara Basharkandi Gopalgonj Koptalipara Kandi/ Suagram Radhaganj (Kushla) Muksidpur Joliapar
The total population of these areas is approximately 1 million people (local staff estimate figure).
All of these areas are rural. Many areas are remote and difficult to get to, often there being no tarmac road and in many places the only way to get there is by motorbike or by boat for much of the year. Most people in these areas are farmers or day labourers. The whole of the area is very low lying and flood prone. Many people rely on fishing for a living and other sell their labour – generally on agricultural land.
Current situation and impact on human lives in the area of proposed response The CBSDP working areas in Barisal and Gopalganj districts (where we plan to work under this proposal) are not on the coastal belt, and thus were not affected by any storm surge during the cyclone. However, they were badly affected by high winds and the consequent falling trees. Bangladesh – Rehabilitation Cyclone Sidr Affected 19 ASBD81 Appeal Hundreds were killed in the area. Many thousands of houses and other buildings were destroyed or damaged. Many tin roofs were either completely removed or damaged by the high winds and other houses were damaged by falling trees. In addition, extensive damage was caused to crops. Local roads and paths, many of them forming the sides of ponds, were damaged due to the uprooted trees.
The damage was very widespread and almost everyone in the area has suffered in some way, whether by having damage to house, trees blown down, roads and paths damaged or farmland damaged. In this way our estimate that virtually 100% of the 1 million people have been affected in some way. However, no official data exists in this area for the number of people affected and still needing assistance.
In summary, many people have got on with their lives now, and do not need much individual assistance. However, repairs to public aspects (e.g. local roads, tree plantations) are required.
Needs Assessment The needs in many communities have been identified and communicated to CBSDP staff by church members and/or staff (e.g. teachers, catechists) who live in affected areas. In addition, CBSDP staff have also carried out another quick assessment of the affected areas to confirm identified needs, speaking to group members and others in the communities. This has been collated in our field offices and passed to our main office in Jobarpar for compiling. In this way we have come to understand the situation facing these communities. We have also spoken to local government staff about this.
Description of damages People are now slowly rebuilding their lives. Immediate basic shelter needs have been met. Many thousands of people are still living with temporary makeshift repairs, but no-one is without some form of shelter now. As other NGOs are working on this aspect and we do not see it as a priority area for CBSDP assistance. The main identified needs that we propose to work on are:
Trees: Many thousands of trees were destroyed by the cyclone, and there is a need to plant saplings and young trees to replace those destroyed. There remains plenty of damage caused to pond sides and to embankments by falling trees, making these areas more vulnerable to future rains. In addition, the lost trees should be replaced for economic (fruit and timber can be later sold), health (many medicinal and fruit trees have health benefits) and environmental reasons.
Roads and Paths Many local roads and sides of canals and ponds were damaged by the uprooting of trees. Some have suffered more damage in rains since the cyclone. There is a need to repair these.
Cash for Work: The local economy did suffer as a result of cyclone Sidr, and people have suffered through reduced income & increased expenditure. We see cash for work as a good way to inject cash into the local economy, allowing casual day labourers (who are generally the poorest members of communities) to be employed.
Cyclone/ Flood Shelter: In some communities the cyclone has highlighted the need for emergency shelter in times of future cyclone or flooding. We have identified one village that is in great need of such a shelter.
Rationale for Selecting Proposed Location Barisal and Gopalgonj are two of the most severely affected districts due to Cyclone ‘Sidr’. Our areas are generally remote and poor, where people have very little capacity to cope with the aftermath of the cyclone by themselves. Because CBSDP has a long standing development programme in the areas, we already have strong relationship with the community, local government and other NGOs. . Bangladesh – Rehabilitation Cyclone Sidr Affected 20 ASBD81 Appeal
Security situation in the area of proposed response The security situation in the proposed areas in very good at present, and we anticipate no issues in this regard when implementing the proposed activities.
IV. TARGETED BENEFICIARIES
The total number of targeted beneficiaries is 8,000 families ( approximately 40,000 people) including 4,000 for direct assistance. New cyclone/ flood shelter 1 multi-purpose building (to be used as school) Tree plantation: 4000 families Cash for Work 10,000 person days Disaster Risk Reduction 8,000 families
Criteria for the selection Selection of which families to help would be carried out on a needs priority basis. This would include especially vulnerable individuals/families such as: • Those in areas where fallen trees have damaged local pond sides and paths • Poor families with disabled /ill member(s). • Women headed families (widowed/ separated/ divorced) • The elderly • Poorest of the poor families whom we work with on the normal development work
Beneficiary Selection Methodology CBSDP staff, who have extensive working knowledge of the communities in the proposed locations, would be involved in selecting the beneficiaries, in conjunction with local authorities and the community themselves. As part of our normal development work, we have identified and are working with a number of ‘poorest of the poor’ families. These shall be given priority for the cash for work.
A central emergency committee, made up of 3 senior CBSDP staff all based at our regional office in Jobarpar, will guide all the work, and be responsible for selecting which area the work in done in. At a local level a local committee will be formed, made up of parish priest, teachers and CBSDP staff and a few other representatives of the community. This committee, based in the community and part of the community, will be responsible initially for selecting the beneficiaries. This will be checked with the community, allowing time for comments/ queries and then confirmed with local government and the central emergency committee.
CBSDP has always strived to follow the ICRC Code of Conduct, and is starting to implement more formally measures in line with the Humanitarian Accountability Partnership’s Principles of Accountability.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal To help affected people recover fully from the devastating effects of cyclone Sidr and reduce vulnerability to future disasters.
Bangladesh – Rehabilitation Cyclone Sidr Affected 21 ASBD81 Appeal Objectives To provide assistance to rehabilitate the lives and livelihoods of many of the worst affected people following cyclone Sidr in the proposed working areas, and to reduce vulnerability to future disasters. Specifically: 4000 families provided with 3 small tree saplings, to plant in their village area. • 500 day labourers receive income for working 20 days. • 1500 people are less at risk from future flooding and cyclones because they have access to a new flood/ cyclone shelter. • 8000 families less vulnerable to future disasters because they are aware of mitigation measures they can take.
Activities − Family Tree plantation − Communal Tree plantation − Institution Tree plantation − Cash for Work − New cyclone/ flood shelter − Disaster Mitigation
Activity 1 - Family Tree plantation 4000 families will be provided with 3 small tree saplings and protective bamboo fencing. This will be used either in the homestead and around their ponds or for communal areas, such as canal and road sides. We will distribute a range or tree species, including coconut palm and bamboo, which are good at stabilising embankments. We will also distribute local medicinal trees such as neem, amlokey and boira.
Methodology The beneficiary selection will be completed and agreed. CBSDP will check availability and identify possible locations for purchasing the saplings. CBSDP will follow a procurement process select suitable supplier(s). Given the quantities we may have to identify a number of different local tree nurseries. CBSDP will purchase the trees and distribute to beneficiary families. The beneficiaries will sign or use thumb impression as acknowledgement on a master roll countersigned by CBSDP.
Activity 2 - Communal Tree plantation 3000 saplings will be reserved for use in solely in community forestry schemes, planting them along pond sides or roads that are being repaired in cash for work schemes. 4 areas will be chosen and our staff will consult with local communities over the best location to plant the trees.
Methodology We shall contact and work with the corporation of local UP members and other village leaders. We need to agree the ownership of the trees and make a contract with local government and the local community, including the owns of the land each side of the road. Fruit and timber trees will be planted. Local government will gave permission and also sign that this has been completed.
Activity 3 - Institution Tree plantation 2000 saplings will be given to different institutions (schools, churches, madrasas) for replacement of trees lost in the cyclone.
Methodology Each of our local Community Development Centres in the affected areas will gather up-to-date information on the institutions in the area needing new tree saplings. The central emergency committee will assess this data and assess most needy institutions Bangladesh – Rehabilitation Cyclone Sidr Affected 22 ASBD81 Appeal A draft list of institutions and the number of samplings given to each will be prepared. When this is reviewed at local level, the list will be finalised. Using the same suppliers as identified in Activity 1, we shall purchase trees and distribute to beneficiary institutions. Beneficiary institutions will sign as acknowledgement on a master roll countersigned by CBSDP.
Activity 4 - Cash for Work Casual day labourers (who are generally the poorest members of communities) will be employed to repair local roads and sides of canals and ponds that were damaged by the uprooting of trees. People will also be employed to clean some areas of land still covered in debris and to clean some ponds. Selection of labourers will be made by a local committee. Often only men are considered (and indeed are available) for manual work, but we will encourage committees to select any available women (especially women headed households) for this. In many cases priority will be given to sons of widows.
Methodology The beneficiary selection will be completed and agreed, based on CBSDP’s current knowledge of poor families in the area, and in consultation with local government and local administration. Schemes to be worked on will be agreed by CBSDP staff and local government. The Project Manager and staff/ volunteers will be responsible for the overall implementation of the activity for each Union. The reference day labourers will use thumb impression as acknowledgement on a master roll countersigned by CBSDP.
Activity 5 - New cyclone/ flood shelter In the village of Bisarkandi a new cyclone/ flood shelter will be constructed. This is a very low lying area, as evidenced buy the fact that, even though it is a long way inland, it was affected (slightly) by the storm surge as it came up the rivers during the cyclone. The shelter will serve the community as a shelter in times of disaster and will be used as a school outside of these times. It will be managed by the local community with the Church of Bangladesh. The shelter will be constructed by a contractor. We have had informal talks with one contractor in Dhaka, who has given an initial estimate of 40,00,000 taka for this based on other shelters in other villages.
Methodology A 3 person purchasing committee made of regional and Dhaka based staff will obtain detailed quotes from 3 contractors, and select the one we think gives best value for money. We have not asked for formal quotes from 3 contractors as this raises expectations which can result in our staff being pressurised to say when the job will be awarded. To avoid this unnecessary aggravation, we will wait until we know the money will be available before asking for quotes. This activity will have to start in Sept 2008 –after the monsoon season, and will take approximately 3-4 months. This issuing of a contract for the work will be led by staff in the regional office with support from Dhaka based staff. If any money remains from the amount allocated to this work, it will be used towards community awareness on disaster risk reduction in the same village.
Activity 6 – Disaster Mitigation Often messages of disaster mitigation/ disaster risk reduction is best received along with rehabilitation work, as it is at the front of people’s minds. We therefore plan to hold some community workshops (for local community leaders and the wider population) to discuss/ identify areas where the community can better prepare for disasters. We will also carry out PCVA (Participatory Community Vulnerability Analysis) exercises in some communities to empower the community to understand their vulnerability and to increase their capacity to withstand future disasters. Following Bangladesh – Rehabilitation Cyclone Sidr Affected 23 ASBD81 Appeal on from other work we have done, we will try and form village disaster committees in villages where we carry out this work.
Methodology Villages will be selected based on their existing vulnerability to disaster and what previous DRR work has been done. Staff will lead village workshops and carry out PCVA exercises We will distribute DR posters and other awareness material in the village, and erect large billboards in prominent places displaying DR message(s). We shall review the changes and assess the remaining vulnerabilities to disaster at the end of the project period.
Location of each intervention All unions face the same need to some degree. However, in prioritising where to work, more assistance may be given in some areas. Each intervention will be carried out in some or all of the above mentioned unions. Precise locations of interventions will be determined at the time, considering activities that may have taken place by other actors in the meantime.
Inputs for project implementation CBSDP will cover much of the costs of many of the senior staff. We are only requesting a part contribution to this in this appeal. Office running costs and costs of travel are included in the budget.
Planning assumptions, constraints and prioritisation The main assumption is that the needs identified will not be addressed by other actors before we start our activities. However, should this happen, we should be able to identity other villages which are equally in need. It should be noted that, as with all work in Bangladesh, we will have to get permission from the government NGO Affairs Bureau to carry out the work. However, while this takes time, it is not thought to be a huge constraint. Another constraint is that the area is in a flood prone area, and so if severe flooding should strike this monsoon season (July – September) then the work may have to be delayed.
We hope that funding for all the work will be forthcoming. However, should this not be the case, we will prioritise what activities to carry out. In this case, we will have a meeting to agree the prioritisation, based on any other work that may be ongoing or planned in the area. It is likely the tree saplings for institutions would be first to go, followed by reducing the number of trees given to families. We are hopeful of being able to construct the shelter in Bisharkandi, but given it is such a large amount, we accept it may have to be postponed if funding is not forthcoming.
Timing The work described here will be carried out from 1 August 2008 until 28 February 2009.
Sl. Month PARTICULARS No 1 2 3 4 5 6 7 8 9 10 01 Beneficiary selection X X 02 Tree sapling distribution X X
03 Cash for work (Daily Laborer) X X X 04 Cyclone Shelter construction X X X X 05 Disaster Mitigation work X X X X X X 06. Monitoring X X X X X X X 07. Reporting X X 08. Evaluation X 09. Audit X X Bangladesh – Rehabilitation Cyclone Sidr Affected 24 ASBD81 Appeal
Transition Strategy Because we will be working in areas where we work normally on our development programmes, the transition strategy is not a major issue. We will carry out much of this work alongside our normal development programme, and it will be able to be seen as an integral part of it. The DRR work will easily be continued as part of the general development work in the communities.
VI. ADMINISTRATION & FINANCE
The project will be managed and overseen by the CBSDP Central office in Dhaka. Implementation will be through the CBSDP regional office based in Jobarpar, Aguiljara, and through the established infrastructure of local development centres and community leaders. In addition, the office has good links with local upozilla administration who will also be involved in the implementation.
CBSDP will prepare a submission to the Government of Bangladesh NGO Affairs Bureau. After receiving funding from ACT, and receiving proper approval from the Government of Bangladesh NGO Affairs Bureau, CBSDP will implement the programme of works according to this proposal, in liaison with other local NGOs and government officials. CBSDP will be responsible for all management and administration to ensure successful implementation of the works, which will be carried out according to normal operating procedures, and policy and operational guidelines of the ACT.
CBSDP will be responsible for financial management, where again ACT finance and logistical polices will be followed. CBSDP Central office will receive funds and will distribute them to the relevant field office(s) based . Standard CBSDP accounting practices will be maintained to ensure good records regarding finance and implementation. CBSDP’s standard procurement policy will be followed for all procurement, including that of appointing the contractor (as described above). A local purchasing committee will be formed to purchase the local materials (e.g. trees). The person signing any contract, and the funding agreements, will be Mr David Mazumder, the CBSDP Coordinator.
CBSDP will maintain all vouchers/ records and muster roles to facilitate any future audit and reporting requirements. Our Internal auditor keeps records to ensure financial and procedural transparency in the implementation of the works. After the work all accounts and reports will be sent to Dhaka office for compiling/ checking. An audit of all accounts can be carried out also.
VII. MONITORING, REPORTING & EVALUATIONS
CBSDP regional office staff will monitor all activities of the project to assess the progress and achievement of the intervention objectives, through field visits. Monthly reports will be sent to Dhaka office to help them monitor the work, and Dhaka staff may also visit the area. Peer monitoring, from other members of the ACT forum may also be carried out as in the case of previous disasters, but plans for this can only be made once the full scope and timing of works is known. We hope to incorporate some form of beneficiary monitoring, in line with the principles of accountability of the Humanitarian Accountability Partnership (HAP), by displaying clearly the selected beneficiaries and having a complaint mechanism. However, this is a new topic for our staff.
We will plan to have an internal evaluation once the work is finished, (February or March 2009). This will take the form of individual staff questionnaires followed by a workshop in our regional office. Bangladesh – Rehabilitation Cyclone Sidr Affected 25 ASBD81 Appeal
CBSDP will submit narrative and financial reports and audited accounts to ACT Geneva after completion of all the activities. The regional manager and accountant, assisted by Dhaka central office staff, will be responsible for this. Final narrative and financial report will be submitted to ACT CO no later than 31 March 2009, or 2 months after the end of the implementation. Final Audit report will be submitted to ACT CO no later than 30 April 2009, or three months after completion of the work.
VIII. CO-ORDINATION
Co-ordination within the project In each union where we will do work we will need approval by certain government officials, who ensure that there is coordination between the various actors in that area. As a member of local NGO forums, we will also coordinate with other NGO activity in the working areas.
Co-ordination with other ACT members Within the ACT forum there is extensive collaboration and coordination for sharing ideas and to ensure no overlap. While some of us work in the same unions, we can ensure there is no overlap in terms of villages. Information is shared among members and regular meetings are held at central (Dhaka) level. Once we know exactly what work is being funded under this appeal, and we have agreed timing for the work, ACT BD members shall arrange peer monitoring, where each member monitors and reviews another member’s work. This will be done by field level staff and possibly also by Dhaka based staff. Another benefit of this is that it also helps with learning and capacity building within the ACT forum.
Co-ordination with other organisations in the area of intervention CBSDP has good local links with Government, INGOs and NGOs networks, and always tries to communicate with an update of their responses and planned activities. CBSDP participates in meetings held at district and sub district level with local administration and other organizations. Bangladesh – Rehabilitation Cyclone Sidr Affected 26 ASBD81 Appeal
IX. BUDGET
Unit No. Cost Budget Budget Description Type Unit Units BDT BDT USD
EXPENDITURE DIRECT ASSISTANCE
Post Crisis Phase Rehabilitation - food Security, livelihood, cash for work Person/day 10,000 150 1,500,000 22,059 tree saplings for families (3 saplings each) family 4,000 480 1,920,000 28,235 tree plantation for institutions saplings 2,000 160 320,000 4,706 tree plantation for community schemes saplings 3,000 160 480,000 7,059 Cyclone Shelter shelter 1 4,000,000 4,000,000 58,824
Disaster Risk Reduction DRR initial community meetings meetings 8 250 2,000 29 Disaster Risk Reduction workshops workshops 8 2,000 16,000 235 PCVA exercises exercises 8 10,000 80,000 1,176 Assistance with Risk reduction activities L/S 100,000 1,471 Awareness materials (e.g. posters) posters 2,000 50 100,000 1,471 large billboard billboard 4 8,000 32,000 471
TOTAL DIRECT ASSISTANCE 8,550,000 125,735
TRANSPORT, WAREHOUSING & HANDLING Transport Hire/ Rental of Vehicles L/S 10,000 147 Warehousing Wages for Security/ Guards etc L/S 10,000 147 Handling Wages for labourers L/S 20,000 294
TOTAL TRANSPORT, WAREHOUSING & HANDLING 40,000 588
INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff salaries Part Salary for regional manager L/S 30,000 441 Senior staff salaries (part) L/S 50,000 735 Contribution to field staff L/S 30,000 441 Volunteer expenses L/S 30,000 441 Office Operations Contribution to Office Utilities L/S 15,000 221 Contribution to Office stationery L/S 30,000 441 Communications Telephone and fax L/S 25,000 368 Other Local transport for staff L/S 40,000 588 Bangladesh – Rehabilitation Cyclone Sidr Affected 27 ASBD81 Appeal
Unit No. Cost Budget Budget Description Type Unit Units BDT BDT USD
TOTAL PERSONNEL, ADMIN & SUPPORT 250,000 3,676
AUDIT & MONITORING Audit of ACT Funds Estimate 10,000 147 Monitoring & Evaluation Estimate 40,000 588
TOTAL AUDIT & MONITORING 50,000 735
TOTAL EXPENDITURE 8,890,000 130,735
Budget: 1 US$ = BDT 68.00 Bangladesh – Rehabilitation Cyclone Sidr Affected 28 ASBD81 Appeal I. REQUESTING ACT MEMBER INFORMATION
Christian Commission for Development in Bangladesh (CCDB).
CCDB as a development actor started its journey way back in the year 1973 through relief, rehabilitation and reconstruction service known as Bangladesh Ecumenical Relief and Rehabilitation Services (BERRS). As an associate body of NCCB the role of CCDB was to be a partner of country’s rebuilding process, in the spirit of ecumenism, inter faith dimensions, irrespective of caste, creed or religion. In it’s 35 years journey CCDB has matured as an organization in terms of experience in development practices as well as building relationship with different stakeholders and achieving sustainable development. Currently CCDB is working in 11 different locations covering 16 districts out of 64 districts. CCDB has long history of responding during disaster and preparedness activities. The Disaster Preparedness Unit (DPU) of CCDB was founded in 1986. Since then DPU has been working at the organization as well as community level trying to reduce the risk of disaster and responding during and after disaster which include all the major disasters in the recent years. Over the years CCDB has developed quite a large number of volunteers and staff members who are trained and capable to act objectively and mobilize community rapidly before, during and after any emergency.
II. IMPLEMENTING ACT MEMBERS
CCDB will be implementing the proposed program in Barisal and Gopalgonj districts, the ongoing development program areas, badly affected by the cyclone SIDR.
III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
Needs Assessment CCDB has carried out its emergency relief program in Gopalgonj and Barisal with funds from RRF. Just after the completion of the relief program a ten members team comprising staff members from PME and project staff did an intensive need assessment in the selected locations. The team had door- to-door visits and meetings with local administration, local government, NGOs and came up with some real observations. The main purpose of the assessment was to identify mid term and long-term needs of the affected people. At the end of the day we managed to collect all the information we wanted to gather and that was only possible because this is CCDB’s regular program areas. So it was easier to see the impact of SIDR on their daily living.
The assessment indicates that:
Most of the people living here are farmers. Sidr has caused significant damage to crops in many districts of the southern part of Bangladesh. The conditions of the proposed two districts are difficult with 90% of the total crops having been washed away. CCDB through the response funded by the RRF and by the Global Ministry has already distributed food items among 5,000 affected families in Gopalgonj and Barisal districts. But once the food stock is exhausted people need work to feed their families. The people are low-income groups and do not have sufficient resources to return back to normal lives and are most vulnerable in case of another disaster. To grow rice farmers need immediate support such as seeds, fertilizer and irrigation equipment. The support is urgent because the rainy season starts in July.
Almost 70% of the houses have been damaged in the proposed area. 40% of affected families managed to repair their houses with CI sheets and wood provided by Government and NGOs, but a large number of families still live in temporary houses made of plastic sheets and coconut Bangladesh – Rehabilitation Cyclone Sidr Affected 29 ASBD81 Appeal plants. There are strong risks that these houses will be washed away with floodwater in the coming rainy season. Therefore it is very important to rebuild the houses before the rainy season starts.
Thousands of slab latrines have been damaged. As a result people are using open places for defecation, contaminating surface water and causing environment pollution, which in turn increased the prevalence of water borne gastroenteritis.
Assessment Methodology Household and individual interview and FGD. Discussions and meetings with local elites, local government bodies and local government authorities. Basic data and damage data from GOB, division, district, and upazila administrations local government authorities and also from secondary sources like Disaster Management Information Center (DMIC), BBS, WFP, UNDP and UNICEF. Situation and assessment reports from NGO’s.
CCDB with this project is expecting to: Provide livelihood support (Cash support for seeds, fertiliser, irrigation) to 1200 farmers through Seed/Cash for work. Provide livelihood support (Cattle) to 300 woman/widow/elderly headed families. Create income opportunity for 300 affected families through Cash for Work. Install 300 slab latrines among affected families. Provide housing assistance to 240 families.
CCDB plans to start its operations in the following locations:
District Upazila Union Agoiljhara Bakal
Barisal Bagdha Gournadi Batajoir Chandshi Mahilar Uzirpur Bamrail Tongipara Gopalpur
Gopalgonj Dumuria Ramshil Kotalipara Amtoli Shuagram Kandi
The current situation:
Bangladesh – Rehabilitation Cyclone Sidr Affected 30 ASBD81 Appeal
Area Current Situation Crops (Rice) in 8,958 acres of land have been completely damaged. Crops in 34,248 acres of land have been partially damaged. 94,492 heads of livestock and poultry were killed. Gopalgonj 17,000 trees uprooted. Homestead gardens destroyed. Almost 60% people are jobless and could not start cultivation.
Agriculture and Barisal Crops (Rice and Beetle Leaf) in 41,470 acres of land have been fully livelihood damaged. Crops in 92242 acres of land have been partially damaged. 962 livestock, poultry have been died. 30,0000 trees uprooted. Fish Pond damaged. 50% Beatle Leaf farmers are yet to start cultivation. Seed, fertilizer and irrigation is something without which farmers couldn’t start cultivation
Gopalgonj 24,133 houses have been fully damaged. 85,000 houses have been partially damaged. People living in temporary houses made of plastic sheet, Jute stick and coconut leaf. Home and 50%Latrines are in bad shape. shelter Barisal 41,470 houses have been fully damaged. 92,242 houses have been partially damaged. People living in temporary houses made of plastic sheet, Jute stick and coconut leaf. 80% latrines are in bad shape.
Rationale for Selecting Locations Barisal and Gopalgonj are among the most severely affected districts by the Cyclone ‘Sidr’. Damages and losses of crops, livestock and poultry leading people to a vulnerable situation. CCDB has project offices in both Barisal and Gopalgonj districts since 1978. Therefore has a strong relationship with the community, local government and administration. Many of the affected families are direct beneficiaries of CCDB’s Comprehensive Poverty Reduction Program. CCDB has 60 staff members working in the two offices. CCDB has responded every time a disaster strikes here including the floods in 2007.
CCDB’s Response in targeted locations for the intervention
This response was carried out between Nov. 25’ 07 and February 2008
SL Operational Number of Relief items Distribution Supported Area Families Covered periods By 1 Gopalgonj/ 3,900 Food Nov. 25 to ACT Int Barisal Dec.05, 2007 2 Barisal 1,500 Food Nov.28 to Global Dec.08, 2007 Ministry 3 Barisal 1,500 Blanket, Shawl & Feb. 01- 29, 2008 ACT Int cash assistance
Security situation in the area of proposed response The security risk of proposed response is limited in a sense that CCDB has been working in these particular regions over three decades and established strong linkages with the local administration Bangladesh – Rehabilitation Cyclone Sidr Affected 31 ASBD81 Appeal and community. CCDB also has its regular development program in the two districts and many of the affected families are direct beneficiaries of the organization. Therefore both community and local administration have a trustworthy relationship with CCDB. One of the prime principles of CCDB’s development interventions is to involve the local government with the program.
IV. TARGETED BENEFICIARIES
The proposed program plans to cover 1,800 families (around 10,000 people) through direct assistance (seed, fertilizer, irrigation, cattle, housing), and another 1,500 families with cash for seed and cash for work. The targeted beneficiaries are poor people who are severely affected by SIDR and struggling to recover from the situation since then. While selecting beneficiaries special attention will be given to vulnerable group e.g. women headed families, families headed by elderly and disabled people. In most of the woman headed families, the women who usually work in the field have lost their income sources over three months. Elderly people are even more vulnerable as many of them are finding it difficult to earn daily bread. Therefore, beneficiaries will be identified through informal discussions, observations and rapid surveys. In this regard local leaders, community organisers, local government officials and other NGOs will also be contacted.
Beneficiary Selection criteria
Most affected farmers/peasants families who have lost their crops and cultivation tools. Families/persons who are unable to recover from the losses specially female headed households, and widows will be targeted for livelihood assistance. Households with complete damage to slab-latrines or without access to latrines will be selected for Slab Latrine Support. Poor affected people especially women will be given priority for job creation. Most affected people but not included in any of the relief and rehabilitation program by others will get preference.
Beneficiary Selection Methodology Depending on availability of assistance, Disaster Preparedness Unit of CCDB along with field staff working with the community, the local administration and local government will select the most deserving households based on set criteria mentioned above. While assessing the need local administration, local government bodies and community were consulted. If prioritisation of beneficiary is needed they will be consulted again. Code of conduct and Sphere Standards will be followed. Beneficiaries will be identified on the basis of need and vulnerability not on caste, creed or ethnic identity.
Gender perspective with special emphasis given to women and girls CCDB will integrate gender perspective into the project’s activities and policies. The organization will be guided by the principles of gender equality, equal representation of women in decision- making processes, equal protection of human rights of women and girls and the participation of women through proposed interventions.
In CCDB we have 95 female staff. 20% of the women hold positions at senior management and 60% at middle management level. 20% of the women work at community level. CCDB will engage to strengthen the role of women by:
• Involving women representatives from local government in the beneficiary selection process; • Ensuring equitable participation of women and leadership in planning and decision-making; • Channelling support through women members; Bangladesh – Rehabilitation Cyclone Sidr Affected 32 ASBD81 Appeal • Involving as much as possible women members in cash for work.
V. PROPOSED REHABILITATION ASSISTANCE AND IMPLEMENTATION
Goal To rehabilitate cyclone-affected people and bring them back into normal life.
Specific Objectives • 1200 families will receive livelihood support (Seed, fertilizer and irrigation) by involving in cash for work program. • 300 families will receive cattle providing them income opportunity. • 240 families will receive housing assistance thus they can have a better shelter specially when there might be possibility of floods by the end of August • 300-day laborers will have income opportunities over 60 days through cash of work assistance. • 300 families will receive slab latrines reducing the probabilities of suffering from diarrhea and other water borne diseases.
CCDB has a regular program with the community, working specially on DRR and most of the beneficiaries of the rehabilitation program are direct and indirect reference people of CCDB’s regular program and all kind of DRR activities including awareness and training program at the community level will be carried out through CCDB’s normal programs.
Locations of Program Interventions
District Upazila Union Family Coverage Agoiljhara Housing Cattle Slab CFW Seed for work Latrine for DL Bakal 20 25 25 25 100 Barisal Bagdha 20 25 25 25 100 Gournadi Batajoir 20 25 25 25 100 Chandshi 20 25 25 25 100 Mahilar 20 25 25 25 100 Uzirpur Banrail 20 25 25 25 100 Tongipara Gopalpur 20 25 25 25 100 Dumuria 20 25 25 25 100 Gopalgonj Kotalipara Ramshil 20 25 25 25 100 Amtoli 20 25 25 25 100 Shuagram 20 25 25 25 100 Kandi 20 25 25 25 100 Total 240 300 300 300 1200
Proposed Activities
Activity 1 : Livelihood Support for Farmers (Seed/Cash for work) The proposed component is aiming to assist the farming community who suffered losses to start cultivation and thereby recover some of the losses incurred due to SIDR. The support includes 12 kg of paddy seeds (local variety Amon) worth BDT 1,500 initially and cash support of 3,000 to purchase fertiliser and irrigation material. The payment will be made in two instalments. A total of 300 marginal farmers will be involved in a Cash for Work scheme of 30 days including earth cuttings, cleaning of ponds and public places.
Implementation steps The reference farming families will be selected following the criteria given above. Bangladesh – Rehabilitation Cyclone Sidr Affected 33 ASBD81 Appeal CCDB’s monitoring officers along with volunteers in consultation with local government and local administration will identify marginal farming families and prepare a list of farmers who will be involved in cash for work. CCDB will issue a coupon to the farmers after completion of 10 days of work for seed and cash assistance. The date, time and place of distribution will be mentioned in the coupon. Only those farmers will receive cash supports who have received seed in previous instalment. A monitoring team comprising 4 volunteers along with Monitoring Officer (Project Office: regular staff based at project offices) will ensure that those who have received seeds are using it properly and prepare a progress report on that. Based on the report the second and third instalment will be offered to the farmers. All materials will be procured by CCDB locally/centrally following standard procurement procedure. The quality of the seeds will be upheld. Representatives from local administration and local government will be present during seed and cash distribution. The recipient of seed and cash will use thumb impression as acknowledgement on a master roll countersigned by CCDB and local governmental authority.
Activity 2 : Livelihood Support (Cattle) for Elderly people and Women (Widow, Separated) CCDB will provide cattle support to 300 elderly people, women (widow, separated, divorced) who are in really vulnerable condition especially after SIDR for so that they can have something to start a new life with their family. Here one cattle will be provided to each beneficiary. The cattle will be purchased by the beneficiary by selecting them from the market within a price of BDT 20000 which CCDB will pay to the owner of the cattle. It is just to make it more transparent to the recipients of cattle support scheme that they are choosing their products and a sense of ownership is growing among them.
Implementation steps/methodology: The reference family will be selected on the basis of criteria set above i.e. elderly people and woman headed families. At the same time there should be at least one person in the family who can rear the cattle which is also important. Whiling selecting beneficiaries CCDB will prefer door-to-door visit and also the local people, representative from local government will also be consulted. CCDB’s community organizers and volunteers will be involved in the process. CCDB’s Livestock Trainer will give an orientation to the beneficiaries on how to rear cattle and Dos and Don’ts if cattle get sick A list of reference families will be prepared before extending assistance. A master roll is to be used for keeping proper record of the assistance provided which will be countersigned by CCDB and local government authority. Each selected families will be issued a card to collect the assistance from the distribution centers to be established close to the reach of them. The date, time and place of purchase and distribution are to be categorically mentioned in the coupon. CCDB will organize public distributions in presence of local leaders / governmental officials (if managed to spare time).
Activity 3 : Full Housing Support CCDB from its assessments has realized that it is necessary to provide full housing support to the selected affected families as their houses have collapsed and destroyed during the cyclone. It is very important that these houses are constructed right now since there is possibility of flooding by end of July. Therefore, CCDB will be providing full housing support to 240 affected families with CI sheets, RCC pillars, wood and other construction materials. Local carpenters and local people will be involved for construction work, which will also give them to work and earn for their families. Bangladesh – Rehabilitation Cyclone Sidr Affected 34 ASBD81 Appeal
Implementation steps/methodology: Preference will be given to poor and severely affected families whose houses have been damaged completely. CCDB’s community organizers along with will identify the reference families and prepare a list of reference people through field visits and consultation with local administration and local government bodies. All construction materials i.e. C.I. Sheets, wood, nails, bolts, etc. in bulk will be procured at the project level, maintaining proper tender formalities from the genuine suppliers. Other materials such as bamboo fence, RCC polls, doors and windows will be made by local carpenter groups. A master roll is to be used for keeping proper record of the assistance provided which CCDB and local government authority will countersign. Local people will be involved for construction work on a daily basis.
Activity 4 : Job Creation (Cash for work for Daily Laborer) This component is aiming at creating job opportunity for day laborers. They will be involved in cash for work under full housing scheme, homestead raising and slab latrine construction. For full housing scheme it is necessary that sufficient manpower will be required. In this case the day laborers in the project areas will be engaged in such activities. A total of 300 day labors will get the opportunity to work for a minimum 60 days and will get BDT 150 per day as wage.
Implementation steps/methodology: The reference working force will be selected from the nearby local community in consultation with local authority. Preference will be given to jobless and affected families. CCDB’s community organizers and supervisors in consultation with local government and local administration will identify daily labourers and prepare a list of daily labourers who will be involved in the scheme. The Project Manager along with four volunteers will be responsible for the overall implementation of the activity for each Upazilla. The reference day labourers will use thumb impression as acknowledgement on a master roll countersigned by CCDB.
Activity 5 : Slab Latrine Construction The water and sanitation in the proposed locations is also a concern area for CCDB as most the latrines are not in good shape and are in very unhygienic condition. Therefore, CCDB will provide stab latrine to 300 affected families to improve their health, hygiene and sanitation status. Each latrine will have 3 rings and one concrete slab. CI sheets will be used for roofing and door. Bamboo fencing will be used to protect the latrine and ensure privacy.
Implementation steps/methodology: CCDB’s community organizers and volunteers will identify the reference families through door to door visit and identify people who have damaged and unusable latrines which need immediate replacement. A list of reference families will be prepared before extending assistance. CCDB will also involve local government representatives and local volunteers to identify reference families. The rings and slabs will be made by local mason groups. Carpenters will be involved in making the fence, roof and door structure. A master roll is to be used for keeping proper record of the assistance provided which will be countersigned by CCDB and local government authority.
Assumptions Bangladesh – Rehabilitation Cyclone Sidr Affected 35 ASBD81 Appeal a) There will be no flooding or any other natural disaster during implementation period. b) Political situation will remain stable till election in December 2008. c) NGO Affairs Bureau will not delay to provide approval.
Constraints CCDB actually do not know how much money will be available at the end of day for the rehabilitation program. Risk of flooding in Mid July to September.
Prioritisation a) The implementation of the proposed program depends heavily on the availability of funds for this program. If the total fund is not available for CCDB then the number of activities on different components will have to be reduced and this will be done on a priority basis. In this case the number of families will be reduced on the basis of the priority list to be prepared by CCDB field staff. In that case the administrative cost and the duration of the project can be further reduced. b) In case of flooding the seed/cash for work will be shifted to November (For Boro Rice).
Implementation timetable CCDB will carry out this rehabilitation operation within 9 (nine) months period according to the following work plan: August 2008-March 2009.
CCDB has based its planning on the assumption of availability of full and timely funding in line with the following timetable. In case of lack of funds, this program will be implemented taking into account the assumptions and prioritization as described above.
Month Sl. PARTICULARS 1 2 3 4 5 6 7 8 9 No
1 Livelihood (CFS/CFW) support for farmers X X X X X 2 Livelihood support (Cattle) for woman and elderly X X X people 3 Full Housing Support X X X X X X 4 Cash for work (Daily Laborer) X X X X X X 5 Slab Latrine Construction X X X X 6 Monitoring X X X X X X X X 7 Reporting X 8 Evaluation X X 9 Audit X
Inputs for project implementation
Staff (Project) Staff (Central) Project Manager (2 persons) 100% In Charge DPU (1 Person) 10 % Technical Supervisor (1 Person) 100% Accountant (1 Person) 10% Assistant Accountant (2 Persons) 100% Volunteers (8 persons) 100% Monitoring Officer (2) 10%
Sustainability and Exit Strategy CCDB has a long-standing and long-term commitment to relief, rehabilitation and development in Bangladesh. The proposed project has been designed to assist the cyclone-affected people to rebuild and restore their livelihood. It is expected that reference people would be able to continue their efforts for development even after withdrawn of CCDB from the area. It may be noted that this is a time bound rehabilitation project and CCDB plans to complete all the proposed activities on time. Bangladesh – Rehabilitation Cyclone Sidr Affected 36 ASBD81 Appeal However, a deliberate attempt will be made to link the reference people with CCDB ongoing Comprehensive Poverty Reduction Program (CPRP) located in Gopalgonj and Barisal district. After completion of the rehabilitation program CCDB will continue its long-term development initiatives through CPRP with the same reference people.
VI ADMINISTRATION AND FINANCE
Project Management
A Project Management Team will be responsible for the overall management of the program. The team will be headed by the in charge DPU based at Dhaka. He will be assisted by two Project Managers, 1 Technical Supervisor, 2 Accountants, 2 Monitoring officers, and 8 Volunteers who will be based at the project locations. The volunteers will be recruited locally. The recruitment process will be facilitated by central office. The Project Managers will be responsible for overall management and coordination of activities at field level including approval of all the bills and vouchers related to the program. They will also share periodical progress report with the central office. They will be assisted by two accountants. The in charge of DPU based at central office will be responsible for formulation of program proposal, seeking of approval, maintenance of liaison, mobilization of resources, linkages, monitoring, stewardship of fund and prepare narrative completion report. The proposed project will be implemented in consultation and cooperation with local government authority. Regular liaison with local government authority and the NGOs in the project area will be undertaken by the project manager to share information and avoid duplication of rehabilitation efforts. Once the fund is received through ACT Coordination Office for the appeal, ACT CO also issue a Letter of Intent to CCDB against the available funds. On the basis of that CCDB will submit the proposal along with the Letter of Intent to the NGO Affairs Bureau, Government of Bangladesh for approval. Once the fund is transferred to CCDB’s foreign account, the finance department will take care for each of the funding to the partners. CCDB maintains and follows a standard Procurement/ Purchase Manual. In the field, a purchase committee system is adhered to following the specified rules of purchase stipulated in the manual. There will be two accountants based at two project locations and will keep all the bills and vouchers and send it to central office twice in every month. An accountant located at head office will keep the bill and vouchers of both the projects and keep consolidated accounts and share the update with ED and DPU in charge. The Executive Director of CCDB as head of the organization, normally signs any agreement or his authorized deputed officials may also sign. If needed ED also delegate his authority as and when required.
Bangladesh – Rehabilitation Cyclone Sidr Affected 37 ASBD81 Appeal VII. MONITORING, REPORTING AND EVALUATION
The Project Managers in cooperation with the Monitoring Officers of CCDB based at project area will monitor project activities regularly and report to the central coordination cell periodically (Monthly, Quarterly, half yearly). They will monitor the overall progress of the program. The in Charge of DPU with the assistance of project managers will prepare a terminal report at the end of the program and be shared with concerned agencies. At the end of the project, an assessment-evaluation of the project will be conducted which will seek to ascertain the relevance, coherence, effectiveness, efficiency, sustainability and impact of project activities. This evaluation will be done by an external evaluator. CCDB will prepare financial and narrative reports and forward to ACT as per ACT policy and guidelines. After collecting the required information the in charge DPU will produce the narrative completion report and submit it to the Executive Director of CCDB and he finally send it to ACT Coordination after carefully examination. The Finance Department of CCDB will be responsible for preparing the financial report of the program.
VIII CO-ORDINATION
Co-ordination within the project Both Gopalgonj and Barisal are CCDB’s regular operating areas. CCDB has project offices and staffs members working here. Besides the project coordinator particularly assigned for the program will be based here and coordinate the whole activities. Therefore it would be easier for him/her to closely monitor and supervise the planned activities and whatever support is required s/ he is available there at project level and also the central coordination team will also extend support whenever requires.
CCDB has very good relationship with the both local administration and local government representatives. Before starting the project there will be series of discussion with them regarding overall objectives and strategies of the project and feedback will be taken into consideration.
Co-ordination with other ACT members & Christian Aid Partners Before planning this program the ACT members CA partners were consulted and based on the particular areas have been selected. Therefore there is no chance of overlapping. It is already shared in the forum that CCDB is planning to take these activities and will be also informed periodically once it gets funds through ACT and approval from NGO affairs Bureau.
Co-ordination with other organisations in the area of intervention CCDB is a member of Disaster Emergency Response (DER) group along with Government, INGOs and NGOs networks at the macro level. During any disaster this network regularly organize meetings to review partner’s update information and coordinate relief operation in the affected areas through this highest body and try to avoid all sorts of duplication of relief activities. CCDB has always tried to communicate with an update of their responses and planned activities. CCDB also participates in meeting held at district and sub district level with local administration and other organizations.
Bangladesh – Rehabilitation Cyclone Sidr Affected 38 ASBD81 Appeal IX. BUDGET
Description Type Unit No. Unit Budget Budget Units Cost BDT USD BDT DIRECT ASSISTANCE Post Crisis Phase Livelihood Seed/Cash for work Labor/days 36000 150 5,400,000 78,261 Livelihood support (Cattle) for women and elderly people Number 300 20,000 6,000,000 86,957 Cash for work for daily laborer Labor/days 18000 150 2,700,000 39,130 Sub total 14,100,000 204,348
Rehabilitation House Construction (240 houses): CI Sheet for roof ( 30mm, 7feet / 2.5 feet) Number 5280 500 2,640,000 38,261 RCC Pillar Number 2400 500 1,200,000 17,391 Wood for roof, frame, door window Cft 7680 450 3,456,000 50,087 Nut , bolt, Screw, rising (Tua) LS 240 1,500 360,000 5,217 Bamboo Fence Sft 115200 10 1,152,000 16,696 Technical Labour (Carpenter) Labour/days 1920 300 576,000 8,348 Sub total 9,384,000 136,000 Water and Sanitation Latrine Construction (300 Latrines): Ring ( made of cement and rod) Number 900 180 162,000 2,348 Slab ( made of cement and rod) Number 300 250 75,000 1,087 Bamboo fence LS 300 500 150,000 2,174 CI sheet for roof Number 300 500 150,000 2,174 Sub total 537,000 7,783
Visibility Sign board at constructed house Number 300 300 90,000 1,304 Sub total 90,000 1,304
TOTAL DIRECT ASSISTANCE 24,111,000 349,435
TRANSPORT, WAREHOUSING & HANDLING Transport ( Local) Hiring Vehicle Estimate 300,000 4,348 Fuel Fuel 3000 90 270,000 3,913 Carrying Material 300 500 150,000 2,174 Handling Material Carrying Cost Office 2 75,000 150,000 2,174 Warehousing Rental of warehouse ( 1 no ) month 9 10,000 90,000 1,304 Wages for Security/ Guards ( 2 person, 100%) man month 18 4,000 72,000 1,043 Tranport ( Central) Hiring Vehicle/Fuell Estimate 100,000 1,449 TOTAL TRANSPORT, WAREHOUSING & HANDLING 1,132,000 16,406
Bangladesh – Rehabilitation Cyclone Sidr Affected 39 ASBD81 Appeal
Description Type Unit No. Unit Budget Budget Units Cost BDT USD BDT INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT
Staff salaries and benefits Program Implementation Staff Project Manager (2 person, 100%) man month 18 20,000 360,000 5,217 Technical Supervisor (1 person, 100%) man month 6 10,000 60,000 870 Assistant Accountant ( 2 pesons 100%) man month 18 8,000 144,000 2,087 Volunteers ( 8 persons 100%) manmonth 72 6,000 432,000 6,261 Monitoring Officer ( 2 persons 10%) manmonth 2 15,000 27,000 391 Central Office DPU in charge ( 1 person) 10% man month 1 30,000 27,000 391 Accountant (1 person, 15%) man month 1.35 16,000 21,600 313 1,071,600 15,530
Office Operations Project Ofice Office Utilities - Electricity and others projectmonth 18 4,000 72,000 1,043 Office stationery projectmonth 18 4,000 72,000 1,043 Photocopy, photography etc. projectmonth 18 1,000 18,000 261 Staff Recruitment cost (advertisement cost etc.) No. of Event 1 10,000 10,000 145 Telephone and fax Project/month 18 2,000 36,000 522 Central Office Office stationery month 9 1,000 9,000 130 Photocopy, photography etc. month 9 1,000 9,000 130 Telephone and fax month 9 600 5,400 78 M & E , Documentation 50,000 725 281,400 4,078
TOTAL PERSONNEL, ADMIN, OPERATION & SUPPORT 1,353,000 19,609
AUDIT & EVALUATION Audit fees estimated 1 60,000 60,000 870 TOTAL AUDIT & EVALUATION 60,000 870
GRAND TOTAL 26,656,000 386,319 EXCHANGE RATE: 1 USD = BDT 69 Bangladesh – Rehabilitation Cyclone Sidr Affected 40 ASBD81 Appeal
I. REQUESTING ACT MEMBER INFORMATION
Koinonia
II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
ACT member: Koinonia
Koinonia is the caring arm of the National Christian Fellowship of Bangladesh (NCFB). NCFB is an umbrella organization of 19 member Church denominations, 16 associate Para Church members. It is a non-profit and Non-Government Organization (NGO), registered with NGO Affairs Bureau (Registration # FDRO No. 400 dated 01/1/1990).
As a caring arm of the Churches, Koinonia is working in all six (6) districts of Bangladesh through its member Churches and its partners NGOs. Right now Koinonia engage in the following activities: 1) Health & Nutrition 2) Education 3) Food Security 4) Human & Organization Development 5) Gender Equity & Female Empowerment 6) HIV/AIDS 7) Micro-Credit 7) WatSan 8) Relief & Development.
Koinonia has vast experiences in Emergency Response on flood, cyclone, cold wave, emergency relief and rehabilitation, natural disasters in Bangladesh with the assistance of a number of donor agencies since its inception in 1983. Notably, Koinonia is one of the 5 ACT network national partners in Bangladesh.
Previous experience in emergency response In last 2007 Bangladesh suffered by two different floods and then SIDR. No sooner the natural disasters striked Koinonia immediate started its emergency work among the destitute people.
Flood intervention-2007 : With the support of its different partners (i.e CEDAR Fund,Methodist Church-Singapore, TEAR – UK,TEAR – Aus, Tonbridge Baptist Church, Sign of Hope, ACT Bangladesh Forum) Koinonia distributed relief items among 8,750 families where each family received: 20 kg of rice, 3 kg lentils, 1 kg of salt, 1 ltr of cooking oil, 10 sachets of ORS 50 water purification tablets. Along with the relief support, Koinonia ran a medical ministry with the support of Medical Team International (MTI) a Christian medical group based on Portland, Oregon. From August 28 to September 5, 2007 MTI worked in two places of Dhaka city where they attended almost 1,500 patients who suffered from different diseases and gave necessary medicines to each of them. Also MTI treated people in a char area (river island) named Bera under Pabna district and Singra under Natore district where they attended almost 1,200 people and provide necessary medication with free of cost.
Koinonia built 148 flood resistant low-cost houses in the river island of river Jamuna after the floods of 2007 with the sacrificial grant of Tear-Aus, Tear-NZ, Sign of Hope-Germany and Partners International.
SIDR Intervention-2007-08 : Cyclone SIDR hit the South-West Bangladesh coast during the evening of the November 15, 2007 where more than 4,000 people died, the economical damage was more than 2 billion. After 3 days of the SIDR Koinonia started its emergency work as its Executive Director rush to the area to asses the situation along with some water purified medicines. After that Koinonia completed six (6) different relief phases and through these phases Koinonia gave assistance to 10,645 families and provided Rice – 20 kg, Lentils – 3 kg, Sharee – 1, Lungi – 1, Blanket -1, Hurricane – 1, Utensils – 12 items & Water Purification Tablet – 50 and Corrugated Iron (CI) Sheets Bangladesh – Rehabilitation Cyclone Sidr Affected 41 ASBD81 Appeal (among 570 families) with the sacrificial grant of its different partners i.e TEAR – Aus, TEAR – NZ, Tonbridge Baptist Church, Partners Int’l (PI), Sign of Hope,TEAR – Neth, CEDAR Fund, Hong Kong, Humedica, The Methodist Church-Singapore, Lakar Missionen – Sweden, ACT International etc.
At the moment Koinonia engages in rehabilitation work and through its rehabilitation work Koinonia distributed Taka 5,000 among 500 Rakhain families to restore their hand looms and under process of installing 90 tube-well in 5 different districts of Barguna and will distribute winter rice seeds among another 1,000 very poor farmers. Koinonia also has a plan to make 5 community based cyclone shelters and establish the concept of crop diversification by providing power tillers, water pumps, four different types of seed (rice, potato, wheat and pulse) along with different training on crop diversifications and disaster management and preparedness.
ACT member’s implementing partners Koinonia has 3,326 Churches and another 200 partners NGOs in all over Bangladesh. Koinonia implements its activities through Churches where they exist. After the cyclone hit the costal belt of Barguna, Koinonia started its immediate relief interventions with Fareea Lara Foundation (FLF) who is working in greater Barguna district from 2002 as there live only few Christian families in Barguna. FLF is mainly working on the women development to establish women-child rights in Barguna district and running few pre-primary schools for the children. It has a very good network and access in every single union of Barguna district as they have formed a committee titled “Concern Community Forum” with the participation of teachers, elderly people, religious leaders, local elected representatives etc. FLF is registered under Social Service Department (Government of Bangla Desh) Reg. No. 04525/99 and under Joint Stock Company Society Act 1860 (1860’s clause-21) No.-S 6408 (652) 07.
III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE
Barguna is a south coastal district of Bangladesh. Natural disaster, water up-surge, cyclone, drought climate is constant companion of Barguna community.
Every year half of the total food grains become damaged due to natural disasters. Last year 123,000 hectares of land were cultivated by the local poor farmers and possibility of production was satisfactory. Due to SIDR 95% crops were damaged and washed away. These fertile lands are cultivated only one season. If the farmers could cultivate three times a year, Barguna district would become a food sufficient district. This is not happening due to lack of proper utilization of land, lack of cultivating equipment and use of primitive technology.
The river provides irrigation to Barguna. There are good opportunities to build up hatchery and poultry farm which could reduce protein deficiency of Barguna community and become a major income source of Barguna community. Though there is a fish hatchery in Barguna, it is falling short of needs. There is plenty of cultivating and fertile land in the Barguna district, but unequal distribution of assets hinders the development in the agricultural sector. 21% people are owners of 80% of cultivated land, and marginal farmers are deprived from getting proper land to produce food grains. Moreover, landowners have capitalized on recent natural disasters and exploited the situation of marginal and poor farmers.
Communicating system, roads, and transportation are developing slowly, limiting business opportunities. Barguna communities are not able to benefit from opportunities due to lack of technical know-how in business and technical skills. Only 3.8% people are engaged in business and trade. Bangladesh – Rehabilitation Cyclone Sidr Affected 42 ASBD81 Appeal
446,000 women are living in the Barguna district, approximately half of the total population. But the women labor force cannot participate in economic activities due to lack of skills, knowledge and support of external organization. By providing them skill development training they would able to contribute their labor force in developing sectors in terms of money, which could improve their family status and could increase national income as well. Though they work for their family, which has no economic value. So women community of Barguna district is becoming more poor and marginal day by day and these factors are creating various problem for women development and empowerment.
This district is the worst hit district among all others during the Cyclone SIDR and now it became a land of desolate. From the assessment of government the picture of devastation in Barguna districts given below:
Indicator Estimates by Government Affected Families 217,279 People killed 1,281 People missing 200 Crops damaged 113,479 acre Road damaged 1908.17 km Bridge & Culvert damaged 1634.5 m Education Institution damaged 1,061 House damaged 176,805 Embankment damaged 671.645 km No. of Livestock death 28,709
The report titled “Damage, Loss and Needs Assessment for Disaster Recovery and Reconstruction” suggested exploring possibilities of buying risk coverage from the international capital market, including the reinsurers, for catastrophic event. The damage assessment report on cyclone SIDR was sent to 30 government ministries and department for opinions. A total of $5.37 billion is required for rehabilitation and future protection programmes in the districts affected by SIDR, the report said. Of this, $300 million will be spent for the immediate recovery plans, while for medium to long-term recovery and reconstruction programmes, another $1.07 billions required, the report calculated. [The Daily Star, February 28,2008]
Shelter for Homeless Housing damaged caused by the monstrous cyclone (SIDR) have been assessed at $800 million. “With only weeks to go before start of the monsoon rains, hundreds of thousands of families are still living under plastic sheeting, tarpaulins and other basic shelters which leave them at the mercy of the elements,” said the release.
“The combined efforts of all aid agencies as well as bilateral government pledges for core housing are likely to reach around 60,000-affected families. But this is only a fraction of those who need help,” said Head of Shelter for the International Federation of Red Cross and Red Crescent Societies Graham Saunders on behalf of the global Emergency Shelter Cluster and the operational shelter agencies in Bangladesh.
Graham Saunders further said “More than 260,000 extremely vulnerable families are currently not getting any assistance to rebuild their homes. Assessments indicate that these families have very limited means for their survival and there are simply not sufficient programmes in the pipeline to help them,”
Care Country Director-Bangladesh Nick Southern said, “The monsoon season is approaching and a Bangladesh – Rehabilitation Cyclone Sidr Affected 43 ASBD81 Appeal broad range of activities needs to be undertaken now by the government and the international community.”
“And we're not just talking about shelter without a roof over their heads, people are also exposed to serious health and hygiene risks. The situation is deeply worrying,” added Nick. (Source: The Daily Star April 17, 2008)
River Erosion A recent seminar ‘Protective Disaster Risk Reduction Through Erosion Prediction’ organized by United Nation Development Program (UNDP) revealed that river erosion likely to make 29,000 homeless this year. It further revealed that ‘some 7,020 acres of land, 1,000 acres of settlement, 150 meters of embankment, 6,100 meters or roads, 31 educational institutions, 11 bazars and 10 govt. offices will be engulfed by rivers in the current year’. (Source: The Bangladesh Observer April 29, 2008)
IV. TARGETED BENEFICIARIES
Number and type 50 of the most severely-affected and most vulnerable households in 5 Unions of Barguna District will be selected as targeted beneficiaries. The primary allocation of beneficiaries Union-wise will be as follows:
Village P.S/Union District Families Ramna Bamna Barguna 10 Kakchira Patharghata Do 10 Dhalua Barguna Sadar Do 10 Taltoli Amtali Do 10
Sarishamuri Betagi Do 10 Total 50
Criteria for the selection From the very beginning after the SIDR hit Bangladesh, Koinonia was involved in Barguna district and so far we have distributed relief packages to 10,645 families and now engage in rehabilitation work. The relief initiatives of Koinonia have been appreciated by all sector of group as we distributed almost all necessary items to restore the lives back in normal for a certain period. In last six months we observe the peoples need very closely and we also feel the same pain that they comprise. Koinonia along with Fareea Lara Foundation (FLF) already carried-out several field assessments in this particular locality to identify the destruction and need. The FLF field staffs and Concern Community Forum sat different times with community people this includes teachers, elderly people, religious leaders, village elected members and liaising with the local administration and local government will select the most vulnerable and poor households in the community those who do not possess the ability to rebuild their houses.
Priority will be given to assisting the most vulnerability and socio-economically deprived families. This will include women-headed households, widow and abandoned women with children, the elderly, disabled and most vulnerable etc. We will also give priority to those families who have lost their houses due to river erosion and became landless and at present living under the open sky with temporary made plastic shelters.
Participation of the community or local organisations: The selection process will be conducted with the involvement of Concern Community Forum along with the elected leadership at Union level and with government officials at sub-district level. The Bangladesh – Rehabilitation Cyclone Sidr Affected 44 ASBD81 Appeal final beneficiaries’ list will be duly approved by the Upazilla Nirbahi Officer (UNO) - the highest Government Civil Servant in Upazilla (County) level.
Code of Conduct Koinonia always gives priority to the principles of the code of conducts and these principles are followed at all stages in its relief and rehabilitation interventions. In particular, beneficiaries are selected on the basis of need and vulnerability and not according to caste, creed, culture or ethnicity.
Number of targeted beneficiaries according to proposed assistance A total of 50 most vulnerable households will be selected for low cost housing under this rehabilitation project.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal Ensure minimum standard of housing for 50 of the most affected and vulnerable families in the worst cyclone -affected area of Barguna district.
Objectives Construct housing facilities among 50 affected families to restore the livelihood.
Activities
House construction The 50 families are most vulnerable who have lost their everything during the SIDR and by river erosion and now living in open sky with plastic sheet made temporary shelters. These people are living below the poverty line and do not possess any ability or financial capacity to construct or repair their houses. Under this project 50 families will be given low cost housing to restore their livelihood.
Fareea Lara Foundation (FLF) will provide land for 50 low cost housing for those families who have lost their lands and houses due to river erosion and SIDR. This families used to live out side of the embankment because land outside of the embankment is something like no-men’s-lands and these are most vulnerable and dangerous places to live in but FLF will arrange land inside of the embankment for the permanent low cost housing. This will be done with the assistance of local government and Concern Community Forum.
Project implementation methodology Koinonia will implement the project with the participation of Fareea Lara Foundation. Koinonia has few senior staffs who have vast experiences on making this type of construction work who will be directly involved in this project and a Project Implementer will be recruited to conduct the work. One Project Supervisor will be recruited by Koinonia and FLF for project supervision and 5 volunteers will be recruited as well. Most of the material (i.e bamboo, wood, fence, hardware etc.) will be purchase from the local market and RCC pillars, CI Sheet will be purchased from Dhaka and after purchase from Dhaka we will carry those to the project areas.
Beneficiaries will oversee and assist the construction activities of their houses. They will prepare the basement by themselves and Koinonia will pay them cash in exchange of their labour.
Bangladesh – Rehabilitation Cyclone Sidr Affected 45 ASBD81 Appeal FLF will work closely with Local Community Organisations, specifically Union Parishad (Council), to assist in the proper selection of beneficiaries. FLF will also sought support from the local community in advising in implementing and monitoring the project.
Koinonia will ensure that the minimum standards of Shelter & Settlement according to the Sphere guidelines be maintained.
All senior and most mid-level staff of Koinonia familiar with the principle of the Codes of Conduct on Sexual Exploitation, on Abuse of Power and Corruption . Koinonia has a plan to disseminate the key messages among its Churches and partner NGOs soon after with the support of Church World Service.
Gender and environment considerations are reflected in beneficiary targeting and in the design and implementation of interventions. Women-headed households, widows and abandoned women with children, the elderly, disabled and most vulnerable will be given priority when the selection will be made. In our society a woman without a shade over her head has no social status, even they don’t have the right to vote. So if a woman gets a house, her dignity will be upheld. Moreover whenever we will recruit labour we will also give priority to the woman labour.
Inputs for project implementation Material and human resources needed for implementation: Staff: Professional, technical and auxiliary staff needed and role
Sl. Designation No of Staff % of time No. 1 Emergency Welfare Officer 1 50% 2. Project Implementer 1 100% 3 Project Supervisor 1 100% 4 Volunteer 5 100%
Transportation: For transportation of housing items, necessary number of trucks / boats will be required.
Planning assumptions, constraints and prioritisation
After the cyclone, virtually all houses were totally damaged, and even the 6 months after the cyclone struck people are still living in open sky in temporary shelter and in very vulnerable situation lack any source of income or assets. The construction of houses is an essential priority for the most vulnerable groups in the community.
Each house measuring 32’ x 12’ roof-top with C.I. sheets, RCC pillars and bamboo fence will be given to each beneficiary family (Diagram of house is attached as Annex – 2). A ratio of labour cost will be born by the beneficiary group. The whole operation will take 3 - 4 months to complete. Inputs : C.I. sheets, G.I. wires, ridges and bamboos will be required to build houses. For school house repairing, C.I. sheets, ridges, G.I. wires and wooden benches will be required. All these items are available in the local market and would be procured through quotations. Human resource : For all these, one Emergency Welfare Officer, one Project Implementer, one Project Supervisor and five Volunteers will be needed. Other resource : For transportation of housing items, necessary number of trucks / boats will be required. Bangladesh – Rehabilitation Cyclone Sidr Affected 46 ASBD81 Appeal
Normally in Bangladesh for any foreign currency utilisation approval is required from the NGO Affairs Bureau, Government of Bangladesh. After getting the approval, Koinonia must report regularly to local Government Officials regarding its activities.
If we do not receive full funding, a reduced number of houses will be constructed.
Implementation Timetable The projected period of implementation is for 7 months after the approval received from the NGO Affairs Bureau.
Transition or Exit strategy Koinonia has a long term plan for the SIDR affected people of Barguna as we have taken a project to make few community based cyclone shelters and people can easily utilize these as schools, community centre, training centre etc. in the rest of the year. We also plan to provide power tillers and water pump to very poor farmers and four different types of seed to ensure the food security by establishing the concept of crop diversifications . Koinonia will accomplish all these activities with the assistance of FLF and after our exit FLF will continue to work among the community as their running some pre-primary schools and health care centres already. Moreover the Concern Community Forum ensured us that after conclusion of the appeal they will be responsible to maintain the cyclone shelters and farming equipments.
VI. ADMINISTRATION & FINANCE
Administration & Finance Koinonia will require a Letter of Intent (LOI) after the approval of the project from ACT International stating the amount to be donated in order to submit the project to the NGO Affairs Bureau for their approval. After getting the approval from the NGOAB Koinonia can receive the specified funds into its main account and disburse the fund to FLF emergency work account for implementation. Before sending the money one Memorandum of the Understanding (MOU) will be signed between Koinonia and FLF.
A 3-member procurement committee will purchase all the required materials from the local markets through at least 3 quotations. The lower bidder with good quality will be asked for supply of materials and then the work will be done by the direct involvement of both Koinonia and FLF staffs.
The Emergency Welfare Officer of Koinonia and the new Project Implementer of the project will be expected to submit progress reports to the Executive Director in Dhaka. Although a formal complaints procedure is not planned, reports from the community people via the local partner will also be taken into consideration. A 5-member team comprises of 2 (two) board members, the Executive Director (1) Deputy Director (1) and Finance Manager (1) will review the project.
The Executive Director of Koinonia, as the head of the organisation, normally signs.
VII. MONITORING, REPORTING & EVALUATIONS
A 5-member team comprises of 2 (two) board members, the Executive Director (1) Deputy Director (1) and Finance Manager (1) will review and monitor the whole project. Regular and sudden visits will be made by the senior staff to inspect the work progress.
Bangladesh – Rehabilitation Cyclone Sidr Affected 47 ASBD81 Appeal At the end of the project, an assessment-evaluation of the project will be conducted which will seek to ascertain the relevance, coherence, effectiveness, efficiency, sustainability and impact of project activities.
After collecting the required information from the field activities, the Deputy Director/ The Emergency Welfare Officer will produce the narrative report and the Finance Manager of Koinonia will produce the financial report relating to this ACT Project. An audit will be made and all these documents will be sent to ACT International by the Executive Director of Koinonia who will coordinate the whole reporting.
VIII. CO-ORDINATION
Co-ordination within the project Koinonia has a project office in Barguna and the new recruited Project Implementer will be the overall responsible for the rest of the ongoing rehabilitation work. The Emergency Welfare Officer will coordinate the whole project between HQ and field and assist project implementer as well.
Koinonia’s local partner FLF has a very strong network in every union of Barguna district as they have formed the Community Concern Forum with the representative of different group of people. FLF along with this Concern Community Forum will arrange further meetings with local Government officials to inform them about the project and receive their advice. At local level, FLF will liaise closely with elected Union representatives regarding the targeting and implementation of the project.
Co-ordination with other ACT members There are no other ACT members working on the same component in the same district though a regular correspondence will be made with the other national forum members in this regard. In our last meeting of ACT BD Forum dated June 24, we have decided that a formal team with the participation of each organization will be formed and this team will make projects visit to monitor the works and this will also help us to gain experiences from each others work.
Co-ordination with other organisations in the area of intervention Government of Bangladesh has set up coordination cells in the central, district and Upazilla (sub- district) levels to make coordination with all the service providers during and after the disaster through which smooth monitoring, allocation of area or beneficiaries etc are done. Monthly meetings are held for sharing experience and making cooperation to each other in implementing the operations. FLF also plays the same role at local and national level.
IX. BUDGET
Description Type Unit No. Units Unit Budget Budget Cost BDT USD BDT
DIRECT ASSISTANCE House Construction (50 houses): CI Sheet for roof ( 35mm, 8feet / 2.5 feet) number 800 875 700,000 10,072 Ridge number 175 250 43,750 629 RCC Pillar number 400 450 180,000 2,590 Bamboo for Pillar number 150 250 37,500 540 Wood (Rufter, parlin etc) Cft 400 850 340,000 4,892 Bangladesh – Rehabilitation Cyclone Sidr Affected 48 ASBD81 Appeal
Description Type Unit No. Units Unit Budget Budget Cost BDT USD BDT Hardware LS 50 1,000 50,000 719 Bamboo Fence Rft 4500 60 270,000 3,885 Techinacl & General Labour LS 50 1,000 50,000 719 Carring of Materials LS 75 1,000 75,000 1,079
TOTAL DIRECT ASSISTANCE 1,746,250 25,126
PERSONNEL Emergency Welfare Officer (Partly/50% of his salary) man month 6 12,000 72,000 1,036 Project Implementer man month 6 10,000 60,000 863 Project Supervisor man month 6 6,000 36,000 518 Volunteer (5 person) man month 30 2,500 75,000 1,079
TOTAL PERSONNEL 243,000 3,496
OFFICE OPERATION Office Operations Travel/Conveyance LS 30,000 432 Ofice Supplies LS 12,000 173 Communication (Tel, fax, e-mail, postage) LS 12,000 173 Financial Charge LS 1,500 22
TOTAL OPERATION 55,500 799
OTHER Audit Fees LS 10,000 144 Evaluation Cost LS 100,000 1,439 Koinonia Admin. Charge LS 105,138 1,513
TOTAL OTHER 215,138 3,096
TOTAL PROJECT COST 2,259,888 32,516
EXCHANGE RATE: 1 USD = BDT 69.50
Bangladesh – Rehabilitation Cyclone Sidr Affected 49 ASBD81 Appeal I. REQUESTING ACT MEMBER
Lutheran Health Care Bangladesh (LHCB)
II. REQUESTING ACT MEMBER INFORMATION
Lutheran Health Care Bangladesh (LHCB) is a well known development organization in southern Bangladesh. LHCB was established through the Evangelical Lutheran Church in America ELCA- GM, the Global Health Ministry, and other interested organizations, foundations and individuals. The organization works in Patuakhali, Barisal, Madaripur and Gopalgonj districts, which are river-belt areas and considered as “distressed” zones.
LHCB, primarily, provides health care services. In addition, it seeks to uplift the socio-economic status of the poor people, especially the women and children in these areas. It further works on Safe Water and Arsenic Mitigation Projects (SWAMP).
Initially, LHCB started its services by establishing a Mother and Child Care Center, which is now a hospital, at Dumki in Patuakhali district. Gradually, other initiatives were taken up to help the local people who were in most cases very poor. Its main activities are as follows: • Medical Programs • Mobile Clinic and Health Services • Community Development Programs (CDP) • Safe Water and Sanitation • Safe Water and Arsenic Mitigation Program (SWAMP) • Functional Education (FE) • Traditional Birth Attendant (TBA) Training • English as a Second Language (ESL) • Children School • Staff Development and Management • Staff in-service Training • Relief and Rehabilitation
Previous experience in emergency response LHCB’s Emergency Response Unit responses include the following:
Year Name of Amount Purpose Remarks Disaster Spent in USD 1998 Flood 50,000 Food, Medicine, One of the most devastating floods agriculture input in Bangladesh history 2004-05 Cold Wave 20,000 Blankets for the most In Bangladesh many poor people vulnerable suffering die due to cold and cold related from the cold conditions. diseases. 2007 Cyclone Sidr 16,201 Food items distribution RRF from ACT International to support Sird victims 2007 Cyclone Sidr 135,000 Food and non-food items CRWRC fund to distribute food distribution and non-food items for one month. 2008 Cyclone Sidr 373,636 Food For Work Canadian Food Grains Bank (CFGB) / CRWRC project for six months 2008 Cyclone Sidr 41,636 Mobile Clinic ASBD 71 Appeal-ACT International
Bangladesh – Rehabilitation Cyclone Sidr Affected 50 ASBD81 Appeal III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE
Current Situation in the area of proposed response From 4 to 11 May 2008, LHCB, engaging 20 Field Organizers, and 3 Unit Managers conducted a house to house survey, in the five Upazillas of Madaripur, Gopalgonj, and Barisal districts. The survey report shows that a large number of community people are still struggling and striving for resilience and trying to resettle with their belonging into their normal lives. The cyclone ‘Sidr’ slowed down the whole development process, it also slowed down the economic growth of the country.
Government and Non-government organizations have extended their kind assistance to address these challenges. For example, World Vision of Bangladesh has already distributed 2 bundles of CI sheets to each of the affected family, while UN planed to construct or reconstruct 300 houses in Goudnati Upazilla alone. In addition, BRAC and CARITAS are also planning to help rebuild the houses for the affected community people.
Impact on human lives in the area of proposed response The following table shows the impact on human lives in the area of our proposed response. If we multiply each house by 5.5 assuming the number in each family, then we find the actual figure of the total population that have been affected. The calculation is also shown in the table in its extreme right column. Again an average household contains parents (father and mother), and sometimes three children (one boy, two girls) or sometimes an elderly may live the family.
Description of the damages in the area of proposed response The damages are huge. Apart from crops, trees, livestock, road, public infrastructure, schools, health infrastructure following table shows only the houses that were damaged in our working areas by the Sidr.
Updated information of house damages No. of Complete Damages to No. of Affected Upazila Unions Village Houses Members (5.5) 1 Madaripur Sadar Sadar Union 11 78 429.0 2 Ghotmajhi 4 22 121.0 3 Khospur 3 6 33.0 4 Jhaudee 2 7 38.5 5 Mostafapur 4 18 99.0 6 Kendua 2 4 154.0 Sub-total 26 135 742.5 1 Kowtalipara Shadullapur 6 41 225.5 2 Radhagonj 4 35 192.5 3 Kalabari 3 7 38.5 4 Ghagor 1 5 27.5 5 Kusla 5 31 170.5 Sub-total 19 119 654.5 1 Kalkini Nabogram 7 52 286.0 2 Dshar 10 88 484.0 3 Kazibakai 4 15 82.5 Sub-total 21 155 852.5 1 Gournadi Khanjapur 23 510 2,805.0 1 Agailjhara Bagda 4 41 225.5 2 Rajihar 4 25 137.5 3 Goila 5 9 49.5 4 Ratnapur 4 25 137.5 Bangladesh – Rehabilitation Cyclone Sidr Affected 51 ASBD81 Appeal
5 Bakal 7 37 203.5 Sub-total 24 137 753.5 Grand Total 115 999 5,494.5
The statistics are prepared by the LHCB staff. Survey Method : 20 Field Organizers, 4 Unit Managers and 1 Director visited door to door to this survey form 4 to 11 May 2008.
The International standard for each family member is 5.5. The actual house damages unearthed by LHCB own Field staff, who visited door to door to find the gravity of damages. The other damages were: trees demolished, livestock died, crops damaged, etc. The gravity of damages was intense.
Our Field Organizers reported that in this area more than 2,000 educational institutions were damaged. Along with the institutions education materials like books and furniture also destroyed. They also witnessed flattened or badly damaged school buildings.
Income generation, in all sectors, has been badly affected. The fisheries and agricultural sectors have been worst affected. This destruction is seriously affecting income generation now. The service sector and income opportunities for van and rickshaw pullers, market traders and day labourers, are badly affected. The forestry in all sectors (government, community and private) suffered a major loss, because a huge number of trees have been uprooted.
Security situation in the area of proposed response In the proposed LHCB operational area security is not a serious concern. The country is under emergency state, implying that this armed forces are deployed all over the country. Communication system was badly affected as big trees along side the road were uprooted damaging and blocking the road. Due to military deployment, the risk of insurgencies by militias and bandits as well as of looting is minimal.
People know and accept LHCB as one of their benefactors. They will participate and extend their cordial support to make our program a success.
Reasons why you have chosen this location for your response LHCB has chosen these locations taking into consideration the severity of the damages and the extreme vulnerability of the population. This area has also been severely affected by the last three consecutive floods. This added more vulnerability and misery to the community. Government, other NGOs, and UN report that more than 85% people in these areas earn less than a dollar a day. Most of the time, many people do not have regular jobs. Due to the poverty and position in the society women suffer more. Women are often malnourished and suffer ill health, this is mainly due to the fact that in Bangladeshi culture women feed their husbands and children more and first, and they themselves take less food intake and in later. They are subject to injustice and exploitation in the society.
Location of proposed response LHCB intents to respond in the below mentioned locations. There are three districts with a total of 20 unions, in which 113 villages are affected. (The numbers of villages are given below for your ready references)
The following table shows the number of district, Unions in each district and the number of villages in each Union.
Village Districts Union
Madaripur Sadar Union 11 Bangladesh – Rehabilitation Cyclone Sidr Affected 52 ASBD81 Appeal Ghotmajhi 4 Khospur 3 Jhaudee 2 Mostafapur 4 Kendua 2 Sub-total 26
Shadullapur 6 Radhagonj 4 Kowtalipara Kalabari 3 Ghagor 1 Kusla 5 Sub-total 19
Nabogram 7 Kalkini Dashar 10 Kazibakai 4 Sub-total 21
Gournadi Khanjapur 23
Bagdha 4 Rajihar 4 Agailjhara Goila 5 Ratnapur 4 Bakal 7 Sub-total 24 Grand Total 113
Member capacity in the targeted location LHCB is working in this location (area) from 2005. Safe Water and Sanitation was our first intervention there. Then discovering that the arsenic brings hazards to the people’s lives, LHCB took up Safe Water and Arsenic Mitigation Program (SWAMP). Later the organization added into the program: group formation, functional education, basic health care education, traditional birth attendant training, and finally savings and credit activities under the umbrella of Community Development Program (CDP). At present a team of 40 is working at this location under the leadership of the Director having 22. Not only that but also we have personnel with long expertise in the development work. For example: 1. The Coordinator with 15 years 2. Four Unit Managers, each, with about 10 years of experience in this field. 3. 30 Field Organizers who work under the coordinator and unit managers. 4. There are also other support staff, who provide us updated information from the field.
Response to date for LHCB Our following table shows the emergency activities we have carried out in our working areas.
Year Name of Amount Purpose Remarks Disaster Spent in USD 1998 Flood 50,000 Food, Medicine, One of the most devastating floods agriculture input in Bangladesh history 2004- Cold Wave 20,000 Blankets for the most In Bangladesh many poor people Bangladesh – Rehabilitation Cyclone Sidr Affected 53 ASBD81 Appeal
05 vulnerable suffering from die due to cold and cold related the cold conditions. diseases. 2007 Cyclone 16,201 Food items distribution RRF from ACT International to Sidr support Sird victims 2007 Cyclone 135,000 Food and non-food items CRWRC fund to distribute food Sidr distribution and non-food items for one month. 2008 Cyclone 373,636 Food For Work Canadian Foodgrains Bank Sidr (CFGB) / CRWRC project for six months 2008 Cyclone 41,636 Mobile Clinic ASBD71 Appeal-ACT Sidr International
Assistance by other organizations After ‘Sidr, hit these areas, all jumped with their utmost effort for life savings activities. Donations also reached there from international sources. There are other NGOs (Proshika, Asa, Legal Aid), INGOs (World Vision, CARITAS, BRAC), UN (did not participate) and Government (Vulnerable Group Feeding (VGF) program, providing 15 kgs of rice to selected vulnerable families per month) agencies working there, but each with its own working area and working sector. The kind of work (working sector) we do is totally different from them, and thus our activities do not overlap with others.
Current Need in the response location
Crying Needs in the Area Rickshaw Sewing Districts Union Village Houses Boats Nets Cow Van Machine Madaripur Sadar Union 11 78 67 14 4 Ghotmajhi 4 22 17 Khospur 3 6 2 4 5 Jhaudee 2 7 0 Mostafapur 4 18 11 Kendua 2 4 Sub-total 26 135 97 18 9
Kowtalipara Shadullapur 6 41 4 9 Radhagonj 4 35 1 4 Kalabari 3 7 Ghagor 1 5 1 Kusla 5 31 1 1 Sub-total 19 119 6 14 1
Kalkini Nabogram 7 52 12 25 20 2 25 Dashar 10 88 10 3 15 Kazibakai 4 15 7 2 2 2 8 Sub-total 21 155 29 27 22 7 48
Gournadi Khanjapur 23 510 25 20 12 2 10
Agailjhara Bagdha 4 41 14 2 3 27 Rajihar 4 25 12 8 4 8 Goila 5 9 17 6 Ratnapur 4 25 19 6 6 9 Bakal 7 37 15 15 Sub-total 24 137 77 16 13 65
Grand Total 113 999 234 77 48 92 67
Bangladesh – Rehabilitation Cyclone Sidr Affected 54 ASBD81 Appeal
The beneficiaries expressed their need on the above table. There are other organizations, like BRAC, CARITAS; and UN bodies working in different villages in our working area.
IV. TARGETED BENEFICIARIES
LHCB wishes to respond with rehabilitation work in its working areas, i.e. in the same location, same community, selecting the vulnerability of the target population.
Location, number and type of items we will provide is given in the table below:
PREVIOUS PROPOSAL REVISED PROPOSAL Tub Tub Boat Swing Disctric Upzil Hous Boat Hous e- Ricksha Union e- + Machi t a es + Net es wel w well Net ne l Sadar Union 20 3 6 Ghotmajhi 8 2 3 3 3 Jhaudee Mostafapur 10 4 5 8 3 3 Kendua 10 4 5 2 Madaripur Sadar Sub-Total 20 8 10 36 2 11 9 9
Madaripur Laxmipur 10 4 Barigram 10 4 5 Nabagram 10 4 5 13 4 3 2 Dashar 16 2 4 3 2 Kalniki Kazibari 5 4 3 1 Sub-Total 30 12 10 34 2 12 9 5
Shadullapu r 10 4 5 8 2 3 Radhagonj 10 4 5 8 3 Kalabari 3 Ghagor 3 Gopalgonj Kowtalipara Kusla 1 Sub-Total 20 8 10 16 3 12
Bagdha 10 2 4 4 10 Rajihar 15 4 10 6 4 3 4 Goila 15 4 10 3 1 4 4 3 Ratnapur 7 2 3 3
Agailjhara Bakal 6 3 3 6
Barisal Sub-Total 30 8 20 32 5 15 17 26
Gourna Khanjapur 40 di TOTAL NUMBERS 100 36 50 158 12 50 35 40
It is intended that through our ACT appeal we will serve a total of 11,175 people through the provision of housing, boats & nets, deep tube-wells, rickshaw van and sewing machines. The targeted beneficiaries are the most severely-affected and most vulnerable households.
After conducting a recent survey in the area we have revised our targeted population by reducing the number of boats and nets, while we added rickshaw van and sewing machines since these are in urgent need. The reason we reduced the number of boats is that each boat + net will have five members from five different families. Many found it quite unsatisfying, but (12 X 5) answered Bangladesh – Rehabilitation Cyclone Sidr Affected 55 ASBD81 Appeal positively that they wanted to work together in the same boat, earning income for their families. For this purpose they also agreed to enter into a deed of agreement among themselves, and with LHCB. The breakdown of total number of beneficiaries is given in the table follows:
Item Provided Total Numbers No. of Family Family Total Members Beneficiaries House 100 1 5 500 Boat + Nets 12 5 5 300 Tube-well 50 (about) 40 5 10,000 Rickshaw Van 35 1 5 175 Sewing Machine 40 1 5 200 TOTAL BENEFICIARIES 11,175
Criteria for selection Recently an extensive survey has been carried out by the LHCB Field staff, community leaders and representatives from target beneficiaries to ensure the most affected and needy on the list. However, priority will be given to widows, orphans, the elderly, the destitute and poorest of the poor. The selection committee will comprise with a total of Six: • LHCB Management – 2 (Executive Director, One Director). The Board comprises of 5 member, of which 1 is a woman. • Community leader – 1 (Either sex) • Local Authority – 1 (Either sex) • Beneficiary representatives – 2 (One from each sex)
Along with LHCB staff, the local community organization will also help to identify the most vulnerable ones. They will also assist with monitoring. However, the Local Government Authority will make the final approval as for the selected beneficiaries, to ensure that no overlapping takes place in the area.
The following points were taken into consideration by the survey committee while selecting those in need of assistance: o Number of family members o Food stock at home o Daily income source o Accommodation and housing (where they live and who owns it) o Land owned and size of land o Provision of safe drinking water o Health and treatment taken (how many times, type of diseases, visit by doctor or not, source of money for medicines etc. o Extent of damages (home, loss of cattle, goat, chicken, trees, paddy, vegetable etc and also death of family members caused by Cyclone Sidr). o Effect of previous two floods and damages.
The local community leaders, beneficiary representatives and local government authorities helped carry out the survey, selection, finalizing the list of beneficiaries. They will help implementing the rehabilitation activities The committee will be involved in community discussions and promotion, and they will help monitoring the rehabilitation activities. women will be represented throughout the total process. As of 15 June 2008 there are a total of 3687 saving groups. These are all female groups, and each group has a management committee of a Chairman, Secretary and Treasurer/Cashier
The NGO Affairs Bureau also will be requested to give approval for the project and representatives from the Bureau will visit the project sites to ensure proper implementation. There will also be a Bangladesh – Rehabilitation Cyclone Sidr Affected 56 ASBD81 Appeal mechanism to register complaints and where community members can request re-evaluations or report unfair practices – also breeches of the Code of Conduct. Basically, LHCB is aware of all the Code of Conduct, and is very much careful to abide by them during any relief or rehabilitation work. The Program Officer, Asia, Pacific & Europe further strengthened the LHCB on issues of Code of Conduct during her visit to Bangladesh. The same information on Code of Conduct has been disseminated to all LHCB staff.
Coordination mechanisms and liaison with other organizations will address issues of overlapping activities. The beneficiary recipients will be able to sell their labour and also ensure that the work is properly done.
LHCB receives regular requests from beneficiaries, villagers and leaders as well as local government authorities to extend its hand toward the affected ones in the communities. However, LHCB conducts its assessment and arranges assistance purely on based on need.
V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Goal LHCB’s goal is to assist the people most severely affected by Cyclone Sidr in regaining their normal lives.
Objectives To provide 100 of the most severely affected and vulnerable families, who would not normally have been able to rebuild their homes by themselves, will be provided flood resistant housing which will not be easily destroyed in the next round of floods. These families lost their houses. To provide 12 boats and 12 nets for (12 X 5) = 60 fishing families to enable them to regain their livelihood. To provide 50 deep tube-wells for the severely affected community poor families to get safe drinking water, and at the same time to get rid of the curse of arsenic contamination. These deep tube-wells will go more than 1,000 feet to the ground. To provide 35 Rickshaw Van for 35 rickshaw puller men to make earning for the families. To provide 40 Sewing Machines among 40 Sidr affected women, who will support their families.
Activities:
1) HOUSE CONSTRUCTION (158) AS PER RDRS MODEL AND COST After the Sidr, different NGOs, UN, and local authorities indicated that more than 85% of the population in the selected areas are vulnerable and live below the poverty level. These people do not have much means to erect (construct) their houses by themselves. Each year during the floods their houses are either destroyed or seriously damaged. Therefore, LHCB intends to construct 158 low- cost housing in the Sidr affected areas. These houses are as per RDRS MODEL AND ACCORDING TO THEIR BUDGET. Therefore, detail specification of the houses are not given, since these are intended to meet the minimum criteria.
Maintenance of construction standards We will follow the mechanism of RDRS, since we are new member of ACT. Beneficiary participation The beneficiaries will participate in the house construction by giving their manual labour.
Technical expertise We will hire carpenter to make the frame and fence of the houses
Bangladesh – Rehabilitation Cyclone Sidr Affected 57 ASBD81 Appeal Property ownership and gender issues Usually, the property is owned by the men in this part of the world. But now-a-days women also become the part of the property. We will make a deed of agreement that both husband and wife own the property.
Environmental impact Providing houses, boats & nets and deep tube-well will not have any major impact on environment. In fact, deep tube-well will provide safe water and at the same time will mitigate arsenic problems.
2) BOATS & NETS (FOR 12 GOUPS ) 12 boats with nets will be provided among the most affected families who lost almost everything. Each boat will be about 40 feet long to meet the needs of five families. It is estimated that one house hold will have on an average 5 members, each boat will used by 5 persons from 5 different families. The boats and nets will create job opportunities for these families and help them to get sufficient income to survive and become self reliant . These boats will be given to those who, by profession, were fishermen before the cyclone.
Sl No. Description Quantity Users Family Members/Family Total Beneficiaries 1 Boat & Net 12 5 5 300
3) DEEP TUBE -WELL INSTALLATION (50) LHCB intends to install a total of 50 deep tube-wells, whose pipes will go more than 1,000 feet into the ground, because at the surface level there is hazards from arsenic. These deep tube-wells will be given to the affected areas where there is an acute safe drinking water scarcity prevails. A significant number of tube-wells have been damaged due to the effects of Sidr. The deep tube-well will benefit on an average of 40 families X 5 members/family = 200 members per tube-well. The installed deep tube-wells will provide safe drinking water, which will reduce water-borne diseases. It will also reduce the arsenic hazards in the area. A raised platform will be constructed for each tube well. This will increase the durability of the tube-well and prevent water contamination from normal flooding in future. These 50 tube-wells will ensure safe and equitable access to sufficient water for personal and domestic use. After the deep tube-well is installed, LHCB will TEST the water to ascertain that the water is ARSENIC FREE.
Sl No. Description Quantity Family/Tube- well Members/Family Total Beneficiaries 1 Deep Tube-wells 50 40 5 10,000
4) RICKSHAW-VAN (35) 35 rickshaw-van (tri-cycle) will be given to men of severely affected family. These men know how to pull them, and these will bring immediate income for the family. The affected family are struggling hard to survive, even they are sometimes starving. They lace means of income sources. Many cannot do other types of job, and soon the field will go under water, and alternative employment will not be available. These people preferred rickshaw-van so that they can earn and live with their families.
Sl No. Description Quantity Members/Family Total Beneficiaries 1 Rickshaw-van 35 5 175
5) SEWING MACHINES (40) Often the women do not have much to do, and many are trained from either different NGOs or other vocational centres on sewing. Buying a machine of their own is beyond one’s imagination. These women expressed that if they have sewing machines, they can help their families by earning through these sewing machines.
Sl. No. Description Quantity Family Members Total Beneficiaries 1 Sewing Machine 40 5 200 Bangladesh – Rehabilitation Cyclone Sidr Affected 58 ASBD81 Appeal
Implementation Methodology: Like other NOGs and organizations LHCB will also give the total job to the contractors. But to ensure that the quality is met and that the work is done in time, the LHCB will hire 1 (one) Program Supervisors, who will be directly reportable to the Director of the Community Development Program. The Director in turn will be reportable to the LHCB Management Committee, and this committee is reportable to the Extenuative committee.
The following diagram shows the in reportable mechanism of our work under the appeal.
LHCB Board
Executive Director
Director for Community Dev.
Programme Supervisor
Beneficiaries Beneficiaries of Beneficiaries of Beneficiaries of Beneficiaries from of the houses the boat + net the tube-wells rickshaw-van sewing machine
Bangladesh – Rehabilitation Cyclone Sidr Affected 59 ASBD81 Appeal The following table shows the items LHCB intends to provide and the number of beneficiaries.
Item Provided Who will do it? Quantity Time Required Total Beneficiaries House Contractor 158 6 months 500 Boat + Nets Contractor 12 2 months 300 Tube-well Contractor 50 2 months 10,000 Rickshaw Van Contractor 35 1 months 175 Purchase from show Sewing Machine 40 2 week 200 room by quotation TOTAL BENEFICIARIES 11,175
1) HOUSE CONSTRUCTION ( 158 ) . Both daily labours and carpenters will be hired to construct these 158 house. The beneficiaries will sell their labour on cash for work basis, in digging the foundations, filling of earth, etc., while the specified technical parts of the house /roofing, electrical (if any), framing will be given to the contractor. The selection of contractor will be done by:
• Beneficiary representatives • LHCB Community Development Director • Areas Managers • Community Leaders/authorities
The supervisors will oversee the overall activities, while the beneficiaries will assist the contractors.
2) 12 BOATS & NETS (12 Groups) There are carpenter who build boats and people that make nets. We will contract our 12 boats to different builders, and buy the nets from its makers.
3) DEEP TUBE -WELL (50) Since the pipes goes over 1,000 feet into the ground and such cannot be pull and push through the soil physically. Sometimes, it is also experienced that rock is faced in digging the hole. It is the LHCB’s practice to give the digging activities to the contractors, who will be responsible for ensuring for safe and arsenic free drinking water. If the contractor cannot dig the pipes in one certain place, either due to rock or other, then it is their responsibility to pull the total pipes, and dig it elsewhere nearby. Therefore, in this situation LHCB gives the installation of deep tube-well to contractors who by their machine driven expertise install tube-well. In installing one deep tube-well it takes about a week.
In last three years (2005, 2006, 2007) LHCB installed a total of 324 deep tube-wells in its wide working areas. This certainly indicates that LHCB has the necessary capacity and strong technical, supervision, and monitoring skills. (Evaluation for deep tube-well is carried out constantly. We evaluate how people are affected and what impact our installation of tube-well brings to the lives in community.
4) RICKSHAW-VAN (35) It takes more than a week to make a rickshaw-van. LHCB will give the job to the contractor to make 35 rickshaw-vans. It will take about a month to make all 35 rickshaw-vans, because the contract will give the job to different carpenters. Bangladesh – Rehabilitation Cyclone Sidr Affected 60 ASBD81 Appeal
5) SEWING MACHINES (40)
Abiding the procurement policy of ACT International, our purchasing committee will go to market and solicit quotation from at least three sellers of sewing machines. The committee will purchase the sewing machines from the lowest bidder who will provide quality machines.
LHCB will strictly maintain the principles of code of conduct, and follow the Sphere guidelines, as much as possible. We are recently trained on Code of Conducts by Ms. Michelle Yonetani, ACT Program Officer for Asia, Pacific and Europe. (Already trained the 20 senior level management staff about the Code of Conduct. They will train their subordinates, who will strictly follow the Code of Conduct.
In the following ways LHCB will undertake the principles of the Code of Conduct, Code of Conduct on Sexual Exploitation, Abuse of Power and Corruption: - All employees will sign the Code of Conduct Pledge - LHCB monitors and follow up on all reports of staff members - Beneficiary communities are informed about Code of Conduct - Female staff members are present at all field visits, distributions, and monitoring activities - A complaints mechanism will be put in place and all reports followed up – a female monitor will be available to receive all reports from any female community members concerning breeches of /reports on Code of Conduct
The cyclone response does not much involve with HIV/AIDS issues although this project has specifically addressed HIV/AIDS issues for the recipients. They will be educated through formal and informal meetings and shows. LHCB is aware of possible community and individual issues that may arise in the area. Gender and environment considerations are reflected in beneficiary targeting and in the design and implementation of interventions.
We meant that GENDER not sex in taking into account of the beneficiaries. There are families of single parent either a male or female. Considering the severity of the damage caused by the cyclone we select beneficiaries, without putting emphasis on who is male or who is female. We ensure to avoid any discriminatory process depending on race, sex, religions etc. The rehabilitation work we are doing will not have any negative impact on the environment.
Inputs for project implementation
Sl. No. Designation No of Staff % of time LHCB Staff 1. Community Director 1 40% 2. Programme Supervisor 1 100% 3. Project Engineer 1 100% 4. Unit Manager 6 40% 5. Technical supervisors 2 100% 6. Monitoring Officer (LHCB) 1 100% 7. Accountant 1 30% 8. Guard for Six Sites 6 50%
Contractors and boat makers (carpenters) will have their own equipment. Likewise, the people who install deep tube-well, and made rickshaw-van will have their own equipments. Locally hired transport will be used. Bangladesh – Rehabilitation Cyclone Sidr Affected 61 ASBD81 Appeal Planning assumptions, constraints and prioritisation The cyclone destroyed most of the houses and, six months after, people are still living in vulnerable conditions in temporary shelters. Lack of income and assets are a prevailing challenge in the area and the construction of houses is a priority for the most vulnerable.
To use foreign funds in Bangladesh, approval is required from the NGO Affairs Bureau, Government of Bangladesh. Based on the approval, LHCB will regularly report to local Government Officials regarding its activities.
Full funding will ensure that all the targeted families are addressed. However, in the event of insufficient funds, the activities will be carried out on pro rata basis, putting priority on the most vulnerable beneficiaries.
Implementation Timetable The projected implementation period for 6 months:
The implementation timetable will take 6 months from the date of receiving funds. So, we intend to start on 1 July and finish by 31 December 2008.
The activity based timetable will be something like the one below:
Activity Time frame Current Situation Assessment 4 to 11 May 2008 Planning & Proposal designing 1 to 15 May 2008 Proposal submission 15 May 2008 Government approval 3 weeks from receiving letter of Intent Hiring & staff training (One Supervisor) From July 1, 2008 Collecting Quotations for different activities 1st week of July, 2008 Approval of the lowest bidder By 2 nd week of July 2008 Placing work order By 2 nd week of July 2008 Work starts From 3 rd week of July 2008 Supervision and Monitoring Continuously Evaluation of total work Bi-monthly with report Conducting Final Survey January 2009 Auditing By Feb. 2009 Writing Final Report Feb. 2009 Submission of Final Report to ACT End of Feb. 2009
Transition or Exit strategy The humanitarian work will go on in the working areas of LHCB even after the rehabilitation work phases out. The humanitarians work include: community development activities, micro-finance, functional education, safe water and arsenic mitigation program, etc. After completion of the rehabilitation activities, LHCB will continue its on-going long-term development interventions. So, there will not be any problem for LHCB to exit from its rehabilitation work.
VI. ADMINISTRATION & FINANCE
Once funding is received through the ACT Co-ordinating Office for LHCB activities, the CO will send a letter of intent to LHCB stating the total amount for the project. Upon receipt of the Letter of Intent, LHCB will submit an FD-6 for the proposal enclosing the Letter of Intent to the NGO Affairs Bureau, Government of Bangladesh for approval. After receiving the approval, LHCB will receive the specified amount into its foreign account maintained with the Standard Chartered Bank. Immediately after receiving the funds, the Finance Department of LHCB will transfer the funds to the project office as per their requisition with specific instructions. Bangladesh – Rehabilitation Cyclone Sidr Affected 62 ASBD81 Appeal
LHCB maintains and follows a standard Procurement Policy. There is a procurement committee in the field/project level. The procurement committee strictly adheres to the specified rules of procurement stipulated in the ACT manual.
The LHCB Executive Director, as head of the organisation, will sign the funding/co-operative agreement. He may authorise any other officials to sign the agreement on his behalf if he is not available in the country.
Our administration is totally interrelated from the top of the organization to the bottom. Everyone is expected to adhere to this policy. The following diagram gives you a clearer idea.
VII. MONITORING, REPORTING & EVALUATIONS
A separate Monitoring Officer will solely responsible for monitoring the project activities on a regular basis and produce reports to LHCB Management as well as to the donor as and when required. LHCB relevant staff will pay regular visits involving those responsible for Auditing.
An impact assessment and evaluation of the project will be conducted at the end of the project to ascertain the relevance, coherence, effectiveness, efficiency, sustainability and impact of project activities and will be submitted to the ACT CO for their consideration.
The Resources Development Manager will prepare the narrative reports while the Chief Finance Manager of LHCB will be responsible for preparing the financial report. Both the Resources Development Manager and Chief Finance Manager will check and submit report to ACT International.
Final narrative and financial reports will be sent to the ACT CO within two months following the end of the appeal activities. An Audit and evaluation report will be sent one month later. Bangladesh – Rehabilitation Cyclone Sidr Affected 63 ASBD81 Appeal
VIII. CO-ORDINATION
The Community Development Director and Programme Co-ordinator are based at the project implementation sites so it will be easy to co-ordinate with other relevant LHCB activities. The project will maintain networking with other national and local NGOs, Clubs, religious, social and educational institutions and will try to get their help to minimise cost and risk of the project.
The local authorities such as the UP Chairman, Members, Upazilla Officer will be involved and visit project sites. They will discuss the project report in the monthly NGO Coordination meeting to give their feedback as well as to inform other NGOs about the activities of LHCB.
Some local institutions will also be involved as stakeholders to give their feedback on implementation process and progress of the work.
Co-ordination with other ACT members
We will update on our activities to all ACT Members in Bangladesh.
Co-ordination with other organisations in the area of intervention
Through the NGO Coordination meeting of the Upazilla office, other working NGOs will be informed of LHCB activities and invited to visit and even partner in some of the projects for sustainability. Bangladesh – Rehabilitation Cyclone Sidr Affected 64 ASBD81 Appeal IX. BUDGET
Unit No of Unit Budget Budget Description Types Units Coste BDT US$
DIRECT ASSISTANCE Post Crisis Phase Cost of 158 Houses CI sheet for roof(30mm,7feet/2.5 feet) Pieces 3,476 500 1,738,000 25,559 R.C.C. Pillar Pieces 1,580 500 790,000 11,618 Wood for roof,frame,door,and window CFT 5,056 450 2,275,200 33,459 Nut,bolt,screw, Ridging LS 158 1,500 237,000 3,485 Bamboo Fence SFT 75,840 10 758,400 11,153 Carrying of materials LS 158 1,000 158,000 2,324 Labour of plinth raising & house construction Days 1,264 150 189,600 2,788 Technical Labour(Carpenter) Days 1,264 300 379,200 5,576 Subtotal 6,525,400 95,962
Livelihood rehabilitation Boats & nets 12 47,000 564,000 8,294 Tube-wells 50 53,000 2,650,000 38,971 Rikshaw Van 35 13,500 472,500 6,949 Sewing Machine 40 7,000 280,000 4,118 Subtotal 3,966,500 58,331
Direct Programme Related Costs Salary & Benefits for Staffs Program Supervisor (month) months 6 27,000 162,000 2,382 Technical Supervors (2) months 6 40,000 240,000 3,529 Monitoring Officer months 6 17,000 102,000 1,500 Subtotal salary & benefits for staffs 504,000 7,412
TOTAL DIRECT ASSISTANCE 10,995,900 161,705
TRANSPORT, WAREHOUSING & HANDLING Transport L/S 72,000 1,059 Warehouse rental L/S 60,000 882 TOTAL TRANSPORT, WAREHOUSING & HANDLING 132,000 1,941
INDIRECT COSTS: PERSONNEL, ADMIN, OPERATIONS & SUPPORT Staff Salaries (5,078 * 14 people) months 6 71,092 426,552 6,273 Volunteers /per diems (3500 * 14) months 6 49000 294,000 4,324 Management Cost 1,430,814 21,041 TOTAL INDIRECT COSTS 2,151,366 31,638
AUDIT & EVALUATION Audit fee L/S 25,000 368 Evaluation L/S 50,000 735 TOTAL AUDIT & EVALUATION 75,000 1,103 Bangladesh – Rehabilitation Cyclone Sidr Affected 65 ASBD81 Appeal
TOTAL ESTIMATED EXPENDITURE 13,354,266 196,387
Exchange rate 1 US$ = BDT 68
Exchange Rate: 1 US$ = 68 BDT
Bangladesh – Rehabilitation Cyclone Sidr Affected 66 ASBD81 Appeal I. REQUESTING ACT MEMBER
Social Health & Education Development (SHED) Board
II. IMPLEMENTING ACT MEMBERS:
SHED Board Social Health & Education Development (SHED) Board is a non-profit voluntary organization registered under NGO Bureau Affairs, Govt. of Bangladesh and its Registration No. DSW/FDO/R-134 is involved in humanitarian works since 1976. SHED Board works to up-lift the social and economic status of the underprivileged people in Bangladesh irrespective of caste, creed and religious faith.
SHED Board is a service arm of Bangladesh Baptist Church Sangha, which is the largest Protestant Church body in Bangladesh. SHED Board works for the improvement of the social and economic status of the poor, helpless and destitute people.
SHED Board works is close-cooperation with the local people at field level from planning to the implementation stages. The target group of beneficiaries is selected among the most disadvantaged group of the society.
Throughout its history, SHED Board has responded to a number of emergencies and disasters providing support to the people during flood, cyclone, and cold. In conjunction with ACT International members, SHED Board also responds with humanitarian aid for those communities devastated by disasters.
III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE
As part of SHED Board’s long-term social development programmes, SHED has field office presence in some of the areas that were affected by Cyclone Sidr, as follows:
District Upazila/Thana ( Police station) I. Union Bagherhat Mongla Chanpai Rampal Uzalkur Khulna Dacope Laudobe Bazua Barisal Agoiljhara Goila, Bagdha, Ratnapur, Bakal Uzirpur Zalla Gournodi Chadshi, Nolchira, Barti, Dhurgail, Potuakhali Kalapara Nilgonj Gopalgonj Kotwalipara Amtoli, Suagram, Radhagonj, Ramshil, Sadullapur, Khshla, Gaghor, Kandi, Pinjuri
Location of Proposed Response Within these areas, SHED Board has targeted the following locations for rehabilitation assistance:
Distr Upazila/Thana II. Union Village ict ( Police station) Bagherhat Mongla Chanpai Kainmari, Shahalabunia, Chila, Kamardanga, Burirdanga, Malgazi, Chanpai, Naricaltola, Kalikabari, Kanainagor Bangladesh – Rehabilitation Cyclone Sidr Affected 67 ASBD81 Appeal
Khulna Dacope Laudobe Badamtola, Burirdabor, Harintana, Lawdove. Bazua Chunkuri, Bazua, Bererkhal, Chandpara Barisal Agoiljhara Bagdha, Ratnapur Aichermat, Chhabikharpar, Kathira, Kathelbari Potuakhali Kalapara Nilgonj Sadarpur, Akkelpur, Dariapur, Jlalpur Gopalgonj Kotwalipara Suagram, Radhagonj, Suagram, Dakhinpar, Narayankhana, Ramshil, Kandi Dharabashil, Kandi, Ambari, Lebubari, Buarabari, Mandra, Pakhor, Hizalbari, Musuria, Ramsil, Chalbol
SHED has used the following criteria to target the locations for rehabilitation assistance:
• Most severely impacted areas • Areas where SHED has a long term presence working with communities • Vulnerability- poorest communities and most disaster prone areas (also prone to flooding) • Villages where no outside assistance has been provided by other actors, including government and other NGOs or which have been neglected
Needs Assessment SHED’s crisis phase need assessment was conducted field in November 2007. This indicated immediate priority needs in the areas of food, shelter, cash, sanitation and drinking water, and medicine for children suffering from diarrhea. With support from the ACT Rapid Response Fund, SHED provided food relief for 2434 families in Bagherhat (462 families), Kulna (400), Patuakhali (310), Barisal (631), and Gopalganj (631).
SHED has conducted a needs assessment for the rehabilitation phase of response to the cyclone.
Methodology The SHED Board assessment team both project and central offices visited from 3 rd – 15 th May, 2008 affected upazilla of Bagherhat, Patuakhali, Khulna, Gopalgionj and Barisal districts. The assessment was based on:
• Damage data from upazila administrations and local government authorities. • Up to date and assessment reports from NGO’s. • Individual interviews and consultation with government officials, NGO personnel, local government representatives, community leaders and affected family members. • Household interviews
Damage assessment and prioritization of rehabilitation We have already carried-out a field assessment in the particular locality to identify the scale and type of distribution of assistance required. Depending on the total assistance available, SHED Board central office and field office staff will work with the community and liaising with the local administration and local government and family visit will select the most vulnerable and poor households in the community those who do not possess the ability to repair/rebuild damage to their key assets (housing, livelihoods assistance, others) by their own efforts.
Priority was given to assisting the most vulnerability and socio-economically deprived families. This will vary according to the situation of each community but will include widows and separated/divorced women, elderly and disabled persons.
After the cyclone, virtually all houses were damaged, and 5 months after the cyclone struck people are still living in temporary shelter and in very vulnerable situation lack any source of income or assets. Bangladesh – Rehabilitation Cyclone Sidr Affected 68 ASBD81 Appeal The construction of houses is an essential priority for the most vulnerable groups in the community. More than 70% people of the selected areas are vulnerable and live below the poverty line. They do not possess any ability or financial capacity to construct or repair their houses. As per our present assessment on 3 rd -15 th May, 2008 some families have received few number of C.I. Sheets in some areas for house repairing assistance, but this is not sufficient for repair their houses. Still now the affected families are waiting more C.I. Sheets and necessary materials for repair and some families are waiting for assistance to rebuild the houses that have been completely destroyed by the cyclone.
Through our recent assessment we observed that some local mud roads, embankments etc. have still not been repaired. As a result of the flood tide these areas have been overflowed every day and the affected families are still suffering from the impact. For this reason the cash for work support is most essential. Through this program we will be able to create short-term work and provide a minimum income for the poorest people who have not yet been able to recover a stable income.
Within our proposed working areas 70% families have one piece of land. Those families have below 1 acre (100 decimal) of land. They are not able to cultivate their land without financial or material support by others. For this reason SHED has undertaken a program to provide rice seeds for the next harvest season. This will enable the poorest farming families who lost their crops and related income to recover their livelihood. The poorest fishing families who lost their fishing equipment’s still need to recuperate boats and nets.
IV. TARGETED BENEFICIARIES
Number of beneficiaries per type of assistance
Type of Assistance Number of beneficiaries Total number of Beneficiaries Women Men Families (average size- 5) Housing repairs 300 250 550 2750 Boat and nets - 30 30 150 Cash for Work 5000 3000 1600 8000 Rice Seeds 1200 800 2000 10,000
Total 6,500 4,080 4,180 20,900
Number of Beneficiaries per location of response
District/Upazila Union Total # Beneficiaries Baghertat Chanpai 6,270 Khulna Laudobe & Bazua 6,270 Potuakhali Nilgonj 4,180 Barisal Bagdha & Ratnapur 2,090 Gopalgonj Suagram, Radhagonj, Ramshil & 2,090 Kandi 20,900
Beneficiary Selection Criteria The most vulnerable families and individuals will be prioritized for all types of assistance: • Women-headed households (widows/separated/ divorced women) • physically disabled Bangladesh – Rehabilitation Cyclone Sidr Affected 69 ASBD81 Appeal • elderly and sick • other persons amongst the poorest of the poor (including, day labourers, rickshaw pullers, etc) • Families most severely affected by the cyclone
Housing assistance • People whose houses were either fully or partially damaged be the cyclone
Livelihoods assistance • Fishing families • Farming families
Cash for Work • Poorest of the poor, especially daily labourers • Both women and men (approximate ratio of women to men of 60:40, depending on the area and type of work)
Methodology for the selection: Implementation procedure:
• Field monitors/ Local authorities/ beneficiary representative’s survey/ assess and establish a preliminary beneficiary list. • Beneficiary Selection Board (aim to include 50% female members) comprised of SHED staff, beneficiary representatives, community representatives, local partner representatives - review and decide final beneficiary list. • Inform community of criteria for selection, selection results, • Establish community complaint mechanism. • Before distribution of any material items, SHED staff will re-check the status and appropriateness of beneficiaries on the list.
Application of the ACT Code of Conduct and Red Cross/Red Crescent Code of Conduct
• SHED will ensure that their staff involved at all levels, including the field offices, are aware of and understand the Codes of Conduct • SHED will monitor adherence to the Codes of Conduct in the field to ensure that selected beneficiaries are prioritized according to need and vulnerability and without adverse discrimination based on religion or political affiliation. • SHED staff will ensure that the target communities representatives are aware of the Codes of Conduct that SHED is working with, and know how to refer complaints from the community to SHED. • SHED Board staff will encourage gender balance in local community representatives. • SHED staff will ensure that women from the communities are meaningfully represented in all areas of the work and decision making to increase gender balanced representation/involvement in all project activities • Any reports or breaches of the Code of Conduct will be acted upon by SHED Board immediately.
V. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION
Overall Goal Bangladesh – Rehabilitation Cyclone Sidr Affected 70 ASBD81 Appeal • To enable the recovery of vulnerable families, women, men and children severely affected by the Cyclone Sidr disaster through rehabilitation of their homes and livelihoods to the same or better quality of life they had before the disaster.
Specific Objectives 1) To enable 550 families to rebuild their homes so that they are habitable again and can better withstand flooding and winds in future 2) To create short-term work and provide a minimum income for the poorest people who have not yet been able to recover a stable income, through a cash-for-work scheme over 5 days for 1,600 men and women. 3) To provide rice seeds to 2,000 of the poorest farming families who lost their standing crops and related-income for the next planting season 4) To provide boats and fishing nets to 30 of the poorest fishing families who lost their fishing equipment to recover their livelihoods.
Implementation Description Per Activity: The cyclone SIDR rehabilitation team headed by the SHED Board Program Coordinator will organize the rehabilitation activities through our existing Project Manager/ persons in charge including procurement, transport and distribution of the materials.
A Project Implementation Committee will be formed locally consisting of representatives from SHED Board, Community Leaders, Local Government representative, NGOs and Church members, to assist in ensuring the effectiveness of the intervention. At every level community participation is encouraged in terms of assessments, selection of beneficiaries, distribution of relief materials etc.
A purchasing committee will be formed and all items will be purchased locally. The Coordinator, Project Manager and purchase committee will control all the procurement. To avoid procedural delay, the principle of spot quotations instead of sealed tender will be applied.
Beneficiaries will oversee and assist the construction activities of their houses. They will also sell their labour for these activities in house construction.
In selecting beneficiaries we will avoid discrimination depending on caste, creed and culture. Special preference will be given to disable, elderly, widowed and separated family members.
The entire rehabilitation operation will be controlled, administered and managed by the Coordinator. He will be responsible for monitoring and reporting through assigned staff at the field based project offices.
Program Activities
Activity 1 - Housing Assistance SHED Board’s from it’s recent assessment on 3-15 th May, 2008 has realized that it is necessary to provide house making support to the affected families as their houses has been fully destroyed and they are not in a state to build them again. Therefore, SHED Board will distribute one and half bundle of CI sheets with concrete pillar, wood, nails, screw, fence and necessary materials to each of the mostly affected 550 families in the target areas.
Implementation steps/methodology • 550 families will receive assistance to rebuild their damaged houses. We will provide 2 bundle and 3 Nos. C.I. sheet (8’ C.I. sheet 21 pieces) concrete pillar- 10 Nos. fence, wood, bamboo, nail, screw Bangladesh – Rehabilitation Cyclone Sidr Affected 71 ASBD81 Appeal and hire carpenter etc. for each family. As soon as the support is made, the beneficiaries will start making the structure for the house. • The purchase committee will collect quotation from 3 sales center and the lowest one will do this work as per the decision of the committee. • The family will complete the structure in 20 days after reception of the materials. • On successful completion, the work will be verified by SHED Board staff, the community leaders and the local Government authorities.
Preference will be given to families headed by women, particularly widows and divorced women, elderly and infirm. Each of the selected beneficiaries will be issued a coupon to collect assistance from the distribution centers, which will be established within reach of the communities to be assisted.
Activity 2 - Job Creation for Livelihood (Cash for Work) The main objective of this component is to create immediately paid employment for the cyclone victims by engaging them in earth work, land preparation, cleaning of water hyacinth, debris etc. However, most of the job opportunities will relate to earthwork. Through this work homesteads, public places like school ground, rural roads will be repaired. Under this component immediate employment opportunities will be created for 8,000 person days by involving a total of 1,600 persons in 5 days of work each. The estimated wage for per person day’s work is Taka 150. Efforts will be made to involve primarily women in this activity.
Implementation steps/methodology • Accepted local or national working hours is to be set for paid employment. • At least one able person from a family is to be taken for paid employment. Each person will give Taka-150/- (One hundred fifty) per day’s work. • For earth cutting work, measurement is to be taken both before and after the work. • Wages are to pay on a basis after filling in SHED Board’s prescribed form, the taking thumb impression. • Care must be taken when taking thumb impression on the master roll. The master roll is to be authenticated/attached by the local Government Official/Union Council Chairman.
Activity 3 – Agriculture Assistance (Rice seeds) • To assist in the recovery of standing crops 10 kg. Rice seeds for each family will be received. Total 2000 families will be benefited through this program, which have some land on which to recover their crop loss.
Implementation steps/methodology • The procurement of seeds will be done on a competitive basis. • Local procurement will be given priority where feasible. • The purchase committee will collect quotation from 3 sales center and the lowest one will supply the seeds as per the decision of the committee. • Per family will get 10 kg. rice seeds for 50 decimal land cultivation. • The quality of materials will be upheld. • Wherever possible procurement will be done from government stores/departments. • Distribution will be done in a secured and safety place, such as- local govt. office area/SHED Board Branch office area/ Mission compound etc. as per selection list of the beneficiaries prepared by the project implementation committee.
Activity 4 - Boat and fishing net assistance
Bangladesh – Rehabilitation Cyclone Sidr Affected 72 ASBD81 Appeal Many fishermen has lost their fishing boats, nets and other necessary materials due to cyclone. This was only the source of income of those families. After SIDR the families are not continuing their regular works due to lack of boat, net and necessary materials for fishing. SHED Board’s from its assessment has realized it is necessary to provide fishing boats to the affected fishermen to re-start their activities. Therefore SHED Board will distribute one boat and one net to each of the affected 30 families in the target areas.
Implementation steps/methodology • The carpenter will make boat. • Wood, nails, tar and necessary materials will be purchased by the purchase committee from the local market. The committee will collect quotation from 3 sales center and the lowest one will do this work as per the decision of the committee. • Net will be purchased from the local market where feasible. • Distribution will be done in a secured and safety place, such as- local government office area/SHED Board Branch office area/ Mission compound as per selection list of the beneficiaries prepared by the project implementation committee.
Implementation Timetable Rehabilitation operation according to the following work plan: The rehabilitation operation comes to an end within nine months, ending the end of February 2009.
Months PARTICULARS D J F Jun Jul Aug Sep Oct Nov e a e c n b 1. NGO Bureau permission, X Preparatory activities x 2. Deployment of staff/volunteers X X 3. Identification of beneficiaries and X X X sites 4. Procurement/Arrangement of X X materials 5. Distribution of materials X X X X X 6. Reporting X
VI. ADMINISTRATION AND FINANCE
After reception of funds from ACT International SHED Board will arrange approval from the Government of Bangladesh for this project. After getting permission from NGO Bureau SHED Board will be responsible for proper implementation and supervision of the project by developing our own staff and involving local volunteers and form a project implementation committee.
SHED Board will be the responsible parties for all administrative processes and procedures, which will be carried out according to normal operating procedures, as specified in strategic, policy and operational guidelines of the ACT.
SHED Board will be assume responsibility for staff recruitment, which will be carried out according to ACT policies on gender balance.
SHED Board Dhaka office will receive funds from donors and partners. The funds will be distributed to the respective regional project offices, according to requirements. The local SHED Board staff and project implementation committee will act according to their plans, maintaining good records Bangladesh – Rehabilitation Cyclone Sidr Affected 73 ASBD81 Appeal regarding finance and project implementation. SHED Board Dhaka office accountant will maintain the financial records.
After the completion of the projects all accounts and related reports will be sent to the Dhaka office, where all the regional reports and accounts will be compiled for auditing by a chartered accountant.
VII. MONITORING, REPORTING AND EVALUATION
The project together with various community groups will facilitate field level monitoring and evaluation exercises to assess the progress and achievement of the intervention objectives. Monitoring will be done through regular field visits by senior staff, key project staff and leaders through community level meetings.
The project will use monitoring tools to assess the achievement of expected impact. This process will involve groups and stakeholders in monitoring and evaluative processes. The impacts will be assessed and respective mitigation action will be taken and principles of “Do No Harm” will be used and analyzed in the actual implementation of the various emergency projects.
A detailed work plan will be put in place and the project will monitor achievement of outputs according to plans and the efficient use of materials. The achievement of the targets indicates the achievement of activities, impacts and objectives.
SHED Board will submit narrative and financial report and audited statement of accounts to the ACT CO in accordance with the established reporting schedule.
VIII. CO-ORDINATION
SHED Board will coordinate with ACT members in Bangladesh and also with the relevant national and local authorities, international agencies in the area and other NGOs. At District and Sub-district level, SHED Board works closely with the District Administration and participates in coordination meetings involving other NGOs.
IX. BUDGET
EXPENDITURE Type of No. of Unit Budget BDT Budget Unit Units Cost USD BDT DIRECT ASSISTANCE Post crisis phase House assistance: Estimate per house (size 15" x 9")* houses 550 33,040 18,172,000 267,235 Cash for Work man/days 8000 150 1,200,000 17,647 Agriculture Rice seeds (10kg. Per family) family 2000 500 1,000,000 14,706 Fishing boat with net: Wooden boat (18' long) family 30 24,000 720,000 10,588 Fishing net (30' x 150') family 30 22,500 675,000 9,926 Sub total post crisis phase 21,767,000 320,103
Staff Salaries Bangladesh – Rehabilitation Cyclone Sidr Affected 74 ASBD81 Appeal
Program Coordinator (1) month 6 20,000 120,000 1,765 Field Supervisor (4) month 6 10,000 240,000 3,529 Volunteer (16) month 6 5,000 480,000 7,059 Staff Travel, food & lodging month 6 30,000 180,000 2,647 Sub total 1,020,000 15,000
TOTAL - POST CRISIS PHASE 22,787,000 335,103
TRANSPORTATION Hire/Rental of Vehicles/Transportation vehicle 14 15,000 210,000 3,088 TOTAL TRANSPORTATION 210,000 3,088
INDIRECT COSTS: PERSONNEL, ADMIN & SUPPORT Paper rim 12 280 3,360 49 Use of Printer-tonor sheet 10000 2 20,000 294 Mobile Phone set 5 5,000 25,000 368 Mobile phone scratch card piece 50 300 15,000 221 TOTAL INDIRECT COSTS 63,360 932
AUDIT & EVALUATION Audit of ACT Funds estimate 50,000 735 Monitoring from Head Office estimate 100,000 1,471 TOTAL AUDIT & EVALUATION 150,000 2,206
TOTAL EXPENDITURE 41,382,360 341,329
Exchange Rate: Budget : USD 1 = Taka 68.00
*House assistance: estimate per house (BDT) C. I. Sheet (8' x 2.5') (21 piece x 700/-) 14,700 Concret Piller (9' @ 1000/- x 10 piece) 10,000 Bamboo Fence (7.5' x 63' per fit 30/-x 63') 1,890 Nails (5 kg x 90/-) 450 Wooden Door (1 piece @ 1500/-) 1,500 Wooden Window ( 2 piece @ 500/-) 1,000 Wooden Structure (5cft @ Tk. 300/- per cft) 1,500 Carpenter with helper (2 p.x 4 days x 250/-) 2,000 Total estimate per house 33,040