From: Sent: 05 April 2016 12:43 To: FOI Subject: FOI Request - County Council Boundary Review

Dear Sirs

Freedom of Information Request relating to the Cambridgeshire County Council Boundary Review

Please send me copies of all internal LGBCE emails, correspondence, notes and minutes dated on or after 1st February 2016 relating directly to the Cambridgeshire County Council boundary review.

I am happy to receive these electronically, rather than in writing, and if it is helpful for resource purposes, for emails to simply be forwarded to me, rather than collated into one file.

Yours faithfully

1 From: Palacky, Alex on behalf of FOI Sent: 06 April 2016 16:31 To: ' Subject: Your FOI Request: FOI 16/04

Dear ,

Thank you for your request for information received on 5 April 2016 under the Freedom of Information Act 2000.

You have requested:

“Freedom of Information Request relating to the Cambridgeshire County Council Boundary Review Please send me copies of all internal LGBCE emails, correspondence, notes and minutes dated on or after 1st February 2016 relating directly to the Cambridgeshire County Council boundary review”

The Commission aims to respond promptly and within the statutory deadline of 20 working days. Please expect a response by 3 May 2016. In some cases a fee may be payable and if that is the case I will let you know. A fees notice will be issued to you, and you will be required to pay before I will proceed to deal with your request. If you have any queries or concerns please do not hesitate to contact me on the details provided below. Please remember to quote the reference number above in any future communications.

Kind regards,

‐‐ Alex Palacky Office Manager LGBCE 14th Floor Millbank Tower London SW1P 4QP 0330 500 1264

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1 From: [email protected] To: Subject: Your FOI Request: FOI 16/04 Date: Thu, 5 May 2016 16:18:36 +0000

Dear ,

Our ref: FOI 16/04

Thank you for your email which was received on April 5 2016, requesting information under the Freedom of Information Act 2000.

You have requested:

“Freedom of Information Request relating to the Cambridgeshire County Council Boundary Review Please send me copies of all internal LGBCE emails, correspondence, notes and minutes dated on or after 1st February 2016 relating directly to the Cambridgeshire County Council boundary review”

The Commission does hold information relevant to your request. Please find enclosed a PDF containing all internal emails, correspondence, notes and minutes dated on or after the 1st of February 2016 relating directly to the Cambridgeshire County Council boundary review. Personal details and information not directly relating to your FOI request has been redacted.

Although after the date of your request, we have included the report and minutes relating to the Commission’s decision on the new consultation. We have not included the recommendations report itself as this will be published on Tuesday 10 May and a link will be sent to you then.

We have not included emails relating to other complaints concerning the Cambridgeshire review. However, for the sake of transparency, we have included all emails and word documents relating to your complaint and the development of our recent responses to you.

If you have any further queries, please do not hesitate to contact me, quoting the reference number above in any correspondence.

If you are not content with the outcome of your request, you may apply directly to the Information Commissioner for a decision. Details of this procedure can be found on the ICO website: http://www.ico.gov.uk.

Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Local Government Boundary Commission for .

Yours sincerely,

1 ‐‐ Alex Palacky Office Manager LGBCE 14th Floor Millbank Tower London SW1P 4QP 0330 500 1264

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2

From: Sent: 05 May 2016 18:56 To: Palacky, Alex Subject: Additional FOI Request

Dear Alex

Thank you very much for this response.

P137 of the response, at the bottom of the page, point 2 talks about being unclear "how we get from current East Cambs pattern to a new one (without need for yet further subsequent consultation) assuming we are persuaded to do so. Specifically, I recall that Alex drew up a pattern closer to what EC had suggested but Max did not allow it to be put forward."

Can you please send me the East Cambs pattern drawn up by Alex to which this paragraph refers. Please also send all correspondence and information relating to it, including all correspondence and information about why it was not acceptable to Max?

In view of the consultation period beginning in 5 days time, I would appreciate a timely response to this request.

Many thanks

1 From: Palacky, Alex Sent: 06 May 2016 14:21 To: Subject: RE: Additional FOI Request

Dear ,

Thank you for your email.

I will discuss this with the relevant members of our organisation and respond to you as soon as possible. My colleague Alex who you have mentioned below is away on annual leave until Monday so I will not be able to provide any information before then. I am aware of the consultation period timings and will keep this in mind in regards to our response speed.

Please let me know if you have any other questions.

Kind regards, ‐‐ Alex Palacky Office Manager LGBCE 0330 500 1264 From: Palacky, Alex Sent: 09 May 2016 15:26 To: Subject: RE: Additional FOI Request

Dear Anna,

I just wanted to send you a quick update on the additional information you have requested.

I spoke with my colleague Alex about this today and we will have this emailed through to you by the end of the week.

Please let me know if you have any other questions in the meantime.

Kind regards,

‐‐ Alex Palacky Office Manager LGBCE 0330 500 1264 From: Sent: 10 May 2016 11:00 To: Palacky, Alex Subject: RE: Additional FOI Request

That's great, thanks for letting me know.

Regards

From: Cleverly, Karen Sent: 13 May 2016 12:27 To: ' Cc: Palacky, Alex Subject: RE: Additional FOI Request Attachments: Alt scheme for Cllr Bailey.xlsx; East Cambridgeshire alternative proposal.pdf

Dear ,

Alex Palacky has asked me to respond to you as she is on leave today.

You asked us to send you the East Cambridgeshire pattern drawn up by Alex Hinds (Review Officer) and all correspondence and information relating to it, including all correspondence and information about why it was not acceptable to Max (Caller – the Chair of the Commission at the time).

Please find attached the alternative scheme for East Cambridgeshire as requested. A map of the proposal is also attached. The map shows the boundaries of the alternative pattern, the division names and electoral variances. Also attached is the electorate data that accompanies this proposal. This details what polling districts are included in each of the divisions, the purple lines show which polling districts are divided between divisions. The road counts in columns L and M detail the number of electors in each split polling district.

This alternative scheme was only discussed verbally with Max Caller. There is no correspondence relating to it and it was not proposed to the Commission. It is largely similar to a proposal received from East Cambridgeshire District Council in previous consultations with some amendments to provide for improved levels of electoral equality.

I hope you find this helpful.

Kind regards,

Karen Cleverly Business Support Officer LGBCE 0330 500 1260 Polling Description of area District Parish Parish ward Existing District/City/borough ward district

EX1 Example 1 Little Example EX2 Example 2 Even Littler Example EX3 Example 3 Medium Example EX4 Example 4 Big Example Big Example East EX5 Example 5 Big Example Big Example West

KB1 BURWELL NORTH East Cambridgeshire Burwell BURWELL KB2 BURWELL SOUTH East Cambridgeshire Burwell BURWELL KD1 REACH East Cambridgeshire Reach THE SWAFFHAMS KE1 East Cambridgeshire Swaffham Bulbeck THE SWAFFHAMS KF1 East Cambridgeshire Swaffham Prior THE SWAFFHAMS HA6 ELY EAST () East Cambridgeshire Ely ELY EAST HC1 ELY EAST () East Cambridgeshire Ely ELY EAST HD6 ELY EAST (Q. ADELAIDE) East Cambridgeshire Ely ELY EAST HF1 ELY NORTH East Cambridgeshire Ely ELY NORTH HF1 (part) ELY NORTH PW HF2 ELY NORTH East Cambridgeshire Ely ELY NORTH HF2 (part) HG1 ELY EAST East Cambridgeshire Ely ELY EAST HH1 ELY EAST East Cambridgeshire Ely ELY EAST HJ6 ELY NORTH () East Cambridgeshire Ely ELY NORTH HJ6 (part) HK1 ELY EAST East Cambridgeshire Ely ELY EAST HI1 ELY SOUTH East Cambridgeshire Ely ELY WEST HI2 ELY WEST East Cambridgeshire Ely ELY SOUTH HJ6 (part) JA1 HADDENHAM East Cambridgeshire Haddenham HADDENHAM JB1 East Cambridgeshire Haddenham HADDENHAM JD1 East Cambridgeshire Stretham STRETHAM JF1 THETFORD East Cambridgeshire Thetford STRETHAM JG1 WENTWORTH East Cambridgeshire Wentworth HADDENHAM JH1 East Cambridgeshire Wilburton STRETHAM JJ1 East Cambridgeshire Witchford HADDENHAM IE1 WEST East Cambridgeshire Littleport LITTLEPORT WEST IF1 LITTLEPORT EAST East Cambridgeshire Littleport LITTLEPORT EAST IG1 LITTLEPORT (COMMUNITY CENTREast Cambridgeshire Littleport LITTLEPORT EAST LA1 CHIPPENHAM East Cambridgeshire Chippenham FORDHAM VILLAGES LB1 FORDHAM East Cambridgeshire Fordham FORDHAM VILLAGES LC1 East Cambridgeshire Isleham ISLEHAM LE1 KENNETT East Cambridgeshire Kennett FORDHAM VILLAGES LF1 NORTH East Cambridgeshire Soham Soham North SOHAM NORTH LG1 SOHAM CENTRAL East Cambridgeshire Soham Soham South SOHAM SOUTH LG1 Soham North Soham Central LG2 SOHAM SOUTH East Cambridgeshire Soham Soham South SOHAM SOUTH LI6 SNAILWELL East Cambridgeshire Snailwell FORDHAM VILLAGES LJ1 WICKEN East Cambridgeshire Wicken SOHAM SOUTH IA1 COVENEY East Cambridgeshire Coveney DOWNHAM VILLAGES IB1 DOWNHAM SOUTH East Cambridgeshire Downham DOWNHAM VILLAGES IB1 (part) ID1 DOWNHAM () East Cambridgeshire Downham DOWNHAM VILLAGES JC1 East Cambridgeshire Mepal DOWNHAM VILLAGES JE1 SUTTON East Cambridgeshire Sutton SUTTON JI1 East Cambridgeshire Witcham DOWNHAM VILLAGES KA1 East Cambridgeshire Bottisham BOTTISHAM KC1 LODE East Cambridgeshire Lode BOTTISHAM MA1 ASHLEY East Cambridgeshire Ashley MB1 BRINKLEY East Cambridgeshire Brinkley BOTTISHAM MC1 East Cambridgeshire Burrough Green BOTTISHAM MD1 CHEVELEY NORTH East Cambridgeshire Cheveley CHEVELEY ME1 CHEVELEY SOUTH East Cambridgeshire Cheveley CHEVELEY MF1 East Cambridgeshire Dullingham DULLINGHAM VILLAGES MG1 East Cambridgeshire Kirtling CHEVELEY MH1 STRETCHWORTH East Cambridgeshire DULLINGHAM VILLAGES MI6 WESTLEY East Cambridgeshire Westley Waterless BOTTISHAM MJ1 URBAN East Cambridgeshire Woodditton DULLINGHAM VILLAGES MK1 WOODDITTON RURAL East Cambridgeshire Woodditton DULLINGHAM VILLAGES MK2 SAXON STREET East Cambridgeshire Woodditton DULLINGHAM VILLAGES

Electorate Electorate Number of cllrs Electorate Electors per Variance Proposed County division Division name 2014 2021 per division 2014 councillor 2014 Burwell 1 8,625 8,625 10% Example Rural 480 502 Ely Rural & Soham North 1 8,446 8,446 8% Example Rural 67 68 Ely South & East 1 8,729 8,729 11% Example Rural 893 897 Ely West & 1 7,941 7,941 1% Example Town 759 780 Haddenham & Sutton 1 9,115 9,115 16% Example Town 803 824 Littleport 1 7,290 7,290 -7% Soham South & Fordham Villages 1 7,276 7,276 -7% Burwell 2488 2590 Woodditton 1 8,108 8,108 3% Burwell 2471 2840 Burwell 289 290 HF1 Burwell 653 650 Allix Way 8 Burwell 624 650 Allen Road 147 Ely Rural & Soham North 206 210 Carey Close 56 Ely Rural & Soham North 408 410 Longchamp Drive 144 Ely Rural & Soham North 195 200 Merivale Way 166 Ely South & East 2902 3035 Orford Close 32 Ely Rural & Soham North 815 815 Turner Drive 43 Ely West & Little Downham 1094 2551 101 - 201 Kings Avenue 76 Ely Rural & Soham North 476 939 102 - 294 Kings Avenue 143 Ely South & East 674 670 Total 815 Ely South & East 762 1270 Littleport 129 127 HF2 Ely West & Little Downham 3 3 Fitzgerald Close 94 Ely South & East 953 950 Gunning Road 0 Ely West & Little Downham 3582 3510 Heaton Close 1 Ely South & East 1559 1502 Heaton Drive 0 Ely West & Little Downham 1678 1678 Kilkenny Avenue 0 Haddenham & Sutton 2462 2550 Lumney Close 116 Haddenham & Sutton 194 190 Merrifield Cardens 10 Burwell 1432 1520 Morton Close 155 Haddenham & Sutton 556 560 Nigel Road 0 Haddenham & Sutton 142 140 Redman Close 3 Haddenham & Sutton 1150 1150 Simeon Close 0 Ely South & East 1879 1900 Williams Close 97 Littleport 2671 3590 Total 476 Littleport 3847 4010 Littleport 139 140 HJ6 Soham South & Fordham Villages 370 370 Twinwood Cottage 1 Soham South & Fordham Villages 2125 2270 The Willows 2 Soham South & Fordham Villages 1883 1960 Total 3 Soham South & Fordham Villages 291 290 Ely Rural & Soham North 4290 4290 HI2 Soham South & Fordham Villages 961 1624 2 - 134a St John's Road 144 Ely Rural & Soham North 874 874 Alexander Chase 172 Ely Rural & Soham North 1182 1182 Beresford Road 300 Soham South & Fordham Villages 1507 2100 Briar Grove 46 Soham South & Fordham Villages 139 140 Brooke Grove 182 Burwell 668 670 Cambridgeshire Close 41 Haddenham & Sutton 339 340 Churchill Close 31 Ely West & Little Downham 1584 1592 Collier Close 146 Littleport 168 168 Darwin Close 108 Littleport 336 340 Engine Yard 10 Haddenham & Sutton 797 800 Etheldreda Street 21 Haddenham & Sutton 3121 3180 Hereward Street 16 Haddenham & Sutton 354 360 Holldendale Walk 14 Woodditton 1810 1980 Kingsley Walk 77 Woodditton 736 740 Meadow Way 58 Woodditton 485 490 Morley Drive 137 Woodditton 296 300 Murfitt Close 23 Woodditton 307 310 Pasture Grove 25 Woodditton 731 730 Tennyson Place 127 Woodditton 862 980 Total 1678 Woodditton 584 580 Woodditton 279 280 LG1 Woodditton 517 520 78 - 100 Clay Street 22 Woodditton 121 120 83 - 101 Clay Street 26 Woodditton 882 930 2 - 32 Mill Corner 25 Woodditton 258 260 1 - 51 Pratt Street 50 Woodditton 240 240 103 - 1 Mereside 70 2 - 102 Mereside 87 2 - 104 Station Road 102 81 - 107 Station Road 15 21a - 21b Mill Corner 2 33 - 75 Mill Corner 42 50 - 78 Nighthall Road 0 6 - 16 Gardeners Lane 19 Berrycroft 34 Fairfield Close 24 Guntons Close 201 Harrison Court 10 Thomas Mews 39 West Drive 45 Cornwell Close 32 West Drive Crescent 29 Total 874

76 - 2 Clay Street 67 7 - 63 Station Road 14 1 - 25 Gardeners Lane 12 West Drive Gardens 174 Fountain Lane 47 Federick Talbot Close 26 Churchgate Street 43 Cedar Court 15 Market Street 30 White Hart Lane 23 Kents Lane 11 Adelaide Close 19 1 - 39 Paddock Street 13 42 - 38 Paddock Street 13 46 - 158 Paddock Street 75 49 - 153 Paddock Street 49 2 - 22 Pratt Street 19 St Andrews Park 21 56 - 2 High Street 52 17 - 43 High Street 22 Brook Dam Lane 5 Red Lion Square 6 Staploe Mews 15 Mynott Mews 5 Hodson Close 9 Brewhouse Lane 198 Eastern Avenue 71 East Fen Drove 6 East Fen Common 122 Total 1182

IB1 Black Bank Road 21 Cophall Drove 6 Downham Common 7 Downham Hythe Drove (The Hythe) 23 First Drove 5 Fourth Drove 14 Main Drove 13 North Fen 8 Redcaps Lane 0 Second Drove 30 Third Drove 33 Seventh Common 4 Westmoor Common 0 Station Road 4 Total 168 Electorate Electors per Variance 2021 2021 councillor 9,210 9,210 8% 8,920 8,920 4% 9,327 9,327 9% 9,334 9,334 9% 9,270 9,270 8% 8,375 8,375 -2% 8,754 8,754 2% 8,460 8,460 -1% East Cambridgeshire Alternative proposal

Littleport Littleport 1 member (-2%)

Downham

Coveney Ely West & Little Downham 1 member (9%) Mepal

Ely Witcham Witchford

Sutton Ely South & East Ely Rural & Soham North 1 member (9%) Wentworth 1 member (4%) Haddenham & Sutton 1 member (8%)

Thetford

Haddenham Wilburton Isleham

Soham

Stretham

Wicken Soham South & Fordham Villages 1 member (2%)

Fordham

Chippenham

Burwell Kennett 1 member (8%) Burwell Snailwell Reach

Lode Swaffham Prior

Cheveley Ashley Swaffham Bulbeck Woodditton Bottisham 1 member (-1%) Woodditton

Stetchworth

Dullingham

Kirtling

Westley Waterless Burrough Green

Brinkley