Advanced project management tools and platforms – key concepts & practice
LTTA-4: 16th October – 20th October 2017 Rzeszów, Poland Joanna Bać
Project Number: 2016-1-IT01-KA202 -005504 Project Number: 2016-1-IT01-KA202 -005504 Why do we need project management tools?
Four Easy Steps to Get Your Work in Order, Cut Stress, and Double Productivity:
• P - plan • P - prioritize • P - progress • P – problem solve
Project Number: 2016-1-IT01-KA202 -005504 Project management tools:
Communicate Send documents Action to-do lists Scheduling meetings Monitor task completion Follow activity stream Store material Track time to end of project Save comments Take part in forum discussion Plan budget Evaluate activities Generate reports Which are important for you?
Project Number: 2016-1-IT01-KA202 -005504 Types of project management tools – from the basics
Project Number: 2016-1-IT01-KA202 -005504 Types of project management tools – saved on your desktop
Gantt chart Eisenhower matrix
Project Number: 2016-1-IT01-KA202 -005504 Types of project management tools - online • Kanbanery • Asana • OpenProject • PM Compass • Basecamp
Do you know these or any other ones?
Project Number: 2016-1-IT01-KA202 -005504 Kanbanery
Kanbanery is a visual project management tool that uses boards and cards for personal or team work. https://kanbanery.com/
Project Number: 2016-1-IT01-KA202 -005504 Kanbanery: creating a new task
Project Number: 2016-1-IT01-KA202 -005504 Kanbanery: adding members to projects
Project Number: 2016-1-IT01-KA202 -005504 Kanbanery: example of expanded task list
Project Number: 2016-1-IT01-KA202 -005504 Asana
Asana is web based software-as-a-service designed to improve team collaboration. It focuses on allowing users to manage projects and tasks online without the use of email. https://asana.com/
Some of Asana's high-profile clients include: Airbnb, Dropbox, Disqus, Foursquare, MeUndies, ListenFirst Media, Pinterest, Stripe, Aimia, Zendesk, General Electric, Samsung, Harvard University, Tesla Motors, NASA, and Uber.
Project Number: 2016-1-IT01-KA202 -005504 Asana: overview
Project Number: 2016-1-IT01-KA202 -005504 Asana: creating a new task
Project Number: 2016-1-IT01-KA202 -005504 Asana: mail notifications
Project Number: 2016-1-IT01-KA202 -005504 OpenProject
OpenProject is a collaborative Project Management, including Gantt chart and roadmap planning. https://www.openproject.org/
Project Number: 2016-1-IT01-KA202 -005504 OpenProject: overview
Project Number: 2016-1-IT01-KA202 -005504 OpenProject: Interactive timeline, similiar to Gantt chart
Project Number: 2016-1-IT01-KA202 -005504 OpenProject: working mode
Project Number: 2016-1-IT01-KA202 -005504 OpenProject: other functions
Project Number: 2016-1-IT01-KA202 -005504 OpenProject: cost reporting
Project Number: 2016-1-IT01-KA202 -005504 OpenProject: reporting budget & progress
Project Number: 2016-1-IT01-KA202 -005504 PM Compass
PM Compass is flexible task management that manages projects, team and documents online in your web browser. http://pmcompass.com/
Project Number: 2016-1-IT01-KA202 -005504 PM Compass: creating a new task
Project Number: 2016-1-IT01-KA202 -005504 Basecamp
Basecamp is the grandaddy of project management apps. Basecamp is considered the leading project management tool around. https://basecamp.com/
Project Number: 2016-1-IT01-KA202 -005504 Basecamp: creating & working on tasks
Project Number: 2016-1-IT01-KA202 -005504 Basecamp: tutorial on project management
Project Number: 2016-1-IT01-KA202 -005504 Basecamp: mail notifications
Project Number: 2016-1-IT01-KA202 -005504 Comparision of advanced PM tools
Kanbanary Asana OpenProject PM Compass Basecamp Difficulty level easy easy medium easy medium Manages budget no no yes yes no Reporting yes yes yes yes yes Fees 30 days free free for max. 30 days free 30 days free free for 15 users students and teachers, 30 days free for other users
Project Number: 2016-1-IT01-KA202 -005504 When choosing a PM tool decide:
• What you need it for • What features are you looking for • What business problems are you trying to solve • How many people will be using it • How much time during the day do you have to handle it
Consider the tools you are using at the moment
Project Number: 2016-1-IT01-KA202 -005504 Project Number: 2016-1-IT01-KA202 -005504 Project Number: 2016-1-IT01-KA202 -005504