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Advanced Project Management Tools and Platforms – Key Concepts & Practice

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Advanced Project Management Tools and Platforms – Key Concepts & Practice Advanced project management tools and platforms – key concepts & practice LTTA-4: 16th October – 20th October 2017 Rzeszów, Poland Joanna Bać Project Number: 2016-1-IT01-KA202 -005504 Project Number: 2016-1-IT01-KA202 -005504 Why do we need project management tools? Four Easy Steps to Get Your Work in Order, Cut Stress, and Double Productivity: • P - plan • P - prioritize • P - progress • P – problem solve Project Number: 2016-1-IT01-KA202 -005504 Project management tools: Communicate Send documents Action to-do lists Scheduling meetings Monitor task completion Follow activity stream Store material Track time to end of project Save comments Take part in forum discussion Plan budget Evaluate activities Generate reports Which are important for you? Project Number: 2016-1-IT01-KA202 -005504 Types of project management tools – from the basics Project Number: 2016-1-IT01-KA202 -005504 Types of project management tools – saved on your desktop Gantt chart Eisenhower matrix Project Number: 2016-1-IT01-KA202 -005504 Types of project management tools - online • Kanbanery • Asana • OpenProject • PM Compass • Basecamp Do you know these or any other ones? Project Number: 2016-1-IT01-KA202 -005504 Kanbanery Kanbanery is a visual project management tool that uses boards and cards for personal or team work. https://kanbanery.com/ Project Number: 2016-1-IT01-KA202 -005504 Kanbanery: creating a new task Project Number: 2016-1-IT01-KA202 -005504 Kanbanery: adding members to projects Project Number: 2016-1-IT01-KA202 -005504 Kanbanery: example of expanded task list Project Number: 2016-1-IT01-KA202 -005504 Asana Asana is web based software-as-a-service designed to improve team collaboration. It focuses on allowing users to manage projects and tasks online without the use of email. https://asana.com/ Some of Asana's high-profile clients include: Airbnb, Dropbox, Disqus, Foursquare, MeUndies, ListenFirst Media, Pinterest, Stripe, Aimia, Zendesk, General Electric, Samsung, Harvard University, Tesla Motors, NASA, and Uber. Project Number: 2016-1-IT01-KA202 -005504 Asana: overview Project Number: 2016-1-IT01-KA202 -005504 Asana: creating a new task Project Number: 2016-1-IT01-KA202 -005504 Asana: mail notifications Project Number: 2016-1-IT01-KA202 -005504 OpenProject OpenProject is a collaborative Project Management, including Gantt chart and roadmap planning. https://www.openproject.org/ Project Number: 2016-1-IT01-KA202 -005504 OpenProject: overview Project Number: 2016-1-IT01-KA202 -005504 OpenProject: Interactive timeline, similiar to Gantt chart Project Number: 2016-1-IT01-KA202 -005504 OpenProject: working mode Project Number: 2016-1-IT01-KA202 -005504 OpenProject: other functions Project Number: 2016-1-IT01-KA202 -005504 OpenProject: cost reporting Project Number: 2016-1-IT01-KA202 -005504 OpenProject: reporting budget & progress Project Number: 2016-1-IT01-KA202 -005504 PM Compass PM Compass is flexible task management that manages projects, team and documents online in your web browser. http://pmcompass.com/ Project Number: 2016-1-IT01-KA202 -005504 PM Compass: creating a new task Project Number: 2016-1-IT01-KA202 -005504 Basecamp Basecamp is the grandaddy of project management apps. Basecamp is considered the leading project management tool around. https://basecamp.com/ Project Number: 2016-1-IT01-KA202 -005504 Basecamp: creating & working on tasks Project Number: 2016-1-IT01-KA202 -005504 Basecamp: tutorial on project management Project Number: 2016-1-IT01-KA202 -005504 Basecamp: mail notifications Project Number: 2016-1-IT01-KA202 -005504 Comparision of advanced PM tools Kanbanary Asana OpenProject PM Compass Basecamp Difficulty level easy easy medium easy medium Manages budget no no yes yes no Reporting yes yes yes yes yes Fees 30 days free free for max. 30 days free 30 days free free for 15 users students and teachers, 30 days free for other users Project Number: 2016-1-IT01-KA202 -005504 When choosing a PM tool decide: • What you need it for • What features are you looking for • What business problems are you trying to solve • How many people will be using it • How much time during the day do you have to handle it Consider the tools you are using at the moment Project Number: 2016-1-IT01-KA202 -005504 Project Number: 2016-1-IT01-KA202 -005504 Project Number: 2016-1-IT01-KA202 -005504.
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