Appendix a Public Consultation Record

Krosno Creek Flood Reduction Project PROJECT FILE REPORT CITY OF PICKERING ______________________________________________________________________________________________________________________________________ Appendix A Public Consultation Record TMIG | THE MUNICIPAL INFRASTRUCTURE GROUP LTD _____________________________________________________________________________ CITY OF PICKERING Krosno Creek Flood Reduction Study COMMUNICATIONS PLAN▪ FEBRUARY 2015 TMIG | The Municipal Infrastructure Group Ltd 8800 Dufferin Street, Suite 200 Vaughan ON CA L4K 0C5 t 905.738.5700 f 905.738.0065 www.tmig.ca this report has been formatted for double-sided printing Krosno Creek Flood Reduction Study CITY OF PICKERING _______________________________________________________________________________________ COMMUNICATIONS PLAN ▪ FEBRUARY 2015 Contents 1 Introduction ......................................................................... 1 2 Mandatory Public Consultation under the Municipal Class Environmental Assessment .................... 2 2.1 Notice of Commencement ......................................... 2 2.2 PIC # 1 ...................................................................... 2 2.3 PIC # 2 ...................................................................... 3 2.4 Notice of Completion ................................................. 4 2.5 Tracking .................................................................... 4 3 Committee Meetings ............................................................ 5 3.1 Technical Committee ................................................. 5 3.2 Steering Committee ................................................... 6 Appendices Appendix A: Stakeholder Contact Documentation Appendix B: Notice of Commencement Appendix C: Public Information Centre # 1 Appendix D: Public Information Centre # 2 Appendix E: Notice of Completion Appendix F: Technical Committee Meeting Minutes Appendix G: Steering Committee Meeting Minutes THE MUNICIPAL INFRASTRUCTURE GROUP LTD _____________________________________________________________________________ PAGE i Krosno Creek Flood Reduction Study CITY OF PICKERING COMMUNICATIONS PLAN ▪ FEBRUARY 2015 ________________________________________________________________________________________ PAGE ii _____________________________________________________________________________ THE MUNICIPAL INFRASTRUCTURE GROUP LTD Krosno Creek Flood Reduction Study CITY OF PICKERING _______________________________________________________________________________________ COMMUNICATIONS PLAN ▪ FEBRUARY 2015 1 Introduction This document briefly describes the communications planned throughout the Downtown Stormwater Management and Diversion Study. The communications plan covers the required public and agency consultation required for the Municipal Class Environmental Assessment, as well as the Technical Committee and Steering Committee meetings planned for the project. This is intended to be a ‘living document’, and will be continuously updated to record all relevant communications delivered and received over the course of the study. THE MUNICIPAL INFRASTRUCTURE GROUP LTD ____________________________________________________________________________ PAGE 1 Krosno Creek Flood Reduction Study CITY OF PICKERING COMMUNICATIONS PLAN ▪ FEBRUARY 2015 ________________________________________________________________________________________ 2 Mandatory Public Consultation under the Municipal Class Environmental Assessment The Municipal Class Environmental Assessment (EA) requires contact with the public at certain points during the EA study. The study was initiated as a Schedule C project under the Class EA, as it was anticipated that the preferred solution could involve a diversion of flow from the Krosno Creek watershed to the Pine Creek watershed. During the evaluation of alternatives, it became apparent that the preferred solution would not involve a diversion of flow between watersheds and would instead have minimal adverse environmental impacts. The study has therefore been completed as a Schedule B project under the Class EA. Regardless, the public consultation program was maintained from the original Schedule C work plan, and therefore two public information centres (PICs) for the project were held. The public was also notified of the project through the notices of commencement and completion. 2.1 Notice of Commencement The notice of commencement was published in the Pickering News Advertiser for two consecutive weeks starting February 13, 2013, and posted on the City of Pickering website shortly thereafter. Copies of the notice were also distributed to all addresses in the Study Area (Krosno Creek watershed) using the Canada Post flyer service. A copy of the Notice of Commencement is included in Appendix B. In addition, copies of the notice of commencement were mailed to all relevant agencies and key stakeholders that were previously identified through the public consultation for the Pickering City Centre visioning exercise. Copies of the notice letter and fax-back form are included in Appendix B. A number of residents and agency contacts replied to the notice of commencement, requesting to be included on the project mailing list. The full annotated contact list is provided Appendix A. The Federal Ministry of Aboriginal Affairs and Northern Development provided a list of First Nations contacts that may have an interest in the study. A copy of the Notice of Commencement was subsequently mailed to all suggested First Nations contacts. A total of thirteen (13) agency contacts replied to the mailing, indicating their desire to be contacted over the course of the study. Five (5) of the stakeholders from the Downtown Pickering visioning study responded to the notice, and four (4) of the First Nations contacts responded to the subsequent First Nations mailing. In addition, ten (10) residents responded to the Notice of Commencement flyer, primarily via phone and e-mail. The Contact List included in Appendix A is annotated with responses to the notices. 2.2 PIC # 1 The first Public Information Centre (PIC) was held on Wednesday, February 19, 2014. The PIC was first advertised in the Pickering News Advertiser for two consecutive weeks starting February 5, 2014, and flyers with information on the PIC were distributed to all addresses in the Study Area (Krosno Creek watershed). A copy of the Notice of PIC # 1 was also mailed to all of the stakeholders who responded to the Notice of Commencement. A copy of the Notice of PIC # 1 and the letter issued to interested stakeholders are included in Appendix C. One person contacted TMIG in response to the Notice who indicated that they could not attend but requested to be added to the project mailing list. PAGE 2 _____________________________________________________________________________ THE MUNICIPAL INFRASTRUCTURE GROUP LTD Krosno Creek Flood Reduction Study CITY OF PICKERING _______________________________________________________________________________________ COMMUNICATIONS PLAN ▪ FEBRUARY 2015 The PIC was hosted at the City of Pickering Civic Complex from 6:30 pm to 8:30 pm. A total of 15 display panels were set up around the lobby outside the Council Chambers, and TMIG delivered a presentation in the Council Chambers at 7:00 pm. Copies of the display panels are included in Appendix C. A total of 17 attendees were recorded on the sign-in sheet. One person completed and deposited a Comment Form at the meeting, and four additional Comment Forms were received via fax, e-mail and traditional mail before the cut-off date of March 1, 2014. Copies of the completed comment forms are included in Appendix C. The following key issues were raised at PIC # 1. Maintenance: A number of attendees raised concerns regarding debris in the Krosno Creek channel, obstructing flow and potentially blocking culverts. The majority of these concerns related to the more natural sections of Krosno Creek from upstream of Alyssum Street to downstream of the northern Sandy Beach Road culvert. Complete Elimination of Flooding: Some attendees expressed an interest in ‘making the water go away’, or at least completely containing the flow to the existing channel block. These residents have had their property flooded from Krosno Creek in the past, and are concerned anytime that water levels in Krosno Creek rise. Flooding at and Downstream of Sandy Beach Road: The owners of the property on the east side of Sandy Beach Road north of Streamside Court were concerned that flooding impacts at and downstream of Sandy Beach Road were not properly addressed, particularly relating to the capacity and potential obstruction of the culverts for the sanitary sewer crossing of Krosno Creek east of Sandy Beach Road. It was acknowledged that the homes on the west side of Sandy Beach Road were not impacted by flooding in the August 2005 storm event, but there was flooding at Streamside and Willowside Courts due to floodwater from Krosno Creek spilling southward down Sandy Beach Road. Confusion with Study Title: Several attendees suggested that the study name (Krosno Creek Diversion Project) was misleading, as the diversion of flow to Pine Creek is not the recommended solution. These attendees had interests in the impacts of the diversion to Pine Creek. TMIG and City staff committed to providing answers to the first three items listed above at PIC # 2. 2.3 PIC # 2 The second PIC was held on Wednesday, May 28, 2014. The PIC was advertised in the Pickering News Advertiser for two consecutive weeks starting

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