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Table of Contents Victor Ukpolo, Ph.D. Chancellor David Adegboye, Ph.D. Vice Chancellor for Academic Affairs Revised December 21, 2010 PREFACE This is Southern University at New Orleans’ Faculty Handbook which serves as a guidance and reference document approved by the Southern University System Board of Supervisors at its March 18 – 19, 2005 meeting held at Southern University Shreveport, Louisiana. This document is effective immediately. It provides guidance and serves as a primary reference in its own right and the major source from which more specific campus faculty handbooks may be developed. Southern University at New Orleans Faculty Handbook was drawn from the Southern University System Handbook which is the result of the hard work of administration, faculty, faculty senate officers, representatives, campus and system administrators. The document provides a ready source of legitimization for procedures and actions that faculty undertake daily and in so doing provides a true sense of reassurance and confidence for the important duties critical to the functioning of this campus. This Southern University at New Orleans Faculty Handbook is a tremendous accomplishment in which everyone throughout the campus is truly proud. Victor Ukpolo, Ph.D. Chancellor Southern University at New Orleans NOTICE The Faculty Handbook is intended to be a compilation of information, policies and rules associated with the University at the time the Handbook is compiled. It does not form a contract nor is it intended to form a contract with the University or System’s faculty or staff. Any provision of this Handbook in conflict with any policy or rule of the Board of Supervisors of the Southern University System, State law or regulation, shall be superseded by the Board rule, policy or State law. Any State law, regulation, policy or rule of the Southern University System adopted during the existence of the Handbook shall automatically modify or amend any provision of the Handbook to conform to such law, regulation or rule. TABLE OF CONTENTS PAGE Notice Disclaimer Preface Message from the Chancellor I. Chapter I – General Information 1 1.1 Brief Historical Sketch of Southern University 1 1.2 Statement of Purpose 3 1.3 Accreditation 4 Historical Sketch - Southern University at New Orleans 5 Mission Statement - Southern University at New Orleans 7 II. Chapter II – The Administration of the University 9 2.1 Governing Boards 9 2.1.1 The Board of Regents 9 2.1.2 The Board of Supervisors 9 2.2 Southern University System 10 2.3 President 10 2.4 Chancellor 10 2.5 Duties and Responsibilities of Administrative, Academic and Instructional Officers of the Campus 11 2.5.1 Vice Chancellor for Academic Affairs 11 2.5.2 Associate Vice Chancellor for Academic Affairs - Academic Programs 11 2.5.3 Associate Vice Chancellor for Academic Affairs – Faculty And Trio Programs 12 2.5.4 Vice Chancellor for Administration and Finance 13 2.5.5 Vice Chancellor for Student Affairs 13 2.5.6 Director of Internal Audit 14 2.5.7 Assistants to the Chancellor 14 2.5.8 Vice Chancellor for Community Outreach and University Advancement 14 2.5.9 Director of the Center for Planning, Research and Evaluation 14 2.5.10 Director of Athletics 15 2.5.11 Dean of School of Graduate Studies 15 2.5.12 Schools and College Deans 16 2.5.13 Director of General Studies Program 17 2.5.14 Department Chairpersons 17 2.5.15 Program Director/Coordinator (Academic Programs) 19 2.5.16 Library Director 20 2.5.17 Registrar 20 2.5.18 Director of Admissions (Undergraduate) 21 2.5.19 Director of Admissions (Graduate) 22 2.5.20 Executive Director of Enrollment Services 22 2.5.21 Director of Title III 22 2.5.22 Director of Information Technology Center 23 2.5.23 Director of Safety and Transportation 23 III. Chapter III Councils, Committees, and Organizations 24 3.1 System-wide Advisory Councils 24 3.2 Councils 24 3.2.1 The Academic Council 25 3.2.2 The Graduate Council 25 3.2.3 The Teacher Education Council 25 3.2.4 The Athletics Council 26 3.2.5 The University College Council 26 3.2.6 The Faculty Advisory Council 27 3.2.7 College, School or Division Councils 27 3.2.8 Departmental Councils 27 3.3 Standing Academic Committees 27 IV. Chapter IV Faculty Personnel Policies and Procedures 30 4.1 Definition of Faculty 30 4.2 Academic Ranks 30 4.3 Academic Appointments 31 4.3.1 Categories of Faculty Appointment 31 4.3.2 Recruitment and Hiring Policies 32 4.3.3 Appointment Procedures 33 4.4 Academic Freedom 36 4.5 Academic Responsibility and Expectations 36 4.5.1 Teaching Faculty Duties and Responsibilities 36 4.5.1.A Student-related Responsibilities 36 4.5.1.B Professional-related Responsibilities 37 4.5.1.C University-related Responsibilities 37 4.5.2 Academic Advisement 38 4.5.3 Faculty Development 38 4.6 Retention of Probationary Faculty 39 4.6.1 Probationary Appointment 39 4.6.1.A Retention Procedure 39 4.6.1.B Probationary Evaluation for Retention 39 4.6.1.C Levels of Review 40 4.6.2 Evaluation Guidelines for Retention of Probationary Faculty 42 4.6.3 Evaluation Criteria for Retention 44 4.7 Academic Tenure 44 4.7.1 Definition of Tenure 44 4.7.2 Provisions of Tenure 45 4.7.3 Procedures for Recommending Academic Tenure 47 4.7.4 Tenure Evaluation Process 48 4.7.5 Levels of Review 48 4.7.5.A Department Retention, Tenure & Promotion (RTP) Committee Evaluation 48 4.7.5.B Department Chairperson’s Review & Evaluation 49 4.7.5.C College/Division Retention, Tenure & Promotion Committee Evaluation 49 4.7.5.D Dean’s Chairperson Review & Evaluation 49 Table of Contents (continued) 4.7.5.E Vice Chancellor for Academic Affairs Review & Evaluation 50 4.7.5.F Chancellor’s Review & Evaluation 50 4.7.5.G The President’s Review & Evaluation 50 4.7.5.H The Board of Supervisors 50 4.7.6 Criteria for Tenure 50 4.7.6.A The materials in support of a recommendation for Tenure 51 4.7.6.B The provisions of policy 51 4.7.7 Post-Tenure Review 52 4.8 Academic Promotion 52 4.8.1 Promotion Procedure 52 4.8.2 Promotion Evaluation Process 52 4.8.3 Levels of Review 52 4.8.3.A Department Retention, Tenure & Promotion Committee Evaluation 53 4.8.3.B Department Chairperson’s Review & Evaluation 53 4.8.3.C College/School Retention, Tenure & Promotion Committee Evaluation 54 4.8.3.D Dean’s Review & Evaluation 54 4.8.3.E Vice Chancellor for Academic Affairs Review & Evaluation 54 4.8.3.F Chancellor’s Review & Evaluation 54 4.8.3.G The President’s Review & Evaluation 55 4.8.3.H The Board of Supervisors 55 4.8.4 Experience and Training Requirements 56 4.9 Termination of Employment 56 4.9.1 Cause and Establishment of an Investigatory Panel 56 4.9.2 Procedure by the Investigatory Panel 57 4.9.3 Financial Exigency 59 4.9.4 Unable/Unavailable to Serve 59 4.9.5 Administrative Review 60 4.9.6 Action by the Governing Board 60 4.9.7 Procedures for Imposition of Sanctions Other than Dismissal 60 4.10 Notification of Termination 61 4.11 Resignation 61 4.12 Leaves of Absence 62 4.12.1 Procedures 62 4.12.2 Types of Leave 63 4.12.2.A Academic Leave 63 4.12.2.B Sabbatical Leave 65 4.12.2.C Annual Leave 69 4.12.2.D Sick Leave 70 4.12.2.E Maternity leave 72 4.12.2.F Civil, Emergency, and Special 72 4.12.2.G Military Leave 73 4.12.2.H Other Leaves 73 4.13 Holidays 74 4.14 Outside Employment 74 Table of Contents (continued) 4.15 Teachers’ Retirement System of Louisiana 74 4.16 Evaluations 75 4.17 Faculty Evaluation by Students 75 V. Chapter V Faculty Personnel Matters 77 5.1 Salary Deductions 77 5.2 Insurance 77 5.3 Social Security 78 5.4 Pay Periods 79 5.5 Travel and Travel Reimbursement 79 VI. Chapter VI Curricular Policies and Procedures 80 6.1 Articulation 80 6.2 Accreditation of Degree Programs 80 6.3 Academic Programs Review 80 6.4 Establishment of New Degree Program s 80 6.5 Discontinuation of Academic Degree Programs 81 6.6 Residence Requirement 81 6.7 International Student Exchange 81 6.8 Waiver of Tuition for Non-Resident Students 82 6.9 Determination of Semester Hour Credit 82 VII. Chapter VII Instructional Policies and Procedures 83 7.1 University Calendar 83 7.2 Expectations of Faculty Members 83 7.2.1 Conduct of Classes 83 7.2.2 University and Community Service and Professional Responsibilities 83 7.3 Part-time Faculty 84 7.3.1 Guidelines 84 7.4 Expectations Regarding English Proficiency of Faculty 85 7.5 Definition of Teaching Loads 85 7.5.1 Teaching Load 85 7.5.2 Overload 86 7.6 Office Hours 86 7.7 Opening-of-School Activities 86 7.8 Class Syllabus 87 7.9 Class Periods 87 7.10 Class Locations 87 7.11 Class Attendance 87 7.12 Class Records 87 7.13 Examinations 87 7.13.1 Final Examinations 87 7.13.2 Other Examinations 88 7.14 Make-Up Work 88 7.15 Grades 88 7.15.1 Grading System 88 7.15.2 Grade Reports 88 7.15.3 Roll Books or Computer Grade Sheets 88 Table of Contents (continued) 7.16 Deadlines for Dropping and/or Adding a Class 88 7.17 Incomplete Grades 89 7.18 Change of Grades 89 7.19 Validation of Grades 89 7.20 Faculty Evaluation by Students 89 7.21 Recognition of Outstanding Achievement by Faculty 89 7.22 Faculty Exchange Policy 90 7.23 International Scholar 90 7.24 Check-Out Procedures 90 7.25 Redress to Grievances 90 7.25.1 Unclassified Employees 91 7.25.2 Faculty-Staff Grievance Committee 92 7.26 Discrimination/Harassment 92 7.26.1 Non-Discrimination 92 7.26.2 Freedom from Sexual Harassment 92 7.26.3 Drug Free Work Place 93 7.26.4 Smoke Free Working Facilities 93 7.27 Firearms 93 7.28 Auditing Courses 93 7.29 Commencement and Awards Ceremonies 93 7.30 Textbook Selection Policy 94 7.31 Non-Class Activities 95 7.31.1 Student Extracurricular Activities 95 7.31.2 Recommendations Written on Behalf of Students 95 7.31.3 Acceptance of Money from Students 95 7.31.4 Louisiana Ethics Law 95 VIII.
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