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Hagley/Ferrymead Community Board Agenda HAGLEY/FERRYMEAD COMMUNITY BOARD AGENDA WEDNESDAY 11 DECEMBER 2013 AT 3PM IN THE BOARD ROOM, 180 SMITH STREET, LINWOOD, CHRISTCHURCH Community Board: Sara Templeton (Chairperson), Joe Davies (Deputy Chairperson), Alexandra Davids, Yani Johanson, Paul Lonsdale, Brenda Lowe-Johnson and Islay McLeod. Community Board Adviser: Jo Daly Phone: 941 6601 DDI Email: [email protected] PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX PG NO PART C 1. APOLOGIES 3 PART C 2. DECLARATION OF INTEREST 3 PART C 3. CONFIRMATION OF MINUTES – 20 NOVEMBER 2013 3 PART B 4. DEPUTATIONS BY APPOINTMENT 3 4.1 Clampett Developments Limited 4.2 Presbyterian Support Services 4.3 Elizabeth Graham PART B 5. PRESENTATION OF PETITIONS 3 PART B 6. NOTICES OF MOTION 4 6.1 Community Emergency Response and Inter-Relationship Capacity Project. PART B 7. CORRESPONDENCE 4 PART B 8. BRIEFINGS 4 8.1 Heathcote Rail Route, Major Cycleway PART C 9. HEATHCOTE DOMAIN STORMWATER REQUEST 10 PART A 10. KA WAHINE TRUST – DEED OF SUBLEASE TO PRESBYTERIAN SUPPORT 22 SERVICES PART A 11. CHRISTCHURCH NETBALL CENTRE – FENCING AT SOUTH HAGLEY PARK 24 PART A 12. BOTANIC GARDEN VISITOR CENTRE – POWER CABLE EASEMENT 30 PART C 13. ALEXANDRA STREET – PROPOSED STOPPING RESTRICTIONS 33 PART C 14. MONTREAL STREET – PROPOSED 10 MINUTE PARKING RESTRICTIONS 36 We’re on the Web! www.ccc.govt.nz/Council/Agendas/ 11. 12. 2013 - 2 - PART A 15. FERRY ROAD MASTER PLAN 38 PART C 16. HAGLEY/FERRYMEAD COMMUNITY BOARD GOVERNANCE ARRANGEMENTS – 50 2013/16 TERM PART C 17. ESTABLISHMENT OF RECESS COMMITTEE 53 PART B 18. COMMUNITY BOARD ADVISER’S UPDATE 54 PART B 19. QUESTIONS UNDER STANDING ORDERS 54 PART B 20. ELECTED MEMBERS’ INFORMATION EXCHANGE 54 Hagley/Ferrymead Community Board Agenda 11 December 2013 11. 12. 2013 - 3 - 1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. CONFIRMATION OF MEETING MINUTES – 20 NOVEMBER 2013 The minutes of the Board’s ordinary meeting of 20 November 2013 are attached. STAFF RECOMMENDATION That the minutes of the Board’s ordinary meeting be confirmed. 4. DEPUTATIONS BY APPOINTMENT 4.1 CLAMPETT DEVELOPMENTS LIMITED Mark Revis from Clampett Developments and Ray Edwards from Urbis Planning will address the Board with regard to the report on Heathcote Domain Stormwater Request (Clause 9). 4.2 PRESBYTERIAN SUPPORTSERVICES Penny Taylor, Regional Manager, Christchurch, Selwyn and North Canterbury Presbyterian Support (Upper South Island) and Cheryl Yusaf, Manager, Holly House regarding the report on Ka Wahine Trust – Deed of Sublease to Presbyterian Support Services (Clause 10). 4.3 ELIZABETH GRAHAM Elizabeth Graham will address the Board regarding the proposed tree removal at Linwood Cemetery. 5. PRESENTATION OF PETITIONS Hagley/Ferrymead Community Board Agenda 11 December 2013 11. 12. 2012 - 4 - 6. NOTICES OF MOTION 6.1 COMMUNITY EMERGENCY RESPONSE AND INTER-RELATIONSHIP CAPACITY PROJECT Islay McLeod has submitted the following Notice of Motion in accordance with Standing Order 3.10.1: That the Hagley/Ferrymead Community Board support and champion the progression of the Community Emergency Response and Inter-Relationship Capacity Project." The supporting project paper has been circulated separately to Elected Members. EXPLANATORY NOTE: Numerous disaster recovery experts have advised that it starts with people. It’s personal. When people feel safe, they’re secure and confident, recovery can begin. Feeling safe in a community can mean confidence that there is an emergency plan. You know where to go. A downstream benefit is community cohesion ... the legendary “resilience”. Not all communities have an emergency plan. Some may not know how or even think it’s their role. Community recovery must be community-led. Two communities in our ward do have a plan – Mount Pleasant and Sumner - and both have agreed to share their plans and help others in this ward. This needs to happen and I have worked to develop a project to enable it and am seeking the Hagley/Ferrymead Community Board’s endorsement of it, not only because I’m a Member but also because it demonstrates the community leadership and care role of the Board. 7. CORRESPONDENCE 8. BRIEFINGS 8.1 HEATHCOTE RAIL ROUTE, MAJOR CYCLEWAY The Board will receive a briefing on the principles of this proposed cycleway and the over view plan. Hagley/Ferrymead Community Board Agenda 11 December 2013 11. 12. 2013 - 5 - ATTACHMENT TO CLAUSE 3 HAGLEY/FERRYMEAD COMMUNITY BOARD 20 NOVEMBER 2013 Minutes of a meeting of the Hagley/Ferrymead Community Board held on Wednesday 20 November 2013 at 3.02pm in the Board Room, 180 Smith Street, Linwood, Christchurch. PRESENT: Sara Templeton (Chairperson), Joe Davies (Deputy Chairperson), Alexandra Davids, Yani Johanson, Paul Lonsdale and Brenda Lowe Johnson. APOLOGIES: An apology was received and accepted from Islay McLeod. The Board meeting was adjourned from 5.05pm to 5.13pm. The Board reports that: PART A – MATTERS REQUIRING A COUNCIL DECISION 1. DEPUTATIONS BY APPOINTMENT 1.1 SUMNER COMMUNITY CENTRE INC The Board received a deputation and supporting information from Humphrey Archer, President of the Sumner Community Centre Inc Committee. The deputation provided a brief history of requests for the urgent rebuilding of the Sumner community centre and museum and previous decisions by the Board, Community Recreation and Culture Committee and the Council. Information mentioned related to insurance and alternative funding sources for rebuilding, the facilities rebuild consultation process and role of the Board. The Board Chairperson thanked Humphrey Archer for his deputation. Staff provided information in response to Board members questions and the Board Chairperson thanked them for their input and availability. The Board decided to request that the Council consider delegating the approval of the final design of the Sumner Community Centre rebuild to the Hagley/Ferrymead Community Board. PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT (Continued) 1.2 CLAMPETT DEVELOPMENTS LIMITED The Board received a deputation and supporting information from Jedd Pearce, Director, Clampett Developments Limited and Melaine Muldowney, Planner, Aurecon, seeking the approval of the Board for their proposal to relocate a section of the stormwater system from their property, to the northern part of the Heathcote Domain and re-route the drain to the eastern boundary of the reserve. Hagley/Ferrymead Community Board Agenda 11 December 2013 11. 12. 2012 - 6 - ATTACHMENT TO CLAUSE 3 Cont’d 1 Cont’d Clause 11 of these minutes details the Board’s consideration on staff report presenting the Heathcote Domain Stormwater Request. Following questions from members, the Chairperson thanked Jed Pearce and Melanie Muldowney for the deputation. 2. PRESENTATION OF PETITIONS Nil. 3. NOTICES OF MOTION Nil. 4. CORRESPONDENCE 4.1 MINISTRY OF SOCIAL DEVELOPMENT The Board received a tabled letter from Brendan Boyle, Chief Executive, Ministry of Social Development, in response to the Board’s correspondence regarding the disappointment in the funding changes which have affected Sumner Out of School Care and Recreational (SOSCAR) services. 5. BRIEFINGS 5.1 SCARBOROUGH PADDLING POOL REPLACEMENT PROJECT The Board received a briefing and presentation from Council staff on the project to replace the Scarborough Paddling Pool following the Council decision to allocate funds to the replacement and delegate the final decision of the paddling pool design to the Board. The Board was asked to endorse the process and appoint a board representative/s to the Scarborough Paddling Pool Project Control Group. The Board Chairperson and Council staff advised Board members of an offer of a financial contribution from a member of the public towards a temporary paddling pool facility, to be community owned, to be placed on the Scarborough site for the 2013/14 summer. The Board were advised of the community response and restrictions with timeframes and community capacity and accepted that the temporary facility was not feasible for this summer. The Board decided to acknowledge the generous offer, ensure an explanation was provided and suggest that the Project Control Group consider opportunities for contributions to the permanent facility. Clause 5.1 (Part C) of these minutes details the Board decision regarding endorsement of the process and appointment of a board representative to the Project Control Group. 6. COMMUNITY BOARD ADVISER’S UPDATE The Board received information from the Community Board Adviser on Board related activities including upcoming Board meeting and seminar dates, current balances of the Board’s 2013/14 Discretionary Response Fund and Youth Development Fund and current consultations. Board members were advised of information provided to Elected Members regarding the Provisional Local Alcohol Policy and the Board decided to request that Board members be invited to attend the Councillor workshop on development of the Local Alcohol Policy. Hagley/Ferrymead Community Board Agenda 11 December 2013 11. 12. 2012 - 7 - ATTACHMENT TO CLAUSE 3 Cont’d 6 Cont’d The Board was advised of the project for repair of Helmores Lane Bridge and the opportunity for Board members to attend a seminar with the Fendalton/Waimairi Community Board to understand the repair options that will be consulted on. Clause 6.1 (Part C) of these minutes details the Boards decision regarding the next ordinary meeting of the Hagley/Ferrymead Community Board. 7. QUESTIONS UNDER STANDING ORDERS Nil. 8. ELECTED MEMBERS’ INFORMATION EXCHANGE Brenda Lowe-Johnson advised Board members of the invitation to the Mayor and Board members to attend the Te Runaka Ki Otautahi O Kai Tahu Meeting to be held on 29 November 2013. The Board decided to request information on the process to review and change the speed limit on Aldwins Road outside Linwood College.
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