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3Rd Quarter Report, Budget Report and Council Tax Working Group

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Public Document Pack High Peak Borough Council CORPORATE SELECT COMMITTEE AGENDA Date: Monday, 11 February 2019 Time: 6.30 pm Venue: The Octagon Lounge - Pavilion Gardens, Buxton 1 February 2019 PART 1 5. Third Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2018/19 (Pages 3 - 54) 6. 2019/20 Budget and Medium Term Financial Plan 2019/20 to 2022/23 (Pages 55 - 284) 7. Council Tax Procedures Sub-Committee (Pages 285 - 288) SIMON BAKER CHIEF EXECUTIVE Membership of Corporate Select Committee Councillor A Barrow (Chair) Councillor J Douglas (Vice-Chair) Councillor G Claff Councillor A Fox Councillor L Grooby Councillor P Hardy Councillor S Helliwell Councillor D Lomax Councillor A McKeown Councillor R McKeown Councillor K Sizeland Councillor G Wharmby This page is intentionally left blank Agenda Item 5 HIGH PEAK BOROUGH COUNCIL Report to the Corporate Select Committee 11th February 2019 TITLE: Third Quarter (Provisional Outturn) Financial, Procurement & Performance Review 2018/19 EXECUTIVE COUNCILLOR: Cllr Emily Thrane – Executive Councillor for Finance & Corporate Services CONTACT OFFICERS: Claire Hazeldene - Finance Vanessa Higgins - Performance WARDS INVOLVED: Non-Specific Appendices Attached Appendix A – 2018/19 – Third Quarter Financial Report Appendix B – 2018/19 – Third Quarter Procurement Report Appendix C – 2018/19 – Third Quarter Performance Report 1. Reason for the Report 1.1 The purpose of this report is to inform members of the Council’s overall performance and financial position for the period ended 31st December (“Third Quarter 2018/19”). 2. Recommendations 2.1 It is recommended that the Corporate Select Committee: Note the Third Quarter 2018/19 financial, procurement and performance position detailed in Appendices A, B and C and summarised at 3.3 of this covering report. 3. Executive Summary 3.1 This report summarises the Council’s performance and financial position after considering service activity up to the end of the Third Quarter (i.e. 31st December 2018). 3.2 Detailed analysis is provided in Appendix A (Finance), Appendix B (Procurement) & Appendix C (Performance). Page 3 3.3 The position can be summarised as follows: Subject Headline Reference Finance The finance headlines for the third quarter are: Appendix A Performance against Budget The General Fund budget for 2018/19 is projected to be underspent by £688,600 at the quarter 3 stage Efficiency Programme There is a potential shortfall projected against the general fund efficiency target of £581,000 (General Fund) – with £408,250 achieved to date. Any shortfall is expected to be offset by staff vacancy/corporate savings. The HRA 2018/19 efficiency target of £245,000 has been achieved through the reduction in minimum revenue provision when setting the MTFP. Housing Revenue Account The Housing Revenue Account is projected to be in surplus (against budget) by £1,024,070 Capital Programme The Capital Programme budget for 2018/19 as revised is £7.88 million. The outturn is anticipated to be a £3.26 million underspend as a result of re-profiling the Asset Management Plan. The HRA Capital Programme for 2018/19 as revised is £4.07 million. The outturn is anticipated to be a £0.68 million underspend. Treasury Management Cash investments held at 31st December 2018 totalled £22.9 million. Council borrowing at 31st December 2018 totalled £66.8 million. The Council’s net interest receipts general fund budget is marginally overachieved by £16,990 with a £32,360 surplus on the HRA Revenue Collection 84.9% of Council Tax was collected by 31st December 2018, compared to 85.2% for the same period last year. 83.2% of Business Rates was collected by 31st December 2018 compared with 81.9% for the same period last year (due to payment in full received on one account in 2018/19) Procurement The procurement headlines for the third quarter are: Appendix B 18 procurement activities were completed At the 31st December 2018, 62% of procurement activity undertaken was on the forward plan and the Council paid 96% of its invoices within 30 days Performance The performance headlines for the third quarter are: Appendix C Performance in respect of 70% of the key performance indicators is on track Of the 22 Priority Actions within the Corporate Plan, two are completed, two are awaiting a decision, and the remainder being classified as ‘Green’; and The Council received 167 complaints, 214 comments and 121 compliments in the Second Quarter. Repeat complaints and response times both on track Page 4 4. How this Report Links to Corporate Priorities 4.1 The successful delivery of all corporate priorities is dependent upon the effective management of performance and financial resources, which is the subject of this report. 5. Options and Analysis 5.1 Detailed analysis is contained within the appendices 6. Implications 6.1 Community Safety - (Crime and Disorder Act 1998) None 6.2 Workforce None 6.3 Equality and Diversity/Equality Impact Assessment This report has been prepared in accordance with the Council's Equality and Diversity policies. 6.4 Financial Considerations There are substantial financial considerations contained throughout the report. 6.5 Legal None 6.6 Sustainability None 6.7 External Consultation None 6.8 Risk Assessment There are a number of risks to the financial position presented, which are identified and explained in the financial report attached at Appendix A. ANDREW P STOKES Executive Director (Transformation) & Chief Finance Officer Page 5 6.4 Web Links and Location Contact details Background Papers Various background working papers Buxton Town Hall Claire Hazeldene 01538 395400 Ext. 4191 Vanessa Higgins 01538 395400 Ext. 4195 Page 6 APPENDIX A 2018/19 Third Quarter Financial Review 1 Page 7 1. Background and Introduction 1.1. In accordance with the Council’s Financial Procedure Rules and recommended good practice, a quarterly financial report is presented to members. This is the third such report for 2018/19. 1.2. The report summarises overall financial performance for 2018/19 with particular emphasis on the key sources of financial risk to the Council. Specific considerations are as follows: General Fund Revenue Account (Section 2) – considers budgetary performance on the General Account by looking at variations in income and expenditure and the funding received by the Council. Pavilion Gardens (Section 3) – highlights the financial performance of this key Council trading activity. Alliance Environmental Services (Section 4) – highlights the performance of the Council’s Joint Venture Company providing Waste and Fleet services. Efficiency and Rationalisation Programme (Section 5) – considers progress in achieving the efficiency and rationalisation savings forecast. Housing Revenue Account (Section 6) – highlights the budgetary position in respect of the operation of the Council’s housing stock. General Fund Capital Programme (Section 7) – provides an update to Members on progress against the Council’s General Fund capital plans. HRA Capital Programme (Section 8) – provides an update to Members on progress against the Council’s HRA capital plans. Treasury Management (Section 9) – sets out the key statistics in terms of investments and borrowings. Revenue Collection (Section 10) – considers progress-to-date in collecting the Council Tax, Business Rates and Sundry Debts. 2 Page 8 2. General Fund Revenue Account 2.1. This section of the report considers the financial performance of the General Fund Revenue Account against budget by looking at variations in income and expenditure and funding received by the Council. Projected Service 2018/19 Budget Outturn Variance 2018/19 £ £ £ Alliance Management Team 65,800 59,000 (6,800) Audit 10,240 8,240 (2,000) ICT 585,740 493,020 (92,720) Human Resources 72,480 71,480 (1,000) Member Services 196,190 173,190 (23,000) Property Services 1,307,300 1,472,180 164,880 Benefits (221,910) (229,910) (8,000) Planning Applications (427,890) (417,940) 9,950 Building Control 35,840 14,710 (21,130) Customer Services 144,390 128,390 (16,000) Legal Services 30,510 28,510 (2,000) Electoral Services 96,470 59,970 (36,500) Licensing and Land Charges (336,520) (319,160) 17,360 Regeneration 197,530 245,160 47,630 Communities and Cultural 266,080 260,130 (5,950) Housing Strategy 80,040 (14,470) (94,510) Transformation 21,250 21,250 - Community Safety and Enforcement 136,350 122,350 (14,000) Finance, Income and Procurement (43,930) (43,130) 800 Corporate Finance* 6,100,770 6,218,620 117,850 Waste Collection 1,925,840 1,972,810 46,970 Street Scene 120,530 156,700 36,170 Leisure Services 433,870 376,560 (57,310) Horticulture (663,100) (691,170) (28,070) Visitor Services (1,256,650) (1,074,940) 181,710 Environmental Health (4,540) (20,700) (16,160) Housing ** - - - Net Total of Services 8,872,680 9,070,850 198,170 Net Interest 1,554,560 1,537,570 (16,990) 10,427,240 10,608,420 181,180 Funding: external (8,616,150) (9,515,890) (899,740) : reserves - contribution/(use) (1,811,090) (1,781,130) 29,960 Projected (Surplus)/Deficit - (688,600) (688,600) * Staff budgets are currently budgeted within Corporate Finance (except for Pavilion Gardens and Building Control staff budgets which for operational reasons are included within the Service). ** The Council’s Housing management costs are charged to the Housing Revenue Account 3 Page 9 2.2. A revenue budget of £10,427,240 was set for 2018/19. The table above shows how this budget has been allocated to services. 2.3. The Q3 projected outturn on the General Fund Revenue Account for 2018/19 is £9,738,640. This represents a projected surplus for the year of £688,600 at this stage in the year. 2.4. There are three service areas with a projected significant overspend: Property (£164,880 overspend) - The temporary arrangements put in place while the Alliance’s property management contract is being procured have been extended.
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