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Instructions for the Preparation of Manuscripts INSTRUCTIONS FOR THE PREPARATION OF MANUSCRIPTS ANNUAL REVIEWS 4139 El Camino Way P.O. Box 10139 Palo Alto, CA 94303-0139 (courier address: 4139 El Camino Way Palo Alto, CA 94306) Phone: 650-493-4400 Fax: 650-855-9815 http://www.AnnualReviews.org Revised April 2012 For the Annual Reviews of Anthropology; Astronomy and Astrophysics; Cell and Developmental Biology; Clinical Psychology; Earth and Planetary Sciences; Ecology, Evolution, and Systematics; Economics; Financial Economics; Fluid Mechanics; Food Science and Technology; Law and Social Science; Marine Science; Neuroscience; Political Science; Psychology; Resource Economics; and Sociology WELCOME TO ANNUAL REVIEWS Thank you for accepting our invitation to contribute to Annual Reviews. Recognizing the effort involved in writing for us, Annual Reviews strives to be responsive during your article’s submission, vetting, and revision processes. We provide editorial, graphics, and online support at every step. The information in this handbook provides further details about Annual Reviews, the preparation of your manuscript, and the publication process. If you have any questions about the information, please contact your production editor. TABLE OF CONTENTS Manuscript Submission Checklist.................................................................................................................. 5 Annual Reviews’ Editorial Principles and Policies........................................................................................ 7 Principles Copyright, Archiving, and Permissions Disclosure Statement An Original Synthesis of Ideas Manuscript Preparation ................................................................................................................................... 9 Style Length Quotation Guidelines Article Components ....................................................................................................................................... 11 Required Elements Optional Elements Examples/Illustrations of Article Components Graphic Components..................................................................................................................................... 15 Tables Figures Online-Only Materials..................................................................................................................................... 17 Literature Cited............................................................................................................................................... 18 Harvard-Style References Citations in Text Citations in Bibliography Bibliographic Style Citation Management Software: Use of EndNote® or Reference Manager® Web Site Citations Nomenclature ................................................................................................................................................. 22 General Nomenclature Abbreviations and Symbols Equations and Formulas................................................................................................................................ 24 Layout Special Characters Submitting Your Manuscript Files ................................................................................................................ 25 Online Submission Instructions Email and FTP Submission Options Production Process: What Happens Next to Your Manuscript?................................................................ 26 Review by a Technical Editor Galley Proofs Figures Page Proofs Reviews in Advance Online and Print Publication ePrints APPENDIX A: Literature Cited Examples ..................................................................................................... 28 APPENDIX B: Standard Abbreviations and Units........................................................................................ 31 INDEX .............................................................................................................................................................. 33 Annual Reviews Instructions for Authors 5 MANUSCRIPT SUBMISSION CHECKLIST Include the following with your submission: REQUIRED ELEMENTS Editable files of manuscript, figures, and tables (word processing file for text; see Graphics Guide for acceptable figure file types) Title Page: full article title, author(s) name(s) and affiliation(s) including email(s), Corresponding Author contact information Article Table of Contents listing all 1st- and 2nd-level headings Keywords: as many as 6, not already in title Abstract: 150 words maximum Headings: clearly formatted throughout text Figures (color and black & white): submit each with its own caption clearly labeled; separate file for each figure, do not integrate within text. In addition to individual figure files, provide a PDF file containing all figures. Obtain any necessary permissions for use Tables: either all at end of article, following Literature Cited, or submitted together in a separate file Literature Cited: See correspondence from your production editor for the maximum number of references permitted; references should be formatted per series’ specifications (see sections of this handbook, below, for details) PDF file of final manuscript, including all figures, tables, references, and optional elements (listed below), in addition to the editable files OPTIONAL ELEMENTS Acronyms and Definitions list: provide definitions for as many as 20 of the most important acronyms or key terms, limited to 20 words maximum; insert below Literature Cited section Summary Points list: highlight the central points of your review (as many as 8), in complete sentences; insert above Acknowledgments and/or Literature Cited section Future Issues list: note where research may be headed (as many as 8), in complete sentences; insert above Acknowledgments and/or Literature Cited section Annotated References: brief (15 words maximum) explanation of citations’ importance (as many as 10); insert below Literature Cited section Related Resources list: up to 10 references, not listed in Literature Cited, to materials (Web sites, articles, animations) that may be of interest to readers; insert below Literature Cited section Sidebar (50 words minimum, 200 words maximum) briefly discussing a fascinating adjacent topic; insert below Literature Cited section, but indicate near which section in text the sidebar should be typeset 6 Annual Reviews Instructions for Authors Annual Reviews Instructions for Authors 7 ANNUAL REVIEWS’ EDITORIAL PRINCIPLES AND POLICIES PRINCIPLES Invited Annual Review authors contribute, for permission from the Annual Review of the benefit of all scientists and students, the _________________, Volume ___ ©_______ highest-quality scientific literature reviews in the by Annual Reviews, world. As a nonprofit organization, our mission http://www.annualreviews.org.” is to provide the widest possible dissemination of this invaluable work. Annual Reviews strives POSTPRINT VERSION AND ePRINT URLs Text, to keep the costs of such dissemination low, tables, illustrations, and bibliographies edited or preserve the integrity of the publications it otherwise prepared by Annual Reviews may not shepherds, and leave authors free to maximize be posted on preprint servers. Authors are not the benefits of their work. Annual Reviews permitted to post a postprint or the published offers its content, immediately upon publication, version of your review (including text, tables, to the developing world through AGORA, illustrations, and bibliographies edited or HINARI, PERI, and TEEAL. otherwise) anywhere on the open Internet. However, Annual Reviews both permits and COPYRIGHT, ARCHIVING, AND encourages its authors to self-archive, after the PERMISSIONS work’s publication, an Annual Reviews– supplied ePrint URL (a specially keyed URL United States copyright law requires Annual that allows nonsubscribers to access an Annual Reviews to obtain from each author an explicit Review article freely via the Annual Reviews transfer of those rights necessary for orderly Web site) on one personal Web site and/or one publication of its series in print and online. institutional repository. The ePrint URL is Therefore, we ask each author to sign a automatically supplied by the production editor statement transferring full and exclusive rights upon completion of the production process. to their article, including all tables and illustrations, to Annual Reviews. If you and all The ePrint URL is a specially keyed URL that your co-authors are United States federal allows nonsubscribers to access an Annual employees who have written your manuscript Review article freely via the Annual within the scope of your official duties, then Reviews Web site. Annual Reviews does not seek copyright. This is because domestic copyright protection is not After publication by Annual Reviews, authors available for any work of the United States may use all or part of their articles without government. revision or modification in print compilations or other print publications. They may post free PREPRINT VERSION Authors are free to post the ePrint URL links to their published AR articles preprint version of their work on an institutional on one personal and one institutional Web page. repository. You may self-archive a preprint For all postpublication use, the acknowledgment version of your work provided (a) any preprint and link below must be included (blanks to be posted to the Web after the completion of the filled with appropriate information). Annual Reviews Copyright Transfer Agreement “Posted
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