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Request for Proposal Request For Proposal Portal Development, Mobile Solutions, Social Media Optimization, Photography & Videography and Virtual Tours for Department of Tourism, Rajasthan 2011 RajCOMP Info Services Ltd. (An undertaking of Government of Rajasthan) Request for Proposal (RFP) Document for Portal Development, Mobile Solutions, Social Media Optimization, Photography & Videography and Virtual Tours for Department of Tourism, Rajasthan [NIT Reference No. F1.9(33)/RISL/Misc/11/767-4 dated 27.09.2011] Place of submission of the bid proposal Managing Director, RajCOMP Info Services Limited (RISL), C Block, 1st Floor, Yojana Bhawan, Tilak Marg, C-Scheme, Jaipur (Rajasthan) Date and Time of Pre-bid meeting 11th October 2011 2:00pm Venue: Last Date & Time of Submission of Bid 14th November 2011 3:00pm As above Date & Time of Opening of Bid 14th November 2011 3:30pm Validity of Bid 180 days from the date of opening of technical bid Cost of RFP Document: Rs. 1000 (Rupees One Thousand only) Name of the Bidding Company/ Firm: Contact Person(Authorised Bid Signatory): Correspondence Address: Telephone & Mobile No. Fax Nos.: Website & E-Mail: RajCOMP Info Services Limited (RISL) C Block, 1st Floor, Yojana Bhawan, Tilak Marg, C-Scheme, Jaipur (Rajasthan) Phone: +91 (141) 5103902, 2229394 Fax: +91 (141) 2228701 Web: http://risl.rajasthan.gov.in/, Email: [email protected] Page 1 of 151 (Final RFP After Pre-Bid Meeting) Signature & Seal of the Tenderer RajCOMP Info Services Ltd. (An undertaking of Government of Rajasthan) Disclaimer The information contained in this RFP Document or subsequently provided to Bidder(s) or applicants whether verbally or in documentary form by or on behalf of Department of Tourism (DoT), Rajasthan or RajCOMP Info Services Limited or any of their employees or advisors, is provided to the Bidder(s) on the terms and conditions set out in this RFP Document and all other terms and conditions subject to which such information is provided. This RFP Document is not an agreement and is not an offer or invitation by the Tendering Authority to any party other than the Applicants who are qualified to submit the Bids (“Bidders”). The principle of this RFP Document is to provide the Bidder(s) with information to support the formulation of their Proposals. This RFP Document does not purport to contain all the information each Bidder may entail. This RFP Document may not be apposite for all persons, and it is not possible for Tendering Authority, its employees, or advisors to consider the investment objectives, financial situation, and particular needs of each Bidder who reads or uses this RFP Document. Each Bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP Document and where necessary obtain independent advice from appropriate sources. The Tendering Authority, its employees and advisors make no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of the RFP Document. The Tendering Authority may in its absolute discretion, but without being under any obligation to do so, update, improve or supplement the information in this RFP Document. Page 2 of 151 (Final RFP After Pre-Bid Meeting) Signature & Seal of the Tenderer RajCOMP Info Services Ltd. (An undertaking of Government of Rajasthan) Notice Inviting Tender No: F1.9(33)/RISL/Misc/11/767-4 Dated: 27.09.2011 RajCOMP Info Services Limited invites bids from qualified bidders for the following project on a turnkey basis over three years: Nature of Project Portal Development, Mobile Solutions, Social Media Optimization, Photography & Videography and Virtual Tours for Department of Tourism, Rajasthan Cost of RFP Document Rs. 1,000/- Estimated cost of Project Package I : Rs. 80.00 lacs, Package II : Rs. 100.00 lacs Earnest Money Deposit Package I : Rs. 1.60 lacs, Package II : Rs. 2.00 lacs Place of sale of RFP Document Office of the Managing Director, RISL, Jaipur Pre-Bid Meeting 11th October 2011 2:00pm Date of publication of final RFP after 21st October 2011 pre-bid meeting Last Date & Time for submission of 14th November 2011 3:00pm filled tender form Date of opening of technical bids 14th November 2011 3:30pm Date of opening of financial bids Will be intimated to all the technically qualified bidders Final RFP document can be risl.rajasthan.gov.in, www.rajasthantourism.gov.in downloaded from Bid validity 180 days from the date of opening of technical bid Interested eligible tenderers may obtain further information from and also inspect the bidding documents at the office of the Managing Director, RajCOMP Info Services Ltd., C-Block, Ist Floor, Yojna Bhawan, Tilak Marg, C- Scheme, Jaipur (Rajasthan) – 302005, Tel.: 91-0141-5103902, 91-0141-2228701, Fax No.: 91-0141-2228701, Email: [email protected] A complete set of bidding documents may be purchased from above Office against a written application during office hours 09.30 Hrs to 18.00 Hrs on all working days or by post upon payment of a non-refundable fee of Rs. 1,000/- (Postal Charges – Inland: Rs. 200/- and Overseas: Rs. 500/-) by Demand Draft/Banker's Cheque favoring The Managing Director, RISL payable at Jaipur. The final RFP document can also be downloaded from the above websites for which tender fees in prescribed format shall be deposited before/ along with the technical bid. Place of opening of bids and address for communication are as given above. All bids along with bid security as specified in the bid document must be delivered to above office at the date and time indicated below. Technical bids will be opened in presence of tenderers authorized representatives on the specified date and time. If date specified for bid receipt and opening being declared as a closed holiday for purchaser's office, the due date for submission and opening of bids will be the following working day at the appointed times. RFP Document can also be viewed at our website http://risl.rajasthan.gov.in and www.rajasthantourism.gov.in and is meant for inspection. The tenders received without tender fees and earnest money are liable for rejection. Tenders complete in all respect must be handed over till 15:00 hours of 14/11/2011. The technical bids shall be opened on the same day i.e. at 15:30 hours of 14/11/2011. (Sanjay Malhotra) Managing Director Page 3 of 151 (Final RFP After Pre-Bid Meeting) Signature & Seal of the Tenderer RajCOMP Info Services Ltd. (An undertaking of Government of Rajasthan) Abbreviations & Definitions The Agreement to be signed between the successful Bidder and RajCOMP Info Agreement Services Ltd. The bidder’s representative/ officer vested (explicitly, implicitly, or through Authorised conduct) with the powers to commit the authorizing organization to a binding Signatory agreement. Also called signing officer/ authority having the Power of Attorney /Representative (PoA) from the competent authority of the respective Bidding firm. Bidder means any firm/ agency/ company/ contractor/ supplier/ vendor or a Bidder/Tenderer consortium of the same responding to Invitation for Bids and which is participating in the Bid. The Contract means a legally enforceable agreement entered into between Contract RISL and the selected bidder(s) with mutual obligations. The Contract/ Project Period shall commence from the date of signing of Contract/ Project agreement till Go-Live of the project as defined in the Time Schedule and Period thereafter a period of 11 calendar quarters. Thus, totalling approximately 3 years 1 month. Request for Proposal is the term given to the Tender/ Bid Document to be RFP submitted by the solution provider Tender document Request for Proposal document The offering, giving, receiving or soliciting of anything of value or influence the Corrupt Practice action of an official in the process of Bidding or Contract execution. Department of Information Technology and Communication, Government of DoIT&C Rajasthan. DoT Department of Tourism, Government of Rajasthan. EMD Earnest Money Deposit A misrepresentation of facts in order to influence a procurement process or the execution of a Contract and includes collusive practice among Bidders Fraudulent Practice (prior to or after Bid submission) designed to establish Bid prices at artificial non-competitive levels and to deprive RajCOMP Info Services Ltd. of the benefits of free and open competition. GoI Government of India GoR Government of Rajasthan GF&AR General Finance & Accounting Rules. Any Act, Notification, Bye Law, Rules and Regulations, Directive, Ordinance, Order or Instruction having the force of law enacted or issued by the Central Law Government and/ or the Government of Rajasthan or any other Government or regulatory authority or political subdivision of Government agency. NIT Notice Inviting Tender PO Purchase Order Purchaser RISL on behalf of DoT Page 4 of 151 (Final RFP After Pre-Bid Meeting) Signature & Seal of the Tenderer RajCOMP Info Services Ltd. (An undertaking of Government of Rajasthan) Tendering Managing Director, RajCOMP Info Services Ltd., Jaipur Authority RajCOMP or RISL RajCOMP Info Services Ltd., Jaipur RSDC Rajasthan State Data Center located at Yojana Bhawan, Jaipur. (New SDC) SDC State Data Center located at Yojana Bhawan, Jaipur. (Old SDC) Services means the services to be delivered by the successful bidder and as Services required to run the project successfully as per the Contract. A service is the intangible equivalent of an economic good. SLA Service
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