The Sensory Room “Molly Moos”
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The Sensory Room “Molly Moos” Guidance Document 2019 Rathfriland & District Regeneration Co Ltd “This project is supported by the European Union’s PEACE IV Programme, managed by the Special EU Programmes Body (SEUPB).” 1 Contents Page Welcome letter 3 Costs 4 Dark Den 5 Booking system 6 How to gain access 7 Parental responsibility 8 Induction checklist 9 Supervision 10 Safe use of equipment 11 Cleaning up after your visit 12 Turning off the light features 13 Securing the facility after use 14 Rathfriland Regeneration contact details 15 Emergency procedures 16 Changing and Personal care 17 Partners 18 Programme of events 19 Cleaning rota 20 Steering Committee 21 2 Dear Parent, Guardian We are delighted to welcome you and your child to our community sensory room. We hope you find it a safe place for your child with additional needs to play, be stimulated and develop their motor skills as well as somewhere for them to relax and experience a sense of calmness. This equipment was purchased as part of a grant awarded from the ABC Borough Council’s Peace IV Reimaging Programme. A project supported by the European Union’s PEACE IV Programme managed by the Special EU Programmes Body (SEUPB). Rathfriland Regeneration, sought planning permission to convert this unit from commercial to community usage and to provide local people with respite and a place where they can continue to care for their children creatively. We hope this facility contributes to a shared space within the town. We believe that this space can be a vehicle for strengthening community cohesion and good relations among all its residents. We acknowledge the generous support received from BT branch staff led by Laura Caughey their manager who kindly refurbished the interior of the room with appropriate electrical fixtures and fittings without any charge. The following guidance document will help you make the best use of this facility and ensure that you and your child leave feeling happy, more relaxed and refreshed. Please read the guidance thoroughly and complete the registration form on the back page, you can return it to the committee member at the end of your induction tour. We sincerely hope that you and your child have a pleasurable experience and look forward to many return visits. Kind Regards Pat Rafferty Chair 3 Costs We believe a donation of £25 per household per quarter is good value for use of the facility. If you visit the room once per week over a three month period then you will have had 12 visits, meaning each visit costs just over £2 each. This is to cover basic running costs such as cleaning, heat and light. Bookings can then be made on a 3 weekly basis so that we can identify need and ensure that everyone has equal access to the room at a time that suits them. Donations can be made at registration during the induction tour. For those who want to try the room out on a one off basis before deciding to register we suggest a donation of £5 per child per visit. We hope that after your taster session you will agree to sign up with us and use the facility on a more regular basis. Health professionals can access the facility with their clients at a cost of £5 per child and add Rathfriland Regeneration to their list of suppliers. We can then invoice quarterly for accumulated usage. Statutory, voluntary and private sector businesses can make bookings to run programmes when the room is available at the appropriate rate per hour. Contact the committee on [email protected] for reservations and rates. There will be a need for occasional fundraising events to help with the costs of replacements and additional equipment and we would ask all registered users and their families to support such events. 4 Dark Den There are two bean bags, one with a weighted blanket, a mood egg and a set of fibre optic tails in the dark den. The disco ball projects colours all around the room. The remotes for both are located on the inside of the door frame. You can adjust the volume of the music and fast forward through to the next track. 5 Booking System This facility is available for booking through our website www.rathfrilandregeneration.org or we have hard copies of registration forms available in the Once Again community shop. You must be a registered member to use the facility. Once registered, you will be given a fob that will allow you to enter the facility for the specific time that you have booked. The two slots below in yellow will be the only times available for induction. These slots are not available for general usage as these sessions are open for new users to be shown around the room and how it works. Please do not bring children to the induction session as there may be a group of adults participating. Please select the date and time you wish to gain access, stating how many children will be attending. We can offer block bookings of the same time for three weeks, after which time a new booking must be made. This is to ensure everyone can access the room at a time that suits them and no one is disadvantaged. If you attend at the same time every week we will be able to programme the fob and you will be able to access the room independently. If you prefer to visit the room at different times then please allow 24 hours between the time of booking and the session you have booked. This will allow our volunteers to arrange who can open the room for you. Each hour long slot that is available will be coloured green with times in red not available for use. We hope to extend opening times beyond those available in due course. Day Time Tuesday 9.00 10.00 11.00 12.00 1.00 2.00 3.00 4.00 Wednesday 9.00 10.00 11.00 12.00 1.00 2.00 3.00 4.00 Thursday 9.00 10.00 11.00 12.00 1.00 2.00 3.00 4.00 Friday 9.00 10.00 11.00 12.00 1.00 2.00 3.00 4.00 5.00 6.00 Saturday 9.00 10.00 11.00 12.00 1.00 2.00 3.00 You must agree to the terms and conditions for use when you book. If you wish to make a comment or a complaint you can do so by texting, emailing or private messaging via our facebook page. 6 How to gain access When you book your preferred slot you will be met at the room and given a fob that allow you access. You can only reserve your slot for 3 weeks at a time. Simply swipe the fob over the sensor and the door will automatically open. When leaving just pull the door closed and it will lock automatically behind you. The fob will be programmed for your reserved session only, it will not allow you access at other times. When you book again the fob will be reprogrammed for your new time. If you lose your fob a charge of £20 will be levied to replace it. If no one is available to open the room for you, just phone our mobile number 07706196868 and you will be given a 4 digit code to unlock the lockbox outside. Inside you will find a fob that will allow you access. After your session lock up as normal and return the fob to the box. Scramble the dials so that the box cannot be opened. 7 Parental responsibility On arrival we ask that children remove their shoes so that there is less possibility of contamination of the ball pool. If you notice that equipment is missing or damaged on your arrival please report this immediately to the committee, so that we can trace its whereabouts or have it repaired. If your child/client damages any of the equipment it is your responsibility to report this to the Rathfriland Regeneration and you may be asked to pay for it’s replacement. If anything gets broken we can easily check with the previous user to identify what happened. Please ensure your child does not knowingly or inadvertently remove any of the equipment from the room, the resources are there for everyone to enjoy. We expect parents to ensure that food is not being eaten while using the room so as to prevent any bacteria or mould accumulating. This facility is designed as a safe space for you and your child/children to play together. Please encourage them to respect the equipment and refrain from throwing things that could hurt themselves or others in the room. Musical Instruments for auditory senses Silly Shapes for textured stepping stones Wiggly path to promote balance & coordination Fibre optic tails for visual stimulation 8 Induction Checklist Action Date Completed RR Initials Registration form submitted Gaining lawful access How to switch on features Notices displayed Engagement is better than supervision Additional Equipment in storage boxes Dark den door stopper Toilet & changing facilities Steps hazard identified Disposal of waste Cleaning materials in the event of spillage First Aid kit Smoke free space Alcohol free space Wipes to clean bodily fluids from toys Emergency contact numbers How to report an incident How to make a complaint Positive feedback is most welcome Emergency evacuation procedures How to use the fire extinguisher Collect belongings Tidy up toys and lights How to switch off all features Securing the premises after use Comments Raise awareness/PR Signed _________________________________ (Parent) 9 Supervision It is the responsibility of the parent/guardian to look after the child/children and not leave them unsupervised.