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Minnesota WSCA-NASPO Master Agreement Request for Proposal | Pure Storage

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Minnesota WSCA-NASPO Master Agreement Request for Proposal | Pure Storage ! Pure Storage, Inc. Response to the State of Minnesota REQUEST FOR PROPOSAL ! ! ! MINNESOTA WSCA-NASPO Master Agreement for: Computer Equipment (Desktops, Laptops, Tablets, Servers, Storage and Ruggedized Devices including Related Peripherals & Services) ! The State of Minnesota REQUEST FOR PROPOSAL MINNESOTA WSCA-NASPO Master Agreement for: Computer Equipment (Desktops, Laptops, Tablets, Servers, Storage and Ruggedized Devices including Related Peripherals & Services) 1 | 2013_0916 Materials Management Division 112 Administration Building 50 Sherburne Avenue St. Paul, MN 55155 Voice: 651.296.2600 Fax: 651.297.3996 STATE OF MINNESOTA REQUEST FOR PROPOSAL (RFP) COMPUTER EQUIPMENT: (DESKTOPS, LAPTOPS, TABLETS, SERVERS, STORAGE, RUGGEDIZED DEVICES INCLUDING RELATED PERIPHERALS & SERVICES) DUE DATE: November 18, 2013 TIME: 3:00 P.M., CENTRAL TIME 2 | 2013_0916 TABLE OF CONTENTS SECTION 1: SCOPE OF WORK ........................................................................................................................................................... 4! A. INTRODUCTION .............................................................................................................................................................................. 4! B. OBJECTIVE ....................................................................................................................................................................................... 5! C. WSCA-NASPO BACKGROUND INFORMATION ........................................................................................................................ 5! D. PARTICIPATING STATES .............................................................................................................................................................. 5! E. PRODUCT BAND DEFINITIONS ................................................................................................................................................... 8! F. CONFIGURATION DOLLAR LIMITS ............................................................................................................................................ 9! G. RESTRICTIONS .............................................................................................................................................................................. 10 H. DEFINITIONS ................................................................................................................................................................................. 11! SECTION 2: MASTER AGREEMENT TERMS AND CONDITIONS ............................................................................................. 15! A. GENERAL TERMS, CONDITIONS & INSTRUCTIONS ............................................................................................................ 16! CHECKLIST. .................................................................................................................................................................................... 21! B. WSCA-NASPO TERMS AND CONDITIONS ............................................................................................................................... 23! C. MINNESOTA TERMS AND CONDITIONS ................................................................................................................................. 31! D. FORMS ............................................................................................................................................................................................ 39! SECTION 3: RESPONSE REQUIREMENTS .................................................................................................................................... 65! A. RESPONSE REQUIREMENTS: BUSINESS ................................................................................................................................. 66! B. RESPONSE REQUIREMENTS: ENVIRONMENTAL ................................................................................................................. 73! C. RESPONSE REQUIREMENTS: QUALIFICATIONS .................................................................................................................. 77! D. RESPONSE REQUIREMENTS: CUSTOMER SUPPORT AND MASTER AGREEMENT MANAGEMENT ......................... 87! SECTION 4: COST PROPOSAL .......................................................................................................................................................... 97! SECTION 5: EVALUATION PROCESS ............................................................................................................................................. 99! SECTION 6: ATTACHMENTS ........................................................................................................................................................... 101! A PARTICIPATING STATES .......................................................................................................................................................... 102! B. MODEL PARTICIPATING ADDENDUM ................................................................................................................................. 133! C. MODEL MASTER AGREEMENT ............................................................................................................................................... 136! D. ACTION REQUEST FORM SAMPLE ......................................................................................................................................... 142! E. PRODUCT AND SERVICE SCHEDULE ................................................................................................................................... 145! F. BULK/VOLUME PRICING EXAMPLES ................................................................................................................................... 146 G. DETAIL SALES REPORT TEMPLATE ...................................................................................................................................... 124 H. SAMPLE PRICE WORKBOOKS ....................................................................................................................................................... 3 | 2013_0916 SECTION 1: SCOPE OF WORK A. INTRODUCTION The State of Minnesota, Department of Administration, Materials Management Division is requesting proposals on behalf of the State of Minnesota and WSCA-NASPO Cooperative Procurement Program (“WSCA-NASPO”). The purpose of this Request For Proposal (hereafter called the RFP) is to establish Minnesota WSCA-NASPO Master Agreement(s) with qualified manufacturers for Computer Equipment (Desktops, Laptops, Tablets, Servers, Storage and Ruggedized Devices including related Peripherals & Services). This RFP describes a relationship to be established between the Lead State and a responder and also specifies contractual conditions and details the basis for the responses, the subsequent review, and the final selection process. Detailed Contract obligations and measures of performance may be further defined in the final negotiated Contracts. The RFP shall not be construed to limit the Lead State’s right to issue or not issue any Contract, to reject all proposals, or to negotiate with more than one responder. Sealed responses must be received in the office of the Director of the Materials Management Division and time-stamped no later than the date and time specified, at which time the names of the vendors responding to this RFP will be read. Late responses cannot be considered. The laws of Minn. Stat. Ch. 16C apply to this RFP. For the purpose of this RFP, there are six product bands identified below which may be awarded. Responders must only respond to Bands in which they manufacture the defined product. The State of Minnesota intends to establish multiple awards per band. The State of Minnesota reserves the right to eliminate any bands from the final award. Band 1: Desktop Band 2: Laptop Band 3: Tablet Band 4: Server Band 5: Storage Band 6: Ruggedized Devices The Master Agreement(s) resulting from this RFP will replace the current State of Minnesota WSCA/NAPSO PC Contracts awarded in 2009. Information on these contracts is available at http://www.mmd.admin.state.mn.us/wsca/2009- 2014_contracts.asp. All authorized governmental entities in any State are welcome to use the resulting Master Agreements through WSCA- NASPO with the approval of the State Chief Procurement Official. Upon final award of the overarching Master Agreements, Contract Vendors are able to sign Participating Addendums (PA) at the option of Participating States. Participating States reserve the right to add State specific terms and conditions and modify the scope of the contract in their Participating Addendum as allowed by the Master Agreement. This RFP will result in a Master Agreement. The Master Agreement contract terms will begin on the date of contract execution, to 24 months after the date of contract execution, with the option to extend up to 36 months, upon agreement by both parties. Participating States will have the option to participate and further refine their Terms and Conditions through a Participating Addendum. 4 SECTION 1: SCOPE OF WORK | 2013_0916 B. OBJECTIVE The objectives of this RFP are to: • Obtain greater volume-based price discounts for quantity one purchases by leveraging the purchasing power of multiple states and their political subdivisions. • Obtain competitive pricing for specific standard configurations through a
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