P Re-Meeting
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CARROLLTON CITY COUNCIL REGULAR MEETING and WORKSESSION MINUTES FEBRUARY 7, 2006 The City Council of the City of Carrollton, Texas convened in a Regular Meeting and Worksession on Tuesday, February 7, 2006, at 5:45 p.m. with the following members present: Mayor Becky Miller, Mayor Pro Tem Terry Simons, Councilmembers Tim Hayden, John Mahalik, Pat Malone, Ron Branson and Herb Weidinger. Councilmember Larry Williams was absent. Also present were City Manager Leonard Martin, Asst. City Managers Beth Bormann, Marc Guy, Bob Scott, Director of Managed Competition Tom Guilfoy, Assistant to the City Manager Erin Kasal, City Attorney Clayton Hutchins and City Secretary Ashley Mitchell. Mayor Miller announced that Councilmember Williams was not present for the meeting. * * * * PRE-MEETING* * * * 2. Receive supplemental staff information and responses to questions. Item 35- Lori Levy, Planning Manager stated that this was a request for approval of a Special Use Permit for a 60-foot tall cellular tower for T-Mobile. The 500-square foot lease space is located east of Province Drive, on the north side of Rosemeade parkway and is zoned PD-60 for the (o-2) Office District. She said that on January 5, 2006, the Planning and Zoning Commission recommended denial of the request. She said that written opposition had been received on this case. On January 12, 2006, the applicant submitted a request to appeal the Commission’s recommendation and since the Planning and Zoning Commission recommended denial of the request, a ¾ affirmative vote of the City Council was required to approve the application. Councilmember Hayden asked if they had looked at other alternatives. Ms. Levy stated that part of the City’s requirements that towers must be 5000 feet apart from other towers. She said they also encourage co-locations and to her knowledge that work had not been done. Councilmember Branson stated that if this request was rejected how long before they could bring up this request again. Ms. Levy stated since the Council normally rejects an item with prejudice it can’t come back for 1 year unless the Council decides otherwise. He said he did not think that this company had looked at other sites. Ms. Levy stated that this was not the reason for the denial but that it did not meet policy requirements of being adjacent to residential and land use. She said that if the Council did not specify without prejudice then it is presumed to be with prejudice then the rule applies. Item No. 36, Lori Levy Planning Manager stated that this was a request for an amendment to PD-142 to allow lighting for the softball and baseball fields at Creekview High School. She said the 69.5-acre site is located north of Frankford Road, on the west side of Old Denton Road and is zoned PD-142 for the (SF-10/18) Single Family District. She noted that on January 5, 2006, the Planning and Zoning Commission recommended denial of the request. She said on January 13, 2006, the applicant submitted a request to appeal the Commission’s recommendation to the February 7, 2006, City Council meeting and that they had received written opposition on the case. Since the Planning and Zoning REGULAR MEETING & WORKSESSION MINUTES – FEBRUARY 7, 2006 PAGE 2 Commission recommended denial of the request, a ¾ affirmative vote of the City Council was required to approve the application. Councilmember Branson stated that he had seen several emails are on this subject. He said that one thing he had heard through some of the emails there has been statements made and accepted as fact that there is a written agreement between the City and the neighborhood that there would never be lights on the field. He stated that he had also been told that this agreement does not exist. He said that there was a similar agreement that does address drainage and retaining walls but not the lighting of the field. Ms. Levy stated that included in the packet was a letter from the Architect addressing the stipulations that would be required of the case and for council review at that time. She stated that as far as the lights, it states that at this time they were not asking for the lights, however, they did not want the city to preclude the fact that in the future there may be a need to allow lights as the fields were expanded. She stated they were asking not to have to come back in order to have lights on fields and without having to have staff approval. Councilmember Branson stated that as a Council who represents the city is it a true statement to say that there would never be lights there. Ms. Levy stated that it is not necessarily a true statement and the fact that the zoning case was approved and at the time stated that they did not need the lights, but that does not mean that a zoning case can’t ever come back before the Council. Councilmember Mahalik asked if the staff is approval and the school board is the one that owns the land and is requesting the change. Ms. Levy stated that was correct. Councilmember Malone stated that people did not feel that the school district had adequately informed them about the lights and had not met with them about some of the problems they were going to have regarding this. She asked if the school district did everything they should have done. Ms. Levy stated that she was not sure what all has taken place as far as meeting with the neighbors and the city had notified everyone within a 200 feet of the zoning. She said that many of the parents and students were aware of what the school was asking for. Councilmember Malone asked if the school district had been involved in letting the neighbors know what was going on. Ms. Levy stated that she did not. Johnny Hibbs representative of Carrollton-Farmers Branch ISD said that when this was presented to them as a request they sent out a mailer to every adjacent home and he said he was not completely sure what every adjacent home that was but it did include all the homes that border on the property. He said they asked for feedback and provided them with an email address and a phone number. He stated that it was posted as an agenda item on their December 15th meeting which was an open meeting and hearing. He said that they did hear from those both for and against the proposal to be in lights. He said he was aware that some of the parents had done some surveys separate from what they did. Item 37 Lori Levy, Planning Manager stated that this was a request for approval of a zoning change for the Thomas Center property from PD-145 for the (SF-7/14) Single Family District to (TC) Transit Center for the Urban Fringe District in order to develop townhouses. The 4.2-acre site is located at the northeast corner of Northside and Denton Drive and is zoned PD-145 for the (SF-7/14) Single Family District. She noted that on January 5, 2006, the Planning and Zoning Commission recommended Approval with stipulations. She said the ordinance reflects the Commission’s action. She said that although the case did receive unanimous approval from the Commission there was REGULAR MEETING & WORKSESSION MINUTES – FEBRUARY 7, 2006 PAGE 3 written opposition filed. Therefore, the application had been placed on the agenda for Individual Consideration. There were no questions from Council regarding this item. Item No. 38 Lori Levy, Planning Manager stated that this was a request for approval of an amendment to PD-52 for the (MF-18) Multi-Family District with modified development standards for a condominium development and to revoke SUP-258 for a retirement complex. The 5.83-acre site is located south of Keller Springs Road, on the west side of Josey Lane and is zoned PD-52 for the (LR-2) Local Retail District with SUP-258 for a retirement complex. She noted that this would be an update and that on January 10, 2006, the City Council closed the public hearing and continued the case until the February 7, 2006 Council Meeting to allow the applicant additional time to address concerns regarding the technical details of the project layout. The revised staff report addresses the Council’s concerns regarding the building elevations, the amount of on-site parking, the incorporation of historical elements into the design, and possible cut-through traffic on the adjacent developed office and retail property. • Building Elevations – Dennis Turnball, the city’s development partner in this project has agreed to incorporate the front and rear building elevations – which the Council has previously seen – into the property’s amended zoning requirements. As such they would be development stipulations to be met as a condition of building permit issuance. • On-Site Parking – As shown, the proposed development requires 203 parking spaces. Through a combination of garage spaces, tandem driveway spaces and surface spaces, 290 total spaces are provided, exceeding the code-required parking by 87 spaces. • Historical Elements – Numerous historical elements from the existing property will be included into the development of the proposed condominiums which include: o “ARCH” form at the Porte-cochere is incorporated into the garage door design. o Millsap or leuters accent stone at existing Family Room is incorporated at entry on new buildings. o Rebuild original entry columns adjacent to Josey Lane in landscape area. o Combine replication of stone entry columns into wrought fence, at perimeter of property.