Oxford County Emergency Operations Plan DRAFT
Updated August 2007 Oxford County Emergency Management Agency
Oxford County Emergency Operations Plan
TABLE OF CONTENTS
The Emergency Operations Plan for Oxford County provides elected officials, emergency managers, emergency responders, volunteers and citizens with a guideline of the County emergency management program. It consists of a Basic Plan, which summarizes the policies, responsibilities and procedures used, the functional annexes that cover specific areas in detail, and attachments that cover hazard-specific actions.
PROMULGATION DOCUMENT iv RECORD OF CHANGES v RECORD OF DISTRIBUTION vi PROCLAMATION OF AN EMERGENCY vii
BASIC PLAN
1. PURPOSE 1-1 2. SITUATION AND ASSUMPTIONS 1-1 3. CONCEPT OF OPERATIONS 1-3 4. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 1-6 5. ADMINISTRATION AND LOGISTICS 1-8 6. PLAN DEVELOPMENT AND MAINTENANCE 6-1 7. AUTHORITIES AND REFERENCES 6-1
BASIC PLAN ANNEXES
8. ANNEX A - DIRECTION AND CONTROL 8-1 9. ANNEX B - COMMUNICATIONS 9-1 TABLE 1B - NOTIFICATION SEQUENCE 9-6 10. ANNEX C - WARNING 10-1 11. ANNEX D - EMERGENCY PUBLIC INFORMATION 11-1 12. ANNEX E - EVACUATION 12-1 13. ANNEX F - MASS CARE 13-1 14. ANNEX G - HEALTH AND MEDICAL SERVICES 14-1 15. ANNEX H - RESOURCE MANAGEMENT 15-1 TABLE 1H - EMERGENCY VEHICLE CAPABILITIES 15-8
BASIC PLAN ATTACHMENTS
16. ATTACHMENT 1 - FLOODING 16-1 17. ATTACHMENT 2 - WILDLAND FIRES 17-1 18. ATTACHMENT 3 - SEVERE WINTER STORMS 18-1 19. ATTACHMENT 4 - SEVERE SUMMER STORMS & HURRICANES 19-1 20. ATTACHMENT 5 - MASS CASUALTY ACCIDENTS 20-1 21. ATTACHMENT 6 - TERRORISM & WEAPONS OF MASS DESTRUCTION 21-1 22. ATTACHMENT 7 - UTILITY FAILURES 22-1 23. ATTACHMENT 8 - EARTHQUAKES 23-1 24. ATTACHMENT 9 - COMMUNICATIONS 24-1 FIRE CHIEF ROSTER 24-1 RADIO FREQUENCIES 24-3 EMS & FIRE SERVICE 24-6
Emergency Operations Plan i August 2007 Oxford County Emergency Operations Plan
EMS CHIEFS ROSTER 24-8 LOCAL EMERGENCY MANAGEMENT DIRECTORS 24-9 RADIO AND TELEVISION STATIONS 24-10 NON-EMERGENCY NUMBERS 24-12 COUNTY EMERGENCY MANAGEMENT AGENCIES 24-13 25. ATTACHMENT 10 - CHILD CARE FACILITIES 25-1 26. ATTACHMENT 11 - SCHOOL INFORMATION 26-1 27. ATTACHMENT 12 - HEALTH CARE FACILITIES 27-1 28. ATTACHMENT 13 - SHELTERS 28-1 29. ATTACHMENT 14 - DAMS 29-1
Article I. ANNEX I HAZARDOUS MATERIALS
30. PURPOSE 30-1 31. SITUATION AND ASSUMPTIONS 30-1 32. CONCEPT OF OPERATION/DIRECTION AND CONTROL 30-3 33. INITIAL RESPONSE 30-5 34. INCIDENT RESPONSE LEVELS 30-6 35. INTERNAL AND EXTERNAL NOTIFICATION PROTOCOL 35-1 36. RADIOLOGICAL/NUCLEAR INCIDENT PROTOCAL 35-2 37. EVACUATION PROCEDURES 37-1 EVACUATION CHECKLIST 37-5
Article II. ANNEX I ATTACHMENTS
38. ATTACHMENT 1 - METHODS AND PROCEDURES FOR EMERGENCY RESPONDERS AND MEDICAL PERSONEL 38-1 39. ATTACHMENT 2 - HAZMAT TEAM STANDARD OPERATING PROCEDURES 39-1 40. ATTACHMENT 3 - MEDICAL SURVEILLANCE PROGRAM 40-1 MEDICAL SURVEILLANCE PROGRAM FORM 40-5 41. ATTACHMENT 4 - HAZARDOUS MATERIALS FACILITIES 41-1 TABLE I1 41-3 FACILITY DATA 41-4 MAPS 41-13 42. ATTACHMENT 5 - POPULATION CENTER DATA EHS FACILITY LOCATIONS 42-1 43. ATTACHMENT 6 - FACILITY AND COUNTY RESOURCES 43-1 44. ATTACHMENT 7 - FEDERAL AND STATE NOTIFICATIONS 44-1 EMERGENCY RELEASE NOTIFICATION CHECK LIST 44-3 COMMUNITY NOTIFICATIONS FORM 44-4 HAZMAT TEAM OFF-SITE RESPONSE FORM 44-5 INITIAL NOTIFICATION FORM 44-6 45. ATTACHMENT 8 - EMERGENCY CONTACT NUMBERS 45-1 46. ATTACHMENT 9 - HAZARDOUS INCIDENT PROCEDURE CHECKLISTS 46-1 47. ATTACHMENT 10 - INCIDENT MANAGEMENT ASSISTANCE TEAM TRAINING REQUIREMENTS 47-1 48. ATTACHMENT 11 - EMERGENCY HAND SIGNALS 48-1 49. ATTACHMENT 12 - MUNICIPAL HAZMAT FORM 49-1 50. ATTACHMENT 13 - ACROMYNS 50-1 51. ATTACHMENT 14 - REGULATORY REQUIREMENTS 51-1
Emergency Operations Plan ii August 2007 Oxford County Emergency Operations Plan
ANNEX J DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
52. INTRODUCTION 52-1 53. RISK AREA 52-1 54. SITUATION AND ASSUMPTIONS 52-1 55. PANDEMIC INFLUENZA PHASES 55-1 56. CONCEPT OF OPERATIONS 55-3 57. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 55-4 58. ADMINISTRATION AND EDUCATION 55-4 59. DIRECTION AND CONTROL 55-5 60. LOGISTICS 55-5 61. SITUATIONAL AWARENESS 55-6 62. SURVEILLANCE STRATEGY 55-6 63. PUBLIC HEALTH AND CLINICAL LABORATORIES 55-6 64. HEALTH CARE AND PATIENT MANAGEMENT 64-1 65. OTHER HEALTHCARE ORGANIZATIONS 64-2 66. HOMECARE 64-2 67. MASS CASUALTY MANAGEMENT 64-3 68. MASS DISPENSING 64-4 69. COMMUNITY SUPPORT 64-5 70. MANAGEMENT OF SOCIAL DISTANCING 64-6 71. HOMEBOUND ISOLATION AND QUARANTINE 64-7 72. COMMUNICATIONS 64-7 73. WARNING 64-8 74. EMERGENCY PUBLIC INFORMATION 64-8 75. RESOURCE MANAGEMENT 64-8 76. AUTHORITIES AND REFERENCES 76-1
ANNEX J ATTACHMENTS
77. ATTACHMENT 1 - RESPONSE PHASES 77-1 78. ATTACHMENT 2 - PANDEMIC INFLUENZA RESPONSE CHECKLIST 78-1 79. ATTACHMENT 3 - RECOMMENDATIONS FOR NON-PHARMACEUTICAL PUBLIC HEALTH INTERVENTIONS 79-1 80. ATTACHMENT 4 - PRIORITY PROPHYLACTIC TREATMENT RECOMMENDATIONS 80-1 81. ATTACHMENT 5 - COMMUNITY CONTAINMENT MEASURES 81-1 82. ATTACHMENT 6 - PANDEMIC INFLUENZA AND SCHOOLS 82-1 83. ATTACHMENT 7 - DAILY SITUATION REPORT 83-1 84. ATTACHMENT 8 - CURRENT SITUATION 84-1 85. ATTACHMENT 9 - SOCIAL SERVICES 85-1 86. ATTACHMENT 10 - MENTAL HEALTH SERVICES 86-1 87. ATTACHMENT 11 - MAP-HOSPITALS IN MAINE AND BOUNDARIES OF REGIONAL RESOURCE CENTERS 87-1 88. ATTACHMENT 12 - FUNERAL HOMES AND CREMATORIES 88-1
Emergency Operations Plan iii August 2007 Oxford County Emergency Operations Plan
PROMULGATION DOCUMENT
Date: April 30, 2006
To all Recipients:
Transmitted herewith is the revised Emergency Operations Plan for Oxford County. This plan supersedes any previous plans promulgated for this purpose. It provides a framework for the County to use in performing emergency functions before, during, and after a natural disaster, technological incident or a hostile attack, and also provides basic format for Local Community Emergency Operation Plans (EOP’s).
This Emergency Operations Plan includes four phases of emergency management:
(1) Mitigation ; activities which eliminate or reduce the chance of occurrence or the effects of a disaster;
(2) Preparedness ; activities describing how to respond should an emergency or disaster occur and working to increase resources available to respond effectively;
(3) Response ; immediate activities which prevent loss of lives and property and provide emergency assistance; and
(4) Recovery ; short and long term activities which restore order and lifelines.
The Oxford County Emergency Management Agency is responsible for the development and maintenance of the Oxford County Emergency Operations Plan. This plan is in accordance with existing Federal and State statutes. It will be tested, revised, and updated as required. All recipients are requested to advise the Oxford County Emergency Management Agency regarding recommendations for improvement.
The Emergency Operations Plan for Oxford County has been reviewed and approved.
County Commissioner Date
County Commissioner Date
County Commissioner Date
County EMA Director Date
Emergency Operations Plan iv August 2007 Oxford County Emergency Operations Plan
RECORD OF CHANGES
The Emergency Operations Plan for Oxford County is reviewed annually to determine if the plan is current. Minor changes are recorded on the table below and inserts are prepared for inclusion in distributed copies. The plan is completely updated every five years. All amendments to this plan must be fully implemented within six months after the change occurs.
The Hazard Materials Annex is to be reviewed and updated annually by the Local Emergency Planning Committee (LEPC) or as necessary whenever: 1. It fails in an emergency 2. There are major changes to the facilities within the county 3. An annual exercise or drill indicates amendment is necessary 4. Regulatory agencies deem a change is necessary 5. There is a change in applicable statues or regulations, including any change in reportable quantity levels 6. Any other changes that may be deemed necessary A complete review of the HAZMAT Annex will take place at a maximum, every three years.
YEAR SIGNATURE DATE 2008 2009
2010 2011 2012
Remove Insert Pages Plan Component Pages Numbered Numbered
Emergency Operations Plan v August 2007 Oxford County Emergency Operations Plan
DISTRIBUTION INFORMATION
A complete copy of the Plan may be found at:
Maine Emergency Management Agency (MEMA) 72 State House Station, Augusta, Maine 04333
Oxford County Emergency Management Agency 26 Western Ave. PO Box 179, South Paris, Maine 04281
BASIC PLAN REFERENCES
This reference listing provides a quick and accurate reference to the location of the following plans and procedures that support this Emergency Operations Plan.
DOCUMENTS & SOURCES LOCATION
Census Data for Oxford County Plans & Planning Data Files
Old Oxford County Hazardous Materials Response Plan EOC Plans Shelf
Hazard Identification Report EOC Plans Shelf DOJ Domestic Preparedness Assessment EMA Director’s Files Oxford County WMD Assessment EOC Plans Shelf Oxford County All-Hazard Mitigation Plan EOC Plans Shelf Emergency Operations Center Job Aids EOC Plans Shelf State of Maine Statutes http://janus.state.me.us/legis/statutes/
Municipal Officer Lists & Communication Rosters EMA Admin Computer Mutual Aid Agreements Plans & Planning Data Files (Fire, ARC, MSP/ SCSO, EMA, CMP, Verizon Shelter Operations (Reports, Agreements & Requirements) EOC Plans Shelf
Emergency Operations Plan vi August 2007 Oxford County Emergency Operations Plan
PROCLAMATION OF AN EMERGENCY
WHEREAS, the Oxford County Commissioners are charged with the responsibility for the well being of citizens residing within said County: and
WHEREAS, the Oxford County Commissioners are in session only at special times; and
WHEREAS, The Oxford County Commissioners do hereby find: That conditions of extreme danger to the safety of persons & property have arisen within the said County, caused by ______and,
WHEREAS, the Oxford County Commissioners are not in session;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency exists throughout/in a portion of said Oxford County and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency the powers, functions and duties of the emergency organization of this County shall be those prescribed by State law, by ordinances and resolutions of this County, and by the Oxford County Comprehensive Emergency Management Plan, as approved by the Oxford County Board of Commissioners.
/s/______Chairman, Oxford County Commissioners
Date: ______
Time: ______
Emergency Operations Plan vii August 2007
Oxford County Emergency Operations Plan
BASIC PLAN
I. PURPOSE
The purpose of this Plan is to assign responsibility to government organizations for the actions necessary for preparedness, response and recovery actions to natural disasters, technological accidents, and hostile attacks. Additionally, this plan identifies personnel, organizations, and property available for use during the response and recovery operations. It sets forth the actions to be taken in meeting needs and in implementing state and federal assistance, if required.
The Plan utilizes the emergency functions of Direction and Control, Communications, Warning, Emergency Public Information, Evacuation, Mass Care, Health and Medical, and Resource Management to provide specific information and direction for emergency operations.
The Plan includes hazard specific operations for Flooding, Wildfires, Severe Winter Storms, Severe Summer Storms and Hurricanes, Mass Casualty Incidents, Terrorism and Weapons of Mass Destruction Incidents, Utility Failures, Earthquakes, Disease and Epidemics, and Hazardous Materials.
II. SITUATIONS AND ASSUMPTIONS
A. SITUATION
Oxford County, bounded on the East by Franklin and Androscoggin Counties, New Hampshire to the West, and York and Cumberland Counties to the South, had a population in 2003 of more than 56,000 in an area of 2175 square miles. It consists of 19 unorganized territories (which account for about 30 percent of the County’s land area), 34 towns and 2 plantations. The largest towns are Rumford, Norway and Paris.
The County government contains the County Sheriff's Department and County Jail, County Clerk's Office, County Treasurer's Office, Registrar of Deeds, Probate Judge, Assistant District Attorney, the Emergency Management Office and Oxford County RCC. The County government supports a full time Emergency Management Director and two full time administrative assistants. The Maine Civil Emergency Preparedness Act, (Title 37-B, MRSA Chapter 13) requires municipalities to appoint an emergency management director who shall act as the director of the municipalities’ emergency management agency. If the municipality has no EMA, the director shall act as a liaison to the appropriate county or regional agency and facilitate cooperation. Municipalities are responsible for Tax Collection, Clerk's Office, Road Maintenance and Snow Removal, Refuse Collection, Land Use Planning, Code Enforcement, Animal Control, Fire Protection, and Cemetery Maintenance.
The largest employer in the County is NewPage Paper in Rumford. Timber harvesting and forestry services are a major economic stimulus within the county, as is tourism.
All major routes in Oxford County are subject to transportation of hazardous materials and waste products, to and from facilities within the County. They include Route 26, Route 2, Route 302, Route 117 and Route 108. Major routes are also the avenues of approach for the four- season tourism industry that provides a substantial impact to the economic climate of the county. The tourism and four season recreation activities provide not only an economic boost to Oxford County, but also expand the population and public safety responsibility beyond the reported resident population of +56,000.
Basic Plan 1-1 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN
Two railroads serve Oxford County, Guilford and St. Lawrence & Atlantic. Both transport hazardous materials. There are three regional airports, Eastern Slopes Regional in Fryeburg, Oxford County Regional in Oxford, and Colonel Dyke in Bethel.
The public safety and protection of the residents, industrial, and business base in Oxford County are dependent upon several State Law Enforcement Agencies, the Oxford County Sheriff Department, the Oxford County Emergency Management Agency, 6 Municipal Law Enforcement Departments, 9 Rescue and Transporting Ambulance Departments, 34 Fire Departments (all but one are volunteer), and 2 hospitals.
The total responsibility for the Enhanced 911 (E-911) for year-round residents and the influx of seasonal visitors rests entirely upon the services of the Oxford County Regional Communications Center in South Paris. The Oxford County Regional Communications Center also has the major Public Safety coverage responsibility for Law Enforcement, Fire, EMS and EMA services.
The County will continue to be exposed to the hazards identified in the County Hazard Identification and Vulnerability Analysis. See the Oxford County Hazard Mitigation Plan, 2004, for a detailed analysis of the impact of the hazards.
Flooding, in varying degrees, is an annual event in many communities. It is the most frequent natural hazard in the County. Each spring runoff from melting winter snows and/or major storms will usually damage some municipal-maintained roadways and storm drainage systems, sometimes causing a catastrophic event. Severe flooding such as that caused by ice jams, which could damage a large number of residential, public, commercial, or industrial facilities, occurs on a regular basis in some areas. Heavy summer rains and fall tropical storms can also cause flooding. Probability of future events is high.
Flooding will also occur with any dam failure. There are 10 significant hazard dams and 8 high hazard dams in Oxford County. Though dam breaches have been very few and the probability of future events is low, many dams are deteriorating and the probability of a breach could be on the increase. Property damage from such flooding could be significant with possible loss of life.
Wildfires are events in the spring, summer and fall in Oxford County. These wildfires are usually limited to areas under 20 acres, though there have been times when over 1000 acres has burned. Probability of future events is high.
Oxford County experiences a severe winter storm almost every year. These storms can knock down electrical and communication overhead utility lines, block roadways with debris, and overtax the municipal snow removal programs. Probability of future events is high.
Severe summer storms may occur two or three times a decade, causing light flooding and may damage or erode roadway surfaces. About a dozen tropical storms/hurricanes have occurred in Oxford County during the past century. These events may cause a greater amount of river surge and stream flooding. High winds from these events could cause major area damage to electrical and communication overhead utility lines. Probability of future events is medium.
Earthquakes occur dozens of times a year in the State however these events are of a magnitude that usually does not cause damage to facilities or utilities. A few are just strong enough to be sensed by people. Probability of future events is medium.
Basic Plan 1-2 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN
Currently, there are 6 Extremely Hazardous Substances (EHS)/Hazardous Materials (HAZMAT) Facilities located in Oxford County as well as 100 other reporting facilities. The number is expected to decline, as new processes and materials are used to replace the EHS. There have been HAZMAT spills at these EHS facilities, yet most are very small and are dealt with by on- site response teams. However, the transportation of hazardous materials is expected to increase along the state maintained highways. A large increase in transportation combined with increasing tourism traffic increases the probability of a serious highway HAZMAT incident. Probability of future events is high.
A growing concern is the possibility of a Terrorist Attack, especially one involving Weapons of Mass Destruction or WMD, such as nuclear, biological, chemical and explosive materials. The actual likelihood of such an attack in Oxford County is remote, though not to be considered improbable. There are several industrial facilities that are probable targets. In addition, a very large tourist population is present during the summer months.
A major electrical utility outage could occur from a severe storm event, cyberspace event, or terrorist attack. Oxford County experienced a very large and lengthy electrical outage during the Ice Storm of 1998. This had the effect of shutting down public, commercial, and industrial business and forcing some residents into shelters. An outage that encompasses many municipalities could occur once a decade; smaller outages occur annually.
Events involving disease could be natural, such as a SARS outbreak, or intentional, such as a terrorist attack involving small pox. Oxford County has not experienced an epidemic in many years, but could be susceptible if any other location in the United States experiences an outbreak.
The Oxford County Emergency Management Agency has signed a mutual aid agreement with the other sixteen counties to provide manpower assistance to operate the County Emergency Operations Center during a County Emergency. Assistance will be limited if the emergency is statewide. The Maine Emergency Management Agency and State EOC will provide assistance as needed and as available. An agreement has also been signed with Tri-County Mental Health [Crisis] Services and Oxford County Mental Health Services to provide behavioral health consultation in the event of a disaster.
B. ASSUMPTIONS
Emergencies generally occur at the local municipal level and may affect one or more communities. The cumulative effect or geographic distribution determines the designation of "state disaster".
Government officials recognize their responsibilities regarding public safety and will assume those responsibilities in the implementation of this emergency operations plan. Positions have been created within the County Emergency Operations Center and will be filled as needed by County employees and volunteers.
If properly implemented, this emergency operations plan will reduce or prevent disaster-related deaths, injuries, or property losses.
III. CONCEPT OF OPERATIONS
Basic Plan 1-3 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN
A. ACTIVATION
The Oxford County Emergency Management Agency (EMA) Director is responsible to the Board of Commissioners and to the Maine Emergency Management Agency Director for decisions and actions taken. The Oxford County Board of Commissioners is legally responsible for the functions of County government. The County Commissioners have delegated the authority to activate and terminate this plan to the Director of the Oxford County Emergency Management Agency in an emergency situation. Through a mutual aid agreement between the County EMA Directors, a Director from another County may activate the Oxford County EOP, when the Oxford County EMA Director or Assistant is not available.
B. SEQUENCE OF ACTIONS
Under most circumstances, response to emergencies is initiated at the local municipal level with local resources being the first to be committed. Use and coordination of resources and the management of the situation are a local public safety responsibility.
When several municipalities are involved or when the local resources are not enough, the County EMA coordinates information from the communities involved, arranges for assistance from within the County, maintains emergency communications, and reports data and requests for further assistance directly to the State Emergency Operating Center.
With the support of relevant county and local agencies, and through its communications network, the County EMA is responsible for the central collection, organization, evaluation and documentation of situation and damage assessment data.
Heads of departments and agencies are responsible for emergency functions as specified in this plan. Department heads retain control over their employees and equipment. Each agency is required to develop Standard Operating Guidelines (SOGs) to follow during response operations.
The local elected officials make a formal emergency declaration when the magnitude of the emergency situation warrants the full use of resources to save lives and protect property.
C. REQUESTS FOR AID: Should local resources be inadequate during emergency operations, assistance will be requested according to mutual aid agreements and emergency negotiated understandings. Assistance may take the form of equipment, supplies, or personnel. Assistance may come from other jurisdictions, the private sector or voluntary organizations. All agreements and understandings are entered into by appropriate officials and formalized in writing whenever possible.
When it is determined that an emergency is beyond the control and resources of County government, a request is made through EMA channels to the State EMA. The Governor of the State of Maine may declare that a disaster exists within certain or all parts of the County and that State resources be made available to save lives, protect property and aid in disaster recovery.
D. INTERJURISDICTIONAL RESPONSIBILITIES
PLANNING AREAS: Each municipality has a local governing body and shall be responsible for
Basic Plan 1-4 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN emergency planning and response. Title 37-B Chapter 13 requires municipalities in the County to prepare and keep a current disaster emergency plan for its jurisdiction. Unorganized townships that do not have their own plan are covered under the County plan. The County EMA shall be responsible for planning and coordinating emergency response between the State EMA and municipal EMA, as well as between local municipalities within the county. The State EMA plans and coordinates with other State agencies, county EMAs and the Federal Emergency Management Agency (FEMA).
OPERATIONAL AREAS: Each municipality in the County is considered an operational area. The County is considered an operational area for a countywide operation, an incident involving more than one municipality, or one involving a neighboring county.
MUTUAL AID AREAS: Mutual aid is exercised whenever additional resources are needed. The municipalities in Oxford County have mutual aid agreements in fire and rescue emergency services. The County has mutual aid agreements between the Sheriff’s Department and the Maine State Police. Standing agreements exist between local jurisdictions and State agencies for forest fire suppression, rural search and rescue, and riot control.
STATE AREAS: The State is divided into sixteen counties, each with an EMA Director who coordinates the emergency management activities between the municipalities within the county and serves as a key contact for the Maine Emergency Management Agency (MEMA).
E. CONTINUITY OF OPERATIONS
The Lines of Succession for the Oxford County government begin with the County Commissioners. If for some reason, none of the commissioners are available for policy direction, then the Oxford County Emergency Management Director shall assume policy decision making for the County.
The line of succession in each department or agency is according to the SOPs established by each department.
F. EMERGENCY FACILITIES
The County Emergency Operations Center (EOC) is located in the EMA office within the Oxford County Court House, 26 Western Ave., South Paris. The County Sheriff’s Office and the Regional Communication Center are also located at 26 Western Ave. Communications equipment and map displays are permanently installed. The EOC has access to kitchen and bathroom facilities and is supplied with electricity by its own emergency generator.
There is currently no alternate EOC in Oxford County. The Oxford County Regional Communication Center serves not only Regional Communication and dispatch but as a State supported public service answering point (PSAP).
The address and telephone number of each organization with an emergency management function is included in the Direction and Control Annex.
G. PRESERVATION OF RECORDS: Each agency or department is responsible for maintaining all legal documents affecting the organization and administration of emergency management
Basic Plan 1-5 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN functions. It is the responsibility of County officials to ensure that all records are secure and protected from damage.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
Most departments have emergency functions that complement normal duties. Each department must develop and maintain its own emergency management procedures. Organizations that are not a part of government also have responsibilities.
Emergency Operation Center Staff Assignments: Staffing Pattern, FEMA Form 85-17, will be filed annually with MEMA and also retained in the Oxford County EMA Office.
To ensure there is Interface between the Incident Command System (ICS) and EOC operations the following ICS functions are addressed by the following EOC position in the event of a disaster and/or activation.
The Oxford County EOC will be activated utilizing the following operational levels.
Level 0 – Routine Emergency – No fan out
Level 1 – Limited Emergency (0-24 hrs) – Fan out to office staff and County Commissioners, may deploy IMAT Vehicle and Team. Also notify MEMA Duty Officer.
Level 2 – Full Scale Emergency (24+ hrs) - Full fan out to County Commissioners, County Staff, County Teams (ARES/CERT/CART) based on situation. Also notify MEMA Duty Officer
The County EMA maintains a fan out roster and messaging system for the following groups: EMA Staff, Fire Chiefs (Northern, Central, Southern), Police Chiefs, EMS Chiefs, Local EMA’s (Northern, Central, Southern), County Commissioners, Town Offices (Northern, Central, Southern), LEPC Instructors, CERT, CART and ARES.
Command/Policy:
During a major all-hazard event requiring expansion of Emergency Operations Center (EOC) activation, this group provides County Government policy, approves media releases and makes decisions relating to safety, health, and financial issues in protection of the County.
LEVEL 1 – In minor all-hazard occurrences or events, this responsibility may be delegated to the EMA Director or Duty Officer.
LEVEL 2 – Command and Policy Expansion
Staffed with the Chairman-County Commissioners, County Attorney, County Clerk and Deputy Clerk. They serve as the “Policy Group” during decision-making time, with the input from the Emergency Management Director (EMA).
Basic Plan 1-6 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN
Operations:
Responsible for carrying out all response activities in support of the incident, this activity may require coordination with on-scene Incident Commander in regards to their Incident Action Plan (IAP).
LEVEL 1 – Staffed initially with the EMA Director , who serves as the Operations Chief and EOC Supervisor, the Director conducts general supervision of the EOC, and is responsible for coordinating all disaster response and recovery procedures and activities during an incident. The EMA Director may receive policy direction from the County Commissioner.
The EMA Administrative Assistants assist the director in all areas, as well as initially keeping the administrative and financial records in minor all-hazards events or occurrences. The EMA Administrative Assistants will assume the role of the EMA Director if unavailable.
LEVEL 2 – Operations Expansion :
During events that require expansion of operations due to the severity of the incident, or the anticipated length of time required for response and recovery that would require 24 hours operations, supplemental manpower is required to meet the need as follows:
A. The Deputy Director or Duty Officer supplements the Director and the LEPC members supplement the Administrative Assistant. B. Additional support positions are Law Enforcement (2ea), Fire (2ea), Rescue/EMS (2ea), HAZMAT-WMD (2ea), and Public Works (2ea) for county and local representation. These positions provide added support for incident commanders during expanded operations as well.
Planning:
Responsible for the collection and evaluation of information about the incident, the planning section may have to develop an Incident Action Plan (IAP) that supports the on-scene incident commander’s own IAP.
LEVEL 1 - For a minor all-hazard incident, the planning responsibility may be handled by the EMA Director and supported by the EMA Administrative Assistant .
LEVEL 2 - Planning Expansion :
During events that require expansion, or if the incident is so complex that planning has to expand to meet the volume of requirements, the following units are implemented and supported by a Planning Chief who is supported by administrative personnel (3 ea).
A. Resource Unit to record the status of resources to track committed, anticipated, and resources that allow for projected impact. B. Situation Unit to gather information and analyze the situation. C. Documentation Unit that records and protects all documents that include incident reports, communication logs, injury claims, and Situation Status Reports.
Basic Plan 1-7 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN
Logistics: Responsible for providing all incident support needs, to include facilities, transportation, communications, supplies, equipment, maintenance and fueling, food services, medical services and ordering services.
LEVEL 1 – For minor all-hazard incidents, logistics will be the responsibility of the Local Emergency Planning Committee (LEPC) Field Consultant.
LEVEL 2 – Logistics Expansion :
For complex incidents, the Logistic section may be divided into two branches supported by the LEPC Field Consultant serving as the Logistics Chief .
The Serving Branch provides service activities including the Communications units (EMA) and (EMCOMM). The County Director of Communication serves as the EMA Communications Chief and the Emergency Communication (EC and AEC) Chief serves as the ARES communication chief supported by Admin/Tracking/Recorders (2ea).
The Medical and Food units will fall under Facility support with sheltering and social services under the County American Red Cross Representative .
The Support Branch accommodates facility supply acquisition, incident facility management and ground support activities.
Finance/Administration :
Finance/Administration is responsible for the management all financial aspects of an incident.
LEVEL 1 - Not all incidents will require a Finance/Administration section. Depending on the event, this function may be performed by the EMA Administrative Assistant.
LEVEL 2 - Finance/Administration Expansion :
Finance/Administration will be staffed by the County Clerk and County Treasurer during events where costs associated with a response need to be recorded.
The units of activity that require records are time records, procurement costs of vendor contracts, compensation/claims from injuries or fatalities and cost tracking of analyzed data, cost estimates and recommendations for cost savings measures.
V. ADMINISTRATION AND LOGISTICS
The County Commissioners and the Director of Oxford County EMA are responsible for coordinating response to a multi-jurisdictional emergency and assisting in appropriate recovery efforts. This plan is activated and terminated at the discretion of the EMA Director in consultation with the County Commissioners.
In accordance with Homeland Security Presidential Directive (HSPD-5), The Oxford County Commissioners and the Director of Emergency Management will utilize the National Incident Management System (NIMS) to administer all incidents that require an all-hazard response to
Basic Plan 1-8 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN prepare for prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity.
Responsibility for submitting reports to the State EOC rests with the County EMA Director. County agencies are responsible for providing reports of response activities, damages, and other related materials to the County EOC. Reports will be provided to the Message Center via (1) Radio communication, (2) Phone communication and (3) Dedicated Reports fax line.
Records of expenditures and financial obligations in emergency operations are maintained by County and municipal agencies using their own bookkeeping procedures. This information will be provided upon request to Finance, Oxford County EOC.
VI. PLAN DEVELOPMENT AND MAINTENANCE
REVISIONS: A continuous file on recommended changes or improvements will be maintained by the Oxford County EMA. The EMA Director reviews this plan annually and ensures that all procedures, policies, data and responsibilities are current and reflect actual assignments.
SUPPORTING DOCUMENTS: County agencies are responsible for the development and maintenance of their organizational policies and procedures.
DEFICIENCIES: Deficiencies in this plan should be summarized, in writing, and submitted to the Oxford County EMA Office.
PLAN DEVELOPMENT AND MAINTENANCE CONTACT:
Director Oxford County Emergency Management Agency 26 Western Avenue, PO Box 179 (i) South Paris, ME 04281 743 6336 VII. AUTHORITIES AND REFERENCES
A. AUTHORITIES:
Title 37B, Chapter 13, Maine Revised Statutes Annotated (MSRA), the Maine Emergency Management Act, as amended (L.D.2084 effective 7/25/2002).
Public Law 920-81: The Federal Civil Defense Act of 1950, as amended.
Public Law 99-499: The Superfund Amendments and Reauthorization Act of 1986 (SARA).
Public Law 100-707, Robert T. Stafford Disaster Relief & Emergency Assistance Act.
B. REFERENCES:
Federal Emergency Management Agency: Objectives for Local Emergency Management . CPG 1-5, July 1984.
Basic Plan 1-9 August 2007 Oxford County Emergency Operations Plan
BASIC PLAN
Federal Emergency Management Agency. Guide for All Hazard Emergency Operations Planning . SLG 101, September 1996.
Federal Emergency Management Agency: Hazard Identification, Capability Assessment, and Multi-Year Development Plan for Local Governments . CPG 1-35, October 1987. NIMS
U.S. Department of Homeland Security Presidential Directive (HSPD), Management of Domestic Incidents, March 1, 2004.
Basic Plan 1-10 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
I. PURPOSE
The Oxford County government must be able to direct and control those activities of government that are essential to saving lives, protecting property, and restoring government services during and after a major emergency. This annex directs how emergency response personnel will be used to protect citizens and property when it is necessary to notify, respond, and recover from the disaster situation. This annex details the Emergency Operations Center (EOC), relationships, response and recovery procedures, and the use of emergency facilities to provide the command and control needed for each disaster response operation on a 24-hour basis.
II. SITUATION AND ASSUMPTIONS
A. SITUATION
Most emergency situations will be handled routinely by emergency services personnel at the municipal level. However, when an emergency is too large for the municipality to handle the event, to include mutual aid agreements with neighboring municipalities, or is outside the capabilities, resources or experience of the municipal emergency responders, or is becoming too expensive for the municipality to finance, then the municipal officials will request assistance from the Oxford County government.
B. ASSUMPTIONS
1. There is a lack of dedicated manpower or food for all Emergency Operations Center (EOC) positions for 24-hour operations that would extend beyond 72 hours.
2. The majority of the personnel who would be assigned to the EOC has not received required training in EOC Operations, nor has been drilled in their specific duties.
3. The County EOC will be supported by CERT volunteers.
4. The County has a small contingency fund account that may be used for disasters. III. CONCEPT OF OPERATIONS
A. COMMAND STRUCTURE
Oxford County and its constituent municipalities utilize the National Incident Management System (NIMS), for all command and control organizations, to include the Emergency Operations Center (EOC) and the On-Scene Incident Command (IC) organization (ICS/EOC
Basic Plan - Annex A 8-1 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
Interface). The Oxford County Commissioners have signed a formal letter of intent to utilize NIMS, IAW National Directive.
The ultimate responsibility for direction and control of emergency operations belongs to the elected officials. For Oxford County, the County Commissioners have delegated the authority to activate the EOC and coordinate emergency operations to the County Emergency Management Director. The Commissioners will remain as the Policy Makers for the County.
An Incident Commander is the senior officer on the scene from the emergency service best suited to handle the situation. For nearly all emergency incidents, the municipalities shall designate an Incident Commander, usually the Municipal Fire Chief of the first responding agency. When the Incident crosses municipal boundaries or encompasses several municipalities, there may be several geographical Incident Commanders or a Unified Command System may be established.
The Senior Law Enforcement Officer may be designated the Incident Commander during an emergency incident involving criminal intent, such as a Terrorist Attack.
Each municipality will be responsible for establishing a Municipal EOC, as needed, to oversee the emergency response and recovery operations within their respective communities in order to handle local requirements up to an extended period of 72 hours, or until the event extends beyond local capabilities and resources.
Oxford County shall establish an EOC in situations as defined in the SITUATION section of this Annex. The following organizational format shall be used to set up and operate the County EOC. The Emergency Management Director will supervise the EOC.
Basic Plan - Annex A 8-2 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
Command [Activities] Public Information Safety Policy Administrative Issues (207) 743-6336
Operations Planning Logistics Finance (207) (207) (207) (207)
[Activities] [Activities] [Activities] [Activities]
Emergency Management Incident Action Plan Facility Services for Administrative Issues
Police Damage Assessment Health Procurement
Fire Technical Assistance Social Services Time Records
Rescue Situation Tracking Sheltering Disbursements
EMS Incident Support for Medical HAZMAT Resources
Public Works Facility Security
Mapping MESSAGE CENTER (207)
Communications
EMCOMM/RACES
EMA
Warning and Fan Out
Basic Plan - Annex A 8-3 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
On Scene Incident Command (IC) is typically established by a municipality at a specific location and is titled for that location, such as: “Main Street Command”. There may be several Incidents ongoing at the same time within a municipality and each incident shall have its own Incident Commander. The Municipal EOC shall oversee all ICs within their jurisdiction. Information regarding the situation is forwarded from each incident command post to the municipal EOC.
There may be Incidents ongoing concurrently in several municipalities. Each municipal EOC shall report to and request assistance from the County EOC. The County EOC performs the same tasks with the Maine State EOC.
MAINE STATE EOC I OXFORD COUNTY EOC I MUNICIPAL #1 EOC MUNICIPAL # 2 EOC I I INCIDENT COMMANDER INCIDENT COMMANDER
C. KEY PERSONNEL AUTHORITIES & LIMITATIONS
The Incident Commander (IC) has the authority to coordinate the use of resources and personnel at the scene of an emergency. If there is more than one incident within a municipality, the Municipal EOC shall determine which IC receives what resources and personnel. When the Municipality does not have enough resources to respond and recover from the emergency, then the Municipality shall request assistance from the County EOC normally through the local community emergency management director or appointed designee.
The Oxford County Board of Commissioners has final responsibility for all County government operations. However, the Commissioners have delegated the authority to coordinate emergency operations to the Emergency Management Director. He is authorized to activate this plan and is responsible for the coordination of emergency operations within the County.
The responsibility for and authority to issue evacuation orders rests with the municipality involved. The authority to issue evacuation information and determine the need to evacuate when multi-jurisdictions are involved, when greater assistance and coordination is needed, or when municipalities request assistance, rests with the County Board of Commissioners. The Commissioners have delegated this authority to the Emergency Management Director and the County Sheriff to speed response in emergency situations. Under the delegated authority of the County Emergency Management Director, the EOC Staff shall carry out the decisions of the policymakers (Commissioners) and coordinate with their contacts, representatives, and liaisons. They ensure the Commissioner’s policies and procedures are carried out.
D. EMERGENCY RESPONDER NOTIFICATIONS
Oxford County maintains several emergency response organizations; the Sheriff’s Department and Oxford County supported Community Emergency Response Team(s) [C.E.R.T. (s)]. They are notified by the Oxford County Regional Communications Center when needed. The Sheriff and Deputies have the authority to respond whenever they deem the incident requires it.
Basic Plan - Annex A 8-4 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
E. INFORMATION MANAGEMENT
Incident Command shall report all incident information and request assistance through their Municipal EOC, if one has been established. The Oxford County C.E.R.T. (s) is activated under the authority of the County Emergency Management Director, with established protocol and a designated team leader.
Otherwise, the IC shall contact the County EOC directly. The Municipal EOCs shall report all incident information and request assistance from the County EOC, who shall do the same with the Maine State EOC. Reporting and requests are communicated upon predetermined and published channels and phone numbers.
The County Commissioners and/or the County Emergency Management Director shall coordinate policy decisions and financial reimbursements with the elected Executive Officers and/or the Municipal Emergency Management Directors of the involved local jurisdictions. These municipal officers shall have responsibility for all local government operations.
IV. ORGANIZATION & ASSIGNMENT OF RESPONSIBILITIES
A. GENERAL
The County Board of Commissioners exercises broad control over emergency operations. They give guidance on matters of basic policy, and provide official information and instructions to the public. It is the responsibility of the County Emergency Management Director to ensure operational readiness for emergency activation of the EOC.
EOC Staff representatives analyze all available information on the situation. They develop and refine a response and recovery strategy, plan the deployment of field units, and assure that the operating forces of involved agencies work in a mutually supportive way.
The emergency service chiefs keep in contact with field forces and record their status; they issue instructions to particular units and monitor their progress.
EOC Staff will be trained in Operations and Logistics.
B. EOC PERSONNEL LIST:
1. County Commissions 2. EMA Director 3. Assistant EMA Director 4. County Administrator 5. County Treasurer 6. Deputy Director Operations 7. Fire, EMS & Police 8. Communications Coordinator/Oxford RCC 9. Public Information Officer 10. Public Works 11. Shelter Coordinator 12. ARES Communications Coordinator 13. HAZMAT Technical Representative
Basic Plan - Annex A 8-5 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
14. Probate, Deeds 15. CERT Volunteers
C. TASK ASSIGNMENTS
1. Board of Commissioners (COMMAND) (207) 743-6336/6337 a. Generate policies and make decisions. b. Declare a county state of emergency when necessary. c. Direct county personnel to man or support the County EOC. d. Direct implementation of protective actions for public safety. e. Act as Public Information Officer – Maintain communication with all local media networks.
2. Emergency Management Director (OPERATIONS & PLANNING) (207) 743-6336/6337, 890- 9110 a. Activate and staff EOC. b. Establish contact with the Municipal EOC or Incident Commander. c. Provide management oversight of the EOC. d. Ensures communication and message flow. e. Ensures documentation of all emergency information. f. Ensures coordination with municipalities regarding emergency service needs, incident command, reporting, damage assessment, resource management, assistance to special needs groups, and disaster assistance. g. Coordinate with mutually supporting counties.
3. Assistant Emergency Management Director (OPERATIONS & PLANNING) 743-6336/6337 a. Act as Damage Assessment Coordinator (PLANNING) to coordinate the collection of data relating to damages incurred during the incident b. Act as Resource Officer (LOGISTICS) Manage and direct resource support activities including government owned resources and donation management. c. Act as Emergency Management Director when the EMD is unavailable.
4. County Administrator (FINANCE/ADMINISTRATION) (207) 743-6336/6337 a. Report immediately to the EOC and begin setting up accounts for purchasing of supplies. b. Provide assistance in procuring necessary services, equipment, and supplies. c. Provide administrative services to support incident management activities d. Coordinate all procurement activities with the EOC Manager.
5. Financial Officer (FINANCE-County Treasurer) (207) 743-6336/6337 a. Maintains records of all financial transactions b. Monitors sources of funds and cost expenditures to ensure that applicable statutory rules are met. c. Track and report to the IC the financial “burn rate” as the incident progresses. d. Reconcile operational records with financial documents.
6. Deputy Director of Operations (OPERATIONS) (207) 743-6336/6337 a. Report to the EOC and coordinate all emergency communications with the emergency response team. b. Maintain documentation of all messages received by EOC.
Basic Plan - Annex A 8-6 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
c. d. Deliver all messages to the EOC Manager for distribution to the proper EOC members. e. Maintain attendance list of everyone entering and leaving the EOC. f. Follow-up to insure action items are done in a timely manner.
7. Protective Services Officer/Sheriff’s Department (LOGISTICS) (207) 743-2419 or 911, non- emergency 743-9554 a. Provide security for the County EOC. b. Assist the local governments with alerting and warning of citizens. c. Implements evacuations and traffic and access control. d. Coordinates all Law Enforcement and Correctional Custody resources and personnel.
8. Medical Emergency Services Coordinator (OPERATIONS) (207) 743-6336/6337 Coordinate the medical needs (EMS, Hospital and Pharmacies).
9. Fire & Rescue County Coordinator (OPERATIONS) (207) 743-6336/6337 Coordinate the resources and personnel of the Oxford County Fire and Rescue Services.
10. Communications Officer/Oxford RCC (LOGISTICS) (207) 743-2419 or 911 a. Test and operate all EOC communications systems, supervise EOC radio operations and receive and release all radio messages. b. Activates the warning system when directed by the EMA Director. c. Operate remote RCC terminal. d. Provide current updates to EOC Director.
11. Public Information Officer (COMMAND) (207) 743-6336/6337 a. Report immediately to the EOC and coordinate all public information and employee relations’ activity through EOC. b. Be the sole source of information to the media and manage news personnel. (Subject to the approval of the EOC Manager.) c. Arrange for photographs and videos with On-site Incident Commander, if necessary. d. Keep a chronological record of the incident and confidential information on victims.
12. Maintenance Manager/Public Works (OPERATIONS) (207) 743-6336/6337 a. Advise the EOC Manager and Incident Commander of the feasibility and best method of such actions as emergency shutdowns, power shutoffs, and mechanical operations necessary for mitigation of the emergency. b. Coordinate post-emergency operations activities.
13. Shelter Coordinator (LOGISTICS) (207) 743-6336/6337 Coordinate implementation of mass care actions for the public.
14. ARES Communications Coordinator (LOGISTICS) (207) 743-6336/6337 a. Supports county communication plan. b. Deploys ARES teams to designated areas. c. Maintains a base station at EMA EOC.
15. HAZMAT Technical Representative (LOGISTICS) (207) 743-6336/6337 Provide technical advice to the EMS and Medical services regarding hazardous materials, to include nuclear and chemical agents.
Basic Plan - Annex A 8-7 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
16. Probate, Deeds, and CERT Volunteers (LOGISTICS & OPERATIONS) (207) 743-6336 V. ADMINISTRATION AND LOGISTICS
A. ADMINISTRATION
1. Reports : The following EOC reports are required for any type of emergency: a. Message log : All EOC personnel shall record and log any incoming and outgoing EOC message traffic. b. Situation report : Each Municipal EM Director shall compile a situation report daily and forward it to the County EM Director. From these reports, the County EMA Director shall compile and summarize a situation report and forward it to the Maine State EOC. Information shall include major actions taken, resources consumed, and resource shortfalls. These reports shall given orally on scheduled conference calls, through WebEOC, or be faxed daily on the designated Fax line (207) 743-7346. c. Event log : The EOC staff shall record a chronological record of major emergency events during EOC operations. This will be completed on WebEOC. d. Security log : EOC Security shall record the persons entering and departing from the EOC upon access verification by issued Identification Cards (IDS) e. Financial records : The EM Secretary or Deputy County Treasurer shall keep copies of all bills incurred during emergency activation.
2. Displays: the EOC staff will use the following displays: a. White marker board b. State of Maine Map (Depicting County Boundaries) c. State Highway Map d. County Map(s) e. Municipal Map(s) f. Urban Map(s) g. General Status Board • Resource/Equipment allocation • Incident location • Resource Requirement (Needed/Get) h. Status Board and Location Map i. Damage Assessment Information j. 46” Flat Screen TV k. Wireless Internet l. Laptop m. Infocus Projector
B. LOGISTICS
Each emergency service organization provides a representative to the EOC when it is activated. Amateur radio organizations have agreed to provide representatives to the EOC to help with communications. The County Emergency Management Agency provides logistical support for the EOC staff.
VI. PLAN DEVELOPMENT AND MAINTENANCE
Basic Plan - Annex A 8-8 August 2007 Oxford County Emergency Operations Plan
ANNEX A – DIRECTION AND CONTROL
The County Emergency Management Director is responsible for the development, coordination and maintenance of this annex, and shall do so annually. The County Emergency Management staff shall develop and coordinate EOC job aids and agreements.
VII. AUTHORITIES AND REFERENCES
SLG 101, September 1996, Guide for All-Hazard Emergency Operations Planning . Homeland Security Presidential Directive-5, Management of Domestic Incidents , February 2003
Basic Plan - Annex A 8-9 August 2007
Oxford County Emergency Operations Plan
ANNEX B – COMMUNICATIONS
I. PURPOSE
The Communications annex provides information on establishing, using, maintaining, augmenting, and providing backup for all types of communication devices needed during emergency response operations. The annex describes the communication systems in place and the responsibilities and procedures for using them.
II. SITUATIONS AND ASSUMPTIONS
A. SITUATION
1. The need to communicate between government officials, emergency responders and the emergency management officials can occur at any time. The communication medium used will vary with each incident depending on location, equipment interoperability, reliability, timeliness and what is being communicated.
2. The primary means of communication between the Oxford County Emergency Operations Center (EOC) and the Incident Commander and First Responders will be by phone or internet, Ham Radios will be used as a first backup and cell phones will be used as a secondary backup.
3. The primary means of communication between the County EOC and established Municipal EOCs will be radio via County FM frequency. Regional shelters will be by landline telephone. If phones are not working, HAM Radios will be tried, followed by cell phones, and runners. Messages that are not urgent may be sent by e-mail, if available.
4. The County EOC will communicate with the State EOC by landline phone, 2-way radio (provided State frequency), HAM Radio, or the Internet.
B. ASSUMPTIONS
1. Communication systems and equipment are established and maintained in operational condition. These systems will include the telephone system, the Internet, HAM Radios, and the County and Municipal radio system.
2. During a major disaster or utility outage event, the telephone system may become inoperative and cell phone system may become overused. Certain radio frequencies may also be overused if a great many emergency responders are trying to communicate on the few radio frequencies that are available.
3. The local ARES organization will provide HAM Radios and operators when requested.
III. CONCEPT OF OPERATIONS
A. TELEPHONE SYSTEM: When functioning, the telephone system will be used by the Oxford County EOC and the Regional Communications Center (RCC) to communicate with one another, with the control centers of other emergency management and response organizations, with private relief organizations, and the local media. The other emergency management and response organizations include the State EOC, municipal EOCs, municipal officials, fire, police and EMS departments, mass care shelters, utility companies, hospitals, and other County EOCs and RCCs. The telephone system will be used for voice communications, fax transmissions,
Basic Plan - Annex 9-1 August 2007 Oxford County Emergency Operations Plan
ANNEX B – COMMUNICATIONS
pager activations, and Internet transmissions. The dedicated phone numbers established for EOC Operations upon activation are as follows:
1. COMMAND/POLICY GROUP/ PUBLIC INFORMATION (207) 743 6336/6337 Public Information Officer/Safety Officer/Administrative EOC # 739-6027
2. OPERATIONS (207) 743 6336/6337 Emergency Management/Police/Fire/Rescue & EOC # 735-6025 EMS/HAZMAT/Public Works EOC # 739-6024
3. PLANNING (207) 743 6336 6337 Incident Action Plan/Damage Assessment/Technical Assistance/Situation Tracking 4. LOGISTICS Facility Services (207) 743 6336/6337 Health/Social Services/Sheltering EOC # 739-6026 Incident Support (207) 743 6336/6337 Medical/Resources/Security Communication Message Center (207) 743 2419, 911 ARES-EMCOMM/EOC Radio Console (207) 743 6336/6337
5. FINANCE (207) 743 6336/6337 Issues/Procurement/Cost Recovery EOC # 739-6027
6. Dedicated Reporting Fax Phone Line (207) 743 7346 E-Mail Address [email protected] WebEOC https://webeoc.mema.maine.gov/eoc6
B. EMERGENCY RADIO NETWORK: The emergency 2-way radio network will be used by all emergency responders when in the field to communicate with one another and with the County RCC and EOC. The radio net is not secure and must not be used to transmit sensitive or classified information. The radio system will be used for voice communications and radio-pager activations. Several radio frequencies are retransmitted using repeaters, which allows for an individual radio operator to communicate to any other location in the county. However, most frequencies are not supported by repeaters and transmit from radio to radio: thereby greatly reducing the range of radio transmissions. Every county and municipal department procures, maintains and operates its own radio assets.
C. HAM RADIO NETWORK: The HAM radio network will be used by licensed HAM radio operators from the private sector for voice communications and message traffic. The HAM radios have exceptional range and clarity; however these radios and their operators are very limited in number. The radio net is unsecured and will not be used to transmit sensitive or classified information. Due to the limited number, HAM radios will be primarily used to provide communication between the County EOC, the regional shelters, the hospitals, and State EOC. A few sets may be used in the field to establish communication between the Incident
Basic Plan - Annex 9-2 August 2007 Oxford County Emergency Operations Plan
ANNEX B – COMMUNICATIONS
Commander and the County EOC or with deployed Community Emergency Response Teams (CERT’S).
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The following EOC Staffing Positions are tasked with Annex B Communications duties during an emergency event and EOC Activation:
County Commissioners : (COMMAND) (207) 743-6336/6337 Responsible for policy and financial support to maintain the County communication system assets. Located in EMA Directors Office (EOC).
EMA Director : (OPERATIONS) (207) 743-6336/6337, 890-9110 Oversees and tracks status, reliability, and inventory of all County EOC Communication systems. Has the authority to activate all county communication systems.
Warning Coordinator : (LOGISTICS) (207) 743-2419, 911 The Director of the Oxford County Regional Communication Center oversees and tracks status, reliability, and inventory of all County RCC Communication systems. Has the authority to activate all county communication systems. Located in Message Center (RCC).
Communications Officer : (LOGISTICS) (207) 743-2419, 911 Will test and operate all EOC communications systems, supervise EOC radio operations and will receive and release all radio messages. Located in Message Center (RCC).
Damage Assessment Coordinator : (PLANNING) (207) 743-6336/6337 Maintain communications with all municipal, County, and state damage assessment teams in the field.
Medical Emergency Services Coordinator : (OPERATIONS) (207) 743-6336/6337 Maintain communications with all EMS teams in the field and with the local hospitals and pharmacies. Facility Maintenance Manager : (LOGISTICS) (207) 743-6336/6337 Contact the local telephone company when telephone service is out in the County EOC. Located in EOC Logistics sector.
Fire & Rescue County Coordinators : (OPERATIONS) (207) 743-6336/6337 Maintain communications with all municipal fire departments at their stations or in the field.
Protection Services Officer : (OPERATIONS) (207) 743-2419, 1-800-733-1421 Maintain communication with all municipal, county, state, and federal law enforcement departments at their stations or in the field.
Public Information Officer : (COMMAND) (207) 743-6336/6337 Maintain communications with all local media networks.
Resource Officer : (LOGISTICS) (207) 743-6336/6337 Maintain communications with the local telephone utility companies, with the cellular phone providers, radio equipment suppliers and maintainers, and Internet service providers.
Shelter Coordinator : (LOGISTICS) (207) 743-6336/6337 Maintain communications with all shelters established in the County.
Basic Plan - Annex 9-3 August 2007 Oxford County Emergency Operations Plan
ANNEX B – COMMUNICATIONS
V. ADMINISTRATION AND LOGISTICS
A. ACCOUNTING & REIMBURSEMENT: (FINANCE) (207) 743-6359 All purchases must be pre-approved by the EMA Director, County Administrator and the County Commissioners. After approval, a payment request and copies of all bill statements will be provided to the County EMA office for payment. This information will be provided to the Finance Officer located in the EOC.
B. SUPPORT AGREEMENTS & MUTUAL AID AGREEMENTS:
1. The Oxford County Communication Center (RCC) provides communication and dispatch support to all the municipalities in the County. Policies and agreements are developed by a User Board of Directors and approved by the County Commissioners and Municipal Officers.
2. Currently, there are communication support agreements with Verizon, the local telephone service provider for the RCC.
3. Oxford County uses Communications Consulting Service, Inc., Richard Davol, (207) 657- 4009 or (207) 831-3708 for County radio maintenance, repair, and procurement. The EMA Director is authorized to contact CCS and to commit funds for emergency repairs.
C. COMMUNICATION ROSTERS: All telephone, radio, pager, and internet contact information for government offices, emergency management agencies, emergency response organizations, private relief organizations, utility companies and the local media are maintained by the County EMA Administrative Assistant on the County EMA Administration computer and files.
VI. PLAN DEVELOPMENT AND MAINTENANCE
REVISIONS: A continuous file on recommended changes or improvements will be maintained by the Oxford County EMA. The EMA Director reviews this annex annually and ensures that all procedures, policies, data and responsibilities are current and reflect actual assignments.
SUPPORTING DOCUMENTS: County and municipal agencies are responsible for the development and maintenance of their organizational policies and procedures.
VII. AUTHORITIES AND REFERENCES
SLG 101, September 1996, Guide for All-Hazard Emergency Operations Planning .
Emergency Management Agency & Central Maine Power Company, Operating Guideline for a Communication/Coordinating Plan, June 10, 2003.
Basic Plan - Annex 9-4 August 2007 Oxford County Emergency Operations Plan
ANNEX B – NOTIFICATION SEQUENCE –TABLE 1B
Oxford County RCC – EMS, Fire, Police, HAZMAT Teams and other Emergency Services | (State Agencies) | Oxford County EMA – EOC Personnel | MEMA | Local EMA | IMAT Team | Red Cross | Schools | Hospitals
Primary: Telephone Backup: Radio *As required by law based on incident.
Basic Plan Annex B 9-5 August 2007
Oxford County Emergency Operations Plan
ANNEX C – WARNING
I. PURPOSE
The Warning annex establishes a system to alert emergency response agencies and to warn the public of any probable or immediate hazard situation and the actions to be taken to safeguard life and property. The annex describes the warning systems in place and the responsibilities and procedures for activating and using them.
II. SITUATIONS AND ASSUMPTIONS
A. SITUATION
The need to alert government officials and warn the public is common to all hazards and can occur at any time. Available warning time will vary with each hazard from no time to several days. The County and Municipal governments are responsible for notifying not only its own jurisdiction, but also adjacent jurisdictions that could be exposed to the in progress hazard.
B. ASSUMPTIONS
The Oxford County warning systems will survive and withstand the initial effects of the hazard.
Once the County has completed its warning procedures, the Oxford County municipalities will complete any and all warning notifications, as required.
Warning systems and equipment are established and maintained in operational condition. These systems will include the Emergency Alert System (EAS), NOAA, radio and television stations, telephone systems and radio pagers.
Some people located in the hazard areas may ignore, not hear, or not understand issued warnings.
Local radio stations are willing to transmit warning announcements.
III. CONCEPT OF OPERATIONS
A. GOVERMENT ALERTING
The methods used to notify Oxford County and Municipal Officials and alert Emergency Response Organizations include activating cell phones and pagers of key government officials, initiating the Oxford County Fan-Out Procedures, passed via the Oxford County All- Hazard/Homeland Security Alert Warning System or Incident Command Net; using NOAA, activating the radio pagers of local emergency responders and contacting local radio and television stations.
The Oxford County Regional Communications Center (RCC) dispatchers will immediately contact the County Commissioners, EMA Director, and Sheriff by phone or pager.
The RCC will initiate the County Fan-Out procedures when there is a need to alert municipal officials regarding hazard information. The need to alert will be decided by the EMA Director, or if the EMA Director is not available, the designated alternate, or the most senior member in the EMA office.
Basic Plan – Annex C 10-1 August 2007 Oxford County Emergency Operations Plan
ANNEX C – WARNING
Fan-outs are multi-directional from the point of origin. When initiated at the Federal or State level, alerting occurs through the County to the municipalities. Alerting initiated at the County level goes to the State and municipal levels. Alerting initiated at municipal levels goes to the local Emergency Director to pass to the local municipal officials and citizens and emergency service agencies and the County.
Weather information is received by links to NOAA. Towns who have elected to receive weather watches and warnings by e-mail or by cell phone are maintained.
If an emergency situation is in progress, then the RCC dispatchers have the authorization to alert, by radio pagers, any and all county and municipal emergency responders.
Upon authorization by the Oxford County EMA Director, Commissioners, or Sheriff, local radio and television stations may be contacted for the purpose of initiating an Emergency Alert System (EAS) broadcast of warning announcements.
The Oxford County RCC (emergency phone 911 or 743-2419, fax: 207-743-5392 or sheriff 1- 800-733-1421) is located at 26 Western Ave South Paris and is staffed on a 24-hour basis.
Should the Oxford County RCC be unavailable or inoperable, the County EMA Office may be used as a backup RCC for Oxford County. The Maine State Police Barracks at Augusta will be used as a backup for all 911-telephone traffic.
The Oxford County operated and/or supported radio/repeater system consists of an antenna at the Oxford County RCC and numerous Federal and State agencies depending upon a communication system and repeater towers located in remote areas of the County. All dispatching is centrally controlled by the RCC, but the radio repeaters use different frequencies for transmissions.
Emergency Alert information may be received through the National Warning (NAWAS) system at the Oxford County Warning Point from the State Warning Point or from another County. Upon receipt of a NAWAS warning, the EMA Director shall be notified.
The National Warning System is a 24-hour continuous private line telephone system used to convey warnings to Federal, State and Local governments, as well as the military and civilian population. Originally, the primary mission of the NAWAS was to warn of an imminent enemy attack or an actual/accidental missile launch upon the United States. NAWAS still supports this mission but the emphasis is on natural and technological disasters. NAWAS allows issuance of warnings to all stations nationwide or to selected stations as dictated by the situation. The primary NAWAS warning point for Oxford County is located in the RCC, with an additional phone located within the Oxford County EOC. Currently, there is no alternate NAWAS warning point.
Title VI of the Robert T. Stafford Disaster Relief and Emergency Assistance Act authorizes the use of the NAWAS to support the All-Hazards emergency response mission of the Federal Emergency Management Agency (FEMA)
Basic Plan – Annex C 10-2 August 2007 Oxford County Emergency Operations Plan
ANNEX C – WARNING
B. PUBLIC WARNING
The methods and warning devices used by Oxford County to disseminate emergency warnings to the general public include the Emergency Alert System (EAS), the National Oceanic and Atmospheric Administration (NOAA), Weather Radio and mobile sirens/PA systems operated by local emergency responders.
The EAS will be initiated by the EMA Director or subordinate. The Director will initiate the EAS by contacting the Maine Emergency Management Agency, which is the State Primary Source. If unable to contact MEMA, the Director will contact the National Weather Service Forecast Office at Gray to initiate the EAS. MEMA activates the State EAS by transmitting the EAS signals that are relayed through the State EAS Relay Network. The Network then alerts local broadcast stations and cable systems in the effected areas.
The NOAA Weather Radio system serves the entire county. It provides weather information and emergency warning of hazard situations such as severe weather, national security and nuclear power incidents. The County EMA Director will contact the National Weather Service Forecast Office in Caribou, Maine to initiate the system for Northern Oxford, and Gray, Maine to initiate Central and Southern Oxford.
If the emergency warrants the need, the Oxford County EMA Director may request that the Oxford County Sheriff utilize his/her personnel and vehicle PA/Siren systems for the purpose of performing mobile warnings within the communities.
Each municipality in the County is responsible for the dissemination of emergency public warnings. The mobile sirens/PA systems and door-to-door sweeps are operated and performed by their local emergency responders. The municipalities will operate their warning systems as outlined in their own respective procedures and guidelines.
Other organizations such as plants, schools, medical facilities, etc. are responsible for the development of warning systems to meet their needs.
The attention or alert warning is a 3 to 5 minute steady signal. It is used as authorized by the local government executive officers and EMA directors to alert the public of emergencies. Upon hearing this warning, the public may turn on the radio or television and listen for essential emergency information. Vehicles with public address systems shall advise the public of the specific hazard and the protective actions that may be taken when notified.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The following EOC Staff Positions are tasked with Warning duties during an emergency event:
County Commissioners : (COMMAND) (207) 743-6336/6337 Authority to activate all county alert and warning systems. The EMA Director has this responsibility unless the Director is not available.
EMA Director : (OPERATIONS) (207) 743-6336 or 890-9110 Oversee, direct and track progress of all alert and warning actions. Has the authority to activate all county alert and warning systems.
Basic Plan – Annex C 10-3 August 2007 Oxford County Emergency Operations Plan
ANNEX C – WARNING
Communications Coordinator : (LOGISTICS) (207) 743-2419 or 911 The Director of the Oxford County Regional Communication Center will initiate and verify the necessary alerts and warnings during an emergency situation. The RCC will monitor the NAWAS national and state circuits on a 24- hour basis and relay all warnings to the EOC.
Communications Coordinator : (LOGISTICS) (207) 743-2419, 911 Will test and operate all EOC communications systems, supervise EOC radio operations and will receive and release all radio messages.
Damage Assessment Coordinator : (PLANNING) (207) 743-6336/6337 Responsible for coordination of all damage assessment of damaged alert and warning systems during the incident.
Medical Emergency Services Coordinator : (OPERATIONS) (207) 743-6336/6337 Coordinate and verify that all medical units (EMS, Hospital and Pharmacies) have received and understood all alert and warning information.
Fire & Rescue County Coordinator : (OPERATIONS) (207) 743-6336/6337 Coordinate and verify that all fire service units have received and understood all alert and warning information.
Protection Services Officer : (OPERATIONS) 1-800-733-1421, 911 Coordinate and verify that all law enforcement units have received and understood all alert and warning information.
Public Information Officer : (COMMAND) (207) 743-6336/6337 Work with local media to provide emergency information to the public.
Resource Officer : (LOGISTICS) (207) 743-6336/6337 Locate and acquire additional alert and warning systems, as needed to support the notification, response and recovery operations.
Shelter Coordinator : (LOGISTICS) (207) 743-6336/6337 Coordinate and verify that all shelter managers have received and understood all alert and warning information.
V. ADMINISTRATION AND LOGISTICS
The individuals carrying out the fan-out are required to report all alert notifications received, actions taken, and times of completion to the EOC. Verbal and written reports of alert notifications are provided to the EMA Director and the Sheriff.
Report NAWAS system malfunctions to MEMA or the phone company as soon as possible.
VI. PLAN DEVELOPMENT AND MAINTENANCE
REVISIONS: A continuous file on recommended changes or improvements will be maintained by the Oxford County EMA. The EMA Director reviews this annex annually and ensures that all procedures, policies, data and responsibilities are current and reflect actual assignments.
SUPPORTING DOCUMENTS: County and municipal agencies are responsible for the development and maintenance of their organizational policies and procedures.
Basic Plan – Annex C 10-4 August 2007 Oxford County Emergency Operations Plan
ANNEX C – WARNING
VII. AUTHORITIES AND REFERENCES
Currently, there are no agreements with the local Media, nor any contracts for emergency services with local communication system contractors.
Robert T. Stafford Disaster Relief and Emergency Assistance Act.
Basic Plan – Annex C 10-5 August 2007
Oxford County Emergency Operations Plan
ANNEX D - EMERGENCY PUBLIC INFORMATION
I. PURPOSE
Oxford County must be able to disseminate official information and instructions to the public before or during a potential or actual emergency or hazard event. This annex describes the means, organization, and process by which this information will be provided by the Oxford County government in a timely and useful manner.
II. SITUATION AND ASSUMPTIONS
A. SITUATION
1. The Oxford County EMA office has determined that an immediate release of emergency public notification must be accomplished for Level 2 and Level 3 hazardous materials incidents and terrorist attacks using weapons of mass destruction (WMD). This will be accomplished using the Emergency Alert System and the NOAA Weather radio.
2. An earthquake that causes structural damage or a wide-scale utility outage will not provide an opportunity to alert the public before the event. Instead, the Oxford County EMA office will provide recovery information to the public through the use of the Internet, broadcast and print media.
3. Because most flooding situations, wildfire incidents, the approach of severe weather, or agricultural conditions involving blight and infestation are not immediate dangers, the EMA office may have hours or days in advance to get the public’s attention. The office may use the broadcast and print media, the Emergency Alert System, the NOAA Weather Radio, or county and municipal emergency responders using sirens and public address system to warn the public of the approaching dangers and to provide preparedness or recovery information.
4. It is unlikely that a transportation-related mass casualty incident (other than HAZMAT) will create a danger to the county residents and visitors. There may be inconveniences, such as re- routed traffic during such an event. The EMA office will provide information to the broadcast and print media to keep the public informed on the incident.
5. County officials will most likely learn of disease outbreaks and epidemics from the medical community. The County EMA office will assist the State or local medical officials with coordinating and releasing information to the public during and after the outbreak.
6. Emergency contact information is located in the first few pages of the area telephone directories.
B. ASSUMPTIONS
1. The percentage of non-English speaking residents is so low that no attempt will be made to give warning in other languages. Non-English speaking tourists will most likely be with families or groups that have the capability of translating. Therefore, no consideration has been made in the County emergency public information program for non-English languages.
2. Local broadcast and print media will cooperate with emergency managers to assist with warning the public of the hazard events and providing information on preparedness and recovery.
Basic Plan - Annex D 11-1 August 2007 Oxford County Emergency Operations Plan
ANNEX D - EMERGENCY PUBLIC INFORMATION
3. Landline and cellular telephone communications may be sporadic or impossible during a disaster event. Local broadcast stations without emergency power may be off the air.
4. A major disaster event such as a large regional wildfire, a large scale or unusual transportation-related mass casualty incident, a very large hazardous materials incident, or a terrorist attack involving WMD agents could bring into Oxford County a large number of out-of- state television media personnel. These media personnel could overwhelm the County Public Information program. Augmentation to the program will need to be requested from the State government.
5. The number of seasonal tourists could create difficulties due to the tourist’s general lack of preparedness, traffic congestion, and the overwhelmed public services and emergency responders.
III. CONCEPT OF OPERATIONS
A. GENERAL
1. At the start of any immediate or approaching disaster event, the Oxford County Regional Communications Center (RCC) shall immediately contact the County Emergency Management Director by all means possible. The County EMA Director or, at the request of the Director, the RCC shall contact the municipal emergency management director of the municipalities impacted by the disaster to inform them of all disaster information.
2. The Oxford County EMA Director shall initiate the release of emergency public information during an immediately dangerous situation such as a hazard materials release or a terrorist attack involving WMD agents. If the Director is not available, the EMA Assistant Director shall assume this responsibility. If neither the Director nor Assistant is available, the municipal EMA Director from the municipality in which the event is occurring shall notify the Maine Emergency Management Agency directly to activate the EAS and/or NOAA systems.
3. The County EMA Director may activate the Emergency Operations Center (EOC) during an immediate or phased disaster event, at which time the Public Information Officer (PIO) shall be present. The Public Information Officer shall report to and shall work from the EOC. Should it become necessary, a Media Center may be established in order to release emergency public information to the broadcast and print media.
4. It is the policy of the Oxford County government that there shall be only one release point for emergency public information; and this shall be the County EMA office.
5. Emergency public information activities shall be prioritized as follows:
a. Production and Dissemination of Information b. Response to Public Inquiry c. Monitoring and Control of Rumors d. Media Relations
Emergency public information is instructional and focuses on such things as warning, protective measures, and the general progress of events. Control of rumors will be necessary by using a
Basic Plan - Annex D 11-2 August 2007 Oxford County Emergency Operations Plan
ANNEX D - EMERGENCY PUBLIC INFORMATION public-inquiry telephone line, monitoring the media and confirmation of emergency public information before it is released to the media.
B. PHASED ACTIVITY: Increased Readiness during a Forecast Event
1. Review Emergency Operations Plans, EOC Job Aids, and Agency checklists and complete any preparedness activities.
2. Contact the PIO to report to the EOC.
3. Establish and maintain contact with the broadcast and print media.
4. Provide disaster preparedness information and brochures to the public for the forecasted hazard event.
5. Monitor the media.
6. The message content of “forecasted” emergency public information released should:
a. Identify the hazard. b. Estimate the time of impact. c. Suggest property protection measures. d. List typical supply items needed for at least three days. e. Provide evacuation instructions, if necessary. f. Inform on how often public information will be released. g. List any telephones numbers for further information.
C. LIMITED WARNING AVAILABLE
1. Determine if evacuations or sheltering-in-place will be accomplished and release this information to the public.
2. Activate the EAS and/or NOAA Weather radio warning systems.
3. The message content of “immediate danger” emergency public information released should:
a. Identify the hazard. b. Identify the areas at risk. c. Advise on personal protection measures. d. List the actions being taken by emergency response personnel. e. Inform on how often that public information will be released. f. List any telephones numbers for further information.
D. RECOVERY
1. Continue to release emergency public information focusing on restoration of essential services, travel conditions, restrictions, and assistance programs available.
2. Monitor media reports and telephone inquiries for accuracy and respond as appropriate to correct rumors.
Basic Plan - Annex D 11-3 August 2007 Oxford County Emergency Operations Plan
ANNEX D - EMERGENCY PUBLIC INFORMATION
3. The message content of “recovery” emergency public information released should:
a. Report on the current situation assessment and government actions. b. Provide survival instructions to those still affected. c. Identify where and how to get help. d. List health information. e. Identify restricted areas, f. Inform on how often that public information will be released. g. List any telephones numbers for further information.
E. INTERNAL COORDINATION
1. Oxford County shall assign a primary Public Information Officer and assistant PIOs, as necessary. The primary PIO shall be the only point of dissemination of official emergency public information to the media from the County government. The County EMA Director shall review and approve all emergency public information before the PIO disseminates it. All public emergency information shall be verified for its accuracy by the EMA office or the incident commander.
2. The Oxford County Media Center shall be located at the Oxford County Commissioners Office, 26 Western Ave., S. Paris. The media shall receive press releases and briefings during a major emergency from the Media Center
3. Local media representatives who are known by the County EMA office will be provided a “Media Badge” that will allow them access to the Media Center. Media representatives not known to the County EMA office must provide a telephone number to their main office in order to authenticate their credibility. They will provide identification and will allow a (background check by RCC) to be completed on them prior to receiving a Media Badge.
4. In the event that a major or unusual disaster should occur and attract a convergence of national media outlets, the County does not have the facility, financial, or personnel resources to deal with the numbers of media that will arrive. A request for public information resources shall be immediately made to the Maine Emergency Management Agency. If the disaster is a criminal and/or terrorist incident, the public information responsibility shall be handed off to the Maine Department of Public Safety. The Oxford County government will assist the Maine DPS PIO with personnel and facilities.
F. INTERJURISDICTIONAL COORDINATION
1. Each municipality is responsible for providing emergency public information for any disaster events that are solely within their jurisdictions. The municipality may request emergency public information resource assistance from the County EMA office. The municipality must request the use of the EAS and/or NOAA Weather radio system through the County EMA office, unless they are unable to make contact with the County EMA office.
2. The County is responsible for providing and coordinating emergency public information for disasters that involve all or parts of the County. The County EMA office may request that municipal PIOs become a part of the County emergency public information system and assist at the County EOC and/or County Media Center. The County will request the use of the EAS
Basic Plan - Annex D 11-4 August 2007 Oxford County Emergency Operations Plan
ANNEX D - EMERGENCY PUBLIC INFORMATION through the Maine Emergency Management Agency. The NOAA Weather Alert system may be activated by MEMA.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. ORGANIZATION
EMA Director Public Information Officer Assistant PIO for Assistant PIO for Assistant PIO for Assistant PIO for Information Gathering Monitoring and Rumor Public Inquiry Media Center Setup and Production Control
In a small event, one person may handle assignments. This chart breaks out the areas of responsibility should the size of the event require additional manning.
B. ASSIGNMENT OF RESPONSIBILITIES
The following are Emergency Public Information responsibilities required during an emergency.
EMA Director : (OPERATIONS) (207) 743-6336/6337, 890-9110
1. Initiates immediate emergency public warning information through the EAS and/or NOAA weather systems or by radio pagers. 2. Approves releases of public information to the media. 3. Determines the location of the Media Center. 4. Acts in the role of the PIO when the emergency is small scale.
Public Information Officer (PIO) : (COMMAND) (207) 743-6336/6337
1. Produces and disseminates emergency public information. a. Researches and verifies information for news releases. b. Provides press/news releases and emergency information to the media. c. Serves as the primary Spokesperson before the Media. d. Schedules news conferences, interviews, and other media access. 2. Receives and responds to public inquiries. 3. Monitors and controls rumors. a. Assigns personnel to monitor broadcast and print media reports. b. Sets up phone banks and hotlines, as necessary. 4. Media Relations a. Supervise the Media Center. b. Coordinate media tours of the EOC and disaster sites. 5. Maintains a chronological record of media contacts and releases of information.
V. ADMINISTRATION AND LOGISTICS
Basic Plan - Annex D 11-5 August 2007 Oxford County Emergency Operations Plan
ANNEX D – EMERGENCY PUBLIC INFORMATION
The Public Information Officer shall maintain a chronological record of media contacts and releases of information and a copy of all press releases.
Staffing for the Emergency Public Information program shall include the volunteer County Public Information Officer and municipal PIOs requested to augment the staff.
Emergency Public Information Facilities shall include:
FACILITY LOCATION POINT OF CONTACT EOC County EMA Office County EMA Director Media Center County EMA Office County EMA Director
VI. PLAN DEVELOPMENT AND MAINTENANCE
The County Emergency Management Director is responsible for the development, coordination and maintenance of this annex, and shall do so annually. The County Emergency Management staff shall develop and coordinate EOC job aids and agreements.
VII. AUTHORITY AND REFERENCES
The Maine EAS Plan divides the state into four Notification Region Areas. The County Director may request activation of EAS by contacting the Maine Emergency Management Agency or, if unable to reach MEMA, the State Police. Municipalities contact the County EMA to request activation of EAS.
The County Director has the authority to order the activation of the NOAA Weather Radio system from the RCC.
Agreements regarding the dissemination of public service announcements during emergency situations exist between the Maine Emergency Management Agency and local Radio/Television stations.
Basic Plan - Annex D 11-6 August 2007 Oxford County Emergency Operations Plan
ANNEX E – EVACUATION
I. PURPOSE
The Oxford County government must be able to assist the municipal governments with the orderly and coordinated evacuation of the residents and visitors of Oxford County, should the need arise.
II. SITUATION AND ASSUMPTIONS
A. SITUATION
1. The Oxford County EMA office has determined that an immediate evacuation of residents and visitors may be necessary for some hazardous materials incidents, depending on the severity of the incident, and for terrorist attacks using weapons of mass destruction (WMD). The event could take place at any location within the county. Evacuation information will be released using the Emergency Alert System and the NOAA Weather radio, with the assistance of municipal and county law enforcement personnel.
2. A post-disaster evacuation may be required following a severe earthquake that causes structural damage in order to evacuate people from damaged structures. This event could take place at any location within the county. The Oxford County EMA office will coordinate evacuation efforts with the municipal emergency responders.
3. A post disaster evacuation may be required following a significant or high hazard dam failure, if it takes place with no advance warning. This event could take place in any of the areas where such dams are located. Emergency action plans are required for significant hazard dams. Of the ten significant hazard dams in Oxford County, there are four with a current EAP, 3 outdated, 3 with no plans. Only one plan has been tested, to our knowledge. The Oxford County EMA office will coordinate evacuation efforts with the municipal emergency responders, if needed.
4. Because normal flooding situations, wildfire incidents, the approach of severe weather, or agricultural conditions involving blight and infestation are usually not immediate dangers, there may be hours or days in advance to evacuate the public from the endangered areas. These events could take place at any location within the county. The County EMA office may use the broadcast and print media, the Emergency Alert System, the NOAA Weather Radio, or county and municipal emergency responders using sirens and public address system to warn the public of the approaching dangers and to provide evacuation information.
5. It is unlikely that disease outbreaks or epidemics will require evacuations.
6. During an evacuation, special attention will need to be made for the evacuation of nursing homes, hospitals and schools and for the release of evacuation information to visitors of the County. Residents of nursing homes and hospitals have special medical and transportation needs that must be met. School children will need to be reunited with their parents, without causing further traffic congestion and confusion. The number of visitors to the County will need to be considered to reduce traffic congestion and confusion.
B. ASSUMPTIONS
1. There will be some spontaneous evacuation before it is recommended and some residents will refuse to evacuate, regardless of the threat.
Basic Plan - Annex E 12-1 August 2007 Oxford County Emergency Operations Plan
ANNEX E – EVACUATION
2. It is not expected that large number of county residents and visitors will need to be evacuated because of, severe summer storms, transportation-related mass casualty incidents, utility failures, earthquakes, disease & epidemics, or blight & infestation. Large numbers of evacuees may result from large-scale wildfires, hurricanes, flooding, hazardous materials incidents, severe winter storms with accompanying utility failure and the terrorist use of weapons of mass destruction. For the purpose of this annex, evacuations will only be reviewed for these last four disaster events.
III. CONCEPT OF OPERATIONS
1. The community will handle evacuations for emergencies that take place within a single municipality and that do not overtax the municipal emergency responders. The County will become involved when the scope or severity is so great to require greater assistance and coordination, when the event becomes multi-jurisdiction, or when the municipalities request assistance from the County EMA office.
2. Emergency evacuations may be required during some hazardous materials incidents, dam failure and the terrorist use of weapons of mass destruction. In life threatening situations, the Incident Commander of the HAZMAT incident or the WMD attack shall have the authority to order evacuations to relocate those in immediate danger. The Municipal or County EOC will coordinate the evacuation efforts with the Incident Commander. The Incident Commander will control all access to the evacuated area using fire department, law enforcement, and public works personnel.
3. Regional evacuations, with advance warnings, may be required for very large-scale wildfires and hurricanes. Wildfires will most likely have multiple hours of advanced warning for evacuations. Hurricanes will most likely have several days of advanced warning for evacuations. The Municipal Officers have the authority to order evacuations within their communities; however, they must coordinate their order with the County EMA office so that the County EMA Director may organize the evacuations among all the municipalities that are affected. The most likely evacuees of wildfires will be home and camp owners and they will require sheltering. Because Maine has only experienced Category 1 hurricanes, the most likely potential evacuees will be summer visitors and very few of these people will require sheltering.
4. Private vehicles and school buses are the primary means of transportation for the general public. Hospital and nursing home residents will need to be transported in ambulances and handicapped assessable buses. County Jail inmates will need to be transported by secure vans.
5. Each school in the County shall have an emergency plan identifying where the children from that school will be evacuated to during an emergency. This evacuation point shall have telephone communications to speak to the local emergency management director, to parents, and to the radio and television media, plenty of vehicle access for parents to pick up their children and enough space to temporary shelter the number of children from that school. Parents shall be pre-notified of the school evacuation point.
6. The County EMA Office will utilize the broadcast and print media, the Emergency Alert System, and the NOAA Weather Radio to keep the general public informed on the evacuation activities and the actions that they should take.
Basic Plan - Annex E 12-2 August 2007 Oxford County Emergency Operations Plan
ANNEX E – EVACUATION
7. Inter-jurisdictional Relationships: The Oxford County EMA will coordinate multi-municipal evacuations and will coordinate with Franklin, Androscoggin, York and Cumberland counties for emergency services support and hosting of evacuees. Each municipality has authority over emergency operations within its boundaries, including evacuation of its residents. the Emergency Management Director will provide evacuation coordination in each municipality. The County EMA coordinates evacuation in jurisdictions that do not have emergency management capabilities.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The following Evacuation responsibilities are required during an emergency event:
Incident Commander : (ON SCENE) Provide direction on scene traffic control and securing the perimeter of the evacuated area.
Emergency Management Director : (OPERATIONS) (207) 743-6336/6337 or 890-9110 Coordinate and determine evacuation routes and oversee all evacuation operations,.
Public Information Officer : (COMMAND) (207) 743-6336/6337 Update the broadcast media on evacuation information and instructions.
Warning Coordinator : (LOGISTICS) (207) 743-2419 or 911 Provide evacuation information and instructions to emergency responders.
Medical Emergency Services Coordinator : (OPERATIONS) (207) 743-6336/6337 Coordinate the evacuation of special care facilities with the medical personnel from those facilities and EMS units.
Protection Services Officer (LOGISTICS) 1-800-733-1421, 911, and Fire & Rescue County Coordinator : (OPERATIONS) (207) 743-6336/6337 Contact municipal, county and state police officers and municipal firefighters to coordinate evacuation assignments.
Resource Officer : (LOGISTICS) (207) 743-6336/6337, 890-9110 Coordinate use of both public and private transportation.
Shelter Coordinator : (LOGISTICS) (207) 743-6336/6337 Activate shelters within the county, and as needed, coordinate with the EMA offices in adjacent counties for sheltering assistance.
Sheriff’s Department : (OPERATIONS) 1-800-733-1421, 911 Provide property protection when requested. Enforce law, ensure order and provide traffic control.
V. ADMINISTRATION AND LOGISTICS A. ADMINISTRATION
The County EOC will record the constant status of the evacuation and number of evacuees on the EOC Status Boards. Evacuation routes will be indicated on the appropriate EOC map boards. Evacuation notices and will be filed with the EMA administrative assistant.
Emergency services personnel in the field will report their evacuation activities to their department. The respective departments will keep their municipal EOC informed. Municipal
Basic Plan - Annex E 12-3 August 2007 Oxford County Emergency Operations Plan
ANNEX E – EVACUATION
EOCs will update the County EOC of their activities. The County EOC will inform the State EOC of the county status.
B. LOGISTICS
1. If residents of one or more municipalities within the County are evacuated, their host areas may have a lack of adequate resources to support the evacuees. The County EOC Resource Officer will coordinate the transportation of essential consumer goods (foods, fuel, and medicine) to the host area(s) using existing transportation vehicles.
2. Municipal and County emergency responders may require additional manpower, water, food, vehicles, generators and fuel to maintain sustained operations. The County EOC will coordinate assistance from one municipality to another, may purchase additional supplies and distribute the supplies to the emergency responders needing the supplies, and will request additional manpower, vehicles, equipment and supplies from the State EOC.
VI. PLAN DEVELOPMENT AND MAINTENANCE
The County Emergency Management Director is responsible for the development, coordination and maintenance of this annex, and shall do so annually. The County Emergency Management staff shall develop and coordinate EOC job aids and agreements.
VII. AUTHORITIES AND REFERENCES
Federal Emergency Management Agency. Transportation Planning Guidelines for Evacuation of Large Populations , CPG 2-15, September 1984.
Federal Emergency Management Agency. Guide to Hurricane Preparedness Planning for State and Local Officials . CPG 2-16, December 1984.
Basic Plan - Annex E 12-4 August 2007 Oxford County Emergency Operations Plan
ANNEX F - MASS CARE
I. PURPOSE
The Mass Care annex provides information on the actions taken to protect evacuees and other disaster victims from the effects of the disaster by establishing mass care facilities. A mass care facility will be a government or private facility that will be used to receive and care for people who are in need of shelter, food, water, sanitation and other assistance. The annex describes the mass care system that will be set up.
II. SITUATIONS AND ASSUMPTIONS
A. SITUATION
1. Historically, there has not been a great need for a major county wide sheltering program in Oxford County. The largest shelter operation was initiated during the January 1998 Ice Storm disaster.
2. Mass Care Facilities or shelters will be established if a significant group of people are forced from their homes by an uncontrolled wildfire, hurricane, major wide-area flooding, a wintertime power outage, a hazardous materials (HAZMAT) incident or terrorist attack using weapons of mass destruction (WMD). The HAZMAT or WMD will most likely be localized; requiring only a single shelter. A hurricane or winter storm power outage or flooding may create a large need to establish locations to supply potable water and provide meals.
3. It is very unlikely that a transportation-related mass casualty incident, a disease outbreak or epidemic, or agricultural blight and infestation will require mass care sheltering. Maine has never experienced an earthquake great enough to cause structural damage and therefore it is unlikely that sheltering would be required for this event.
B. ASSUMPTIONS
1. In Oxford County, responsibility for establishing Mass Care Shelters, training shelter workers, staffing the shelter and coordinating shelter logistics is assigned to the American Red Cross, per an agreement signed between representatives of the State of Maine and the American National Red Cross. Citizens may locate open shelters by calling the Shelter Coordinator in the County EOC @ (207) 743-6336/6337 or going to the Shelter link under the Emergency Management Agency at the Oxford County web site (www.megalink.net/~oxctyema/).
2. Municipalities have the option of establishing their own mass care facilities; however those communities that do establish there own will not be reimbursed by the American Red Cross, unless there has been a prior agreement between the municipality and the ARC.
3. Sufficient time will usually be available to establish mass care facilities for an uncontrolled wildfire, hurricane, major wide-area flooding (other than dam failure) or a wintertime power outage.
4. A HAZMAT or WMD incident will not provide sufficient time to establish mass care facilities for immediate use. However, the incident will most likely be local and in nature and short in duration and a single overnight accommodation may only be required. Hotels and motels will be utilized as much as possible.
Basic Plan - Annex F 13-1 August 2007 Oxford County Emergency Operations Plan
ANNEX F - MASS CARE
III. CONCEPT OF OPERATIONS
A. HAZARD CHARACTERISTICS: The magnitude, intensity, spread of onset, duration, and impact on the county and municipalities will determine the level of mass care need.
1. Hurricane & Summer Storm : Oxford County has not experienced a hurricane stronger then Category 1 in the past century, though 4 or 5 have occurred that affected the County. Municipal flood zone ordinances have slowed new residential development in 100 year flood zones, but modern storm surge inundation data shows that storm induced flooding will be more severe. Individual communities may be required to establish and operate a small shelter for their floodplain residents for a few days or the American Red Cross will establish district mass care facilities.
2. Winter Storm & Power Outage : A major blizzard or ice storm could impact the entire county by severely damaging or destroying the power transmission system. This occurred in the entire State of Maine in January 1998. This storm forced many residents from their homes because they had no way to heat their homes without electricity. A winter storm of the same destructive capability could cause all mass care shelters in the county to be activated for a few days to a couple of weeks.
3. Wildfire : An uncontrolled wildfire would most likely impact the northern portion of the county. Most evacuees would be taken in by family, friends or housed in motels.
4. HAZMAT Incident or Terrorist WMD Attack : A disaster event caused by an accidental release of hazard materials or the intentional release of nuclear, biological, or chemical agents by terrorists will most likely a local event and not one that will cause evacuations from major portions of the County. In some cases, sheltering-in-place by residents will occur. A single mass care facility outside the effected area should be activated to provide for meals, water, and temporary shelter.
B. MASS CARE FACILITY MANAGEMENT:
1. The County or municipal EMA Director may request the activation of mass care facilities, as the need requires. The decision to open ARC shelters will be the Red Cross's. The Lewiston United Valley Chapter or the Portland Southern Maine Red Cross chapter (depending on the Towns involved) of the ARC will perform the activation and management of all mass care facilities in Oxford County. When there is a warning period prior to a disaster striking the County, the County EMA Director will contact the ARC to request the ARC put selected shelters on standby. Any individual may also request shelter support from the American Red Cross. The HCC of the ARC considers five displaced families as a “Mass Care” situation.
2. The United Valley Chapter of the ARC has signed agreements on file with several community school districts for these communities to provide facilities the Chapter will operate as mass care shelters during a disaster in Oxford County. All of the County mass care shelters are local schools.
3. The American Red Cross manages a secure interface Web Based System as a State Wide Shelter Inventory System. Access to the system is granted to the Oxford County Emergency Management Agency. Contact the Oxford EMA for information and planning purposes.
Basic Plan - Annex F 13-2 August 2007 Oxford County Emergency Operations Plan
ANNEX F - MASS CARE
4. There are numerous American Red Cross operated mass care shelters in Oxford County. They are located in the following communities, but contact must be made with the United Valley Chapter of the American Red Cross at (207) 795-4004, the Southern Maine Chapter 207-874- 1192 or the Oxford County EMA at (207) 743-6336/6337 or 890-9110 to ensure the shelters are open:
Andover Bethel Mexico Newry Bryant Pond Buckfield North Waterford Norway Canton Center Lovell Oxford Paris Dixfield East Andover Peru Roxbury Greenwood Hanover Rumford Rumford Center Hebron Lovell So. Paris So. Waterford Stoneham West Bethel West Paris Brownfield Denmark Fryeburg Hiram Porter Sumner Sweden
5. The American Red Cross will be responsible for the composition and management of shelter staffs, the registration and tracking of shelter residents, in accordance with the latest version of the “Statement of Agreement between the State of Maine and the American National Red Cross”. Oxford County will cooperate with and support the Red Cross efforts.
6. All emergency shelters in Oxford County, whether operated by the ARC or the community, Will have Ham stations at the shelter for maintaining communications with the County EOC and for reporting on the status of their shelter operations.
7. Local jurisdictions can open shelters but will assume responsibility for liability and operating costs if the shelter opening has not been pre-approved by the local Red Cross Chapter. The health and safety of local citizens remain a responsibility of Government.
C. SPECIAL NEEDS POPULATION MASS CARE: Special assistance and provisions will be necessary for the evacuation and sheltering of the following special needs populations.
Population Transportation Medical/Personal Shelter Nursing homes Nursing home staff Nursing home facilities Nursing Home vehicles would be would be augmented outside the disaster- Residents augmented by local by and supervise local effected areas ambulances and buses volunteers All shifts of the Hospital Hospitals and Clinics Hospital vehicles would Staff would be recalled outside the disaster- Hospital Patients be augmented by local to complete the effected areas and local ambulances and buses evacuation schools Each individual school School Children School Buses School staff personnel has evacuation plans and pick-up locations Inmates will be Jail guards augmented County Jail relocated to other School Buses by Sheriff’s Dept. Inmates County jails or the deputies Maine State Prison
Basic Plan - Annex F 13-3 August 2007 Oxford County Emergency Operations Plan
ANNEX F - MASS CARE
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The following EOC Staff Positions are tasked with Mass Care duties during an emergency event:
County Commissioners : (COMMAND) (207) 743-6336/6337 Responsibility to provide policy and financial support to maintain the County mass care assets.
EMA Director : (OPERATIONS) (207) 743-6336/6337, 890-9110 Oversees and tracks mass care resident status. Has the authority to activate all mass care facilities in the County. Determine which mass care shelters should be established in the County. Contacts the ARC to request mass care facility management and operation support.
Communications Officer : (LOGISTICS) (207 743-2419, 911 or non-emergency 743-9554 Ensure that communications is maintained with the mass care facilities located in the County.
Public Information Officer : (COMMAND) (207) 743-6336/6337 Provide mass care information, such as location and availability, through the local media networks to the general public.
Resource Officer : (LOGISTICS) (207) 743-6336/6337 Provide needed supplies and equipment to the mass care facilities.
Shelter Coordinator : (LOGISTICS) (207) 743-6336/6337 Coordinates with each shelter and the EOC Resources Officer to ensure that each shelter is adequately equipped and supplied. Tracks shelter occupancy.
V. ADMINISTRATION AND LOGISTICS
A. The Shelter Manager of each mass care shelter will track the number of people staying in the facility and the amount of supplies that were expended. The Shelter Manager will be responsible for all shelter staff and shelter residents. All expenditures will be recorded and receipts saved. ARC approved shelters will be reimbursed by the American Red Cross.
B. The Oxford County EMA will consolidate all expenditure records for any mass care-related costs and will provide copies to the Maine Emergency Management Agency.
C. The American Red Cross has signed agreements on file for facilities they will operate as Mass Care shelters during a disaster event. Additional information regarding each facility is available in the FEMA National Facility Survey and Reception and Care Facility Listing on file with each County and appropriate municipality.
D. In doing so, the Red Cross will pay related costs only when such activities are under the administrative control of, or authorized by, the American Red Cross, or when prior written agreements have been made for another organization to provide emergency services on behalf of the Red Cross.
Basic Plan - Annex F 13-4 August 2007 Oxford County Emergency Operations Plan
ANNEX F - MASS CARE
VI. PLAN DEVELOPMENT AND MAINTENANCE
A. REVISIONS: A continuous file on recommended changes or improvements will be maintained by the Oxford County EMA. The EMA Director reviews this annex annually and ensures that all procedures, policies, data and responsibilities are current and reflect actual assignments.
B. SUPPORTING DOCUMENTS: County, municipal and American Red Cross agencies are responsible for the development and maintenance of their organizational policies and procedures.
VII. AUTHORITIES AND REFERENCES
SLF 101, September 1996, Guide for All-Hazard Emergency Operations Planning .
Statement of Agreement between the State of Maine and the American National Red Cross.
Disaster Relief Act (Public Law 93-288), 1974
Robert T. Stafford Disaster Relief and Emergency Assistance Act.(U.S.C., Title 42, Chapter 68, Section 302(b)(3), 1988
Basic Plan - Annex F 13-5 August 2007
Oxford County Emergency Operations Plan
ANNEX G- HEALTH AND MEDICAL
I. PURPOSE
The Health and Medical annex provides information on mobilizing and coordinating health and medical services needed during emergency response operations. The annex describes the health and medical programs in place and the responsibilities and procedures for using them. This annex applies to large-scale emergency and disaster events that would cause sufficient casualties and/or fatalities to overwhelm local medical, health, and mortuary services capabilities.
II. SITUATIONS AND ASSUMPTIONS
A. SITUATION
1. The Oxford County EMA office has determined that a mass casualty incident is a possible occurrence as a result of a hurricane, an earthquake, a hazardous materials incident, a terrorist use of weapons of mass destruction, and an outbreak of disease. In Oxford County, due to limited emergency medical services, a mass casualty incident is an event involving at least five victims requiring transport.
2. Historically, there have been no earthquakes or hurricanes that have taken place in Maine that have caused any serious casualties. If an earthquake of hurricane were severe enough to cause mass casualties, the health and medical system in the County could be greatly inundated.
3. A large number of inhalation and contact casualties could occur from a hazardous materials incident or a terrorist attack using weapons of mass destruction (WMD). The two hospitals located in Oxford County have decontamination equipment and training and are able to effectively respond to a WMD incident, work within the contamination, and decontaminate the victims. EMS personnel have limited training and do not have complete personal protective equipment (PPE) to handle contaminated victims.
4. A natural or purposely-created disease outbreak has the possibility of creating a very large number of casualties, perhaps the greatest mass casualty event possible in the County. Disease could greatly degrade the health and medical capabilities by infecting the medical staff of the hospital and the EMS responders. This would also most likely be a statewide or national disaster and help from outside the County might not be available.
5. In nearly all incidents involving mass casualties, a County response with mutual aid from the surrounding counties and from the State will be required in order to effectively handle the incident.
B. ASSUMPTIONS
1. Health and medical resources located in Oxford County will be available for use during the disaster event; however, some of these resources may themselves be impacted by the disaster.
2. Evacuations from the hospital may be required due to the disaster. Temporary facilities may need to be used to continue medical operations.
Basic Plan – Annex G 14-1 August 2007 Oxford County Emergency Operations Plan
ANNEX G- HEALTH AND MEDICAL
3. Volunteers will come forward to help perform health and medical services. The County EOC will need to work with the health and medical staffs and administrators to coordinate the volunteers.
III. CONCEPT OF OPERATIONS
A. GENERAL
1. The ultimate responsibility for ensuring public safety rests with municipal government. The Oxford County EOC will coordinate efforts between the municipalities, with private or non-profit medical and disaster relief organizations (such as hospitals and the American Red Cross), and request assistance from the State.
2. The Incident Commander at each disaster site will establish an EMS Liaison to coordinate emergency medical responders on scene. The Incident Commander and staff will coordinate directly with the nearest hospital for support and for delivery of the victims. When there are multiple incidents ongoing simultaneously around the County, coordination of victim logistics will need to be accomplished through the municipal and County Emergency Operations Centers.
3. Health and medical assets in Oxford County include two hospitals, 3 ambulance and 6 rescue services; the American Red Cross chapters located in Lewiston and Portland, the Health Officer in each municipality, the offices of health centers and individual practitioners and the Rescue units from municipal fire departments. No public health or medical assets are under the control of the County government, however, the County EOC does have a Medical Emergency Services Coordinator assigned within the Logistics section.
4. The local school districts will be contacted by the municipal or County EMA Directors to request school buses for the transport of disaster victims. Individual hospital administrators and staff will coordinate with other regional hospitals for assistance or for taking victims when their facilities are overwhelmed.
5. Emergency decontamination of contaminated victims will be accomplished by and outside of the HAZMAT Team. The hospitals in the County maintain equipment and training capability to decontaminate victims. EMS units have no capability to deal with contaminated victims as their WMD PPE does not contain Protective Masks.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The following EOC Staffing Positions are tasked with Annex G Health and Medical duties during an emergency event:
Medical Emergency Services Coordinator : (OPERATIONS) (207) 743-6336/6337 Coordinate with all EMS teams in the field and with the local hospitals and pharmacies. Will coordinate with statewide health and medical resources for technical and medical support. Establish a patient/casualty tracking system with the two local hospitals. Coordinate critical incident stress debriefings for first responders. Contact local medical examiners when there have been fatalities.
Basic Plan – Annex G 14-2 August 2007 Oxford County Emergency Operations Plan
ANNEX G- HEALTH AND MEDICAL
Fire & Rescue County Coordinators : (OPERATIONS) (207) 743-6336/6337 Maintain communications with all municipal fire departments at their stations or in the field to coordinate rescue services.
Public Information Officer : (COMMAND) (207) 743-6336/6337 Provide updates to the local media regarding the number of injuries and deaths.
Resource Officer : (LOGISTICS) (207) 743-6336/6337 Assist the Medical Emergency Services Coordinator in acquiring and procuring needed health and medical resources.
HAZMAT Technical Support : (PLANNING) (207) 743-6336/6337 Provide technical advice to the EMS and medical services regarding hazardous materials, to include nuclear and chemical agents.
Sheltering (ARC) : (LOGISTICS) (207) 795-4004, 874-1192 Coordinate with and screen health and medical volunteers.
V. ADMINISTRATION AND LOGISTICS
A. ADMINISTRATION:
1. Local municipal fire departments, ambulance services and the two hospitals handle daily emergencies on a regular basis and deal with one another in a direct one-on-one manner. This Health and Medical Annex will be implemented during an emergency or disaster that is larger and more taxing then the daily emergencies. Since the Oxford County government has no fire, EMS, or medical personnel or units, the County EOC will be opened for the purpose of coordinating with the individual municipalities, ambulance services, hospitals, and medical personnel and making official requests to the State EOC for health and medical assistance, expertise and resources.
2. The Oxford County EOC will contact local mental health centers and counselors to request assistance and services. Individual incident commanders will request LifeFlight services through Oxford County Hospitals. LifeFlight is based at Eastern Maine Medical Center in Bangor and the Central Maine Hospital in Lewiston. The County EOC will request State Public Health resources from the State EOC, when these services are needed.
3. The State of Maine has plans to develop and implement a credentialing and qualification review process for all medical volunteers prior to assignment of these volunteers. However, this program does not exist at the present time.
B. LOGISTICS
1. Oxford County hospitals have developed their own logistics capabilities to obtain additional equipment, supplies, transportation and facilities. The County EOC Emergency Medical Services Coordinator will contact each of the two hospitals to determine their unmet medical resource requirements. The County EMA Director will contact the State EOC to fill these unmet needs.
Basic Plan – Annex G 14-3 August 2007 Oxford County Emergency Operations Plan
ANNEX G- HEALTH AND MEDICAL
2. The hospitals in Oxford County are: Stephens Memorial Hospital, Norway (743-5933) Rumford Hospital, Rumford (369-1000)
3. There are Medical Examiners located in Oxford County but contacts are made through Augusta at 1-800-870-8744. The Incident Commander will request the Oxford County RCC contact the nearest Medical Examiner whenever there are fatalities at an incident. The RCC will relay the IC’s request to the County EOC. Several local funeral home directors provide mortuary services. The Incident Commander will request the RCC contact the nearest mortuary services-qualified funeral home director whenever there are fatalities at an incident.
VI. PLAN DEVELOPMENT AND MAINTENANCE
REVISIONS: A continuous file on recommended changes or improvements will be maintained by the Oxford County EMA. The EMA Director reviews this annex annually and ensures that all procedures, policies, data and responsibilities are current and reflect actual assignments.
SUPPORTING DOCUMENTS: County and municipal agencies are responsible for the development and maintenance of their organizational policies and procedures.
VII. AUTHORITIES AND REFERENCES
MRSA Title 22 Health and Welfare, Chapter 153, “Local Health Officers”
MRSA Title 22 Health and Welfare, Chapter 250, “Control of Communicable Diseases”
MRSA Title 22 Health and Welfare, Chapter 711, “Medical Examiners Act”
The State of Maine Department of Public Health has the authority to coordinate use of the Federal “Push-Packs”.
Basic Plan – Annex G 14- 4 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT
I. PURPOSE
Oxford County must be able to identify and utilize all available resources that can be used to respond and recover from an emergency or disaster incident in order to save lives and property. This annex describes the means, organization, and process by which Oxford County will find, obtain, allocate, and distribute resources to satisfy needs that are generated by an emergency or disaster.
II. SITUATION AND ASSUMPTIONS
A. SITUATION
1. The Oxford County EMA office has determined that management of local, county and state resources are vital at all times that the Oxford County Emergency Operations Center (EOC) is activated. During all hazard events, the municipal government will provide emergency responders, public works, and general welfare support to its residents and guests. Mutual aid agreements between municipalities will be implemented in order to further increase available emergency resources. Oxford County will provide law enforcement support through the Oxford County Sheriff’s Department and emergency management support through the Oxford County Emergency Management Agency.
2. Flooding, rated as a high hazard in the Oxford County Hazard Mitigation Plan, will require additional resources such as watercraft, sandbags and sand, pumps, generators, and heavy equipment. Since the County does not maintain these resources, the County EOC will forward unmet resource needs to the State EOC when it has been determined that resource capabilities available through mutual aid agreements are inadequate.
3. Wildfires, rated as a high hazard in the Oxford County Hazard Mitigation Plan, will require additional resources such as firefighters, helicopters, pumps, and heavy equipment. The Fire Task Force provides balanced and coordinated groups of firefighters and fire equipment capable of moving promptly within the County or to any adjacent county (under proper authority) to assist in the control of a conflagration. They establish their own agreements and procedures. EMA provides support when requested. The request for assistance is made to the County Fire Coordinator or Forestry Office in West Paris. The County EOC will forward unmet resource needs to the State EOC when it has been determined that resource capabilities available through mutual aid agreements are inadequate.
4. Severe Winter Storms, rated as a high hazard the Oxford County Hazard Mitigation Plan, will require additional resources such as generators, snowplow trucks and heavy equipment. Since the County does not maintain these resources, the County EOC will forward unmet resource needs to the State EOC when it has been determined that resource capabilities available through mutual aid agreements are inadequate.
5. Severe Summer Storms and Hurricanes, rated as a medium hazard in the Oxford County Hazard Mitigation Plan, will require additional resources such as watercraft, sandbags and sand, pumps, generators, and heavy equipment. Since the County does not maintain these
Basic Plan - Annex H 15-1 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT resources, the County EOC will forward unmet resource needs to the State EOC when it has been determined resource capabilities available through mutual aid agreements are inadequate.
6. Hazardous Material Incidents, although not rated in the Oxford County Hazard Mitigation Plan will require additional resources such as HAZMAT response teams and spill cleanup contractors. The Oxford County Decontamination Strike Team (DECON) and the NewPage Regional Response Team (HAZMAT team) are available in the County. A mutual aid agreement with Bridgeton Regional Response Team is in place. Following the initial call to the RCC (743-2419, 911), an immediate notification will be made to New Page HAZMAT team located at the NewPage paper mill and the Oxford County Decontamination Strike Team. Notification will also be made to Maine Department of Environment Protection Agency, Augusta (287-7800 or 800-452-4664), or 1-800-482-0777 after 5 p.m. The County EOC will request follow-on HAZMAT/DECON Response Teams from the State EOC. The transporter of the HAZMAT will acquire a Spill Cleanup Team, such as Safe Harbor.
7. The Terrorist Use of Weapons of Mass Destruction (WMD), although not rated in the Oxford County Hazard Mitigation Plan, will require additional resources such as the Regional Response Teams, the Maine National Guard Civil Support Team and spill cleanup contractors. The County EOC will request follow-on HAZMAT Response Teams, the Maine National Guard Civil Support Team and spill cleanup contractors from the State EOC.
8. Utility Failures, although not rated in the Oxford County Hazard Mitigation Plan, will require additional resources such as transmission line crews and trucks, generators and heavy equipment. Since the County does not maintain these resources, the County EOC will forward unmet resource needs to the State EOC. Utility companies are responsible for repairing all utility failures.
9. Earthquakes, rated as a medium hazard in the Oxford County Hazard Mitigation Plan, will require additional resources such as pumps, generators and heavy equipment. Since the County does not maintain these resources, the County EOC will forward unmet resource needs to the State EOC, when it has been determined resource capabilities available through mutual aid agreements are inadequate.
10. Disease and Epidemics, although not rated in the Oxford County Hazard Mitigation Plan, will require additional resources such as public health and medical personnel, laboratories and facilities. Since the County does not maintain these resources, the County EOC will forward unmet resource needs to the State EOC.
11. Blight and Infestation, although not rated in the Oxford County Hazard Mitigation Plan, will require additional resources such as entomological and agricultural personnel, laboratories and facilities. Since the County does not maintain these resources, the County EOC will forward unmet resource needs to the State EOC.
12. Transportation-related mass casualty incidents, although not rated in the Oxford County Hazard Mitigation Plan, will require additional resources such as additional ambulances, Life Flight helicopters, generators, pumps, and heavy equipment. Since the County does not maintain these resources, the County EOC will forward most of the unmet resource needs to the State EOC. The Incident Commander at each incident may request Life Flight through Oxford County Hospitals. EMS Services and hospitals will request additional ambulances from neighboring communities and counties.
Basic Plan - Annex H 15-2 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT
13. Oxford County government provides regional law enforcement, emergency management and regional communications. All other personnel, communications, vehicles, equipment and supply resources, are provided by the municipalities, State, or private organizations.
14. The County has an IMAT Mobile Command Vehicle and a Mass Casualty Incident Trailer housed at the Northern Oxford Regional Ambulance Service (NORAS/Med-Care) in Mexico. The vehicle operations group will be trained and certified to respond and a trained responder will operate the IMAT vehicle. If requested by the County EMA or pursuant to a mutual aid agreement, NORAS will respond to incidents within its established region and if necessary, statewide. Any or all of the following criteria may apply for callout and operation of the IMAT vehicle. • Events involving three or more entities, agencies, or first responder disciplines. • Events which require major coordination efforts, including but not limited to: all events requiring activation of the HAZMAT/DECON teams; all events requiring the transport of the County MCI Trailer; WMD/terrorism events; natural disasters; plane crash; major fire; and WMD/HAZMAT/Disaster training and exercises. • Events with an anticipated minimum callout of not less than four hours. • Long term events: greater than twenty-four hours duration. • IMAT MCV owners may charge compensation for labor and materials expended during vehicle operations. The Mass Casualty Incident Trailer is fully equipped to triage up to 50 victims. In addition to use for mass casualties, the MCI Trailer will be pre-positioned at all mass gatherings (5000 or more). The RCC will forward requests for the MCI Trailer to either NORAS or the County EMA.
15. The County also has a Memorandum of Understanding in place with the Androscoggin Unified EMA for use of the Mobile Emergency Response Vehicle (MERV). The Incident Commander will contact Oxford County EMA (743-6336/6337 or 890-9110) to request services during the day. After hours contact the Oxford County RCC (911 or 743-2419) who will contact the EMA director. The EMA will contact the Androscoggin Sheriff’s Department who will convey the request to ANEMA.
If the requested response is authorized, staffing is the responsibility of the requesting agency/Incident Commander. Training will be provided through ANEMA in the use and capabilities of the unit to staff in each county that the MERV may be requested to respond, in order to provide personnel with the necessary capabilities needed to operate the unit. At least one trained individual, preferably two or three, must remain with the vehicle at all times. In the event local trained staff is unavailable, trained staff from outside agencies may be requested from the contact list. Special arrangements must be made for incidents lasting beyond 96 hours in duration, such as relocating command to a permanent building etc. Standards for callout are the same as those for the Oxford County IMAT MCV.
It will be the responsibility of the agency/Incident Commander requesting the MERV to ensure that the unit is properly cared for and maintained. Proper care and maintenance includes, but is not limited to filling fuel tanks and replacing consumable goods during incidents of longer duration. Every agency requesting the use of the MERV will be responsible to: • Operate the unit using due care and diligence; • Restore the unit to its previous state of cleanliness before its return; • Reimburse the ANEMA in a timely manner for repairs or replacement of any part of the unit damaged or lost through negligence;
Basic Plan - Annex H 15-3 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT
• Reimburse the ANEMA for fuel consumed during the use of MERV for a non-emergency mass gathering event at the rates indicated in the MOU; • Reimburse the ANEMA for drivers or operators called out when no local trained staff is available to respond as indicated in the MOU; Reimburse any other person or entity whose services or utilities were used during the deployment of MERV as outlined in the MOU; • Conduct a thorough inventory of the unit before taking and upon relinquishing custody and control of the unit. See Table 1 of this Annex for capabilities and equipment of the IMAT and MER vehicles.
B. ASSUMPTIONS
1. A disaster resources database is maintained at the Oxford County EMA office. 2. All local fire departments, police departments, EMS and medical services, and public works departments will sustain themselves during the first 24-48 hours of an emergency. Residents will be able to sustain themselves for at least 72 hours. Resource support from outside the County may take 2-3 days to arrive and be ready for deployment.
3. Local hospitals, nursing homes and schools and the County Jail have the personnel and transportation resources to evacuate their special needs populations.
4. Unsolicited donations and unaffiliated volunteers will arrive and will need to be managed. The amount of donations and volunteers will be greatly increased by focused and sustained national media coverage. This information will be maintained in Logistics Section in the EOC.
5. Mutual Aid Agreements may not be fulfilled by all parties due to impacts of the disaster on the other parties. Contract service agreements may also not be fulfilled due to impacts of the disaster on the contractor.
III. CONCEPT OF OPERATIONS
A. DISASTER RESOURCES ALLOCATION PRIORITY
1. Disaster victims in immediate threat of injury and death 2. The sustained health of disaster victims. 3. Protection of water, land, and air quality. 4. Protection of public property. 5. Protection of private property. 6. Recovery Operations.
B. LAST RESORT: Emergency service agencies will exhaust their own resources, to include mutual aid agreements, before requesting resource support from the County EOC. The County EOC will consolidate all resource requests and forward them to the State EOC.
C. SEQUENCE OF EVENTS
1. The Oxford County EMA Director will activate the County EOC in accordance with guidance in the Basic Plan. A Resource Officer (Logistics Chief) will be assigned at the time of EOC activation. Depending on the scope of the disaster, the Resource Officer may assign a
Basic Plan - Annex H 15-4 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT
Donations Manager, a Requirements Coordinator, a Supply Officer and a Distribution Officer. The Resource Officer will identify receiving areas and warehouses as soon as possible.
2. The Resource Officer (Logistics Chief) or Requirements Coordinator will coordinate with municipal EOCs, emergency responders and damage assessment teams to identify what unmet resource requirements exist, the quantity of resources needed and why these resources are required. Additionally, the Resource Officer or Requirements Coordinator will need to determine who needs the resource, where it is needed, and at what time it is needed. All municipal and countywide requestors must submit their resource requirements to the County EOC Resource Officer in order to acquire resources from the State and Federal governments.
3. The EMA Director and Resource Officer (Logistics Chief) will determine a prioritization schedule of resource needs. This list will be provided to the requesting municipalities and agencies and to the State EOC4. The Resource Officer (Logistics Chief) or Supply Officer will log and track resource requests as “Pending”, “En Route”, “Available”, “Assigned”, and “Returned”. The Resource (Logistics Chief) or Supply Officer will order any resources requested or funded at the County level.
5. The Resource Officer (Logistics Chief) or Distribution Officer will coordinate transportation of the resources from the supplier to the requestor. The Distribution Officer should ensure that high priority resources are dispatched quickly to where they need to be and that Incident Commanders and site checkpoints are notified of incoming resources.
6. During the disaster event, unsolicited donations and unaffiliated volunteers will arrive and will be managed by the Resource Officer (Logistics Chief) or Donations Manager. The Donations Manager will need to work with the other EOC staff members and the American Red Cross Representative to determine who can use the donations and volunteers.
7. All expenditure records will be provided to the Finance Officer (EMA Secretary or County Treasurer).
8. The Resource Officer or Supply and Distribution Officers will ensure that resources no longer needed by the requestors are returned to the suppliers in the best condition possible.
IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. ORGANIZATION
EMA Director (Logistics Chief) Resource Officer Donations Manager Requirements Supply Officer Distribution Officer Coordinator
One person may handle all assignments in a small event. This chart breaks out the areas of responsibility should the size of the event require additional manning.
B. ASSIGNMENT OF RESPONSIBILITIES The following Resource Management responsibilities are required during an emergency event:
Basic Plan - Annex H 15-5 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT
EMA Director : Assigns a Resource Officer (Logistics Chief) or completes the tasks themselves. With the Resource Officer, develops a resource priority schedule.
Resource Officer (Logistics Chief ): Responsible for identifying and coordinating requirements, ordering and managing resources, coordinating the transport of the resources and accepting and managing donations and volunteers. Monitors resource shortages and advises on need for action. Identifies facilities that may be used to store resources and donations.
Public Information Officer (PIO) : Disseminates public information to ensure that offers of donations and volunteers are not inappropriate to requirements.
Finance Officer : Oversees the financial aspects of meeting resource requests, including recordkeeping and budgeting.
Sheriff’s Department : Provides escort and security, as needed, for the storage and distribution of resources.
V. ADMINISTRATION AND LOGISTICS
A. ADMINISTRATION
Reports and records : The County EMA Administrative Assistant maintains “Town Information Sheets” in her computer for use by the EOC. This file is a MS Word document file. The Maine Forest Service ranger in Oxford County maintains a “Fire Suppression Guide” that contains the municipal fire department resources in the County. Municipal requestors and the County EOC Resource Officer will use the “State of Maine Request for Assistance ” form to log the status of resource requests. These forms will be kept in the Resource Officer’s EOC Binder. All phone calls, E-mail, faxes or mailings of Resource information will be logged in this binder. A written prioritization schedule of resource needs will be developed and also kept in this binder.
County Financial and Procurement Policy : Currently, there are no written policies for the emergency expenditure of county funds on products and services required during the emergency phase. Procedures in Annex B, page 4 will be followed.
B. LOGISTICS
Staffing : The Resource Officer (Logistics Chief) duties may be handled by a single person or by a staff depending on the scope of the emergency or disaster event. If alone in the role, the Resource Officer will work from the County EOC. If the Resource Officer (Logistics Chief) has a staff as identified in Section IV, part A, the Resource Staff will also work in County EOC.
Basic Plan - Annex H 15-6 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT
Facilities :
FACILITY LOCATION POINT OF CONTACT EOC Oxford EMA Office County EMA Director Resource Staff Work Space Oxford EMA Office (EOC) Maintenance Director Donations Warehouse Portable Rental Storage Trailer See Resource Listing Volunteers Staging Area Oxford EMA Office (EOC) ARC Coordinator Cash Donations Center Oxford EMA Office (EOC) ARC Coordinator VI. PLAN DEVELOPMENT AND MAINTENANCE
The County Emergency Management Director is responsible for the development, coordination and maintenance of this annex, and shall do so annually. The County Emergency Management staff shall develop and coordinate EOC job aids and agreements.
VII. AUTHORITY AND REFERENCES
Title 37B, Chapter 13, Maine Revised Statutes Annotated (MSRA), the Maine Emergency Management Act, as amended (L.D.2084 effective 7/25/2002).
Public Law 100-707, Robert T. Stafford Disaster Relief & Emergency Assistance Act.
Federal Emergency Management Agency. Guide for All Hazard Emergency Operations Planning . SLG 101, September 1996.
Oxford County EMA Municipal Officer Lists and Communication Rosters
Memorandum of Understanding between Organized Fire Departments of Oxford County, 1992.
Cooperative Agreement between the Maine State Police and Oxford County Sheriff’s Department.
Oxford County 2005, All-Hazard Mitigation Plan
Memorandum of Understanding Between Androscoggin Unified Emergency Management Agency and Oxford County Emergency Management Agency, April 2006.
Agreement between Northern Oxford Regional Ambulance Service and Oxford County Emergency Management Agency, March 2006.
Basic Plan - Annex H 15-7 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT – TABLE 1H EMERGENCY VEHICLE CAPABILITIES
TELEPHONE RADIO PERIPHERALS COMPUTER AUXILIARY AMENITIES CAPABILITIES CAPABILITIES SYSTEM EQUIPMENT IMAT Cell Service – 250 Channel Inverter system Laptop Computer in Full Advanced Life Seating for 4 in MCV Tellular System Mobile Radio in to convert power cab and rear Support Medical cab converts cell cab and for use of Command post. Equipment in cab service to 900 capabilities in rear electronic MgHz, allows 5 Command post equipment phones on single system w/conference calling features Satellite Cell 6 Bank Portable Shoreline System GPS System with Bullard Mobile Phone from County Charger with to accept external Weather Forecasting Command Center Portables in cab power cord or linked to computer Thermal Imaging generator option Camera Receiver for power 4-100 Watt Mobile Wireless Internet via Full slide out drawer Radios in rear Cell Service with Incident Management Board FireCom Radio Ink Jet Printer Bumper Chute System System with to enclose command headsets post from weather dedicated to each radio All tactical channels and special channels- operate on 4 different channels simultaneously
Basic Plan - Annex H 15-8 August 2007 Oxford County Emergency Operations Plan
ANNEX H- RESOURCE MANAGEMENT – TABLE 1H EMERGENCY VEHICLE CAPABILITIES
MERV 6 line phone 2 fully functional Closed circuit GPS system Emergency lights and Galley and system with six dispatch positions, monitoring of siren Toilet KX-T7030 phones- including exterior cameras may be attached to computer-aided with remote land line with 1000 dispatch, radios controls ft. cable. and telephones Fax machine tied ACU-1000 Exterior lighting Expandable 40 ft. telescoping Conference area into land-line interoperable radio computer network, communication/camera system interface wired or wireless mast LAN Cellular telephone Mobile Weather Electronic White 6 laptops, networked Telescoping flood Awning with external Station Board with networked lighting antenna printer /scanner/copier/fax Portable Satellite Shore Power Mobile Data Exterior Air Conditioner Telephone System Terminals connected teleconferencing and Heating capabilities using by radio frequency to capabilities Units Iridium Satellite Lewiston/Auburn 911 Telephone Service Exterior briefing 20 kW diesel generator capabilities TV/VCR/DVD system
Basic Plan - Annex H 15-9 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 1 – FLOODING
I. NATURE OF THE HAZARD
Oxford County is subject to water overflowing the banks of rivers and standing water bodies; structural failure of dams; ice jams; rapid accumulation of storm water runoff; and hurricane- caused storm surges. It is the most frequent occurring natural hazard in the County. The primary concern with flooding is the rise in flood elevation in relation to topography and structures. Flooding can happen at any time of the year, but predominates in early spring due to melting snow, breakaway ice jams, and rainy weather patterns. Flooding may also occur during the summer due to a hurricane or severe tropical storm. Flooding has been rated as a high hazard in the Oxford County Hazard Mitigation Plan.
In Oxford County, flooding is most often associated with the effects of ice and snow build-up in the mountains and rivers, ice dams, spring run-off and tropical storms/hurricanes. The County contains 7 rivers of concern, and many smaller brooks and streams. It also has 89 dams, including 8 high hazard dams and 10 significant hazard dams that could cause significant flooding if there is a dam failure. See Oxford County Hazard Mitigation Plan for an overview of the dams. Dam failure was rated as a low hazard in the Oxford County Hazard Mitigation Plan.
The most likely damages caused by flooding are the destruction of roads and property, disruption of transportation capabilities, disruption and damage to utilities, and shutdowns of affected businesses and industries. . Loss of life is possible in some instances. Most communities that have flooding issues have joined the National Flood Insurance Program and are controlling future development through the enforcement of a local flood hazard ordinance. Unfortunately, the majority of eligible properties are not covered by the flood insurance that is available to them.
The Androscoggin River and Saco Rivers are the major rivers of concern. The Androscoggin, the largest river, traverses the County in a West to East direction from New Hampshire thru Gilead, Bethel, Newry, Hanover, Rumford, Mexico, Dixfield, Peru, Canton, and on to Androscoggin County. The Saco, winds from East Conway, New Hampshire through Fryeburg, down to West Baldwin and into York County. The other major rivers subject to recurrent flooding include: the Little Androscoggin, flowing from Bryant Pond, through West Paris, South Paris, Oxford and on into Androscoggin County; the Neizinscott, flowing through the towns of Sumner, Hartford and Buckfield; the Swift, flowing through Byron, Roxbury and into Mexico; the Ellis, flowing through Andover Center, East Andover and Rumford Point; and the Crooked, starting north of Waterford traveling southeasterly to Sebago Lake. Flooding occurs along other streams and rivers, but is generally less catastrophic. Lovewell Pond in the Saco River basin has also flooded, causing extensive damage.
II. RISK AREA
The majority of flooding in Oxford County is caused by winter runoff in the spring, ice jams or a combination of the two. If Maine has a good amount of snowfall during the winter and the springtime temperatures and rainfall conditions are right, the snow pack melts off quicker than the watersheds can handle, causing local wetlands and water bodies to overflow their boundaries flooding nearby roads and structures. Normally, the worst flooding will occur with a combination of rain, runoff and ice jams though heavy summer rains and fall tropical storms can also cause extensive damage.
Basic Plan – Attachment 1 16-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 1 – FLOODING
Normal flooding in Oxford County is usually not a rapid event, but historically builds slowly over 12 hours to several days, though flash flooding can and has occurred. See Oxford County Hazard Mitigation Plan for Floodplain map (Figure 1) and detailed flooding report.
III. DIRECTION AND CONTROL
Each municipality will be responsible for conducting emergency response, damage assessment, and recovery operations within their jurisdiction. When resources have been exhausted or reimbursements by FEMA are possible, each municipality will provide resource requests, situation reports, and state damage assessment forms to the Oxford County EMA for processing. The Oxford County EMA will consolidate the reports from each municipality and forward reports and forms to the Maine Emergency Management Agency. The Oxford County EMA will utilize the locally appointed Community Emergency Manager to provide the municipal report to the County for consideration.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County Communications the Oxford County EMA office, the first responders and the municipal officers. Flooding is not likely to overload telephone lines, cellular telephones or two-way radios.
V. WARNING
The National Weather Service is responsible for providing up-to-date rainstorm and flood information. Warning notices are received from Gray for Central and Southern Oxford, and from Caribou for Northern Oxford. The Oxford County EMA will monitor the NWS/NOAA, television news reports, and weather radios. This information is also monitored by the Oxford County Communication Center through the METRO system.
Should there be a hydroelectric dam failure in Oxford County, the owners will initiate their notification alert and warning system with the Oxford County Communication Center and Emergency Management Agency. Subsequent notification will be initiated to communities bordering the river system through the County EMA Homeland Security and all-Hazard radio/pager repeater system. Word will also be received on television and radio reports. If other dam failures occur, the owners will alert the RCC, initiate their EAP, follow their notification call list and work with emergency personnel to alleviate the consequences of a breach. Subsequent notification will be initiated to communities bordering the waterway through the RCC and the County EMA Homeland Security and all-Hazard radio/pager repeater system. Television and radio reports will be issued.
VI. EMERGENCY PUBLIC INFORMATION
As soon as the situation is determined, the Oxford County EMA will contact local radio and television stations to notify the public of the expected elevation of the flood waters, instructions on when to evacuate and the status of road closures. Further information may also be passed through the Oxford County Homeland Security/All Hazard communication system.
Basic Plan – Attachment 1 16-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 1 – FLOODING
VII. EVACUATION
Evacuations are expected due to flooding in Oxford County. There have been substantial evacuations necessary along the Androscoggin in the past. Evacuation procedures as outlined in Annex E will be followed when evacuation is needed.
VIII. MASS CARE
Because evacuations are expected, there will be a need for sheltering affected families and individuals. These cases will be managed by the United Valley Chapter of the American Red Cross in Lewiston and/or by the Southern Maine Chapter in Biddeford, as well as the affected individuals. Most could be housed in one or more of the designated area American Red Cross Shelters if major flooding occurs.
IX. HEALTH AND MEDICAL
The Oxford County EMA will contact municipal officials to determine the drinking water quality and sanitary conditions in their communities following a flood event.
X. RESOURCE MANAGEMENT
Municipalities will contact the County EMA office when requesting additional resources.
Basic Plan – Attachment 1 16-3 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 2 – WILDFIRES
I. NATURE OF THE HAZARD
Oxford County is subject to wildfire events and has a history of them occurring though out the County. Since 1903, the Maine Forest Service has documented 4 fires that have burned more than 1000 acres. The most severe forest fire in the State of Maine’s recent history was in October 1947, burning over 20000 acres in the County. Wildfire has been rated as a high hazard in the Oxford County Hazard Mitigation Plan. Southern Oxford County is considered by the Maine Forest Service to be located in one of the 3 areas in the state most susceptible to forest fires.
Much of the County forest is only marginally accessible to fire fighting equipment and remote from emergency response operations. It is at considerable risk should any source of ignition occur during drought conditions. Because the 1998 ice storm left much dead wood in the forests and because there has been significant development with minimal canopy removal, it can be assumed that some locations may be more vulnerable to fire.
Drought significantly increases fire danger. All of Oxford County was affected by the 1999-2002 drought that occurred. Conditions were ripe for fires and ground and surface water levels were at record lows in many areas, potentially decreasing the ability of firefighters to effectively control fires that did occur. Luckily, there were no significant forest fires in Oxford County during that time. See the Oxford County Hazard Mitigation plan for further information. The probability of drought recurring is rated medium.
Blight and Infestation can also significantly increase fire danger in the forests. Vegetation that has been seriously affected by plant pests or unfavorable growing conditions becomes more susceptible to fires.
II. RISK AREA
The majority of the population located within communities in the central and southern part of the county that contains most of the urban-wild land interface with a large number of homes and businesses. The northern portion of the County is heavily forested but the population per acre is low.
It is expected that a major wildfire will cause major destruction as least once every ten years.
III. DIRECTION AND CONTROL
Each municipality will be responsible for conducting wildfire firefighting for fires within their jurisdiction. Due to the lack of firefighting resources, including manpower, the municipal fire chiefs will request mutual aid from fire departments throughout the County. The request for Task Force assistance is made to the County Fire Coordinator or the Forestry Office in West Paris. Communications and dispatching of the Task Force groups is from the County RCC. Assignments for assistance go from the County Fire Coordinator to the fire chief of an adjacent jurisdiction first and then to the closest available task forces as required. Responding units will report to the Incident Commander at the scene. Support groups respond when requested. Each agency providing equipment and personnel maintains a record of all expenses, activities, and supporting documents. For large and/or multi-jurisdictional wild land fires, the Maine Forest Service will provide command and control, additional wild land firefighters, vehicles and aircraft resources.
Basic Plan – Attachment 2 17- 1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 2 – WILDFIRES
When resources have been exhausted, each municipality will provide resource requests to the Oxford County EMA. The County EMA will forward the requests to the Maine Emergency Management Agency.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County Communications Center, the Oxford County EMA office, the first responders and the municipal officers. Even a large-scale wildfire is not likely to overload telephone lines or cellular telephones; however there may be localized telephone contact losses due to destroyed telephone transmission lines. Two-way radio traffic may become congested, since this is the primary means of communication for the municipal fire departments. Communications and dispatching of Fire Task Force groups is sent from the County RCC.
V. WARNING
The Maine Forest Service has contracted reconnaissance flights flown daily over the Maine Woods searching for wild land fires. First warning will either come from these flights or from residents or visitors to the area.
VI. EMERGENCY PUBLIC INFORMATION
As soon as the situation is determined, the Oxford County EMA will contact local radio and television stations to notify the public of the expected path of the forest fire, instructions on when to evacuate from its path and the status of road closures.
VII. EVACUATION
Municipal police and fire departments, the Oxford County Sheriff’s Office and the Maine State Police, will manage evacuations. The Oxford County EMA will oversee the evacuations from a regional point of view to reduce congestion and lessen evacuation times. The Oxford County EOC will be established and manned to perform this function.
VIII. MASS CARE
Evacuated tourists and those residents with families outside the danger areas will most likely not require sheltering. Tourists will depart the area and drive home or visit other areas of the state. Some evacuated residents may need shelter. The American Red Cross chapters in Lewiston and/or Biddeford will manage shelters. If the numbers are limited, these people may be sheltered in area commercial lodging. If the numbers are sufficiently high, then mass care facilities will be established outside the danger areas.
IX. HEALTH AND MEDICAL
The Oxford County EMA will contact municipal officials to determine the drinking water quality and sanitary conditions in their communities following a wildfire event.
X. RESOURCE MANAGEMENT
Municipalities will contact the County EMA office when requesting resources.
Basic Plan – Attachment 2 17- 2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 3 - SEVERE WINTER STORMS
I. NATURE OF THE HAZARD
In Oxford County, there have been federally declared disasters for winter storms in 1998, 2003, 2004 and 2005. The worst storm in the past decade occurred in January 1998, causing $1.3 million in damage throughout the entire County. Most winter storms in the County are blizzards that overwhelm highway snow removal operations and cause localized power outages. Frost heaves also cause damage to local roads. Winter storms can cause injuries or loss of life due to delayed responses from emergency services, the improper use of back-up heat sources, debris falling on an individual, or from storm-related vehicle accidents resulting from icy conditions, road wash-outs or erosion. Major winter storms can shut down businesses, resulting in major losses of income to local businesses and individuals. A severe winter storm has been rated as a high hazard in the Oxford County Hazard Mitigation Plan.
Oxford County is mountainous, with the highest peaks in the west central part of the County. Winter brings frequent heavy snowfalls and ice buildup throughout the County, contributing to heavy spring snow melt and water runoff into the various water basins. Annual snowfall averages about 100 inches, with considerable variability throughout the County. The western mountains are particularly susceptible to these storms.
II. RISK AREA
All of Oxford County is subject to severe winter storm events. The entire County is susceptible to blizzards, but especially in northern and west central sections in mountainous areas. The southern portion of the County may experience more icing.
III. DIRECTION AND CONTROL
Each municipality will be responsible for conducting debris clearance and snow removal from the municipal maintained roadways and the Maine Department of Transportation is responsible for the same on state-maintained highways. Snow removal is a normal operation of municipalities in Oxford County and there are no mutual aid agreements for snow removal between communities. During a major snowstorm, either additional resources will be contracted or the removal times will be lengthened. Municipal fire departments may be used to help clear tree debris from roadways.
During the Ice Storm of 1998, the Maine National Guard and Maine Department of Transportation assisted the municipalities. To acquire state resources for debris clearance, each municipality will provide resource requests to the Oxford County EMA. The County EMA will forward the requests to the Maine Emergency Management Agency.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County Communications Center, the Oxford County EMA office, the first responders and the municipal officers. A major blizzard or ice storm could down telephone transmission lines drop cellular and radio towers, as happened periodically during Ice Storm 98. It is not likely however, that all phone, cell phone and radio transmission resources will be out simultaneously over the entire county for lengthy periods of time.
V. WARNING
Basic Plan - Attachment 3 18-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 3 - SEVERE WINTER STORMS
The National Weather Service (NWS) will provide Winter Storm Warning and Watches via the NOAA Weather Radios and local radio and television stations. Most winter storms in Maine do not come about as surprises. The problem usually comes when people or communities simply do not begin preparations. Information is provided for Central and Southern Oxford through the Gray NWS office and Northern Oxford through the NWS in Caribou.
A Winter Storm Watch indicates that severe winter weather may affect your area.
A Winter Storm Warning indicates that severe winter weather conditions are definitely on the way.
A Blizzard Warning means that large amounts of falling or blowing snow and sustained winds of at least 35 miles per hour are expected for several hours.
VI. EMERGENCY PUBLIC INFORMATION
Because a Maine winter storm typically affects a large section of the state, the Maine Emergency Management Agency and the two Maine-based National Weather Service Stations will contact local radio and television stations to notify the public of the expected severity and conditions of the winter storm, instructions on how to prepare for storm and the status of road closures.
VII. EVACUATION
Large-scale evacuations are normally not expected to occur as a result of a severe winter storm. Individuals may need to relocate from their homes if they loss power and have no backup heat source. A nursing home or an elderly resident may need assistance from the Oxford County EMA or American Red Cross in order to evacuate to other facilities. This limited evacuation will not cause traffic congestion anywhere in the County.
VIII. MASS CARE
Shelters may need to be opened to provide heated shelter or eating stations for those affected by the storm. However, even during Ice Storm 1998, there were very few people in the County that stayed in shelters.
These cases of sheltering will be managed by the United Valley County Chapter of the American Red Cross, Lewiston, or the Southern Maine Red Cross, Biddeford, depending on the areas affected by the storm. If the numbers are limited, these people may be sheltered in area commercial lodging. If the numbers are sufficiently high, then mass care facilities will be established outside the danger areas.
IX. HEALTH AND MEDICAL
The Oxford County EMA will contact local area EMS units to determine if road blockages are causing delays in emergency transports.
X. RESOURCE MANAGEMENT
Municipalities will contact the County EMA office when requesting resources.
Basic Plan - Attachment 3 18-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 4 - SEVERE SUMMER STORMS AND HURRICANES
I. NATURE OF THE HAZARD
In Oxford County, the most likely damages caused by a severe summer storms or hurricane are the loss of electrical power from downed power transmission lines, the blockage of roads from tree debris, wash-outs caused by water runoff that overwhelms local drainage systems, and erosion resulting from wave action or river flow. Flooding is the most significant result of hurricanes in the County. There could be injuries or loss of life caused by delayed responses from emergency services, debris falling on an individual, or from storm-related vehicle accidents resulting from downed tree limbs, road washouts or erosion. Other types of general damage to personal and real property may be caused by high winds. If power is lost for extended periods of time, major summer storms can shut down businesses, resulting in major losses of income to local businesses and individuals. Severe summer storms and hurricanes have been rated as a medium hazard in the Oxford County Hazard Mitigation Plan.
Severe summer storms are major thunderstorms, tropical storms and hurricanes. Thunderstorms are far more numerous and much less severe in effect and duration. The primary effect is in producing short-term high winds, including microbursts. Tropical storms are a lot less likely then thunderstorms, but more likely then a hurricane. The ingredients for a major tropical storm or hurricane include a pre-existing weather disturbance, warm tropical oceans, moisture, and relatively light winds aloft. These storms are classified as follows:
Tropical Depression : An organized system of clouds and thunderstorms with a defined surface circulation and maximum sustained winds of 38 mph (33 knots) or less. Sustained winds are defined as one-minute average wind measured at about 33 ft (10 meters) above the surface. Tropical Storm : An organized system of strong thunderstorms with a defined surface circulation and maximum sustained winds of 39-73 mph (34-63 knots). Hurricane : An intense tropical weather system of strong thunderstorms with a well-defined surface circulation and maximum sustained winds of 74 mph (64 knots) or higher.
Oxford County has never experienced a hurricane greater than Category 1. Hurricanes and tropical storms can also spawn tornadoes and microbursts and cause extensive damage due to inland flooding.
II. RISK AREA
Though less likely then a winter storm, Oxford County is subject to severe summer storms and hurricanes. Maine has not seen a hurricane greater then a Category 1 (74-95 mph winds) in well over a hundred years. The northern sections of the County may see a lesser degree of the high winds, severe rains and storm water flooding of wetlands.
Although all areas in Oxford County are at risk from severe summer storms and hurricanes, it is the central and southern communities that face the greatest potential losses due to greater population.
III. DIRECTION AND CONTROL
Each municipality will be responsible for conducting debris clearance and for closing flooded roads from the municipal maintained roadways. The Maine Department of Transportation is responsible for the same on state-maintained highways. Debris removal is a normal operation of municipalities in Oxford County and there are no mutual aid agreements for debris removal Basic Plan - Attachment 4 19-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 4 - SEVERE SUMMER STORMS AND HURRICANES between communities. During a major summer storm, either additional resources will be contracted or the removal times will be lengthened. Municipal fire departments may be used to help clear tree debris from roadways.
The Maine National Guard and Maine Department of Transportation may be called upon to assist the municipalities. To acquire state resources for debris clearance, each municipality will provide resource requests to the Oxford County EMA. The County EMA will forward the requests to the Maine Emergency Management Agency.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County RCC, the Oxford County EMA office, the first responders and the municipal officers. A major tropical storm or hurricane could down telephone transmission lines and drop cellular and radio towers. It is not likely however, that all phone, cell phone and radio transmission resources will be out simultaneously over the entire county for lengthy periods of time.
V. WARNING
The National Weather Service will provide Storm Warning and Watches via the NOAA Weather Radios and local radio and television stations. The Oxford County EMA may contact the Maine Emergency Management Agency to activate the Emergency Alert System, if it is deemed that warning or evacuation information is necessary for County residents and tourists.
Hurricane/Tropical Storm Watch : Hurricane and tropical storm conditions are possible in the specified area, usually within 36 hours.
Hurricane/Tropical Storm Warning : Hurricane and tropical storm conditions are expected in the specified area, usually within 24 hours.
Short Term Watches and Warnings : These warnings provide detailed information on specific hurricane threats, such as flash floods and tornadoes.
The Oxford County EMA will contact the municipal EMA Director or Fire Chief to make recommendations such as road closures, school closures or stand-by alerts.
VI. EMERGENCY PUBLIC INFORMATION
Because a Maine summer storm typically affects a large section of the state, the Maine Emergency Management Agency and the two Maine-based National Weather Service Stations will contact local radio and television stations to notify the public of the expected severity and conditions of the winter storm, instructions on how to prepare for storm and the status of road closures.
VII. EVACUATION
Large-scale evacuations will not likely be required due to a severe summer storm in Oxford County unless flooding along major rivers occurs. Residents or tourists may require short-term shelter if power is lost for any length of time. If needed, the Oxford County EOC will coordinate
Basic Plan - Attachment 4 19-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 4 - SEVERE SUMMER STORMS AND HURRICANES evacuation routes with the Maine State Police, County Sheriff’s Office and local police and/or fire departments.
VIII. MASS CARE
If needed, the Oxford County EMA Director will make shelter requests to the United Valley Chapter of the American Red Cross in Waterville or the Southern Maine Red Cross in Biddeford.
If the numbers are limited, these people may be sheltered in area commercial lodging. If the numbers are sufficiently high, then mass care facilities will be established outside the danger areas.
IX. HEALTH AND MEDICAL
The Oxford County EMA will contact local area EMS units to determine if road blockages are causing delays in emergency transports.
X. RESOURCE MANAGEMENT
Municipalities will contact the County EMA office when requesting resources.
Basic Plan - Attachment 4 19-3 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 5 - TRANSPORTATION-RELATED MASS CASUALTY INCIDENTS
I. NATURE OF THE HAZARD
The major traffic routes in the county provide avenues of approach for the heavy four-season tourism industry that provides a substantial impact to the economic climate of the county. The population expands during tourist seasons, increasing public safety responsibility beyond the resident population. Transportation related mass casualty incidents were not rated as a significant hazard, though it has a medium probability of occurring, in the Oxford County Hazard Mitigation Plan.
II. RISK AREA
The county begins in the foothills in the central portion of the state and expands approximately 150 miles in length south to north with approximately 50 miles in average width. Major transportation routes include Routes 302, 108, 117, 26 and 2. Routes 219 and 140 as well as many other roads could also be at risk for accidents.
Oxford County has public airports in Fryeburg, Oxford and Bethel. Railroads include Guilford and St Lawrence & Atlantic.
III. DIRECTION AND CONTROL
Each municipality will be responsible for conducting emergency response to a transportation- related mass casualty incident. The Incident Commander will request mutual aid from other municipal fire departments and EMS companies in the County. The Incident Commander may also request additional law enforcement support from the Oxford County Sheriff’s Department or the Maine State Police.
When the magnitude of a transportation-related MCI reaches a size as to totally overwhelm the municipal and mutual aid resources, the Incident Commander will request additional resources from the State of Maine through the Oxford County EMA. The County EMA will forward the requests to the Maine Emergency Management Agency.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County RCC, the Oxford County EMA and first responders. It is unlikely that regional telephone or cellular service will be interrupted during transportation MCI. Two-way radio traffic may become congested, since this is the primary means of communication for the municipal fire departments.
V. WARNING
There will be no prior warning of the occurrence of transportation MCI. However, it is unlikely that such an event will put the general public in harm’s way. Local law enforcement will establish roadblocks if the event occurs on a highway and reroute traffic around the incident. Local traffic may be hampered in order to establish routes of travel for fire and EMS vehicles.
Basic Plan - Attachment 5 20-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 5 - TRANSPORTATION-RELATED MASS CASUALTY INCIDENTS
VI. EMERGENCY PUBLIC INFORMATION
The Oxford County EMA may contact local radio stations to notify the public of any road closures due to the location or needs of the incident.
VII. EVACUATION
Unless there is HAZMAT involved, evacuations will most likely not be required.
VIII. MASS CARE
Mass care for the general public will not be required. Area hospitals will provide acute beds for those injured in the transportation MCI. Additional beds will be coordinated with hospitals outside the county. Oxford County hospitals can bed down up to 75patients.
Hospital Beds Rumford Community Hosp. 25 Stevens Memorial Hosp. 50
IX. HEALTH AND MEDICAL
Ambulance services are provided by: Med-Care Ambulance, Mexico and Pace Ambulance, Norway. Rescue Services are provided by: Bethel Rescue, Buckfield Rescue, Fryeburg Rescue, Oxford Rescue, Tri-Town Rescue in West Paris, Sacopee Rescue and Stoneham Rescue.
X. RESOURCE MANAGEMENT
Municipalities and hospitals will contact the County EMA office when requesting outside resources that cannot be supported by their mutual aid agreements.
Basic Plan - Attachment 5 20-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) I. NATURE OF THE HAZARD
The most likely current threat to our national security involves terrorist attacks on civilian populations and our critical infrastructure. No areas in our country are truly secure or resistant from either domestic or foreign terrorist agents. The primary goal of the terrorist is to achieve a political or social goal by creating an environment of fear. This is best accomplished by creating a mass casualty event using weapons of mass destruction or WMD. WMD are defined as any weapon that is designed or intended to cause death or serious bodily injury through the release, dissemination, or impact of toxic or poisonous chemicals; disease organisms; radiation or radioactivity; or explosion or fire. WMD may include conventional explosives, secondary explosive devices, cyber attacks, or nuclear, biological, or chemical (NBC) warfare agents. The presence of NBC agents may not be immediately obvious, making it difficult to determine when and where they have been released, who has been exposed, and what danger is present for first responders and medical technicians.
Chemical agents are intended to kill, seriously injure, or incapacitate people through physiological effects. Hazardous industrial and military chemicals can be introduced via aerosol devices (e.g., munitions, sprayers, or aerosol generators), breaking containers, or covert dissemination. Early in an investigation, it may not be obvious whether an outbreak is the result of an infectious agent or a hazardous chemical; however, most chemical attacks will be localized, and their effects will be evident within a few minutes. There are both persistent and non-persistent chemical agents. Persistent agents remain in the affected area for hours, days, or weeks. Non-persistent agents have high evaporation rates, are lighter than air, and disperse rapidly, thereby losing their ability to cause casualties after 10 to 15 minutes, although they may be more persistent in small, unventilated areas.
Biological agents are also intended to kill, seriously injure, or incapacitate people through physiological effects, though usually at a much slower rate then with exposure to chemical agents . When people are exposed to a pathogen such as anthrax or smallpox, they may not know that they have been exposed, and those who are infected, or subsequently become infected, may not feel sick for some time. This delay between exposure and onset of illness, the incubation period, is characteristic of infectious diseases. The incubation period may range from several hours to a few weeks, depending on the exposure and pathogen. Unlike acute incidents involving explosives or some hazardous chemicals, the initial detection and response to a biological attack on civilians is likely to be made by direct patient care providers and the public health community. Victims of biological agent attack may serve as carriers of the disease with the capability of infecting others.
Nuclear/Radiological is also intended to kill, seriously injure, or incapacitate people through physiological and psychological effects, though the rate of effect may vary. In a conventional explosion, involving radioactive materials, the fact that radioactive material was involved may or may not be obvious, depending upon the nature of the explosive device used. The presence of a radiation hazard is difficult to ascertain, unless the responders have the proper detection equipment and have been trained to use it properly. On the other hand, a nuclear detonation is quite easy to ascertain, but the effects are magnitudes higher. Conventional explosives are by far the weapons of choice for terrorists and these devices are also used to kill, seriously injure, or incapacitate people through physiological effects and to
Basic Plan - Attachment 6 21-1 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) destroy structures. The components are readily available, as are detailed instructions on constructing such a device. Improvised explosive devices are categorized as being explosive or incendiary, employing high or low filler explosive materials to explode and/or cause fires. Projectiles and missiles, such as aircraft used against high profile targets (buildings, monuments and special events), can also cause explosions and fire. Bombs and firebombs are cheap and easily constructed, involve low technology, and are the terrorist weapon most likely to be encountered. Large, powerful devices can be outfitted with timed or remotely triggered detonators and can be designed to be activated by light, pressure, movement, or radio transmission. The potential exists for single or multiple bombing incidents in single or multiple municipalities. Explosive materials can be employed covertly with little signature and are not readily detectable. Secondary explosive devices may also be used as weapons against responders.
Cyber terrorism involves the malicious use of electronic information technology to commit or threaten to commit acts dangerous to human life, or against a nation’s critical infrastructures in order to intimidate or coerce a government or civilian population to further political or social objectives. As with other critical infrastructure guidance, most cyber protection guidance focuses on security measures to protect computer systems against intrusions, denial of service attacks, and other forms of attack rather than addressing issues related to contingency and consequence management planning.
Terrorism and weapons of mass destruction were not profiled and rated, nor were they considered or discussed in the Oxford County Hazard Mitigation Plan.
II. RISK AREAS
In general, the risk areas are critical infrastructures that are important to the safety and well being of the population. The Federal government defines critical infrastructures as systems whose "incapacity or destruction would have a debilitating impact on the defense or economic security of the nation." For Oxford County, these services include: Telecommunications, Electrical Power Systems, Gas and Oil Storage Facilities, Banking and Finance, Transportation, Water Supply Systems, Government Services and Emergency Services.
Roads and bridges that carry large volumes of traffic or are single points of entry, are critical transportation links that if severed could impact a great number of people.
Facilities that store, use or produce hazardous materials (HAZMAT), such as Verizon or NewPage, are not only critical to the economy, but the HAZMAT substances themselves could be used as a weapon.
On a municipal level, critical infrastructure would include U.S. Post Offices, police stations, fire stations, EMS garages, municipal offices, community centers, theaters, sport centers, educational facilities, religious facilities, banks, shopping centers, power stations, transmission lines, telephone relays, drinking water supplies, water treatment facilities, restaurants, and grocery stores. All are potential terrorist targets.
Basic Plan - Attachment 6 21-2 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) III. DIRECTION AND CONTROL
As stated in the Basic Plan and Annex A, the NIMS-version of the Incident Command System (ICS) will be used for all County command and control operations. Municipalities in the County are also strongly encouraged to use this version of ICS for incident management. The primary difference between a Terrorist Incident and any other Hazard Events is the eventual overwhelming presence of Federal agencies, especially the FBI and FEMA. Therefore, the following direction and control issues are additional to those listed in the Basic Plan.
Each municipality decides who will serve as the Incident Commander; in most communities the IC is the municipal fire chief or the senior ranking fire officer present on scene. A Senior Law Enforcement Officer may act as Incident Commander during a Terrorist Attack after the casualty or damages have been stabilized and the criminal investigation has begun. Special attention will be made to preserve evidence within the crime scene.
The County EMA Director will supervise the operations of the County Emergency Operations Center and will coordinate with Municipal EOCs and Incident Commanders. All local requests for aid during a terrorist incident will pass through the County EOC to the State EOC.
The Oxford County Communication Center will receive calls, elicit information, dispatch first responders, relay information to first responders prior to their arrival on scene, and make notifications.
First responders will make an initial assessment when they arrive on scene. The senior responder will assume Incident Command, establish an Incident Command Post in an area that is safe from potential secondary hazards/devices and warn others of these hazards. First responders in Oxford County are trained in HAZMAT and WMD Awareness and will determine if the incident is a possible terrorist attack and if there is a potential for weapons of mass destruction. First responders will perform any obvious rescues as incident permits without putting themselves in severe danger. The IC will establish security perimeter and a credentialing system. Responders will begin triage and treatment of victims and attempt to identify the hazard agent.
Incident Command must notify the local hospital that will be receiving the victims exposed to possible WMD agents. On Scene Law Enforcement will contact the County RCC to request notification of the Federal Bureau of Investigation (FBI) Field Office.
The County EOC will support the Incident Commander by coordinating consequence management activities. Municipal officers will declare a local state of emergency. The County EMA Director may declare a County state of emergency and request that the Governor declare a Maine state of emergency.
The ICS that was initially established will transition into a Unified Command System as Federal responders arrive to augment the local responders. The municipal, County, State and Federal law enforcement officials will develop a consensus “rules of engagement” early in the planning process to smooth the transition from ICS to UCS. This unified command structure will facilitate both crisis management and consequence management activities. The UC structure used at the scene will expand as support units and agency representatives arrive to support crisis and
Basic Plan - Attachment 6 21-3 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) consequence management operations. The site of a terrorist incident is a crime scene as well as a disaster scene, although the protection of lives, health, and safety remains the top priority. Because of all of these considerations, as well as logistical control concerns, it is extremely important that this incident site and its perimeter be tightly controlled as soon as possible.
The FBI is the overall Lead Federal Agency (LFA) for a domestic terrorist incident involving WMD and will lead the crisis management activities (including law enforcement activities) of the response. The Federal Emergency Management Agency (FEMA) is the lead agency for coordination of Federal support to State and local responders during consequence management activities of the response. Although the FBI is always involved in response to a credible terrorist threat or attack, FEMA support is provided only after a Presidential declaration, typically after State and local agencies request their assistance. Consequence management includes measures to protect public health and safety after an explosion or release; restore essential government services; and provide emergency relief to governments, business, and individuals. When crisis management activities have been completed, the U.S. Attorney General may transfer the overall Lead Federal Agency role to FEMA.
During a terrorist incident, the organizational structure to implement the Federal response at the field level is the Joint Operations Center. The JOC is established by the FBI under the operational control of the Federal on Scene Commander, who is collocated with the State Coordinating Officer and the Municipal Incident Commander in the Incident Command Post.
Representation within the JOC includes officials from local, State and Federal agencies with specific roles in crisis and consequence management. The Command Group is composed of the FBI Federal OSC and senior officials with decision making authority from local, State, and Federal agencies, as appropriate, based upon the circumstances of the threat or incident.
IV. COMMUNICATIONS
In the event of a WMD incident, rapid communication is important to ensure a prompt and coordinated response. Communications must be maintained between the Oxford County Communication Center, the first responders, the hospital emergency rooms, and the municipal and County EOCs.
Terrorist attacks have been shown to overload non-dedicated telephone lines and cellular telephones. First responders will rely primarily on radio communications. The County and municipal EOCs will communicate with the responders by radio and with each other and other agencies by phone or HAM radios. The Internet will be used as much as possible to pass large amounts of information in order to reduce the time on landline and cellular phones.
All radio communication traffic will be managed by the County RCC. The Incident Commander, with assistance from the County EOC will establish communications and frequency protocols and assignments to reduce confusion on the radios. Currently, the County does not have radio interoperability problems, however, when State and Federal responders arrive, a new communications plan will need to be developed.
Basic Plan - Attachment 6 21-4 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) Responders must be made aware of the danger of operating radios at the scene of a Terrorist Incident. Radio transmissions have the ability to detonate unexploded explosive devices. Responders should not transmit within 300 feet of the location of a suspect explosive device.
V. WARNING
Initial Warning : When an overt WMD incident has occurred, the initial call for help will likely come through the County RCC, Maine State Police, or several of the municipal dispatchers. The caller may or may not identify the incident as a terrorist incident, but may state only that there was an explosion, a major “accident,” or a mass casualty event. Information relayed through the dispatcher prior to arrival of first responders on scene, as well as the initial assessment, will provide first responders with the basic data needed to respond to the incident. Oxford County first responders should recognize that a terrorist incident has occurred.
Initial Detection : The initial detection of a WMD terrorist attack will occur with the municipal first responders or County or State Law Enforcement arriving at a mass casualty incident. A local medical facility may be the first to discover a covert biological attack, through the recognition of similar symptoms or syndromes by clinicians in hospital or clinical settings. Detection of biological agents could occur days or weeks after exposed individuals have left the site of the release.
General Indicators of Possible Chemical Agent Use: 1. Stated Threat to Release a Chemical Agent 2. Unusual Occurrence of Dead or Dying Animals 3. Unexplained multiple victims with nausea, disorientation, difficulty breathing, or convulsions 4. Unusual Liquid, Spray, Vapor, or Powder 5. Suspicious Devices, Packages, or Letters
General Indicators of Possible Biological Agent Use:
1. Stated Threat to Release a Biological Agent 2. Unusual Occurrence of Dead or Dying Animals 3. Casualties with unusual illness for area or definite pattern inconsistent with natural disease 4. Unusual Liquid, Spray, Vapor, or Powder
General Indicators of Possible Nuclear Weapon/Radiological Agent Use:
1. Stated Threat to Deploy a Nuclear or Radiological Device 2. Presence of Nuclear or Radiological Equipment 3. Nuclear Placards/Warning Materials 4. Improvised Nuclear Device or Radiological Dispersal Device discovered
Investigation and Containment of Hazards : First responders will provide initial assessment and scene surveillance of a hazard caused by an act of WMD terrorism. The County EMA Director will be contacted so that the Director may contact the State EMA offices to request a Regional Response Team and/or the WMD Civil Support Team. Local fire departments are responsible for operations within their jurisdictions unless otherwise directed.
Basic Plan - Attachment 6 21-5 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) VI. EMERGENCY PUBLIC INFORMATION
The Oxford County EMA may contact local media to notify the public of an emergency and give necessary directions for evacuation or sheltering in place.
VII. EVACUATION
Evacuation procedures listed in Basic Plan Annex E will be followed, if necessary. In National Security incidents, the Oxford County Fire Coordinator is responsible for coordinating fire services in support of effectively hosting approximately 35,000 people from mutual aid counties. Fire protection and support of emergency operations are conducted in all host areas during and evaluation. The State Forestry Service and all municipal fire departments help through mutual aid agreements.
Various levels of a national security threat or occurrence require fire service functions. Fire services for the Risk Area are coordinated from the Primary Risk Area Emergency Operating Center (EOC). Fire services for the Host Area are coordinated from the Primary Host Area EOC at the Oxford County EMA Office and various local EOC’s.
The Oxford County Fire Coordinator uses the State Fire Communications Network in risk-host fire protection operations and fire mutual aid agreements in place. Both Area Coordinators defer to the County Fire Coordinator who oversees the entire operation.
Fire surveillance operations are accelerated in this County during a period of evacuation. When evacuees enter the Host Area, the need for fire surveillance and fire control service increases and remains at a significant but reduced level in the Risk Area. The State Forestry Service and the State Fire Marshal’s Office may provide assistance to Oxford County’s fire operations. When requested from county and local government, the Governor may order this assistance. Under these circumstances, MEMA may coordinate the operation following State Plans.
National Security checklists for fire and police are included in this attachment in order to provide general guidance.
VIII. MASS CARE
Area hospitals will provide acute beds, additional beds will be coordinated with hospitals outside the County.
IX. HEALTH AND MEDICAL
The Oxford County EOC will coordinate rescue and hospital services, with additional help from MEMA or other outside agencies, if needed.
X. RESOURCE MANAGEMENT
The County EMA /EOC will be contacted to request additional resources.
Basic Plan - Attachment 6 21-6 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) NATIONAL SECURITY CHECKLIST-FIRE SERVICE Article III. Normal Readiness
___ In cooperation with the risk community and designated officials, determine the areas most likely to receive direct nuclear effects. ___ Do an inventory of all fire department resources. Coordinate planning between potential risk areas and non-risk areas for mutual aid operations. Identify local resources, personnel and equipment to be relocated to host areas from risk operations to upgrade host fire protection operations. ___ Establish and maintain an up-to-date list of active and auxiliary personnel. Identify additional support personnel for fire operations. Recruit, train and test auxiliary personnel. ___ Prepare for shortages of water and electricity. ___ Review requirements for fire prevention and control. ___ Develop policies and procedures for providing fire protection to reception centers, lodging facilities, fallout shelters and essential production and service facilities. ___ Develop procedures to assist in the support of the traffic movement plan and crowd control operations at reception centers and lodging areas. ___ Prepare for supplying food to fire department personnel in the case of continuous operations. ___ Prepare host areas for receiving and using Risk Area personnel and units. ___ Review fire department personnel requirements for in-place shelters. ___ Drill fire department personnel on nuclear hazards and protection procedures.
Article IV. Increased Readiness
___ Alert personnel and operational organizations of the possible implementation of this Attachment. ___ Brief all local organizational personnel on procedures ___ Conduct training for reserves, volunteers, etc.
Article V. Mobilization
___ Call up all forces. Advise them of the situation. Maintain adequate fire protection in local jurisdictions. ___ Brief local officials. ___ Implement procedures. ___ Make final preparations for evacuation and sheltering.
Article VI. Movement
___ Implement the County Emergency Operations Plan & this attachment. ___ Establish liaison and coordinate operations with local governments, other emergency services agencies/departments and private organizations. ___ Activate and staff fire stations.. ___ Implement procedures for assisting in traffic movement and bus pick-up operations.
___ Establish and maintain communications with the Risk and Host Area EOC’s in mutual aid counties for fire protection and traffic control. Basic Plan - Attachment 6 21-7 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) Reception & Care
___ Relocate Risk Area fire equipment and personnel not essential to maintain minimum Risk Area fire protection to assigned host communities and coordinates their use of Host Area fire departments. ___ Implement procedures for providing increased fire protection services to Host Area reception centers, lodging facilities and fallout shelters, and reduced fire protection in Risk Area. ___ Assist with reception of ambulatory evacuees. ___ Public notifications in any means possible. ___ Use arriving Risk Area fire department evacuated equipment and manpower. ___ Institute new fire department prevention policies, emergency ordinances, and modify fire department response procedures. ___ Assign rescue and fire equipment to cover receiving areas of evacuees. ___ Establish and maintain a fire safety patrol with the fire department units and law enforcement units remaining within the Risk Area. ___ Assign fire department personnel to strategic viewing points in the Risk Area for fire watches.
Return
___ Brief local officials and evacuees on procedures for returning home. ___ Prepare equipment and support personnel for return to original sources. ___ Implement return home procedures. ___ Assist law enforcement agency with traffic control as necessary. ___ Assist with reception of ambulatory people. ___ Assist with clean-up operations of the affected area. ___ Return to normal operations as soon as possible. ___ Do an inventory of fire department resources. ___ Assess losses or gains of resources in terms of numbers and costs.
Attack Phase
___ Notify personnel of attack warning. ___ All fire stations sound warning devices (short blasts for 3 to 5 seconds) ___ All operations continue within Host Area while all operations stop and personnel are. directed to enter blast shelter in the risk areas. ___ EOC notifies when attack is over. ___ All fire department units report damages. ___ Fire department units maintain operations where and when possible. ___ Notify personnel of fallout areas and contaminated areas where possible. ___ All fire department units check area for fallout and avoid contaminated areas, then report information to EOC. ___ Host Area provides assistance to Risk Area on request.
Basic Plan - Attachment 6 21-8 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD)
NATIONAL SECURITY CHECKLIST – LAW ENFORCEMENT
Article VII. Normal Readiness
___ Law and order in each jurisdiction. ___ Identify additional communication, manpower and equipment needs. Provide training. ___ Identify additional personnel supporting law enforcement operations, and recruit, train and recruit, train and test auxiliaries. ___ Develop movement and control procedures for traffic control along evacuation routes. ___ Annually develop and review police service plans for: • Normal police coverage and surveillance. • Police security of the evacuated Risk Area. • Police coverage and surveillance of reception centers and parking areas. • Enforcing security measures in the County. • Security of incarcerated offenders. ___ Establish liaison and coordinate operations with Maine State Police, county Sheriff’s Office, local police department, local government, other emergency services and private organizations. ___ Develop plans for providing radio communications between Troop B Headquarters and County EOC.
Article VIII. Increased Readiness
___ The Oxford County Sheriff and the Maine State Police will brief local public officials and law organizations on the procedures of this Attachment. ___ Review status of liaison with all police agencies. Review status of auxiliary police; check communications system among all police, sheriff’s department, and State Police. Arrange with Fire Service for support as necessary. ___ Review procedures for identification of vehicles; review traffic control plans. Review proposed locations of roadblocks and patrols for evacuation movement. Review traffic flow and movement priority from residences to highways. ___ Review locations and status of pick-up points for evacuees requiring public transportation to host areas; review status of public transportation, truckers, etc., for transportation from pick- up points to host areas. ___ Check road networks between evacuation and host jurisdictions or any changes in traffic flow capacities; review assignments of State and Federal law enforcement agencies; adjust location of fuel points, emergency vehicles, and special equipment as necessary. ___ Review availability of designated parking areas and evacuee reception areas. Review plans for increased police patrols for lodging, shelter and parking areas in the Host Area. ___ Review plans for patrols and safety measures for evacuated area and for police reassign- ment during evacuation period. Review commuting arrangements for industrial and government employees during evacuation period including pass system. ___ Revise evacuation control procedures for all public safety forces, including auxiliary police, to cover operations during evacuation period. Review plans for redeployment of liaison personnel and communications after evacuation is complete. ___ Establish communications with risk and host jurisdictions Police Services. Maintain 24-hour contact with key officials. Advise key officials to plan for use of evacuation control Basic Plan - Attachment 6 21-9 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) procedures. ___ Request jurisdiction’s equipment and manpower requirements. Check status and availability of all required equipment; make necessary repairs. Arrange for road markers and vehicle identification. ___ Establish and maintain communications with county and local EOC to insure flow. ___ Monitor and report unusual traffic out of municipalities; they may indicate spontaneous evacuation. ___ Alert personnel and operational organizations on the possible implementation of this attachment.
Mobilization
___ Alert police personnel in all jurisdictions. ___ Check and monitor pre-assigned communications with evacuating jurisdictions, Risk and Host Area Controllers, State and Federal law enforcement agencies. ___ Ready procedures for vehicle identification and traffic control system. Check locations and guard procedures for evacuee parking areas and reception centers. Check patrol and security requirements with Shelter Service in the Host Area. Check essential worker commuting areas and public transportation staging areas. Start liaison with industrial guard and security forces for key industries. ___ Alert controllers of emergency vehicles and gasoline supplies to check vehicles, fill tanks and be prepared to move. ___ Alert regular and auxiliary police to prepare to move to assigned traffic control and patrol areas. ___ Review assignments of personnel during evacuated period. ___ Deploy all traffic personnel and control devices. Check all warning and communications systems. Activate all auxiliary police. Move all personnel to pre- assigned positions. Advise EOC when actions are completed.
Activation
___ Conduct warning fan-out to all police agencies and notify them of Presidential evacuation request and Governor’s evacuation order. ___ Advise EOC of any highway congestion problems.
Movement
___ Fully man traffic control stations and maintain communication with traffic control points. ___ Advise EOC when traffic flow starts past risk jurisdiction boundary. ___ Assure that emergency repair vehicles are positioned to keep through traffic moving. Augment patrols to assure that population is moving from residences. ___ Expedite marking of evacuee parking areas and positioning of traffic control and directional signs. Advise EOC when evacuees enter host jurisdiction. Keep traffic moving to evacuee parking areas at reception centers. ___ When advised by traffic control points that peak has passed, advise patrols to check businesses and residences to assure that premises are vacant and that doors and windows are secured.
Basic Plan - Attachment 6 21-10 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 6 - TERRORISM AND WEAPONS OF MASS DESTRUCTION (WMD) ___ Advise EOC of operations and when evacuation is completed. ___ Impose enforcement of security measures throughout the County, but especially in the Risk area to include: curfews, protection for essential production, vital facilities and services still operating.
Reception & Care
___ Send designated augmentation support personnel and equipment to the Host Area. ___ Assist host law enforcement personnel in reception and care responsibilities. ___ Direct relocated vehicles be parked as close as possible. Vehicles of relocates will not be used for transportation during relocation period. Relocates will be able to walk to or be transported from the parking area to their congregate care facility. Critical workers will be transported to their assignments by bus. ___ When evacuees arrive by public transportation, supervise unloading for registration and movement to assigned lodgings. ___ Expedite movement into parking and registration areas for evacuees driving to the host j jurisdiction. Maintain traffic flow. Commence patrols of parking areas and lodging areas. ___ Establish guards at food sales and distribution points to enforce rationing. ___ Maintain patrols on highways to minimize or eliminate non-essential or unauthorized traffic. ___ Establish liaison with security forces of operating industries for personnel identification and movement. Prohibit all unauthorized movement in the Risk Area and enforce strict dawn to dusk curfew.
Return
___ Brief officials and relocates on procedures for returning home. Prepare schedule for orderly movement from host jurisdiction and advise them. ___ Prepare equipment and send it with augmentation support personnel to the Risk Area to handle the return. ___ Implement movement control plan for return home movement. Move all assigned and attached personnel into pre-assigned emergency positions. Re-establish all traffic control points. Advise EOC when preparations are complete. ___ Re-activate risk staging areas for reception of evacuees using public transportation. Maintain street patrols. Advise industrial security forces of situations. ___ When return is complete, remove all roadblocks and traffic control equipment. Return to normal operations as soon as practicable. ___ Assist with clean-up operations.
Attack Phase
___ Assist in dissemination of attack warning in the event of a nuclear attack. ___ Continue to provide law and order services. ___ Assist in the implementation of the in-place shelter procedures of the Oxford County Emergency Operations Plan.
Basic Plan - Attachment 6 21-11 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 7 - UTILITY FAILURES
I. NATURE OF THE HAZARD
A major region-wide electrical utility failure can occur as a result of a severe winter or summer storm, a major transmission line failure, a region-wide system failure, or as an act of sabotage by cyber or conventional terrorists. The most recent catastrophic utility failure was during the ice storm of 1998. Outlying areas of Oxford County were without electricity for more than 2 weeks. The cost to the County’s communities and public utilities was more than $2.7 million.
When there is a region-wide power outage, nearly all activities come to a halt. Most residents, who are on individual wells, are unable to pump water for drinking, food preparation, or sanitary purposes. They are unable to freeze or cook food, heat their homes, watch TV or listen to the radio for emergency information, or wash clothes. These problems are aggravated during the winter months. Business and industry are unable to complete any business, financial transactions are halted and normal daily life ceases to function when there is no electrical power.
Although considered and discussed as an effect of storms, utility failures were not rated and profiled as a significant hazard in the Oxford County Hazard Mitigation Plan.
II. RISK AREA
The entire County is susceptible to major electrical utility failures. Special needs populations, the poor, the unprepared, and businesses are most at risk. Individuals, organizations and businesses that maintain localized back up power capabilities, such as batteries or generators, can reduce risk.
III. DIRECTION AND CONTROL
Each municipality will be responsible for conducting damage assessment in their communities and reporting this information to the Oxford County EOC. The County EOC will consolidate the reports and transmit this information to the State EOC.
The responsibility for electrical utility transmission line maintenance, repair, construction, and operations is with Central Maine Power. Contact will be maintained between the Oxford County EOC and Central Maine Power during the entire utility failure event period. Municipalities requesting information should direct their requests to the County EOC.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County RCC, the Oxford County EMA office, the first responders and the municipal officers. A major utility failure could affect telephone, cell phone and radio transmission capabilities. Communications may need to be completed by HAM radios or by couriers.
V. WARNING
An electrical utility failure will most likely occur without any warning. Central Maine Power maintains a information contact telephone number for the general public to call to learn more about the outage; its probable duration and the effected areas. VI. EMERGENCY PUBLIC INFORMATION
Basic Plan - Attachment 7 22-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 7 - UTILITY FAILURES
Because a Maine winter storm typically affects a large section of the state, the Maine Emergency Management Agency and the two Maine-based National Weather Service Stations will contact local radio and television stations to notify the public of the expected severity and conditions of the winter storm, instructions on how to prepare for storm and the status of road closures.
VII. EVACUATION
Evacuations are not expected to occur as a result of an electrical utility failure. Individuals may need to relocate from their homes if they lose power and have no backup heat source. A nursing home or an elderly resident may need assistance from the Oxford County EMA or American Red Cross in order to evacuate to other facilities. This limited individual evacuation will not cause traffic congestion anywhere in the County.
VIII. MASS CARE
Shelters may need to be opened to provide heated shelter or eating stations for those affected by the utility failure. These cases of sheltering will be managed by the United Valley Chapter of the American Red Cross in Lewiston or the Southern Maine Chapter in Biddeford. If the numbers are limited, these people may be sheltered in area commercial lodging. If the numbers are sufficiently high, then mass care facilities will be established outside the danger areas.
IX. HEALTH AND MEDICAL
The Oxford County EOC will contact the local hospital to determine their status and capabilities to operate during an extended utility failure.
X. RESOURCE MANAGEMENT
Municipalities will contact the County EMA office when requesting resources.
Basic Plan - Attachment 7 22-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 8 – EARTHQUAKES
I. NATURE OF THE HAZARD
An earthquake is a sudden, violent shaking or movement of part of the earth's surface caused by the abrupt displacement of rock masses, usually within the upper 10 to 20 miles of the earth's surface. Historically, Maine has had regular occurrences of earthquakes; however, none of them have ever caused significant damage. A very large percentage is too small to even be felt. There have been no active faults identified, however, the possibility of a destructive earthquake occurrence cannot be totally discounted.
The earthquake hazard may be ground motion, a ground surface fault rupture, and liquefaction of the ground, landslides, and tsunamis. An earthquake can cause structural and utility damages, dam failure, vehicle accidents and HAZMAT incidents.
Earthquakes were rated as a medium hazard in the Oxford County Hazard Mitigation Plan.
II. RISK AREA
An earthquake is possible anywhere in the State of Maine. However, both modern and historical records indicate somewhat higher activity in the eastern, central, and southwestern parts as shown in Figure 1. The largest earthquakes felt in Oxford County have occurred in 1940, 1973, 1997 and the latest, in 2000, centered in the Rumford-Mexico area.
The State has a 2% chance of a magnitude 6.0 earthquake to occur anywhere in Maine in the next 50 years. Most structures in Maine have not been constructed to withstand an earthquake of that magnitude, though some Oxford County communities have adopted the BOCA National Building Code. The greatest danger to life from a significant earthquake is from falling objects, broken glass and structural failure. Dam failures, loss of utilities, damage to infrastructure, damage to property and danger of fire from ruptured gas lines may also occur as a result of a significant earthquake.
Basic Plan - Attachment 8 23-1 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 8 – EARTHQUAKES
III. DIRECTION AND CONTROL
Should a severe earthquake of magnitude 6.0 and greater strike, there would be a great need for fire fighting as well as search and rescue of persons trapped in damaged or collapsed structures.
Each municipality will be responsible for conducting damage assessment in their communities and reporting this information to the Oxford County EOC. The County EOC will consolidate the reports and transmit this information to the State EOC. This information is needed to determine the severity and extent of injuries and damages. The data gathering effort should provide much of the information the municipal, County and State EOCs will need to implement and prioritize response actions for search and rescue activities, entry control to impacted area, debris clearance, restoration of utilities and transportation repairs, and the inspection, condemnation, and or demolition of buildings and other structures.
IV. COMMUNICATIONS
Communications will be maintained between the Oxford County Emergency Operations Center (EOC), the Incident Commander, the first responders and the Municipal EOCs. A destructive earthquake could affect telephone, cell phone, television and radio transmission capabilities. Communications may need to be completed by HAM radios or by couriers.
V. WARNING
An earthquake will occur without any prior warning.
VI. EMERGENCY PUBLIC INFORMATION
The flow of accurate and timely emergency information is critical to the protection of lives and property immediately following a major earthquake. If it is functioning, the news media will be the public’s primary source of information, from both official and other sources, over the course of the emergency. The Oxford County EOC Public Information Officer will immediately establish a Media Center and contact the local television and radio stations. Information to safeguard the public from the current hazards will be made available for transmission to the public.
The Public Information Officer will:
1. Give survival tips for people on what to do during and immediately after an earthquake. 2. Give warnings and advice on the continuing threat of fire, unsafe areas, building collapse, aftershocks, and other hazards.
VII. EVACUATION
A major evacuation from an area in Oxford County that is hit by at least a magnitude 6.0 earthquake is not likely due to the topography and types of buildings in Oxford County. Even a severe earthquake will not likely cause a ground surface fault rupture or landslides and there are very few tall buildings in the County. See Oxford County Hazard Mitigation pp33-34 and Appendix E. Localized areas may need to be evacuated. Individuals may need to relocate from
Basic Plan - Attachment 8 23-2 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 8 – EARTHQUAKES their homes if the homes are structurally unsound. This limited individual evacuation will not cause traffic congestion anywhere in the County. However, roads could be blocked with debris.
VIII. MASS CARE
Mass care shelters in Oxford County should not be used during such an event unless they have been evaluated by structural engineers for their ability to resist a major earthquake.
IX. RESOURCE MANAGEMENT
Municipalities will contact the County EMA office when requesting additional resources
Basic Plan - Attachment 8 23-3 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – FIRE CHIEF ROSTER
TITLE FIRST LAST NAME AFFILIATION Fire Station Town Office NAME Chief Ken Dixon Andover Fire 392-1431 392-3302 Chief Michael Jodrey Bethel Fire 824-2665 824-2669 Chief Richard Perreault, Sr. Brownfield Fire 935-2885 935-2007 Chief Steve Campbell Buckfield Fire 366-2463 336-2521 Chief Christopher Edmonds Byron Fire 364-3194 Chief Wayne Dube Canton Fire 597-2404 597-2920 Chief Ken Richardson Denmark Fire 452-2241 452-2163 Chief Scott Dennett Dixfield Fire 562-7629 562-8151 Chief Ozzie Sheaff Fryeburg Fire 935-2615 935-2805 Chief Ken Cole Gilead Fire 836-2079 836-2115 Chief James Owens Greenwood Fire 875-2888 875-2773 (FAX also) Chief John Woulfe, III Hanover/Rumford Fire 364-2901 364-8200 Chief Jim Trundy Hebron Fire 966-2070 966-2912 Chief Dave Paro Hiram Fire (North) 625-4064 625-4663 Chief James Siracuse Hiram Fire (South) 625-4824 625-4663 Chief Warren Bennett Lincoln Plantation 486-7791 Chief Mark Moulton Lovell Fire 925-1010 925-6272 Chief Donna Edwards Magalloway Plt. 486-9349 Chief Gary Wentzell Mexico Fire 364-3612 364-7971 Deputy Richard Jones, Sr. Mexico Fire 364-3612 364-7971 Chief Gary Wight Newry Fire 824-4905 824-3123 Chief Mike Mann Norway Fire 743-5300 743-6651 Deputy Jim Tibbetts Norway Fire 743-5300 743-6651 Chief Mike Hooker Otisfield Fire 539-2664 539-5399 Chief Scott Hunter Oxford Fire 539-4509 539-4431 Chief Brad Frost Paris Fire 743-6832 743-2501 Chief William Hussey Peru Fire 562-7551 562-4627 Chief Kenneth Burbank Porter/Kezar Falls 625-8344 Chief Raymond Carver Roxbury Fire 364-3982 Chief John Woulfe, III Rumford Fire 364-2901 364-3001 Chief Webster Fox Saco Valley Fire 697-2007 697-2138 Assoc. Chief Albert Fox Stoneham Fire 928-2155 Chief Bob Stewart Sumner Fire 388-2301 388-2866 Chief Wayne Miller Sweden Fire 647-2781 647-3944 Chief Adrien Morin Waterford Fire 583-2410 583-4403 Chief Norm St. Pierre West Paris Fire 674-2288 674-2701 Chief Geff Inman Woodstock Fire 665-2345 665-2668 Deputy Ken Koskela Woodstock Fire 665-2345 665-2668 Updated 2/29/2008
Basic Plan – Attachment 9 24-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – RADIO FREQUENCIES
TOWN & SERVICE FREQUENCY DESCRIPTION COUNTY
Oxford Prime 155.070 County Wide County Fire 154.070 County Wide EMA 153.995 Primary EMS Tach 155.385 Local Operations Hospitals 155.340 Stevens Memorial& Rumford Community 155.325 Bridgeton Search & Rescue 155.160 County Wide Statewide Fire 154.310 Fire Agencies & Lifeflight
Albany Twp. Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 155.160 Stoneham Rescue Bethel Rescue
Andover Police 155.070 Ch 1 Main Fire & Rescue 154.145 Local Primary Ops EMS 155.295 Med-Care
Bethel Police 155.070 Ch 1 Main Fire & Rescue 155.025 Local Primary Ops 154.190 Local
Brownfield Police 155.070 Ch 1 Main Fire 154.190 Local Primary Ops EMS 155.995 Fryeburg Rescue
Buckfield Police 151.235 Ch 2 Fire 155.040 Local Primary Ops 155.925 EMS 155.340 Ambulance
Byron Police 154.070 Ch 1 Main Fire 155.070 Oxford County EMS 155.295 Med-Care
Canton Police 155.070 Ch 1 Main Fire 155.895 Local Primary Ops EMS 155.295 Med-Care
Denmark Police 155.070 Ch 1 Main Fire & Rescue 154.190 Local-Primary Ops EMS 155.265 United Ambulance
Basic Plan – Attachment 9 24-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – RADIO FREQUENCIES
Dixfield Police 155.895 Local Gov. Highway & Police Fire 154.385 Local Primary Ops EMS 155.295 Med-Care Police 154.695 Local Primary Ops Fryeburg Fire 154.190 Local Primary Ops EMS 155.995 Fryeburg Rescue
Gilead Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 155.025 Bethel
Greenwood Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS Tri-Town
Hanover Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 155.295 Med-Care
Hartford Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS Turner Rescue
Hebron Police 155.070 Ch1 Main Fire 154.070 Oxford County EMS 155.235 PACE
Hiram Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 154.190 Sacopee Rescue
Lovell Police 155.070 Ch 1 Main Fire 154.385 Local Primary Ops EMS 155.160 Stoneham Rescue
Magalloway Police 155.070 Ch1 Main Plantation Fire 153.785 Local Primary Ops EMS 155.295 Med-Care
Mason Twp Police 155.070 Ch1 Main Fire 154.025 Bethel EMS 154.025 Bethel Rescue
Basic Plan – Attachment 9 24-3 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – RADIO FREQUENCIES
Mexico Police Fire 154.055 Local Primary Ops 156.105 Local Ops Highway EMS 155.295 Med-Care
Newry Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 155.295 Med-Care 155.235 PACE
Norway Fire 153.895 Local Primary Ops Fire, Highway, Police EMS 155.235 PACE
Oxford Police 155.070 Ch 1 Main Fire & Rescue 153.875 Local Primary Ops
Otisfield Police 155.070 Ch 1 Main Fire 154.235 Local Primary Ops EMS 155.235 PACE
Paris Police 155.070 Ch 1 Main Fire 155.025 Local Primary Ops EMS 155.235 PACE
Peru Police 155.070 Ch 1 Main Fire 155.100 Local Primary Ops EMS 155.295 Med-Care
Porter Police 155.070 Ch 1 Main Fire 154.190 Local Primary Ops EMS 154.190 Sacopee Rescue
Roxbury Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 155.295 Med-Care
Rumford Police 154.800 Local Fire 154.340 Local Primary Ops EMS 155.295 Med-Care
Stoneham Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 155.160 Stoneham Rescue
Stowe Police 155.070 Ch 1 Main Fire 154.070 Oxford County
Basic Plan – Attachment 9 24-4 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – RADIO FREQUENCIES
EMS 155.995 Fryeburg Rescue
Sumner Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS Tri-Town
Sweden Police 155.070 Ch 1 Main Fire 154.280 Local Primary Ops EMS 155.265 United Ambulance
Upton Police 155.070 Ch 1 Main Fire 154.070 Oxford County EMS 154.025 Bethel Rescue
Waterford Police 155.070 Ch 1 Main Fire 154.355 Local Primary Ops EMS 155.160 Stoneham Rescue
West Paris Police 155.070 Ch 1 Main Fire 154.980 Local Primary Ops EMS Tri-Town
Woodstock Police 155.070 Ch 1 Main Fire 153.800 Local Primary Ops EMS Tri-Town
The above frequencies are for information purposes. If local services wish to program them into radios permission must be obtained from the owners.
Basic Plan – Attachment 9 24-5 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – EMS & FIRE SERVICE
Town Emergency Fire Service EMS Service EMS Unit Phone Fire & EMS#
Adamstown 911 State Fire NorthStar Twp. Rangeley Albany 911 Bethel Bethel 410-449 Stoneham 700-749 Andover 911 Andover Andover –1st Andover W. Sur responder Andover N. Sur Med-Care 550-599 Batcheldlers 911 Bethel Bethel Grant Twp Bethel 911 Bethel Bethel Bowmantown 911 State Fire. NorthStar Twp. Rangeley Brownfield 911 Brownfield Fryeburg 500-549 Bryant Pond 911 Woodstock Tri-Town 750-799 Buckfield 911 Buckfield Buckfield 450-499 Byron 911 Byron Med-Care Canton 911 Canton Med-Care Denmark 911 Denmark Denmark – 1 st responder United Dixfield 911 Dixfield Med-Care Fryeburg 911 Fryeburg Fryeburg Gilead 911 Bethel Bethel Grafton Twp. 911 Andover Bethel Newry Greenwood 911 Greenwood Tri-Town Hanover 911 Hanover Med-Care Rumford Hartford 911 Canton Turner 850-851 Turner Hebron 911 Hebron PACE 650-699 Hiram (No.) 911 Hiram (North) Sacopee 950 Hiram (So.) 911 Hiram (South) Sacopee Lincoln Plt. 911 Lincoln Plt. Rangeley Locke Mills 911 Greenwood Tri-Town Lovell 911 Lovell Stoneham 700-749 Fryeburg Lower Cupsuptic 911 State Fire NorthStar Rangeley Lynchtown Twp 911 State Fire NorthStar Rangeley Magalloway Plt. 911 Magalloway Rangeley Mason Twp 911 Bethel Bethel Mexico 911 Mexico Med-Care
Basic Plan – Attachment 9 24-6 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – EMS & FIRE SERVICE
Milton Plantation 911 Rumford Tri-Town Newry 911 Newry Med-Care PACE Norway 911 Norway PACE Oxbow Twp.. 911 State Fire NorthStar Rangeley Oxford 911 Oxford Oxford 600-649 Paris (So) 911 Paris PACE Parkertown Twp.. 911 State Fire NorthStar Rangley Parmachenee 911 State Fire NorthStar Twp. Rangeley Porter 911 Porter Sacopee Kezar Falls Richardsontown 911 State Fire NorthStar Twp. Rangeley Riley Twp. 911 Newry Bethel Roxbury 911 Roxbury Med-Care Rumford 911 Rumford Med-Care Stoneham 911 Stoneham Stoneham Stow 911 Saco Valley Fryeburg Fryeburg Sumner 911 Sumner Tri-Town Buckfield Sweden 911 Sweden United Township C 911 State Fire NorthStar (Northern) Rangeley Township C 911 State Fire Med-Care (Southern) Andover Upper Cupsuptic 911 State Fire NorthStar Rangeley Upton 911 Upton Bethel Waterford 911 Waterford Stoneham West Paris 911 West Paris Tri-Town Woodstock 911 Woodstock Tri-Town Otisfield 911 Otisfield PACE Cumberland/ 925 Oxford Dive Team
Basic Plan – Attachment 9 24-7 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS – EMS CHIEFS ROSTER
Basic Plan – Attachment 9 24-8 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 COMMUNICATIONS – LOCAL EMERGENCY MANAGEMENT DIRECTORS
Name Town
Ken Dixon Andover Mike Jodrey Bethel Richard Perreault Brownfield Glen Holmes Buckfield Roseanna White Byron James Dyment Canton Ken Richardson Denmark Geoff Low Dixfield Chester Charette Fryeburg Beverley Corriveau Gilead Kimberly Sparks Greenwood Clem Worcester Hanove r Norm St. Pierre Hartford Dennis Lajoie Hebron James Siracuse Hiram Warren Bennett Lincoln Plantation Stephen Goldsmith Lovell Anne Bragg Magalloway Plt. Gary Wentzell Mexico Gary Wight Newry Bonnie Seames Norway Jon Tibbetts Oxford Frank Blauvelt Otisfield Sharon Jackson Paris William Hussey Peru Charles Mitchell Porter Mary Touchette Roxbury John Woulfe, III Rumford Frank Robey Stoneham William Parmenter Stow Cliff McNeil Sumner Wayne Miller Sweden Larry Nelson Upton Bill Haynes Waterford Norm St. Pierre West Paris Geffrey Inman Woodstock
Basic Plan - Attachment 9 24-9 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS LOCAL TELEVISION AND RADIO STATIONS
Maine Public Television PBS News : 797-9099 WCBB - TV Channel 10, Augusta E-mail : mailto:[email protected] 1450 Lisbon St., Lewiston, ME 04240 Phone : 783-9101, Fax : 783-5193 Fox 23 / UPN 35 TV 4 Ledgeview Drive WCSH TV Channel 6 NBC Westbrook, ME. 04092 One Congress Square, Portland, ME 04101 Phone : 774-0051, Fax : 774-6849 Phone : 828-6666, Fax : 828-6610, News : 828-6622 WMTW TV Channel 8 ABC http://www.wcsh6.com/ 477 Congress St., Portland, ME 04101 WGME TV Channel 13 CBS Phone : 775-1800, E-mail : [email protected] 1331 Washington Ave., Portland, ME 04104 Phone : 797-1313, Fax : 878-3505,
Basic Plan – Attachment 9 24-10 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS LOCAL TELEVISION AND RADIO STATIONS
Station City Phone WKTQ 1450 AM South Paris 743-5911 WABI 910 AM Bangor 947-9100 WLAM 1470 AM Gorham 784-5401 WABI 910 AM Bangor 947-8321 WLKE 99.1 FM Bar Harbor 667-7573 WABK 104.3 FM Gardiner 623-9000 WLOB 96.3 FM Portland 775-1310 WALZ 95.3 FM Machias 255-3485 WMCM 103.3 FM Rockland 594-1450 WBCI 1490 AM Bath 725-9224 WMDR 1340 AM Augusta 622-1340 WBLM 102.9 FM Portland 774-6364 WMEA 90.1 FM Portland 874-6570 WBOR 91.1 FM Brunswick 725-3210 WMEB 91.9 FM Orono 581-2332 WBPW 96.9 FM Presque Isle 769-6600 WMEB 91.9 FM Orono 947-1010 WBOO 99.3 FM Kennebunk 967-0993 WMGX 93.1 FM Portland 774-4561 WBYA 105.5 FM Searsport 548-9914 WMHB 89.7 FM Waterville 872-3686 WBZN 107.3 FM Old Town 827-0000 WMME 92.3 FM Augusta 623-4735 WCLZ 98.9 FM Brunswick 725-5505 WMPG 90.9 FM Gorham 780-4974 WCME 96.7 FM Boothbay 865-1196 WMSJ 89.3 FM Harpswell 865-3448 Harbor WMTW 870 AM Poland Spring 782-1800 WCTB 93.5 FM Fairfield 474-5171 WOXO 92.7 FM Norway 743-5911 WCXU 97.7 FM Caribou 473-7513 WOZI 101.9 FM Presque Isle 764-6022 WCXX 102.3 FM Madawaska 728-6797 WPOR 101.9 FM Portland 773-8111 WCYI 93.9 FM Lewiston 774-6364 WQCB 106.5 FM Brewer 989-5631 WCYY 94.3 FM Biddeford 774-6364 WQDY 1230 AM Calais 454-7545 WDEA 1370 AM Ellsworth 667-9555 WQEZ 104.7 FM Kbunkport 967-0993 WDME 103.1 FM Dover- 564-2642 WQHR 96.1 FM Presque Isle 769-6600 Foxcroft WQSS 102.5 FM Camden 236-2452 WEBB 98.5 FM Waterville 623-4753 WRBC 91.5 FM Lewiston 777-7532 WERU 98.9 FM Blue Hill 374-2313 WRED 95.9 FM Saco 284-9600 WEZQ 92.9 FM Bangor 667-9555 WSEW 88.5 FM Sanford) (603) 335- WEZW 1400 AM Augusta 623-4735 2005 WFAU 1280 AM Gardiner 582-3303 WSHD 91.7 FM Eastport 853-6254 WFST 600 AM Caribou 492-6000 WSJB 91.5 FM Standish 893-7914 WGAN 560 AM Portland 774-4561 WSKW 1160 AM Skowhegan 474-5171 WGUY 102.1 FM Dexter 924-1021 WSYY 94.9 FM Millinocket 723-9657 WHCF 88.5 FM Bangor 947-2751 WTBM 100.7 FM Mexico 743-5911 WHOM 94.9 FM Portland (800) 228- WTHT 107.5 FM Lewiston 797-0780 1949 WTME 780 AM Lewiston 743-5911 WHOU 100.1 FM Houlton 532-3600 WTOS 105.1 FM Skowhegan 623-9000 WHQO 107.9 FM Skowhegan 474-5171 WTVL 1490 AM Waterville 623-4735 WHSN 89.3 FM Bangor 947-3987 WUFK 92.1 FM Fort Kent 834-7549 WIDE 1400 AM Biddeford 282-5121 WUMF 100.1 FM Farmington 778-7352 WIGY 97.5 FM Madison 858-0171 WUPI 92.1 FM Presque Isle 768-9711 WJBQ 97.9 FM Portland 775-6321 WWBX 97.1 FM Bangor 947-9100 WJTO 730 AM Bath 443-6671 WWMJ 95.7 FM Ellsworth 667-9555 WKCG 101.1 FM Augusta 622-7827 WYNZ 100.9 FM Westbrook 774-4561 WKIT 100.3 FM Brewer 990-2800 WZAN 970 AM Portland 774-4561 WKSQ 94.5 FM Ellsworth 667-7573 WZON 620 AM Bangor 942-4656 WKTJ 99.3 FM Farmington 778-3000 Maine Public Radio Newsroom: Phone 874- 6570; Fax 761-0318
Basic Plan – Attachment 9 24-11 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9– COMMUNICATIONS – NON-EMERGENCY NUMBERS
Police Fire Ambulance/Rescue Andover - 392-1431 392-1431 Bethel 824-3437 824 2665 824-2744 Brownfield - 935-2885 - Buckfield - 336-2463 783-1374 Byron - 364-3105 - Canton - 597-2404 - Denmark - 452-2331 - Dixfield 562-4517 562-7629 - Fryeburg 935-3323 935-2615 935-3024 Greenwood - 836-2079 - Gilead - 875-2888 - Hanover - - - - - Hartford - 597-2636 - Hebron - 966-2070 - Hiram- North - 625-4790 - Hiram- South - 625-8196 - Lincoln Plantation. - 486-7791 - Lovell - 925-2623 935/3024/925-2572 Magalloway Plantation - 486-3856 - Mexico 364-7230 364-3621 - Newry- Sunday River - 824-6286 - Norway 743-5303 743-5300 743-0700 Otisfield - 627-7057 - Oxford 539-4414 539-4509 539-4509 Paris 743-7448 743-6832 - Peru - 562-7551 - Porter - 625-3314 625-2476 Roxbury - 364-3537 - Rumford 743-5303 364-2901 - Stoneham - 928-3222 527-2131 Stow - 697-2475 - Sumner - 388-2301 - Sweden - 647-2781 - Upton - - - - - Waterford - 583-2410 - West Paris - 674-2288 674-2400 Woodstock - 665-2345 -
Basic Plan – Attachment 9 24-12 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 9 – COMMUNICATIONS COUNTY EMERGENCY MANAGEMENT AGENCIES
Androscoggin Unified EMA 2 College Street Penobscot County EMA Lewiston, ME 04240-7101 97 Hammond Street Tel.: 207-784-0147 Bangor, ME 04401 Tel.: 207-945-4750 Aroostook County EMA 158 Sweden Street Piscataquis County EMA Caribou, ME 04736 163 East Main Street Tel.: 207-493-4328 Dover-Foxcroft, ME 04426 Tel.: 207-564-8660 Cumberland County EMA 22 High Street Sagadahoc County EMA Windham, ME 04062 County Courthouse Tel.: 207-892-6785 752 High Street Bath, ME 04530 Franklin County EMA Tel.: 207-443-8210 140 Main Street, Suite 1 Farmington, ME 04938 Somerset County EMA Tel.: 207-778-5892 8 County Drive Skowhegan, ME 04976 Hancock County EMA Tel.: 207-474-6788 50 State Street, Suite 4 Ellsworth, ME 04605 Waldo County EMA Tel.: 207-667-8126 45A Congress Street Belfast, ME 04915 Kennebec County EMA Tel.: 207-338-3870 125 State Street Augusta, ME 04330 Washington County EMA Tel.: 207-623-8407 County Courthouse P.O. Box 297 Knox County EMA Machias, ME 04654 62 Union Street Tel.: 207-255-3931 Rockland, ME 04841 Tel.: 207-594-5155 York County EMA 5 Swetts Bridge Road Lincoln County EMA P.O. Box 399 County Courthouse Alfred, ME 04002 Wiscasset, ME 04578 Tel.: 207-324-1578 Tel.: 207-882-7559
Oxford County EMA County Courthouse South Paris, ME 04281 Tel.: 207-743-6336
Basic Plan – Attachment 9 24-13 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 10 – CHILD CARE FACILITIES
CITY ADDRESS FACILITY NAME CONTACT PHONE Bethel 173 Vernon St. Gingerbread Daycare Judy Gould 824-2208 Bethel 19 Crescent Lane Mahoosuc Kids Asso. Julie Hart 824-7007 Bethel 275 Vernon St. Bethel Day Care Lisa Sumner 824-4248 Bethel 39 Church Street Church St. Childcare Laurie Bailey 824-7940 Bethel 23 Mason Street Little Big Red Julie Berry 824-2044 Bethel 16 Parkway Honey Bug Day Care - - - 890-3202 Bethel 16 Spring Street Bethel Infant/Toddler Care - - - 824-7592 Bethel 2242 Intervale Road Mahoosuc Montessori Cyndy Kane-Olsen 824-3279 W. Bethel 602 West Bethel Road Ingleside Classical - - - 824-2028 Childcare Center W. Bethel 21 Flat Road CCI – W. Bethel Head Deborah Florenz 743-7716 Start Buckfield 72 Keene Rd. - - - Loretta Millett 336-2824 Buckfield 47 Gershom Davis Rd. Tiny Turtles Daycare Susan Barker 336-3769 Buckfield 45 High Street - - - Corrine Wyman 336-2361 Canton 19 Dyke Drive Lisa’s Play & Learn Lisa Willis 597-2222 Denmark 935 Denmark Rd. - - - Sherry Burnell 452-2986 Dixfield 114 Weld Street - - - Julie Ann Melanson 562-7363 Dixfield 18 Fairbanks Ave. Robbins Nest Nursery Sch. Jessica Robbins 562-8500 Dixfield 13 Spring St. Small World Nursery Sch. Maureen Gill 562-8089 – Dixfield Dixfield 31 Sugarloaf Ave. Y’s Day Care Yvonne Hemingway 562-8202 Fryeburg 913 Lovell Road Children’s Discovery Constance Whittaker 925-1262 Center Fryeburg 637 Main St. The Preschool Room Marilyn Harrington 935-2411 Fryeburg 77 Woodland St. - - - Penny Nelson 935-3752 Fryeburg 20 Stepping Stone Rd. Stepping Stone Playschool Deborah Brown 935-4249 Fryeburg 340 Lovewell Pond Rd Debbie’s Daycare Debra Urgese 935-2881 Fryeburg 27 Battleground Rd. - - - Shelley Walker 935-3037 Fryeburg 11 Annex Rd. Little Cherubs Christian Theresa Butterfield 935-4007 Daycare Fryeburg 1 Lovewells Pond Rd Small Frye Academy Kelly Karuzis 935-3485 Fryeburg Route 302 CCI – Fryeburg Head Start Deborah Florenz 935-3911 Fryeburg 26 Woodland Street - - - Anne Hatch 935-2081 Greenwood 412 Howe Hill Rd. Mt. Abram Daycare Susan Burns 875-3842 Westside Lodge Hebron 14 Cedar Drive Danielle’s Daycare Danielle Stetson 966-1011 Hebron 884 Station Road MSAD 17 – Hebron Station Nancy Lee Piper 966-3323 School The Depot Hebron 25 Hope Hill Drive - - - Nicole Canning 966-2141 Hebron 3 Smith Drive - - - Christie Smith 966-2140
Basic Plan – Attachment 10 25-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 10 – CHILD CARE FACILITIES
Hebron 1021 Buckfield Rd. Hatch’s Family Daycare Jane Hatch 966-3531 Hiram 166 Hampshire St. - - - Monique Yandell 625-3060 Hiram South Hiram Road Miss Laurie’s Childcare Laurie Morrill 625-7163 Lovell Lovell United Church Kreative Kids Preschool Heather Sawin 925-1517 Rte 5 Mexico 16 Spring Street - - - Belinda Smith 364-7069 Mexico 39 Pine Street - - - Ruby Archer Mexico 265 Main Street Baby Steps – Giant Steps Sue Jalbert 369-0132 Development Ctr. Mexico 39 Backkingdom Rd. Kingdom Kids Doreen Jones 369-9088 Mexico 78 Osgood Cove - - - Jacqueline Libby 364-3786 Mexico 26 Carleton Ave. Wee Care Daycare Janet Touchette 364-3617 Mexico 89 Granite St. Tender Tina’s Daycare Tina Blouin 369-0605 Norway 23 Lynn Street CCI - Norway Children’s Deborah Florenz 743-7716 Ctr Norway 34 Dean Ave. - - - Judith Skinner 739-2171 Norway 21 Pine St. Sugar and Spice Daycare Rebecca Mosley 743-9236 Norway 31 Orchard Street - - - Aimee Mann 743-0374 Norway 979 Crockett Ridge Rd - - - Elizabeth Paradis Norway 22 Paris Street Unit B Community Child Care Ctr. Dawn Fritz 890-1234 Infant Center Norway 1 East Street Community Child Care Ctr. Dawn Fritz 739-2526 East Street Norway 18 Grove St. O.T. to Grow/Play Sandra Garcia 739-2242 Norway 219 Main Street MSAD 17 Guy E. Rowe Annette Farrington 890-0439 Elem. Norway 27 Whitman St. Wee Care 4-U Daycare Diana Phillips 743-7014 Norway 40 Winter St. The Growing Place Day Shirley Allen 743-6002 School Otisfield 347 Bean Rd. - - - Linda Cosgrove 539-9966 Otisfield 492 Bean Rd. 3-H Daycare Heidi Bullock 539-4050 Oxford 11 Cole Drive Tina’s Daycare Tina Larrabee 743-8213 Oxford 89 Pleasant Street CCI – Oxford Head Start - - - 743-7716 Oxford 89 Pleasant Street Oxford School Age Child Linda Allen 539-2406 Care Center Oxford 8 S. Town Farm Road - - - Ann Charest 539-2377 Oxford 245 Rabbit Valley Rd Loving Hands Family Day Deena May 539-1028 Care Robertson Oxford 104 Skeetfield Road - - - Stacey Laflamme 539-1001 Oxford 7 Deer Lane - - - Shirley Martin 689-5485 Oxford 6 Gladys Drive Rabbit Valley Daycare Lori Turgeon 539-9136 Oxford 274 Gore Rd. Greeley Brook Daycare Pamela Cox 539-2958 Oxford 4 Country Lane - - - Brenda Jones 743-2607 Oxford 295 Hebron Road Stephanie’s Childcare Stephanie Fowler 539-8833 Paris 4 Hathaway Road MSAD 17 – Club Paris, S. Luba Greene 744-0318 Paris Elem. Paris 9 Lower Swallow Road Oxford hills Children’s Bethany Webster 743-0100 House Paris 256 Alpine Street - - - Dianne Rowe 743-7268 Paris 98 High Street Daddy Day Care Kristopher Murch 739-6290
Basic Plan – Attachment 10 25-3 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 10 – CHILD CARE FACILITIES
Paris 4 Market Square Pine Tree Montessori Brendalee Plourde 743-7463 Paris 6 Upper Swallow Road Cuddle Bear Daycare Faithanne Davis 461-1826 Paris 80 Western Prom Oliver & Company Karen Oliver 743-2321 Daycare Paris 59 Paris Hill Road Holden’s Daycare Margaret Holden 743-8403 Paris 11 Hathaway Road RE-CRE-A-TION Tammy Kilgore 743-8621 DAYCARE Paris 340 High Street CCI – Gail S. Riley Deborah Florenz 743-7716 Children’s Center Paris 4 Hathaway Road CCI – Paris Elementary Deborah Florenz 743-7802 Paris 7 Boulder Avenue Rose’s Daycare Rose Hersey 743-5506 Paris 9 Hillside Avenue Hillside Daycare Tricia Heath 739-2942 Porter 21 Cross Road Precious Moments Jennifer Day-Hink 625-2369 Childcare Porter 27 Trueworthy Lane Lil Tykes Daycare Lisa Trueworthy 625-7163 Porter 71 Main Street, Suite CCI - Porter Early Head Deborah Florenz 743-7716 12 Start Porter 790 Spec Pond Road - - - Alison Stacey 625-7175 Porter 1001 Brownfield Road - - - Erika Connors 625-4260 Rumford 34 Porter Avenue Maureen’s Preschool Maureen Mayo 364-4108 Rumford 110 South Rumford Daytime Nursery Gloria Barnett 364-4693 Road Rumford 126 York Street CCI – Rumford Head Start Deborah Florenz 743-7716 Waterford 23 Town Farm Road - - - Cheryl Cheever 514-0448 Waterford 148 Valley Road Waterford Recreation and Alda McCabe 583-2559 Enrichment Clubs Waterford 2 Bog Brook Loop - - - Julie DeSorbo 583-0915 West Paris 10 East Main Street MSAD 17 – Agnes Gray Luba Greene 674-2332 School West Paris 141 Bethel Road Ledgeview Living Center Lawrence Wilday 674-2250 West Paris 9 Briggs Street Tiny Tots Child Care Amy Farnum 674-3856 Woodstock 224 Rumford Ave. Mahoosuc Kids Asso. Julie Hart 665-2861 Woodstock 431 North Main Street - - - Andrea White 665-2792
Basic Plan – Attachment 10 25-3 August 2007
Oxford County Emergency Operations Plan
ATTACHMENT 11 – SCHOOL INFORMATION
Location School Name Mailing Address/Location Grade Pupils Tel.# 207
Andover Andover Elem. 85 Pine St., PO Box 70, K-5 51 392-4381 Andover, 04216 Bethel Crescent Park 19 Crescent Lane, K-5 322 824-2839 Elem. Bethel 04217 Bethel X Gould Acad. 39 Church St., PO Box 860, 9-12 205 824-7700 Bethel 04217 Bethel Telstar High 284 Walkers Mills Rd., 9-12 325 824-2136 Bethel 04217 Bethel Telstar Middle 284 Walkers Mills Rd., 6-8 277 824-2136 Bethel 04217 Brownfield Brownfield Elem. 90 Main St., K-1 59 935-2436 Brownfield 04010 Buckfield Buckfield Jr/Sr H. 160 Morrill St., 7-12 299 336-2151 Buckfield 04220 Denmark Denmark Elem. 637 West Main St., 2-5 91 452-2360 Denmark, 04022 Dixfield Dirigo High 99 Weld St., 9-12 360 562-4251 Dixfield 04224 Dixfield Dixfield Elem. 15 Nash St., K-4 223 562-4207 Dixfield 04224 Dixfield X Rumford Grp. 160 Lincoln Ave., 1-7S 6 562-7574 Home Roy House Rumford 04276 Dixfield T W Kelly Middle Middle School St., 5-8S 234 562-7552 Dixfield 04224 Fryeburg Charles A. Snow 11 Pine St., K-5 213 935-2536 Fryeburg 04037 Fryeburg ! Fryeburg Acad. 745 Main St., 9-12 676 935-2001 Fryeburg 04037 Fryeburg Molly Ockett Mid. 25 Molly Ockett Drive, 6-8 383 935-2401 Fryeburg 04037 Hebron X Hebron Acad. Rte 119 PO Box 39, 6-12 204 966-2100 Hebron 04238 Hebron Hebron Station 884 Station Rd., K-6 88 966-3323 Hebron 04238 Hiram Hiram Elem. PO Box 293, K-6S 80 625-4621 Hiram 04041 Hiram Sacopee Valley 115 South Hiram Rd., 8-12 519 625-3208 Jr/Sr High Hiram 04041 Hiram South Hiram Elem. 213 South Hiram Rd., K-7 380 625-8116 Hiram 04041 Hiram Sacopee Valley 137 South Hiram Rd., 624-2450 Middle School Hiram 04041 Lovell New Suncook 95 Main St., PO Box H, K-5 213 925-6711 Lovell 04051 Mexico Meroby Elem. 21 Cross St., EK-8 248 364-3715 Mexico 04257 Mexico Mtn. Valley Mid. 58 Highland Terrace, 6-8 420 364-7926 Mexico 04257
Basic Plan – Attachment 11 26-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 11 – SCHOOL INFORMATION
Norway Guy E Rowe 219 Main St., K-6 402 743-5183 Norway 04268 Norway V Oxford Hills Tech 256 Main St., PO Box 313, 9-12 743-7756 Region 11 Norway 04268 Otisfield Otisfield Comm 416 Powhattan Rd., K-6 144 627-4208 Sch. Otisfield 04260 Oxford X Boxberry Sch. PO Box 2037, K-4 743-9700 Norway 04268 Oxford X Middle Sch at PO Box 324 7 10 Boxberry Norway, 04268 Oxford Madison Ave. 5 Madison Ave., 4-6 149 744-0315 Elem. Oxford 04270 Oxford Oxford Elem. 79 Pleasant St., PO Box 839, K-6 375 539-4456 Oxford 04270 Paris Paris Elem. 4 Hathaway Rd., K-6 370 744-0318 South Paris 04281 Paris Oxford Hills Comp. 256 Maine St., 9-12S 1,243 743-8914 High South Paris 04281 Paris Oxford Hills Mid. 100 Pine St., 7-8S 612 743-5946 South Paris 04281 Peru Peru Elem. 30 Main St., K-5 166 562-7223 Peru 04290 Rumford Mountain Valley 799 Hancock St., 9-12 607 364-4547 Rumford 04276 Rumford Rumford Elem. 121 Lincoln Ave., EK-5 255 364-8155 Rumford 04276 Rumford Pennacook Day 750 Forest Ave., K-12 111 364-2112 Treatment Ctr. Rumford 04276 Rumford + St. Athanasius - St. 115 Maine Ave., EK-8 82 364-2528 John Rumford 04276 Rumford Virginia Sch. 750 Forest Avenue, K-5 111 364--2112 Rumford 04276 Sumner Hart./Sumn. Elem. 145 Main St., EK-6 326 388-2681 Sumner 04292 Waterford Waterford Mem. Valley Rd., K-6 127 583-4418 Waterford 04088 West Paris Agnes Gray 170 Main St. 2-6 90 674-2332 West Paris 04289 West Paris Legion Mem. 20 Kingsbury St., K-1 29 674-2671 West Paris 04289 Woodstock + Forestdale Sch. 27 Perkins Valley Rd., K-9 36 674-2934 Bryant Pond 04219 Woodstock X Western ME Acad. 45 Florica Rd., 3-11S 12 364-2580 Livermore Falls 04254 Woodstock Woodstock Sch. 224 Rumford Ave., K-5 104 665-2228 Bryant Pond 04219 X = Private Non-sectarian; ! = Private Non-sectarian w/ 60% or more publicly-funded students; + = Private Sectarian; Grade Span Coding: S = Special Education
Basic Plan – Attachment 11 26-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
HEALTH CARE FACILITIES
a. FACILITY/LOCATION MAILING ADDRESS PHONE b. Hospitals
Rumford Community Hospital 420 Franklin St. 369-1000 Capacity: 25 Rumford, ME 04276
Stephens Memorial Hospital 181 Main St. 743-5933 Capacity: 50 Norway, ME 04268
c. Clinics/Medical Centers
BETHEL Bethel Family Health Care Diana Milot, Exc. Dir. 824-2193 32 Railroad St. PO Box 1367 Rehabilitation Agency . Bethel, ME 04217
Sacopee Valley Health Center Mary Agnes Gilman, Exc. Dir. 625-8126 70 Main St. PO Box 777 Porter Parsonsfield, ME 04047
CANTON Victorian Villa Rehab. & Living Ctr. Mark A. Jacobs 597-2510 26 Pleasant St. . PO Box 636 Capacity: 47 Dual . Canton, ME 04221
Victorian Villa Living Center Capacity: 62 Level II residential care facility with a licensed capacity. of 7 or more residents.
Victorian Villa ADC Program Capacity: 12 ADSP (Adult Day Services Program)
DIXFIELD Elsemore-Dixfield Center John. S. Welsh, Pres . 369-0146 Rural Health Clinic 100 Weld St. Dixfield, ME 04224
FRYEBURG Fryeburg Health Care Center James H. Dutton 935-3351 70 Fairview Drive PO Box 127 Capacity: 52 Dual Fryeburg, ME 04037
Fryeburg Residential Care Center Capacity: 22 Level II residential care facility with a licensed capacity of 7 or more residents.
Basic Plan – Attachment 12 27-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
Fryeburg H.C.C. Adult Day Care Capacity: 6
NORWAY Norway Rehab. & Living Ctr. Carolyn Farley 743-7075 Capacity: 42 Dual 29 Marion Ave. Norway, ME 04268
Assisted Living Unit Capacity: 28 Level II residential care facility w/ licensed capacity of 7 or more residents.
Stephens Memorial Hospital Timothy Churchill, Pres. 743-5933 Capacity: 50 Acute, 10 Swing 181 Main St. Norway, ME 04268
Western Maine Family Practice Timothy Churchill, Pres/CEO 743-9292 Rural Health Clinic 193 Main St., Suite 11. Norway, ME 04268
Western ME Obstetrics & Gynecology Timothy Churchill, Pres/CEO 743-7605 Rural Health Clinic 193 Main St. Norway, ME 04268
Western Maine Pediatrics Timothy Churchill, Pres/CEO 743-8766 Rural Health Clinic 193 Main St. Norway, ME 04268
RUMFORD Rumford Community Home 11 John F. Kennedy Lane 364-7863 Capacity: 8 Skilled Nursiing, PO Box 430 24 Nursing Facility Rumford, ME 04276
Assisted Living Unit Capacity: 53 Level II residential care facility w/licensed capacity for 7 or more residents.
Rumford Hospital John Welsh, President 369-1000 Capacity: 15 Acute, 10 Swing 420 Franklin St. Critical Access Hospital Rumford, ME 04276
Swift River Health Care John Welsh, President 369-0146 Rural Health Care 430 Franklin St. Rumford, ME 04276
SOUTH PARIS Maine Veterans Home Matthew Lessard 743-6300 Capacity: 62 DUAL , 477 High St. 28 Level II South Paris, ME 04218
Assisted Living Unit residential care facility w/licensed capacity for 7 or more residents. Basic Plan – Attachment 12 27-2 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
Market Square Health Care Facility Phillip Dubois 743-7086 Capacity: 76 DUAL 3 Market Square 22 Level II South Paris, ME 04218
WEST PARIS Ledgeview Living Center Lawrence A. Wilday 674-2250 Capacity: 81 DUAL 141 Bethel Rd. 24 Level II West Paris, ME 04289
Ledgeview Residential Center residential care facility w/licensed capacity for 7 or more residents
AMBULANCE AND RESCUE SERVICES NON-EMERGENCY
Andover Rescue Bethel Rescue 824-2744 Buckfield Rescue 336-2999 Fryeburg Rescue 935-3024 Med-Care Ambulance 363-3884 Oxford Rescue 539-4509 PACE Ambulance 743-5933 800-675-1122 Sacopee Rescue 625-3088 Stoneham Rescue 928-2242 Tri-Town Ambulance 674-2400
Basic Plan – Attachment 12 27-3 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
EXTENDED AND ASSISTED LIVING FACILITIES
FACILITY/LOCATION MAILING PHONE
FRYEBURG Fryeburg Health Care Center ADCP PO Box 127 935-3351 77 Fairview Drive Fryeburg, ME 04037-0127
NORWAY The Progress Center PO BOX 68 743-8049 35 Cottage St. Norway, ME 04268
RUMFORD Rumford Group Homes 160 Lincoln Avenue 364-3551 Rumford, ME 04276
Greenleaf House 160 Lincoln Ave. 369-9230 346 Pine St. Rumford, ME 04276 DIXFIELD Roy House 160 Lincoln Ave. 562-7574 762 Weld St. Rumford, ME 04276
Transition House 160 Lincoln Ave. 562-7662 61 Holt Hill Rd. Rumford, ME 04276
MENTAL HEALTH SERVICES
Oxford County Mental Health Services 150 Congress St. 743-6161 28 Winter St ., Apt. 3 Rumford, ME 04276 Norway
Oxford County Mental Health Services 150 Congress St. 364-3549 Rumford, ME 04276
Tri-County Mental Health Services 143 Pottle Rd. 743-7911 . Oxford, ME 04270
Tri-County Mental Health Service 49 Congress St. 364-7981 Rumford, ME 04276
Basic Plan – Attachment 12 27-4 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
ASSISTED LIVING FACILITIES
Town/Facility Corporate Information Population Served
(ii) Buckfield Arthur’s Foster Home – 4 Bed Mary Ann Arthur Mentally Retarded Level III Res. Care Facility License: Annual Traumatic Brain Injury 45 High St., Buckfield 04220 Payment: Waiver Private Phone: 336-2769
(iii) Canton Victorian Villa Mark A Jacobs Elderly Adult Day Care Program – 12 License: Annual Mentally Ill/Retarded Adult Day Services Program Payment: Medicaid Traumatic Brain Injury 26 Pleasant St., Canton 04221 Alzheimer’s Phone: 597-2510 Handicap Accessible
Victorian Villa Living Ctr – 62 Bed Mark Jacobs Elderly Level IV PNMI Res.l Care Facility License: Annual Mentally Ill/Retarded 24-26 Pleasant St., Canton 04221 Payment: Cost Reimbursement/DHS Traumatic Brain Injury Phone: 597-2250, 597-2006 Handicap Accessible Fax: 597-2632 Alzheimers-Other
(iv) Fryeburg Fryeburg Res. Care – 22 Bed James H. Dutton Elderly Level IV PMNI Res. Care Fac. License: Annual Alzheimer’s 70 Fairview Dr. Fryeburg 04037 Payment: Cost Reimbursement/DHS Handicap Accessible Phone: 935-3351
Hatch’s Residence – 2 Bed Donna M. Hatch Elderly Level I Res. Care Fac., 44 License: Biannual Traumatic Brain Injury Haleytown Rd.,Fryeburg 04037 Payment: Private Pay Alzheimer’s Phone: 935-4479
Hicks Asst. Living Ctr. – 20 Bed James H. Dutton Elderly Level IV PMNI Res. Care Fac. 67 License: Annual Alzheimer’s Oxford St., Fryeburg 04037 Payment: Cost Reimbursement/DHS Handicap Accessible Ph: 935-2985; Fax: 935-3212
(v) Harrison John Wolman’s House – 3 Bed John Wolman Mentally Retarded Level III Res. Care Fac., 254 Fogg License: Provisional Rd., Harrison 04040 Payment: Private Pay Phone: 583-6968
Basic Plan – Attachment 12 27-5 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
(vi) Mexico Fourth St.Home – 4 Bed Joseph Sirois Mentally Retarded Level III Res. Care Fac. License: Annual Handicap Accessible 22 Fourth St., Mexico 04257 Payment: Waiver State Phone: 369-0678, 369-0141 Fax: 369-0141
New Hope Home – 6 Bed Joseph Sirois Mentally Retarded Level III PMNI Res. Care Fac. License: Provisional Handicap Accessible 20 Maple St., Mexico, 04257 Payment: Cost/Reimbursement/DHS Phone: 369-0019, 364-4561 Fax: 369-0141
(vii) Norway Beal Street – 4 Bed Greg Frasier Mentally Ill Level III Res. Care Fac. License: Provisional Mentally Retarded 7 Beal St. Norway 04268 Payment: Waiver State Other Pop. Ph: 743-6902 Fax: 744-0452
Norway Rehab & Living Center – Carolyn Farley Elderly 29 Bed Level IV PMNI Res. Care License: Annual Alzheimer’s -Other 24 Marion Ave. Norway 04268 Payment: Cost Reimbursement/DHS Phone: 743-7075
Pleasant Street – 4 Bed Debra Davenport Mentally Ill Level III Res. Care Fac. License: Biannual Mentally Retarded 93 Pleasant St. Norway 04268 Payment: Waiver State Other Pop. Phone: 743-0181, 622-7566 Handicap Accessible Fax: 744-0720
Pleasant Street Apts – 2 Bed Debra Davenport Mentally Ill Level I Res. Care Fac. License: Biannual Mentally Retarded 93 Pleasant St, Norway 04268 Payment: Private Pay Other Pop. Phone: 744-0618, 622- 7566
Spring Street Home – 5 Bed Ronald Messore Mentally Retarded Level III PMNI Res. Care Fac. License: Annual Handicap Accessible 9 Spring St., Norway 04268 Payment: Cost Reimbursement/DHS Ph: 743-8429; Fax: 743-5804 Mailings to Terry Hoyt, Progress Ctr., PO Box 68, Norway
Youngs Family Home – 3 Bed Helen K. Young Pop. Served Level III Res. Care Fac., 516 License: Annual Mentally Ill Greenwood Road, N. Norway Payment: Private Pay Mentally Retarded 04268 Phone: 527-2760 Traumatic Brain Injury
Basic Plan – Attachment 12 27-6 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
(viii) Otisfield Mill Brook Farm – 1 Bed Sharon F Matthews Elderly Level I Res.l Care Fac. License: Biannual Mentally Retarded 267 Rayville Rd., Otisfield 04270 Payment: Waiver Private Handicap Accessible Phone: 539-2468 (ix) Oxford Bandy’s Foster Home – 1 Bed Thea A Bandy Mentally Ill Level I Res. Care Fac. License: Biannual Mentally Retarded 186 Main St, Oxford 04270 Payment: Waiver State Phone: 539-4691
Rabbit Valley Road, CLA – 3 Bed Ms. Deborah M. Penny Mentally Ill Level III Res. Care Fac. 158 License: Biannual Rabbit Valley Rd., Oxford 04270 Payment: Cost Reimbursement/DHS Phone: 539-8618, Fax: 777-1605
(x) Rumford Horizons Unlimited – 8 Bed Joseph Sirois Mentally Retarded Level IV PNMI Res. Care Fac. License: Annual Handicap Accessible 319 Swain Rd., Rumford 04276 Payment: Cost Reimbursement/DHS Phone: 364-8842, 364-4561 Fax: 369-0141
One Twenty Five Franklin Street – Kim Sequoia Mentally Ill 5 Bed Level III Res. Care Fac. License: Annual 125 Franklin St., Rumford 04276 Payment: Cost Reimbursement/DHS Phone: 364-5851,
Rumford Community Home – 53 Robert Armstrong, Interim Dir. Elderly Bed Level IV PNMI Res. Care Fac License: Annual Alzheimer’s Disease 11 John F Kennedy Lane Rumford Payment: Cost Reimbursement/DHS Handicap Accessible 04276 Phone: 364-7863, 364-7786 Fax: 364-2672
(xi) South Paris Elm Hill – 3 Bed Level III Res. Greg Fraiser Mentally Ill Care Fac., 69 Elm Hill Rd., S. License: Annual Mentally Retarded Paris 04281 Payment: Waiver State Other Pop. Phone: 743-2861, 743-6899 Fax: 743-0818
Frederick Ave. Foster Home – 4 Ronald Messore Mentally Retarded Bed Level III Res. Care Fac. License: Annual 3 Frederick Ave., S. Paris 04281 Payment: Waiver State Phone: 743-056, 743-8049 Mailings to Terry Hoyt, Progress Ctr., PO Box 68, Norway 04268
Basic Plan – Attachment 12 27-7 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 12 – HEALTH CARE, EXTENDED and ASSISTED LIVING FACILITIES
Karla Jacobson Group Home – 6 Ronald Messore Mentally Retarded Bed Level III PNMI Res. Care Fac. License: Annual Handicap Accessible 21 Paris Hill Rd., S. Paris 04218 Payment: Cost Reimbursement/DHS Phone: 743-7585, 743-8049 Mailings to Terry Hoyt, Progress Ctr., PO Box 68, Norway 04268
Maine Veterans’ Home S. Paris – Mr. Matt Lessard Elderly 90 Bed Level IV PNMI Res. Care License: Annual Mentally Ill Fac. 477 High St., S. Paris 04281 Payment: Cost Reimbursement/DHS Traumatic Brain Injury Ph: 743-6300; Fax: 743-7595 Alzheimer’s -Other. Handicap Accessible
Paris Home – 4 Bed Level III Res. Ms. Stephanie A Butterfield Elderly Care Fac. 14 Paris Promenade, S. License: Annual Mentally Il Paris 04281 Payment: Private Pay Mentally Retarded Phone: 647-8244, 743-6354 Handicap Accessible Fax: 647-2244
(xii) Upton Dapalito Foster Home – 2 Bed Mr. Robert P Dapolito Mentally Retarded Level III Res. Care Fac. License: Annual 201 Back St., Upton 04261 Payment: Waiver State Phone: 533-2731
(xiii) Waterford Moody Home – 3 Bed Mrs. Gertrude T. Moody Elderly Level III Res. Care Fac., 49 Just License: Biannual Mentally Ill Rite Acres Waterford 04088 Payment: Private Pay Mentally Retarded Phone: 743-6547 Handicap Accessible
(xiv) West Paris Ledgeview Res. Ctr – 24 Bed Mr. Lawrence A Wilday Elderly Level IV PNMI Res. Care Fac. License: Annual Handicap Accessible 141 Bethel Rd., W. Paris 04289 Payment: Cost Reimbursement/DHS Phone: 674-2250
Park Street W. Paris – 4 Bed Ms. Lori M. Dean Elderly Level III Res. Care Fac. License: Biannual Mentally Ill 26 Park St., W. Paris 04289 Payment: Private Pay Mentally Retarded Phone: 674-3372 Alzheimer’s - Other
West Paris– 4 Bed Level III Res. Greg Frasier Mentally Ill Care Fac. 222 Main St., W. Paris, License: Annual Mentally Retarded 04289 Phone: 674-2202 Payment: Waiver State Other Pop.
Basic Plan – Attachment 12 27-8 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 13 –SHELTERS
Sleep Food Survey Date Name SAD Cap. Cap. Pets Gen. Chapt. Or Agrmnt LARGE REGIONAL SHELTERS Oxford Hills Comp. High Sch. 17 150 2000 Yes UVC 1/29/2008 256 Main St., Paris Dirigo High School 21 138 300 No UVC 1/29/2008 145 Weld St., Dixfield Buckfield Jr & Sr. High Sch. 39 122 150 Yes UVC 1/29/2008 160 Morrill Road, Buckfield Mountain Valley High Sch. 43 200 500 Yes Yes UVC Yes 779 Hancock Street, Rumford Telstar Regional High Sch. 44 171 1005 Yes Yes UVC 1/29/2008 284 Walkers Mills Rd., Bethel Sacopee Valley High Sch. 55 133 500 Yes UVC 1/29/2008 215 South Hiram Rd., Hiram Molly Ockett Middle School 72 100 300 Yes Yes UVC 1/29/2008 25 Molly Ockett Dr., Fryeburg SMALL REGIONAL SHELTERS Crescent Park Sch 44 75 200 Yes No UVC 1/29/2008 19 Crescent Ln., Bethel Hartford-Sumner Elem. Sch. 39 102 150 No UVC 1/29/2008 145 Main St., Sumner Mt. Valley Middle Sch. 43 116 500 Yes UVC Yes 58 Highland Terr., Mexico Waterford Elementary 17 72 No UVC 1/29/2008 148 Valley Rd., Waterford Waterford Fire Department 25 100 Yes UVC Yes 366 Valley Road, Waterford
Basic Plan – Attachment 13 28-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 13 –SHELTERS Oxford Hills Middle Sch. 17 100 No UVC Yes 100 Pine St., Paris Dirigo Middle School 21 86 300 No UVC 1/29/2008 45 Middle School Dr., Dixfield Woodstock Sch. 44 50 No UVC 1/29/2008 244 Rumford Ave. Woodstock Paris Fire Department 75 140 Yes UVC 1/3/2008 137 Western Ave., Paris Agnes Gray Elem. 17 76 No UVC 1/29/2008
Sacopee Valley Middle School 55 Yes UVC 1/29/2008 137 South Hiram Rd., Hiram
UVC – United Valley Chapter 795-4004 Eric Lynes, Director Email: [email protected]
Basic Plan – Attachment 13 28-4 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 14 – HIGH AND SIGNIFICANT HAZARD DAMS
SIGNIFICANT HAZARD DAMS
Name Owner Location River/Stream Plan
Anasagunticook R.J. Fortier Canton Whitney Brook Outdated Lake Hydropower, Inc.
Colcord Pond Porter Porter Unknown No
Colton Brook Oxford County Stow Colton Brook Outdated Soil and Water
Hobbs Pond Norway Norway Pennesseewassee Outdated
Howard Pond Howard Pond Hanover Current Camp Owners
Locke Mills Greenwood Greenwood Alder River Current
Moose Pond Denmark Denmark Moose Pond Current Storage Brook
North Pond Buckfield Village Buckfield North Pond` No Corp.
Patte Brook USDA Forest Albany Twp. Patte Brook No Service W M Nat. Forest
Upper Rumford Falls Rumford Androscoggin Current Power Co. River
Basic Plan – Attachment 14 29-1 August 2007 Oxford County Emergency Operations Plan
ATTACHMENT 14 – HIGH AND SIGNIFICANT HAZARD DAMS
HIGH HAZARD DAMS
Name Owner Location River/Stream Plan
Abbott Brook Dike FPLE Maine Lincoln Plantation. Abbott Brook Current Hydro LLC
Aziscohos FPLE Maine Lincoln Plantation Magalloway River Current Hydro LLCL
C. Withington & George Doughty & Buckfield Nezinscot No Son Robert Lipham
McDonough Brook Stow Stow McDonough Brook Outdated
Middle Dam FPLE Energy Township C Richardson Lake Current Project Maine Hydro LLC
Mount Zircon Rumford Water Rumford Zircon Brook Current District
Upper FPLE Energy Richardsontown Rapid River Current Maine Hydro LLC Twp
Norway Lake Norway Norway Penneseewassee Outdated
Basic Plan – Attachment 14 29-2 August 2007 Oxford County Emergency Operations Plan
ANNEX I HAZARDOUS MATERIALS
Article IX. DRAFT Article X. AUGUST 2006
Oxford County Emergency Operations Plan
ANNEX I HAZARDOUS MATERIALS
TABLE OF CONTENTS
Article XI. ANNEX I HAZARDOUS MATERIALS
30. PURPOSE 30-1 31. SITUATION AND ASSUMPTIONS 30-1 32. CONCEPT OF OPERATION/DIRECTION AND CONTROL 30-3 33. INITIAL RESPONSE 30-5 34. INCIDENT RESPONSE LEVELS 30-6 35. INTERNAL AND EXTERNAL NOTIFICATION PROTOCOL 35-1 36. RADIOLOGICAL/NUCLEAR INCIDENT PROTOCAL 35-2 37. EVACUATION PROCEDURES 37-1 EVACUATION CHECKLIST 37-5
Article XII. ANNEX I ATTACHMENTS
38. ATTACHMENT 1 - METHODS AND PROCEDURES FOR EMERGENCY RESPONDERS AND MEDICAL PERSONEL 38-1 39. ATTACHMENT 2 - HAZMAT TEAM STANDARD OPERATING PROCEDURES 39-1 40 ATTACHMENT 3 - MEDICAL SURVEILLANCE PROGRAM 40-1 MEDICAL SURVEILLANCE PROGRAM FORM 40-5 41. ATTACHMENT 4 - HAZARDOUS MATERIALS FACILITIES 41-1 TABLE I1 41-3 FACILITY DATA 41-4 MAPS 41-13 42. ATTACHMENT 5 - POPULATION CENTER DATA EHS FACILITY LOCATIONS 42-1 43. ATTACHMENT 6 - FACILITY AND COUNTY RESOURCES 43-1 44. ATTACHMENT 7 - FEDERAL AND STATE NOTIFICATIONS 44-1 EMERGENCY RELEASE NOTIFICATION CHECK LIST 44-3 COMMUNITY NOTIFICATIONS FORM 44-4 HAZMAT TEAM OFF-SITE RESPONSE FORM 44-5 INITIAL NOTIFICATION FORM 44-6 45. ATTACHMENT 8 - EMERGENCY CONTACT NUMBERS 45-1 46. ATTACHMENT 9 - HAZARDOUS INCIDENT PROCEDURE CHECKLISTS 46-1 47. ATTACHMENT 10 - INCIDENT MANAGEMENT ASSISTANCE TEAM TRAINING REQUIREMENTS 47-1 48. ATTACHMENT 11 - EMERGENCY HAND SIGNALS 48-1 49. ATTACHMENT 12 - MUNICIPAL HAZMAT FORM 49-1 50. ATTACHMENT 13 - ACROMYNS 50-1 51. ATTACHMENT 14 - REGULATORY REQUIREMENTS 51-1
Annex I Hazardous Materials i August 2007
Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS l. PURPOSE
This annex has been developed because facilities within the county generate or store hazardous chemicals above certain threshold quantities specified under the laws and regulations required to meet the Act of 1986 (PL 99-499) Section 303– “Comprehensive Emergency Response Plans” and Title 37B, MRSA Chapter 13– An Act to Implement, Administer and Enforce the United States Emergency Planning and Community Right-to-Know Act of 1986 Section 794 – “Local Emergency Response Plans”. It also complies with the planning requirements of 29 CFR Part 1910.120(q) and 40 CFR Part 311.
The annex will: 1. Define the roles, responsibilities and relationships of emergency services, the government and local facilities in response to a hazardous materials incident. 2. Provide policies and procedures emergency responders will follow in the event of a hazardous materials incident. 3. Outline response procedures for protecting specific populations in the event of a hazardous materials incident. ll. SITUATION AND ASSUMPTIONS
A. SITUATION
1. The most likely technological hazard to occur in Oxford County that would rapidly overwhelm municipal resources would be an incident involving hazardous materials. Hazardous materials are defined as explosive, flammable, combustible, corrosive, oxidizing, toxic, infectious, or radioactive materials that, when involved in an accident and released in sufficient quantities, put some portion of the general public in immediate danger from exposure, contact, inhalation, or ingestion. Extremely Hazardous Substances (EHS) comprise a list of chemicals identified be the EPA on the basis of toxicity, and listed under Title III of SARA. Hazardous chemical means all hazardous chemicals as defined under 40 Code of Federal Regulations, Part 355.20. For the purposes of this annex, EHS facilities are facilities with reportable amounts of any EHS. Other facilities listed have reportable amounts of hazardous chemicals other than EHS. A reportable quantity meets the threshold reporting quantity as set forth by law, therefore because a facility is absent from this document does not negate the possibility of hazardous materials existing on the premises. A Hazardous Materials incident was discussed and rated in the Oxford County Hazard Mitigation Plan.
2. There are three phases of immediate hazardous materials emergency response activity. They are: discovery and notification, preliminary assessment ; and containment and mitigation . This annex is intended to provide guidelines and serve as a reference manual for all phases of hazardous materials emergency response. The annex is focused on stationary and transportation hazardous material emergencies requiring a response effort by responders from outside the immediate release area or by other designated responders (i.e., local and state response agencies, fire departments or HAZMAT team. Stationary areas of risks include the locations of hazardous materials fabrication, processing, or storage facilities, as well as all hazardous waste treatment, storage, and disposal sites. Transportation incidents can occur along any of the major highways, rail lines or pipelines. The goal is to provide standardized methods of response in order to safeguard responders and citizens within the area of impact, limit injuries and damage to property, maintain the continuity of government and return the area to normal. Hazardous Materials Annex I 30-1 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
3. There are currently 7 EHS facilities within Oxford County and 31 (some with multiple locations) additional companies reporting hazardous chemicals. This does not reflect the hazardous material vehicles that enter, traverse, and then leave the county, in route to other facilities in and outside of the State.
4. There have been hundreds of spills of all sizes in Oxford County since the DEP began tracking them; most spills are relatively small and located at stationary sites. However, there have been a number of transportation related events, including a 2,000 gallon gasoline spill at the intersection of Routes 108 & 140 in Canton, a 1,000 gallon spill at Canton Point and a 6,700 gallon spill in Woodstock. Communities at greater risk of transportation related hazardous materials events include Rumford, Mexico, Canton, Bethel, Norway, Paris, Oxford, West Paris, Greenwood, Dixfield and Peru.
5. The EHS present in Oxford County are listed in TABLE 1, Attachment 4. These chemicals are primarily substances that will not travel far from their containers unless in gaseous form. The primary damage will be from inhalation of the EHS by people caught in the downwind cloud plume or environmental damage to waterways resulting in loss of wildlife and possible contamination of water supplies.
6. This plan uses Cameo , a computer aided mapping program, as a method of determining areas that may be affected by a chemical release or spill. The hazard identification is based on guidance developed by the Federal Emergency Management Agency, U. S. Environmental Protection Agency and the U. S. Department of Transportation ( Technical Guidance for Hazards Analysis ). The vulnerable zone mapping was developed using Cameo worst-case scenarios
7. There are several main transportation routes within the County. Rt. 26 crosses though the center in a NW direction from Oxford to Upton. Rt. 5 travels north from Hiram to Andover. U.S. Rt. 2 travels east from the Gilead area to East Dixfield. Rtes. 108, 140, 302, 113 & 160 are also heavily traveled. See attachment 4 for county map. For security reasons, detailed facility routes used for transportation of chemicals will not be published in this annex. However, that information is available to emergency responders by contacting the Oxford County EMA office if an emergency event occurs .
8. There are two railroads serving the Oxford County area (RTAC 7 Region). The St. Lawrence and Atlantic Company owns close to ninety miles of active line from Portland to Montreal. This railroad has the only hi-cube, double-stack clearance in northern New England for inter-modal trains. The Guilford Rail System (Pan Am Railways) holds around eighty-six miles of active line in this region. The Rumford spur runs between Leeds Junction and the NewPage Paper Mill in Rumford and includes service to International Paper Company in Jay. Both major railroad companies transport hazardous chemicals to facilities within Oxford County. Due to the sensitivity of the information, transported chemicals will not be listed in this annex, however when a train is assembled the companies know the location of the hazardous chemicals on the train. See attachments 4 and 8 for emergency contact information and route maps.
9. Natural gas pipelines transmit gas through the County from New Hampshire to Gilead thence into Albany where it splits into two branches. A northern branch goes through sections of Bethel, Greenwood, Rumford, Peru and Canton to International Paper in Jay and a southern branch through Waterford, Harrison and Otisfield. See attachments 4 and 8 for contact information and route maps. Hazardous Materials Annex I 30-2 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
10. There are no chemicals within the county being transported by water or air at this time and no international border crossings.
B. ASSUMPTIONS
1. The size of vulnerable zones around any incident is chemical, weather and terrain dependant.
2. Few facilities have completed a technical Hazard Analysis to determine vulnerable areas. Most rely on the analysis completed as part of this planning effort.
3. Local emergency responders have HAZMAT awareness training, will make an initial assessment upon arrival, will identify the substance and use the D.O.T. Guidebook as a preliminary guide in determining areas that may need to be evacuated or protected during an emergency. First responders at the operations level will perform rescues as the incident permits without putting themselves in danger and will notify the local hospital that will be receiving the victims.
4. Emergency responders will follow these guidelines set forth by NIMS and this annex when responding to hazardous materials emergencies in order to work safely and effectively. Approved Standard Operating Procedures that are currently in place will be followed. lll. CONCEPT OF OPERATIONS/DIRECTION AND CONTROL
1. As stated in the Basic Plan and Annex A, the NlMS version of the Incident Command System (ICS will be used for all County command and control operations. In accordance with SARA Title lll, each municipality will designate a community emergency coordinator who shall make determinations necessary to implement the plan. In most communities, these responsibilities will be given to the Fire Chief/Incident Commander.
2. Responders that arrive at a HAZMAT incident will take awareness actions only unless trained at the operations level, in which case they will take operations level actions.
3. Rapid communication is important to ensure a prompt and coordinated response. Communications must be maintained between the Oxford County Regional Communications Center (RCC), the first responders, the hospital emergency rooms, and the municipal and County EOCs. Therefore all radio communication traffic will be managed by the RCC. The Incident Commander, with assistance from the municipal or County EMA/EOC will establish communications and frequency protocols and assignments to reduce confusion on the radios. The RCC will receive calls, elicit information, dispatch first responders, relay information to first responders prior to their arrival on scene, and make notifications. .
4. The HAZMAT/DECON teams may be called out under the following circumstances: a. When requested by NewPage to respond to an on-site spill at the Rumford mill, according to the terms of the mutual aid agreement of August 1, 2005. b. When requested by the Chief Elected Official or designee of any municipality in Oxford County c. When requested by the State
Hazardous Materials Annex I 30-3 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
5. Members of the HAZMAT team when responding to a HAZMAT spill, whether on-site at the NewPage facility, or in the community as part of a joint response, shall at all times be under the command and control of the HAZMAT Team Leader. The DECON team will be under control of the Incident Commander.
6. The Incident Commander will contact the Oxford County EMA, with assistance from the RCC, in order to request regional HAZMAT/DECON Response Teams from outside the County and from the State. The County EMA office will contact the Maine Emergency Management Agency and request that additional HAZMAT response resources be deployed to the incident.
7. The towns of Porter and South Hiram are unique in Oxford County. Though E911 calls go to the RCC, fire and rescue are dispatched through York County Communications (YCC), via notification by RCC, and all communications from the Incident Commander will pass through YCC. Requests by the Incident Commander for mutual aid fire and rescue departments will be handled by YCC, if the request is for agencies in York County, or forward the request to RCC or Cumberland County for agencies in their respective counties. Requests for HAZMAT/DECON or Regional Response Teams from the Incident Commander will be processed through YCC. Available responders include the Kennebunk and/or Portsmouth Naval Shipyard, Bridgton and NewPage HAZMAT teams and the Oxford County DECON team. Oxford County EMA and the RCC has the responsibility to notify all State and Federal agencies of the incident, remain in direct contact, and will coordinate alerting, warning and release of public information.
8. If the event involves a railroad, railroad personnel will cooperate and coordinate with the Emergency Response Team to determine equipment and methods necessary to assess the consequences of any release and provide information concerning locations of hazardous chemical cars and construction detail specific to rail cars. Evacuation, mobilization, restoration, cleanup, decontamination and personnel access movement control procedures will be coordinated with the local civil authority and the railroad prior to implementation.
9. First responders will rely primarily on radio communications, augmented by cellular phones. The County and municipal EOCs will communicate with the responders by radio and with other agencies by phone. Please see Basic Plan Attachments 9, 10, 11, & 12 and this Annex Attachment 8 for numbers, frequencies and protocols.
10. The On-Site Incident Commander shall remain in overall charge of the hazard sector and/or incident until a formal emergency termination has occurred. The person in charge of the municipal EOC shall work together with the On-Site Incident Commander in a unified command structure, but the Incident Commander shall have the final say in all matters pertaining to the hazard sector operations and decisions which impact emergency responder, citizen and/or employee safety. Under most circumstances, response to emergencies is initiated at the local level with local resources the first to be committed. Use and coordination of resources and the management of the situation is a local public safety responsibility, with each municipality having authority to direct and control emergency operations within its boundaries.
11. When the On-Site Incident Commander has confirmed a Level 2 or Level 3 emergency, the RCC will begin to initiate a sequence of response events. One of the first procedures will be to notify personnel assigned to the EOC to report immediately to the designated EOC location. Upon arrival at the location, the first EOC responder will call RCC for additional information and request direct communications with the On-Site Incident Commander and/or the Security Officer. For some Level 2 incidents, the EOC may not be necessary, in which case, the On-Site
Hazardous Materials Annex I 30-4 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
Incident Commander will advise RCC to notify all EOC Officials of the nature of the incident and to stand by for further information. EOC Officials will make themselves available to assist the Incident Commander and establish the EOC should the need arise. If the person in charge of the EOC decides that the EOC is necessary, it may be established at any time. The Incident Commander must then be promptly advised.
IV. INITIAL RESPONSE
There will be no warning prior to the accidental release of a hazardous material. The facility manager, transporter, or first responders will be the first on the scene with capability to identify the incident. The facility manager or incident commander must notify and warn the RCC of the incident specifics so that other responders and emergency managers may take appropriate actions.
Whenever there is any question as to whether or not a spill, release, or potential release of a hazardous substance is an emergency, it should be determined to be an emergency. Initiate the proper defensive actions, and begin a sequence of notifications according to this annex. Public warning may be accomplished door-to-door or through mobile or portable public address systems by on-scene personnel under the direction of the IC and/or by the municipal or County EOC by contacting local television and radio stations, if necessary, with the request that emergency information be transmitted. The Oxford County EMA will notify the Maine State Police and the Maine EMA of the incident specifics as soon as possible. The RCC will call the HAZMET/DECON teams. If subsequent evaluation of the situation shows that an emergency does not exist, the incident can be re-classified accordingly.
In many cases, law enforcement personnel will be the first people to respond to an incident. If possible they should make the following assessment and relay the information to the responding services. The level of training and personal protective equipment will limit activities. Do not enter incident area without appropriate protective clothing and equipment.
__ Observe the situation from a safe distance, using binoculars if necessary __ Confirm the location and damages or injuries __ Check the wind direction and prevailing weather __ Identify the source of hazardous material __ Refer to the orange Emergency Response Guidebook (DOT) for Initial Response and to Hazardous Materials Incidents for emergency response information __ Report the findings to dispatcher including safe access routes and size of hazard area __ Serve as temporary on scene communications point until help arrives. Ultimately the fire department will establish an incident command post. __ Estimate the potential harm to life, property and environment, as necessary __ Secure the area __ Evacuate the immediate affected area, especially downwind, downstream and crosswind __ Establish and control the incident perimeter area. __ Brief the Incident Commander and coordinate further activities with Command Post __ Implement evacuation procedures in designated areas
A first responder assessment must identify the possible hazards to health and the environment, considering the direct and indirect effects from the chemical involved in the incident . Notification must follow established protocol to avoid confusion and divided responsibilities.
Hazardous Materials Annex I 30-5 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
If the event involves a railroad, standard emergency response notification and operating procedures will be followed. Hazardous shipping papers describing the dangers involved with the specific material and immediate response instructions are available through the Dispatch office of the railroad or the Conductor on the scene.
If the event involves a pipeline, standard emergency response notification and operating procedures will be followed. The following are recommended safety procedures from The Pipeline Group-Midwest:
a. Determine the wind direction on your way to the site and approach from upwind . b. Upon arrival at the site, do not drive into any vapor cloud. Park vehicles a safe distance from vapor clouds or fires. Turn off engines . Stay away from vapor cloud – DO NOT WALK INTO IT . c. Evacuate everyone from the danger area to an upwind location. d. Barricade the emergency area. Establish a blockade for any highway that passes through or near the area. e. Eliminate all sources of ignition if there is a vapor cloud-such as engines, electric motors, pilot lights, cell phones, two way radios, CB radios, burn barrels and smoking materials . f. Maintain contact with the pipeline company personnel until they arrive. The person in charge will identify himself. g. Do NOT attempt to extinguish any primary fire source until pipeline company employees arrive and their representative directs this action. Perimeter fires may be extinguished at your discretion. h. If a railroad passes through the emergency area, contact the railroad and request that they stop movement of trains through the area until notified that the area is safe. i. Determine if the vapor cloud is moving or expanding in size. Petroleum vapors will tend to flow to low areas. Therefore, keep people away from nearby low areas especially if the pipeline release is at a nearby high elevation. Natural gas is lighter than air and thus these vapors will rise and dissipate quickly j. Do not put water or other chemicals on vapor cloud unless directed to do so by pipeline company personnel. k. Do not attempt to ignite the vapor cloud. A pipeline company employee using a flare gun will usually do the dangerous procedure. l. If the engine of your vehicle stops unexpectedly, do not attempt to restart it m. A pipeline company employee will tell you when the emergency is over. n. By product dangers include carbon monoxide and hydrogen sulfide – ( H2S is an immediate extreme health hazard ).
V. INCIDENT RESPONSE LEVELS:
Response levels are categorized in a standard system throughout the state to provide a level of evacuation, shelter and response efforts matched to the severity of the incident. The categories are: • Level 1 POTENTIAL EMERGENCY CONDITION • Level 2 LIMITED EMERGENCY CONDITION • Level 3 FULL EMERGENCY CONDITION
Hazardous Materials Annex I 30-6 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
During any hazardous materials emergency, it is the responsibility of the first properly trained responder at the scene to immediately determine the incident level and communicate it to all responders . This determination will direct initial response actions. The more rapidly the incident can be correctly categorized, the more rapidly the situation can be brought under control. Past experiences with similar types of incidents may become useful in determining the correct emergency level. Several key factors should be considered when evaluating incident levels: a. Are there causalities? b. The stage of the incident (how long has it been in progress and the potential threat). c. The harmful nature of the materials involved (product and amount involved). d. The type and condition of the container involved (pressurized, damaged). e. Other mitigating or aggravating conditions that may exist (fire, wind, etc.). f. Availability of trained responders, supplies, and specialized resources.
The stage of the incident is determined by what has already happened, what is currently happening, and what may happen. An incident in early stages may be controlled with a Level 1 response. If not controlled quickly enough, the response level will likely change. Typically, the longer the incident has existed, the higher the incident level. The severity of the physical damage, possible side reactions (including fires) and possible health effects should be considered. The more physically hazardous the material, the more important it is to respond quickly to reduce or eliminate the hazard.
INCIDENT LEVEL 1 Level 1 is an incident that can be controlled by the facility and first response agencies. This level does not require evacuation outside of the involved structure or the immediate outdoor area. This type of incident is the least serious and most easily handled. It may border a "Routine Incident" and may not truly be an emergency as previously defined. It usually requires an initial isolation of the immediate area and evacuation of the surrounding area as a precautionary measure. Responders should quickly determine if the respective area personnel could safely and effectively mitigate the incident. If the emergency responders determine the incident to be routine, they can announce a re-classification of the incident and utilize proper work-place protection and safety procedures to manage the situation. In this case, assigned area personnel would control the situation. If the incident is a Level One emergency, an individual trained in incident command will be the Incident Commander. The Incident Commander will follow ALL standard operating procedures for an emergency response regardless of the nature of the incident or degree of harm. In either case, all necessary emergency and environmental notifications shall be made and documentation kept.
INCIDENT LEVEL 2 Level 2 is an incident involving a greater hazard of larger area that poses a potential threat to life or property. This level may require a limited evacuation of the surrounding area. The incident is controlled by the facility, Incident Commander and EMA. A Level Two incident usually requires expertise beyond the normal capabilities of the area employees, and may pose some threat to life, environment, or property. Response to this level of incident will require specially trained emergency responders. The response will generally be from the HAZMAT/DECON teams and/or other response agencies. Evacuations may be necessary, including areas adjacent to the spill/release. There may also be a need for special expertise and equipment. Environmental sampling may be necessary. An individual trained in incident
Hazardous Materials Annex I 30-7 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS command will be the Incident Commander and follow ALL standard operating procedures for an emergency response, regardless of the nature of the incident or degree of harm. All notifications will be made and necessary documentation kept.
INCIDENT LEVEL 3 Level 3 is an incident involving a severe hazard or large area that poses an extreme threat to life and property. This level will probably require a large-scale evacuation and may require the expertise or resources of mutual aid, county, state, federal or private agencies/organizations. A Level 3 incident is any incident that: • Requires a widespread evacuation of the area and/or the community • Involves multiple casualties and/or exposures • May pose a serious threat to the environment and/or property. Level 3 incidents generally require a response from many emergency response agencies, additional resources and a large number of emergency responders. ALL standard operating procedures will be followed according to plan. The proper notifications will be made and documentation kept.
The flow of accurate and timely emergency information is critical to the protection of lives and property immediately following a HAZMAT release. The news media will be the public’s primary source of information, from both official and other sources, over the course of the emergency. When warranted, the Oxford County EOC Public Information Officer will immediately establish a Media Center and contact the local television and radio stations. Information to safeguard the public from the current hazard will be made available for transmission to the public. The Public Information Officer will: • Inform the public of health hazards associated with the HAZMAT incident. • Provide personal protective actions instructions, including sheltering-in-place. • Event-specific evacuation instructions and information (road closures, available transportation).
Hazardous Materials Annex I 30-8 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
VI. INTERNAL AND EXTERNAL NOTIFICATION PROTOCOL
The primary responsibility of the RCC, when a report of a HAZMAT incident is received, is to initiate an appropriate response to the scene, through call out of the HAZMAT/DECON teams and if mutual aid is needed, the Bridgton HAZMAT team.
NewPage shall call 743-2419 to notify the RCC that a spill has occurred or threatens to occur, and that assistance from the County HAZMAT/DECON teams is being requested. The requesting municipality shall call 911.
The RCC dispatcher shall follow established procedures, contacting the County Emergency Director, who shall notify County EOC Team members (if needed) and direct them where and to whom to report. The RCC will call the Oxford County DECON team and the Rumford Fire Department who will in turn contact NewPage’s security department to have NewPage’s HAZMAT team dispatched. If the incident occurs in Porter or South Hiram, the RCC will contact YCC for dispatching of the Bridgeton HAZMAT team.
Required Information: 1. Title and name of person requesting the Team. 2. Material that is leaking, if known. 3. Type of container (tank truck, rail car, drum, etc). 4. Type of leak (small hole, complete rupture). 5. Exact location of the incident and directions on how to safely get there. 6. A manned call back number for verification and additional information.
If the incident occurs in a town with school buildings, the RCC will alert the Superintendent’s Office.
Additional Information Needed: 1. Weather conditions (can be obtained from National Weather Service) a. Wind directions and speed (if possible) b. Temperature and cloud coverage 2. Topography of land (open fields, forest, buildings, streams) 3. Name of the Incident Commander and location of the Command Post. 4. Special populations (nursing homes, hospitals, schools) in the area. 5. Radio Frequency capabilities 6. Spillers and/or chemical manufacturers name, if available. 7. Manpower available, including EMS on the scene. 8. Location of hot, warm and cold zones. 9. Number of people evacuating (if any)
Further information may be required, see Hazmat Incident Checklists (Attachment I). The RCC will follow their established notification protocol. They will maintain communications with the Incident Commander to determine what emergency actions (if any) are underway. They will dispatch/contact any additional personnel and agencies requested by the Incident Commander including the Bridgton HAZMAT team, available for mutual aid if requested by the HAZMAT team or Incident Commander.
Hazardous Materials Annex I 35-1 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
VII. RADIOLOGICAL/NUCLEAR INCIDENT NOTIFICATION PROTOCOL
In the event of an incident involving any radioactive material, follow standard notification procedures. The RCC will alert the State Police, who will notify key Radiation Control Program (RCP) personnel. These individuals will evaluate the situation and notify appropriate personnel. If necessary, a designated Radiation Health Specialist (RHS) will report to the State Emergency Operations Center.
NATIONAL WEATHER SERVICE GUIDELINES
The following is guidance for requesting weather information from the National Weather Service in regard to a hazardous material event.
Hazardous Materials Incident Weather Support
1. Call Weather Service--Report location and type of event. Toll free (Maine) 1-800-482-0913 (special use number) Gray 1-207-688-3224 (do not give number to the general public)
If you have a hazardous materials incident occurring or imminent and/or explosion potential or imminent, ask for current wind conditions and 3 to 6 hour forecast. Forecaster may ask for estimated wind direction and speed for your location i.e., from the north at 6 miles per hour.
If you have a hazardous materials incident potentia l but not an immediate threat, request surface wind forecasts for up to 24 hours. This may take 15 or 20 minutes to prepare. Forecaster will provide precipitation forecast to extent possible. Ask for the following precipitation information: • Type and amount of precipitation • Timing of precipitation
In all of the above cases, give the meteorologist as much detail as possible about location and type of problem on the first call. Any wind and weather condition estimates at the site would also be helpful to the forecaster.
Call again as necessary, as conditions change, or about every 6 hours to insure that the most current information is available .
Hazardous Materials Annex I 35-2 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
VIII. EVACUATION PROCEDURES
Evacuation may be required from inside the perimeter of the scene to guard against further casualties from contamination by the hazardous material. The responsibility for ordering an evacuation rests with the highest elected officials of each community. However, during an immediately life threatening situation, the Incident Commander may order an evacuation. The Incident Commander in either case is charged with executing the evacuation and must coordinate with the other communities and counties that may be impacted by the evacuation. The IC will establish a Protective Action Zone, if necessary. This is an area in which people can be assumed to be at risk of harmful exposure and in need of either in-place protective shelter or evacuation. The EHS Facility may provide technical information and advice. Rumford Fire Department and the New Page HAZMAT team have real time weather predicting for plume dispersion calculations. Rumford Fire Department also has a gas-o-meter and Rumford, New Page and the County EMA all have Cameo.
The purpose of this section is to coordinate a safe, orderly evacuation of citizens with local authorities, in the event of an emergency. When an uncontrolled release of a toxic substance becomes a threat to the lives and safety of people, protective actions must be taken. These actions may include isolation, evacuation, and/or shelter in-place, depending upon the critical incident factors involved. It is necessary to decide if a precautionary evacuation should be undertaken when a hazardous materials incident occurs . If evacuation can be completed before the arrival of a toxic cloud at a particular location, it can be effective in protecting the public. Evacuation can be expanded or curtailed, depending on the extent of the incident. Whenever an evacuation is initiated, a reception/shelter will be designated. This shelter will be coordinated with the American Red Cross United Valley Chapter located in Lewiston, Maine or the Southern Maine Chapter in Biddeford.
• The factors that can affect evacuation include: • The amount of the released material(s) • Physical and chemical properties of the material(s) • Health hazards • Dispersion pattern; atmospheric conditions; dispersion medium • Rate of release; and potential duration of release • Life safety factors need to be considered as well as the number and types of people that require evacuation as well as the resources needed to conduct a safe and effective evacuation.
The general population uses private transportation. Those without transportation, including elderly, handicapped, and institutionalized, are transported by other means. The final determination of routes for evacuation is the responsibility of the chief elected official, taking into account the factors affecting the dispersion of material. In general, major routes will be used, if possible. Evacuation instructions are given via radio, television, and/or printed material
As a part of the planning process, risk zones were identified around each hazardous materials location (See Attachment 4). A general evacuation would involve the relocation of the entire population located within the risk zone. A selective or partial evacuation would involve one or more sectors of the risk zone. Evacuation routes will be determined based on roads available in upwind and/or safe directions away from facilities or transportation accident sites. Maps show routes away from each EHS facility.
Hazardous Materials Annex I 37-1 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
In-place sheltering should be considered when the hazards are too great to risk exposure of evacuees. Temporary in-place sheltering may be appropriate if there is a short-duration release of hazardous materials or if it is determined to be safer for individuals to remain in place. Airborne toxicants can be released and move downwind so rapidly that there would be no time to evacuate residents. Vulnerable populations, such as elderly and sick may sustain more injury during evacuation than they would by staying inside and following some simple guidelines. Other disadvantages associated with evacuation during an incident could be changes in wind velocity; direction and differences in temperature between air layers could cause the toxic cloud to disperse in ways that would be hard to predict.
Sheltering in place occurs when people make a shelter out of the place they are in. It is a way for people to make the building as safe as possible to protect themselves until help arrives. Sheltering in place uses a building and its indoor atmosphere to temporarily separate people from a hazardous outdoor atmosphere. They will still be in the endangered area, but will be protected by the barrier created by the building and the short-term protection of its indoor atmosphere. Over time, small cracks in buildings will allow contaminated air to enter the indoor atmosphere. Some exposure will occur, but if properly undertaken, sheltering in place can provide substantial protection from doses high enough to cause injury. The selection of sheltering in place to protect the public may be preferable when the leak is very fast, a migrating toxic vapor cloud could quickly overtake unprotected or evacuating citizens, the material released has a low health hazard, or evacuation would create problems that would outweigh its usefulness. The goal of sheltering in place during HAZMAT events is to minimize the exposure of the threatened public to dangerous substances.
Sheltering in place will be authorized and initiated by Incident Commanders and/or municipal or County officers. Directions to the public to shelter in place will be accomplished by using the Emergency Alert System.
The chief elected official or his designee recommends or orders evacuation to protect the health and safety of the public. This may be a localized or mass evacuation depending on the area threatened or affected. It is recommended when there is an immediate threat or when a life- threatening event is expected within hours. Private vehicles and school buses are the primary means of transpiration. Emergency services vehicles are also used when needed for special needs people. People are not forced to leave their homes, but every effort is made to inform them of the threat to their lives and of help available for evacuees.
If at any time the Incident Commander judges that a health and/or safety hazard is imminent, he/she may declare an evacuation of all people not adequately protected or needed in the hazard sector. All evacuations will be coordinated with the EOC.
The Incident Commander or may order an evacuation at any time, if he/she feels there is an immediate threat to the lives of people in the area. This recommendation to evacuate the community must be communicated immediately to the local authorities by calling RCC to activate the town’s emergency response plan. If evacuation is to be made then the County EMA is to be notified by RCC. The local authorities, emergency responders, and elected or appointed officials, are the people who make the final decision and dictate evacuation procedures for the community
The local EMA of a jurisdiction oversees an evacuation within its borders. He or she may request assistance from the County EMA. The County EMA oversees an evacuation involving
Hazardous Materials Annex I 37-2 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS multiple jurisdictions and evacuations in jurisdictions without an emergency management organization. This plan is consistent with state evacuation policy and planning. The senior emergency services personnel/ incident commander directs the initial evacuation of areas posing an immediate threat to the public. He also carries out the policy-makers decisions regarding further evacuation. The Incident Commander keeps the municipal EOC informed of the status of evacuation. Municipalities keep the county informed.
The municipal law enforcement agency has primary responsibility for: • Public warning and notification • Controlling access to hazardous areas • Coordination with the Incident Commander • Establishing the direction of traffic flow • Determining alternate traffic routes • Designating traffic control points. These traffic control points will be manned prior to the evacuation order, if possible. • The County Sheriff’s Office and the State Police augment municipal law enforcement departments as required.
The municipal fire department assists: • With notification • The evacuation effort where necessary and as possible
The municipal public works department supports the evacuation with: • Road clearance operations along the primary evacuation routes • The erection of barricades, as directed.
The Emergency Management Agency and/or school department coordinate transportation requirements to support special care facilities, schools and public pick-up points for persons without transportation. School buses may be called upon to evacuate schools, group homes, ambulatory hospital and nursing home patients, also other people without means of transportation. Emergency medical and rescue services will assist in moving those persons incapable of relocating by conventional vehicles.
Jail and prison inmates require transportation by law enforcement agencies and destinations providing confinement capability. Evacuation of the Oxford County Jail will follow procedures that are in-place for department overbooking. No mutual aid agreements exist with any neighboring county for evacuation of jail facilities. If the neighboring county cannot house inmates then the Department of Corrections would make the determination as to where these individuals would be placed. A bus may need to be provided for transportation.
Each identified special care facility is a pickup point for transportation assistance. Additional pickup points are municipal fire stations and schools. As required, the location of individuals who have requested special notification from their municipality, transportation or special accommodations are other pickup points.
Schools, which must evacuate while in session, will transport students and staff to another school outside the hazard area.
Hazardous Materials Annex I 37-3 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
The on-site evacuation procedures for each EHS facility are located in their respective facility plan.
EVACUATION ROUTES
Routes of evacuation are dependent upon critical incident factors, including such things as the type of incident, the wind direction, the location of the spill, etc. This information will be collected and safe evacuation routes identified. In some instances, evacuation may be impossible or even more dangerous, in which case; shelter in place may be the safest policy. Evacuation routes will be designated according to community emergency response plans and will be organized and directed by the local police and emergency responders. The County EMA will provide all the critical incident information available to the local responders to help assure a safe orderly evacuation.
SAFE DISTANCES AND PLACES OF REFUGE
Sheltering may take one of two forms during an emergency, in-place sheltering within the threatened area or sheltering following evacuation out of the threatened area. This section will describe both types of sheltering procedures, either of which may be necessary during an emergency.
SHELTERING IN PLACE
This strategy may be necessary whenever the County EMA, Incident Commander, or the EOC recognizes that citizens cannot be safely evacuated from an area prior to the arrival of a chemical plume or toxic cloud. Citizens are instructed to take shelter where they are located and follow these procedures: • Close all doors and windows • Disconnect air conditioners and fans • Lower thermostat setting to minimize air intake • Seal off windows and doors, if necessary • Stay in place and await additional information • Utilize available PPE The location of acceptable in-place areas is dependent upon the nature of the incident, properties of the chemical, weather conditions, and other critical scene factors.
EVACUATION
In the event that the evacuation of residents of the area surrounding the emergency scene is necessary, the Incident Commander will issue the evacuation order unless a State of Emergency has been declared, in which case the County EMA shall issue the order. Notification to the public, if required, will be made using radio and television broadcasts, mobile public address systems, door to door canvassing, or by any other available methods or means (see Basic Plan-Annex C). Evacuation routes shall be selected to avoid additional exposure to the hazardous material. If large numbers of individuals must be evacuated, safe routes of evacuation shall be coordinated with local and state police departments. The attached maps for each facility manufacturing, storing or using hazardous materials in this jurisdiction identifies the determined risk zone sectors and the population for each sector.
Hazardous Materials Annex I 37-4 August 2007 Oxford County Emergency Operations Plan
ANNEX I – HAZARDOUS MATERIALS
EVACUATION CHECKLIST
Isolate affected area upon direction from command post. Establish traffic control and perimeter control points. Permit entry only to appropriate response personnel.
Request and provide for transportation and other resources in coordination with the command post.
Ensure residents are notified by using warning checklist.
Direct residents away from the area and into shelters.
Check area to ensure all residents are out of the affected area.
Provide security at shelters.
Provide security to affected area.
Assist in return of residents, upon “all clear” order.
Be prepared to relocate personnel if wind shifts occur.
Decontaminate personnel and equipment, as required.
Refer those who may require medical evaluation to an appropriate center.
Provide on-going incident assessment information to the command post.
POST-EMERGENCY RE-ENTRY
Decisions to allow the return of citizens to evacuated communities are made by local officials and community emergency responders, according to the provisions of the community evacuation and disaster plan. Before making the decision to authorize re-entry, data must be collected by the monitoring crews and verified along with advice from health officials. The County EMA may provide some technical information and assistance to help these officials make that decision. When state or municipal authorities consider it safe to return, re-entry into the hazard area is implemented. Available media resources will notify the public. Re-entry is handled in the same way as the evacuation.
Hazardous Materials Annex I 37-5 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1 – METHODS AND PROCEDURES FOR EMERGENCY RESPONDERS AND MEDICAL PERSONNEL
OBJECTIVES AND PRIORITIES
The first priority during a chemical release is the safety of the responders and public involved, followed by environment and property.
TACTICAL PLANS
Determine if the situation is an emergency response or an incidental release that can be handled by responders in the immediate area. Trained area personnel with appropriate materials may handle small releases/spills that pose no safety and health dangers and are not likely to adversely affect the environment, on hand. These personnel should :
Eliminate the source of the spill by righting drums, closing valves, etc. Prevent chemicals from entering water sources. Add neutralizing agents and/or absorbents. Ensure proper containment and disposal of chemical. Decontaminate equipment as necessary.
In the event of a large release the following actions will be taken : Call out the Oxford County HAZMAT/DECON teams. Team members respond to emergency notification. Establish Incident Command. Establish a Safety Officer. Initiate Reconnaissance. Determine if the situation is an emergency response (HAZMAT team really needed) or an incidental release that can be handled by training responders in the immediate area. Determine if anyone has been contaminated or exposed to the hazards. Size-up the situation and evaluate the incident level. Define the primary hazard areas and the safety zones. Establish all three-safety zones. Evacuate area, if needed. Establish EOC, if necessary. Establish necessary communications and make all required notifications. Conduct additional risk analysis and chemical research, if necessary. Appoint trained entry and back-up teams. Select and locate the proper personal protective equipment. Provide pre-entry briefing to entry and back-up teams. Determine decontamination procedures and establish decon corridor. Coordinate entry and decontamination activities. Terminate the emergency properly upon mitigation of the situation. Put equipment back into full operation immediately upon termination of incident.
Hazardous Materials Attachment 1 38-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
MITIGATING ACTIONS:
Liquid releases Isolate the area. For flammable liquids isolate the area and keep ignition sources away and use intrinsically safe tools. Reduce or eliminate source of the liquid by closing valves, shutting down the process, transferring contents to another container or adjust the leak source. Contain and/or mitigate spill by establishing dikes, neutralizing, absorbing or, if appropriate, directing the flow to a containment location.
Gases
Isolate area by keeping people away Keep ignition sources away and use intrinsically safe tools. Monitor wind direction Reduce or eliminate source of gas by transferring, opening or closing valves, or shutting down equipment. Monitor for hazardous levels (explosive levels, IDLH, etc.) Disperse by ventilation or misting.
RESPONDER RECOGNITION PROCEEDURES:
All emergency responders at the scene of a hazardous materials incident will be advised, as soon as possible, of the type of chemicals involved and how to recognize the hazards and exposure symptoms. HAZMAT/DECON team members are trained to utilize a number of chemical guidebooks and other reference materials to help identify hazardous substances, their properties, and exposure symptoms. These guidebooks and reference sources will be taken to the Command Post immediately for all incidents. Other methods of emergency recognition of hazardous substances include calling federal and state resources and agencies. Experienced employees, contractors, and other knowledgeable people may be contacted for advice on hazardous properties and exposures.
Identification and recognition of hazardous materials and hazards during an emergency will be an on- going process. During Level 2 and 3 incidents, the Incident Commander will appoint a Technical Officer to the staff. He or she will continually research chemical hazards, exposure symptoms, and other pertinent information while working closely with the Incident Commander.
RESOURCE MANAGEMENT
Identification of resources required will be determined after an initial assessment has been completed and will vary per nature and severity of the incident (see Attachment F of this annex for facility and regional resources and Basic Plan Annex H)
The Incident Commander will contact the County EMA to request any additional resources needed. The County EMA or EOC will arrange for the resources to be delivered to the area requested by the Incident Commander.
Hazardous Materials Attachment 1 38-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
SUSTAINED ACTION
A sustained action is likely to have a turnover in personnel or prolonged need for outside resources. If emergency response operations will be extended for a long period of time, usually more than 4 hours, the incident will enter a sustained action mode of operation and a personnel welfare sector will be established. This sector will provide human services such as medical, sanitation facilities, food, drinks, housing, etc. A sustained action can consist of, but is not limited to fire watch, gas monitoring, security and cleanup. Emergency responders may not necessarily complete these tasks.
A response management system will remain in effect until the incident has been terminated. Periodic update meetings will be held to review incident progression and other sustained actions, as needed.
The Incident Commander will request the County EMA/EOC to obtain more manpower, if needed. The County EMA/EOC will arrange for more manpower either by calling responders who are not at the incident or by using outside resources .
RESPONDER PREVENTION PROCEEDURES : The primary purpose for identification of hazards and exposures during an incident is to assure maximum safety and protection of responders, employees, and citizens. Through proper identification procedures, the Incident Commander and staff officers can take steps to prevent exposures and eliminate the hazards to all involved. Emergency prevention includes: • Wearing the proper personal protective equipment to prevent chemical exposures • Isolating people from the hazard as soon as possible to prevent chemical exposures • Quickly evacuating non-affected people as a precaution, if necessary • Immediately establishing, isolating and identifying Hot, Warm, and Cold Zones • Monitoring weather conditions to prevent surprises and an unexpected crisis • Educating people to identify Hazmat emergencies and take safe, correct actions • Following a “no exceptions” safety and decontamination policy • Strictly adhering to ALL established site safety standard operating procedures • Maintaining a high level of preparedness through competency training and planning • Placing incident priorities in proper sequence (life, environment, property) • Hazardous materials shall be placarded according to federal and state regulations and copies of the MSDS available from the shipper upon request.
The responses to a hazardous materials incident may differ significantly from the responses to any other type of emergency. Personnel within the various emergency service agencies may be required to follow special procedures to ensure their safety. These procedures are outlined in the SOPs for their respective organizations. A unified command system will be used if multiple agencies are involved.
The protection of water supplies and sewage systems (including treatment plants) are of primary concern. The Maine Department of Environmental Protection (DEP) and Department of Human Services may provide field monitoring and response capability.
HAZMAT RESPONDERS
There is one structured HAZMAT team in Oxford County, the NewPage team . The NewPage HAZMAT Response Team has been trained to the Technician Level, in accordance with OSHA 1910.120
Hazardous Materials Attachment 1 38-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1 paragraph “q” and is equipped and operational. The HAZMAT team has an organizational structure and chain of command. During a HAZMAT emergency, the members of the Hazmat team will report to the Incident Commander. The Incident Commander will command the Hazard Sector and all associated tactical operations, while coordinating command decisions with the EOC. Officers on the HAZMAT team have certain responsibilities to fulfill during an emergency. The Incident Commander may appoint Staff Officers for assistance in the Command Post. The Staff Officers may then select other Sector Officers to manage specific tactical operations. This system is known as the Incident Command System (ICS) and must be employed for ALL hazardous materials incidents.
The security department at NewPage maintains a list of all members of the HAZMAT team. During a HAZMAT emergency, members of the Team are notified immediately via radio, pagers, phone line, and/or verbally. Instructions for action are explained upon notification. As per the SOPs, the first trained responder on-site, who is qualified at the Incident Command Level, will assume command of the situation. They will take charge of the response operations until a more senior responder, who is trained in incident command, requests a change in command.
Several of the fire departments also have individuals that have been trained to the Technician Level and these responders will respond to a HAZMAT incident when activated through the Oxford County EMA. The response coverage includes the entire county with longer response times in the northern, southern, and western extremities. Contact and activation is made through the RCC to the Oxford County EMA, which has authority to activate them. The DEP would also be activated for an incident and would cover financial responsibilities seeking reimbursement from the responsible spiller.
The Oxford County Decontamination Team (DECON) is composed of 30 members (based in the Towns of Norway, Paris and Oxford) who have been trained and certified in decontamination procedures. The DECON team is deployed with the HAZMAT team in HAZMAT emergencies. Contact and activation is made through the RCC. When a minimum of 10-15 trained members are ready, the staging officer will report to the DST and respond with the trailer to the incident staging area and await further instruction from the Incident Commander.
HEALTH
Health assessments will be conducted by real time monitoring, research to determine exposure thresholds and health effects of the substances involved. Monitoring capability exists within some public safety departments, some facilities and the Maine Department of Environmental Protection. Issues that may be different during a HAZMAT incident include decontamination, safety of victims and responders, and in-place sheltering versus evacuation. Local hospital and EMS should anticipate the need to handle large numbers of people who may or may not be contaminated but who are fearful about their health. The Incident Commander will need to identify locations for setup of decontamination stations and for mobile triage support. (See Attachment 3 for detailed medical surveillance program for responders).
RESPONSER SAFETY
To reduce the risk to first responders in a hazardous materials incident, health and safety procedures have been developed that include:
Hazardous Materials Attachment 1 38-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
• Medical Surveillance – A member of the rescue service or HAZMAT team medical officer is assigned to surveillance of response team members for indicators of toxic exposure effects. This includes monitoring responders entering and exiting the hot zone: • Change in complexion, skin discoloration • Lack of coordination • Changes in demeanor • Excessive salivation, papillary response • Changes in speech pattern • Headaches • Dizziness • Blurred vision • Cramps • Irritation of eyes, skin or respiratory tract
Establishment of an exclusion zone will be done where contamination does or could occur. All response personnel entering the exclusion zone must wear prescribed levels of protective equipment . An entry and exit checkpoint is established at the perimeter of the exclusion zone to regulate the flow of personnel and equipment into and out of the zone and to verify that the procedures established to enter and exit are followed. Long-term site control may be necessary during extended cleanups.
The United Valley Chapter or Southern Maine Chapter of the American Red Cross and/or the Salvation Army will be contacted to provide food, water and possible resting area for those responders according to the magnitude of the incident. The County Emergency Coordinator or public safety office of the jurisdiction can activate them.
PUBLIC UTILITY PROTECTION
Water Supply Protection – Local water districts should be represented at the command post or EOC as appropriate. Local water districts should have emergency response plans. Involvement should include monitoring any hazardous materials situation and coordinating response as requested.
Sewage System Protection – The local sewage department should be notified upon the release of a hazardous material that threatens the sewage system. The manager of the sewage department may deem it necessary to divert sewage, possibly creating another threat to public health or the environment.
SITE CONTROL
The initial responder to an incident will use individual experience, training, and awareness to begin isolation and evacuation (if necessary) of the affected areas. This person will make the required notifications, according to emergency procedures, so that higher trained or additional responders will be summoned and will take needed actions to ensure everyone’s safety. All entry points to the incident will be secured immediately, if possible and/or necessary. Security assignments, like controlling access and safety zones, will take priority over hazard mitigation in most incidents.
During a hazardous materials emergency, it will be necessary to establish control zones around the affected areas. The purpose of setting up control zones is to minimize potential contamination of responders, employees and citizens. Upon notification that a hazardous materials emergency exists
Hazardous Materials Attachment 1 38-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1 the first trained responder on site will establish the control zones and designate other employees or citizens to assist with evacuations or perimeter security. As more qualified responders arrive, the control zones can be modified to meet the existing situation.
ESTABLISHING SITE SAFETY ZONES
The Incident Commander, with guidance from the safety and other staff officers, will immediately designate the three major zones around the affected area for ALL emergencies. These zones serve to reduce the contamination of people and equipment by controlling and directing tactical operations. People should move through access control points only. The zones are as follows:
• Hot Zone (Exclusion Zone) - This is the area where there is an initial risk of exposure. Access into this area may be permitted only with the use of proper protection and the buddy system. All other standard safety and operating procedures will be adhered to for Hot Zone operations. The Hot Zone shall extend far enough to prevent adverse effects from hazardous materials. Only those responders necessary to control the incident or rescue others may enter this area. The area must be clearly defined.
• Warm Zone (Contamination Reduction Zone) - The Warm Zone is an area of limited access. The purpose of this zone is to reduce the spread of contamination and control access to and from the Hot Zone. It also serves as a buffer zone and is initially a non-contaminated area. Contamination in this zone should remain in the Decon Corridor, which will also be located in this zone. Entry and exit from the Hot Zone will always be accomplished through the Decontamination Corridor and it will be controlled and secured. Personal protective equipment may be required in this area. The Safety Officer and Back-Up Team will position themselves in a clean area of the Warm Zone during Hot Zone operations. The size of this zone will be determined by the nature of the incident and the size of the decon operations to be conducted within. The incident commander and staff will make this decision. The area must be clearly defined.
• Cold Zone (Support Zone) - The Cold Zone is the area bordering the outer perimeter of the Warm Zone and is a clean area for support operations. It shall be upwind and uphill from the Hot and Warm Zones and as far away from the Hot Zone as necessary for safe operations. The command post and resource sectors will be located in this area, in most instances. During larger incidents additional resources may be located in a staging area located outside the Cold Zone.
The zones will be defined based on results of sampling, monitoring, and incident size-up. If monitoring instruments are not immediately available, the Incident Command Staff will use physical data and chemical information to determine the safest zone. The criteria for establishing zone boundaries include : • Visual survey and scene size-up • Location and types of other hazardous substances and area hazards • Research data on physical and chemical properties of hazardous materials. • The ability to safely access the contaminated area • Area necessary for the control zones to be effective • Current weather conditions • Number of responders available to properly control these zones
Hazardous Materials Attachment 1 38-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
• Number of victims and potential exposures to all responders and the public.
In the event of an emergency, establishing a Site Safety Plan and controlling the zones must be done quickly and efficiently. Prevention of injury and exposures to everyone is essential . Once the zones have been determined, they must be clearly identified. This may be done by using hazard tape, rope, warning cones, or by any other effective means. Personnel must then be strategically placed around the perimeter of the Cold Zone and, if necessary, the Warm Zone to deny access to unauthorized personnel. Personnel chosen for this job need not be formally trained, however, they must be briefed on site safety policies and hazard exposure information.
The DEP is responsible for ensuring site controls are in place for locations where risks to the public exist while clean up and remediation services are under way. This is done by involving public works and safety personnel and equipment or contracted security personnel and using barricades or yellow caution tape.
CONTAINMENT AND CLEAN-UP
By Maine law, those responsible for spills and releases of hazardous substances, wastes and materials are responsible for ensuring containment, clean up and remediation are accomplished to the satisfaction of the DEP. Public safety personnel are generally not trained and equipped for containment and clean up and will not provide these services. The DEP has authority to contract clean up services with outside contractors if they are not satisfied with the level of remediation provided by the spiller. State law provides for DEP to obtain restitution from the spiller for clean up and remediation costs incurred. The DEP is responsible for the monitoring and clean up operation to ensure that the following actions are taken . • Temporary storage sites are selected that are safe and secure. • An approved disposal site is selected. (There are currently none located in Maine. The Department of Environmental Protection will coordinate this area.)
Treatment of spilled hazardous materials can be physical, chemical or biological in nature. Treatment operations are the responsibility of the site operator and are monitored by the DEP.
The Incident Commander is responsible for selection of, implementing, and monitoring the response activities to ensure proper containment/displacement techniques are being initiated. In determining what containment/displacement techniques to initiate, the safety of all parties is first priority.
DEP provides technical advice on containment and displacement techniques that can be initiated before they arrive on the scene. The DEP maintains an inventory for disposal for contaminated soil and other wastes but the frequency of changes makes it impractical to include them in this plan. The State DEP is responsible for developing, implementing and enforcing all regulations regarding the disposal of hazardous materials. Personnel within the Field Response Services should participate in all discussions and decisions involving this topic. State regulations (Chapter 405.9 and Chapter 860) provide for oily debris to be recycled or incinerated and contain requirements for storage and transportation of waste oil.
The Incident Commander in conjunction with the EOC (until DEP arrives at the scene) may secure private contractors to assist in these techniques when local resources have been exhausted or are unavailable. This should be with technical advice from the DEP.
Hazardous Materials Attachment 1 38-7 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
Containment activities include any efforts to limit or restrict the environmental impact of a spilled or released hazardous material. This may include the use of manufactured or natural containment products like absorbent materials or pads, sand, sawdust or clay, containment products like pigs and booms for dikes as well as over pack barrels and containers. In some instances, neutralization of the spilled product can minimize the resultant risk and facilitate clean up. In-situ burning is a possibility in a few situations and must be given careful consideration. Exposure assessment – initial assessment is the responsibility of the fixed facility. Other assessment capabilities are available from: • Maine Department of Environmental Protection • Maine Bureau of Health • Poison Control Center • U. S. Environmental Protection Agency (Boston), U. S. Coast Guard • National Response Team
CLEAN-UP
The primary methods for clean up depend on the physical state of the spilled material and its’ properties. Many liquid substances can be absorbed by natural or manufactured products, then swept, vacuumed, pumped or shoveled into containers. Many solid, powdered or granular products can be swept, vacuumed or shoveled into containers. Gaseous releases have lower containment and clean up successes as they generally dissipate in the air before vacuuming or suction efforts can be implemented.
DECONTAMINATION
Decontamination is defined as the process of removing or neutralizing hazardous substances that may have accumulated on personnel and equipment used at a chemical release. Decontamination includes the safe and effective physical removal of contaminants or the use of a chemical treatment that will render the contaminant less harmful and preventive measures that will protect against contamination. Planning, use of proper protective equipment, and deployment of control zones are major factors to be considered in dealing with the problem. Contamination of personnel and equipment, even with strict safety practices, may occur. A plan to decontaminate is necessary and must be operational before any entry is made into a hazardous environment . The chosen method of decontamination is not as important as the effectiveness. The extent decontamination is needed is based largely on the degree of harm associated with the contaminant. Appropriate decontamination procedures are determined and undertaken by those qualified to perform them. Reference to appropriate DEP manuals may be required.
Procedures for all phases of decontamination must be developed and implemented to reduce the possibility of contamination to personnel and equipment. Practicing proper decontamination procedures both during and after a chemical release will help prevent unnecessary personnel exposure to hazardous substances and reduce the spread of the contaminant. Initial procedures should be upgraded or downgraded as additional information is obtained concerning the type of hazardous materials involved, the degree of hazard, and the probability of exposure. Outer clothing should be decontaminated prior to removal. The outer articles of clothing, after removal, should be placed in plastic bags for later additional decontamination, cleaning, and/or inspection. In some cases, they may have to be over packed into containers for proper disposal. Water or other solutions used for washing or rinsing may have to be contained, collected, containerized, and analyzed prior to disposal.
Hazardous Materials Attachment 1 38-8 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
Many types of equipment are very difficult to decontaminate and may have to be discarded as hazardous waste. Whenever possible, other pieces of small equipment should be disposable or made of nonporous material. Monitoring instruments and some types of sampling equipment can be placed in plastic bags (with only the detecting element exposed) to minimize potential contamination problems. Large items of equipment, such as vehicles and trucks, should be subject to decontamination by high- pressure water washes, steam, or special solutions.
DECONTAMINATION POLICY
This is a “No Exceptions ” policy. It will be in effect for all responses to chemical releases.
1. Decontamination operations will be established before entry into the Hot Zone is allowed . A gross emergency decon for quick response is acceptable to accommodate a quick entry into the Hot Zone, until more definitive decon can be set up, if needed. The Incident Commander or a DST incident leader will research the suspected contaminants thoroughly to identify the decon method to use. This research will also be used to choose the correct personnel protective equipment for decon workers. 2. All personnel and equipment that have entered the Hot Zone will be decontaminated, as well as, all people and equipment suspected of contamination. 3. Injured personnel will be decontaminated according to the medical protocol. 4. A Decontamination Corridor will be established and clearly identified. It will be located in the Warm Zone and all decontamination activities will take place there. 5. Contamination prevention is as important as decontamination and all responders will do everything possible to avoid exposures and prevent contamination spreading. 6. All decontamination personnel will wear the correct personal protective equipment, as identified by the Incident Commander or Safety Officer. 7. A DST incident leader will be present for all decontamination operations. The responsibilities of a DST incident leader include: • Reporting to the Incident Commander • Establishing and controlling the contamination reduction corridor • The safety of all decon personnel and others who enter the Decon Corridor. • Coordinating activities with other sectors and officers. • Determining the method and type of decon necessary. • Briefing and debriefing everyone about decontamination procedures
DECONTAMINATION PROCEDURES : Each incident may require a different decontamination operation. The nature of the incident, the chemical, the weather, the temperature, the number of people to be decontaminated, and the number of trained personnel available are a few of the factors which dictate the method, size, and type of decontamination operation that will be required. Some general decontamination steps and procedures that may be useful are: 1. Covering the Decontamination Corridor with plastic and place booms or dikes all around to control run-off from decon operations. 2. Using collection pools to hold decontamination water run-off. 3. Clearly identify the Decon Corridor with tape, cones, ropes, or other markers. 4. Have a segregated equipment drop at the edge of the Hot Zone for contaminated equipment. This equipment can be re-used in the Hot Zone without decontaminating.
Hazardous Materials Attachment 1 38-9 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
5. Have an initial or “primary” decontamination wash and rinse as the first step near the Hot Zone to wash the heaviest contamination off the personal protective equipment. 6. Have a secondary wash and rinse about 15 to 20 feet or more away from the first wash to assure thorough decontamination of personal protective equipment. 7. Have a clean area either before or after the secondary wash to change SCBAs. 8. To remove chemical suits, respiratory equipment, and other items, a large area near the Cold Zone end of the Decon Corridor should be established. 9. There should be a clean (uphill) side and a dirty (downhill side) of the Decon Corridor. The clean side should be used to pass clean supplies and equipment into the Warm Zone, while the dirty side contains all of the contaminated equipment and supplies used or removed during decontamination operations. 10. All used equipment and supplies or contaminated items should remain in the Decon Corridor until it can be determined if these items can be decontaminated. 11. All contaminated items must be disposed of properly according to existing laws.
RESTORATION
The DEP is in charge of all restoration efforts including those of private contractors. The DEP and/or the EPA monitor all restoration operations and advise local officials of appropriate actions. The fixed facility is responsible for treatment of contaminated soils and sediments and off-site transportation of contaminated products.
Restoration and remediation efforts may include excavation when spilled liquids have soaked into the ground. Excavation may also be used in spill containment activities such as trenching, and can be used to recover solid spilled materials as well. In-situ burning has the benefits of lower cost, but some in-situ methods are dependant on the location of the spill and type of material involved. Neutralization may effectively eliminate the hazards of chemical substances, changing the hazardous material to a non-hazardous one and water. Again the material spilled, the size and location of the spill and the availability of clean up equipment must be part of the decision-making process. Neutralization requires permission from DEP.
TERMINATION AND FOLLOWUP ACTIONS
All hazardous materials emergencies will be properly terminated according to this plan. Formal termination is important because it provides a vehicle to assure that there are no additional hazards remaining and the area is safe for re-entry. Information for incident reports and documentation can be collected and evaluated during the termination phase. Formal termination provides a good incident overview, which allows positive change to occur.
Three Step Termination Procedure:
All three steps, as outlined below, will be utilized for ALL hazardous materials incidents to which the Hazmat Team has responded. Each step has a checklist and each checklist will be completed. There may be other critical incident operations to discuss, which are not on the checklist. Discussion of these matters will be coordinated through the Incident Commander.
Hazardous Materials Attachment 1 38-10 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
1. Debriefing Phase - Debriefings are usually conducted at the scene as the first step of the termination process. They begin immediately after the emergency phase is over and before the responders leave the scene.
2. Post-Incident Analysis Phase - Usually, this occurs after the debriefing but before the critique. This process is used to gather information and seek solutions to problems that happened during the incident. The primary objective of post incident analysis is to solve the problems before entering the critique by talking with people about those problems and determining appropriate corrective actions or solutions. By doing this, arguments may be prevented during the critique and constructive ideas to improve the response plan and procedures will result.
3. Critique Phase - This is the final termination phase. It will be used as a learning tool to help correct response problems or reinforce effective response plans and procedures. The Incident Commander or the EOC shall appoint a moderator to facilitate the critique. The Incident Commander should not be the moderator, if possible. There should be no arguments allowed during the critiques and the objectives should be emphasized.
TERMINATION PROCEDURES CHECKLISTS
Debriefing Checklist:
Conduct immediately after the emergency phase is over. Have one chairperson or moderator. The Incident Commander is not always the best choice. Have all responders with a need-to-know present. Include sector and staff officers. Find all the necessary information available. Find personnel with this knowledge. If possible, find a dry, warm, quiet place to conduct the debriefing. Express appreciation and discuss ONLY positive accomplishments. Inform responders about the chemicals and potential exposure hazards. Inform responders about the symptoms of exposures and follow up medical actions. Determine if the scene is safe and secured properly. Assign personnel to post incident investigation tasks for the critique. Identify lost, damaged, or contaminated equipment and supplies. Summarize the activities of various sectors and agencies.
Post-Incident Analysis Checklist:
Identify incident response problems and key personnel involved. Assign information gathering and problem-solving responsibilities. Meet with everyone who has been given a responsibility before the critique begins. Reconstruct the incident to gain a clearer picture if possible. Determine financial responsibility if possible. Notify key people and agencies to be invited to the critique. Develop information and documentation to be used for the critique. Organize a presentation for the critique.
CRITIQUE
Hazardous Materials Attachment 1 38-11 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
Invite only staff and sector officers, EOC personnel, representatives of outside agencies with a need-to- know, and any key people involved. Responders and representatives of outside agencies should not be invited just because they were called or present during the incident. Their respective representatives at the critique can brief most responders later. Too many people at a critique invite arguments, delay the meeting, and do not help accomplish the critique objectives. Do not allow anyone to use the critique as a forum to assign blame and do not let the critique become a “free-for-all”. Be sure to address everyone’s questions and ideas. Inform everyone at the critique about response problems, accomplishments and recommended or suggested corrective actions. Solicit positive solutions. Reinforce the positive and emphasize your gratitude whenever possible.
A final report will be compiled from notes developed during the incident, debriefing, post incident analysis and the critique. The Emergency Management Agency Director maintains a copy of this documentation.
A detailed accident investigation will be completed for all injuries or near misses. The company involved, the Incident Commander, and the County EMA will complete this investigation.
Cleanup will be monitored until it has been completed.
Finally, inventories will be completed and supplies reordered.
When cleanup of a non-emergency has been completed then the incident will be considered terminated. The County EMA coordinates the cleanup and disposal of waste in coordination with the DEP.
As soon as it is safe to do so, an investigation to determine the cause of the incident and to determine the means of preventing any further occurrences is to be conducted. The town fire chief has the authority to lead all fire investigations, up to and including the use of the State Fire Marshall. The investigation team should immediately seal off the incident scene, if possible, and commence its investigation in order to minimize the tampering with or removal of any physical evidence. The investigation should include: • Photographs of the area • Determining the point of origin of the fire, leak, explosion, etc. as applicable • Note the position of valves, controls and devices • Note any unusual items in the area or damage that is inconsistent with the type of incident or intensity • Written or recorded statements from all people involved, potential witnesses, and others • Descriptions of events leading up to the incident, assessment of what might have happened, why, and suggested corrective actions should be obtained
Where possible (and when no risk of another incident exists), tests of equipment and/or simulations should be employed.
A final report is to be prepared to include the most probable cause(s) and recommended corrective measures. The report should consider: • Equipment failure • Maintenance failure • Standard Operating Procedure failures
Hazardous Materials Attachment 1 38-12 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 1
• Inadequate training • Human error The County EMA is responsible for ensuring that all corrective actions to prevent reoccurrence of the incident and provide better response to emergencies are taken. The order of actions to be taken will depend on the nature and type of incident. For example: incident investigation, cleanup and restoration.
MITIGATION
Mitigation measures that industry uses to reduce the number and severity of hazardous materials incidents are varied and numerous. They include reducing the quantity of chemicals on site, developing secondary containment capability, improved safety and inspection procedures, providing training and equipment to employees to respond immediately to releases, substitution of less toxic substances and better controls and housekeeping.
Many facilities in Maine have met statutory requirements for the Toxic Use, Toxic Release and Toxic Waste Reduction Program. The DEP maintains a database of compliance efforts for this program and provides technical assistance and support.
Hazardous Materials Attachment 1 38-13 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 2 HAZMAT TEAM STANDARD OPERATING PROCEDURES
The following Standard Operating Procedures will be followed during a HAZMAT emergency:
001 - Hazardous Materials (HAZMAT) Team members will respond upon notification of an emergency. The HAZMAT/ DECON team will deploy upon notification from the RCC.
002 - The first Incident Command qualified team member to respond to the muster point or the incident scene will assume the role of Incident Commander. Transfer of command may continue according to the established "Chain of Command".
003 - The Incident Commander may send safety and reconnaissance personnel to the incident scene. There must be at least five (5) trained technicians available, on scene, before any offensive mitigation actions, in the Hot Zone, are allowed.
004 - The Incident Commander will designate the needed Team members to transport the necessary response equipment to the scene, using the response vehicles.
005 - The Incident Commander will evaluate critical scene factors, size up the situation, and determine the incident level (Level I...II...III). Upon choosing the incident level, the Incident Commander will initiate operations according to plan.
006 - The Incident Commander will assure that all standard operating procedures are followed accordingly.
007 - If the Incident Commander feels that another trained and qualified Team member or firefighter is more capable of managing the incident, he or she may transfer command to that person in accord with proper command transfer procedures. The Response Team Chief has the authority to re-assume command from that person at any time.
008 - The Incident Commander shall appoint all necessary Sector Officers, according to need. A trained and qualified team member will be appointed Safety Officer immediately. This shall be done for ALL responses. The Incident Commander can also be the Safety Officer, if necessary.
009 - Incident Commander and Sector Officers will meet to discuss operational strategy and tactics. Proper isolation (upon arrival at the scene), identification, and site safety practices will be accomplished immediately.
010 – HAZMAT/DECON teams and Outside Emergency Responders shall work together, using a "Unified Command System".
011 - The HAZMAT team may step down at their discretion.
012 - If the Incident Commander decides that advance reconnaissance needs to be done, then two Team members will be sent to do the reconnaissance. The reconnaissance team will maintain communication with the other HAZMAT team members. If necessary, this communication will be by phone or have the police communicate with the Oxford County EMA, who will pass the information on to the Incident Commander.
Hazardous Material Attachment 2 39-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 2
013 – HAZMAT Team members will respond to NewPage’s Emergency Response announcements whenever possible. When the team is ready to leave for the site a tone will be sent out with a message of the staging location at the incident.
014 - All NewPage equipment on the HAZMAT truck will be taken to off-site responses, as will all equipment on the DECON trailer.
015 - A Site Safety Plan will always be developed and clearly communicated to all responders. Hot, warm, and cold zones will always be established, clearly identified, and properly secured. The plan shall be flexible and able to change as conditions warrant.
016 - The Incident Commander shall appoint a Safety Officer immediately. There shall be a Safety Officer for the Hot Zone, who will always be in a position to monitor Hot Zone activities and remain in constant communication with the Incident Commander, Entry Team, and Back-up Team. This person shall effectively execute all the responsibilities required of the Safety Officer by OSHA 1910-120(q), other applicable standards, and standard safety procedures.
017 - Other Safety Officers may be appointed for the various sectors and operations but the Hot Zone Safety Officer is the person assigned to the Hot Zone. The Hot Zone Safety Officer shall have the ultimate responsibility for the entire hazard sector operations, including termination of the incident.
018 - If possible, visual contact will be maintained between the Back-up Team, Entry Team, and the Hot Zone Safety Officer. The Incident Commander will also remain in the view of the back-up team, entry team, Hot Zone Safety Officer, and the Hot Zone, if possible.
019 - The "buddy system" will ALWAYS be used for any Hot Zone activities. The "buddy system" will also be used when performing other tasks that require the donning of SCBA respiratory protection. “Buddies” will remain in visual contact with each other at all times.
020 - All responders operating in the Hot Zone and those who are serving as back-up will have an intrinsically safe radio on their person at all times. This radio must be working properly and be on the same frequency as the Hot Zone Safety Officer's radio. Frequent radio checks will be conducted between entry team, back-up Team, and Hot Zone Safety Officer.
021 - The number of personnel operating in the Hot Zone will be limited. There would normally be two persons on the Entry Team, unless safety considerations or assigned tasks require additional personnel in the Hot Zone.
022 - There will ALWAYS be a Back-up Team of at least two trained responders, whenever anyone is operating in the Hot Zone. The Back-up Team members shall be in the same level of personal protective equipment as the entry team. They will position themselves in a safe area in the Warm Zone, on the clean upwind side of the Decontamination Corridor. They will be suited up and ready to respond into the Hot Zone. If using SCBA without airline capabilities, the Back-up Team will not be connected to their air source and will keep their suits open as much as necessary in order to breathe properly. When told to respond into the Hot Zone, they will begin using air. The Hot Zone Safety Officer will assure that each responder is properly prepared for entry.
Hazardous Materials Attachment 2 39-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 2
023 - The Back-up Team shall not enter the Hot Zone unless summoned to provide emergency assistance to the entry team. If the Entry Team requires operational assistance for such jobs as searching, leak sealing, lifting, and any similar activities, the Hot Zone Safety Officer will not send in the back-up team. Other appropriately equipped and trained personnel will be provided to assist. The back-up team's primary responsibility is to provide emergency assistance to the entry team and rescue them if necessary. After Hot Zone operations have been terminated and everyone is out of the Hot Zone, the back-up team may assist with decontamination and other tasks, if physically able to do so.
024 - Responders will avoid contact with all hazardous substances whenever possible, even while working in the Hot Zone with personal protective equipment.
025 - All personnel operating in the Hazards Sector (Hot, Warm & Cold Zones) will be briefed on all site safety policies, the type of chemicals, effects and exposure symptoms, and other pertinent health and safety information.
026 - An evacuation signal, and actions to be taken if sounded, will be made known to all personnel operating in the Hazard Sector.
027 - All Hot Zone tasks and activities will be clearly defined and practiced if necessary in a safe area, before the entry team enters the Hot Zone.
028 - No drinking, smoking, eating, and chewing will be allowed anywhere in the Hot or Warm Zones and only in designated areas of the Cold Zone.
029 - All personnel operating in the Hot or Warm Zones, including decontamination team personnel, shall go through appropriate decon procedures, unless it can absolutely be determined that neither they nor their equipment were exposed to any contamination.
030 - All persons entering the Hot or Warm Zones and those responders who may have been accidentally contaminated shall receive medical surveillance. An exposure log for each individual shall be completed. This log will be copied and given to each exposed person.
031 - Emergency medical services at the advanced first aid level or higher shall be available, at the scene of any hazardous materials incident, to which the Team responds.
032 - No Team member or other responder shall be allowed to participate in any activity in the Hazard Sector, without the proper PPE and required training and competency levels.
033 - The Incident Commander, Hot Zone Safety Officer, Decon Officer and other Staff Officers shall identify the type and proper level of personal protective equipment necessary for all activities in the Hazard Sector. This selection process includes analysis of critical incident information such as type and amount of chemical, physical state properties, weather conditions, hazards, limitations of PPE, and other pertinent information.
034 - When activities are judged by the Hot Zone Safety Officer to be an (IDLH) "immediately dangerous to life and health" condition and/or to involve an imminent danger condition, the Hot Zone Safety Officer shall have the authority to alter, suspend, or terminate those activities. The Hot Zone
Hazardous Materials Attachment 2 39-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 2
Safety Officer shall immediately inform the Incident Commander of any actions that need to be taken to correct these hazards.
035 - If skilled support personnel must be utilized, they need not meet the training requirements of OSHA 1910.120 to work in the Hazard Sector. However, they must receive a briefing before entering the Hot or Warm Zones. This briefing must include instruction in wearing required PPE and a description of the duties they are to perform. They will also be briefed on all other site safety and health precautions described to the other responders.
036 - Proper decontamination procedures shall be followed for ALL incidents.
037 - An appropriate decontamination system will be set up BEFORE any Hot Zone activities take place. Gross or emergency decontamination procedures may be acceptable when there is an imminent threat to life and/or there are contaminated victims. If the victim's life is in immediate danger, packaging of the victim may be done in lieu of decontamination. The lives of the victims are a priority over decon, but responders should avoid contaminating and exposing them as much as possible.
038 - All response equipment used at the incident must be properly decontaminated, inspected, and returned to service as soon as possible, by HAZMAT/DECON team members. Some equipment may have to be disposed of; these items should be identified, isolated, and inventoried, as soon as possible The Incident Commander shall designate personnel to perform these duties.
039 - Any responder, bystander, or victim, who has been, or may have been contaminated or exposed to a hazardous substance, will be immediately decontaminated, treated, and provided proper medical attention. This should include immediate transfer to a medical facility, especially if the condition of the victim is suspect.
040 - If operations will be extended for long period of time, usually more than 4 hours, the Incident Commander will establish a "Personnel Welfare Sector”. This sector will provide human services, sanitation facilities, food, drinks, housing, etc.
041 - The Incident Commander will establish a Staging Sector whenever the nature of the incident requires additional response organizations, personnel, and equipment.
042 - The Incident Commander will remain in the Command Post at all times and be available for communications with Hazard Sector personnel during ALL Hot Zone and other critical tactical operations.
043 - Initial response to all hazardous materials incidents will be conducted in the defensive mode until enough information and resources are gathered to assure a safe offensive response. Marginal modes of operation are the most dangerous and should be used only for incidents where there is an imminent threat to life, all the necessary information cannot be acquired quickly enough, and there is a reasonable chance for a safe rescue operation. The Incident Commander will discuss the consequences and strategy of the marginal mode with the Hot Zone Safety Officer and other Staff Officers first. All standard safety procedures will still be followed including using the proper PPE, decontamination, site safety zones and back up.
Hazardous Materials Attachment 2 39-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 2
044 - If necessary, the I.C. will establish a Public Information Sector and appoint an Officer to manage it. At no time will Team Members or other responders provide information about the incident, victims, chemicals, or situation factors, to the press, bystanders, citizens, or anyone else who asks, unless told to do so by the Public Information Officer. All requests for information will be directed to the Command Post. If established the E.O.C. will manage this activity exclusively. If not established, no information will be supplied to the media or anyone else without approval of the General Manager or his designee.
045 - When the spill or release no longer poses any threat to life, the environment, or property; and is determined to be a hazardous waste cleanup operation, the Incident Commander will announce termination of the emergency phase of the incident and assure that the site management is turned over to the proper authorities. Formal termination procedures will be followed for ALL incidents. These procedures include three steps (Debriefing, Post Incident Analysis, and Critique). Once the emergency is terminated, and deemed to be a hazardous waste cleanup operation, Team Members may not be qualified to re-enter the Hazard Sector to conduct clean-up operations, according to OSHA. If the incident becomes an emergency again by posing a revived threat to people, the environment, or property, an emergency can be re-declared. Properly trained and equipped Hazardous Materials Response Team Technicians can perform clean-up operations that are conducted as part of the emergency phase to help mitigate the incident.
046 - No one will mount or dismount the vehicle, unless it is at a complete stop.
047 - Someone will ride in the cab with the driver on all emergency response calls.
048 - The vehicle will carry only as many responders as can be safely seated and secured with seat belts.
049 - Wheel chocks will be properly positioned whenever the driver leaves the cab.
050 - No driver will back the vehicle without the aid of a spotter. If at any time the driver loses sight of the spotter, the driver must stop until regaining sight of the spotter.
051 - All traffic laws, including speed limits, must be followed.
052 - Vehicle will be brought to a complete stop at all railroad crossings, red lights, and stop signs, before proceeding through. Slow down and proceed with caution with a green light or right of way.
053 - If involved in any accident resulting in damage to persons, vehicles, or property, you must stop immediately and place your vehicle out of service. Render assistance within your level of training, and make the proper notifications.
054 - Drive with windows partially down to aid in hearing other response vehicles.
055 - Change tones when approaching intersections or vehicles that are failing to yield.
056 - Passenger in cab will be responsible for communications, lights, and siren.
057 - Whenever the Hazmat truck is used for an incident or test drive the driver will sign the log.
Hazardous Materials Attachment 2 39-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 2
058 - Equipment Removal from the Truck during an Incident:
• Level 1 -- Due to the least seriousness of this level the first section to remove their equipment will be the DECON section. All assigned personnel will assist in removing and setting up the appropriate method and level of decon. The entry teams and back up will remove their appropriate level of protective equipment when decon has removed all their gear or when there are no decon personal at the truck. While entry teams and back up teams are gearing up and waiting in the ready area the EMS personnel will perform pre-entry vital checks on the team members.
• Level 2 -- Due to the possibility of some threat to life, the entry teams and back-up teams will remove the appropriate level of personal protective equipment from the truck first. After the entry teams and back-up teams have removed their equipment then decon will remove their equipment and proceed to establish their section. EMS personal will do vital checks on entry teams and back-up teams while they remain in the ready area. Entry teams and back-up teams will remain in the ready area until called.
• Level 3 -- Due to the extreme threat to life and the possibility of multiple victims the entry teams and back up will remove their equipment (which will be of the Level A type) from the truck first. While the teams are getting their gear, decon will set up a gross decon. EMS will perform vital checks on entry teams and back-up teams when time and opportunity permits. EMS should not detain entry teams from performing rescue attempts during Level 3 to do vital checks
059 - Entry Teams and Back-up Teams. It is recommended that the entry team and back-up team consist of the following: • Entry Team #1 - two trained HAZMAT members, one being designated as the team leader. This teams purpose is to start rescue attempts and to do reconnaissance. • Entry Team #2 - two trained HAZMAT Members, one being designated as the team leader. This is the second team into the hot zone and will assist Team #1 in rescue attempts, containing the hazard and bringing in needed equipment. • Back-up Team - two trained HAZMAT members, one being designated as the team leader. This team will remain at the edge of the hot and warm zone and be ready to rescue entry team, if needed. It is acceptable for the Back up Team to assume the role of entry team and entry team to assume the role of back up.
Hazardous Materials Attachment 2 39-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3 MEDICAL SURVEILLANCE PROGRAM
SCOPE
This medical program is intended to provide a means to assess and monitor workers' health and fitness both prior to assignment as a hazardous materials responder and during the time they remain as such. The program also addresses the requirement to provide emergency and other medical treatment as needed and to keep accurate records for future reference. It is further intended to comply with the current standards as established in 29 CFR Part 1910.120.
MEDICAL EXAMINATIONS
Medical examinations are defined as examinations or procedures performed by, or under the supervision of a licensed physician. Each responder will be required to fill out an occupational and medical history questionnaire (see annex 3.e.i.3, medical surveillance program). During the physical exam the doctor will focus on issues and concerns that the responder has noted on the questionnaire.
FREQUENCY OF MEDICAL SURVEILLANCE
Medical exams and/or surveillance will be performed at the following times for covered responders or employees:
• Prior to assignment as an emergency responder. • At least once per year, unless the physician believes a longer interval (not greater than once every two years) is appropriate. • As soon as possible upon notification by a responder that he or she has developed symptoms or signs indicating possible overexposure to a hazardous substance, or has been injured or exposed above the acceptable limits during any level of hazardous materials emergency. • At termination as a responder. If that person has had an exam in the last six months, further exams may not be required.
INFORMATION TO BE PROVIDED BY PHYSICIAN
The following information will be provided to the physician and/or the attending qualified nurse, for all exams:
• A description of duties that the responder or employee will be asked to perform. • That person's actual or anticipated exposure levels to hazardous substances. • A description of all personal protection equipment to be used by that person. • Any information from previous medical examinations that may not be readily available to the physician. • Any other information required by OSHA 29 CFR 1910-134.
PHYSICIAN’S WRITTEN OPINION
The physician will submit a written opinion with the information listed below: • The physician's opinion as to whether the responder has any detected medical conditions which should preclude him or her from working as an emergency responder or from use of respirators and other personal protective equipment.
Hazardous Materials Attachment 3 40-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
• Any recommended physical and/or work limitations. • The results of the medical examination and tests, if requested by the responder. • A statement that the responder has been informed of the results of the examination. • Any conditions that require further examination. This too should be provided to the responder.
RECORD KEEPING
An accurate record of each responder's medical surveillance must be retained. This record must include the following information:
• Name and social security number. • Physician's written opinion, recommended limitations, results of exams and tests. • Any responder medical complaints, related to exposure to hazardous substances. • A copy of the information provided to the physician. • Any other information which might be relative to the responder's ability to work with hazardous substances while using personal protective equipment. • Exposure records and data analysis based on them, will be kept for 30 years and be accessible. These medical records will be kept for at least the duration of team membership plus thirty years. Records of responders who have worked less than one year need not be retained after leaving the team, but the records must be provided to the responder upon their leaving the team.
ADDITIONAL PROGRAM OBJECTIVES
• To urge prospective responders to provide a complete and detailed occupational and medical history to the medical staff. • To assure responders of examination and information confidentiality. • To require everyone to report any suspected exposures regardless of the degree. • Require responders to bring any unusual physical or psychological conditions to the physician's attention. Training will emphasize that vague disturbances or minor complaints (such as headaches or skin irritation) may be important.
PHYSICAL EXAMINATION GUIDELINES
The physician to help establish the proper information necessary to assure that the intent of this program is met will use the following guidelines.
• Conduct a physical examination of all body organs and focus on the pulmonary, cardiovascular, and muscular-skeletal systems. The physician shall determine the extent of this examination, as long as the intent and objectives of this medical program are achieved. • Note conditions that could increase susceptibility to heat stroke, such as obesity and lack of physical exercise. • Note conditions that could affect respirator use, such as missing or arthritic fingers, facial scars, dentures, poor eyesight, or perforated eardrums. • Disqualify individuals who are clearly unable to perform based on the medical history and/or the physical examination (e.g., those with severe lung disease, heart disease, back or orthopedic problems).
Hazardous Materials Attachment 3 40-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
• Note limitations concerning the individual's ability to use protective equipment for whatever reason. • Provide additional testing (e.g., chest X-ray, pulmonary function testing and electrocardiogram) for ability to wear protective equipment, if considered necessary by the physician. • Base determinations on an individual's profile (e.g. medical history, examination, age, previous testing results, and prior exposures). • Perform whatever tests are necessary, according to the physician, to establish baseline medical data for future exposure reference.
BLOOD-BORNE PATHOGEN PRECAUTIONS
Responders with cuts, scratches or other lesions on the hands or other exposed areas, should wear covering bandages and/or gloves to prevent blood or other body fluid contamination of their surroundings, or themselves, or other persons.
Whenever possible, disposable rubber gloves should be worn when providing first aid for bleeding injuries. Contact of the skin with blood or body fluids from other persons should be avoided. If such exposure occurs, the affected area should be washed thoroughly with soap and water. Administration of appropriate care should not be delayed because gloves are not available.
Blood contaminated items such as gloves, bandages, and paper towels should be placed in a plastic bag and brought to a medical facility for proper disposal.
PHYSICAL INJURY
Trained medical responders at the scene may appropriately treat some physical injuries that are minor, while other injuries may require more definitive and advanced medical treatment. Trained medical responders are capable of making these decisions. Medical personnel at the advanced first aid level, or higher, must be on scene at all hazardous materials incidents.
Life-threatening injuries should be treated immediately without considering decontamination. If the victim's life is in jeopardy, some form of decontamination may be possible with the initial first aid treatment, if the decontamination does not delay the first aid treatment. Some basic decontamination practices that may be utilized include:
• Protect yourself from contamination by using personal protective equipment and/or avoiding contamination on or around the victim, if possible. • Carefully remove respiratory and personal protective equipment from the victim. • If protective clothing or suits cannot be removed easily, they may be cut off. • Removal of contaminated clothing/equipment should not delay first aid treatment. • Washing of PPE while on the victim may be effective if it does no further harm. • Victims may be packaged in body bags, plastic, or other materials to avoid spreading the contamination, when it is not possible to thoroughly decon the victim or the PPE. • Medical personnel and facilities will be advised immediately whenever a victim is being transported or cared for and has not been thoroughly decontaminated. They should be advised of the chemical, its properties, its hazards, known antidotes and specialized treatment, and other pertinent information. A copy of the MSDS or a clean label from the container should be given to medical personnel.
Hazardous Materials Attachment 3 40-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
HAZARDOUS MATERIALS EXPOSURES
Exposures to hazardous substances may cause injuries in many different ways. Chemicals may cause thermal burns, frostbite, chemical burns, poisoning, asphyxiation, radiation poisoning, and death. Mixtures of chemicals create unknown hazards and risks. Immediate medical attention and definitive treatment at a medical facility is required for all exposed personnel. If it is possible to perform a thorough decontamination before treatment or transport without jeopardizing the welfare or life of the victim, it should be done immediately by the best possible method. The same precautions should be taken as outlined above under "Physical Injury”.
Hazardous Materials Attachment 3 40-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
MEDICAL SURVEILLANCE PROGRAM FORM
INFORMATION TO BE PROVIDED TO PHYSICIAN
1. A complete copy of this program and a copy of the entire book 29 CFR. Highlight or page-mark the 1910.120 section. Note paragraphs (f) and (q).
2. The duties of the responders, which may include, but are not limited to, the following: • Wearing personal protective and respiratory equipment • Lifting drums and other heavy objects • Working in elevated or freezing temperatures • Climbing stairs, ladders, tanks, etc. • Performing rescues of victims, including carrying victims for long distances • Decision-making duties during stressful situations • Shoveling, raking, and similar type duties • Working with hand tools and specialized equipment • Many other associated physical tasks
3. Exposures to the responders as they relate to Hazmat response, can best be described as follows: • The prospective Hazmat responder, who may be assigned to the “Hazmat Emergency Response Team”, could be exposed to a wide variety of chemical hazards. Mixtures of chemicals present many unknown hazards and must also be considered. • Estimates of actual or anticipated exposure levels would be grossly inaccurate. Any responder could be exposed to high or IDLH levels at any time. • Exposures to these chemicals, as discussed above does not mean that responder will be unprotected. Policies and laws require that they protect themselves properly with the appropriate personal protective equipment, before working in these environments. Therefore, these exposures should occur by accident only.
4. The responder may be required to work with the following personal protective equipment: • Hard-hats and chemical resistant steel toe/shank boots. • Self-contained breathing apparatus for intervals of approximately 20 to 30 minutes. SCBA may alter regular breathing, limit vision, and induce claustrophobia. Communications will be difficult. Wearing SCBA may be stressful to some people during emergencies. A SCBA weighs approximately 28 to 34 lb. and is worn on the user’s back. • Supplied air respirators, have similar restrictions as the SCBA but may allow the user to work for unlimited duration with larger air supplies. • A wide variety of protective gloves to protect the responder from chemical exposure, but not necessarily from cuts, burns, and other hand injuries. • The responders may also use air-purifying respirators. Although not as stressful as SCBA or an SAR, they do represent a threat to some responders and require assurances of physical capability before use. • Level A and level B encapsulated chemical suits. These suits provide the highest level of chemical protection for the responder, but don’t allow an exchange of body heat and air. Therefore, the responder is likely to experience some form of heat stress while working in these suits. Depending on ambient, room, and air temperature, core body temperatures could rise
Hazardous Materials Attachment 3 40-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
very quickly. These suits may also induce claustrophobia. Responder’s known to have this medical problem most likely would not be able to perform in these suits. • Level C suits are non-encapsulated suits with an APR (air purifying respirator) and although not as stressful as Level A or B encapsulated, there may be problems with heat stress, caused again by increased body temperature. • Items such as aluminized over covers, ice vests, cooling systems, high heat clothing, firefighters gear, etc. may also be used.
Hazardous Materials Attachment 3 40-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
MEDICAL QUESTIONNAIRE FORMAT FOR EMERGENCY RESPONSE TEAM Name: ______Male ______Female ______(Last) (First) (Middle) Date of Birth: ______SS#: ______Telephone: ______Home Address: ______(Street) (City) (State) (Zip) Personal Physician's Name: ______Address: ______
HISTORY
1. What serious illnesses or injuries have you had? ______
2. Have you ever been hospitalized? ______If so, for what? ______3. Have you had any surgery? ______If so, for what? ______
4. Have you ever been advised to have surgery that wasn't done? ______
5. Have you ever: YES NO a. Been refused employment for health reasons? ______b. Been restricted in your work for health reasons? ______c. Been forced to leave employment for health reasons? ______d. Been refused for or discharged from military service for health reasons? ______e. Been refused life insurance? ______f. Had a back injury or worn a brace? ______g. Had a knee injury or worn a brace? ______h. Had an on-the-job injury? ______i. Received workmen's compensation? ______j. Had a job that affected your health or the health of your fellow workers? ______
6. Have you ever worked with or been exposed to: YES NO a. Asbestos ______b. Coal dust ______c. Chemical fumes ______d. Radiation ______
Hazardous Materials Attachment 3 40-7 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
e. Cotton dust ______f. Loud or continuous noise ______g. Heavy or repetitive lifting ______
7. Do you now have, have you ever had, or have you ever been told that you have any of the following:
YES NO 1. Frequent headaches ______2. Dizziness or fainting ______3. Convulsions, fits or epilepsy ______4. Any disease of brain, nerves or muscles ______5. Nervous or mental trouble ______6. Alcoholism or alcohol abuse ______7. Drug abuse or addiction ______8. Eye diseases of any type ______9. Vision trouble ______10. Ear diseases of any type ______11. Hearing loss or ringing in the ears ______12. Diabetes ______13. Thyroid trouble ______14. Any other gland or hormone trouble ______15. Any kind of heart problem ______16. Rheumatic fever ______17. Chest pain, angina ______18. Any Kind of lung problem ______19. Difficulty breathing ______20. Persistent cough ______21. Coughing up blood ______22. Hay fever ______23. Sinus trouble ______24. Asthma ______25. Stomach or intestine problems ______26. Change in bowel habits ______27. Blood in your stool ______28. Hemorrhoids ______29. Liver disease, hepatitis or cirrhosis ______30. Kidney or bladder problems of any type ______31. Protein albumen or blood in your urine ______32. Tumor or cancer ______33. Rupture or hernia ______34. Allergies of any type (include medicines) ______35. Any problem with blood vessels, including varicose veins or phlebitis ______36. Leg cramps ______37. Broken bones or bone diseases ______38. Joint trouble, including: a. Injuries ______b. Arthritis or bursitis ______c. Dislocations ______
Hazardous Materials Attachment 3 40-8 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
d. Restricted movements ______39. Foot trouble of any type ______40. Back problems of any type ______41. Neck problems of any type ______42. Skin diseases or rashes ______43. High blood pressure ______44. Anemia or other blood diseases ______45. Any other impairment to your health ______ MALES ONLY
44. Any problems with your prostate gland, testicles, or penis ______
FEMALES ONLY 45. Menstrual problems ______46. Any problems with your female organs ______47. Pregnancies (number ____) ______58. Complications of pregnancy ______a) Fallen womb, b) Cyctocele, c) Rectocele, or stress d) Incontinence ______
IN THE PAST YEAR HAVE YOU HAD ANY OF THE FOLLOWING PROBLEMS:
1. Numbness or tingling ______2. Stiffness or aching in joints or muscles ______3. Mole, wart, or growth that is enlarging, changing color or bleeding ______4. Easy bleeding or bruising ______5. Excessive thirst ______6. Frequent or painful urination ______7. Blood in your urine ______8. Enlarging nodes, glands or lumps ______9. Change in skin color ______10. Change in weight of 10 pounds or more ______11. Tiredness ______12. Loss of appetite ______13. Pain or difficulty swallowing ______14. Shortness of breath ______
HAVE YOU EVER :
1. Smoked tobacco and inhaled? ______a. Do you now? ______b. How many years have you smoked? ______c. How many packages do/did you smoke per day ______2. Used alcohol? ______a. Do you now? ______
Hazardous Materials Attachment 3 40-9 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
b. How much do/did you drink per day? ______3. Used drugs? ______a. Do you now? ______b. Drugs used ______
HAS ANY ONE IN YOUR FAMILY, LIVING OR DEAD, HAD :
1. Diabetes ______2. Cancer ______3. High blood pressure ______4. Mental illness ______5. Alcoholism ______6. Tuberculosis ______7. Heart trouble ______8. Any hereditary or contagious diseases ______a. What? ______
MEDICATIONS USED IN PAST YEAR:
1. ______2. ______3. ______
I, the undersigned, do hereby certify that the answers to the above questions are true to the best of my knowledge and understand that any falsification, misrepresentation or omission concerning those answers will be sufficient for my dismissal. I give permission for the results of my medical examination and for the personal medical history I have completed to be transmitted to the designated corporate physician and to relevant placement personnel.
Date of examination: ______
______Applicant's signature
EXAMINING PHYSICIAN’S NOTES ON HISTORY : ______
PHYSICAL EXAMINATION
Height: ____ Ft.____ In.; Weight: _____ Lb.; Temp: _____; BP: ______; Resp: _____; Pulse: ______
Vision: Without glasses: Far R______L______Near R______L______With glasses: Far R______L______Near R______L______Color perception: ______(specify test used) Hemoglobin: ______Urine sugar: ______Albumen: ______
Hazardous Materials Attachment 3 40-10 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
Hearing: R______L______(attach audiometric report)
Pulmonary function: ______(attach pulmonary function test)
Other tests recommended: ______
Mark normal or abnormal and describe below: Normal Abnormal 1. General appearance ______2. Mentality ______3. Personality ______4. Hygiene ______5. Sores or other identifying marks ______6. Head ______7. Eyes (include apanthalmoscope) ______8. Ears ______9. Nose ______10. Pharynx ______11. Teeth ______12. Speech ______13. Neck ______14. Lymph nodes ______15. Thyroid ______16. Chest ______17. Breasts ______18. Lungs ______19. Heart ______20. Arteries, pulses ______21. Veins-varicosities patency ______22. Abdomen ______23. Hernia ______24. Genitalia, pelvic ______25. Anus ______26. Spine, back ______27. Joints, range of motion ______28. Upper extremities ______29. Lower extremities ______30. Neurological ______31. Reflexes ______32. Gait ______33. Back motion ______34. Leg use ______35. Arm use ______36. Hand use, dexterity ______37. Other ______
DETAILS OF POSITIVE AND SIGNIFICANT FINDINGS: ______
Hazardous Materials Attachment 3 40-11 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 3
______
Hazardous Materials Attachment 3 40-12 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4 HAZARDOUS MATERIALS FACILITIES
EXTREMELY HAZARDOUS MATERIALS FACILITIES (with reportable threshold quantities)
Hebron Academy- Rumford Paper (New Page) Verizon Paris Rd., 35 Hartford St., 400 Hancock St., Hebron Rumford Rumford
Andover Earth Station Rumford Power Verizon 494 Roxbury Pond Rd., 43 Industrial Park Rd., 25 Fair St., Andover Rumford Norway
See Table 1 for chemicals and areas of impact for these facilities. These facilities may also have reportable hazardous materials on the premises.
HAZARDOUS MATERIALS FACILITIES (with reportable threshold quantities-not including EHS or petroleum products)
New Balance Company- 72 Cottage St., Norway
OTHER HAZARDOUS MATERIALS FACILITIES (with reportable threshold quantities of Fuel Oil, Propane, Diesel, Kerosene, Gasoline, Oil, Asphalt)
C. N. Brown Department of Defense, 59 Mayville Rd., Bethel Chadbourne Tree Farms Vets. & Emergence Mgt. 10 Railroad St., Bethel 634 Walker Mill Rd., Bethel Mearng Bog Brook Training 38 West Bethel Rd., Bethel Rt. 2, Gilead 510 Main St., Fryeburg Dead River Co. Mearng Norway Armory 358 River Rd., Mexico 5 Bridge St., Rumford 17 Elm St., Norway 96 Main St., Mexico 235 River Rd., Mexico 150 Main St., Mexico 59 Paris St., Norway M.S.A.D #17 102 Main St., S. Paris 6 Charles St., South Paris All schools & bus garage 80 Main St., S. Paris 72 Main St., Mexico M.S.A.D #72 Trap Corner, West Paris All schools & bus garage 467 Main St., Oxford Hancock Lumber Rte 108, Canton 639 Walker Mills Rd., Bethel Norway Highway Dept. 32 Grove St., Norway Amerigas Eagle Propane Keiser Industries, Inc. 109 Station Rd., Oxford 56 Mechanic Falls Rd. Oxford Aviation Inc. 235 High St., S. Paris Oxford 75 Number Six Rd., Oxford 33 Hill St., S. Paris Paris Hill Rd., S. Paris McDonald’s Oxford County Jail & Court Pine Tree Plaza, S. Paris Rt. 2, Rumford 26 Western Ave., S. Paris NW Bethel Rd., Bethel 118 Main St., S. Paris Bear River Trading Post Brook Bros., Inc- 4 Bear River Rd., Newry 191 Main St., Bethel
Hazardous Materials Attachment 4 41-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4
Oxford Homes, Inc., 719 Jewitt Hill Rd., Canton 420 Franklin St., Rumford 7 Oxford Homes Lane, 547 Main St., Dixfield Oxford Rt. 302, Fryeburg Ethan Allen Operations 251 Park St., S. Paris North Main St., Andover Pike Industries 368 Bisbeetown Rd., Hannaford U.S. Cellular North Waterford 1603 Main St., Oxford 1000 Spruce Mt. Rd. 500 Waldo St., Rumford Woodstock Rumford Community Home Pleasant Mt., Denmark 11 John F. Kennedy Lane, L.M. Longley & Son 682 Streaked Mt. Rd., Paris Rumford Western Ave., S. Paris Mt. Abram Road, Greenwood
Rumford Falls Hydro McBurnie Oil & Country Gas B & L Oil Inc. 299 Prospect St., Rumford 48 Bullring Rd., Denmark 389 Portland St., Fryeburg
Schiavi Construction MSAD #21 Dixfield Columbia Propane Corp. Industrial Drive, Oxford 145 Weld St. 9 Station Rd., Oxford 147 Weld St. Sunday River Ski Resort 45 Middle St. Fryeburg Academy Sunday River Rd., Newry 152 Main St., Fryeburg Bancroft Contracting Vulcan Electric 23 Phillips Rd., S. Paris Maine Machine Products Co. 28 Endfield St., Porter 79 Prospect Ave., S. Paris Eastern Slopes Aviation Maingas Lyman Rd., Fryeburg Paris Fire Department 310 Lovell Rd., Fryeburg 137 Western Ave., S. Paris RTM, LLC WalMart 169 Western Ave., S. Paris Perkins Propane 1240 Main St., Oxford 311 Lovell Rd., Fryeburg 258 River Rd, Mexico Stephens Memorial Hospital 181 Main St., Norway M.S.A.D #39 Community Energy Co. 145 Main St., Sumner 299 Spruce St., Rumford Woodstock Oil Co. 160 Morrill St., Buckfield Rt. 108, Rumford 8 S. Main St., Bryant Pond DBA Blaisdells Saunders Bros. 9 North Main St., Peru Maine Veterans Home 256 Main St., Greenwood 477 High St., S. Paris DOT 821 Mayville Rd., Bethel Rumford Hospital
FACILITIES USING RADIOACTIVE MATERIALS
Rumford Community Hospital Stevens Memorial Hospital NewPage
Hazardous Materials Attachment 4 41-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4
These lists represent only the facilities that have complied with reporting regulations and have existing chemical inventory reports of reportable threshold quantities, thus the possibility of smaller amounts of hazardous chemicals at other facilities exists. Emergency responders must also be aware that chemicals not classed as extremely hazardous may form new compounds that can become so when mixed, or can become more hazardous when heated.
Hazardous Materials Attachment D 41-3 April 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4 – TABLE I1
Facility Name Contact Product Hazardous CAS # Max. Worst Nearest Person and Location Person Name (if Substance Stored Case Pop. EMS authorized to applicable) (In Lbs) Affected release equip. (CAMEO) and information Hebron Michael Anhydrous 7664-41-7 1,500 200-500 PACE Amb. Michael Hughes, Academy Hughes Ammonia sch yr.-.8 Stephens Ron Brooks, John Hebron 966-5256 mi. radius Mem. Hosp. King Rumford Tony Sulfuric Acid 7664-93-9 1611605 Site Med-Care John Fuller, Rick Paper Lyons Nalcolyte l Epichlorohydrin 106-89-8 21,487 Site Amb. Rum. Rinaldo, Neil (NewPage) 369-2615 Hydrogen Hosp. Cronkhite Rumford Peroxide 7722-84-1 105958 Site Phosphoric Acid 7664-38-2 86486 Site
Rumford Patrick Anhydrous 7664-41-7 279,500 >15000 Med-Care John Sawyer, Power Welch Ammonia Amb., Rum. Patrick D. Welch. Rumford 364-7399 Sulfuric Acid 7664-93-9 12,488 Site Hosp. , Verizon Gregory Liquid Sulfuric 7664-93-9 1,252.8 <10 site PACE Amb, Gregory Ives, Norway Ives Acid (30%) Stephens Aaron Bequeath, 777-5078 Mem. Hosp. Robert Harradon Verizon Gregory Liquid Sulfuric 7664-93-9 3326 <5 site Med-Care Gregory Ives, Rumford Ives Acid (30%) Amb, Rum. Aaron Bequeath, 777-5078 Hosp. Robert Harradon Andover Earth Charles Sulfuric Acid 7664-93-9 11759 11 site Med-Care Charles Hoff, Station, Hoff Amb., Rum. Michael Brown Andover. 364-7871 Hosp.
Hazardous Materials Attachment 4 41-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4 – TABLE I1
Hazardous Materials Attachment 4 41-18 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4 – TABLE I1
Hazardous Materials Attachment 4 41-19 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 4 – TABLE I1
MAJOR TRANSPORTATION ROUTES ROADS AND RAILROADS
Hazardous Materials Attachment 4 41-20 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 5 – POPULATION CENTER DATA EHS FACILITY LOCATIONS
Town Pop. EHS Facilities Hospitals Schools Child Care Extended Care Emer Shelters Facilities Facilities . # Hebron 1053 Hebron Academy Hebron Academy Allies Hom e DC 911 Hebron Station (Upper & Middle) Danielle’s DC School Hebron Station Stay and Play DC (Elementary) (Elementary) Hatch’s Fam. DC Rumford 6466 Rumford Paper Rumford Mountain Valley Margaret Russell Rumford Com 911 Mt. Valley High (NewPage)l Community High Maureens Home Mt. Valley Middle Rumford Power Hospital Rumford Elem. Nursery School Rumford Grp. Rumford Elem. Associates Pennacook Day Patty’s DC Homes Blazing Star Verizon Treatment Center CCI Rumford Horizons Unlmt. Masonic Lodge St. Athanasius St. Head Start 125 Franklin St. John Daytime Nursery Virginia School Norway 4611 Verizon Stevens Guy E Rowe Judith Skinner Norway Rehab 911 Guy E. Rowe Memorial Oxford Hills Tech Sugar & Spice DC & Living Ctr. School Lil Tykes DC Progress Ctr. Child Health Beal Street Center Preschool Kennison Fam. Oxford Hills Foster Home Montessori Pleasant Street Primary Spring St. Hm. Com. Child Care Youngs Family Center Home O.T. to Grow/Play Gateway to the Shire CCI Norway Childrens Wee Care 4 U DC The Growing Place Day School
Hazardous Materials Attachment 5 42-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 5 – POPULATION CENTER DATA EHS FACILITY LOCATIONS
Andover 864 Andover Earth Andover Elem. 911 Andover Elem. Station Oxford 3960 Paris Farmers Stevens Boxberry School One Fish,Two Band’s Foster 911 Oxford Elem. Union Memorial Madison Ave. Elem. Fish Home Oxford Elem. Kathy’s Kids Rabbit Valley Rabbit Valley DC Road, CLA Greeley Brook DC Oxford School Age Child Care Terri’s Sitting Service Brenda Jones Precious Hearts Home Daycare CCI Oxford Head Start Jacqueline Nye Birds Nest DC Sherry Estes Stephanie’s Childcare Tina’s Daycare Step By Step Home Daycare
Hazardous Materials Attachment 5 42-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6 FACILITY AND COUNTY RESOURCES
The following lists were excerpted from the facility emergency plans. Facility plan updates vary; therefore there may be additions or deletions of available equipment. This is intended to be a guide, not a definitive list as equipment resources are somewhat fluid.
Facility Resource Inventory Location
Verizon all Protective goggles Immediate area, near batteries. Additional locations Rubber aprons response equipment is brought to site for Eye wash facilities larger scale installation and removal work. Absorbent material and/or neutralizer
MCI Rubber gloves Battery Rooms (5) “ Aprons Face shield Protective boots Protective suit Shovel First Aid Kit Fire extinguisher Eye Wash station Baking soda Hazardous Materials Kit Outside UPS Rms in white drums Oxygen First Aid Center (2) Blankets First Aid Kits Cot Stretcher
Rumford First Aid cabinets-2 Control Room – Rest Room Power Maintenance Shop
O2 Escape Paks (5 min) -5 Control Room Inlet chiller Building HRSG (Upper Platform)
Self Contained Breathing Apparatus-2 Control Room HRSG Bay (West Side)
Personal Protective Equipment-17 Locker Room/Response Lockers (additional Rubber boots PPE will be located in the reception area Rubber gloves and the control room) Rain slickers Respirators Safety glasses Hearing protection
Oil spill absorbents-4 Fire Pump Room
Hazardous Materials Attachment 6 43-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6
Power House Bldg-Ground Floor Inlet Chiller Building
20 Gal. HAZMAT Universal Spill Kit-5 East side of HRSG Socks North Side CTG Accessories Compartment Gloves Steam Turbine Lube Oil Area Goggles Inlet Chiller Building Disposal bags HRSG Water Treatment Area
Small Chemical Spill Kit-1 Lab Pads Gloves Goggles Disposal Bags
Portable fire extinguishers Power House Building – ground floor- 14 Steam Turbine Deck- 3 MCC 12/22- 2 MCC 13/23- 2 Switchgear Room- 2 Fire Pump Room- 2 Control Room- 2 Maintenance Shop- 1 Spare Parts Room- 1 Equipment Storage Room- 1 Chiller Room- 1 ACC Building- 1 Primary Gas Heater- 1 CEM’s Building- 1 Water Treatment Area- 1 Laboratory- 1 Office Area – Hallway- 1 Lunch- 1
Hebron Dump Truck Hebron Maintenance Building Academy Backhoe Boom Truck Sand Pile Tractor Maintenance Tools Ladders New Page HAZMAT Team inventory available with response team Paris Farmers Union NewPage 1 Canvas bag-assorted fittings Hazmat Ready Room Equipment Inventory HAZMAT 1 Orange air hose 3/8” ×15 Team 1 Red air hose 3/8” ×15’
Hazardous Materials Attachment 6 43-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6
1 Black air hose 3/8” ×15’1 1 Strap w/attachments – green 1 Strap w/attachments – red 3 Straps – self adhesive 1 Accurol compressed gas regulator 1 Maxiforce duel controller1 1 Orange strap w/snap hooks 27” long 1 Paratech 15” ×21” leak seal bag 1 Paratech 6” ×12” leak seal bag 1 1 Paratech 6” ×6” leak seal bag 6 Blue Lifeguard level B suits – Med. – X large 2 Hazmat cocoon suits – large-level B 3 Air tanks – Scott 2.2 12 Pairs Goodall rubber boots sizes 8 – 12 2 Cases heavy duty polyethylene bas – clear 1 Mop w/handle 1 Air cylinder yellow with Acutrol regulator w/chart 2 Air cylinder yellow w/regulator and hose and four wheel cart 1 Trash container, light green w/push top 3 Push brooms 5 Red SCBA Suits – Level A 1 Box, Plug & Dyke 2 Boxes Granet impervious gloves 3 Packages Edmont rubber gloves, 10 pairs, large 1 Bag of rags 2 Folding chairs 2 Wooden stools 10 Air tanks, Scott 2.2 4 Yellow containers attached to walls w/2 Scott 2.2 SCBA per container 1 Paper roll dispenser 2 Air hoses, black, for Scott Air Packs 3 Overpack drums 1` Response Kit, suitcase type 1 Chlorine Response “LC” Kit
In addition, NewPage has signed letters of commitment with several Towns, Companies and school districts for use of additional equipment in case of a large-scale disaster. The other facilities also have letters of agreement with various entities.
Hazardous Materials Attachment 6 43-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6
NEWPAGE HAZMAT RESPONSE VEHICLE INVENTORY
Quantity Resource Inventory Location 10 Flash oversuits (2 medium, 5 large, 3 X-large) Driver Side Compartments 5 Level A suits (brown) 8 Level B suits (blue) (3 medium, 2 large, 3 X-large) 4 Plain orange safety vests 1 Decon officer vest 1 Incident commander vest 1 Safety officer vest 1 Communications officer vest 10 2.2 Scott air packs Compartment # 2 3 Scott face masks –small (green) 7 Scott face masks – large (black) 3 Scott face masks – X-large (red 300’ Air line hose 22 Air purifying canisters No. 642 AG-H 10 Air purifying canisters No. 642 AGGL-H 6 Air purifying canisters No. 642 OAH 5 Air purifying canisters No. 642 AMH 14 Air purifying canisters No. 631 CL-H 4 Air purifying canisters No. 631 OA-H 6 Air purifying canisters No. 631 OV-H 6 Air purifying canisters No. 631 OU-H 4 Level B suits (yellow) in container 6 Level C suits (white) in container 33 Pairs of gloves (26 rubber, 7 leather) in container 1 Tool box with assorted tools 8 Overboots (white) in bag (1 of 2) 8 Overboots (white) in bag (2 of 2) 1 Leak seal materials in container: 1 bottle Plug & Dyke Several cans of assorted bolts 1 can assorted hose fittings and rubber washers 1 box hose clamps Assorted wood wedges Metal barrel sealer 4 bottles of bubbles 2 boxes of food coloring 2 Tarps 1 Cascade system (4 ×4500 psi cylinders- yellow) Compartment # 3 2 Hose reels with 200 ft. air line hose each 3 Air line hose (50’, rolled) 2 SKAT PAKS 1 Hand truck 14 Pairs boots (1 × size 7, 2 x size 8, 5 x size 9, 2 x Compartment # 4
Hazardous Materials Attachment 6 43-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6
size 10, 2 x size 11, 2 x size 12) 5 Hard hats (white) 1 Container assorted rain suits 10 2.2 Scott air bottles 1 Bauer Air high pressure breathing compressor Compartment # 5 1 Regulators and air hose for compressor 30 Tyvek Suits in container 1 Tarp 1 Chlorine Emergency “A” Kit Compartment # 6 1 Chlorine Emergency “B” Kit 1 Chlorine Emergency “C” Kit 2 30 lb CO2 fire extinguishers 2 10 lb Dry Chemical fire extinguishers 1 Fire pick poll 1 Extension cord (yellow) 100’ 2 Cans of bolts 1 Can of ¼” washers 3 Five gallon pails w/covers Compartment # 7 2 Straw push brooms 3 Containers of Decon cleaning materials 2 Fire axes 1 Wood ax 1 Blue tarp 2 Floor mops 2 Spades 2 Square shovels 2 Aluminum snow shovels 1 Bottle laundry detergent (2 gallons) 30 Tyvek suits, large size, in container 14 Tyvek suits, large size, in box 4 Wooden barriers 8 Garden hoses (50’) 1 Orange tarp 1 Bag of assorted air bag adapters Compartment #8 1 Lid wrench for five gallon buckets 1 Leak seal air bag 24” x 24”, S/N 83358 1 Leak seal air bag 15” x 21” S/N 81292 1 Leak seal air bag 6” x 12”, S/N 82211 1 Leak seal air bag 6” x 6”, S/N 81497 1 Leak seal gasket 2” x 24” 1 Sewer stop 1 K32 Air lift bag (rated 32 tons) 1 K22 Air lift bag (rated 22 tons) 1 K17 Air lift bag (rated 17 tons) 2 K12 Air lift bag (rated 12 tons) 4 Rolls barricade tape 5 North air bottles (orange) for air bags
Hazardous Materials Attachment 6 43-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6
3 Plug Rugs 12” x 12” (gray) 3 Plug Rugs 24” x 24” (gray) 1 Mercury spill kit 1 Plug & Dyke kit (packed with Leak Lock kit below) 1 Leak Lock kit in container 2 Gatorade water coolers 1 Zambura spill response kit 1 Air bag regulator (packed with items below) 2 Air bag ratchets and several straps in container 1 Petro Lock (five gallon bucket) 1 Acid Lock (five gallon bucket) 1 Alky Lock (five gallon bucket) 1 Zamic Lock (five gallon bucket) 8 Motorola MT 1000 Hand Radios Others areas 6 Voice activated controllers for MT1000 radios 2 Chargers with a total of 12 slots for MT1000 radios 1 Drager tube gas testing device with various tubes 2 Industrial Scientific H2S, O2, and LEL monitors 8 Various chemical response resource books Various office supplies, note pads, etc.
Other Hazmat team supplies (stored in TMP Building): 6 - 55 gallon DOT chemical drums (empty) with lids 5 - 80 gallon DOT chemical overpack drums (empty)
OXFORD COUNTY DECONTAMINATION STRIKE TEAM INVENTORY
2 trucks Hazmat knee boots 16” - 6 pair Spare 1-hour bottles - 6 1 - 28’ trailer with awning 6 - SCBA with 1-hour bottle Hard Hats - 6 W/Pass 1 - 3 Line HAZMAT response Viton Gloves - 6 packages MSA Passport 5 Star Gas shelter with ground cloth & Silver Shield Gloves - 1 package Drager gas measurement tube anchor kit, accessories Nitrile Gloves - 1 package system CDS Decontamination Tent Heater 20 - M9 PAPER liquid chem. 20 - M8 PAPER chem. detection Detection - 2000 W. Honda Port. Generator Submersible Pump APD 2000 M256 Trainer 6 - Kappler CFP 4 Level B Suit size XL
IMAT Mobile Command Vehicle- Available if requested by Oxford County EMA or pursuant to a mutual aid agreement, the IMAT vehicle is housed at Med-Care Ambulance in Mexico. The Northern Oxford Regional Ambulance Service agrees to respond to incidents within its established region and if necessary, statewide. IMAT MCV operators will be fully trained and certified to respond to incidents by September 2006. See Basic Plan Annex H for additional information.
Hazardous Materials Attachment 6 43-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 6
Mass Casualty Incident Trailer - Housed at Med-Care Ambulance in Mexico, it is fully equipped to triage 50 victims, to be used whenever there is a mass casualty incident exceeding the capabilities of local responders. The call out criteria is similar to that of the IMAT vehicle with the additional mass casualty specification. The MCI Trailer will also be pre-positioned at all mass gatherings within the County (5000 or more). RCC will forward requests for the MCI Trailer to the County EMA or NORAS.
Androscoggin County Mobile Emergency Response Vehicle - Available for large-scale, long duration incidents, exceeding 4 hours in length and involving three or more entities, agencies or first responder disciplines. May be requested by the Incident Commander or Oxford County EMA Director. Staffing is the responsibility of the requesting agency/Incident Commander. See Basic Plan Annex H for additional information.
Regional Decontamination Strike Teams - Six Decontamination Strike Teams are located in the State. They include Ogunquit, Paris/Norway, Augusta, Houlton, Machias, and Skowhegan. When needed, the Oxford County EMA Director will contact MEMA who will request the activation and support of teams outside of the County.
Regional Hazardous Material Response Teams - There are nine HAZMAT teams (including one Federal HAZMAT Response Team) with the capability to perform all HAZMAT Technician level activities. They are located at: Brunswick Naval Shipyard; NewPage Paper, Rumford; International Paper, Jay; SAPPI Fine Paper, Skowhegan; Domtar Corp., Baileyville; Farmington, Madison/Anson, Presumpscot Valley (Gorham, Westbrook, Standish, Scarborough and Windham), and Kennebunk. The Oxford County EMA Director shall contact MEMA to request the activation and support of these other teams.
Maine Department of Environmental Protection, Emergency and Spill Response Teams - The Maine DEP maintains Chemical Spill Response Teams in Augusta, Bangor, Presque Isle, and Portland. These teams are fully equipped and trained to respond at the HAZMAT Technician level. The Oxford County EMA Director shall contact the DEP to request the activation and support of these other teams.
Additional County inventory includes 170 blankets. Cots will be added at a later date.
Hazardous Materials Attachment 6 43-7 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7 FEDERAL AND STATE NOTIFICATIONS
EXTERNAL REPORTING
Both Federal and State laws require notification to public safety agencies for all chemical releases in the State of Maine. Federal laws, such as CERCLA and SARA Title III, require that additional groups be notified. It is the responsibility of the facility to assure that these notifications are made in a timely manner, as mandated.
The following information will be provided to all government agencies to which reports are made: • Specific location of release • Identification and estimated quantity of hazardous material released • Time and duration of the release • Where release is going – air, water or ground • Known or anticipated health risks • Precautions that should be taken, including evacuation or medical surveillance • Name and telephone numbers of parties to be contacted for further information
See 37-B M.R.S.A. section 798(1), 42 U.S.C. sections 9603 and 11004, 40 C.F.R. sections 302.6 and 355.40(b)(1). The DEP is responsible for monitoring cleanup and disposal of hazardous waste. See Annex 3.c.iii for cleanup information. The emergency response team will be responsible for cleaning of response equipment and verifying that this equipment is ready for use.
WRITTEN NOTIFICATIONS
After a reportable release of hazardous material, the facility files follow-up reports with various agencies as follows. As soon as practicable, but always within fourteen days , the facility sends a follow-up written notice to the LEPC in all counties likely to be affected by the release and to the SERC. This follow-up written report describes the: • Specific location of the release • Hazardous material released and the estimated quantity • Time and duration of the release • Where the release went – air, water or ground • Known or anticipated acute or chronic health risks posed by the release • Precautions that were taken, including evacuation and medical surveillance • Names and telephone numbers of parties which should be contacted for further information • Actions taken in response to and containing the release • Cause of the release and the events leading to it • Medical attention needs of exposed personnel • Measures taken or to be taken to avoid re-occurrence. 37-B M.R.S.A. section 798(3), 40 C.F.R. section 355.40
Within fifteen days after an emergency incident that involves the generation, storage, treatment or disposal of incompatible hazardous waste, the facility will submit a written report to EPA that provides the: • Name, address and telephone number of the owner or operator • Name, address and telephone number of the facility
Hazardous Materials Attachment 7 44-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7
• • Date, time and type of incident (example: fire or explosion) • Name and quantity of material involved • The extent of injuries, if any • Assessment of actual or potential hazards to human health or the environment, if applicable • Estimated quantity and disposal of recovered material that resulted from the incident. 40 C.F.R. section 264.56(j)
Within thirty days after a reportable release, the facility files a release report with DEP in Augusta , that states the: • Date and time of the hazardous material release • Date and time Public Safety officials were notified (State Police, Sheriff, Fire Department, DEP) • Name and address of parties involved • Exact location of the release • Amount and type of hazardous material released • Complete description of circumstances causing the release Amount of hazardous material recovered
Hazardous Materials Attachment 7 44-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7
EMERGENCY RELEASE NOTIFICATION CHECK LIST
DATE OF Release: ___/___/___ TIME OF RELEASE: ______HOUR
ORIGIN OF RELEASE: ___ FIXED FACILITY ___ TRANSPORTATION RELATED
FACILITY SIC CODE: ______FACILITY/TRANSPORTER NAME:______
CAUSE OR SOURCE OF RELEASE: ______
LOCATION OF RELEASE: ______
RESPONSE LEVEL: ___1 ___2 ___3 CHEMICAL INVOLVED (spell it out): ______
CAS # (if known): ______DOT 4-DIGIT ID #: ______
CHEMICAL IS: ___EXTREMELY HAZARDOUS (EPA list) ___HAZARDOUS
HAZARDOUS PROPERTIES: ______
PHYSICAL STATE OF RELEASE: ___GAS ___LIQUID ___SOLID ___POWDER
CONTAINER TYPE: ______CONTAINER CAPACITY: ______
AMT. RELEASED: ______DURATION OF RELEASE: ______
RELEASE MEDIUM: ___AIR ___WATER ___GROUND ___SUBSURFACE ___OTHER
EXISTING WEATHER/ATMOSPHERIC CONDITIONS: ___°F AIR TEMP ___°F WATER TEMP
WIND DIRECTION/VELOCITY ___CLEAR ___RAIN ___SNOW ___OVERCAST
NUMBER AND TYPE OF INJURIES/FATALITIES (if known): ______
ACUTE OR CHRONIC HEALTH RISKS: ______
NECESSARY MEDICAL ATTENTION FOR EXPOSED INDIVIDUALS: ______
PROPER PRECAUTIONS AND RESPONSE ACTIONS TO BE FOLLOWED: ______
ACTIONS TAKEN TO RESPOND TO AND CONTAIN RELEASE: ______
FOR FIXED FACILITY: NAME/TELEPHONE # OF FACILITY EMERGENCY RESPONSE COORDINATOR: ______
FOR TRANSPORTATION RELATED ACCIDENT _ NAME/TELEPHONE # OF CARRIER ______
______
Hazardous Materials Attachment 7 44-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7
COMMUNITY NOTIFICATIONS FORM
Town – Population: Office Number: FAX Number: Office Hours: Address:
Board of Selectmen: Name and phone
Town Manager:
Fire Chief:
Town Fire Warden:
EMA Director:
Code Enforcement:
Highway Dept.:
Hazardous Materials Attachment 7 44-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7
HAZMAT TEAM OFF-SITE RESPONSE FORM
The Oxford County Regional Communication Center will be the agency requesting the assistance of the Hazmat Team. Security will get all the information possible from the RCC about the incident.
Location: ______
Type of emergency: ______
What is the product: ______
Is there personal injury: ______
Has a staging area been established: ______No ______Yes
If yes, then where: ______
What is the safest direction to respond: ______
Other information: ______ The RCC will fill out an AR-1 form about the incident with information they gather. Ask RCC to fax a copy of the AR-1 form to the County EMA office. Fax (743-7346). Inform the Hazmat Team as soon as you get the Fax from RCC.
Hazardous Materials Attachment 7 44-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7
HAZARDOUS MATERIALS INCIDENT Section 12.01 AR-1 INITIAL NOTIFICATION Federal Law Requires Information in Shaded Areas
1 Date of Incident: Time of Incident: AM PM 2 Company Name: 3 Location (street, route, town, county): 4 Person Reporting: Number Calling From: 5 Call Back Name: Call Back Number: 6 Type of Incident: Fixed Transportation Truck/Rail Car #: 7 Substance: EHS Trade Name:
DOT ID: Hazard Class: CAS Number: - - 8 Physical State Stored: Solid Liquid Gas State Released: Solid Liquid Gas Qty Released: Lbs Gal CuFt Reportable Quantity: Lbs 9 Container (check all that apply): Capacity: Fixed Mobile Portable Insulated Pressured Lbs Gal CuFt Armorized Steel Glass Plastic Tank Box Barrel Pipe Other: 10 Release: Completed Ongoing Contained Duration: Rate: 11 Released to: Soil Water Ocean Air Well Sewer Containment Other: 12 Wind Direction: MPH: Weather Conditions: Temp: 13 Assistance Needed: Police Fire Ambulance HAZMAT Team Other: 14 Health Effects/Emergency Care Instructions (if known) Injuries Fatalities
15 Description of Incident:
16 THE FACITLIY MUST CALL THESE FOUR NUMBERS IMMEDIATELY: CLOSEST LOCAL FIRE DEPARTMENT MAINE STATE POLICE 1-800-482-0730 for SERC and DEP Notification COUNTY SHERIFF’s OFFICE (see reverse for telephone number) for Local Emergency Coordinator notification NATIONAL RESPONSE CENTER 1-800-424-8802 Incident #______17 Notification: Date: Time: Received by: AR-1 GENERAL INFORMATION
Hazardous Materials Attachment 7 44-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 7
This report is required for any release(a) that GENERAL goes beyond INFORMATION that goes beyond the facility boundary and is a release of a reportable quantity of a CERC LA Hazardous or Extremely Hazardous Substance. All chemical spills must be reported to the Maine DEP.
A follow-up report is required within 14 days regarding actions taken to respond to and control the release; the cause and events leading to the release; known or anticipated health risks, medical attention needs of exposed persons; and measures taken to avoid re-occurrence. (Ref. SARA, Title III, sec. 304)
(i) REFERENCE EMERGENCY TELEPHONE NUMBERS ORGANIZATION TELEPHONE Maine State Police (will call DEP and SERC) 1-800-482-0730 State Emergency Response Commission 1-800-452-8735 National Response Center 1-800-424-8802 CHEMTREC (for information) 1-800-424-9300 (b) LOCAL EMERGENCY COORDINATOR CONTACTS Androscoggin County 1-207-784-3622 Aroostook County 1-800-432-7842 Cumberland County 1-207-893-2810 Hancock County 1-207-667-7575 Franklin County 1-207-778-2680 1) Kennebec County 1-207-623-3591 Knox County 1-207-593-9132 a) Lincoln County 1-207-882-7332 Oxford County 1-800-733-1421 Penobscot County 1-207-942-7911 Piscataquis County 1-800-432-7372 Sagadahoc County 1-207-443-9711 Somerset County 1-877-200-9070 Waldo County 1-800-660-3398 Washington County 1-800-432-7303 York County 1-207-324-1111
Hazardous Materials Attachment 7 44-7 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 8 EMERGENCY CONTACT NUMBERS
HAZMAT Team 1 207 743 2419/911 Maine State Police - Gray 1 800 482 0730 1 800 228 0857 Maine State Police (for SERC and DEP Notification) 1 800 482 0730 RCC/Sheriff Dept. 1 207 743 2419 1 800 733 1421 National Weather Service in Maine (24 hr. emergency use only-) 1 207 688 3224 (general public weather info) 1 207 688 3216 State and Local Response Agencies and Resources: Maine Emergency Management Agency (MEMA) 1 207 624 4400 1 800 452 8735 1 207 626 4503 Department of Environmental Protection Oil 1 800 482 0777 Health and Human Services Radiation Control Program 1 207 287 5676 Department of Transportation (DOT) (Highway spill containment) 1 207 624 3339 Poison Control Center (Emergency medical advice: exposures) 1 800 222 1222 County EMA (County support resources/LEPC coordination) 1 207 743 6336
Private Emergency Response Contractors and Resources: Clean Harbors, S. Portland, ME 1 800 645 8265 Environmental Compliance, S. Portland, ME 1 207 799 0850 Enpro Services Inc., Portland, ME 1 207 799 8600 Environmental Projects, Inc., Gray, ME 1 877 846 0447 Guerin Associates, LLC, Gorham, ME 1 800 852 8321
Federal Emergency Response Resources: Chemtrec (chemical information/manufacturer support) 1 800 424 9300 1 800 262 8200 National Response Center (Hazmat support and possible response) 1 800 424 8802 Bureau of Explosives (information on handling explosives) 1 440 308 5466 Institute of Makers of Explosives (explosive materials advice) 1 202 429 9280 Center for Disease Control- (etiological & biological materials advice 1 404 633 5313 Dept. of Transportation (Office of Hazardous Materials Safety...advice) 1 202 366 4000 U.S. Coast Guard (site monitoring, spills in waterways, advice) 1 207 780 3251 1 800 424 8302 Department of Energy (advice on nuclear materials) 1 800 342 5363 Nuclear Regulatory Commission (radioactive materials advice) 1 301 415 7212 Occupational Safety & Health Adm. OSHA (worker safety) 1 800 321 6742
Other Emergency Numbers: FBI, Boston 1 617 742 5533 U.S. Marshall, Portland 1 207 780 3355 U.S. Secret Service 1 207 780 3493
Hazardous Materials Attachment 8 45-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 8
RAILROAD CONTACT NUMBERS
Guilford Rail (Pan Am Railways)
Dispatch Regional 1 800 955 9208 1 800 955 9204 1 978 663 1202 1 978 663 9325 Lawrence & Atlantic
Dispatch Direct 1 207 753 4218 Secondary 1 800 848 4408 ext 218
Portland Natural Gas 1 800 830 9865
Hazardous Materials Attachment 8 45-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9 HAZARDOUS INCIDENT PROCEDURE CHECKLISTS
EXCERPT OXFORD COUNTY RCC 1. Determine if facility or transportation incident.
2. If Facility : Location/Name of facility. • Identify substance, if possible. • Where is hazardous material located (indoors, outdoors)? • Is material solid, liquid or gas? • Anyone trapped? How many? Location (Exact route. to victims) • Anyone injured? Number? Type of injury? Location? • Anyone contaminated? Exposed? Number? Location? • When did it occur? • Is material leaking? How big is leak? • Is material on fire? Color of smoke or flames? Drifting?
3. If Transportation : • Exact Location. • Anyone trapped? • Anyone injured? • Are there any markings/placards visible? Describe? (Consult DOT Guidebook) • Any noticeable odor? Describe. • Is material leaking? How big is leak? • Is material on fire? • Color of material? • Size and shape of container? (Tank truck, box truck etc.) • What is in immediate vicinity? (streams, houses etc.)
4. Instruct the reporting party if citizen (non technical person): • Remain at scene in a safe location and keep all persons as far away from the incident scene as possible. • Do not attempt rescue or fire control. • Do not attempt to confine, move or clean up any material involved in the accident. • Stay upwind of any fire, gas or vapor. • Avoid eating drinking or smoking until health screening and/or decontamination has occurred. • Remain calm and contact/direct responding personnel to the incident location on their arrival.
RCC personnel will follow the rest of the established protocol as listed in the original checklist on file at the RCC
Hazardous Materials Attachment 9 46-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
HAZARDOUS MATERIAL INCIDENT CHECKLIST
LEVEL 1 EMERGENCY - INCIDENT COMMANDER
1. Upon arrival at the scene, immediately assume command of the situation. Guidelines: ___ Confirm command ___ Establish command post ___ Notify appropriate personnel
2. Immediately size-up the situation and reevaluate the incident level. Guidelines: ___ Chemical(s) involved ___ Potential hazards ___ Amount spilled or released ___ Vessel or container ___ Location of incident ___ Type of release
3. Determine the primary hazard area(s) and define the safety zones. Guidelines: ___ Hot zone (danger area) ___ Warm zone (decon) ___ Cold zone (safe area) ___ Clearly define each zone ___ Mark each zone clearly ___ Secure each zone
4. Isolate all three-safety zones and evacuate other areas if needed. Guidelines: ___ Keep all employees and bystanders out of the hot, warm and cold zones
5. Determine if the situation is an emergency response or an incidental release that can be handled by responders in the immediate area. Guidelines: ___ Consult with facility shipper, etc. to determine potential hazards and threats ___ Use the plant or county emergency response plan to help make this determination
NON -EMERGENCIES AND/OR INCIDENTAL RELEASES
1. Announce and confirm that the emergency has been reclassified to non-emergency
2. Formally transfer control of the situation to the appropriate personnel 3. Conduct a debriefing and critique with all emergency responders 4. Document all activities and communications prior to reclassification 5. Make all required notifications according to the emergency response plan 6. Complete and submit all required written incident reports
Stop here if incident is NOT an Emergency, otherwise continue
6. Determine if anyone has been contaminated or exposed to the hazards. Guidelines: ___ Move contaminated or exposed people to a safe, isolated area immediately. Do not expose responders
Hazardous Materials Attachment 9 46-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
___ Decontaminate exposed or contaminated people as soon as possible ___ Assure that the exposed or contaminated people receive medical treatment as soon as possible
7. Establish necessary communications and make all required notifications. Guidelines: ___ Dispatch ___ Law enforcement ___ Environmental ___ Other agencies ___ EOC ___ Emergency responders
8. Conduct additional risk analysis and chemical research, if necessary. Guidelines: ___ MSDS ___ Chemtrec ___ Chemical guidebooks ___ Labels ___ Facility personnel ___ Site-specific chemical plans
9. Determine response objectives, strategy, tactics, and action options. Guidelines: ___ Nonintervention strategy (non-entry; allow the incident to subside or mitigate itself) ___ Defensive strategy (non-entry; contain, confine, or mitigate from a safe distance) ___ Offensive strategy (hot zone entry; contain, confine, or mitigate by entering the hot zone)
10. Assume the dual roles of Incident Commander and Safety Officer. Guidelines: ___ Only if you can properly and effectively perform the duties of each officer
11. Appoint trained entry and backup team(s). Guidelines: ___ Must be at least two people for each entry and backup team (always use buddy system) ___ Must be trained and qualified hazardous material technicians
12. Select and locate the proper personal protective equipment (PPE). Guidelines: ___ Entry and backup teams must be in the same level of PPE ___ Do not allow backup team members to consume air from SCBA until requested for assistance
13. Provide pre-entry briefings to entry & backup teams. Guidelines: ___ Site safety concerns ___ Safety zones ___ Chemical and hazards ___ Tactics and tasks ___ Decontamination ___ Radio communications check
14. Provide additional support services as needed. Guidelines: ___ Emergency medical
Hazardous Materials Attachment 9 46-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
___ Rehabilitation ___ Logistical support
15. Determine decontamination procedures and establish decon corridor. Guidelines: ___ Depending upon the chemical, use safety showers, fire hoses, and facility drain systems ___ Backup may help decontaminate the entry team or entry team may decontaminate themselves 16. Coordinate entry and decontamination activities. Guidelines: ___ Monitor all hot zone activities to assure entrants are as safe as possible ___ Provide air monitoring and hazard detection instrumentation as necessary
17. Terminate the emergency properly upon mitigation of the situation. Guidelines: ___ On-scene debriefing ___ Critique ___ After-action activities ___ Proper documentation ___ Required notifications ___ Equipment replacement ___ Transfer of responsibility ___ Production concerns ___ Post emergency operation
Hazardous Materials Attachment 9 46-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
HAZARDOUS MATERIAL INCIDENT CHECKLIST
LEVEL 2 EMERGENCY - INCIDENT COMMANDER
1. Upon arrival at the scene, immediately assume command of the situation. Guidelines: ___ Confirm command ___ Establish command post ___ Notify appropriate personnel
2. Immediately size-up the situation and reevaluate the incident level. Guidelines: ___ Chemical(s) involved ___ Potential hazards ___ Amount spilled or released ___ Vessel or container ___ Location of incident ___ Type of release ___ Weather conditions ___ Availability of resources ___ Critical incident conditions
3. If the incident is a Level 2 Emergency continue using these guidelines: ___ Level 1 Emergency or non-emergency, use the Level 1 guidelines ___ Level 3 Emergency, use the Level 3 guidelines
4. Determine the primary hazard area(s) and define the safety zones. Use these guidelines: ___ Hot zone (danger area) ___ Warm zone (decon) ___ Cold zone (safe area) ___ Clearly define each zone ___ Mark each zone clearly ___ Secure each zone
5. Isolate all three-safety zones and evacuate other areas if needed. Guidelines: ___ Keep all employees and bystanders out of the hot, warm and cold zones ___ Assure that all responders are trained at the proper level, according to assigned roles ___ Use air-monitoring instruments, if applicable to monitor and establish zones
6. Initiate the incident management system immediately. Guidelines: ___ All responders at the scene and not assigned, should report to the Resource Distribution Area ___ Determine which officers and sectors are necessary and appoint qualified personnel ___ Distribute the appropriate checklist and guidelines to each staff and/or sector officer
7. Appoint the following Command Post Staff/Sector Officers (if needed). Guidelines: ___The Incident Commander must assure that the responsibilities of each officer are accomplished * SAFETY OFFICER (REQUIRED BY OSHA) * OPERATIONS OFFICER
Hazardous Materials Attachment 9 46-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
* PLANNING OFFICER * COMMUNICATIONS OFFICER * LOGISTICS OFFICER * LIAISON OFFICER ___ Use the checklists from the Level 3 guidelines, if additional officers are necessary ___ Review each officer's checklist to determine their respective duties and responsibilities
8. Conduct an initial incident briefing with all staff officers and key personnel. Guidelines: ___ Overview critical incident conditions and determine initial strategy and tactics ___ Keep this meeting as brief as possible, while allowing sufficient time for important decisions
9. Conduct additional periodic staff meetings and briefings, when necessary
10. Expand the Command Post to accommodate the Incident Management System. Guidelines: ___ Establish all necessary communications with responders, dispatch, and outside agencies ___ Verify that the Command Post is in a safe location and secure
11. Assure that the communication logs, and other records are being kept. Guidelines: ___ Exposure logs ___ Strategy and tactics ___ Logistical support ___ Other unit documentation records, forms and checklists
12. Conduct additional risk analysis and chemical research, if necessary. Guidelines: ___ MSDS ___ Chemtrec ___ Chemical guidebooks ___ Labels ___ Facility personnel ___ Site-specific chemical plans
13. Determine response objectives, strategy, tactics, and action options. Guidelines: ___ Non-intervention strategy (non-entry; allow the incident to subside or mitigate itself) ___ Defensive strategy (non-entry; contain, confine, or mitigate from a safe distance) ___ Offensive strategy (hot zone entry; contain, confine, or mitigate by entering the hot zone) ___ Marginal strategy (hot zone entry; for critical, immediate rescue operations only)
14. Determine the need for additional resources and response services. Guidelines: ___ Emergency medical ___ Environmental agencies ___ Hazardous waste contractors ___ Police and security ___ Technical support ___ State and federal agencies ___ Utilities and public works ___ Industrial support ___ See the facility response plan(s)
Hazardous Materials Attachment 9 46-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
15. Continually monitor and oversee all critical response tactics and tasks
16. Delegate most of these responsibilities to the appropriate Sector Officer
17. Terminate the emergency properly upon mitigation of the situation. Guidelines: ___ On-scene debriefing ___ Critique ___ After-action activities ___ Proper documentation ___ Required notifications ___ Equipment replacement ___ Transfer of responsibility ___ Production concerns ___ Post emergency operations
Hazardous Materials Attachment 9 46-7 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
HAZARDOUS MATERIAL INCIDENT CHECKLIST
LEVEL 3 EMERGENCY – INCIDENT COMMANDER
1. Upon arrival, immediately assure command or control of incident. Guidelines: ___ Confirm command ___ Establish command post ___ Notify appropriate personnel
2. Immediately size-up the situation and reevaluate the incident level. Guidelines: ___ Chemical(s) involved ___ Potential hazards ___ Amount spilled or released ___ Vessel or container ___ Location of incident ___ Type of release ___ Weather conditions ___ Availability of resources ___ Critical incident conditions
3. If the incident is a Level 3 Emergency continue using these guidelines. Guidelines: ___ Level 1 Emergency or non-emergency, use the Level 1 guidelines ___ Level 2 Emergency, use the Level 2 guidelines
4. Determine the primary hazard area(s) and define the safety zones. Guidelines: ___ Hot zone (danger area) ___ Warm zone (decon) ___ Cold zone (safe area) ___ Clearly define each zone ___ Mark each zone clearly ___ Secure each zone
5. Isolate all three-safety zones and evacuate other areas if needed. Guidelines: ___ Keep all employees and bystanders out of the hot, warm and cold zones ___ Assure that all responders are trained at the proper level, according to assigned roles ___ Use air monitoring instruments, if applicable to monitor and establish zones
6. Initiate the Incident Management System immediately. Guidelines: ___ All responders at the scene and not assigned, should report to the Resource Distribution Area ___ Determine which officers and sectors are necessary and appoint qualified personnel ___ Distribute the appropriate checklist and guidelines to each staff or sector officer
7. Appoint the following Command Post Staff/Sector Officers. Guidelines: ___ The Incident Commander must assure that the responsibilities of each officer are accomplished * SAFETY OFFICER (REQUIRED BY OSHA) * OPERATIONS OFFICER
Hazardous Materials Attachment 9 46-8 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
* PLANNING OFFICER * COMMUNICATIONS OFFICER * LOGISTICS OFFICER * LIAISON OFFICER * ALL NECESSARY UNITS SHOULD BE ESTABLISHED AND OFFICERS APPOINTED BY THE SECTOR OFFICER ___ Review each officer's checklist to determine their respective duties and responsibilities
8. Conduct an initial incident briefing with all staff officers and key personnel. Guidelines: ___ Overview critical incident conditions and determine initial strategy and tactics ___ Keep this meeting as brief as possible, while allowing sufficient time for important decisions
9. Conduct additional periodic staff meetings and briefings, when necessary
10. Expand the Command Post to accommodate the Incident Management system. Guidelines: ___ Establish all necessary communications with responders, dispatch, and outside agencies ___ Verify that the Command Post is in a safe location and secure
11. Assure that the communications logs, and other records are being kept. Guidelines: ___ Exposure logs ___ Strategy and tactics ___ Logistical support ___ Other Sector/Unit documentation, records, forms and checklists
12. Conduct additional risk analysis and chemical research, if necessary. Guidelines: ___ MSDS ___ Chemtrec ___ Chemical guidebooks ___ Labels ___ Facility personnel ___ Site-specific chemical plans
13. Determine response objectives, strategy, tactics, and action options. Guidelines: ___ Non-intervention strategy (non-entry; allow the incident to subside or mitigate itself) ___ Defensive strategy (non-entry; contain, confine, or mitigate from a safe distance) ___ Offensive strategy (hot zone entry; contain, confine, or mitigate by entering the hot zone) ___ Marginal strategy (hot zone entry; for critical, immediate rescue operations only)
14. Determine the need for additional resources and response services. Guidelines: ___ Emergency medical ___ Environmental agencies ___ Hazardous waste contractors ___ Police and security ___ Fire suppression support ___ Rehabilitation & welfare ___ Logistical support ___ Technical support ___ State and federal agencies
Hazardous Materials Attachment 9 46-9 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
___ Utilities & public works ___ Industrial support ___ See the facility emergency response plan(s)
15. Continually monitor and oversee all critical response tactics and tasks
16. Delegate most of the responsibilities to the appropriate Sector Officer
17. Terminate the emergency properly upon mitigation of the situation. Guidelines: ___ On-scene debriefing ___ Critique ___ After-action activities ___ Proper documentation ___ Required notifications ___ Equipment replacement ___ Transfer of responsibility ___ Production concerns ___ Post emergency operations
Hazardous Materials Attachment 9 46-10 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
DECONTAMINATION STRIKE TEAM
HAZARDOUS MATERIALS INCIDENT CHECKLIST-INCIDENT LEADER
INITIAL RESPONSE:
1. Upon arrival, obtain a briefing from the Incident Commander in order to: ___ Understand the current situation. ___ Determine how the Team can operate most effectively. ___ Be aware of the Chain of Command.
2. Assess the following: ___ Location of the Strike Team base of operations ___ Appropriateness of the location for the problem ___ Point of contact ___ Current situation ___ Agent identification issues ___ Casualty decontamination issues ___Fatality processing issues ___Facility decontamination issues ___Strike Team support (minimum of 1-engine for water supply and 1-EMS unit for medical monitoring)
3. Provide the following information should be provided to the IC prior to operational set-up: a. Team composition b. Capabilities c. Limitations d. Specific support requirements e. Security measures followed
4. Ensure that there are no political or other sensitive considerations that must be considered
5. Continue planning, considering the following issues: ___ Has incident command been established? ___ Determine the physical magnitude of the incident (how much square area has been affected)? ___ Has identification and extent of agent proliferation been established: ___ Has site control been initiated and have physical zone perimeters been established? ___ Have local medical facilities been notified: ___ Are HAZMAT teams preparing for entry to determine the type of agent? ___ What level of PPE is needed? ___ Has a preliminary victim count been taken? ___ Have triage areas been established? ___ Has transportation been established? ___ Have decon capabilities been established for the type of agent/product? ___ Is law enforcement support in place?
Hazardous Materials Attachment 9 46-11 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
DECONTAMINATION PROCEDURE
SETUP: ___ Procure equipment from trailer. ___ Locate flat, secure, protected area adjacent to hot zone, based on ground control and wind direction. Area should be level or sloped toward opening. ___ Assign at least 4 people to setup the decon line. ___ Identify perimeter outline with cones, rope or scene tape, marking entry and exit points. ___ Ensure sufficient disposal units are available for contaminated clothing and equipment. ___ Lay out line to support both medical and technical decon. ___ Mix designated decontamination solutions. ___ Make spare respiratory protection available. ___ Locate clothing packs in clean dry area at the end of line.
GROSS DECONTAMINATION: Every patient exposed to an agent with a risk of secondary contamination is to receive at a minimum gross decon. A. Ambulatory Patient – usually done by entry team personnel. Follow gross decontamination procedures. B. Non-Ambulatory Patients – remove from high-risk area in the quickest way possible and carry to the peripheral edge of the hot zone, bordering the warm zone. Follow gross decontamination procedures.
SECONDARY DECONTAMINATION: A. Ambulatory Patient _ the decision to perform secondary decon will depend on the patient’s condition, the number of patients, the environment and personnel resources. This will be done in the warm zone. Follow secondary decontamination procedures. B. Non-Ambulatory Patient - at least two personnel per patient will be needed to perform decon in this situation. Follow secondary decontamination procedures.
TRIAGE: In cases involving multiple patients’ priority will be in the following order: • Gross decontamination of ambulatory patients • Decontaminating conscious non-ambulatory patients • Unconscious non-ambulatory patients • Deceased ___ Identify triage priority on the patient, using markers or colored ribbon matching colors used on the MEMS approved MCI tags. ___ Base triage of patients on chemicals they were exposed to.
MASS DECONTAMINATION: In cases involving an extraordinary number of patients the DST incident leader with approval of the EC may decide to perform mass decon. This involves at least one piece of fire pumping apparatus discharging a wide-angle fog stream. This process may also be used by first arriving companies confronted with several patients needing immediate decon.
DECONTAMINATION OF THE DECEASED: - occurs when decontamination of the living is complete. ___Determine how to handle the deceased (in conjunction with the IC and other officials) ___Give both gross and secondary decon before removal from the scene (DST Incident Leader, HAZMAT Leader and IC will decide if the victim will receive gross decon prior to moving for secondary decon
Hazardous Materials Attachment 9 46-12 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
FIRE SERVICE
HAZARDOUS MATERIALS INCIDENT CHECKLIST
The Fire Department takes whatever action deemed necessary in response to an incident involving a release of hazardous materials based on training and equipment available. The Fire Chief or Senior Fire Officer at the scene becomes the Incident Commander.
A. INITIAL RESPONSE: ___ Select safe travel route approaching scene from an up-wind direction. ___Position vehicles at least 500 feet from the incident area until hazardous substance involved is identified. Refer to DOT Emergency Response Guidebook for possible vehicle repositioning. ___ Observe situation from a safe distance, use binoculars if necessary. ___ Note location and what has been affected (people, animals, environment, etc.). ___ Check wind direction and prevailing weather and position equipment and apparatus upwind. ___ Identify source of hazardous material. ___ Identify (or confirm) chemical name and form (solid, liquid, gas). ___ Refer to the orange Emergency Response Guidebook for Initial Response to Hazardous Materials Incidents (DOT) for emergency response information. ___ Report findings to dispatcher to notify other response agencies that might be involved. ___ Determine level of the incident with law enforcement and facility personnel. ___ Initially determine which level of public protective action shall prevail. ___ Establish the hazardous area – hot zone, warm zone (contamination control areas) and cold zone.
WARNING: DO NOT ENTER INCIDENT AREA WITHOUT APPROPRIATE PROTECTIVE CLOTHING AND EQUIPMENT
___ Monitor and control exposure of personnel to hazardous substances. ___ Initiate public notification. ___ Request appropriate mutual aid, resources and support services. ___ Implement ICS. ___ Establish a Command Post to coordinate all emergency and support activities no less than 800 feet from the incident, up-wind and up-terrain if possible. ___ Each department designates a vehicle to be utilized at the Command Post location, identified as such, identification must be visible to all personnel. ___ Designate an Incident Commander to be in charge at the Command Post. ___ Set up staging area and assemble personnel. ___ Display status board. ___ Establish and maintain communications with the Emergency Operations Center. ___ Evacuate all persons within 500 feet of the incident to an up-wind distance of at least 800 feet. ___ Rescue all injured persons. ___ Maintain overall command of the emergency scene until the hazard is contained or until command is passed effectively to another department or agency. ___ Coordinate with facility personnel regarding appropriate actions and responses for the situation. ___ Monitor and control exposure of personnel to hazardous substances.
Hazardous Materials Attachment 9 46-13 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
. ___ Shut off source of hazardous material leaks if possible. ___ Contain spill if possible. ___ Remove contamination if possible. ___ Decontaminate personnel and equipment.
B. ALERTING VIA DISPATCHER: ___ Receive alert notification. ___ Alert emergency response agencies. ___ Activate fixed warning device.
Equipment to protect the body (skin, eyes, respiratory system, digestive system) shall be worn when response activities involve known or suspected contamination by vapors or particulates. Level of personal protection to be exercised will depend on the nature of the problem, i.e. type and measured concentration of the substance and potential for splashing on skin or other direct contact with substance while work is being performed. The following identifies the levels of protection that must be considered before approaching and working in any hazardous substance environment: LEVEL A – Shall be worn when highest level of respiratory system, skin and eye protection is required. MUST HAVE: • SCBA (OSHA/NIOSH approved) • Full encapsulating chemical resistant suit • Hard hat or helmet under suit • Inner and outer chemical resistant gloves • Chemical-resistant boots with steel toe and shank to be worn over or under chemical suit depending on suit construction • Hands-free internal 2-way radio communications system
LEVEL B – Shall be worn when highest level of respiratory protection is needed, but less protection is needed for skin and eyes: this is the minimum that shall be worn until the hazard has been identified and defined. MUST HAVE: • SCBA (OSHA/NIOSH approved) • Chemical-resistant clothing (not suit) such as overalls and long sleeve jacket or coveralls or hooded two-piece splash suit • Inner and outer chemical-resistant gloves • Chemical-resistant boots with steel tow and shank • Hard hat or helmet
LEVEL C – Shall be worn when the substance is known, the concentration has been measured and skin and eye exposure is unlikely. • Full face, air-purifying respirator (OSHA/NIOSH approved): NOTE; SCBA will suffice • Chemical-resistant clothing such as coveralls or hooded two-piece splash suit • Outer chemical-resistant gloves • Chemical resistant boots with steel toe and shank • Hard hat or helmet
When utilizing LEVEL B or C Personal Protection, make sure that the ears, neck, wrists and ankles are fully protected by: using ear flaps on hard hats or helmets; placing towel around neck and securing top
Hazardous Materials Attachment 9 46-14 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
of (neck piece) of suit or jacket; secure wrist and ankle cuffs of jackets/pants with Velcro straps. Duct Tape IS NOT to be used.
All personnel entering the 300-foot HOT ZONE will wear LEVEL A Personal Protection Equipment until the chemical involved has been identified. Modifications of personal protection, to LEVEL B or C can be made once identification of the hazardous substance is made.
___ Initiate mobile warning efforts. ___ Notify special care facilities and schools. ___ Notify surrounding jurisdictions. ___ Notify county/state authorities.
C. ONGOING INCIDENT ASSESSMENT: (for any incident existing fire department standard operating procedures and mutual aid agreements shall prevail, as needed) ___ Fire Service personnel will provide incident assessment information from the field to the IC at the Command Post. ___ Incident assessment information will be collected and forwarded to the EOC on a regular basis or as necessary. ___ Identify potential problems associated with secondary effects (fire, explosion, water or sewer contamination). ___ Determine health hazard and coordinate with Emergency Medical Services. ___ Determine when additional resources are needed and release them as soon as possible. ___ Continually update dispatch. Involve CHEMTREC as required. ___ Be cognizant of incident spreading across political boundaries and coordinate actions as required.
The authorized Public Information Officer will handle all news releases. Check with the IC.
Hazardous Materials Attachment 9 46-15 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
LAW ENFORCEMENT
HAZARDOUS MATERIALS INCIDENT CHECKLIST (Officer first on the scene)
Law Enforcement personnel have a vital role in response to hazardous materials incidents. Their level of training and personal protective equipment will limit their activities. They will follow all Law Enforcement SOPs for HAZMAT incidents.
INITIAL RESPONSE
___ Select an appropriate travel route to scene, approaching from an up-wind direction. ___ Position vehicles no less than 500 feet from the incident area until hazardous substance involved is identified. After identification, refer to DOT Emergency Response Guidebook for possible change in vehicle positioning. Position for immediate tactical withdrawal if warranted. ___ If substance is unable to be identified, remain in vehicle at least 500 feet from scene with windows rolled up and air conditioning unit operating, even in winter. ___ Observe situation from a safe distance, use binoculars if necessary. Call for additional help and equipment immediately. ___ Confirm location and what has been affected (people, animals, environment, etc.) ___ Check wind direction and prevailing weather ___ Identify source of hazardous material ___ Identify chemical name and form (solid, liquid, gas) ___ Refer to the orange Emergency Response Guidebook (DOT) for Initial Response to Hazardous Materials Incidents for emergency response information ___ Report findings to dispatcher including safe access routes and size of hazard area ___ Until help arrives, serve as temporary on scene communications point. Ultimately the fire department will establish an incident command post. ___ Estimate potential harm to life, property and environment, as necessary. ___ Secure area
WARNING: DO NOT ENTER INCIDENT AREA WITHOUT APPROPRIATE PROTECTIVE CLOTHING AND EQUIPMENT.
___ Designate a vehicle to be utilized at the Command Post location. ___ Brief IC and coordinate further activities with Command Post. ___ Establish evacuation routes (in consultation with the IC) and evacuate immediate affected area, especially downwind, downstream and crosswind (from 500 feet and beyond). ___ Establish and control incident perimeter area. ___ Coordinate immediate scene crowd and traffic control, keeping bystanders at least 800 feet away from the immediate incident area. ___ Coordinate communications with other agencies for evacuation, traffic control and security. ___ Coordinate warning and evacuation of downwind areas, providing door-to-door notification to citizens of the need to evacuate. ___ Issue evacuation instructions: • Nature of incident • Need and urgency to evacuate • Available transportation, if needed • Travel routes to follow
Hazardous Materials Attachment 9 46-16 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
• Shelter to go to if temporary lodging is needed • Instruction to evacuees to flag the building once evacuated, by placing a towel between door and door jam on the front of the building ___ Avoid physical contact with individuals suspected of being contaminated with a hazardous substance. ___ Divert traffic to alternate upwind travel routes, providing appropriate directions, barricades and signs. ___ Man areas of high volume traffic, one-way streets, and merging traffic along evacuation routes. ___ Coordinate utilization of law enforcement resources. ___ Segregate and detain persons who have had contact with the hazardous substance until such time that identity of the substance can be determined and medical evaluation completed, if needed. ___ Provide for ingress and egress of emergency vehicular traffic.
POST EMERGENCY
___ All equipment/supplies and personnel will go through the clean-up/decontamination process ___ Carry out equipment inventory, list needed replacements. ___ Return to base for follow-up activities. ___ Within 48 hours of incident, conduct departmental post incident analysis. ___ Participate in inter-agency post incident analysis to be conducted no later than two-weeks after the incident ___ Within 24 hours of post incident analysis, the responding officer-in-charge will prepare the State of Maine Traffic Accident Report, the State of Maine Supplement to Police Traffic Accident Report, and any other necessary documentation to support police response activities and will forward one copy to the municipalities governing officials and retain one copy for departmental files ___ Department personnel will participate in on-going response training programs as well as any training programs necessitated by post incident analysis recommendations.
Hazardous Materials Attachment 9 46-17 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
MEDICAL & RESCUE HAZARDOUS MATERIALS INCIDENT CHECKLIST Emergency medical and rescue services provide support in response to a hazardous materials incident. Ambulance services in Oxford County have very limited training in responding to hazardous materials above the awareness level. Patients would need to be decontaminated before entering triage area although ambulances can be shrouded to transport if necessary. Area hospitals have employees trained up to the decontamination level and also have the ability to decontaminate patients at the hospital. Mutual aid agreements exist between Oxford, Cumberland, Androscoggin, and Franklin counties for backup trained emergency medical personnel and equipment .
At incident scene be aware of dangers. Services in a disaster may extend beyond normal operations. ___ Triage – assess and classify patients in four categories: • Minor injuries • Urgent but stable injuries • Life threatening but correctable injuries • Dead or dying ___ Be aware of dangers. The crew will stage ambulance in cold zone as directed by the IC positioned for rapid egress in an up-wind direction at least 500 feet from the incident WORK Zone or Command Post. ___ The crew will designate an EMS Scene Control Officer who will report to the IC and determine the type and size of incident, known and estimated casualties and potential for evacuation. ___ The EMS Scene Control Officer will then set up a medical treatment area, notify hospitals and call in additional resources as necessary. ___ EMS personnel at the scene will perform 3 major functions: 1. Provide entry and exit medical evaluations to HAZMAT team members. Names and addresses of all emergency workers evaluated will be collected and maintained for subsequent medical follow-up if necessary. 2. Provide medical care to completely decontaminated patients . Personnel will wear the following personnel protective equipment when treating decontaminated patients from a HAZMAT incident: • Surgical mask, protective eye wear/goggles • Gown, latex gloves 3. Assist with area evacuation as needed. ___ Advanced Life Support – provide starting intravenous therapy and medications under the supervision (voice direction) of a physician bringing hospital skills to the scene. ___ Take proper precautions when handling casualties. ___ Establish decontamination and casualty collection points in a safe location. ___ Assist the DECON Strike Team in decontaminating any victim exposed to a hazardous material. ___ Provide on site treatment of victims and transportation to hospitals using ambulances and whatever best available vehicles can be found. Large numbers of victims with minimal injuries can be transported by school bus. Special circumstances may require helicopter, off-road vehicle or boat. ___ Provide communication from rescue units to hospitals for medical treatment information and assignment of patients to various hospital locations as directed.
Hazardous Materials Attachment 9 46-18 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
___ Provide medical screening and care at shelters if required. ___ Monitor and control exposure of personnel to hazardous substances. ___ Report and coordinate to and with the command post. ___ Decontaminate personnel and equipment as required. ___ Carry out equipment inventory after decontamination. ___ Return to base of operation for follow-up activities. ___ Within 48 hours conduct service critique. ___ Participate in inter-agency critique. ___ Complete reporting requirements within 24 hours.
At no time will ambulance/rescue personnel enter the WORK ZONE or the HOT ZONE of a HAZMAT incident . All personnel will remain in the established patient care areas (CLEAN ZONE). Under no situation will EMS personnel affect rescue of injured from the HOT ZONE.
The authorized public information office handles all news releases. Check with the Incident Commander.
If the crew discovers a HAZMAT Incident: ___ Immediately retreat to a safe uphill, upwind location and notify the RCC. ___ Without placing yourself in danger attempt to determine the HZMAT, area, and number of casualties involved using eyewitnesses, placards, etc. This information should be relayed to the LRCC as soon as possible. ___ After arrival of fire/HAZMAT/DECON teams, follow steps in the previous section.
All personnel will be trained to the First Responder Awareness Level and attend a refresher on an annual basis
Hazardous Materials Attachment 9 46-19 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
PUBLIC WORKS
HAZARDOUS MATERIALS INCIDENT CHECKLIST
___ Select safe travel route to scene. ___ Remain at staging area until receipt of assignment and instructions from IC. ___ Provide equipment e.g. dump trucks, front end loaders, etc, position for rapid egress up- wind, or as requested by IC ___ Transport materials. ___ Provide assistance with containment. ___ Provide assistance with cleanup. ___ Provide barricades and traffic control devices, sand and gravel. ___ Respond with every effort required in the event that the incident affects any public works facility. ___ The sewer division provides information about the configuration of the sewer network into which materials may have been released. If necessary, the sewer division determines where the product may be transported to and out of, the effects on treatment facilities, and the potential for explosion. ___ Should the diversion of sewage be necessary, the sewer division provides the Command Post with pertinent information and recommends response actions. ___ Monitor and control the exposure of all personnel to hazardous substances. ___ Field personnel provide ongoing assessment to the command post. ___ Decontamination of personnel and equipment is completed as required.
When response activities involve known or suspected contamination by vapors or particulates, equipment to protect the body shall be worn. Level of personal protection to be exercised will depend on the nature of the problem. Levels A, B and C must be considered. Full protective is the minimum personal protective measure. Until such time that the hazardous substances can be identified and information on appropriate health and safety precautions to take, the chemical hazards involved and proper PPE is provided, no public works response personnel will enter the designated HOT ZONE without proper PPE at the level of protection required for the substance involved.
The decision to divert, dike or retain a hazardous substance will be the responsibility of the IC, based on the availability of time, personnel, equipment, supplies and potential harmful effects of the substance. Recommended procedures will be followed.
Hazardous substances that spill into storm drain and sewer systems may produce toxic/explosive vapors that can travel great distances from the original spill site. If discharges occur, ventilation may be necessary to relieve the explosive potential. Under no circumstance will personnel enter any storm drain or sewer line.
It is recommended that local public works/highway departments leave one dump truck with a full load of sand ready for emergency response to any hazardous substance spill site. This will reduce the delay in getting this resource to the scene.
Note: the authorized public information officer handles all news releases. Check with the incident commander.
Hazardous Materials Attachment 9 46-20 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 9
EMERGENCY MANAGEMENT AGENCY
HAZARDOUS MATERIALS INCIDENT CHECKLIST
The Emergency Management Agency reacts to a hazardous materials incident in proportion to its severity. It may:
_____ Activate the Emergency Operations Center (EOC) and staff, if necessary
_____ Coordinate all necessary functions, i.e., warning, evacuation, shelter, resource management, and procurement of additional emergency response assets
_____ Coordinate with the Public Information Office, local radio station and news media to provide information to the citizens
_____ Notify appropriate state and federal authorities of the incident (AR-1)
_____ Request further assistance, if necessary
_____ Request declaration of a state of emergency or disaster
Hazardous Materials Attachment 9 46-21 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10 INCIDENT MANAGEMENT ASSISTANCE TEAM TRAINING REQUIREMENTS PROFICIENCY BASED TRAINING PROGRAM
OBJECTIVES
The primary objective of this training program is to assure that all members of the HAZMAT/DECON teams maintain the highest level of competency and preparedness at all times. Accomplishment of this objective will achieve these three basic program goals:
1. HAZMAT/DECON team members will be able to respond safely and effectively to all levels and types of HAZMAT emergencies.
2. HAZMAT/DECON team members will become proficient in the use of all the personal protective clothing, response equipment, and tools used by the teams.
3. All applicable HAZMAT/DECON training laws and standards will be met or exceeded. • Hazardous Materials Awareness Training – provided by private vendors and schools – four (4) hour course. • Incident Command Systems – provided by private vendors and schools • Hazardous Materials Operations Training – provided by private vendors and schools – 24-hour course (includes Awareness Training as a prerequisite). • Hazardous Materials Technician Training – provided by private vendors and schools – 40-80 hour courses • WMD Awareness Training – 4 hour course provided by MEMA • Hazmat Operations for EMTs – 8 hour course Sponsored by Maine EMS • Annual refresher courses
PROGRAM OVERVIEW
Each member of the team will be required to demonstrate proficiency in a variety of skills and abilities and will be tested annually.
TRAINING LEVELS
OSHA 29 CFR 1910.120 outlines five training levels. The criteria for each of these levels will determine the type of training required by emergency responders and designated employees. These levels are as follows: 1. First Responder Awareness -- an individual who are likely to witness or discover leaks or releases of hazardous substances. They are trained to identify that there is a problem for help.
2. First Responder Operations -- individuals who respond to a release or potential release of a hazardous substance, as a part of the initial response to the site to protect nearby people, the environment, or property. They respond in a defensive fashion, without actually trying to stop the release. (i.e. firefighters, EMS, DECON team)
3. Hazardous Material Technician -- individuals who respond to the incident to stop the release and perform activities in hazardous areas (hot zone).
Hazardous Materials Attachment 10 47-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
4. Hazardous Material Specialist -- individuals who respond with, and provide support to, the Technicians with more knowledge on a particular substance or chemical
5. Incident Commanders -- individuals who may assume command of a HAZMAT emergency.
TRAINING POLICIES AND RULES
1. All first responders will maintain an acceptable level of training, based on the duties and functions to be performed by each responder consistent with CFR 29, Part 1910.120.
2. Designated department personnel will conduct intra-departmental training, utilizing available supplies/equipment and other resources. Attendance at outside training programs is encouraged and may be substituted for some in-house training sessions if properly documented and approved. The training officer will make team members aware of training deficiencies
3. A training schedule, as convenient as possible, will be established and announced. Team members are personally responsible to attend as many sessions as possible. Firefighters shall participate in the First Responder Awareness Level and the First Responder Operations Level, as well as training specific to assigned duties and responsibilities for hazardous materials incident response.
4. Officers shall participate in the First Responder Awareness Level, the First Responder Operations Level, On-Scene Incident Commander and training specific to assigned duties and responsibilities for hazardous materials incident response.
5. Dispatch personnel shall participate in the First Responder Awareness Level.
6. Public Works personnel shall participate in the First Responder Awareness Level and training specific to assigned duties and responsibilities for hazardous materials incident response.
7. Law enforcement personnel shall participate in the First Responder Awareness Level and training specific to assigned duties and responsibilities for hazardous materials incident response.
8. All HAZMAT team members will be trained in First Responder Awareness, First Responder Operations Level and the following: a. Know how to implement the employer’s emergency response plan b. Know the classification, identification and verification of known and unknown materials by using field survey instruments and equipment. c. Be able to function within an assigned role the ICS. d. Know how to select and use proper specialized chemical personal protective equipment provided to the hazardous materials technician e. Understand hazard and risk assessment techniques. f. Be able to perform specialized control, containment and/or confinement operations within the capabilities of the resources and personal protective equipment available. g. Be able to determine and implement decontamination procedures. h. Have the ability to develop a site safety and control plan.
Hazardous Materials Attachment 10 47-2 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
i. Understand chemical, radiological and toxicological terminology and behavior.
9. All DECON team members will be trained in First Responder Awareness and First Responder Operations.9. For a HAZMAT team member to remain an active member of the Team they must attend the annual competence test and three other training sessions within the calendar year. The annual mock drill will be considered one of these training sessions. DECON team members will require annual certification and will train for at least thirty-two hours annually. They will have at least one annual drill to assess readiness.
10. All responders shall receive annual refresher training of sufficient content and duration to maintain their competencies in those areas.
POLICY FOR UNACCEPTABLE TRAINING PERFORMANCE
Explanation of Policy: The primary purpose of implementing this policy is to provide assurance that all HAZMAT/DECON team members receive the training necessary to maintain an acceptable level of competency. It was developed to clearly define acceptable performance standards, not as a disciplinary policy.
HAZMAT/DECON team members, who make a serious effort to achieve an acceptable training performance level, and find it difficult, may discuss the problem with their training officer. An acceptable solution will be found. Those with unexcused absences or unacceptable participation in training classes will be faced with the alternatives listed below. 1. All HAZMAT team members must attend, and satisfactorily complete, at least four training sessions within a calendar year. 2. Any HAZMAT team member who does not meet the minimum requirements of this training program will be required to confer with the Training Officer and/or the Team Chief to discuss the problem. 3. After consulting with the Team Chief and the Team member, the Training Officer and/or the Team Chief, will take one of the following corrective actions: A. Temporarily suspend the member from entering the Hot Zone on any Hazmat emergency until the training requirements are satisfied. B. Permanently discharge the member from the HAZMAT/DECON team.
Hazardous Materials Attachment 10 47-3 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
HAZMAT/DECON TEAMS TRAINING MODULE #1 PERSONAL PROTECTIVE EQUIPMENT
Required Knowledge
Each Hazmat Team member must know and/or understand: 1. The difference between the four basic levels of chemical protection (A, B, C, D)
2. The correct method of choosing the proper type and level of chemical protection
3. How to use and evaluate a chemical compatibility chart for personal protective clothing
4. The three ways which chemicals can effect or break-through a chemical suit
5. The types of heat stress emergencies and how to prevent and manage them
6. The proper procedures for maintenance and care of chemical suits
7. The terms "double gloving" and "over gloving" as they relate to chemical suits
8. Recognition and avoidance of the dangers of fire flash-over.
9. Proper selection procedures for gloves, boots, & other chemical suit attachments
10. Various types of respiratory hazards and the consequences of no protection
11. How to select the correct respirator -- APR -- SAR – SCBA
12. The three factors that must be known before using air purified respirators
13. The proper care and maintenance of all respirators being used by the team
14. The limitations of working with respiratory equipment
15. Why supplied air duration vary with individuals and different situations
16. Advantages and disadvantages of using SCBA and SARs
17. How to properly don and doff all types of respiratory equipment used by the team
18. How to properly don and doff all chemical protective clothing used by the team
Hazardous Materials Attachment 10 47-4 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
HAZMAT/DECON TEAMS TRAINING MODULE #2 RECOGNITION AND IDENTIFICATION
Required Knowledge
Each HAZMAT team member must know and/or understand:
1. How to use the "even clues" to help identify hazardous materials
2. The D.O.T. classification system including placarding and labeling
3. How to read and use shipping papers and MSDS
4. The United Nations classification system and the primary hazards of each class
5. The N.F.P.A. 704 identification system and how to interpret each diamond
6. How to identify shipping containers, vessels, tanks, and transportation vehicles
7. Chemtrec and the National Response Center and how to contact and utilize them
8. The D.O.T. Emergency Response Guide and how to properly read and interpret and read it
9. The N.F.P.A Hazardous Materials Guide and how to properly read and interpret it
10. The N.I.O.S.H. Pocket Guide to hazardous material and how to properly read and interpret it
11. The definition and meaning of the following terms: Hazardous Materials Boiling and Melting Point Water Solubility Flash Point and Ignition Temp. Specific Gravity Vapor Density Vapor Pressure Flammable Limits and Range Air Reactivity Catalysts and Inhibitors Water Reactivity pH (Acidity - Alkalinity) Polymerization Sublimation Volatility Radioactivity (3 classes) Self-Accelerating Decomposition Temperature
Hazardous Materials Attachment 10 47-5 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
HAZMAT TEAM
TRAINING MODULE #3 HAZMAT INCIDENT COMMAND
Required Knowledge
Each Hazmat team member must know and/or understand:
1. The benefits of using an incident command system for hazmat emergencies
2. The eight basic components of an incident command system
3. The five major command functions of an incident command system
4. How and when to establish a command post for hazmat emergencies
5. How to avoid initial command mistakes and management by crisis
6. How to sector manpower & resources into tactical and geographic sectors
7. How to conduct a primary and on-site size up of a hazmat incident
8. Hazmat information evaluation and conducting an "operations review"
9. Use of the D.E.C.I.D.E. Process for hazmat response strategy and tactics
10. The difference between strategy and tactic and some general hazmat tactics
Hazardous Materials Attachment 10 47-6 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
TRAINING PROGRAMS AVAILABLE
The following training programs are available for emergency responders:
Awareness Level – 6 to 8 classes offered a year
Operations Level – 6 to 8 classes offered a year
Technician Level – only being done by private industry at this time. Plan to offer technical level training when enough people have been trained to operation level.
The following training programs are available for emergency medical services:
Level 1 – offered annually
Level 2 – offered annually
Other agencies such as SERC, MEMA and private industry periodically offer special courses. Responders are sent to training whenever possible.
DRILLS AND EXERCISES
While drills and exercises can be used for training purposes, their primary function for this plan is to provide the means of testing the adequacy of the plan’s provisions and the level of readiness of response personnel.
The Oxford County HAZMAT/DECON teams meet Federal and State laws that have established HAZMAT competency based training requirements.
All team members receive several hours of Hazardous Materials Emergency Response Training each year .
EXERCISE SCHEDULE
Tabletop exercises are to be conducted after initial implementation of this plan and after any major revisions to the plan or changes in key personnel.
Functional drills for various emergency functions are to be conducted at least annually as well as a full- scale exercise involving all emergency response personnel and off-site organizations.
An orientation seminar is an overview or introduction usually presented as an informal discussion in a group setting. Its purpose is to review roles, plans, procedures, or equipment and to resolve questions of coordination and assignments of responsibilities.
Hazardous Materials Attachment 10 47-7 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 10
A drill is a coordinated supervised activity normally used to test a single specific operation or function in a single agency. Drills are also utilized to provide training with new equipment, to develop new policies or procedures, or to practice and maintain current skills. A drill focuses on one small jurisdictional plan. Drills are a routine part of the daily job and agency training in the field or EOC.
A tabletop exercise simulates an emergency situation in an informal stress free environment. It is designed to elicit constructive discussion as participants examine and resolve problems based on existing emergency operations plans. There is minimal attempt at simulation, no utilization of equipment or deployment of resources, and no time pressures. Participants are encouraged to take their time in arriving at in-depth decisions. The success of the exercise is largely determined by group participation in the identification of problem areas.
A functional exercise is a fully simulated interactive exercise. It tests the capability of a several agencies to respond to a simulated emergency, testing one or more functions of the emergency operations plan. It is a coordinated response to an emergency in a time-pressured, realistic simulation. It focuses on policies, procedures, roles and responsibilities of single or multiple emergency functions, before, during, or after any emergency period. Its goal is to test or evaluate the capability of one or more functions in the context of a disaster.
The proposed exercise schedule covering a five-year period is as follows: • Year 1 – a table top drill at a fixed facility • Year 2 – a transportation drill • Year 3 – a tabletop drill with outside agencies • Year 4 – a functional drill at an EHS facility with outside agencies • Year 5 – a full-scale exercise involving all Hazmat teams within the county, an EHS facility and various county agencies.
Preparations for a drill or exercise will vary depending on the type and scope involved. However, preparation and planning should include:
• Plan review and identification of possible problem areas • Establishing objectives • Identifying resources to be involved including personnel • Developing exercise scenarios, a major sequence of events list and expected action checklist. • Assigning and training controllers and evaluators
The scenario used will be realistic and based upon current operating conditions. The primary event (fire, spill, etc.) is to be determined based on the objective of the exercise. A sequence of major events list is to be developed to help stimulate an actual emergency incident. Expected response for each major event is to be determined. Conditions are to simulate, as closely as possible, actual emergency situations.
All drills and exercises involving extremely hazardous chemicals will be reviewed for deficiencies. A critique/review of all these drills and exercises will be done by the LEPC. Any deficiencies in the county or facility plans, training, personnel and/or equipment will be noted and actions put in place to correct the issues. Changes required in the County Plan will be completed by the LEPC.
Hazardous Materials Attachment 10 47-8 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 11 EMERGENCY HAND SIGNALS
LOW AIR – indicated by the right hand being place flat upon the individual’s chest.
OUT OF AIR – is indicated by the right hand being place thumb side in on the individual’s chest with the hand horizontal to the ground.
NEED ASSISTANCE – is indicated by both hands being put up in the air over the individual’s head
NEED HELP FOR REPAIRS – is indicated by the left hand being held over the individual’s head and being waved in a circular motion.
CANNOT SEE – is indicated by the individual putting both hands over the face piece of the suit.
EVACUATE – is indicated by the individual raising their left hand over their hand and bringing it up and down in a chopping motion.
Hazardous Materials-Attachment 11 48-1 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 12
OXFORD COUNTY MUNICIPAL HAZMAT RESPONSE FORM
Oxford County and NewPage have developed the capability to respond to requests for assistance for hazardous material emergencies in the community. In order to assist us with this task, please fill out this form and return it to Scott Parker, EMA Director, South Paris, Maine. ------
Municipality: ______
Chief Elected Official (Name and contact information): ______
Other persons delegated with authority to request assistance for a Hazmat emergency: ______
Name and contact information of persons qualified to assume incident command of a HAZMAT emergency in your community: ______
Indicate the number (approximate) of trained HAZMAT/DECON responders you have in your community emergency response organizations by level of training: Technician _____ Operations _____ Awareness _____
Do you have a municipal Emergency Operations Plan that provides for HAZMAT emergencies? Yes No
On the reverse side, please list any HAZMAT response equipment/supplies you have available.
______Signature of Chief Elected Official Date
Hazardous Materials Attachment 12 49-1 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 13 ACRONYMS
APR Air Purifying Respirator CAO Chief Administrative Officer of the Hazmat Team CFR Code of Federal Regulations Chemtrec Chemical Transportation Emergency Center DEP Department of Environmental Protection EMS Emergency Medical Services EOC Emergency Operating Center EPA Environmental Protection Agency HMRT Hazardous Materials Response Team IC Incident Commander IDLH Immediately Dangerous to Life and Health LEPC Local Emergency Planning Committee MEMA Maine Emergency Management Agency MOC Media Operations Center MRSA (Title 37-B) Maine Law to Enact the Federal Right to Know Act MSDS Material Safety Data Sheet NFPA National Fire Protection Association NIOSH National Institute of Occupational Safety & Health NORAS Northern Oxford Regional Ambulance Service OSHA Occupational Safety and Health Administration PPE Personal Protective Equipment PRO Public Relations Officer PIO Public Information Officer RCC County Sheriff's Office RR Railroad SAR Supplied Air Respirator (air-line respirator) SARA Superfund Amendments & Reauthorization Act SCBA Self-Contained Breathing Apparatus SERC State Emergency Response Commission SOPs Standard Operating Procedures
Hazardous Materials Attachment 13 50-1 August 2007
Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 14
PLANNING FACTORS Plan Reference 6.2.a Identify and describe facilities in the district that possess Attachment 4 extremely hazardous substances 6.2.b Identify the transportation routes used to move such substances Annex I, p2 within or through the district Attachment 4 6.3 Identify and describe other facilities that may contribute to Annex I, pp5-13 additional risk by virtue of their proximity to those facilities Attachment 4 mentioned above (include data and map) 6.4 Identify and describe other facilities subject to additional risk due Attachment 4 to their proximity to facilities with extremely hazardous substances Attachment 5 (include data and maps of facilities like schools, hospitals, etc.) 6.5.a Include methods for learning that a release of extremely Basic Plan hazardous substances has occurred Annexes B & C, Annex I pp 9-10 Attachments 7 &8
6.5.b Identify the population likely to be affected by the release Attachment 4 CONCEPT OF OPERATIONS 7.1.a Designate a county emergency coordinator (by title) who, in Basic Plan pp 4,9 consultation with the facility emergency coordinators and/or Incident Commander, decides when to implement the plan [this also includes planning and post incident changes to the plan] 7.1.b Designate facility emergency coordinators (by title) who, in Annex I, consultation with the county emergency coordinator and/or Attachment 4, Incident Commander, decide when to implement the plan [this Table I & pp. 5-12 also includes planning and post incident changes to the plan and may be done by chart] EMERGENCY NOTIFICATION 10.1.a Include procedures for providing reliable, effective, and timely Basic Plan notification of a release to: people designated in the emergency Annexes B &C plan; the public Annex I pp 3,9-11 DIRECTION AND CONTROL 12.1.a Include methods and procedures used by facility owners and Annex I pp3-8, operators to respond to a release of extremely hazardous Attachment 4 substances 12.1.b Include methods and procedures used by local emergency and Annex I pp3-15, medical personnel to respond to a release of extremely Attachments 1, 2 & hazardous substances 9 RESOURCE MANAGEMENT 16.1.a List facilities with extremely hazardous substances and describe Annex I, their emergency equipment Attachments 4 & 6 16.1.b Describe how they may be used to supplement community Annex I, resources [and identify the person with telephone number(s) with Attachments 4 & 6 authority to release equipment] PERSONAL PROTECTION OF CITIZENS/INDOOR PROTECTION 19.2.a Describe methods in place for determining the areas likely to be Annex I p2 affected by a release Attachment 4
Hazardous Materials Attachment 14 51-1 August 2007 Oxford County Emergency Operations Plan
HAZARDOUS MATERIALS – ATTACHMENT 14
19.2.b Describe methods in place in each facility for determining the Annex I p 2-3 areas likely to be affected by a release Attachment 4 PERSONAL PROTECTIVE MEASURES/EVACUATION PROCEDURES 20.1 Describe evacuation plans including provisions for precautionary Basic Plan, Annex evacuations E, Annex I, pp11- 15 20.3.a Describe methods used in evacuation [include in SOP and Basic Plan, Annex reference in the plan] E, Annex I, pp11- 15 20.3.b Include methods to be used in the evacuation of: Basic Plan, Annex Schools E, Annex I, pp 11- Hospitals 15 Prisons Other facilities 20.3.c Describe evacuation routes, including primary and alternative Annex I pp 11, 14 routes [these may be either established routes for the community or special routes appropriate to the location of facilities. Use maps to show potential evacuation routes or refer to maps in facility plans 20.5 Describe evacuation zones and distances Annex I p11, Attachment A pp5- 6, Attachment 4 20.6 Describe the procedures for managing an orderly return of people Annex I p15, to the evacuation area PROCEDURES FOR TESTING AND UPDATING THE PLAN 28.1.a Include methods for exercising the emergency plan Annex I Attachment 10 pp 6-7 28.1.b Include schedules for emergency plan exercises Annex I Attachment 10 pp 6-7 TRAINING 29.1.a Include the training programs for local emergency response and Annex I Attachment medical personnel 10 29.1.b Include the training schedules for local emergency response and Annex I Attachment medical personnel [include known training programs and 10, p6 projected training programs]
Hazardous Materials Attachment 14 51-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
(ii) DRAFT Section 12.02 August 2006
Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
TABLE OF CONTENTS
52. INTRODUCTION 52-1 53. RISK AREA 52-1 54. SITUATION AND ASSUMPTIONS 52-1 55. PANDEMIC INFLUENZA PHASES 55-1 56. CONCEPT OF OPERATIONS 55-3 57. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 55-4 58. ADMINISTRATION AND EDUCATION 55-4 59. DIRECTION AND CONTROL 55-5 60. LOGISTICS 55-5 61. SITUATIONAL AWARENESS 55-6 62. SURVEILLANCE STRATEGY 55-6 63. PUBLIC HEALTH AND CLINICAL LABORATORIES 55-6 64. HEALTH CARE AND PATIENT MANAGEMENT 64-1 65. OTHER HEALTHCARE ORGANIZATIONS 64-2 66. HOMECARE 64-2 67. MASS CASUALTY MANAGEMENT 64-3 68. MASS DISPENSING 64-4 69. COMMUNITY SUPPORT 64-5 70. MANAGEMENT OF SOCIAL DISTANCING 64-6 71. HOMEBOUND ISOLATION AND QUARANTINE 64-7 72. COMMUNICATIONS 64-7 73. WARNING 64-8 74. EMERGENCY PUBLIC INFORMATION 64-8 75. RESOURCE MANAGEMENT 64-8 76. AUTHORITIES AND REFERENCES 76-1
ANNEX J ATTACHMENTS
77. ATTACHMENT 1 - RESPONSE PHASES 77-1 78. ATTACHMENT 2 - PANDEMIC INFLUENZA RESPONSE CHECKLIST 78-1 79. ATTACHMENT 3 - RECOMMENDATIONS FOR NON-PHARMACEUTICAL PUBLIC HEALTH INTERVENTIONS 79-1 80. ATTACHMENT 4 - PRIORITY PROPHYLACTIC TREATMENT RECOMMENDATIONS 80-1 81. ATTACHMENT 5 - COMMUNITY CONTAINMENT MEASURES 81-1 82. ATTACHMENT 6 - PANDEMIC INFLUENZA AND SCHOOLS 82-1 83. ATTACHMENT 7 - DAILY SITUATION REPORT 83-1 84. ATTACHMENT 8 - CURRENT SITUATION 84-1 85. ATTACHMENT 9 - SOCIAL SERVICES 85-1 86. ATTACHMENT 10 - MENTAL HEALTH SERVICES 86-1 87. ATTACHMENT 11 - MAP-HOSPITALS IN MAINE AND BOUNDARIES OF REGIONAL RESOURCE CENTERS 87-1 88. ATTACHMENT 12 - FUNERAL HOMES AND CREMATORIES 88-1
Annex J Pandemic Flu i August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Annex J Pandemic Flu i August 2007
Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
I. INTRODUCTION
An epidemic is a widespread outbreak of an infectious disease where many people are infected at the same time. Epidemics occur when an infectious disease spreads beyond a local population, lasting longer and reaching people in a wider geographical area. The extent of an epidemic will be determined by the ease with which a microbe moves from person to person and the behavior of individuals and societies. The delay between exposure and onset of illness, the incubation period, is characteristic of infectious diseases. The incubation period may range from several hours to a few weeks, depending on the exposure and pathogen.
Experts agree that an influenza pandemic (global epidemic) is inevitable, though no one knows when the next influenza pandemic will occur. To prepare for the next pandemic, the Oxford County Emergency Management Agency, in cooperation with many state and local organizations and partners, has developed this Annex. It provides an overview of strategies to reduce epidemic and pandemic influenza-related morbidity, mortality and social disruption in the state.
Influenza viruses are unique in their ability to cause sudden illness among humans in all age groups on a global scale. The importance of influenza viruses as biologic threats is due to a number of factors including: the high degree of transmissibility; the presence of a vast reservoir of novel variants (primarily aquatic birds); and the unusual properties of the viral genome. The infamous “Spanish flu” of 1918-19 was responsible for more than 20 million deaths worldwide, primarily among young adults. Mortality rates associated with recent pandemics of 1957 and 1968 were reduced in part by the use of antibiotic therapy for secondary bacterial infections and aggressive supportive care of infected patients. However, these later pandemics were associated with high rates of morbidity and social disruption. The Centers for Disease Control and Prevention (CDC) estimates that the economic loss associated with the next pandemic will be in the billions of dollars.
II. RISK AREAS
An epidemic is not constrained by geography. Any location in the United States is susceptible and locations of those individuals infected could be in many different places simultaneously. Some factors that will determine the risk factor for individuals will be those exposed to the pathogen, the level and duration of the exposure, the sanitary conditions, and the health, cleanliness and biological resistance of the individual.
Article XIII. III. SITUATION AND ASSUMPTIONS
A. SITUATION
An epidemic event will rapidly exhaust the response and recovery capabilities of Oxford County. It will most likely be or rapidly become a statewide event. As such, the Oxford County EOC will immediately request health and medical resources from the State EOC and coordinate information and efforts between the municipalities, local medical facilities, and the State agencies involved.
Annex J Pandemic Flu 52-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
1. An epidemic and/or pandemic would most likely be a statewide or national disaster and help from outside the County might not be available
2. Mutual aid from the surrounding counties and from the State will be required in order to effectively handle the incident.
3. Temporary facilities may be needed to continue medical operations
4. There are no public health or medical assets under the control of the County, however the County EOC (when activated) has a Medical Emergency Services Coordinator assigned within the Operations section.
5. Pandemic influenza is a unique public health emergency. However, when and if it does occur it will be with little warning. Since the novel virus may be identified in any region of the world, experts believe that we will have between one to six months from identification to the time that widespread outbreaks begin to occur in the United States. Outbreaks are expected to occur simultaneously throughout much of the nation, preventing reallocation of human and material resources.
B. ASSUMPTIONS The following are assumptions that provide a basis for preparedness activities pertaining to pandemic influenza:
1. Influenza pandemics are expected, but unpredictable. 2. Outbreaks can be expected to occur simultaneously throughout much of the U.S., preventing shifts in human and material resources that usually occur in the response to other disasters. 3. Localities should be prepared to rely on their own resources to respond. 4. As with many public health emergencies the effect of influenza on individual communities will be relatively prolonged (weeks to months) in comparison with other types of disasters. 5. Based on a rate of 25% over an 8-week period, it is estimated that there would be approximately 165,000 outpatient visits, 4,000 hospital admissions, and 900 deaths in Maine during an influenza pandemic. At the peak of the pandemic, influenza patients would require 23% of hospital capacity, 61% of ICU capacity, and 25% of ventilator capacity in the state. These estimates are rough approximations and have a wide margin of error. (Centers for Disease Control and Prevention software, Draft Maine Pandemic Influenza Plan) 6. Health care workers and other first responders may be at higher risk of exposure and illness than the general population, further straining the health care system. Disease could greatly degrade the health and medical capabilities by infecting the medical staff of the hospital and the EMS responders. 7. Effective prevention and therapeutic measures, including vaccine and antiviral agents, will be delayed and in short supply. 8. Widespread illness in the community could increase the likelihood of sudden and potentially significant shortages of personnel in other sectors that provide critical public safety services.
Annex J Pandemic Flu 52-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Influenza pandemic will occur in multiple waves. The effect of the initial wave on individual communities will be relatively prolonged (as long as six to eight weeks) when compared to the minutes-to-hours observed in most natural disasters. Due to the prolonged nature of a pandemic influenza event, the World Health Organization (WHO) and the CDC have defined phases of a pandemic in order to facilitate coordinated plans. Phase determination in the United States will be the responsibility of the WHO and the CDC.
IV. PANDEMIC INFLUENZA PHASES
Article XIV. Pre pandemic 1 (WHO Phase 1)
No new influenza virus subtypes have been detected in humans. An influenza virus subtype that has caused human infection may be present in animals. If present in animals, the risk of human infection or disease is considered to be low.
Pre pandemic 2 (WHO Phase 2)
No new influenza virus subtypes have been detected in humans. However, a circulating animal influenza virus subtype poses a substantial risk of human disease.
NOTE: The distinction between phase 1 and 2 is based on the risk of human infection or disease resulting from circulating strains in animals. The distinction depends on various factors and their relative importance according to current scientific knowledge.
Factors may include: • Pathogenicity of the virus in animals and humans. • Occurrence of influenza in domesticated animals and livestock or only in wildlife. • Whether the virus is enzootic or epizootic, geographically localized or widespread. • Other information from the viral genome. • Other scientific information.
Level 1 Pandemic Alert Period (WHO Phase 3)
Human infection with a new subtype, no human-to-human spread or at most rare instances of spread to a close contact.
Level 2 Pandemic Alert Period (WHO Phase 4)
Small cluster(s) with limited human-to-human transmission, spread is highly localized, suggesting that the virus is not well adapted to humans.
NOTE: The distinction between phase 3, phase 4 and phase 5 is based on an assessment of the risk of a pandemic. Various factors and their relative importance according to current scientific knowledge must be considered.
Factors may include: • Rate of transmission; geographical location and spread.
Annex J Pandemic Flu 55-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
• Severity of illness; presence of genes from human strains (if derived from an animal strain). • Other information from the viral genome. • Other scientific information. Level 3 Pandemic Alert Period (WHO Phase 5)
Larger cluster(s) but human-to-human spread is still localized, suggesting that the virus is becoming increasingly better adapted to humans, but may not yet be fully transmissible (substantial pandemic risk).
Level 4 Pandemic Period (WHO Phase 6) Pandemic phase: increased and sustained transmission in general population.
a. Level 5 Post pandemic Period Return to pre-pandemic period activities.
C. PUBLIC HEALTH EMERGENCY ACTIVATION LEVELS
b. Level 1 – Passive and Sentinel Surveillance
This level likely to be activated during: Pre-pandemic 1 Pre-pandemic 2 Level 1 Pandemic Alert Period (b) ACTIVITIES: • Day-to-day operations • Regional Epidemiologist monitors surveillance system countywide • Local Health Departments are notified of reportable diseases or unusual events
Level 2 – Active Surveillance
This level likely to be activated during: Level 2 Pandemic Alert Period Level 3 Pandemic Alert Period
ACTIVITIES: • Passive and sentinel surveillance indicates that an unusual event or outbreak has occurred and further case ascertainment is needed • Active and enhanced surveillance initiated at the County and/or Local levels • Decision makers are able to mobilize internal resources to identify and contain diseases • HANS notifications sent to appropriate health departments, physicians, hospitals, and sentinel sites • Epidemiological Investigation is conducted by Regional and Local Health Department staff
Annex J Pandemic Flu 55-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
• Law enforcement may be notified if the event has potential law enforcement implications
a. Level 3 – Health Response This level likely to be activated during: Level 3 Pandemic Alert Period
ACTIVITIES: • Emergency Public Health Response is necessary • MEMA considers activating Emergency Operations Center • Limited outside resources needed/Western Regional Resource Center may be activated • Decision makers are able to mobilize internal resources to identify, contain, or mitigate the disease • Public Information is coordinated through the MCDC (Western Regional Epidemiologist • MCDC partners with 2-1-1 (First Call For Help) - Phone Bank may be activated
b. Level 4 – Full Scale Activation
This level likely to be activated during: Level 4 Pandemic Period
ACTIVITIES: • Resources outside of Public Health and Medical agencies are needed • Oxford County Emergency Operations Center is activated • Public Health Annex and Integrated Outbreak & Bioterrorism Preparedness and Response Plan are activated • County or Municipal Governments may issue a proclamation declaring a state of disaster emergency • State resources may be requested • Joint Information Center is staffed and operational
V. CONCEPT OF OPERATIONS
A. GENERAL
1. The Oxford County EOC will coordinate efforts between the Health Officer and EMA of the municipalities, with private or non-profit medical and disaster relief organizations (such as hospitals and the American Red Cross) and request assistance from the State when needed.
2. Individual hospital administrators and staff will coordinate with other regional hospitals for assistance or for taking victims when their facilities are overwhelmed.
3. See Annex G Health and Medical of this plan for additional information.
4. Current Mutual Aid agreements between municipalities and other counties will continue to be effective. However, the kind and level of support will be dependant on local facilities surge capacity, local emergency response capacity, local medical expertise and other public infrastructure. The Central Maine Regional Health Emergency Response Plan establishes a framework for management of healthcare response within a nine county region. The goal is to
Annex J Pandemic Flu 55-3 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE optimize regional health systems coordination, which includes healthcare emergency mitigations, preparedness, response and recovery efforts among all key partners and agencies. It enhances regional planning by referencing and incorporating existing plans. It does not replace them.
5. As this Annex is part of the County Emergency Operations Plan, it is expected that applicable sections of the Basic Operations Plan will be used as additional guidelines. Unless otherwise stated, normal procedures will be followed.
6. See Attachments M of this plan for Health Care, Extended and Assisted Living Facilities and this Annex Attachment 9 for Homecare Organizations. Plans are currently being written to ensure they will be able to meet needs. When completed, the County EMA will review and certify that plans are in place.
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
See Annex G Health and Medical, in addition to those applicable assignments the following will be included:
Local Health Officer : Coordinate with and report daily to the County Medical Emergency Services Coordinator the number of cases within the community and, if possible, the conditions of housing or other mitigating issues (such as home care or availability of food), either private or public. Continue to report to the Maine Commissioner of Health and Human Services as required. Be available to distribute and explain any quarantine information if needed.
Local Emergency Management Agency or Director: Coordinate with and assist the Local Health Officer and the County EOC. Be aware of and report to the County EOC local capacity of health care facilities on a daily basis and the strain on local resources including emergency response, municipal government, business, and public infrastructure. Be aware of and report business closures, transportation issues, utility issues and mortuary issues. Request mutual aid if needed.
County EOC Medical Emergency Services Coordinator : Coordinate with all EMS teams in the field and with the local hospitals and pharmacies. Will coordinate with statewide health and medical resources for technical and medical support. Establish a patient/casualty tracking system with the two local hospitals. Coordinate critical incident stress debriefings for first responders. Gather and report requested statistics to the Maine CDC or Health and Human Services.
Law Enforcement : Enforcement of general and home quarantines as agents of the Department of Human Services, in corporation with the Local Health Officer.
County EOC Resource Officer : Assist the Medical Emergency Services Coordinator in acquiring and procuring needed health and medical resources.
American Red Cross Coordinate with and screen health and medical volunteers .
VII. ADMINISTRATION & EDUCATION
Annex J Pandemic Flu 55-4 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
See Annex G of this plan, in addition the lead State Agency will be the Department of Health and Human Services/ Maine CDC. Guidance and direction as to what may be accomplished by the County will be directed from the Maine CDC and the State EOC. The County EMA’s strategy for educating and updating community members in the specifics of the plan and their responsibilities for its successful execution includes: • Community Forums, initial education, question and answers. • Mass mailings of brochures and other general applicable information • Media coverage, continuous updates to keep public informed as the epidemic/pandemic progresses, on any quarantine directions, facility closures, transportation issues, hospital capabilities, etc. • Post information on local access channels. • Posters, primary education • Provide information to Town Offices to distribute, primary education and notices. • Provide information to Schools to distribute, primary education and notices.
Public meetings will be held to discuss elements of the plan. Handouts and brochures will be distributed to the public through local businesses, local Town offices, schools, pharmacies and health care facilities. Early education will be provided using local media and mass mailings as much as possible. Facility and County websites will be utilized to provide additional information, links and updates. This information is intended to keep the public informed about the status and impact of the epidemic/pandemic, enable governmental leaders to effectively assign resources and implement local plans as well as allow ongoing assessment and re-direction of strategies.
VIII. DIRECTION AND CONTROL
Due to the scope of a epidemic and the skill level of Oxford County and municipal emergency managers and responders, such an event will not be directed and controlled by the County or municipal officials. Direction and Control will be the responsibility of the Maine CDC/DHHS. Local hospitals, clinics, and medical practitioners will be the “emergency responders” for an epidemic. Local and County officials will act as coordinators between agencies, businesses, municipalities and State government. When establishment of the County EOC becomes necessary, contact between personnel will be limited in order to minimize risk, thus a central location may not be possible. Remote contact via phone, email or other means (with accompanying publicity) will be established to insure continuity of operations.
Responsibility for ensuring local public safety rests with municipal government. The County EMA/EOC will help coordinate efforts between municipalities, private or non-profit medical and disaster relief organizations and the State.
School Administrators will (in coordination with medical expertise and the Maine CDC/DHHS) decide if conditions warrant school closure. Mandatory closing will be required at Level 4 or 15% of students out. They will relay such information to the County EOC.
Local Health Officers and local Emergency Management Agencies will coordinate local response with the County EOC.
IX. LOGISTICS
Annex J Pandemic Flu 55-5 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
See Annex G of this plan.
X. SITUATIONAL AWARENESS
Designated hospital personnel will report to the County EMA/County EOC Medical Coordinator the following on a daily basis, using the Daily Situation Report Form, Attachment 7. The MC, in cooperation with the County PIO, will disseminate updates to the local IC’s and the Maine CDC/DHHS and the CMRRC, if needed.
• Hospital bed availability • Hospital critical care beds availability • Ventilator availability • Other in-patient capacity • Anti-viral medication courses (e.g., Tamiflu) on hand and location • Vaccine doses on hand and location • Corpse/burial backlog • Critical staff shortages/especially in hospitals • Patients in quarantine/isolation • Available staff and volunteers and their specialties • Logistical requirements and availability of supplies and equipment.
Current information is listed in Attachment 8 of this Annex.
XI. SURVEILLANCE STRATEGY
Hospitals, clinics and other medical or care facilities will report daily to the County EOC. Each hospital, will be responsible for the daily reporting (using Daily Situation Report, Attachment 7 and hospital procedures in place) of the following information: • New admissions for influenza/pneumonia • Total patients in hospital for influenza/pneumonia • Patients in critical/intensive care for influenza/pneumonia
At this writing, there are designated persons in each hospital who are responsible for daily reporting. Designees will change as time goes on. Hospitals will follow procedures that are currently in place or developed specifically for their pandemic flu emergency plan in order to fulfill their reporting responsibilities.
The County EOC Medical Services Coordinator will be responsible for daily reporting (during prescribed pandemic periods) of deaths due to influenza/pneumonia to the Maine CDC. Maine CDC will provide a methodology for this purpose.
XII. PUBLIC HEALTH AND CLINICAL LABORATORIES
Delivery of laboratory samples will continue using established procedures. If pre-designated locations are needed, the County EMA will cooperate and coordinate with the Central Maine RRC and the Maine CDC to establish regional locations and procedures.
Annex J Pandemic Flu 55-6 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
XIII. HEALTH CARE AND PATIENT MANAGEMENT: When an epidemic or pandemic wave strikes a community, the strategy of overriding importance is the delivery of healthcare and public health services. Each hospital in the County serves as a community resource by having a plan in place for management of activities during the event and by participation in the development of the county plan. The plans address the following: • Surge capacity for hospital staff including a roster of staff and volunteers arranged by expertise • A strategy for the immunization and/or prophylaxis of key staff • A strategy isolation and quarantine • Criteria for selection of patients to receive intensive or critical care services • Management of in-hospital fatalities • A pandemic influenza training plan and schedule • Identification and maintenance of surge equipment • Strategies for stockpiling, distribution and training related to personal protective equipment and infection control procedures • Strategies for accepting and serving large numbers of influenza patients including many that are seriously ill.
Rumford Stevens Community Memorial Surge capacity for hospital staff including a roster of Has a disaster Follow RRC staff (and volunteers) arranged by expertise. Hospitals call list guidelines have COOP and SURGE plans in place, in conjunction with the RRC. The RRC is developing additional strategies for use. A strategy for the immunization and/or prophylaxis of Follow CDC & Follow CDC key staff RRC guidelines guidelines
A strategy for isolation and quarantine Follow CDC Follow CDC &RRC guidelines guidelines for for transmission- transmission- based isolation based isolation Criteria for selection of patients to receive intensive or Follow established Follow established critical care services ICU criteria and ICU criteria and CDC guidelines CDC guidelines Management of in-hospital fatalities Rumford- no Follow State morgue, garage Medical in winter Examiners, CDC Follow guidelines & RRC guidelines A pandemic influenza training plan and schedule Follow RRC Follow RRC guidelines guidelines
Annex J Pandemic Flu 64-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Identification and maintenance of “surge” equipment Follow RRC Follow RRC guidelines guidelines Strategies for stockpiling, distribution and training Follow RRC Follow RRC related to personal protective equipment and infection guidelines guidelines control procedures
Strategies for accepting and serving large numbers of Follow RRC Follow RRC influenza patients including many that are seriously ill. guidelines guidelines
XIV. OTHER HEALTHCARE ORGANIZATIONS:
The County EMA has identified County healthcare organizations in Attachment M of the Basic Plan and Attachment 10 of this plan. Copies of their plans, if available, are maintained at the County EMA office.
The plans include: • Surge capacity for organization staff including a roster of staff and volunteers arranged by expertise • A strategy for the immunization and /or prophylaxis of key staff • A strategy for isolation and quarantine • Criteria for selection of patients for transfer to hospital care • Management of in-service fatalities • A Pandemic influenza training plan and schedule • Identification and maintenance of surge equipment • Strategies for stockpiling, distribution and training related to personal protective equipment and infection control procedures
XV. HOMECARE
A telephone system for triage, education, advising and case management in primary care offices, home health offices and hospitals will be activated. Additional staffing will be needed. Guidelines developed by the Maine Primary Care Association will be followed.
Municipal Health Officers with the help of the Local EMA will verify isolation of home care patients and report to the EOC Medical Coordinator
Home care patients whose conditions become serious or life-threatening will be identified via the caregiver using phone support thru the established triage system and at home visitation by medical or rescue personnel, if needed. Emergency services will be contacted via the County RCC using 911.
Annex J Pandemic Flu 64-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Caregivers or health facilities will give notification of need through the County RCC for rescue or ambulance services. Normal transportation procedures will be followed as much as possible when transporting patients to appropriate care. Additional transportation may be needed if surge exceeds capacity of established agencies. Non-profit transporting agencies such as Western Maine Transportation may have to be utilized as well as private individuals.
Certification of at home deaths will follow normal procedures as much as possible. Alternate procedures will be utilized at the direction of the State Medical Examiners Office and the Maine CDC. Families will be directed to fatality support services e.g. clergy or mental health services by the attending health practitioner, as needed.
Enforcement of quarantine from the community at large of persons living with infected persons shall be by the local police and the County Sheriff’s office, directed by and using guidelines from the State CDC and laws regulating quarantine.
Municipalities, the Town Office and local Health Officer, will be responsible for life-service support and delivery. If they are unable to fulfill their responsibilities because needs have grown beyond their abilities to cope, they will contact the County EOC Medical Coordinator who will request additional resources. Healthcare facilities and physician offices will also need a referral list of available support service telephone numbers to provide for callers.
XVI. MASS CASUALTY MANAGEMENT
A conservative estimate indicates the potential fatalities in Maine (County) from an influenza pandemic to be as many as 7,800 (237). (Assuming an infection rate of 30% and a fatality rate of 2% of those infected). These deaths would occur within a time frame of 6-8 weeks.
Certification of deaths will follow established procedures and regulations. Hospitals, nursing homes and Red Cross sites will use family physicians, home death will probably be a Medical Examiner, if available. If new laws or regulations are enacted, they will be followed accordingly.
Hospitals and Funeral Directors will determine the method of caring for mass casualties, both at hospital facilities and funeral homes. Removal vehicles and hearses will be used for transportation, if available. Refrigeration trucks can be used for both transportation and storage if necessary and when available. Ambulances may also be used but would require decontamination each time and transportation of the living would take priority. Morgues and cemetery tombs will be used for storage to capacity. Additional facilities (preferably cooled such as ice rinks) may need to be located. Refrigerated trucks can be used, if available. Upon notification, the County EMA will request additional resources.
Maine Funeral Directors will develop a list of equipment and supplies and issue appropriate guidelines for implementation. Ventilators, body bags and additional supplies for body preparation most likely will be needed.
Annex J Pandemic Flu 64-3 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
The State Medical Examiners Office, CDC and Funeral Directors will determine how casualties will be handled, stored and buried. The County will follow State guidelines. The closest crematories are in the Cities of Auburn and Portland. Transportation will need to be provided to the facilities. If embalming, a central facility may need to be established. It takes 2-4 hours per body to embalm, and will require personnel that may not be available. Private contractors and municipalities will need to provide equipment (backhoes etc.) for burial. Local Sextons will be responsible for local burials. Banning of funeral services until the pandemic is under control may be necessary.
XVII. MASS DISPENSING
Maine CDC is developing a comprehensive statewide plan for mass dispensing of pharmaceuticals and/or vaccines. The plan will be scalable according to the availability of vaccine and therapeutic agents, and numbers of people in eligible priority groups. The plan anticipates the significant utilization of volunteers to help staff service provision at the local level.
Organizations who could recruit volunteers are as follows:
Greeters Town Office, Red Cross, PTA, Schools, other local organizations Nurses/Triage Reserve Nurse Program, Hospital Associations, Board of Directors of Health Facilities, current volunteers, local organizations Nurses/Dispensing Reserve Nurse Program, Hospital Associations, Board of Directors of Health Facilities, current volunteers, local organizations. Nursing/Clinical Assistants Reserve Nurse Program, Hospital Associations, Board of Directors of Health Facilities, Current volunteers, local organizations. Primary care practitioners (MD, DO, ARNP) Board of Directors of Health Facilities, Hospitals, Medical Associations, Security Local police, Oxford County Sheriff, Town Office Clerical Town Office, Temporary agencies, Red Cross, local faith based organizations Counselors/Educators Tri-County Mental Health Services Local Clergy General support Local Clergy, local organizations, Town Office, Local Health Officers Traffic/parking control Local Police, Oxford County Sheriff, Town Office Childcare/playroom assistance Will not be offering childcare at any of the distribution sites. All staff will be needed to take care of other issues.
Annex J Pandemic Flu 64-4 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Four major distribution areas will be established within the County, if needed. They include, Norway, Rumford, Bethel and Fryeburg. In each of those areas there are three basic service sites, schools, Town Office and churches.
XVIII. COMMUNITY SUPPORT
The medical effects of a pandemic will be compounded by is societal impact. Communities will be forced to cope with and compensate for major disruption of their way of life due to interruption of essential services, suspension of social gatherings and dissolution of the normal pattern of life. A goal of this county plan is to lessen the impact of that disruption.
(c) Continuity of Essential Services
Police Local police and the Oxford County Sheriff’s Department will follow standard procedures. If need exceeds reserve capacity, they will contact the County EMA who will attempt to find additional resources. Other security Facilities will follow standard procedures. If need exceeds capacity they will contact the County EMA who will attempt to find additional resources. Fire The Municipality and local EMA directors will ensure that first responders family members are taken care of which will allow the first response teams to focus on the jobs at hand without having to worry about their family members. Extra services (i.e., counseling) may need to be discontinued during a pandemic. The RCC will screen incoming calls to distinguish between life- threatening versus regular transport issues. Municipalities will ensure that an adequate supply of gloves and masks are always available for the first responder teams. If the need for resources exceeds reserve capacity, the County EMA will request additional assistance.. Ambulance Municipalities and local EMA directors will ensure that first responders family members are taken care of which will allow the first response teams to focus on the jobs at hand without having to worry about their family members. Extra services (i.e., counseling) may need to be discontinued during a pandemic Agencies or municipalities will ensure adequate supply of gloves and masks (PPE) are always available for the first responder teams. If the need for resources exceeds reserve capacity, the County EMA will request additional assistance. Heating fuel Fuel companies will follow their standard procedures. If the need for resources (drivers) exceeds their reserve capacity the County EMA will attempt to find additional help. Trash/garbage Municipalities will continue to be responsible for services. The County collection EMA will attempt to find additional resources, if the need exceeds the supply of reserve personnel. Utilities—electric, gas Normal services will be provided. If the need for personnel exceeds their reserve capacity, the County will request additional resources.
Annex J Pandemic Flu 64-5 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Food supplies (with Grocery stores will follow CDC guidelines. If needed, in-home food delivery as deliveries with the assistance of drivers from Community Concepts will appropriate to care be utilized. Phone-in orders that customers could pick-up themselves for the homebound) at a make shift drive-thru area (eliminating the need for entry to the store) will be considered. Stores may need to close during the day for re-stocking and/or organizational issues. Customers will be notified so they understand that the closing does not mean it is time to panic, or that the store is closed indefinitely. Media, brochures, etc. will be used to educate customers to prepare “emergency packs” (covering the essentials - water, candles, batteries, canned goods, etc). They will be encouraged to prepare these emergency packs well in advance of Level 3 or 4. The County EMA will cooperate with the facilities to help that ensure supplies and delivery is adequate. Mental health Facilities will follow the guidelines developed by the CDC/DHHS, the services RRC and the Maine Health Care Association. If necessary, services could be provided by phone. Social services Social service agencies will follow guidelines developed by the CDC/ DHHS and the Maine Health Care Associations. Municipalities/local Health Officer will continue to refer citizens to appropriate services when needed. School/lessons Schools will follow guidelines developed by the Maine Department of Education. In the event of closure, lessons could be provided via home schooling kits and/ or the internet. Other locally Municipalities will refer to appropriate services. If need exceeds appropriate services reserve capacity, the County EMA will attempt to locate additional resources.
XIX. MANAGEMENT OF SOCIAL DISTANCING
During a pandemic, influenza will be transmitted through close contact with those infected. Management of “social distancing” will be necessary. In general, the closing and monitoring of social activities will be a directive of the State, it is not a County authority (unless the State opts to delegate that authority).
Schools Superintendent/school board will follow State CDC/DHHS and Department of Education guidelines and at level 4 or 15% students out, mandate closing. Schools may be able to continue education through the Internet or with a home schooling kit. Businesses wherein Local business/ Individual resources will follow CDC/DHHS guidelines close contact exists and the guidelines of their respective regulatory agencies. Banks – Level 3 or 4 – will still function via drive-thru, internet etc. (FDIC issues) Retail outlets See above
Annex J Pandemic Flu 64-6 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
Church services Faith-based organizations will follow CDC/DHHS guidelines. If necessary, the internet, phones or media could be used for services Theatres Follow CDC/DHHS guidelines. It is possible mandatory closing will occur at Level 4. Sporting events See above
Fairs, festivals, etc. See above Social events See above Other locally See above appropriate events
XX. HOMEBOUND ISOLATION AND QUARANTINE
Communities are responsible for ensuring compliance with guidelines of those persons isolated or quarantined at home. However, in the event of a pandemic wave, it is unlikely that local resources will be available to monitor home I/Q participants. The following methods will be used for informing people of their responsibilities as home I/Q participants: • Communication will be maintained among the organizations involved in planning and response (see Operations and Management) • Local level dissemination of information and materials provided by State level pandemic influenza managers.
The Oxford County Sheriff’s Office, local police and municipal Health Officers may be used to investigate or enforce quarantines established by the State Bureau of Health and by State directive.. The State Statutes of Title 22: Health and Welfare will be consulted.
See Attachment J (Basic Plan) for media contacts.
XXI. COMMUNICATIONS
In the event of an epidemic situation, regular communication must be maintained between the Oxford County EOC, the local hospitals, and the municipal EOCs. All communications will be based on current operational structure. All communications developed via MEMA’s JIC will be disseminated appropriately. No County will prepare their own material in order to ensure a consistent message across the state. The primary method of maintaining contact will be by telephone. Use of the Internet will be maximized in order to transfer the maximum amount of information to the greatest number of people. Use of the Internet will also reduce the time spent on landline and cellular phones and will reduce the spread of contagious pathogens during meetings.
The County EOC Medical Emergency Services Coordinator, in cooperation with the County EOC Public Information Officer will disseminate pandemic influenza updates to the communities via: • Contact with the local Health Officer, Emergency Management Agency and/or Town Office, either orally or written.
Annex J Pandemic Flu 64-7 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RESPONSE
• Contact with local media See Annex B of this plan for additional general communications guidelines.
The Medical Emergency Services Coordinator will provide requests for information to the State pandemic influenza managers. Referral of public requests for emergency services through the County RCC will follow established protocol via 911. Non-emergency requests will first be directed to the Local entities specifically responsible for particular issues such as public works, the local Town Office, the local EMA or area health facilities. Those requests that are beyond the municipality’s ability to respond will be referred to the Oxford County EMA, who will request additional resources if possible.
XXII. WARNING
Initial detection of an epidemic will most likely come from local medical facilities around the State. The State of Maine is developing methods to coordinate and analyze possible disease outbreaks through the recognition of similar symptoms or syndromes by clinicians in hospital or clinical settings around the state.
XXIII. EMERGENCY PUBLIC INFORMATION
The State Bureau of Health, with support from regional hospitals, will handle the release of public Information during an epidemic.
The Oxford County EOC may be used to help disseminate public information in terms of protective actions the public may take.
XXIV. RESOURCE MANAGEMENT
Maine Department of Human Services' Bureau of Health (located in Augusta at 1-800 821- 5821)- responsible for responding to an epidemic through:
1. Investigation: provide public health expertise (from epidemiology, medicine, veterinary medicine, laboratory toxicology and health engineering) required to determine likely cause.
2. Consultation: provide public health recommendations (from epidemiology, medicine, veterinary medicine, laboratory, toxicology and health engineering) for the management of the epidemic on both the population and individual patient level.
3. Communication: provide the means to deliver urgent health alerts and medical advisories to appropriate members of the medical community using blastfax, email and secure website and to assist emergency management officials in developing needed health advisories and educational messages for the general public
4. Pharmaceutical Stockpile Administration: planning for and coordination of the distribution of pharmaceuticals and supplies from the CDC stockpile.
Annex J Pandemic Flu 64-8 August 2007 Oxford County Emergency Operations Plan
ANNEX J – DISEASE, EPIDEMICS, PANDEMIC INFLUENZA PREPAREDNESS AND RSPONSE
XXV. AUTHORITIES AND REFERENCES
A. AUTHORITIES
Title 22 MSRA Health and Welfare, Chapter 153 Local Health Officers, §454 Duties Title 22 MSRA Health and Welfare, Chapter 250 Control of Notifiable Diseases and Conditions Title 22 MSRA Health and Welfare, Chapter 707, Deaths and Burials
B. REFERENCES
State of Maine Pandemic Influenza Plan (Draft), dated 22 Jul 05
U.S. Department of Health and Human Services Pandemic Influenza Plan, dated Nov 05
U.S. Homeland Security Council National Strategy for Pandemic Influenza, dated 1 Nov 05
World Health Organization Global Influenza Preparedness Plan, dated 2005
Guidelines for the Development of Maine County Plans for Preparedness and Response to Pandemic Influenza, Maine Center for Disease Control and Prevention, April 2006
Maine Emergency Management Agency
Annex J Pandemic Flu 76-1 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 1 RESPONSE PHASES
Response Phases I II III IV V Day-to-Day Active Surveillance Health Response Full-Scale Activation Recovery Operations
Pandemic Pre-pandemic Pandemic Alert Pandemic Alert Pandemic Period Post pandemic Phases Period Period Period Level 4 Period Phase 1, 2 Level 1,2,3 Level 3 Level 5
Surveillance Normal operations Enhanced Enhanced Enhanced Epidemiological surveillance surveillance surveillance studies
Disease Normal operation Broad Case finding of Case investigation Return to normal Investigation dissemination of pandemic train in limited to case investigation case definition for Oxford County determining age- active case finding Resident specific attack rates, of novel virus in morbidity and Oxford County mortality resident.
Vaccination/ Review and update Initiate Vaccine and Continue to identify Conduct mass Assess the Prophylaxis SNS and POD plans Antiviral acquisition high-risk groups for immunizations when effectiveness of as needed possible treatment vaccine is available. vaccine and antiviral with anti-virals and Continue treatment prepare for mass with antiviral if vaccination available
Quarantine/ Prepare and Advise hospitals Review community Implement Review effectiveness Isolation distribute Isolation and clinicians of control measures. community control of control. and Quarantine control measures, Consider group measures including Order Template to including isolation measures. group isolation. LHDs. quarantine and isolation orders for novel virus cases
Mass Care Planning with Alert MEMA Hospitals activate Assist hospitals Continue to Hospitals, LHDs and emergency plans to Coordinate EMS coordinate with MEMA address surge hospitals until patient load normalizes and disease transmission is interrupted
Mass Fatality Planning with MEMA Alert MEMA and Activate Mass Activate EOC and Stand down as and Medical Medical Examiner Fatality Plan request State fatalities return to Examiner assistance. normal levels.
Public Information Review and update MCDC will review MCDC and County MCDC and County MCDC and County Public Information Public Info plan with PIO conducts PIO conducts PIO reviews and communication ME DHSS and communication communication communication plans as needed County PIO activities outlined in activities outlined in strategies used plan plan during the pandemic
Command/ Readiness Training No or Minimal Minimal or extended Maximal Response. Stand down as event Control Exercise Response Epi and response. LHD Activate NMRC and closes. LHD resources. resources. EOC other reserve Public Alert MEMA may be activated. Health resources. EOC activated.
Annex J Attachment 1 77-1 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 2 PANDEMIC INFLUENZA RESPONSE CHECKLIST
ACTION
Pre-Pandemic Period – Phase 1 Goal: Strengthen influenza pandemic preparedness
MCDC establishes a local health care task force as a focus for planning, preparedness, and coordinated response. The task force should include representatives from hospitals, physician and nursing organizations, home health care, long-term care facilities, pharmacists, EMS and local public health officials.
MCDC and LHDS develop strategies to increase the demand for influenza vaccine among the county’s residents and especially healthcare workers.
Continue to develop and refine the Local Strategic National Stockpile (SNS) Plans.
Stockpile surgical masks and medications.
Work with the local chamber of commerce and large employers to increase awareness in the community.
Pre-Pandemic Period – Phase 2 Goal: Minimize the risk of transmission to humans; detect and report such transmission rapidly if it occurs
Conduct training and exercises to ensure the County and Local SNS Plans are operational.
Educate Health Department staff and health care providers about Pandemic Influenza.
Estimate target populations (priority groups) of essential personnel, including health care workers, first responders and public safety workers.
Level 1 Pandemic Alert Period Goal: Ensure rapid characterization of the new virus subtype and early detection, notification and response to additional cases.
Review Local Response Plan – Public Health Annex.
Annex J Attachment 2 78-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 2 PANDEMIC INFLUENZA RESPONSE CHECKLIST
Review SNS Plan, ensure contacts are updated and potential vaccination clinic facilities are available.
Review Municipal and County Point of Dispensing sites and update, if necessary.
Convene local health task force and brief on the status of the Pandemic alert and local preparedness efforts.
Review message maps relating to Pandemic Influenza and make sure they are current.
Review priority group estimates.
Ensure SNS Plan addresses vaccine distribution to military installations, and correctional facilities, if applicable.
Level 2 Pandemic Alert Period Goal: Contain the new virus within limited foci or delay spread to gain time to implement preparedness measures, including vaccine development
Repeat actions undertaken in Level 1
Ensure municipal police departments and the county sheriff’s offices are aware of the potential for civil unrest to occur in the event of a pandemic.
Level 3 Pandemic Alert Period Goal: Maximize efforts to contain or delay spread, to possibly avert a pandemic, and to gain time to implement pandemic response measures
Repeat actions undertaken in previous Levels.
Meet with adjoining jurisdictions to ensure actions will be coordinated in Level 4. Special considerations include: priority group recommendations, vaccination clinic operations (hours of operation, locations, policies, and forms).
Local health task force reviews the priority group recommendation of the State Health Officer and provides guidance to local health officer on any changes.
Once priority groups are identified, estimate the number of local citizens in each group.
Health Department ensures that all agencies and volunteers tasked in the plan are aware of the Pandemic Alert Level and the potential for escalation.
Ensure all personnel who may have contact with the media are trained on the message maps (pandemicflu.gov/riskcommunication).
Annex J Attachment 2 78-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 2 PANDEMIC INFLUENZA RESPONSE CHECKLIST
Ensure all media contacts are up to date.
Log into WebEOC and familiarize staff with the system
Review security component of the SNS Plan and ensure security assets are available and briefed.
Special Populations?
Pandemic Alert Period – Level 4 Goal: Minimize the impact of the pandemic
Activate Local Response Plans, Public Health Annex Administer influenza vaccine as it becomes available. Ensure a second dose of vaccine is administered if necessary
Activate Local Emergency Operations Center and the local Joint Information Center.
Assist ME DHSS with obtaining data to determine age-specific attack rates, morbidity and mortality
Annex J Attachment 2 78-3 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 3 RECOMMENDATIONS FOR NONPHARMACEUTICAL PUBLIC HEALTH INTERVENTIONS
Source: WHO consultation on priority public health interventions before and during an influenza pandemic. Geneva, World Health Organization, 2004. (Document WHO/CDS/CSR/RMD/2004.9.)
Measures At The National Level : (for persons living or traveling within an affected country)
Pandemic Alert Pande Period mic Period Phase Phases Phase Measures 3 4 & 5 6 Comments Public health information, communication Information for public on risks and risk avoidance (tailored to target Y Y Y population). Information for professionals. Y Y Y Advice on universal hygiene Y Y Y behavior. Preparatory information on next Y Y Y phase. Measures to reduce risk that cases transmit infection Confinement: — Confine cases (mild Need to plan for large and severe) as appropriate to local numbers of severe cases. Y Y Y situation; provide medical and social care. Face masks: Symptomatic persons. Y Y Y Logistics need to be considered. Exposed persons: undertake risk C C C assessment considering: evidence of Consider recommending human-to-human transmission; masks based on risk closeness of contact; frequency of assessment exposure
Persons seeking care (respiratory Y Y Y illness) in risk area (waiting room). Need more data, especially on use by well persons. Measures to reduce risk that contacts transmit infection
Annex J Attachment 3 79-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 3 RECOMMENDATIONS FOR NONPHARMACEUTICAL PUBLIC HEALTH INTERVENTIONS
Tracing and follow-up of contacts. Y Y N Not feasible once pandemic starts Voluntary quarantine (such as home N Y N Voluntary quarantine should confinement) of healthy contacts also apply to contacts of with health monitoring; provide known cases undergoing medical and social care. antiviral prophylaxis, as efficacy not known. Self-health monitoring and reporting Y C N Not relevant for contacts in if ill but no restrictions on movement. quarantine. Advise contacts to reduce social N NR N Not relevant for contacts in interaction. quarantine; see also measures to increase social distance. Advise contacts to defer travel to N NR Y Not relevant for contacts in unaffected areas. quarantine. Precautionary principal when unclear whether human-to-human transmission is occurring; see also travel measures. Provide contacts with antiviral Y Y N Principle of early aggressive prophylaxis. c measures to avert pandemic.
Measures to increase social distance Voluntary home confinement of Y Y Y Measures needed to reduce symptomatic persons. risk of transmission to other household members. Closure of schools (including N C C Depends on epidemiological preschool, higher education) in context –extent to which these conjunction with other measures settings contribute to (limiting after-school activities) to transmission. reduce mixing of children. Population-wide measures to reduce N C C Consider in certain circum- mixing of adults (furlough non- stances –extent to which essential workers, close workplaces, unlinked community trans- discourage mass gatherings).d mission and transmission in workplaces occurs. Masks in public places. N N N Not known to be effective; permitted but not encouraged. Measures to decrease interval between symptom onset and patient isolation Public campaign to encourage Y Y Y prompt self-diagnosis.
Annex J Attachment 3 79-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 3 RECOMMENDATIONS FOR NONPHARMACEUTICAL PUBLIC HEALTH INTERVENTIONS
Urge entire population (affected N N N area) to check for fever at least once daily. Set up fever telephone hotlines N C N with ambulance response. Set up fever clinics with appropriate N C N infection control. Introduce thermal scanning in N N N Not effective based on public places. experience; also requires individual and public health action for identified febrile persons.
Disinfection measures Hand-washing. Y Y Y Household disinfection of Y Y Y potentially contaminated surfaces. Widespread environmental N N N disinfection. Air disinfection. N N N Measures for persons entering or exiting an infected area within the country Advise to avoid contact with high- Y Y Y risk environments (such as infected poultry farms, live-poultry markets). Recommended deferral of non- N Y Y If significant areas of country essential travel to affected areas. remain unaffected. Restrict travel to and from affected N N N Enforcement of travel areas. restrictions considered impractical in most countries but likely to occur voluntarily when risk appreciated by the public. Cordon sanitaire. N N N Enforcement considered impractical. Disinfection of clothing, shoes or N N N Not recommended for public other objects of persons exiting health purposes, but may be affected areas. required by veterinary authorities to prevent spread of infection in animals.
Y = yes, should be done at this phase; N = no, not necessary at this phase; C = should be considered; NR = not relevant.
Annex J Attachment 3 79-3 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 4 PRIORITY PROPHYLACTIC TREATMENT RECOMMENDATIONS
MCDC Priority Prophylactic Treatment Recommendations
Current Guidance to Hospitals and Health Departments for Federally Funded Caches
• Hospital, health department staff and household members • Hospital and health department clinic volunteers (would include all personnel assisting with clinic operations). • Emergency Medical Service personnel and household members. • Law Enforcement. • Fire Departments. • Public Works. • Identified contacts. • General public.
The following prioritizations are listed in the Draft Maine Pandemic Influenza Plan, 7/2005. a. Persons necessary to provide legal authority to initiate activities not governed by current state laws: Governor, Attorney General, and State Supreme Court. b. Persons necessary to maintain basic community infrastructure. See below c. Immediate family members to groups a and b.
Licensed Health Care Public Health Officials First Responders Workers Laboratorians Emergency Managers National Guard (who serve in the priority area) Utility Field Workers Communications Personnel Fuel Suppliers
Food Suppliers
d. Persons providing essential community services:
Public Transportation Drivers Air Travel Personnel Morticians
Pharmacists Red Cross Field Workers Corrections Staff
Long-term Care Facility Staff US Postal Service Workers
e. Persons providing necessary community services:
Day Care Providers Teachers Clergy
Mental Health Professionals
Annex J Attachment 4 80-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 4 PRIORITY PROPHYLACTIC TREATMENT RECOMMENDATIONS f. Persons determined to be at highest risk of developing complications from influenza. g. Persons providing care to those in group f.
Annex J Attachment 4 80-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 5 COMMUNITY CONTAINMENT MEASURES, NON-HOSPITAL ISOLATION AND QUARANTINE, HOME CARE
INTRODUCTION
Pandemic influenza is a unique public health emergency and community disaster. It is considered a highly probable, if not inevitable event but no one can predict when it will occur. There may be little warning, but most experts agree that there will be one to six months between identification of a novel virus and widespread outbreaks in the U.S. Outbreaks will occur simultaneously throughout the U.S., and the effect on individual communities will last from six to eight weeks or more.
Pandemic influenza has the potential of affecting all elements of society. A large number of cases will add burden to hospitals and other health care systems already stressed with the normal day to day crises. Mortality is usually markedly increased. Health and medical personnel as well as other infrastructure workers, i.e. law enforcement, fire, public works, will not be immune. The effects on our communities could be staggering.
Immunization and respiratory hygiene are the best control measures available for influenza. Because no vaccine against a novel influenza strain will be available initially and it is likely that when vaccine becomes available it will be in short supply, there are few community control measures available in a pandemic influenza event.
Article XV. NON-HOSPITAL ISOLATION AND QUARANTINE
Major Points: Influenza is now included in the federal list of communicable diseases for which federal isolation and quarantine are authorized (Amendment to EO 13295). Quarantine is medically very effective in protecting the public from disease. People in isolation may be cared for in their homes, in hospitals, or in designated healthcare facilities. Non-hospital isolation and quarantine is a non-issue in pandemic influenza due to a novel virus.
CDC Fact Sheet on Isolation and Quarantine January 20, 2004 :
To contain the spread of a contagious illness, public health authorities rely on many strategies. Two of these strategies are isolation and quarantine. Both are common practices in public health, and both aim to control exposure to infected or potentially infected persons. Both may be undertaken voluntarily or compelled by public health authorities. The two strategies differ in that isolation applies to persons who are known to have an illness and quarantine applies to those who have been exposed to an illness but who may or may not become ill.
ISOLATION: FOR PEOPLE WHO ARE ILL
Isolation refers to the separation of persons who have a specific infectious illness from those who are healthy and the restriction of their movement to stop the spread of that illness. Isolation allows for the focused delivery of specialized health care to people who are ill, and it protects healthy people from getting sick. People in isolation may be cared for in their homes, in hospitals, or in designated healthcare facilities. Isolation is a standard procedure used in hospitals today for patients with tuberculosis (TB) and certain other infectious diseases.
Annex J Attachment 5 81-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 5 COMMUNITY CONTAINMENT MEASURES, NON-HOSPITAL ISOLATION AND QUARANTINE, HOME CARE
In most cases, isolation is voluntary; however, many levels of government (federal, state, and local) have basic authority to compel isolation of sick people to protect the public.
QUARANTINE: FOR PEOPLE WHO HAVE BEEN EXPOSED BUT ARE NOT ILL
Quarantine refers to the separation and restriction of movement of persons who, while not yet ill, have been exposed to an infectious agent and therefore may become infectious. Quarantine of exposed persons is a public health strategy, like isolation, that is intended to stop the spread of infectious disease. Quarantine is medically very effective in protecting the public from disease.
States generally have authority to declare and enforce quarantine within their borders. This authority varies widely from state to state, depending on state laws. Within the State of Maine, authority to mandate involuntary quarantine and isolation is granted to the Director of the Bureau of Health (LD-1405). The Centers for Disease Control and Prevention (CDC), through its Division of Global Migration and Quarantine, also is empowered to detain, medically examine, or conditionally release persons suspected of carrying certain communicable diseases. This authority derives from section 361 of the Public Health Service Act (42 U.S.C. 264), as amended.
Whereas isolation and contact management strategies such as active monitoring are directed to individuals, broader community containment measures may be applied to groups of persons or to communities during outbreaks characterized by extensive transmission. These interventions range from measures to increase social distance among community members may include: .g., cancellation of public gatherings, use of masks, fever screening before entry into schools, work and public buildings, implementation of community-wide “snow days”, implementation of widespread environmental disinfection strategies) to community-wide quarantine. A variety of quarantine strategies may also be considered, including
Although all of these interventions are designed to prevent transmission by limiting social interactions and preventing inadvertent exposures, the less stringent actions may be easier to implement on a large scale. For example, in the “snow day” approach, community members are asked to stay home as they would during a major snowstorm. Schools are closed, work sites are closed or restricted, large public gatherings are cancelled, and public transportation is halted or scaled back. Implementation requires fewer resources than are needed to activate and maintain community-level quarantine. In addition, as snow days are a familiar concept in most communities, implementation can occur quickly. Implementation of quarantine, on the other hand, can be resource intensive, requiring mechanisms for enforcement and provision of necessities. Snow days and other measures to increase social distance are therefore the preferred community-level responses, with quarantine reserved for situations in which less drastic measures have not been successful in containing an outbreak.
HOME CARE
Home care will be the predominant mode of care for most people infected with influenza. During the Pandemic Alert Period, individuals should discuss with their health care provider specific recommendations for both vaccination and chemoprophylaxis.
Annex J Attachment 5 81-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 5 COMMUNITY CONTAINMENT MEASURES, NON-HOSPITAL ISOLATION AND QUARANTINE, HOME CARE
The single best way to prevent influenza is to get vaccinated each fall. In the absence of vaccine, however, there are other ways to protect against influenza. Four antiviral drugs (amantidine, rimantidine, oseltamivir and zanamivir) are approved and commercially available for use in treating influenza. Three of them (amantidine, rimantidine, and oseltamivir) are approved for prevention (chemoprophylaxis) against influenza. All of these drugs are prescription drugs, and a doctor should be consulted before their use. The public should receive frequent and repetitive health communications that emphasize the simple steps that individuals and families may take to prevent the spread of respiratory illnesses like influenza: • Avoid close contact with people who are sick. • Wash hands often (hourly). If sick, stay at home and keep at least 3 feet away from others. • Cover mouth and nose with a tissue when coughing or sneezing. • Individuals who are cared for at home should: o Get plenty of rest. o Drink a lot of fluids. o Avoid using alcohol and tobacco. o Consider taking over-the-counter medications to relieve the symptoms of influenza (but never give aspirin to children or teenagers who have influenza-like symptoms). o Stay home and avoid contact with other people. o Cover nose and mouth with a tissue when you coughing or sneezing.
In a pandemic influenza event, some individuals who are cared for at home may develop complications. Should complications develop, these individuals should seek medical care immediately, either by calling the doctor or going to an emergency room. Upon arrival, the receptionist or nurse should be told about the symptoms so that precautions can be taken (providing a mask and or separate area for triage and evaluation).
Warning Signs to seek urgent medical care: • In children, these include: o High or prolonged fever o Fast breathing or trouble breathing o Bluish skin color o Not drinking enough fluids o Changes in mental status, somnolence, irritability o Seizures o Influenza-like symptoms improve but then return with fever and worse cough o Worsening of underlying chronic medical conditions (for example, heart or lung disease, diabetes) • In adults, these include: o High or prolonged fever o Difficulty breathing or shortness of breath o Pain or pressure in the chest o Near-fainting or fainting o Confusion o Severe or persistent vomiting
Annex J Attachment 5 81-3 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 6 PANDEMIC INFLUENZA AND SCHOOLS
CDC Guidance: Preventing the Spread of Influenza (the Flu) in Schools: Interim Guidance for School Administrators, Teachers and Staff, January 12, 2004. Available at http://www.cdc.gov/flu/school/
Remind students and staff to clean their hands, and make sure they have the supplies to do so.
Frequent hand washing with soap and water will help protect students and staff from viruses. Wash hands for 15- 20 seconds (long enough to sing the "Happy Birthday" song twice.) Alcohol-based hand rubs may be used as an alternative. Students and staff should be advised to rub their hands thoroughly until dry. Work with your school’s janitorial staff to ensure that restrooms are stocked with soap and paper towels or working hand dryers. Work with teachers to have a supply of alcohol-based hand-rub in each classroom.
Remind students and staff to cover noses and mouths when coughing or sneezing and have tissues readily available.
Advise students and staff to cover their noses and mouths with a tissue when coughing or sneezing, and to dispose of used tissues in appropriate waste receptacles. Make sure that tissues are available in all classrooms and common areas, such as libraries or lunchrooms. If hands become contaminated with respiratory secretions while coughing or sneezing, perform hand hygiene as soon as possible.
Encourage sick students and staff to stay at home.
Sick students and staff should stay home from school until they have been without fever for 24 hours to help prevent spreading illness to others.
Work closely with your local health department if making plans regarding school closure.
Any decisions about closing a school due to increased influenza activity should be made in consultation with local and state health departments. It is unknown whether school closings are beneficial in controlling the spread of influenza.
In a pandemic influenza event, it may be necessary to close schools for administrative reasons (insufficient staff to meet the instructional and safety needs of students).
Annex J Attachment 6 82-1 August 2007
ATTACHMENT 7 – DAILY SITUATION REPORT
a) STATE of MAINE i) OXFORD COUNTY PRIORITY PANDEMIC /A VIAN FLU DAILY SITUATION REPORT
01 Date: Time Reported: Report #: Initial Final
Supplemental
02 Reporting Jurisdiction/Hospital: Hospital: FAX #: Phone: E-Mail:
03 Status: New Admissions (Influenza/Pneumonia) [Since Last Report]: Total Patients in Hospital:
Total Patients in Hospital (Influenza/Pneumonia): Surge Capacity:
Total Patients in Critical Care (Influenza/Pneumonia): Total Patients in Critical Care:
Critical Care Bed Availability: Patients in Quarantine/Isolation:
Ventilator Availability Adult : Pediatric: Neonate: Emergency Portable: On Hand: Required: Adult: Pediatric: Neonate: Emergency Portable: 05 Other In-patient Capability (please explain):
06
Anti-viral Medication Courses:
07
Vaccine Doses on-hand:
Type: Amount: Shortage:
Type: Amount: Shortage:
Other (explain):
Annex J Attachment 7 83-1 August 2007 ATTACHMENT 7 – DAILY SITUATION REPORT
Corpse/Burial backlog: 08 Number of Deaths (Since Last Report):
09 Available Staff: Doctor: PA: RN: LPN: FNP: Respiratory Therapist:
Critical Shortage: Doctor: PA: RN: LPN: FNP: Respiratory Therapist:
Other:
Explain:
10 Available Volunteers w/specialties:
Explain:
11 Logistical Requirements and Availability (Supplies and Equipment):
Explain:
12 Assistance Required:
No Being Prepared Attached
If assistance is required please attach a completed Request for Assistance 13 Prepared By: Approved: Time Sent:
Annex J Attachment 7 83-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J - ATTACHMENT 8 CURRENT SITUATION
Rumford Community Stevens Memorial Hospital Hospital bed availability 25 beds, 18 stretchers 25 beds, 50 for 1 week, longer term 38 Hospital critical care beds availability 2 included in the 25 2, surge capacity 8- 12 for 1 week, 6 longer term Ventilator availability Rumford-2 5; 2 cases disposable ventilators Other in-patient capacity 0 Endoscopy 4 beds, Surgical Day Care 6 beds PACU 4 beds, Emergency Services 9 rooms Most of these would be used for surge capacity Anti-viral medication courses (e.g., 5 Tamiflu, 1x100 102 doses (14 Tamiflu) on hand and location Amantidine, 1x100 courses) Rimantadine, located in the RH Pharmacy
Vaccine doses on hand and location None until 11/06 Oct.-Apr. vaccine for system 1100 Corpse/burial backlog No morgue, garage could be 2 spaces in morgue used in winter Critical staff shortages/especially in 3 open med/surg. Positions RN’s especially ICU; hospitals Imaging technicians Patients in quarantine/isolation Rumford- 13 inpatient 8 negative pressure private rooms rooms
Logistical requirements and availability Some supplies stored in Supplies stored in of supplies and equipment. Rumford, some at CMMC in Norway. Small Lewiston stockpile of N-95 masks and reusable gowns. Ordering more personal protection supplies, e. g. masks and gloves. Supplies will be limited if the supply- chain infrastructure breaks down.
Annex J Attachment 8 84-1 August 2007 Oxford County Emergency Operations Plan
ANNEX J - ATTACHMENT 8 CURRENT SITUATION
Available staff and volunteers and their Regular Employees: 7 ED Regular staff plus specialties RN’s, 7 OR RN’s, 1 CST, 2 chaplain volunteers CRNA’s, 13 Med/Surg RN’s, and a volunteer staff. 9 CNA’s, 5 ICU RN’s, 6 OB RN’s, 15 other RN’s, 6 MLT’s, 6 phlebotomists, 15 secretaries, 2 switchboard, 5 central registration, 4 plant ops, 5 Ct/Radiology Techs, 2 mammography/radiology techs, 1 sonographer/radiology tech, 1 nuclear med tech (2 days a week), 3 Central supply techs, 4 respiratory therapists, 1 echo tech, 4 Physical therapists, 1 OT, 2 HR staff, 6 Medical Management Staff, 1 Pharmacist, 4 Pharmacy Techs, 2 purchasing staff, 18 housekeeping, 1 Administrator, 1 LSW, 1 ED physician 24/7 ( in-house), 3 Specialty clinic staff, 8 Dietary staff Per Diem Staff: 7 ED RN’s, 1 ED tech, 2 ICU RN’s, 4 OB RN’s, 11 CNA’s, 9 Med/Surg RN’s, 1 Med/Surg LPN, 1 Plant operations, 5 housekeeping, 2 MLT’s, 1 secretary, 1 radiology tech, 1 sonographer/cardiac echo tech, 1 radiology/ct tech, 1 mammography/radiology tech, 8 Dietary staff, 40 volunteers.
A Critical Benchmark of the Health Resources Services Administration (HRSA) requires a surge capacity (beds) of 1:2000 population (28 beds). Current County surge capacity may not be adequate if cases exceed normal benchmarks.
Annex J Attachment 8 84-2 August 2007 Oxford County Emergency Operations Plan
ANNEX J - ATTACHMENT 9 SOCIAL SERVICES
Day services: Victorian Villa Adult Day Care Route 108 Canton 597-2250
Agency on Aging: Seniors Plus 1-800-427-1241 465 Main St. PO Box 659 Lewiston
Personal Care Assistance: Personal Care 539-2531 Campground Rd PO Box 626 Oxford
Personal Touch Home Care, Inc. 6 Western Ave, PO Box 159 South Paris 743-2700
Tender Hearts Home Care 19 Gates Hill Rd West Paris 674-2103
Home Health Agencies: Androscoggin Home Care and Hospice Pottle Rd Oxford 743-9285 Branch office: Abbott Farm Rd Rumford 364-2728
Care and Comfort 105 Kennedy Memorial Dr Waterville 872-5300
Oxygen and Home Medical Suppliers: Apria Healthcare 208 College Ave. Waterville 873-7209
LinCare 364-2663 19 Porter Bridge Rd Mexico Fax: 364-2917
New England Life Care (800)439-7969 76 High St. Suite 305B Lewiston Fax: (207)878-0985 Pharmacy – Portland 878-1288 Fax: 878-1286
Transportation: Western Maine Transportation 54 Pine St. Mexico 364-2135
Annex J Attachment 9 85-1 August 2007
Oxford County Emergency Operations Plan
ANNEX J. – ATTACHMENT 10 - MENTAL HEALTH SERVICES
Tri County Mental Health 783-4695 Coordinator 1-800-550-3427
Bridgton Office Unit Manager 647-5629
Oxford Office Outpatient Coordinator 743-7911 ext. 209 Case Management 743-7911 ext. 212 t Executive Director 784-4110 ext. 102 Program Director 784-4110 ext. 124 Operations Manager 784-4110 ext. 108
Article XVI. Oxford County Mental Health
Norway Office 743-6161
Rumford Office 364-3549
Executive Director 364-3549 Assistant Executive Director Clinical Services 364-3549 Emergency Mental Health Services 364-3030 364-3549 1-800-335-9999 Mental Health Crisis Stabilization Services 369-9271 364-3549
Annex J Attachment 1 86-1 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 11
Annex J Attachment 11 87-1 August 2007
Oxford County Emergency Operations Plan
ANNEX J – ATTACHMENT 12 FUNERAL HOMES AND CREMATORIES
Funeral Homes in Oxford County
Greenleaf’s funeral Home Oxford Hills Funeral Svc Inc. 11 Vernon St. 1037 Main St. Bethel, ME 04217 Oxford, ME 04270 Phone: 824-2100 Phone: 743-0270
Andrews Funeral Home Andrews Funeral Home 64 Andr4ws Rd. 14 High St. Bryant Pond, ME 04219 Buckfield, ME 04220 Phone: 674-2846 Phone: 336-2121
Wiles Funeral Home Weston-Chandler Funeral Homes Inc. 30 Weld St. 45 Main St. Dixfield, ME 04224 South Paris, ME 04281 Phone: 562-7211 Phone: 743-8402
Wood Funeral Home Weston-Chandler Funeral Homes Inc. 12 Warren St. 230 Main St. Fryeburg, ME 04037 Norway, ME 04268 Phone: 935-2325 Phone 743-2561
Meader & Son Funeral Home Inc. S G Thibault Funeral Home Inc. 3 Franklin St. 250 Penobscot St. Rumford, ME 04276 Rumford, ME 04276 Phone 364-4545 Phone 364-4366
There are currently 5 crematories in the State, located in Auburn, Bangor, Portland, Presque Isle and Saco.
All funeral homes have removal or transport vehicles, not all of them have hearses at each location. There are a total of 7 hearses and at least 10 removal vehicles available.
Annex J Attachment 12 88-1 August 2007