Best Conditions for Your Success.

rs2

ACCOUNTING & CONTROLLING Optimized Accounting backs Commercial Success

“We have been searching for an integrated solution. rs2 dis- plays every business process in one system and thus enables efficient management control. Dieter Klauss CEO Sikla GmbH Completely Integrated.

As one of the most important components rs2.Accounting integrates smoothly into the rs2.ERP Suite. The main emphasis is on the integration of logistics and production as well as the document management system regarding documentation of business processes.

The rs2.Accounting contains the rs2.Accounting system and the rs2.Controlling system. The Accounting system provides the calculation of revenues, expenses and profits of the entire enterprise namely in retro- spect. Financial accounting and consequently the profit and loss statement plus balance sheet, assets accounting and consolidation belong to the accounting system. These components are must tools because every enterprise is legally obliged to use them.

The controlling system supports detailed planning and monitoring of profit and liquidity. The rs2.Controlling system contains decision oriented instruments: Cost center accouting and cost unit accounting, liquidity calculation and project calculation namely planning, actual calculation, control account.

2 rs2 BUSINESS SOFTWARE rs2 at a Glance.

+ Financial Accounting + Assets Directory + Consolidation + Cost Accounting + Liquidity Calculation + Budget Accounting + Project Calculation

rs2 ACCOUNTING & CONTROLLING

+ +CRM/TAPI MIS + Proposal system + +EDI/File CRM Manager + Procurement + +DM EDI/DatenmanagerS/Archiving + Warehouse Management / + +Workflow Graf. Technikerplanung Support Random Storage + +Project Workflowunterstützung and Time System + Repair Processing + +MI Archivlösung*S + Maintenance Contracts + Personnel Calculation* + Leasing / Rented Goods Management *integrierte Partnerlösung rs2 + Telephone Sales rs2rs2 PLUS FEATURES rs2 LOGISTICS

+ Sales Planning + Capacity Planning + Scheduling + Contract Manufacturing & Serial Production + Pre and Post Calculation + MES* + CAQ*

rs2 PPS * Integrated partner solutions

rs2 BUSINESS SOFTWARE 3 Financial Accounting.

Modern Financial Accounting for Substantial Decision Making.

The rs2.Financial Accounting supports apart from classical account assignment a multidi- mensional accounting matrix. Data have to be entered only in one system and are being transferred automatically to other systems. Thus error while entering or transferring data can be avoided, the double tracking of accountancy doesn t occur. This provides an overall pro- ject controll for the user up to payment flow level.

rs2 can easily be adapted to sectoral requirements und provides all legal validation and inter- face (Finanzonline, ZM, UID Online checks, bank data medium, …). Due to the integrated drill down functionality data can be analysed down to the single business process. Partial bil- ling and final invoice allow different proceedings. It s up to you to decide if partial billings are being cancelled automatically, if it is a question of individual service or how discount should be booked. It s self evident that tax is due not until payment or partial payment.

4 rs2 BUSINESS SOFTWARE Electronic Banking Plus. From now on you receive your bank statements electroni- Financial Accounting. cally. The electronical data transfer doesn t solely limit to n Electronic monitoring of incoming invoice with integrated archiving standardized handling of suppliers remittances but estab- lishes the reverse way of electronic bank data exchange in n Multi-client capability case of customer payment. rs2 memorizes essential infor- n Cash accounting mation of data sets transferred from bank to the custo- n Payment by installments mer s system. In further consequence rs2 finds the out- standing items in accountancy and automatically creates n Multilingual dunning booking proposals. n Basel II data preparation

n Continous drill down functionality Create Transparency in Profit Center.

The profit center accounting and the breakeven analysis n Investment monitoring provide answers to the following questions due to the drill n Multidimensional accounting down functionality: What do I earn per customer? Which (cost center, project, profit center) products earn high profit margins? Which product field n Standardized output formats makes profit? Special issues such as organisational hand- (Electronic banking, Finanzonline, ling with cash discount and rebate plus bonus calculation ZM, Elster) are fully automated which makes you safe time and money. n Balance confirmation

n Rolling account presentation Payment Flow under Control. rs2 supplies important information about dunning and pay- n Accounting interface to tax consultants ment performance of your customers and suppliers. You n Standardized external accounting can monitor the historical development by means of the interface customer and supplier roundup. Customer s creditworthi- n Partial billing and final invoice support ness is calculated due to payment performance. n Retention resp. retention of invoice Furthermore a credit assessment system or a assignment on account bank can be integrated into the funding process. n Automated clearance of payments applied to customer s remittances Well Built. Retention resp. retention of invoice on account associated with the due payment are administered with rs2 and can be evaluated at any time. Financially rs2 seperates auto- matically in short-time or long-term liabilities. In order to keep track of the outstanding items per construction site an overview of the construction site s open items has been created. With revision forecasts can be customized to the actual trend.

rs2 BUSINESS SOFTWARE 5 Consolidation and Assets Accounting.

rs2.Consolidation. Consolidation.

The rs2 consolditation allows to create and analyse your n Flexible consolidation scope consolidated financial statements. It can be performed on n Different conversion methods for the level of cost center and cost unit for a random time currency conversion frame. The consolidated figures can be corrected with an n Analysis of individual consolidation levelsn adjusting entry, the result can be presented in according n Intercompany traffic reports. n Consolidation of cost centers

Additionally rs2 provides the presentation of consolidated n Exclusion of company-internal bookings data in a corporate overview. Thus you receive more n Consolidated data presentation detailed information about the development of assets and of a corporation liabilities. n Consolidation verification for every single account A preview possibility of the consolidated financial state- n Juridical consolidation ment enables scenarios and simulations. Financial state- (HGB, IFRS/IAS and US GAAP) ments can be retained by automated booking to compen- n Allocation of corporation account numbers sation accounts. for merging different accounts Foreign currency clients can be translated to the accor- of affiliated companies

ding closing rate resp. mean rate and subsequently con- n Additional bookings for consolidated solidated easily. financial statement

6 rs2 BUSINESS SOFTWARE rs2.Assets Accounting. Assets accounting. Assets accounting gathers and manages a company s sub- n Assignment of an asset to various stantial assets. rs2 enables easy handling of entries and cost centers / cost units derecognition of fixed assets, the calculation of deprecia- n Drill down to master document from tion plus the booking of non-scheduled depreciations. assets account display Adjustable asset master data allow technical information n Various depreciation methods to be adequately filed as assets. Depreciation methods (performance-dependent, declining, and revaluation methods included in the rs2 system can linear, extraordinary depreciation of fixed assets, low value fixed assets - write-off) be allocated to the assets. n Integrated into financial accounting One Module – Many Depreciation Methods. and cost accounting Depreciations are being supported by the following valua- n Partial disposals, adjusting entry tion regulations: commercial law of the particular country, n Derecognition with and without partial fiscal law of the particular country as well as IFRS/IAS calculation of depreciation and US-GAAP and imputed (monthly). The functionality n Appreciation in value includes data transfer from financial accounting to insu- n Parallel managed invoicing group rance value and repair costs to managing inventory lists. n Extensive reporting

Extensive Reporting and Complete Integration. n Inventory for assets rs2.assets accounting delivers profound analysis such as n Management of facilities under development of the fixed assets, stock register, asset ana- construction lysis, entry and derecognition list, or insurance lists. n Logging functionality rs2.assets accounting is fully integrated into rs2.financi- n During the year handling al accounting and the other rs2 modules. Thus you can keep track of the asset values and the accrued deprecia- tions at any time.

Precise Analysis for Ample Scope. rs2.assets accounting enables a precise view of value, amount of depreciation and method of depreciation of an asset. With the asset preview the future development of the asset overview can be displayed in order to make use of tax benefits.

rs2 BUSINESS SOFTWARE 7 Controlling as Key to Success.

Business Planning with Advantage.

Detailed planning and monitoring implies not only bugeting the proceeds and expenses of the enti- re enterprise but also stating where (in which cost centers) the costs origin, what (for which cost units) they are utilized for and if they are optimally used. Besides the liquidity is planned and moni- tored in detail and differentiated by method of payment.

The controlling calculations are „optional instruments“ because they are not mandatory. But they provide important control information for entrepreneurial decisions. rs2 delivers solid answers to the following entrepreneurial questions:

Which products, orders, clients, departments make profit? Which cost unit (product, client, …) is to be included or cancelled from the program? What is the appropriate prize resp. the acceptable lowest prize limit to cover the variable costs? Which cost units (such as redirecting of sales) should be supported or neglected?

8 rs2 BUSINESS SOFTWARE Cost Center Accounting. Cost centers are operational subareas (such as depart- Cost Center Accounting ments, working places, assets, …) that are invoiced inde- n Calculation of cost rates pendently. Cost center accounting serves for detailed plan- n Direct cost control ning and monitoring of the general expense to aim at redu- n Optimization of production and cing costs per cost center. Therefor the actual costs are sales program compared with the budget costs resp. target costs in order n Cost unit accounting to reveal inefficiency.

n Customizable break even analysis The calculation of the cost rate takes place in the cost n Flexible hierarchical levels in area center. These cost rates are employed in the area of of cost type and profit center costing in order to calculate production costs connected n Imputed accounting with work schedules. The calculation of production costs n from a parts list is based on internal cost rates. Step down allocation procedure

n Interdependence procedure

Cost Unit Accounting. n Automatic reconcilement of accounting It is the task of cost unit accounting to plan and monitor and controlling the proceeds, costs and profit per cost unit (such as per n Integration of interface performance product, client, order, project, …). data (e.g. filling station)

n Operating results accounting Cost unit accounting serves for planning and monitoring of n ABC analysis direct costs, calculation of sales prices and the determina- tion of the production program and the sales program. n Profit center calculation

n Investment center calculation

Breakeven Analysis. n Forecast and budget calculation Due to the integrated evaluation tool the structure of the n Price limit determination breakeven analysis can be customized flexibly for various sectors. Differentiation is made between direct and indirect costs resp. proceeds. The breakeven analysis can be run in various hierarchical levels such as profit center, product segment or the entire enterprise. Breakeven analysis can be executed with actual value or budgeted values. Due to deviation assessment discordant values will be identified at an early stage which enables efficient counteracting.

rs2 BUSINESS SOFTWARE 9 Budgeting & Liquidity Statement.

rs2.Budgeting.

Budget accounting covers profit and loss statement and selected balance positions (e.g. investment, outstanding money, liabilities, bank balance, …) namely in planning and moni- toring. Budget accounting allows only global planning and monitoring of profit and liquidity.

According to corporate structure the level of detail for entering plan data is freely selectable. It can be both on the level of cost center and type of cost. The resulting entries are being processed automatically in the system per matrix booking. The budgeting can be made year- ly, quarterly or monthly. A special module simplifies decentralized planning. Planning is presented as a report und also shows previous year s results.

Recorded budget values can be explained in more detail in additional reports. Underlying plans and deliberations can be comprehensibly tracked in the course of monitoring.

10 rs2 BUSINESS SOFTWARE rs2.Liquidity Statement.

Efficient Surveillance of Liquidity. from stocks such as deposits of outstanding For the entrepreneurial continuity it is of cruci- money, payments of liabilities or already known al importance to ensure the balance of finances repayments. Partial period is usually a week. in a corporation. With the integrated liquidity statement every process within a certain timef- Reliable Basis for Decision Making rame can be recorded. Namely processes that The corporate management requires a tool have a direct impact on the stock of liquid which enables the liquidity stream to be measu- assets that is regardless of a period the pay- red (actual data) and otherwise planned (plan ment refers to.This allows a detailed overview of data). Due to full integration into the financial the expected deposits and payments. accounting the planned liquidity can be ascer- tained more precisely. Specify Cash Requirements in Advance. Thus your company can react in time and e.g. In financial accounting the duration of payment reallocate finances to improve the short term will be calculated over the past few years based liquidity. Through targeted elimination of inter- on personal accounts. Thus the ins and outs of company revenues within consolidation your liquidity according to terms of payment or to company will be presented as an entity. actual payment performance can be ascertai- ned. If large investment projects are budgeted Various Ways of Evaluation. in project calculation, you can operate with IIn annuity all deposits and payments of the fol- planning calculation and the related plan pay- lowing year are displayed. Partial period is a ment. month. In short term payment calculations only those deposits and payments are being conside- red which result

rs2 BUSINESS SOFTWARE 11 The New Method of Planning and Monitoring.

Redundance-free by High Level of Integration.

Theory and practice increasingly criticize the traditional controlling systems. The planning process takes too long. Budgets are inflexible and obsolete shortly after adopting them. Inevitable modifi- cations within a year can only be considered with a certain effort. In short: High resource binding with marginal benefit.

These deficiencies have prompted us to develop a more efficient controlling method. The rs2.con- trolling system is fully integrated, all actual and plan data are being entered only once in a cen- tral accountancy. Thereof not only the profit and loss statement and balance derive but also bud- geting, cost accounting, and liquidity statement namely in planning and monitoring. This saves effort and minimizes possible errors especially because of the Doppik monitoring.

The integration succeeds because of the to a great extent automated allocation of cost and pay- ment codes. Accountancy (plan and actual) in this sense can be seen as a basic calculation that allows the creation of special calculations. In conventional accountancy only actual profit and loss statement and the actual balance can be deduced. Any other calculation has to be established indi- vidually.

12 rs2 BUSINESS SOFTWARE Booking Automatism. Rolling Plan and Revision.

In planning all expected investments, transacti- Upon expiry of every partial periode (such as ons, expenses, proceeds, bonus payment and month, quarter) the adjustment of planning that capital payment are to be entered in a plan is budgeting, planned cost calculation, and accounting namely differentiated in partial planned liquidity calculation can be adapted to periods. Practice shows that the entry of budget reality (to the actual) and up until the end of figures implies a vast amount of bookings. 50 the year be projected anew. activity accounts, 20 cost centers and 12 parti- The adjustment is important because in rs2 the al periods require a minimum of 12.000 entries „leading“ system is planning (not the actual on activity account. calculation) and therefor the basis for many This high amount of entries motivated us to operational decisions. Thus it has to be kept up introduce „planning charts“. Here all plan data to date until the end of the year. have to be entered. The booking in plan accoun- If the adjustment only effects the cost units we ting and the exchange of data between account refer to a rolling plan. In rs2 the rolling plan is and cost center happens automatically. generated at the push of a button. This is made Plan Simulation. possible because we use key variables such as the actual quantity of sales, sales prize, purcha- Planning won t succeed at one go. To find a se prize, etcetera. By means of these key varia- satisfying option several simulations are requi- bles plans that is sales plan, cost of sales plan red. Conventional controlling systems don t resp. input plan can be recalculated at any time have a plan simulation. EDP-aided automatized without effort. planning and simulation of different plan versi- ons are not possible.

The most work-intensive operational partial plans that is plan of sales and cost of sales plan can be automatically created and immediately imported into the planning charts (for automa- tic booking). With support of rs2 simulations you can simulate plans as long as you have found an appropriate solution.

rs2 BUSINESS SOFTWARE 13 Project Calculation and Time System.

Keep Track of Your Projects.

rs2.project calculation manages different projects such as development projects, large investment projects and the necessary capacities. The project can be structured over several free definable stages. For every stage appointments, costs, proceeds, and detailed information can be planned und managed. Actual data are automatically compared to plan data due to the linking to the rs2 modules financial accounting, pro- curement or production.

Depending on favored point of view a customized project tree develops. Trade represents the bottom level within a construction project. In this level skilled craftsmen, placing of orders, budget plan figures, plan- ned time, planning calculation plus target figures and terms such as discount and VAT analysis are sto- red. The integrated rs2 financial accounting refers to the crafts level. If an incoming invoice is entered into financial accounting the assignment takes place directly on the project stage. Double entries belong to the past.

Due to flexible structure analyses can be shaped individually. You can decide in which condensation and time period (spanning more than a year) the variance analysis should be presented. rs2 will reveal any project deviation in order to react accordingly.

14 rs2 BUSINESS SOFTWARE Time System.

The rs2 time system serves for planning, moni- Management of Travel Expenses made Easy. toring and project billing as well as billing of The rs2 time system enables expense accoun- travel expenses and transparency of employee s ting and travel expense accounting. Travel hours. expenses include daily allowance, overnight allowance, mileage, and further expenses such Efficient Management of Project Time. as hotel expenses, train tickets, and so on. rs2 time recording in combination with rs2 pro- Employees s holidays, sick leave, official chan- ject calculation enables employees to enter nels, call on customers can be entered, too. The working hours onto projects, project stages, and enty of travel expenses automatically takes activities. rs2 provids easy management for place in financial accounting. every employee s working time. For every pro- ject the accrued hours can be analyzed at the Attendance Time Registration. touch of a button. You will know for a fact which rs2 time clock enables simple registration of projects are being worked on and how much attendance time and absence time. Transparent time has been spent by the employees. Flexible interpretation garantuees maximum efficiency definition enables the employee s view only to in the operational process. The touch of a but- the assigned projects or to an complete over- ton provides an overview of absent and present view of all projects. The productivity statistics staff. Project time registration can be combined present the employee s project hours separated with the integrated time stamp clock. RFID into different categories such as call on custo- chips or card reader can be used as technical mers, administration, vacation, training. basis. Only the genuine attendance time will be Team leaders obtain for every employee a capa- entered and assigned to the projects. The entry city preview by projects or clients. They can of personal identification (name or personnel react accordingly to possible low or high capa- number) can be effected on your own or a spe- city. In order to evaluate the hours worked an cial PC provided for time clock. Different time hourly rate is assigned to the employee. In com- frames can be set up. The use of variable or fix bination with invoicing results a breakeven pauses guarantees accurate calculation of wor- analysis on project or employee level. Working king hours. hours can be assigned to your clients. Provision of services contracts, maintenance contracts, and service contracts can thus be easily invoi- ced. The planning of capacity can be effected per employee or per project. Data will be pre- sented in a random time pattern.

rs2 BUSINESS SOFTWARE 15 In good hands. With Competent Partners.

Ramsauer & Stürmer was founded in Salzburg in 1984 by Univ.-Doz. Dr. Helmut Ramsauer with focus on business software for medium sized enterprises. The university background shapes the basis of the software philosophy. Markus Neumayr was named executive partner in 1999. Committed and business focused programmers, consulting teams with branch knowledge as well as experienced and well trained project managers garantuee the successful realization. We focus on the individual user when we develop our business solutions.

The rs2 business software covers the whole ERP range and excels by its maximum flexibility plus the modular and platform independent structure. With implementation of the .Net technology Ramsauer & Stürmer confirms its innovative orientation. rs2 is unicode enabled, service oriented and supports the integration of web platforms. Above all the easy customization to user specific demands and the short lead time make rs2 a perfect example of busi- ness software.

Clients – a Selection.

Further information about our clients on demand.

Ramsauer & Stürmer Software GmbH

5101 Bergheim bei Salzburg | Dorfstraße 67 Tel.: +43 (0)662/63 03 09-0 | Fax: +43 (0)662/63 03 09-9 E-Mail: [email protected] | www.rs-soft.com