. PROFESSIONAL SERVICES AGREEMENT CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES
THIS AGREEMENT is between the City of Newport, an Oregon municipal corporation (City), and Carlson Veit Architects, an Oregon corporation, which is registered to practice Civil Engineering in the State of Oregon (Consultant).
RECITALS
A. Pursuant to OAR 137-048-0220, the City of Newport (City) solicited proposals for professional Consulting services to assist the City in CIVIL ENGINEERING. GEOTECHNICAL. ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES.
B. After reviewing all proposals, the City has selected Carlson Veit Architects (Consultant) as the most qualified Consultant to provide the proposed services.
C. Consultant is willing and qualified to perform such services.
TERMS OF AGREEMENT
1. Consultant's Scope of Services
Consultant shall perform professional Consulting services related to Architecture. The City is free to utilize other consultants as it deems appropriate.
2. Effective Date and Duration
This agreement is effective on execution by both parties and shall expire, unless otherwise terminated or extended, after three years. The parties may extend the term by mutual agreement.
3. Consultant's Tasks, Fee, and Schedules
A. Fee
Fees for services under this Agreement shall be based on time and materials and pursuant to the rates shown in Exhibit A. Consultant may increase the rates shown in Exhibit A on an annual basis, subject to the written approval of the City. Consultant will alert the City when Consultant is increasing its fees. Consultant will bill for progress payments on a monthly basis. In order to determine the maximum monetary limit for each task, Consultant will submit a schedule and a labor hour estimate based on the rates shown in Exhibit A. Consultant will invoice monthly progress payments based on actual time worked on the project. The maximum monetary limit will not be exceeded without prior written approval by the City. Projects partially completed may be paid for in proportion to the degree of completion.
Consultant will be reimbursed for direct charges such as the cost of printing, postage, delivery services, and sub consultant fees. Unless specifically noted in the Task Order, direct charges will be billed at cost without any markup. Office expenses such as computer cost, telephone calls, and
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 1 of 15 overhead expenses are incidental and are included in the hourly rates shown in Exhibit A.
B. Payment Schedule for Basic Fee
Payments shall be made within 30 days of receipt of monthly billings based on the work completed. Payment by the City shall release the City from any further obligation for payment to the Consultant for service or services performed or expenses incurred as of the date of the statement of services. Payment shall be made only for work actually completed as of the date of invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein.
C. Task Orders
The Consultant shall provide the City a scope of work that shall be approved by the City as part of a task order before any work is completed. The scope of work shall include a description of the work and significant work items, projected hours and costs, significant milestones and deliverables, and a schedule including a Gantt chart and critical path diagram. Depending upon the cost of the work, approval may be required by the City Council before work is authorized
D. Certified Cost Records
Consultant shall furnish certified cost records for all billings to substantiate all charges. Consultant's accounts shall be subject to audit by the City. Consultant shall submit billings in a form satisfactory to the City. At a minimum, each billing shall identify the Task Order under such work is performed, work completed during the billing period, percentage of work completed to date, and percentage of budget used to date for each task.
E. Identification
Consultant shall furnish to the City its employer identification number.
F. Payment - General
1) Consultant shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167.
2) Consultant shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. Any subcontractors utilized by Consultant under this Agreement will be paid according to the then prevailing wage.
3) Consultant shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical and hospital care or other needed care and attention incident to sickness or injury to the employees of Consultant or all sums which Consultant agrees to pay for such services and all moneys and sums which Consultant collected or deducted from the wages of
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 2 of 15: employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service.
4) Consultant shall make payments promptly, as due, to all persons supplying services or materials for work covered under this contract. Consultant shall not permit any lien or claim to be filed or prosecuted against the City on any account of any service or materials furnished.
5) If Consultant fails, neglects or refuses to make prompt payment of any claim for labor, materials, or services furnished to Consultant, sub-consultant or subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due to the Consultant. The payment of the claim in this manner shall not relieve Consultant or its surety from obligation with respect to any unpaid claims.
G. Schedule
Consultant shall provide services under this Agreement in accordance with the Project Schedule.
4. Ownership of Plans and Documents: Records; Confidentiality
A. Definitions. As used in this Agreement, the following terms have the meanings set forth below:
1) Consultant Intellectual Property means any intellectual property owned by Consultant and developed independently from this Agreement that is applicable to the Services or included in the Work Product.
2) Third Party Intellectual Property means any intellectual property owned by parties other than City or Consultant that is applicable to the Services or included in the Work Product.
3) Work Product means the Services Consultant delivers or is required to deliver to City under this Agreement. Work Product includes every invention, discovery, work of authorship, trade secret or other tangible or intangible item and all intellectual property rights therein, and all copies of plans, specifications, reports and other materials, whether completed, partially completed or in draft form.
B. Work Product
1) Except as provided elsewhere in this Agreement, all Work Product created by Consultant pursuant to this Agreement, including derivative works and compilations, and whether or not such Work Product is considered a "work made for hire" or an employment to invent, shall be the exclusive property of City. City and Consultant agree that such original works of authorship are "work made for hire" of which City is the author within the meaning of the United States Copyright Act. To the extent that City is not the owner of the intellectual property rights in such Work Product, Consultant hereby irrevocably assigns to City any and
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 3 of 15' all of its rights, title, and interest in all original Work Product created pursuant to this Agreement, whether arising from copyright, patent, trademark, trade secret, or any other state or federal intellectual property law or doctrine. Upon City's reasonable request, Consultant shall execute such further documents and instruments necessary to fully vest such rights in City. Consultant forever waives any and all rights relating to original Work Product created pursuant to this Agreement, including without limitation, any and all rights arising under 17 USC §106A or any other rights of identification of authorship or rights of approval, restriction or limitation on use or subsequent modifications.
2) In the event Consultant Intellectual Property is necessary for the use of any Work Product, Consultant hereby grants to City an irrevocable, non-exclusive, non transferable, perpetual, royalty-free license to use Consultant Intellectual Property, including the right of City to authorize contractors, Consultants and others to use Consultant Intellectual Property, for the purposes described in this Agreement.
3) In the event Third Party Intellectual Property is necessary for the use of any Work Product, Consultant shall secure on City's behalf and in the name of City, an irrevocable, non-exclusive, non-transferable, perpetual, royalty-free license to use the Third Party Intellectual Property, including the right of City to authorize contractors, Consultants and others to use the Third Party Intellectual Property, for the purposes described in this Contract.
4) In the event Work Product created by Consultant under this Agreement is a derivative work based on Consultant Intellectual Property or is a compilation that includes Consultant Intellectual Property, Consultant hereby grants to City an irrevocable, non-exclusive, non-transferable, perpetual, royalty-free license to use the pre-existing elements of Consultant Intellectual Property employed in the Work Product, including the right of City to authorize contractors, Consultants and others to use the pre-existing elements of Consultant Intellectual Property employed in a Work Product, for the purposes described in this Agreement.
S) In the event Work Product created by Consultant under this Agreement is a derivative work based on Third Party Intellectual Property, or a compilation that includes Third Party Intellectual Property, Consultant shall secure on City's behalf and in the name of City an irrevocable, non-exclusive, non-transferable, perpetual, royalty-free license to use the pre-existing elements of the Third Party Intellectual Property, including the right to authorize contractors, Consultants and others to use the pre-existing elements of the Third Party Intellectual Property, for the purposes described in this Agreement.
6) To the extent permitted by the Oregon Constitution and by the Oregon Tort Claims Act, Consultant shall be indemnified and held harmless by City from liability arising out of re-use or alteration of the Work Product by City which was not specifically contemplated and agreed to by the Parties in this Agreement.
7) Consultant may refer to the Work Product in its brochures or other literature that
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 4 of 15. Consultant utilizes for advertising purposes and, unless otherwise specified, Consultant may use standard line drawings, specifications and calculations on other, unrelated projects.
C. Confidential Information
1) Consultant acknowledges that it or its employees, Sub-Consultants, subcontractors or agents may, in the course of performing their responsibilities under this Agreement, be exposed to or acquire information that is the confidential information of City or City's residents. Any and all information provided by City and marked confidential, or identified as confidential in a separate writing, that becomes available to Consultant or its employees, Sub Consultants, subcontractors or agents in the performance of this Agreement shall be deemed to be confidential information of City ("Confidential Information"). Any reports or other documents or items, including software, that result from Consultant's use of the Confidential Information and any Work Product that City designates as confidential are deemed Confidential Information. Confidential Information shall be deemed not to include information that: (a) is or becomes (other than by disclosure by Consultant) publicly known; (b) is furnished by City to others without restrictions similar to those imposed by this Agreement; (c) is rightfully in Consultant's possession without the obligation of nondisclosure prior to the time of its disclosure under this Agreement; (d) is obtained from a source other than City without the obligation of confidentiality; (e) is disclosed with the written consent of City; or (f) is independently developed by employees or agents of Consultant who can be shown to have had no access to the Confidential Information; or (g) is required to be disclosed by law, subpoena, or other court order.
2) Consultant agrees to hold Confidential Information in strict confidence, using at least the same degree of care that Consultant uses in maintaining the confidentiality of its own confidential information, and not to copy, reproduce, sell, assign, license, market, transfer or otherwise dispose of, give, or disclose Confidential Information to third parties or use Confidential Information for any purposes whatsoever other than the provision of Services to City under this Agreement, and to advise each of its employees, Sub-Consultants, subcontractors and agents of their obligations to keep Confidential Information confidential. Consultant shall use its best efforts to assist City in identifying and preventing any unauthorized use or disclosure of any Confidential Information. Without limiting the generality of the foregoing, Consultant shall advise City immediately in the event Consultant learns or has reason to believe that any person who has had access to Confidential Information has violated or intends to violate the terms of this Agreement and Consultant will at its expense cooperate with City in seeking injunctive or other equitable relief in the name of City or Consultant against any such person. Consultant agrees that, except as directed by City, Consultant will not at any time during or after the term of this Agreement disclose, directly or indirectly, any Confidential Information to any person, except in accordance with this Agreement, and that upon termination of this Agreement or at City's request, Consultant will turn over to City all documents, papers, and other matter in
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 5 of 15' Consultant's possession that embody Confidential Information.
3) Consultant acknowledges that breach of this Section 4, including disclosure of any Confidential Information, will give rise to irreparable injury to City that is inadequately compensable in damages. Accordingly, City may seek and obtain injunctive relief against the breach or threatened breach of this Section 4, in addition to any other legal remedies that may be available. Consultant acknowledges and agrees that the covenants contained herein are necessary for the protection of the legitimate business interests of City and are reasonable in scope and content.
5. Assignment/Delegation
Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other. If City agrees to assignment of tasks to a subcontractor, Consultant shall be fully responsible for the acts or omissions of any subcontractors. Any approval of a subcontractor does not create a contractual relationship between the subcontractor and City.
6. Consultant is Independent Contractor
A. The City's project director, or designee, shall be responsible for determining whether Consultant's work product is satisfactory and consistent with this Agreement, but Consultant is not subject to the direction and control of the City. Consultant shall be an independent contractor for all purposes and shall not be entitled to compensation other than the compensation provided for under Section 3 of this Agreement. The City's acceptance of the work product as satisfactory does not relieve the Consultant from responsibility for any errors in the work product.
B. Consultant is an independent contractor and not an employee of City. Consultant acknowledges Consultant's status as an independent contractor and acknowledges that Consultant is not an employee of the City for purposes of workers compensation law, public employee benefits law, or any other law. All persons retained by Consultant to provide services under this Agreement are employees of Consultant and not of City. Consultant acknowledges that it is not entitled to benefits of any kind to which a City employee is entitled and that it shall be solely responsible for workers compensation coverage for its employees and all other payments and taxes required by law. Furthermore, in the event that Consultant is found by a court of law or an administrative agency to be an employee of the City for any purpose, City shall be entitled to offset compensation due, or to demand repayment of any amounts paid to Consultant under the terms of the Agreement, to the full extent of any benefits or other remuneration Consultant receives (from City or third party) as a result of the finding and to the full extent of any payments that City is required to make as a result of the finding.
C. The Consultant represents that no employee of the City or any partnership or corporation in which a City employee has an interest, has or will receive any remuneration of any description from the Consultant, either directly or indirectly, in connection with the letting or performance of this Agreement, except as specifically declared in writing.
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 6 of 15. D. Consultant certifies that it currently has a City business license or will obtain one prior to delivering services under this Agreement.
E. Consultant is not an officer, employee, or agent of the City as those terms are used in ORS 30.265.
7. Indemnity
A. The City has relied upon the professional ability and training of the Consultant as a material inducement to enter into this Agreement. Consultant represents to the City that the work under this Agreement will be performed in accordance with the professional standards of skill and care ordinarily exercised by members of the Architecture profession under similar conditions and circumstances as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of a Consultant's work by the City shall not operate as a waiver or release. Acceptance of documents by City does not relieve Consultant of any responsibility for design deficiencies, errors or omissions.
B. Consultant shall defend, hold harmless and indemnify the City, its officers, agents, and employees from all claims, suits, or actions to the extent caused by the alleged negligent or otherwise wrongful acts or omissions of Consultant or its subcontractors, sub Consultants, agents or employees under this Agreement. This indemnification does not extend to indemnification for negligent or otherwise wrongful acts or omissions of the City. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, the illegality or invalidity shall not affect the validity of the remainder of this indemnification.
C. Consultant shall save and hold harmless the City, its officers, agents, and employees from all claims, suits, or actions and all expenses incidental to the investigation and defense thereof, to the extent caused by the professional negligent acts, errors or omissions of Consultant or its subcontractors, sub-Consultants, agents or employees in performance of professional services under this Agreement. Any design work by Consultant that results in a design of a facility that does not comply with applicable laws including accessibility for persons with disabilities shall be considered a professionally negligent act, error or omission.
D. As used in subsections B and C of this section, a claim for professional responsibility is a claim made against the City in which the City's alleged liability results directly or indirectly, in whole or in part, from the quality of the professional services provided by Consultant, regardless of the type of claim made against the City. A claim for other than professional responsibility is a claim made against the City in which the City's alleged liability results from an act or omission by Consultant unrelated to the quality of professional services provided by Consultant.
8. Insurance
Consultant and its subcontractors shall maintain insurance acceptable to City in full force and effect throughout the term of this Agreement as detailed in this section. The insurance shall cover all risks arising directly or indirectly out of Consultant's activities or work hereunder, including the operations of its
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 7 of 15. subcontractors of any tier.
The policy or policies of insurance maintained by the Consultant and its subcontractors shall provide at least the following limits and coverages:
A. Commercial General liability Insurance
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form with policy limits of at least per occurrence. This coverage shall include Contractual liability insurance for the indemnity provided under this Agreement in an amount of $2,000,000.
B. Professional liability
Professional Liability Insurance covering any damages caused by an error, omIss1on or any negligent acts. Combined single limit per claim shall not be less than $1,300,000, or the equivalent. Annual aggregate limit shall not be less than $2,000,000 and filed on a "claims-made" form.
C. Commercial Automobile Insurance
Commercial Automobile liability coverage on an "occurrence" form including coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $1,300,000.
D. Workers' Compensation Insurance
The Consultant, its subcontractors, if any, and all employers providing work, labor or materials under this Agreement are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Consultants who perform work without the assistance or labor of any employee need not obtain such coverage.
E. Additional Insured Provision
The Commercial General Liability Insurance Policy shall include the City its officers, directors, and employees as additional insureds with respect to this Agreement. Coverage will be endorsed to provide a per project aggregate.
F. Extended Reporting Coverage
If any of the liability insurance is arranged on a "claims made" basis, Extended Reporting coverage will be required at the completion of this Agreement to a duration of 24 months or the maximum time period the Consultant's insurer will provide if less than 24 months. Consultant will be responsible for furnishing certification of Extended Reporting coverage as described or continuous "claims made" liability coverage for 24 months following Agreement completion.
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 8 of 15 Continuous "claims made" coverage will be acceptable in lieu of Extended Reporting coverage, provided its retroactive date is on or before the effective date of this Agreement. Coverage will be endorsed to provide a per project aggregate.
G. Notice of Cancellation
There shall be no cancellation, material change, exhaustion of aggregate limits or intent not to renew insurance coverage without 30 days written notice to the City. Any failure to comply with this provision will not affect the insurance coverage provided to the City. The 30 days' notice of cancellation provision shall be physically endorsed on to the policy.
H. Insurance Carrier Rating
Coverage provided by the Consultant must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating.
I. Certificates of Insurance
As evidence of the insurance coverage required by the Agreement, the Consultant shall furnish a Certificate of Insurance to the City. No Agreement shall be effected until the required certificates have been received and approved by the City. The certificate will specify and document all provisions within this Agreement. A renewal certificate will be sent to the address below ten days prior to coverage expiration.
J. Primary Coverage Clarification
The parties agree that Consultant's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section.
K. Copy of Policy or Certificate of Insurance
A cross-liability clause or separation of insureds clause will be included in the general liability policy required by this Agreement. Consultant shall furnish City with at least 30-days written notice of cancellation of, or any modification to, the required insurance coverages. A copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, or at the discretion of City, in lieu thereof, a certificate in form satisfactory to City certifying to the issuance of such insurance shall be forwarded to:
Timothy Gross, PE Director of Public Works/City Engineer City of Newport 169 SW Coast Highway Newport, Oregon 97365
Thirty days cancellation notice shall be provided City by certified mail to the name at the address listed above in event of cancellation or non-renewal of the insurance. The procuring of the
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 9 of 15, required insurance shall not be construed to limit Consultant's liability under this agreement. The insurance does not relieve Consultant's obligation for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this Agreement.
9. Termination Without Cause
At any time and without cause, City shall have the right in its sole discretion, to terminate this Agreement by giving notice to Consultant. If City terminates the Agreement pursuant to this section, Consultant shall be entitled to payment for services provided prior to the termination date.
10. Termination with Cause
A. City may terminate this Agreement effective upon delivery of written notice to Consultant, or at such later date as may be established by City, under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement.
3) If any license or certificate required by law or regulation to be held by Consultant, its subcontractors, agents, and employees to provide the services required by this Agreement is for any reason denied, revoked, or not renewed.
Any termination of this agreement under paragraph (A) shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of Agreement) to Consultant, may terminate this Agreement: 1) If Consultant fails to provide services called for by this Agreement within the time specified, or
2) If Consultant fails to perform any of the other provisions of this Agreement, or fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from City, fails to correct such failures within ten days or such other period as City may authorize.
C. If City terminates this Agreement, it shall pay Consultant for all undisputed invoices tendered for services provided prior to the date of termination.
0. Damages for breach of Agreement shall be those allowed by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial and upon appeal.
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 10 of 15 11. Non-Waiver
The failure of City to insist upon or enforce strict performance by Consultant of any of the terms of this Agreement or to exercise any rights hereunder, should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion.
12. Notice
All notices, bills and payments shall be made in writing and may be given by personal delivery, mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses shall be used to transmit notices, bills, payments, and other information:
IF TO CITY OF NEWPORT IFTO CONSULTANT:
Timothy Gross Chris Veit Director of Public Works/City Engineer Carlson Veit Architects City of Newport 3095 River Road North, 169 SW Coast Highway Salem, OR 97303 Newport, OR 97365 503-390-0281 541-574-3366 [email protected] [email protected]
The date of deposit in the mail shall be the notice date for first class mail. All other notices, bills and payments shall be effective at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills and payments are to be given by giving written notice pursuant to this paragraph.
13. Merger
This writing is intended both as a final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties.
14. Force Majeure
Neither City nor Consultant shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractors or supplies due to such cause; provided that the parties so disenabled shall within ten days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement.
15. Non-Discrimination
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 11 of 15" Consultant agrees to comply with all applicable requirements of federal and state statutes, rules, and regulations. By way of example only, Consultant also shall comply with the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant to those laws.
16. Errors
Consultant shall perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost.
17. Extra Work
Extra work or work on Contingency Tasks is not authorized unless the City authorizes the additional or contingency work in writing. Failure of Consultant to secure written authorization for extra work shall constitute a waiver of all right to adjustment in the Agreement price or Agreement time due to unauthorized extra work and Consultant shall be entitled to no compensation for the performance of any extra work not authorized in writing.
18. Governing Law
The Agreement is subject to Oregon law. Any action or suits involving any question arising under this Agreement must be brought in the appropriate court in Lincoln County, Oregon.
19. Compliance with Applicable Law
Consultant shall comply with all federal, state, and local laws and ordinances applicable to the work under this Agreement, including but not limited to those set forth in ORS 279A, B & C. While all required contractual provisions are included in Exhibit B, Consultant shall be familiar with and responsible for compliance with all other applicable provisions of the Oregon Public Contracting Code.
20. Conflict Between Terms
This instrument shall control in the event of any conflict between terms between this document and the RFP and/or proposal.
21. Access to Records
City shall have access to the books, documents, papers and records of Consultant that are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
22. Audit
Consultant shall maintain records to assure conformance with the terms and conditions of this Agreement, and to assure adequate performance and accurate expenditures within the Agreement period. Consultant agrees to permit City or its duly authorized representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of funds.
23. Severability
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 12 of 15 In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the Agreement.
24. Industrial Accident Fund Payment
Consultant shall pay all contributions or amount due the Industrial Accident Fund that Consultant or subcontractors incur during the performance of this Agreement.
25. Arbitration
All claims, disputes, and other matters in question between the City and Consultant arising out of, or relating to this Contract, including rescission, reformation, enforcement, or the breach thereof except for claims which may have been waived by the making or acceptance of final payment, may be decided by binding arbitration in City's sole discretion, in accordance with the Oregon Uniform Arbitration Act, ORS 36.600, et seq. and any additional rules mutually agreed to by both parties. If the parties cannot agree on rules within ten (10) days after the notice of demand, the presiding judge of the Lincoln County Circuit Court will establish rules to govern the arbitration.
A claim by Consultant arising out of, or relating to this Contract must be made in writing and delivered to the City Administrator not less than 30 days after the date of the occurrence giving rise to the claim. Failure to file a claim with the City Administrator within 30 days of the date of the occurrence that gave rise to the claim shall constitute a waiver of the claim. A claim filed with the City Administrator will be considered by the City Board at the Board's next regularly scheduled meeting. At that meeting the Board will render a written decision approving or denying the claim. If the claim is denied by the Board, the Consultant may file a written request for arbitration with the City Administrator. No demand for arbitration shall be effective until the City Board has rendered a written decision denying the underlying claim. No demand for arbitration shall be made later than thirty (30) days after the date on which the City has rendered a written decision on the underlying claim. The failure to demand arbitration within said 30 days shall result in the City Board's decision being binding upon the City and Consultant.
Notice of demand for arbitration shall be filed in writing with the other party to the agreement, subject to applicable statutes of limitation, except as set forth above. The City, if not the party demanding arbitration, has the option of allowing the matter to proceed with binding arbitration or by written notice within five (5) days after receipt of a demand for arbitration, to reject arbitration and require the Consultant to proceed through the courts for relief. If arbitration is followed, the parties agree that the award rendered by the arbitrators will be final, judgment may be entered upon it in any court having jurisdiction thereof, and will not be subject to modifications or appeal except to the extent permitted by Oregon law.
26. Attorney Fees
If suit, action or arbitration is brought either directly or indirectly to rescind, reform, interpret or enforce the terms of this contract, the prevailing party shall recover and the losing party hereby agrees to pay reasonable attorney's fees incurred in such proceeding, in both the trial and appellate courts, as well as the costs and disbursements. Further, if it becomes necessary for City to incur the services of an attorney to enforce any provision of this contract without initiating litigation, Consultant agrees to pay City's
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 13 of 1s: attorney's fees so incurred. Such costs and fees shall bear interest at the maximum legal rate from the date incurred until the date paid by losing party
27. Complete Agreement
This Agreement and any exhibit(s) hereto and any and all Task Orders executed by the parties constitute the entire agreement between the parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Any waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. In the event of a conflict between the documents comprising this Agreement, interpretation shall occur in the following manner: 1) each individual Task Order; 2) this Agreement and any exhibits hereto; and 3) the RFP and Response. The following exhibits are attached to and incorporated into this Agreement:
A. Exhibit A - Fees; B. Exhibit B - Oregon Public Contracting Code/required contractual provisions C. Exhibit C - Consultant of Record RFP and Consultant's Proposal.
28. Miscellaneous A. Consultant agrees that news releases and other publicity relating to the subject of this Agreement will be made only with the prior written consent of City. B. Consultant shall comply with all virus-protection, access control, back-up, password, and other security and other information technology policies of City when using, having access to, or creating systems for any of City's computers, data, systems, personnel, or other information resources. C. Consultant will include in all contracts with subcontractors appropriate provisions as required by ORS 279C.580. D. Consultant will comply with environmental and natural resources regulations as set forth in ORS 279B.525 and regulations relating to the salvaging, recycling, composting or mulching yard waste material, and salvage and recycling of construction and demolition debris as set forth in ORS 2798.225 and 270C.510.
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 14 of 15 By their signatures hereunder, the parties acknowledge they have read and understand this Agreement and agree to be bound by its terms. This Agreement is effective on the date last signed below by a party below:
Approved as to Form ~ rNebel, City Manager
Date: 02-- Jl>-(b City Attorney
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Page 15 of 15 Exhibit A CARLSON VEIT ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN
PROFESSIONAL SERVICES FEE SCHEDULE
PERSONNEL 2016 HOURLY RATE Principal $150.00 Associate Principal $135.00 Architect I $110.00 Architect II $ 92.00 Interior Designer $ 70.00 Drafter I $ 86.00 Drafter II $ 80.00 Drafter Ill $ 76.00 Drafter IV $ 65.00 DrafterV $ 60.00 Administrative $ 88.00 Administrative Assistant $ 55.00
REIMBURSABLE EXPENSES Printing Costs:
In-House Photocopies: 8½X 11 and8½X 14 BNv $ .15 per page Color $ .50 per page 11 X 17 BNv $ .30 per page Color $ 1.00 per page D size prints $ 3.00 per sheet E size prints $ 4.50 per sheet
In-House Plotter Prints: 8 ½ X 11 and 8 ½ X 14 BNv $ .15 per page Color $ .50 per page 11 X 17 BNv .30 per page Color $ 1.00 per page D size plotter prints BNv $ 4.00 per sheet Color $ 6.00 per sheet E size plotter prints BNv $ 6.00 per sheet Color $ 8.00 per sheet
Custom Printing 1.1 0 times cost
Mileage (beyond 20 miles from Salem) $ 0.54 per mile Postage and Handling Costs 1.1 0 times cost Compact Disk $ 5.00 per disk
Plan Review and Permit Fees paid by Carlson Veit 1.10 times cost
503-390-0281 • FAX 503-390-2459 • 3095 RIVER ROAD NORTH • SALEM, OREGON 97303 EXHIBITB Oregon Public Contracting Requirements
ORS CHAPTER 279B PUBLIC CONTRACTING REQUIREMENTS FOR THE PURCHASE OF GOODS AND SERVICES
(1) Contractor shall pay promptly, as due, all persons supplying labor or materials for the prosecution of the work provided for in the contract, and shall be responsible for such payment of all persons supplying such labor or material to any Subcontractor. ORS 279B.220(1).
(2) Contractor shall promptly pay all contributions or amounts due the Industrial Accident Fund from such Contractor or Subcontractor incurred in the performance of the contract. ORS 279B.220(2).
(3) Contractor shall not permit any lien or claim to be filed or prosecuted against the Contracting Agency on account of any labor or material furnished and agrees to assume responsibility for satisfaction of any such lien so filed or prosecuted. ORS 279B.220(3).
(4) Contractor and any Subcontractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.617. ORS 279B.220(4).
(5) Contractor agrees that if Contractor fails, neglects or refuses to make prompt payment of any claim for labor or materials furnished to the Contractor or a Subcontractor by any person in connection with the contract as such claim becomes due, the City may pay such claim to the persons furnishing the labor or material and charge the amount of payment against funds due or to become due Contractor by reason of the contract. The payment of a claim in the manner authorized hereby shall not relieve the Contractor or his surety from his or its obligation with respect to any unpaid claim. If the City is unable to determine the validity of any claim for labor or material furnished, the City may withhold from any current payment due Contractor an amount equal to said claim until its validity is determined and the claim, if valid, is paid.
(6) Contractor shall promptly, as due, make payment to any person, copartnership, association, or corporation, furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or injury, to employees of such Contractor, of all sums which the Contractor agrees to pay for such services and all monies and sums which the Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. ORS 279B.230(1).
(7) All subject employers working under the contractor are either employers that will comply with ORS 656.017, or employers that are exempt under ORS 656.126. ORS 279B.230(2).
(8) Contractor shall pay employees for overtime work performed under the contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938 (29 USC 201, et seq). ORS 279B.235(3).
(9) The Contractor must give notice to employees who work on this contract in writing, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and the days per week that the employees may be required to work. ORS 279B.235(2).
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract (10) All sums due the State Unemployment Compensation Fund from the Contractor or any Subcontractor in connection with the performance of the contract shall be promptly so paid. ORS 701.430.
(11) The contract may be canceled at the election of City for any willful failure on the part of Contractor to faithfully perform the contract according to its terms.
(12) Contractor certifies compliance with all applicable Oregon tax laws, in accordance with ORS 305.385.
(13) Contractor certifies that it has not discriminated against minorities, women or emerging small business enterprises in obtaining any required subcontractors. ORS 279A.110.
(14) As used in this section, "nonresident contractor" means a contractor that has not paid unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid for the contract, does not have a business address in this state, and stated in the bid for the contract that it was not a "resident bidder" under ORS 279A.120. When a public contract is awarded to a nonresident contractor and the contract price exceeds $10,000, the contractor shall promptly report to the Department of Revenue on forms to be provided by the department the total contract price, terms of payment, length of contract and such other information as the department may require before the bidder may receive final payment on the public contract. ORS 279A.120.
CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES Consultant of Record Contract Exhibit C
CITY OF NEWPORT, OR
REQUEST FOR PROPOSALS CIVIL ENGINEERING, GEOTECHNICAL, ARCHITECTURE, AND OTHER RELATED PROFESSIONAL SERVICES July 1, 2016 CARLSON VEIT ARCHITECTS PC
ARCHITECTURE • INTERIOR DESIGN
503-390-0281 o FAX 503-390-2459 • WWW.CARLSONVEIT.COM 3095 RIVER ROAD NORTH, SALEM, OREGON 97303 Prime Contact: Chris Veit Email: [email protected] 4.3.1 CARLSON VEIT July 1, 2016 ARCHITECTS PC
ARCHITECTURE • INTERIOR DESIGN Timothy Gross, PE Director of Public Works/City Engineer City of Newport 169 SW Coast Highway Newport, OR 97365
Re: City of Newport Request for Proposals, Civil Engineering, Geotechnical, Architecture, and other related professional services.
Our firm is pleased to submit this proposal for your review and consideration toward your ongoing requirements for professional architectural and engineering services. Carlson Veit Architects, PC is well positioned to assist the City of Newport as it maintains, improves, and expands its public works facility and infrastructure. Strong support from us to the City is exemplified in part by: • Chris Veit is available 100% of time during the contract. He is a principal in the firm, with 38 years experience. • Extensive experience working with repeat owners on projects requiring professional services identical to your scope of work. • Completion within time and budget for each work order provided by clarity and completeness of documents coupled with thorough constructability review and construction administration.
We provide you the opportunity to work with a flexible architectural based firm that can furnish all con sulting disciplines, solid teamwork participation, and the most up-to-date service from manufacturer's representatives. We are very experienced with indefinite delivery/indefinite quantity projects including work with the Salem Keizer 24J School District, United States Postal Service, United States Army Corps of Engineers, United States Air Force, ODOT, Oregon Youth Authority, and various private owners. Our experience also includes collaborating with significant owner/user committees, creative project delivery methods, and Value Engineering. The consultant accepts all the terms and conditions con tained in the Request for Proposals and that this proposal shall be considered valid for 120 days after the submission deadline. All materials and documents acquired or produced by the consultant in conjunction with a resulting contract shall be delivered to and become property of the City of Newport with restriction or limitation of their future use. Chris Veit will be Principal in Charge and has the authority to bind Carlson Veit Architects, P.C. in a contract with the City of Newport. We are a small to medium business giving the City of Newport the benefit of continued participation by the responsible principals of the firm throughout the duration of the indefinite delivery/indefinite quantity contract. If you have any questions or would like to see additional information, please do not hesitate to contact me.
Christopher K. Veit, IA CSI CCS Principal [email protected] Federal ID# 93-0876713
503-390-0281 • FAX 503-390-2459 • 3095 RIVER ROAD NORTH • SALEM, OREGON 97303 4.'3.2 . UNDERSTANDING & APPROACH
The local firm of Carlson Veit Architects, P. C., has been providing Salem and the surrounding communi ties with exceptional service for over 29 years. Being true to our tradition, our firm will provide the City of Newport with dedicated and responsive service throughout the planning, design and construction process. Carlson Veit Architects prides itself in the diverse nature of our projects. We are experienced in all types of project delivery including Design/Build and CMIGC.
We are a medium sized business offering a wide PUBLIC INFRASTRUCTURE range of architectural and interior design services. Specialized consultants from various fields are re Carlson Veit Architects completes an average of tained by the firm for their expertise and experience 100 projects per year for both public and private if needed. We are committed to assisting Newport's Public Works Department and public facilities with clients. More clients of this nature are listed on complete resolution of its needs and challenges for page 16. the duration of all its projects. These projects range in size and type from small Our firm has a solid reputation, not only for remodel and restoration projects to commercial and design and technical capabilities, but also for our school projects with construction values in excess ability to provide close personal attention to our of $5,000,000. We have experience with several clients and their projects. We are experienced in state agencies and complete six to twelve projects many building types ranging from educational, per year for these agencies. These projects are industrial, commercial, institutional, recreational, divided between state-owned and privately-owned, medical, and religious facilities as well as reha agency-leased projects. Our experience includes bilitation and additions. work with the following state agencies: Through the design process, the architects, engi • Department of Administrative Services neers, the client or the client representatives will • Department of Transportation be in constant communication as each aspect • Employment Department of the program is developed. Often the architect • State Treasury and owner meet and communicate needs, chal • Department of State Police lenges and solutions. • Department of Revenue Carlson Veit is willing to meet with community • Department of State Lands members to discuss their concerns or requests • Department of Human Services to assure all the needs are addressed. These We also design projects for school districts, fire combined methods of collaboration result in well districts, cities, counties and community colleges. developed designs that represent the needs from Because of this extensive experience with public project stakeholders and the community. agencies, Carlson Veit understands the different Our entire office will be an available resource. approach that is required for public projects versus Chris Veit will be the principal-in-charge/project private projects. architect during the entire contract. Furthermore there will always be a secondary contact desig nated for each individual project. Mr. Carlson and Mr. Veit both oversee constructability reviews and maintain exceptional quality control. The Carlson Veit staff are all experienced in indefinite deliv ery projects allowing us to undertake several projects simultaneously. In partnering with the City of Newport, sub consultant engineers will be chosen for specific Design Contracts.
Tillamook YMCA Expansion
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 1 APPROACH TO ONE EXAMPLE PROJECT
The below example is a representation on how Carlson Veit Architects would organize and conduct tasks throughout the duration of an assigned project.
An example of a project using architectural This represents a short view of an example services would be in a Recreation Center where project. The management of time and work plan three smaller offices need to be remodeled into is led by Carlson Veit Architects for the design a larger gathering space, yet still find area for team and tracked during the regular meetings two of those offices to be repositioned/relocated. where City staff also participates. Expected sup The new larger space will also need at least one port from the City will be clear and a complete direct exit to the exterior. explanation of needs and goals will be included The first task would be to evaluate the existing in a timely review of submitted documents. Each building for impacts to structural and mechani discipline will present progress at the meetings cal systems. Additionally, a significant impact so that an exhaustive review of many documents will be exit travel distance and arraignment of by City staff is minimized. exits. Discovering that all of these are feasible The construction phase will follow the same to work with the work load begins with the de regular scheduled meetings format and use velopment of schematic plans. These would be tools such as RFl(Request for Information) and several schemes for review by the stakeholders ASl(Architect's Supplemental Instructions) to in order to arrive at a single preferred scheme. manage contractor questions and concerns. Our The schemes are developed after meetings design team provides prompt response to con with owner and users toward incorporating their tractor needs which is a significant assist to stay needs. The first milestone is successful approval on schedule. of a winning scheme. Interaction with city staff at the beginning prob ably would be a meeting with as many staff persons that want to be involved. After that, we suggest the group of staff be represented by one or two people to the design team. The biggest support from staff will be to effectively commu nicate all of your needs and goals to the design team. Unfortunately, we sometimes encounter the condition where someone was left out and you get the "nobody asked me" situation. After the schematic design is complete the fol lowing phases of design development and con struction/bidding documents are prepared and completed. A significant resource in this example is meetings with maintenance staff for their input. Managing this work period has been successful with regular meetings, usually every other week but sometimes more frequent depending on topics. We usually call the design of the remod eled HVAC system as a significant milestone for owner approval followed by the electrical and IT Cherry City Center, Sa/em, Oregon designs. Soon after, the documents are com pleted and ready for bidding and permits. We submit for plan review and permits at the same time as the bidding period.
CARLsONI VEIT ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN 2 I CITY OF NEWPORT I CONSULTANTS OF RECORD I APPROACH: WORK PLAN & TEAM INTERACTION
The following deliverables are traditionally used with full building projects and are shown for your review. Of course, these would be modified for smaller work order projects. We will work in a collaborative fashion, sharing creative processes and gathering information together. In addition, we propose to hold educational community gatherings that can excite and involve user groups to develop more awareness. The outline below represents our approach to a building project. 1. Preparation for kickoff meeting (Design Team) • Design Team internal charette • Design team reviews roles and commitments, • Cost review for each alternative including vari independent site visits, review of client-provid ous systems ed surveys and documents, further research 8. Community Review (Whole Team) including comparative project analysis. • Present alternative schemes for community 2. Kickoff meeting with associated stakeholders event, only to gather feedback (no preferred and site visit (Whole Team) scheme selected by users). • Share observations, new ideas, opportunities, 9. Meet & review alternatives (Whole Team) reflect on site characteristics, potential sys • Review LEED systems tems. • Review cost estimates 3. Building and site program development (De • Select preferred version/combine preferred sign team) features • Integrate ideas from kickoff meeting 10. Draft preferred alternative design • Refine area requirements, clarify internal and (Design Team) external functions, relationships, and spaces 11. Meet, review, refine, approve final design • Develop alternative system program require (Whole Team) ments 12. Develop final schematic design package, in Clarify site design approach and requirements cluding (Design Team) 4. Development of Owner's Project Require • Plan drawings with generally defined spaces ments (Whole team) • Representative plans for typical areas • Clarify budget targets, including potential Full building elevations maintenance budget targets • Representative wall sections • Draft LEED strategy and checklist and discuss • Representative area partition types alternative systems • Preliminary civil and landscape plans • Site assessment, review of traffic study and • Structural plans, foundation defined, columns recommendation on road entrance sized and located, lateral design described 5. Preparation for design charette (Whole team) • MEP/FP systems defined, major mechanical • Develop goals and objectives and review with spaces described in plans whole project team • LEED checklists • Finalize agenda and roles Construction cost estimate and estimated de 6. Design Charette and associated documenta sign fees to complete project documents and tion (Whole team) specifications • Team updates, review goals, community Rendered site plan visioning results, road & infrastructure consid Exterior rendered perspective erations Additional: Two rendered Interior perspectives • Review LEED goals, explore strategies • A mix of large and small group design explora The final deliverable will be design and drawings tions suitable for presentations, and very valuable toward • Site walk breaks continuation to final bid and construction documents. Reflections and further work We see ourselves as part of a larger collaborative • Summary session team that includes all of the participants in this pro 7. Deslgn Team: Develop multiple design alterna cess. Each team member that we are bringing to the tives (Design Team) project will contribute to the initial design process so • Review of whole team charette & community that it is informed by our combined wisdom. The de visioning results sign team will provide the client team project designs that will include a strong emphasis on collaboration and unity.
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 3 .i:,. > ::0 0 s: :,: 0 =i r ~ ~ m 0 2 ""Tl ::0 (/) Z m rn • -I ~ z 7J ... 0 0 m z ~ 8 ::0 m 0 o (/) 0 m z !! CJ) 0 Qo C z !::j -0 z► PRELIMINARY -I I CJ) )> 0 ESTABUSH DEVELOP ""Tl (/) ;o GOAlSAND DETAIIL UNCOVER TEST PREFERRED DOCUMENT rn BASELINE m 0 OBJECTIVES NEEDS CONCEPTS CONCEPTS CONCEPT PROCESS & RESULT 0 (j) ;o Obtain availlable Form Functional Areas Brainstorm alterna Present/review Review stake Project Documents 0 Vision tive plan responses sellected concepts holder input and data 'Space Alllocation incorporate into Report to City Aestlhelics 1 Evaluate against Obtain stakelholder prefened pl,an Geotechnical/Srnvey F1.mctiio11 Service Deliivery goal,s and objeclives input Land-Use Review Operational lilwentory Create overall Expllore and Public i,nput session plans, sections Workflow !Interviews & evaluate executiion and elevations I11terior/Exter Questionnaiires options Revi,ew and analyze i nal agai1nst Goals and Conceptual Space Standards Evaluate site op Objectives renderingis and 1 Eco,nomy lions and identiily visualization tools !initial Costs , Calli For Service preferred site Sellect "Preferred" i Proj1ections concept Operational i Focus on three likely Costs Faciility Compari1sons 'solutions Impact Costs lnterrelationshi,ps and Adjacencies Anallyze likely solu tiions Detai1I Near-Term Generate conc.epts
Explore special em,phasiis topics APPROACH & METHODOLOGY
Our approach for this project involves a process that emphasizes a strong use of open communication be tween designers and user groups. Many projects can be divided into phases. An example of our approach to each phase is illustrated below:
Design Phase Bidding Phase We understand that the work of this project The bidding phase will include assisting the involves a range of services for evaluation and owner in handling of bidding documents and ma design of several possible projects. The scope terials. Our services will include coordination of of this project will likely include the evaluation of reproduction services, assistance with distribu the spaces, conversion of these environments, tion of documents, keeping records of distributed cost estimates, and many client meetings to documents, receipt and return of document de determine the best possible outcome: Durable posits, retrieval of documents, and re-issuance and easily maintained materials and equipment, of documents. even though the initial cost may be more, must We will prepare addenda, supplementary draw be considered in order to maximize the long-term ings, and notices that change the bidding sched value of the project. Public funds must be judi ule or procedures. Answer questions that may ciously spent. Develop a final Design Develop come up during the bidding phase from the ment Phase Statement of Probable Construction project representative and bidders. We will also Cost. attend a pre-bid conference at the project site along with the owner's project representative. As Construction Documents Phase well as conduct a tour of the project site, record Complete design, finalize cost estimate, and minutes of the meeting, distribute copies to con prepare Bidding Documents. ference participants, and answer questions that the bidders may have. Bidding Documents include Contract Documents such as working drawings and specifications, as well as bidding requirements such as Invitation Construction Phase to Bid, Instruction to Bidders, and any Addenda During construction, accurate records again that may occur. must be kept. Tracking of budget and schedule During this phase, we will include coordination must be a continuing process during construc between architect designs, engineering systems, tion. Review of contractor's submittals, applica and owner provided equipment. We will con tions for payment, and other similar construction tinue to stay in constant communication with all phase processes need to be thoroughly and ac stakeholders (architect, engineers, and key user curately completed. Maintaining records of cost groups) by email and meetings when neces proposals and changes is also important. sary. This will help to assure all changes are Review of operations and maintenance submit addressed and communicated throughout all the tals, record drawings, warranties, and other construction documents. closeout documents will be required. Again, Specifications for public projects must be written accurate record-keeping and thorough review of in a manner that does not limit specified items to closeout documents is necessary. only one single approved provider except un Carlson Veit approaches public projects in a dif der certain conditions. Recyclable and recycled ferent manner than on private projects. Because products are required to be used where eco of the public funding, potential for public scrutiny, nomically feasible. Sustainable design solutions and the need to create level playing field for bid should also be explored and used where eco ders and builders, additional effort may be spent nomically feasible. Update and refine the prelimi on a public project. This effort is invested in nary statement of probable construction cost. record keeping, additional research, coordination with public agencies and the public owner, and additional time during bidding and construction. The wise use of taxpayer dollars in design and construction is very important in a public project.
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 5 MANAGING SCHEDULES & BUDGETS
We are proud of our approach to scheduling, and our record of meeting schedule commitments. We expect to develop an overall project time line together with the City of Newport for each future project, setting re sponsibilities and achievable deadlines for all parties. We are committed to doing whatever it takes to meet our obligations and to facilitate others meeting theirs. We have found that regular project review meetings are effective in keeping track of progress and resolving issues as they become evident.
Carlson Veit Architects completes between 90 and 140 projects per year for both public and private clients. These projects range in size and type from small remodel and restoration projects to commercial and school projects with construction values in excess of $15,000,000. We have experience with several state and county agencies and understand the different approach to cost that is required for public projects versus pri vate projects.
Methods to Achieve Schedule Strategies to Monitor & Control Budget Establishing a realistic schedule is imperative. We The goal of project cost management is to provide will work closely with the construction manager/ a fully functional facility within the budget param general contractor, City of Newport, and key stake eters established by our clients. To accomplish holders to develop and maintain project schedules. this goal, we use a three-part budget management All parties must be made aware of project time process. The first part occurs early in the design lines. Our goal throughout project development phase. To generate accurate cost estimates, the and delivery is to provide coordinated responses in project architects and engineers develop initial which all parties involved in the projects realize the quality estimate take-offs. This allows for budgeting value of their involvement and input. project elements that may not yet be "on paper". The project process also involves extensive com Also by establishing responsibility for budget munication with city building officials during design achievement to individual team members, later phases, as well as during construction. We make "designer inflation" is minimized as each detail is extensive use of paper trail documentation for all measured against its effect on the budget. The questions and answers during construction to keep second part of our process is on going with design the building officials well informed. This process development. As details are generated and materi facilitates a smoother transition toward final com al selected, material, product, and systems options pletion. are measured against initial and life cycle costs to provide maximum value for expense. Each project that uses a variety of constituent groups is unique. Carlson Veit Architects has Because public projects are paid for with public worked directly and successfully with public agen money, additional time and attention is needed. cies, committees, and similar bodies on a broad Good stewardship of public funds is a primary range of projects over the years. concern. Value is an important concern through out the design process. Public projects should be designed with long-term costs in mind. Public projects may require additional design time in order to thoroughly explore design options, and determine what materials, equipment and systems will provide the least cost to the public throughout the life of the building. Durable and easily main tained materials and equipment must be consid ered, in order to maximize the long-term value of the project. Public funds must be judiciously spent. Because public funding has the potential of public scrutiny, creating a level playing field for bidders and builders may require additional time and effort on a public project. This time is invested in record keeping, additional research, coordination with Tillamook YMCA Pool public agencies and the public owner, and addition CARI..SONl al time during bidding and construction. The wise VEITI use of taxpayer dollars in design and construction ARCHITECTS PC is very important in a public project. ARCHITECTURE • INTERIOR OESIGN 6 I CITY OF NEWPORT I CONSULTANTS OF RECORD I CITY OF NEWPORT
INTERNAL & EXTERNAL CARLSON VEIT ARCHITECTS, P.C. PROJECT 3095 River Rd N, STAKEHOLDERS Salem, Or NEWPORT 503-390-0281
Structural Mechanical & Civil Engineering, Cost Consultant Engineering Electrical Surveying, and Engineering Landscape Architect
Sub consulting firms are not specifically listed here. Carlson veit Architects will select and utilize sub consultants that you are familiar with and approve depending upon each work order and skills need ed. Additionally, we prefer to utilize as many local subs as possible. ------QUALIFICATIONS & CERTIFICATIONS
CRAIG CARLSON - Principal Architect MIKE JUNGE -Associate Principal Architect EDUCATION AFFILIATIONS EDUCATION AFFILIATIONS University of Idaho, AIA, Salem Chapter. California Polytechnic American Institute of Bachelor of Architec Board Member, 1985-1986 State University, San Architects, Salem Chap ture, 1977 Secretary, 1987-88, 1994, Luis Obispo, ter. 2005 University of Wiscon California Professional Member, President, 1990, 1998 sin-Stout, Menomonie, Board Member, 2012- Board Member, 1993-1995 Master of Business Wisconsin Administration, 1996 2015 Capital Chapter, Construc President, 2013 Bachelor of Architec REGISTRATIONS tion Specifications Institute Construction Specifica Charter Member ture, 1995 Registered Architect: tions Institute, Capital Oregon, Washington, Architects Council of Or REGISTRATIONS Chapter, Nevada, Utah, Arizona egon Board Member Board Member, 1989-1991 Registered Architect: NCARB Certified Secretary, 1995-1997 Oregon, Michigan, CIVIC AFFILIATIONS LEED 2.0 Accredited Arkansas, NCARB International Code Council Salem Chamber of Com Professional Certified Corporate Member merce, Leadership Salem U.S. Green Building Coun cil Member Firm ANGELA FLORES - Project Architect CHRIS VEIT - Principal Architect, Prime Contact EDUCATION AFFILIATIONS EDUCATION AFFILIATIONS University of Oregon, American Institute of University of Alaska, Council of Education Facil Bachelor of Architecture, Architects, Salem Chap Arctic Engineering, ity Planners, International; 2006 ter. 1981 Member Chapter Librarian, 2012 - University of Oregon, AIA, Salem Chapter; Board REGISTRATIONS Present. Bachelor of Architec Member, 1988-2012, Registered Architect: Construction Specifica ture, 1977 Treasurer 1995-2012 Oregon, NCARB Certi tions Institute, Capital Oregon State Univer Construction Specifications fied Chapter. sity, Institute, Capital Chapter; Corvallis, OR Charter Member, Treasurer 1994-present REGISTRATION Certified Construction Registered Architect: Specifier, 1983-present NARCISSA BARTLEY - Interior Designer Alaska, Oregon, Wash EDUCATION AFFILIATIONS ington, Idaho, Colorado PUBLICATIONS: Oregon State University, IIDAAssociate NCARB Certified State of Alaska, Depart Bachelor of Science - 2014 - Present ment of Transportation and Interior Design Public Facilities Research. Corvallis Habitat for Hu manity 2009-2010 REGISTRATIONS "Carlson Veits design is dramatically Salem Chamber Business different. As a 'building user' it suits Associate, IIDA, Women and Chamber of CSI Commerce our needs each and every day. This 2014-present building simply works, and it works well all the time." Nanci Schneide1; Principal Salem-Keizer School District CARLsON VEIT ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN 8 I CITY OF NEWPORT I CONSULTANTS OF RECORD I CRAIG CARLSON, AIA, LEED, CSI, AP
Principal RELATED PROJECTS Department of Human Services and Oregon Em Role for this project: Additional Quality Review ployment Department; McMinnville, Oregon EXPERIENCE Oregon Employment Department; Salem Field Of Craig Carlson provides over 34 years of extensive fice; Albany Field Office; Eugene Field Office; Bend UI architectural design experience for both the public and Center; Beaverton private sector. Mr. Carlson has managed multi-facility Department of Administrative Services; Salem, and multi-phased projects through all phases including: Oregon public involvement, program, budget, and bond issues Oregon School Boards Association; Salem, Oregon as well as design and construction administration. Craig's experience covers all aspects of architectural Labor & Industries Building; Salem, Oregon consulting services. Some general building type experi Chemeketa Community College - Yamhill Valley ence includes educational facilities, office buildings, Campus Phase 1 Building & Health and Technical Edu recreational facilities, retail centers, religious facilities, cation Center; McMinnville, Oregon; Applied Technol health care facilities, and a variety of commercial and ogy Buildings; Salem Campus industrial projects. Oregon Department of Forestry J.E. Schroeder Seed Orchard - Master Plan, New Administration EDUCATION AFFILIATIONS Building & Freezer Building University of Idaho, AIA, Salem Chapter. Renovation; St Paul, Oregon Bachelor of Architec Board Member, 1985-1986 ture, 1977 Secretary, 1987-88, 1994, 2005 Governor's Residence - Exterior Maintenance and President, 1990, 1998 Repair; Salem, Oregon University of Wisconsin Board Member, 1993-1995 Stout, Menomonie, Lafayette Civic Center - Programming and Design Wisconsin Capital Chapter, Construction Studies; Specifications Institute Lafayette, Oregon REGISTRATIONS Charter Member Keizer City Hall - Space Planning and Feasibility Registered Architect: Architects Council of Oregon Study, Council Chamber Relocation/Remodel, HVAC Board Member, 1989-1991 Oregon, Washington, Replacement; Keizer, Oregon Nevada, Utah, Arizona Secretary, 1995-1997 Keizer City Hall and Police Department - Holding International Code Council NCARB Certified Cell and Corporate Member LEED 2.0 Accredited Restroom Remodel; Keizer, Oregon Professional U.S. Green Building Council Member Firm Oregon State Police - Patrol Office Remodel; Salem Patrol Office Remodel; Salem, Oregon
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I g CHRISTOPHER VEIT, AIA, CSI, CCS
Principal RELATED PROJECTS Equitable Center - 27 years Role for this project: Principal-In-Charge Oregon Department of Administrative Services - Sa EXPERIENCE lem, Oregon Chris Veit has extensive experience with School Dis ODOT - 3 Year Indefinite Delivery, Oregon tricts and other public clients including Municipal and United States Postal Service - 5 Year Indefinite Government agencies. Delivery for Renovation & Repair - State of Oregon: Mr. Veit has over 31 years of diversified experience in Tillamook, Albany, Beavercreek, Coos Bay, Eugene, the Pacific Northwest and Alaska, for both public and Coquille, McMinnville, Mill City, Monroe, Portland, private clients. Some of his expertise includes specifi Springfield, West Salem cation development, construction administration, and United States Air Force - 3 Year Indefinite Delivery, project management. He has been Project Architect Alaska and Project Manager for projects in excess of $60 mil lion in construction cost. His building type experience United States Army Corps of Engineers - Indefinite includes educational, commercial retail, industrial, high Delivery, Alaska & low-rise office buildings, health care, and a variety of Salem - Keizer 24J School District - Ongoing De other building types. ferred Facility Chris has served as a consultant on several projects Maintenance, Salem, Oregon specializing in modular buildings, roof design, repair, Oregon Youth Authority- 2 year Indefinite Delivery, diagnosis and analysis. He has participated in continu on McLaren, Hillcrest, and Geer Correctional Facilities: ing education seminars on roofing and waterproofing, West Coast Bank - Happy Valley, Oregon water intrusion and mold issues, roof inspection, repair and diagnosis. Oregon State University - Corvallis, Oregon Chemeketa Community College - Salem, Oregon EDUCATION AFFILIATIONS Yamhill County Correctional Facility - 2 Projects University of Alaska, Council of Education Facil McMinnville, Oregon Arctic Engineering, 1981 ity Planners, International; University of Oregon, Member Tillamook School District - Roof Design and HVAC Bachelor of Architecture, AIA, Salem Chapter; Board Replacement, Improvements - Tillamook, Oregon 1977 Member, 1988-2012, Delaine Eastin Elementary - New Haven Unified Oregon State University, Treasurer 1995-2012 School District, Union City, CA Corvallis, OR Jane Mears Jr. High - Anchorage, AK Construction Specifications REGISTRATION Institute, Capital Chapter; Chinook Winds Golf Resort - 2 Story low cost stor age building, coordination with local design jurisdiction Registered Architect: Charter Member, Alaska, Oregon, Washing Treasurer 1994-present - Lincoln City, OR ton, Idaho, Colorado Certified Construction Speci NCARB Certified fier, 1983-present
CARLsONI VEIT ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN 10 I CITY OF NEWPORT I CONSULTANTS OF RECORD I MICHAEL W. JUNGE, AIA: RELATED PROJECTS Associate Principal Chemeketa Community College - Salem Campus Building 4 Remodel, Expected Completion March; Role for this project: Additional Quality Review Salem, Oregon EXPERIENCE Oregon School Boards Association; Salem, Oregon Michael Junge has over 19 years of architectural Courthouse Square Remediation; Salem, Oregon and construction management experience, including JEA Memory Care; Arkansas and Michigan prototype design development and construction man agement for a national retail corporation. Mike joined Courthouse Athletic Clubs; Salem, Oregon the firm in 2000 and became an associate principal in • West Salem Addition & Remodel 2007. His experience includes educational facilities, • North Lancaster Addition & Remodel industrial, manufacturing, recreational, commercial • Keizer Addition & Remodel retail, office, and religious projects. Mike's thorough at • Battle Creek New Facility tention to detail, coordination skills, and team spirit are The Gate Youth Activity Center; Independence, Or a valuable asset to any project. Mike's related areas of egon interest are building materials, building methods, and interdisciplinary coordination. West Salem Foursquare Church; Salem, Oregon EDUCATION AFFILIATIONS Westminster Presbyterian Church; Salem, Oregon California Polytechnic American Institute of Renew Consulting; Millersburg, Oregon State University, San Luis Architects, Salem Chapter. Professional Member, Macleay Christian Retreat Center; Salem, Oregon Obispo, Board Member, 2012-2016 Madison Street Industrial Building; Salem, Oregon California President, 2013 Court Street Christian Church; Salem, Oregon Master of Business Construction Specifications Administration, 1996 Institute, Capital Chapter, Cabinet Door Service; Salem, Oregon Bachelor of Architecture, Board Member Zephyr Engineering; Salem, Oregon 1995 CIVIC AFFILIATIONS Vista Properties Investments; Salem, Oregon REGISTRATIONS Salem Chamber of Com 2710 Pringle Industrial Building; Salem, Oregon merce, Leadership Salem Registered Architect: Valley Medical College; Salem, Oregon Oregon, Michigan, Arkan sas, NCARB Certified
MacLeay Feast Hall
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 11 ANGELA M. FLORES, AIA,
Project Architect RELATED PROJECTS Chemeketa Community College, Applied Technol Role for this project: Project Architect ogy Building, Salem, Oregon EXPERIENCE Chemeketa Community College, Welding Building, Salem, Oregon Angela Flores has over nine years of architectural experience including design documents, bidding & ne Chemeketa Community College, Yamhill Valley gotiation, and construction administration. Her experi Campus, McMinnville, Oregon ence includes education facilities, office, recreational, CTP & Literacy Center Alternative Programs, healthcare, senior living, industrial, and governmental Salem-Keizer School District projects. Angela brings a team-oriented attitude to Kennedy Elementary School, Salem-Keizer School every project, while keeping quality documents and District client needs at the forefront. Those aspects are car ried through construction administration to ensure a Hayesville Elementary School, Salem-Keizer School complete project from start to finish. Angela's related District areas of interest include building methods and con Salem Heights Elementary School, Salem-Keizer struction coordination. School District
EDUCATION AFFILIATIONS Myers Elementary School, Salem-Keizer School District University of Oregon, American Institute of Chapman Hill Elementary School, Salem-Keizer Bachelor of Architecture, Architects, Salem Chap School District 2006 ter. Chapter Librarian, 2012 - Barbara Roberts High School Portable Addition, REGISTRATIONS Present. Salem-Keizer School District Registered Architect: Construction Specifica McNary High School, Salem-Keizer School District tions Institute, Capital Oregon, NCARB Certi Parrish Middle School, Salem-Keizer School District fied Chapter. Whiteaker Middle School, Salem-Keizer School District Cummings Elementary School, Salem-Keizer School District Morningside Elementary School, Salem-Keizer School District Sprague High School, Salem-Keizer School District
Salem Heights Elementary School
CAR.I..SONI··· Chemeketa Community College, Welding Building, Rendering VEIT ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN 12 I CITY OF NEWPORT I CONSULTANTS OF RECORD I · NARCISSA BARTLEY, Assoc. IIDA
Interior Designer RELATED PROJECTS
EXPERIENCE CTP & Literacy Center Alternative Programs, Salem-Keizer School District Narcissa Bartley has over 4 years of interior design and construction experience including design docu Interior Material Selection, Salem-Keizer School ments, space planning, renderings.and materials & District FFE selections. She has been with Carlson Veit since Liberty House Child Abuse Assessment Center; February 2014. Narcissa's strengths include under Salem, Oregon standing clients functional needs, aesthetic goals, and Dr. Winstead Dental Clinic Remodel: Salem, Oregon budget parameters. Her experience includes educa Oregon Youth Authority, Equitable Center; Salem, tion facilities, office, healthcare, and govermental proj Oregon ects. Mrs. Bartley is a strategic partner, offering a full range of interior design and space planning services Oregon Real Estate Agency; Salem, Oregon which include programming, finish selection, and Marion County, Space Planning & FFE; Salem, providing furnishings. Narcissa also has experience Oregon developing 3-D computer models and renderings, and Office Improvements, Equitable Center; Salem, is a valuable part of the firm's design process. Oregon Chemeketa Community College - Salem Campus EDUCATION AFFILIATIONS Building 4 Restroom Remodel; Salem, Oregon Oregon State University, Corvallis Habitat for Hu- Mark Nelson Oil Products, Space Planning; Salem, Interior Design manity 2009-2010 Oregon Lithia Auto Stores; Salem, Oregon REGISTRATIONS Salem Chamber Business Associate, IIDA, Women and Chamber of Commerce CSI 2014-present
1115 Commercial Reception Desk- SKSD Liberty House, Salem, Oregon
1115 Commercial Reception Desk- SKSD
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 13 4.3.4 CONSULTANT EXPERIENCE CONTRACTS PREVIOUSLY PROVIDED ONGOING SERVICES Repeat projects for a group of building owners is a Oregon Department of Admin Services major part of our work-load. Our extensive expe State of Oregon rience with budgets, building types, and roofing Governor's Residence (Mahonia Hall): A multi systems puts us in a prime position to serve the phase exterior renovation and rehabilitation project City of Newport efficiently and effectively. Techni for the Oregon Governor's official residence which cal knowledge combined with our proven collabor is on the National Register of Historic Places. ative process will greatly contribute to the success Careful consideration of repair procedures and of the City's future construction projects. specifications was done to ensure that the work would maintain the historic integrity and value of Elements of our past projects similar to the archi the house. Initially a complete investigation of the tectural/engineering services listed in Section 2.5 exterior of the building was performed and a report of the RFP are identified in the following pages. was prepared for the Department of Administrative Experience from working repeatedly with the same Services documenting the condition of the exterior owners on these and other projects have shaped and recommendations for repairs, including photo a particularly efficient approach to ongoing renova documentation of repair areas. tion and new construction work. Phase I involved the restoration of the south and east sides of the house. Work included replace CONTRACTS CURRENTLY PROVIDING ment of wood half-timbers and wood trim, repair ONGOING SERVICES of stucco, replacement of flashing, restoration Salem-Keizer 24J School District of window frames and sashes, recaulking, and Ongoing Deferred Facility Maintenance repainting. April 2009 to Present Size: 4,316 sq. ft. on 1st floor, Contact: Bruce Lathers, Manager Construction Construction Cost $206,000 Services, Salem-Keizer Public Schools, Facilities Phase II included roofing replacement, restoration Operations, 503-391-1133 of masonry chimneys, restoration of leaded glass Carlson Veit Architects was awarded contracts for windows, and repair, recaulking and repainting of 14 schools funded by Salem-Keizer School Dis the north and west sides of the building. trict's 2009 construction bond. The work focuses on Agriculture Building: Revenue Department Office critically deferred maintenance that includes repair, Remodel Size: 2,346 sq. ft.; 3rd Floor Offices renovation and upgrades. Our projects have a vari Remodel ety of scopes and budgets. The work extends over Flood Barrier Project: 5 Buildings three years and includes replacing soffits, siding, Justice Building: 3 Floors Building Remodel roofing, and flooring; repaving parking lots and playgrounds; updating exterior paint; tuck point- Labor & Industries Building: 1-4 Floors - Lobby, ing masonry; removal and replacement of stadium Reception, and Office Alterations; 1st Floor - bleachers to meet current codes. Ombudsman Office Remodel Operations Building & Steam Plant Remodel: Phase I of this project involved remodeling the first floor paint shop of the DAS parking garage for new use as an HVAC shop. Accessibility upgrades were also included. Phase II involved remodeling the former Steam Plant Building for new use as the DAS warehouse. The former warehouse was located in the base ment of the General Services Building. Work included relocation of the boiler and water heater to the basement, replacement of the existing floor slab, construction of conditioned offices and mez Governors's Residence zanine storage space. Construction Cost: $16,000 "~ ...... ~o N r,.••. VEIT ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN 14 I CITY OF NEWPORT I CONSULTANTS OF RECORD I · Unite·d States Postal Service J.E. Schroeder Tree Seed Orchard State of Oregon: 3 Year Indefinite Delivery for St. Paul, Oregon Renovation/Repair Contact: Robert McKee, Facilities Inspector, July 2007 to Present Oregon Department of Forestry, 503-945-7375 Contact: Jim Schmidt, United States Postal Service Equipment Building was built under an agricultural Architect/Engineer, Portland District/United States exemption and includes a maintenance shop, vehi Postal Service, 503-261-5497 cle and equipment storage, seed storage room, Coos Bay Parking Lot: Site Improvements employee locker room and restroom facilities, as including curb/landscape/utility repair, 10,000 sq. well as a general storage area. Construction was ft. asphalt paving repair, and adjustments to site conventional wood frame on a concrete slab. Size: lighting for safety. 4,500 sq. ft.; Construction Cost: $450,000; Com Coquille: Over-roofed the existing built-up asphalt pletion Date: May, 2007 roof and rigid insulation with cover-board and new Administration Building was designed as a pre fully adhered three-tab architectural asphalt shingle fabricated modular office building on a site-built roofing system. The 7,600 sq. ft. project included foundation. Phase 2 also included additional park numerous rooftop penetrations, removal and recon ing area, site utility modifications, water system figuration of damaged roof overhangs with new upgrades, improved driveway access, and other gutter system and all new flashings and windows to site improvements. repair water infiltration. Size: 1,900 sq. ft.; Construction Cost $409,000; Monroe: The existing built-up asphalt roof was Completion Date: August 2008 completely removed and replaced with cover-board Cone Shed addition was an expansion of an exist and 60 mil TPO membrane system with heat ing building used to house bags of harvested tree welded seams. The 1,400 sq. ft. project included seed cones. The original building and the addition numerous rooftop penetrations, all new parapet were constructed using a pole building wood frame covering and flashings. system on a concrete slab floor. Tillamook Parking Lot and Loading Dock: Size: 2,950 sq. ft.; Construction Cost: $46,600; Replaced 20,000 sq. ft. weathered and damaged Completion Date: December 2005; areas. Seed Freezer was a remodel of the building that formerly housed the maintenance shop and admin Oregon Youth Authority istrative offices. The structure is a pre-engineered Indefinite Delivery for Renovation/Repair and metal building on a concrete slab floor. The project Alterations involved complete demolition of existing interior May 2009 to 2011 improvements, installation of a new pre-fabricated Contact: Cole Miller, Maintenance and Operations walk-in freezer box of approximately 900 sq. ft. Supervisor, McLaren Youth Correctional Facility, floor area, and a finished work room with a work 503-981-2562 bench and storage. The project also included an Mclaren Youth Correctional Facility - Wood update of the Seed Orchard Master Plan to include burn, Oregon: all of the current projects and provisions for future Consisted of Campus gas HVAC conversion improvements. replacing the boiler plant with energy efficient Size: 1,500 sq. ft.; Construction Cost: $273,000; HVAC units at each building. Completion Date: October 2008 Hillcrest Youth Correctional Facility- Salem, Oregon: Comprises 17 Buildings ranging in size from 240 sq. ft. to 30,000 sq. ft. Replacement of a walk-in complex of 2 refrigerators and 2 freezers. Geer Roof Remodel (Mclaren Youth Correc tional Facility) - Woodburn, Oregon: Design Services for the renovation of the roof system, including insulation upgrade and a new 20 year single ply membrane. The compound was built in 1954 and is about 45,000 sq. ft.
Tillamook High School Remodel - Entry
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 15 PUBLIC AG NCY CLIENT LIST PROJECT DELIVERY
The following is a listing of some of the public As a local architect we welcome the opportunity agencies, committees, and similar bodies that to team with the City of Newport for all your future Carlson Veit Architects has worked with over the planning & construction projects. years as part of the planning process, some being We believe a high priority in performing the archi school districts and others a broad range of proj tectural/engineering services is timely project ects. delivery. • Tillamook School District Our firm has established the following project approach process for each unique project: • Salem-Keizer Public Schools • Schedule a meeting with Newport's Public Stephanie Whisenhunt, 503-391-1133 Works Department and facility users to review the concerns and conditions for each project. • City of Salem Community Development • Work to establish a list of ideas, priorities, and needs to achieve facility requirements. • Salem City Council • Perform a comprehensive investigation of all the buildings at the earliest available opportu • Salem Riverfront Opportunities Committee nity. • Group similar projects in terms of size, com • Salem Downtown Development Board plexity, building systems, or other established parameters to bid similar projects concurrently • City of Salem Parks & Recreation Agency by qualified contractors. Using this strategy, change orders and delays will be kept to a minimum. • Willamette Lutheran Homes Board of Directors Newport's proposed public improvement projects will first require a scope of services that will define • Willamette Lutheran Homes Residents Advisory what types of sub-consultant are needed. Our Council management approach will produce bidding docu ments for owner review promptly. Our design team • Wilsonville Design Review Board will finalize documents after owner review in the most timely manner possible. • Trapper Creek Citizens Advisory Committee Carlson Veit Architects prides itself on problem solving. Our architects and designers have the • Army Corps of Engineers expertise, creativity, and motivation to push limits in innovative design under strict budgetary con • Keizer Urban Renewal Advisory Board straints. To control costs and insure quality work, every one of our design projects is tailored to the particular budget specific to each project's scope. • Keizer Planning Commission One of our first steps in the design process is to establish priorities and consider maximum impact • Polk Co. Fire District No. 1 Advisory Committee for money spent. By working closely with Newport's staff and user groups, we evaluate facilities in • Salem YWCA House Committee terms of function and maintenance priorities. Our project approach includes presenting value options • General Accounting Office, U.S. Government for consideration, constructibility, contractor friendly solutions, and value engineering disciplines. • City of Stayton Planning Commission As your architect, personal involvement with cost control allows better bid results. Our office can pro vide construction cost estimating in house.
CARLsON VEIT ARCHITECTS PC' ARCHITECTURE • INTERIOR DESIGN 16 I CITY OF NEWPORT I CONSULTANTS OF RECORD I 4:3.5 SUPPORT INFORMATION
Below we have listed special services and or qualifications that our firm has that would benefit the City of Newport. Proposer agreement to Attachment A and insurance information is located on page 19.
CARLSON VEIT ARCHITECTS FULL SERVICE BENEFITS: Architecture & Interior Design As our client, you will receive the benefit of our en Christopher Veit - Chris is a Certified Construc tire staff, including 2 principals, 1 assoc principal, tion Specifier. CCS certification demonstrated ex 2 architects, 2 architect interns, 1 drafter, 1 interior cellence in specifications and contract document designer, and 2 office staff. preparation. CCS certification brings value and One main benefit of a medium sized firm is the added benefits to any project and/or project team. luxury of not only 1 Prinicpal-in-Charge, but having Certification is obtained through additional educa a secondary Principal available for constructa tion and vigorous testing. bility review and various quality control issues Angela Flores - Angela has been the project throughout the length of the project. manager and now project architect on all of SKSD projects as well as assisted with most of our pre SIMILARITIES TO THE CITY'S COR vious COR projects with the City of Salem com pleted through Carlson Veit since 2009. She has • Repeat work for repeat public owners perform ing ongoing renovation and new minor con a tremendous amount of experience working with the city and the school district and understand struction projects ing school schedules and specific time-lines while Increasing energy savings and building lon working under tight budget demands. gevity by upgrading building envelope and mechanical/electrical systems SUSTAINABILITY EXPERIENCE: • Preparation of feasibility assessments, exist Carlson Veit Architects realizes the tremendous im ing condition reports, future planning, and cost pact buildings have on our environment. We have estimates made a commitment to design healthy, energy-ef ficient, green buildings using sustainable products, systems and practices. Our projects incorporate as many integrated design elements as feasibly pos sible while meeting the needs of our clients. Carlson Veit's staff promotes responsibility for sus tainable design as we move into the future by: • Encouraging sustainable design including re source conservation. • Collaborating with industry leaders to improve current practices and utilize integrated ap proaches to achieve a sustainable future. • Developing sustainable standards. • Communicating the beneficial economics of en vironmentally responsible design to both public Tillamook High School Entry and private sector clients. • Fostering sustainable design by sharing knowledge and actively promoting sustainable practice throughout our areas of influence.
Chinook VWnds Casino Resort Storage Addition - Ariel View
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 17 REFERENCES Public Agency General Contractors John Abel, Project Manager- SKSD- 24J Corner Woodburn Construction Company stone Management Group, Inc. Bert Bartholomew 9600 SW Barnes Road, Suite 125 683 Glatt Cir Salem, Oregon 97311 Woodburn, OR 97071 503-94 7-1876 503-981-9504 Jan Fritz, Deputy Chief Administrative Officer Larry & Ken Dalke Marion County Dalke Construction Co., Inc. 555 Court Street NE P.O. Box 5170 Salem, Oregon 97302 Salem, Oregon 97304 503-588-5212 503-585-7 403 Cole Miller, Maintenance Operations Rich Duncan Supervisor- Mclaren Youth Correctional Rich Duncan Construction Facility P.O. Box 21183 2630 North Pacific Hwy Keizer, Oregon 97307 Woodburn, Oregon 97071 503-390-4999 503-981-2562 C.D. Redding Construction, Inc. Stephanie Whisenhunt, Facilities Cory Redding Project Coordinator- Salem-Keizer 24J School 2060 Vista Avenue SE District Salem, Oregon 97302 503-391-1133 503-581-0048
Private Owners Nathan J. Levin Nathan Levin Co. P.O. Box 4174 Salem, Oregon 97302 503-581-8098 Laurie Miller, Building Manager Dana Bebee, Maintenance Manager Equitable Center 530 Center Street NE Salem, Oregon 97301 503-399-7 412 David Truitt Truitt Bros., Inc. P.O. Box 309 Salem, Oregon 97308-0309 Roberts High School 503-362-367 4
The best approach includes a healthy dose ofgood relation ships between the design team and building committee which Carlson Veit embraces as part of its culture. CARLS ON,cr Roberts High School - Learning Resource Lab VEITl ARCHITECTS PC ARCHITECTURE • INTERIOR DESIGN 18 I CITY OF NEWPORT I CONSULTANTS OF RECORD I ARCH'ITECTURAL DISCIPLINES INSURANCE COVERAGE SERVICES OFFERED Carriers Professional services are provided for all phases PAYNE WEST INSURANCE - of project development. Outside consultants are PROFESSIONAL, GENERAL, AUTOMOBILE, & retained by the firm for most site surveys, engi LIABILITY neering, and geotechnical work. SAIF CORPORATION - WORKERS COMPEN SATION ARCHITECTURE INTERIORS Amount of Coverage DESIGN DESIGN • Schematic Design • Programming Professional Liability ...... $2,000,000 • Schematic Design • Design Development Business Liability ...... $2,000,000 • Working Drawings • Design Counseling • Specifications • Presentation Drawings Automobile Liability ...... $1,000,000 • Bid Consultation • Working Drawings • Contract Preparation • Specifications Bonding Company • Construction Observation • Contract Administration None: Bonding not required or applicable to profes • Furniture and Casework • Field Coordination sional design firms. • Construction Observation Design • Project Closeout • Graphics and Signage Design Tax ID Number PLANNING • Color Coordination Federal ID# 93-0876713 • Finish Material Selection • Feasibility Studies State ID# 348426-9 • Site Selection • Site Analysis and Devel- PLANNING opment • Feasibility Studies LITIGATION HISTORY • Floor Area Evaluation/ • Master Planning Carlson Veit has never been named in any litiga Space Planning tion claims during the history of the firm. SUSTAINABLE DESIGN RELATED SERVICES • Green Building Design There are no current or pending disputes, claims or • Lighting Design • Energy Conservation litigation, administrative proceedings or investiga Planning • Accessibility Design • Americans with Dis tions that could impact the reputation or financial • Solar Design viability of Carlson Veit Architects. • Daylighting Design abilities Act Compliance Studies RELATED SERVICES EMPLOYMENT OPPORTUNITY • Roofing Investigations and The architects and Reports designers at This firm subscribes fully to equal opportunity • Roofing Consulting regardless of race, religion, sex, or national origin as • Lighting Design Carlson Veit are factors for evaluating any person for: Employment, • Post-Occupancy Analysis known for their Salary increases, Promotion, Eligibility for benefits, ability to handle Termination due to reduction of staff, Termination GRAPHIC SERVICES projects on dif for cause, any other personnel action • Computer Generated The office staff has been assembled to enable the Models and Renderings ficult sites with firm to meet its obligations to clients and to conduct • Virtual Reality Productions tight budgets. itself as a professional business organization. Each • Pen and Ink Renderings applicant for employment will be evaluated on the • Building and Site Models basis of educational training, employment experi ence, professional licensing (when appropriate), apparent aptitude, ability, attitude, personal appear PROPOSER AGRE ance, and potential to participate in the firm's activities. The policy of evaluating individual perfor Carlson Veit Architects, the proposer agrees to mance and ability, in relation to the requirements abide by the conditions of the City's Professional for the firm, shall apply to all personnel actions. Services agreement, Attachment A, of this RFP.
CARLSON VEIT ARCHITECTS I CITY OF NEWPORT I 19