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Committee of the Whole / Council Meeting Agenda Monday, January 21, 2019, 6:00 Pm to Be Held in the Council Chambers

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Committee of the Whole / Council Meeting Agenda Monday, January 21, 2019, 6:00 Pm to Be Held in the Council Chambers CORPORATION OF THE TOWN OF SMOOTH ROCK FALLS COMMITTEE OF THE WHOLE / COUNCIL MEETING AGENDA MONDAY, JANUARY 21, 2019, 6:00 PM TO BE HELD IN THE COUNCIL CHAMBERS 1. Call Meeting to Order / Roll Call 2. Declaration of Pecuniary Interest and the General Nature Thereof 3. Approval of Agenda 3.1 Approval of Agenda 4. Petitions and Delegations 4.1. Administration and Finance 4.2. Public Works 4.3. Recreation 5. Mayor's Report 6. Reports from Committees and Municipal Officers 6.1. Administration and Finance 6.1.1. 1/3 Tax Free Exemption For Municipal Elected Officials 6.2. Public Works 6.3. Recreation 7. Correspondence 7.1. Administration and Finance 7.1.1. Request for Support from the Municipality of Mattice - Val Côté 7.1.2. Request for support from the City of Hamilton, the Town of Kearney and the Municipality of South Bruce Peninsula Page 1 of 67 7.1.3. Descision regarding cannabis retail stores 7.2. Public Works 7.3. Recreation 7.3.1. Letter from the Smooth Rock Falls Historical Society regarding the Heritage Trust and recognition for Mr. R.H. Holmes 8. Resolutions 9. By-Laws 9.1 2019 Interim Tax By-Law 9.2 By-Law #2019-03; Being a By-Law to authorize the execution of a Lease agreement with College Boreal 10. Unfinished Business 11. Other Business 12. Announcements 13. Closed Session 13.1. Move into Closed 13.1.1. Council move into Closed Session 13.2. A proposed or pending acquisition or disposition of land by the municipality or local board as per section 239 (2) (c) of the Municipal Act 2001. 13.3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per section 239 (2) (e) of the Municipal Act 2001. 13.4. Meeting for the purpose of educating or training the members as per section 239 (3.1) of the Municipal Act 2001. 13.5. Meeting Reconvene Page 2 of 67 13.5.1. Council meeting reconvene 14. Adjournment 14.1 Adjournment Page 3 of 67 Page 4 of 67 Town of Smooth Rock Falls File No: Staff Responsible: Yvan Marchand Item No: AIR - 0992 Prepared For: Council Agenda Date: 21 Jan 2019 RE: 1/3 Tax Free Exemption For Municipal Elected Officials DESCRIPTION 1/3 Tax Free Exemption For Municipal Elected Officials RECOMMENDATION BE IT RESOLVED THAT the information on the 1/3 tax free exemption for municipal elected officials be received for information and discussion purposes. SUMMARY The Federal Government in its budget 2017 (March) contained a legislative change to eliminate the 1/3 tax exemption for elected officials effective starting in 2019. The change received royal assent on June 22, 2017 (Bill C-44). In order to comply with the new legislation from Canada Revenue Agency, administration as moved with the implementation. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: Page 5 of 67 be added for discussion Luc Denault Chief Administrative Officer Page 6 of 67 Town of Smooth Rock Falls File No: Staff Responsible: Veronique Dion Item No: AIR - 1006 Prepared For: Council Agenda Date: 21 Jan 2019 RE: Request for Support from the Municipality of Mattice - Val Côté DESCRIPTION Request for Support from the Municipality of Mattice - Val Côté RECOMMENDATION Council support resolution #18-190 from the Municipality of Mattice - Val Côté in regards to the requested change of wording of the Council members Declaration of Office. SUMMARY There are concerns regarding Paragraph 4 of the Declaration of Office. It is said to be outdated, irrelevant to the current political state of affairs and possibly offensive to some. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Comments: be added to agenda Page 7 of 67 Luc Denault Chief Administrative Officer Page 8 of 67 Municipalite de mATU~~; A , Municipality of ~COTE Sac postal/ P.O. Bag 129, Mattice, Ont. POL 1TO (705) 364-6511 - Fax: (705) 364-6431 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 1lh Floor Toronto, ON PsG 2E5 Attention: Honourable Steve Clark, Minister Honourable Minister, Re: Paragraph 4 of the Declaration of Office Section 232 of the Municipal Act, 2001 (Ontario) provides that a person cannot take a seat on the council of a municipality until he or she takes the declaration of office on the form established by the Minister for that purpose. In its current version, the declaration of office contains a statement whereby newly elected members of Council promise and declare their faith and allegiance to the Queen. Said statement is considered by many as irrelevant to the current political state of affairs, while many others find it simply offensive. The Municipality of Mattice- Val Cote recently passed the enclosed resolution requesting that your Ministry amend paragraph 4 of the Declaration of Office in order to address these very legitimate concerns. Mayor Encl. Resolution no. J.8-J.go Page 9 of 67 Municipalite de mATU~~; A , Municipality of ~COTE Sac postal/ P.O. Bag 129, Mattice, Ont. POL 1TO (705) 364-6511 - Fax: (705) 364-6431 Meeting no. 18-15 Resolution no. 18-190 Date: December 1oth, 2018 Moved by: Daniel Grenier Seconded by: Steve Brousseau WHEREAS the requirement for members of municipal Council to be faithful and to bear true allegiance to the Queen is considered by many to be outdated and representative of a different era, and; WHEREAS said requirement can go against or be contrary to an individual's culture, principles and beliefs, and; WHEREAS said requirement presents an obstacle for some individuals who would haye otherwise been willing to run for Council and serve a.t the municipal level of government; NOW THEREFORE BE IT RESOLVED THAT the Ministry of Municipal Affairs and Housing and its Minister modify the wording of paragraph four of the Declaration of Office to make it more inclusive and representative of the times, and; BE IT FURTHER RESOLVED THAT the Ministry consider replacing paragraph four of the Declaration of Office with the following wording: ··1 will be faithful and bear true allegiance to my country, Canada, and to its three founding nations··, and; BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to the Ministry of Municipal Affairs and Housing, to the Premier of Ontario, Doug Ford, to our provincial and federal parliament representatives, Guy Bourgouin and Carol Hughes, and to all Ontario municipalities. Carried / Defeated Deferred Mayor, Marc Dupuis Presiding Officer Recorded Vote (unanimous unless indicated below) Name Yeas Neas Absten.tion Dupuis, Marc Brousseau, Steve Grenier, Daniel Lemay, Richard Malenfant, Joyce Page 10 of 67 Town of Smooth Rock Falls File No: Staff Responsible: Veronique Dion Item No: AIR - 1004 Prepared For: Council Agenda Date: 21 Jan 2019 RE: Request for support from the City of Hamilton, the Town of Kearney and the Municipality of South Bruce Peninsula DESCRIPTION Request for support from the City of Hamilton, the Town of Kearney and the Municipality of South Bruce Peninsula RECOMMENDATION Council support the City of Hamilton, the Town of Kearney and the Municipality of South Bruce Peninsula in their request that a working group be formed to review and perfect the process in which the voters list is created. SUMMARY The Town of Smooth Rock Falls experiences 172 discrepancies to the voter list during the last elections, this does not include the revisions that where done through voter lookup by electors. The amount of inaccuracies affected over 15% of the voters list that needed to be corrected by the Clerk and the electors and that needed to be reported to MPAC by the Clerk. Department Manager: Finance Manager: City Manager: CAO RECOMMENDATION: __X__ YES _____ NO Page 11 of 67 Comments: Luc Denault Chief Administrative Officer Page 12 of 67 City of Hamilton Stephanie Paparella Hamilton City Hall Legislative Coordinator 71 Main Street West, 1st Floor Office of the City Clerk Hamilton, Ontario Phone (905) 546-2424 Ext. 3993 Hamilton Canada L8P 4Y5 Fax # (905) 546-2095 www.hamilton.ca [email protected] January 3, 2019 Doug Brewer Minister s Chief of Staff Director of Policy Ministry of Finance Ministry of Municipal Affairs Frost Building South, 7th Floor 777 Bay Street, 17th Floor 7 Queen’s Park Crescent Toronto, ON Toronto, ON M5G 2E5 M7A 1Y7 Carla Y. Nell Angela Morgan, CMO, AOMC Vice President, Municipal and Stakeholder President Relations AM CTO Municipal Property Assessment Corporation 2680 Skymark Avenue 1340 Pickering Parkway, Suite 101 Mississauga, ON Pickering, ON L4W 5L6 L1V0C4 Stephane Perrault Greg Essensa Chief Electoral Officer of Canada Chief Electoral Office of Ontario Elections Canada Elections Ontario 30 Victoria Street 51 Rolark Drive Gatineau, Quebec Toronto ON K1A0M6 M1R3B1 Please be advised that Hamilton City Council at its meeting of December 19, 2018, approved Item 7.3, which reads as follows: 7.3 Maintaining the Voters" List for Municipal Elections WHEREAS, concerns over the quality of the Municipal Voters List is not a new phenomenon; WHEREAS, in 2012, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) published a Voters List Position Paper and since that time has been advocating for transformational changes to the way that Ontario creates and maintains the Voters’ List for municipal elections; WHEREAS, the Preliminary List of Electors, which forms the Voters’ List in Ontario, is supplied by data from the Municipal Property Assessment Corporation (MPAC); WHEREAS, despite the incremental changes made by MPAC, MPAC has a limited ability
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