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Meetings, Agendas, and Minutes Public Document Pack TOWN COUNCIL 19 March 2021 Dear Councillor NOTICE IS HEREBY GIVEN that a Remote Meeting of the Full Town Council at which your attendance is summoned, will be held online on Wednesday, 24th March 2021 at 7.00 pm to transact the business specified in the following Agenda as set out. To join the meeting, please click the following link or click the ‘Join Meeting’ button in the Zoom app and enter the meeting ID: 818 0572 2337 and Passcode: 727822. If wishing to join by telephone, please dial: +44 203 481 5237 United Kingdom Note – calls are charged at Zoom rates and +44 203 481 5240 United Kingdom are payable by the user. More info at +44 131 460 1196 United Kingdom https://zoom.us/zoomconference/rates +44 203 051 2874 United Kingdom After dialling the number, when requested enter the meeting ID 818 0572 2337 with no spaces followed by #, then when prompted for participant ID enter #, then when prompted for meeting passcode enter 727822 followed by # Andrew McKenzie Town Clerk Distribution: The Mayor and Members of Dawlish Town Council as follows: Councillors Foden (Mayor), Mawhood (Deputy Mayor), Dawson, Goodman-Bradbury, Heath, James, M. Lowther, T. Lowther, Mayne, J. Petherick, L. Petherick, Prowse, Tamlyn, Taylor, Woods and Wrigley Page 1 For information – to be taken as read: 1 Declarations of Interest – Members are reminded that they should declare any interests at agenda item 3 in respect of the items to be considered and are also advised that the timescale to alter their stated interests with the District Council’s Monitoring Officer is 28 days. 2 Items requiring urgent attention – to consider those items which, in the opinion of the Committee Chair, should be considered by the meeting as matter of urgency (if any). To be taken at the end of the meeting. Any items not listed on the agenda and decisions made may be open to legal challenge. 3 The Freedom of Information Act 2000 deems that all information held by this Council should be freely available to the public unless it falls under one of 23 exemptions. 4 The Data Protection Act 2018 precludes this Authority from publishing the names, addresses or other private information of individuals unless written permission is given by the individual for such details to be made public. Therefore, where necessary, personal details have been removed from the papers attached to ensure that information held is available, but individuals are protected. 5 Mobile telephones Councillors and members of the public are requested to ensure that mobile phones are switched to ‘silent’ during the meeting to avoid disruption. 6 Recording this meeting will be recorded. 7 Public Participation: Members of the public will be given an opportunity to address Councillors present at this meeting regarding agenda items, at the discretion of the Chairman. Members of the public will also be given an opportunity to discuss Town Council activities not on the current agenda after the close of the meeting. The comments of members of the public and electors of the parish who speak before the start of the meeting or following the close of the meeting will not form part of the Minutes of the meeting. Page 2 A G E N D A PART I (Open to the Public) 1. Apologies for Absence To receive, note and where requested, approve the reasons for apologies for absence. 2. Agreement of the Agenda between Parts I and II 3. Declarations of Interest To declare any disclosable interests relating to the forthcoming items of business (if any). 4. Dispensations To receive and consider requests for dispensation (if any). 5. Minutes (Pages 5 - 14) To approve, sign and adopt the minutes of the Town Council meeting held on 6. Town Clerk's Report (Verbal Report) To receive any updates from the Town Clerk (if any). 7. Town Mayor's Announcements (Verbal Report) To receive the Town Mayor’s announcements (if any). 8. Annual Parish Meeting Given the pre-election period for the Devon County Council and Police & Crime Commissioner elections begins on 24 March and will end at midnight on 6 May, Council is recommended to reschedule the Annual Parish Meeting from 7 April to 26 May 2021 (if holding a meeting, it must be held by 31 May). 9. Risk Management Report (Pages 15 - 122) To note the Risk Management Report, together with the associated Risk Register and approve the action plans. Page 3 10. Interim Internal Audit Report (Pages 123 - 132) To receive and note the Internal Auditor’s Interim Report. 11. The District of Teignbridge (Off-Street Parking Place) Order 2021 (Pages 133 - 142) To consider the proposed Off-Street Parking Places Order for 2021 and make representations (if any) to Teignbridge District Council. PART II - PRIVATE Items which may be taken in the absence of the Public and Press on grounds that Exempt Information may be disclosed as defined in the Local Government Act 1972 and / or the Public Bodies (Admission to Meetings) Act 1960. Nil. Page 4 Agenda Item 5 Dawlish Town Council Minutes of a Remote Meeting of the Town Council held on Wednesday, 3rd March 2021 at 7.00 pm Present: Councillors Foden (Mayor), Mawhood (Deputy Mayor), Dawson, Goodman-Bradbury, Heath, M. Lowther, T. Lowther, J. Petherick, L. Petherick, Prowse, Tamlyn, Taylor, Woods and Wrigley. Absent: Councillors James and Mayne In attendance: Andrew McKenzie, Town Clerk Angie Weatherhead, Events, Projects & Tourism Officer Public Participation: There was no public participation The following minutes will be considered for approval at the next meeting of the Town Council and may be subject to change until that time. Part I Prior to the commencement of the meeting, the Mayor advised that she would taking agenda items 14 and 15 after item 5, Minutes. 379 APOLOGIES FOR ABSENCE An apology for absence was received from Councillor Mayne. Councillor Woods advised he was working and would join the meeting as soon as able. Resolved that the apology for absence be noted. 380 AGREEMENT OF THE AGENDA BETWEEN PARTS I AND II There was no Part II. 381 DECLARATIONS OF INTEREST There were no declarations of interest. 382 DISPENSATIONS There were no dispensations. 1 Page 5 Dawlish Town Council Councillor Woods joined the meeting at 19:07. 383 MINUTES Members considered the minutes of the meeting held on February 2021. Resolved that the minutes of the meeting held on 3 February 2021 be approved and signed as a correct and accurate record. 384 TOURISM STRATEGY WORKING GROUP It was proposed and seconded that Councillor Mayne be appointed to the Tourism Strategy Working Group, subject to her agreement. Resolved that Councillor Mayne be appointed to the Tourism Strategy Working Group, subject to her agreement. 385 TOURISM STRATEGY - PUBLIC CONSULTATION Members considered the draft Tourism Strategy Document for public consultation. The Chairman of the Working Group thanked representatives from Cockwood Community Network, Dawlish Chamber of Trade, Dawlish Warren Tourism and Holcombe Residents Association for attending the last meeting and providing useful comments which would be included in the wider consultation responses. The Working Group would analyse completed comments and amend the strategy where necessary, before presenting the final document to Council in April for adoption. Following discussion, it was • deemed necessary to provide guidance on the types of comments that were necessary, to accompany any survey document; and • have regard to the study document produced in the recent past by a Town Centre Consultant. Resolved that the draft Strategy Document go out to consultation with the results and final iteration of the Strategy Document being presented to the April meeting for possible adoption. 386 MINUTES OF COMMITTEES FOR ADOPTION Resolved that the minutes set out below, approved by the relevant Committee and signed by the Chairman as a correct record of that meeting, be adopted: • Civic Amenities Committee – 20 January 2021 2 Page 6 Dawlish Town Council • Finance & General Purposes Committee – 21 January 2021 • Planning Committee – 28 January 2021 387 TOWN CLERK'S REPORT The Town Clerk submitted that: • A number of complaints had been received from residents and councillors regards the flood water under the colonnades at Tuck’s Plot. Network Rail had advised in January that engineers were examining potential solutions which would be reported back when known, however no information had been since received. He suggested that comments be directed to Network Rail direct, in the hopes that additional pressure resolves the situation before the tourist season begins which will be vital for rejuvenating the Parish following the Covid-19 pandemic. Comments could be submitted to Network Rail by: o Visiting www.networkrail.co.uk/communities/contact-us o Via Twitter using the handle @SouthwestRRP o Telephoning 03457 11 41 41 (local rates apply) • The Council had been unsuccessful in its Business Interruption Insurance claim due to the Covid-19 pandemic; • The Council had been successful in receiving grant claims via Teignbridge relating to the Covid-19 pandemic for loss of income – this included approximately £1,800, £2,000 and if successful a further £9,000 was awaited. • The Council’s Kickstart applications had been submitted to the Gateway Organisation acting on our behalf (Torbay Council) who had in turn forwarded them on to the Department for Work and Pensions for consideration. Torbay had commended the Council for its job descriptions and it was hoped two suitable 16-25 year olds would be able to be interviewed and employed for a minimum of 6 months going forward. • The Council continues to await the decision of the government as to whether face- to-face council meetings will resume from 6 May. National organisations continue to lobby the government for the provisions to continue, the Secretary of State acknowledges the benefit however, primary legislation is required to effect the change and there was, allegedly not enough parliamentary time left.
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