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9 June 2017 (PDF) CLEVELAND FIRE AUTHORITY O R D I N A R Y MEETING 9 J U N E 2 0 1 7 - 11. 0 0 A M CLEVELAND FIRE BRIGADE, TRAINING & ADMINISTRATION HUB, ENDEAVOUR HOUSE, QUEENS MEADOW BUSINESS PARK, HARTLEPOOL, TS25 5TH MEMBERS OF CLEVELAND FIRE AUTHORITY - HARTLEPOOL : Councillors - Rob Cook, Marjorie James, Ray Martin-Wells MIDDLESBROUGH : Councillors - Jan Brunton, Teresa Higgins, Naweed Hussain, Tom Mawston REDCAR & CLEVELAND : Councillors - Neil Bendelow, Norah Cooney, Ray Goddard, Mary Ovens STOCKTON ON TEES : Councillors - Gillian Corr, Paul Kirton, Jean O’Donnell, Mick Stoker, Bill Woodhead A M E N D E D A G E N D A 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF MEMBERS INTEREST 3. TO CONFIRM THE MINUTES OF:- 3.1 Executive (Appointments) Committee - 21 April 2017 3.2 Executive Committee - 12 May 2017 3.3 Audit & Governance Committee - 19 May 2017 3.4 Cleveland Fire Authority Annual Meeting – 2 June 2017 4a TO RECEIVE COMMUNICATIONS RECEIVED BY THE CHAIR 4b TO RECEIVE THE REPORT OF THE LEGAL ADVISER AND MONITORING OFFICER - Business Report 2017/18 (deferred from 02/06/17) 5. TO RECEIVE THE REPORTS OF THE CHIEF FIRE OFFICER 5.1 Annual Performance and Efficiency Report 2016/17 5.2 Strategic Planning and Community Integrated Risk Management Plan 2018/19 – 2021/22 5.3 Information Pack 6. ANY OTHER BUSINESS WHICH, IN THE OPINION OF THE CHAIR, SHOULD BE CONSIDERED AS A MATTER OF URGENCY OFFICIAL CLEVELAND FIRE AUTHORITY O R D I N A R Y MEETING 9 J U N E 2 0 1 7 - 11.00A M CLEVELAND FIRE BRIGADE, TRAINING & ADMINISTRATION HUB, ENDEAVOUR HOUSE, QUEENS MEADOW BUSINESS PARK, HARTLEPOOL, TS25 5TH A M E N D E D A G E N D A - 2 - 7. LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION ORDER) 2006 Members are requested to pass the following resolution:- “That under Section 100(A) (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) Order 2006, namely information relating to an individual, information relating to the financial or business affairs of any particular person (including the authority) holding that information. 8. TO CONFIRM THE CONFIDENTIAL MINUTES OF COMMITTEES:- 8.1 Executive (Appointments) Committee on 21 April 2017 8.2 Executive (Disciplinary Hearing) Committee on 28 April 2017 8.3 Executive Committee on 12 May 2017 9. ANY OTHER CONFIDENTIAL BUSINESS WHICH, IN THE OPINION OF THE CHAIR, SHOULD BE CONSIDERED AS A MATTER OF URGENCY OFFICIAL AGENDA ITEM 3.1 C L E V E L A N D F I R E A U T H O R I T Y MINUTES OF EXECUTIVE COMMITTEE MEETING APPOINTMENTS 21 APRIL 2017 PRESENT: CHAIR Councillor Jan Brunton – Middlesbrough Council MIDDLESBROUGH COUNCIL Councillor Tom Mawston REDCAR & CLEVELAND BOROUGH COUNCIL Councillor Mary Ovens STOCKTON ON TEES BOROUGH COUNCIL Councillors Jean O’Donnell, Mick Stoker, William Woodhead MBE AUTHORISED OFFICERS Legal Adviser & Monitoring Officer BRIGADE OFFICERS Democratic & Administration Manager APOLOGIES: Councillor Marjorie James – Hartlepool Borough Council 118. DECLARATION OF MEMBERS INTERESTS It was noted no Declarations of Interests were submitted to the meeting. 119. LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION ORDER) 2006 RESOLVED “That under Section 100(A) (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that it involves the likely disclosure of exempt information as defined in the paragraph 1 of Part 1 Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) Order 2006, namely information relating to any individual” 120. CONFIDENTIAL REPORT OF THE LEGAL ADVISER & MONITORING OFFICER 120.1 Appointment of Independent Persons The Legal Adviser & Monitoring Officer (LAMO) informed Members that the Localism Act 2011, requires that a relevant authority must include provision for the appointment “of at least one Independent Person” in addition to the following requirements: That the vacancy be advertised in such a manner that the Authority considers likely to bring it to the attention of the public The person has submitted an application to fill the vacancy through the Authority The person’s appointment to be approved by the majority of the Members of the Authority OFFICIAL 1 EXECUTIVE COMMITTEE 21 APRIL 2017 120.1 Appointment of Independent Persons (cont) A general prohibition upon a person being an Independent Person if they have been a Member, Co-opted Member or Officer of the Authority during the past five years The LAMO informed Members that the appointment would be for a four year period and that applications had been received from twelve candidates from which four were short listed. He advised that one candidate had withdrawn from the process and that three were to be interviewed. Members interviewed the three candidates, following which, two were recommended for appointment as Independent Persons by Cleveland Fire Authority at its Annual Meeting. RECOMMENDED:- (i) That the report be noted. (ii) That the two recommended candidates be appointed as Independent Persons by the Fire Authority at its Annual Meeting for a four year term of office, commencing 1 July 2017 to 30 June 2021. COUNCILLOR JAN BRUNTON CHAIR OFFICIAL: EXECUTIVE COMMITTEE MINUTES – 21 APRIL 2017 2 AGENDA ITEM 3.2 C L E V E L A N D F I R E A U T H O R I T Y MINUTES OF EXECUTIVE COMMITTEE MEETING 12 MAY 2017 PRESENT: CHAIR Councillor Jan Brunton – Middlesbrough Council HARTLEPOOL BOROUGH COUNCIL Councillor Rob Cook (substitute) MIDDLESBROUGH COUNCIL Councillor Tom Mawston STOCKTON ON TEES BOROUGH COUNCIL Councillors Jean O’Donnell, Mick Stoker, William Woodhead MBE AUTHORISED OFFICERS Chief Fire Officer, Director of Corporate Services, Legal Adviser & Monitoring Officer, Deputy Treasurer APOLOGIES: Councillor Marjorie James – Hartlepool Borough Council Councillor Mary Oven – Redcar & Cleveland Borough Council In accordance with Standing Order No. 35 Councillor Rob Cook substituted for Councillor Marjorie James. 124. DECLARATION OF MEMBERS INTERESTS It was noted no Declarations of Interests were submitted to the meeting. 125. MINUTES RESOLVED - that the Minutes of the Executive Committee on 10 March 2017 and the Executive (Appointments) Committee on 21 April 2017 be confirmed. 126. REPORTS OF THE CHIEF FIRE OFFICER 126.1 Fire Inspection Regime Update The Chief Fire Officer gave a presentation to Members outlining the Home Office Fire Inspectorate. This covered: Ministerial Vision Police Effectiveness Inspection of Fire Services Is Effectiveness Transferable to Fire Current considerations Is Efficiency Transferable Current HMIC options Is Leadership Transferable HO-agreed Set of Principles Next Steps / Timeline Current Thinking – Police PEEL OFFICIAL 1 EXECUTIVE COMMITTEE 12 MAY 2017 126.1 Fire Inspection Regime Update continued The CFO noted that from a resource perspective, the Authority had lost 30% of its operational staff and 20% of its support workforce due to 44% cuts in funding. He said that the Authority knew the areas where it needed to put the extra work in leading up to inspection and would expend its limited resources accordingly. Councillor Stoker asked if this would have an impact on the Authority delivering a Co-responder service. The CFO said the wider implication would be whether Fire and Rescue Authorities will continue delivering the Emergency Medical Response (EMR) if the FBU fails to negotiate a pay increase for firefighters delivering the service. In addition, the cost to Fire Authorities for delivering this non-statutory function is something that will need to be considered by Members if the Authority does not get commissioned to deliver the service. The CFO said that the challenge will come when the Authority is asked why it is doing something that is not statutory. Councillor Mawston asked if Members would be given ample opportunity to consider these issues individually. The CFO confirmed that the Director of Corporate Services was currently leading a fundamental review of the Community Integrated Risk Management Plan and as part of that process the Authority would be involved in setting that direction. Councillor O’Donnell asked whether flooding would become a statutory duty. The CFO confirmed that he supports the position that flooding should be a statutory duty and informed Members that central government grants to cover the provision of flooding services had ceased. RESOLVED - That the presentation outlining the Fire Inspection Regime be noted. 127. LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION ORDER) 2006 RESOLVED “That under Section 100(A) (4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business, on the grounds that it involves the likely disclosure of exempt information as defined in the paragraphs 1 & 3 of Part 1 Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) Order 2006, namely information relating to an individual and information relating to the financial or business affairs of any particular person (including the authority holding that information). 128. CONFIDENTIAL MINUTES RESOLVED - that the Confidential Minutes of the Executive (Appointments) Committee held on 21 April 2017 and the Executive (Disciplinary Hearing) Committee held on 28 April 2017 be confirmed. OFFICIAL: EXECUTIVE COMMITTEE MINUTES – 12 MAY 2017 2 EXECUTIVE COMMITTEE 12 MAY 2017 129. TO RECEIVE THE CONFIDENTIAL JOINT REPORT OF THE CHIEF FIRE OFFICER AND TREASURER 129.1 Asset Management Plan – Fleet Capital Spend 2017/18 The CFO informed Members of the outcomes of the procurement exercise for two fire appliances set out in the Authority’s Asset Management Plan.
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