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Dd/Dsd Cds Procedures Manual for Adm 21/04/17 Appendices

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Dd/Dsd Cds Procedures Manual for Adm 21/04/17 Appendices DD/DSD CDS PROCEDURES MANUAL FOR ADM 21/04/17 APPENDICES NO TITLE 1 Authorised Signatories For System Access 2 CDS Data Entry Supervisors List 3 User ID Application Form 4 Notification Letter 5 User ID/Password Application Acknowledgement Slip 6a Task / Printer Assignment Sheet – Group One 6b Task / Printer Assignment Sheet – Group Two 7 Task Grouping 8 Application To Activate / Deactivate / Remove CDS User ID Form 9 Removal Of CDS User ID Letter 10 Deactivation Of CDS User ID Letter 11 Reset Password Application Form 12 Application To Use The CDS Terminal/Printer Form 13 Sample Of Specimen Signature Card 14 Checklist For Verification Of Opening An Account 15 Guidelines On Account Qualifier 16 Criteria For Board Resolution 17 Usage Of Power Of Attorney 18 Letter Of Indemnity For Facsimile Signatures 19 Standard Identification Guidelines On Data Entry Of Depositor’s Identification Number In CDS 20 Participant Accounts Listing 21 Principal And Nominees Account Report 22 Certificate Of Incorporation 23 Certificate Of Incorporation On Change Of Name Of Company 24 Return Of Allotment Of Shares 25 Notice Of Situation Of Registered Office And Of Office Hours And Particulars Of Change A - 2 DD/DSD CDS PROCEDURES MANUAL FOR ADM 21/04/17 APPENDICES NO TITLE 26 Permitted Updates Of Account Qualifier By Authorised Nominees 27 ## (Deleted) 28 Account / Investor Audit Report 29 ## (Deleted) 30 Checklist For Verification Of FMN040 “Application For Closing Of Account” Form 31 ## (Deleted) 32 ## (Deleted) 33 Application For Suspension/Release Of Suspension Of Securities Form (FMN030) 34 Checklist For Verification Of Suspension / Release Of Suspension Of Securities 35 Application For Reactivation Of CDS Account Form 36 Reactivated Account Report 37 Codes For ADM 38 Securities Deposit Request Form (FDE010) 39 Checklist For Verification Of Deposit Request 40 Moratorium Shares Declaration 41 Standard Guidelines For Keying-In Share Certificate Numbers 42 Deposit Report 43 Deposit Amendment Report 44 Deed Of Indemnity 45 List Of Authorised Personnel For Telephone Confirmation 46 Rejection Of Scrip Deposited Letter From Bursa Depository 47 Settlement Value Reversal Report 48 Deposit Amendment By Depository Report 49 Deposit Confirmation Report 50 Good Value Confirmation Report 51 Checklist For Verification Of Transfer Request A - 2 DD/DSD CDS PROCEDURES MANUAL FOR ADM 13/05/19 APPENDICES NO TITLE 52 Approved Reasons For Transfer 53 Transfer Report 54 Transfer Cancellation Report 55 Transfer Confirmation Report 56 Unattended Transfer Report 57 Transfer Deleted At EOD Report 58 Securities Withdrawal Request Form (FWT010) 59 Checklist For Verification Of Withdrawal Request 60 Withdrawal Report 61 Withdrawal Amend/Cancel Report 62 Rejection Of Withdrawal Request Letter From Bursa Depository 63 Withdrawal Cancellation Report 64 Withdrawal Confirmation Report 65 Authorisation Letter On Transferring Of Securities Directly To Beneficiary’s CDS Account 66 File Information Exchange (FIX) Terminal Configuration Request Form 67 CDS FIX Request Form 68 eDividend Registration Report 69 Principal And Nominees eDividend Registration Report 70 ## (Deleted) 71 eDividend Audit Report 72 Tax Invoice 73 CDS Transaction Invoice Report 74 eServices Registration Report 75 eServices Audit Report A - 3 DD/DSD CDS PROCEDURES MANUAL FOR ADM 03/09/19 APPENDICES NO TITLE 76 CDS Account Form (FMN070) 77 Pending Approval Listing Report 78 A/C Rejected / Expired Control Report 79 Account Maintenance Control Report 80 Unattended A/C Maintenance Report 81 Rejected eMail Report A - 4 DD/DSD/ADM003 28/07/16 Chapter 3 Appendix 1 0 (165570W) 5 BURSA MALAYSIA DEPOSITORY SDN. BHD. AUTHORISED SIGNATORIES FOR SYSTEM ACCESSChapter 4 PARTICIPANT NAME : ______________________________________ PARTICIPANT CODE : - NO AUTHORISED SIGNATORIES DESIGNATION SPECIMEN SIGNATURE 1. 2. 3. 4. 5. SYSTEM ACCESS FUNCTIONS (a) EPTTR System Access Application forms (User ID, Reset Password, Task Assignment, Activate / Deactivate / Remove User ID) and any other system access forms that may be prescribed by Bursa Malaysia Depository Sdn. Bhd.) (b) Request for extension of CDS Cut-off time / Keying time. (c) Request for new/remove IP address and relocation of IP Address. This list will supersede all previous list that we may have lodged with Bursa Malaysia Depository Sdn. Bhd. I hereby certify that the authorised signature(s) stated herewith are approved to authorise the system access functions as indicated above. Signature : __________________________________________________________ Effective Date : __________________________ ( Executive Director / General Manager ) Name : ___________________________________________________ Affix Company Rubber-stamp : _______________________ Ver 1.0 – Revised on 28 July 2016 DD/DSD/ADM003 01/08/05 Chapter 3 Appendix 2 BURSA MALAYSIA DEPOSITORY SDN. BHD. (165570W) CDS DATA ENTRY SUPERVISORS PARTICIPANT NAME : ____________________________ PARTICIPANT CODE : - PRIMARY DATA ENTRY DIRECT TELEPHONE NO DESIGNATION SIGNATURE SUPERVISOR CONTACT NUMBER 1. ALTERNATE DATA ENTRY DIRECT TELEPHONE DESIGNATION SIGNATURE SUPERVISOR CONTACT NUMBER 2. RESPONSIBILITIES OF DATA ENTRY SUPERVISORS (a) Administration of and monitoring access to the CDS terminals maintained by the participant. (b) Supervising data entry at such terminals. (c) Reporting erroneous entries to the Depository. (d) Monitoring communications with the Depository through the CDS terminals. (e) Perform such other functions as may be directed by the Depository from time to time, for the purpose of ensuring adequate protection for depositors. This list will supersede all previous list that we may have lodged with Bursa Malaysia Depository Sdn Bhd. I hereby certify that the above authorised personnel shall assume the responsibilities of the CDS Data Entry Supervisors. Signature : ______________________________ Effective Date : _______________________ ( Executive Director / General Manager ) Name : ______________________________ Affix Company Rubber-stamp : _______________________ DD/DSD/ADM003 28/07/16 Chapter 3 Appendix 3 BURSA MALAYSIA DEPOSITORY SDN. BHD. (165570 W) BMD/SA-001 USER ID APPLICATION FORM PART A To be completed by applicant. Fill in the user's particulars. Applicant's Full Name : New NRIC : - - Organisation Name & Address : Old NRIC : Code : Branch : Tel No : Ext : STATEMENT OF RESPONSIBILITY My acceptance of the User ID/Password to access to Bursa Malaysia Equity Post Trade (EPTTR) system is my acknowledge that I will not disclose it to anyone nor use it to perform unauthorised task in relation to the EPTTR system. I shall be liable for any misuse of this User ID. Bursa Malaysia Depository Sdn Bhd has the right to suspend the User ID and to disable all functions assigned to me in the event breach of EPTTR system security control. Applicant's Signature : _________________________ Date : _________________________ PART B To be completed by the System Access Authorised Signatory only. I hereby approve the application of the User ID for the above mentioned. He/She is to be assigned the relevant functions as stated in the attached Task Assignment Sheet so that he/she can perform such duties assigned to him/her only. Name : _________________________ Signature : _________________________ Designation : _________________________ Date : _________________________ PART C To be completed by the EPTTR - System Administrator Control No: I have duly reviewed this application and with the consultation of the System Access Authorised Signatory confirmed that the application has been completed correctly. I have therefore, assigned the necessary User ID and Password together with the required tasks to the above said user. User Name : Approved By (Name) : _________________________ Limited Role : 0 1 2 Signature : _________________________ Date : _________________________ Assigned By (Name) : _________________________ Password : _________________________ Signature : _________________________ Date : _________________________ Ver 1.0 -Revised on 28 July 2016 DD/DSD/ADM003 01/08/05 Chapter 3 Appendix 4 NOTIFICATION LETTER Control No : xxxxx Private & Confidential DD/MM/YYYY Mr. XXXXX Address 1 Address 2 Address 3 Post code State Dear Sir, USER IDENTIFICATION In response to your application dated DD/MM/YYYY for access to the CDS, we wish to inform that your application is approved. The User ID and its initial password are as follows:- USER ID : AA0XX0XX . XXXXX Group ID User Name PASSWORD : SERANGGA To comply with the security control requirements of CDS, this initial password is required to be changed immediately. IMPORTANT NOTICE The User ID and Password must be kept confidential and only be used exclusively by the person assigned. Sharing of User ID and Password with another person is STRICTLY PROHIBITED. You are strictly responsible for any CDS transaction effected through this User ID and Password. You shall be held liable for any misuse of this User ID and Password. Thank you. Yours faithfully Authorised Signatory DD/DSD/ADM003 01/08/05 Chapter 3 Appendix 5 Our Ref: Date : Mr XXXX Address 1 Address 2 Address 3 Post code Kuala Lumpur Dear Sir/Madam USER ID/PASSWORD APPLICATION ACKNOWLEDGEMENT SLIP In response to the application made by your personnel for access to the Central Depository System (CDS), we are pleased to inform you that the application has been approved. Enclosed herewith is the sealed envelope containing the User ID/Password for the said personnel. Kindly complete the acknowledgement slip and return it to us within
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