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Uhyxat] Csjdiqj ] Dksydkrk&700 121, If'pe Caxky

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Uhyxat] Csjdiqj ] Dksydkrk&700 121, If'pe Caxky Hkkd`vuqi- dsUnzh; iVlu ,oa leoxhZ; js'kk vuqla/kku laLFkku ICAR-CENTRAL RESEARCH INSTITUTE FOR JUTE & ALLIED FIBRES ¼Hkkjrh; d`f’k vuqla/kku ifj’kn½ uhyxat] cSjdiqj](Indian Council dksydkrk& of Agricultural Research)if'pe caxky 700 121, NILGANJ, BARRACKPORE, KOLKATA-700121, WEST BENGAL (An ISO 9001:2015 Certified Institute) Ph: 033-2535-6123; Fax: 033-2535-0415; E-mail: [email protected] ; Web-site: www.crijaf.org.in INSTRUCTIONS TO THE BIDDERS 1. The bid should be submitted in accordance with these instructions and any tender not conforming to the instructions as under is liable to be rejected. These instructions shall form the part of the tender and contract. Note: For online Bid submission, as per the directives of Department of Expenditure, this document has been published on the Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app). The bidders may regularly check the portal regarding the date of opening of financial bid/corrigendum(if any). 2. The Technical Bids will be opened on 12.10.2020 at 11:00 hrs. The date & time for opening of Financial Bids will be notified on the portal. 3. While submitting the bid, if any of the prescribed conditions are not fulfilled or found incomplete in any form, the tender is liable to be rejected. If any bidder stipulates any condition of his own, such conditional tender is liable to be rejected. 4. Director, ICAR-CRIJAF, reserves the right to reject any tender/bid wholly or partially without assigning any reasons. 5. Earnest Money Deposit (EMD): `8,000/- (Rupees eight thousand) only in the form of Demand Draft drawn in favour of “ICAR-UNIT-CRIJAF” payable at Kolkata or through online mode as described below: Bidders are required to visit www.crijaf.org and deposit EMD through the online payment gateway link available at top right hand corner of the Institute’s website homepage. Scanned copy (.pdf) of the deposition slip should be uploaded in the relevant folder of the CPPP while submitting bids. Or Demand Draft (DD): DD should be drawn in favour of “ICAR-UNIT-CRIJAF” payable at Kolkata on or before last date and time of submission of bid. The EMD should be dropped in the tender box available at the Purchase & Store Section of ICAR- CRIJAF, Barrackpore, Kolkata in a sealed envelope super-scribed as “EMD for (name of the item and tender no.)” addressed to: “The Director, ICAR-Central Research Institute Page 1 of 8 for Jute & Allied Fibres, Barrackpore, Kolkata-700121, West Bengal” on or before last date & time of submission of the tender in CPPP. Failure to deposit the EMD within the schedule date and time will lead to rejection of bid. In the event of the awardee backing out, EMD of that bidder will be forfeited. Information provided in CPPP if found false, the bid will be cancelled and the earnest money shall be forfeited. Failure to deposit the EMD within the schedule date and time will lead to rejection of bid. In the event of the awardee backing out, EMD of that bidder will be forfeited. Information provided in CPPP if found false, the bid will be cancelled and the earnest money shall be forfeited. The EMD will be returned to all the unsuccessful firms through online mode after finalization of the procurement procedure. NOTE: If the firm is exempted from paying EMD then the exemption certificate needs to be uploaded while submitting bids in CPPP, failing which the bid will be treated as CANCELLED. It is also request to submit the EMD through online mode to avoid postal delay or loss of documents. Note: EMD should be dropped in the tender box available at the Purchase & Store Section of ICAR-CRIJAF, Barrackpore on or before last date & time of submission in a sealed envelope addressed to: “The Director, ICAR-Central Research Institute for Jute & Allied Fibres, Barrackpore, Kolkata-700121 6. Security Money:- An amount `19,000/- (Rupees nineteen thousand) only as a Security Deposit through Online mode or Demand Draft in favour of “ICAR unit CRIJAF” payable at Kolkata for the contract is to be deposited by the selected Agency/Successful bidder only after receiving a communication from the Institute. In the event of non-deposition of the same, the earnest money will be forfeited. Bidders are required to visit www.crijaf.org and deposit Security Deposit through the online payment gateway link available at top right hand corner of the Institute’s website homepage. Scanned copy (.pdf) of the deposition slip should be uploaded and submitted to the office. 7. No interest on security deposit and earnest money deposit shall be paid by the Institute to the bidder. 8. The Director, ICAR-CRIJAF, Barrackpore, reserves the right to reduce or terminate the period of contract or to extend its duration in the interest of the Institute, any justification/reasons, are not mandatorily to be communicated to the tenderer. 9. Decision of the Director, ICAR-CRIJAF, Barrackpore will be final for any aspect of the contract and binding to all parties. Disputes arising if any on the contract will be settled at his/her level by mutual consultation and in case of failure of settlement dispute shall be referred to the sole arbitrator to be appointed by the Page 2 of 8 Director, ICAR-CRIJAF. The Decision of the sole arbitrator so appointed shall be final and binding on the parties. Arbitration proceedings shall governed by the Arbitration and Constitution Act, 1996. 10. No request for alteration in the rates, once quoted will be entertained within the period of one year. 11. The bidders should be authorized by the Licensing Authority with valid trade licence. 12. The sealed envelopes having EMD should be super-scribed as “ARC FOR HIRING OF VEHICLES AT RRS, SORBHOG” and addressed to “The Director, ICAR-CRIJAF, Barrackpore, Kolkata-700121” should reach on or before the last date and time of submission of on-line bid i.e. 09.10.2020 before 05:00 P.M. 13. The rate-contract will be valid for one year from the date of execution of MoU. However, extendable maximum up to another year subject to satisfactory performance of the service provider and its willingness to continue. 14. The Institute will pay vehicle hiring charges as per the quoted rate in the BOQ. 15. Mileage and time will be counted from RRS, Sorbhog to RRS, Sorbhog. 16. Toll Tax, Parking charges, GST etc. will be paid by the institute on submission of receipt along with the bill. 17. Vehicles (owned or rented) provided on hire to the Institute must have commercial license and registered as such with the Transport Authority. Attested copy of the driving license of the engaged driver and documents of the vehicle will be submitted by the party. 18. The vehicle should be brand new and purchased five (05) years and will be verified physically by the authority of RRS, Sorbhog. In case the condition of the vehicle is not satisfactory, the offer is liable to be rejected. 19. Payment will be made on monthly basis through PFMS mode only. The agency must submit pre-receipted computerised monthly bill in triplicate to the In- charge, RRS, Sorbhog, Assam within the 7th working day of the following month for the preceding month to avoid delay in payment along with proper requisition slip(s), duty slip(s) depicting out meter/in meter; Total run in Km and out time/ In time; Total duty period in hours duly signed and certified by the concerned officer/official who has used the vehicle or the indenting officer. 20. Vehicle should be provided at short notice on time. Cleanliness of vehicles and its condition should be excellent. Page 3 of 8 21. Penalty etc. imposed by traffic police/department, will not be paid by the institute. 22. The applicable taxes will be deducted from bills of the Agency. 23. If the agency fails to provide the vehicle(s) so requisitioned on time after receiving the message, the Institute reserves the rights to cancel the above mentioned contract at any time without assigning any reason. 24. Incomplete bids or/and bids those not in compliance with the terms & conditions, will be summarily rejected. 25. Successful bidder will have to execute a detailed contract agreement with the Institute on non-judicial stamp paper of `100/-. Documents to be submitted: 1. Scanned copy of the name & full address of the Transport Agency with signature, phone number of the proprietor(s). 2. Scanned copy of Registration number (s) of the vehicle suppose to be provided to RRS, Sorbhog on hiring basis. 3. Scanned and signed copy of Trade Licence, copy of GST Registration, copy PAN Registration. 4. Scanned copy of credential of vehicles providing to other Govt. dept. Enclose copy of the order/ Rate contract with Govt. Dept. during last 2 financial year i.e. FY-2018-19 & 2019-20. 5. Scanned copy of income tax return of the one financial year i.e. FY-2018-19. 6. Scanned copy of Bank Mandate form as per the attached format. 7. Scanned copy of EMD/exemption (if any). 8. Scanned & signed copy of self-declaration that the firm has not been debarred or blacklisted by any organisation as per Annexure-I. 9. Scanned & signed copy of terms & conditions as per Annexure-II. 10. Scanned and Signed copy of the “Declaration for Genuineness of Documents” as per Annexure-III. Page 4 of 8 Online Bid Submission Details Online Bid submission: The Online bids (complete in all respect) must be uploaded in Two Covers as explained below:- Sl.
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