රෙ角ස්ට්‍රා ජනො රෙපාතරේන්තුව ப鎿வாளர் நாயகம் 鎿ணைக்களம் ව Registrar General’s Department කාය සාධන වාතාව හා 燒귔ේ - 2018 செயல்鎿றன் அ잿க்ணக மற்쟁ம் கைக்埁கள் - 2018 Performance Report & Accounts - 2018 No. 234/A3, DenzilKobbekaduwaMawatha, Battaramulla, Sri Lanka Tel : 011 – 2 889488-89 / Fax No : 011 – 2 889491 E-mail : [email protected] / Web : www.rgdept.lk RGD©ICTA/TD/AB/21 REGISTRAR-GENERAL’S DEPARTMENT i REGISTRAR-GENERAL’S DEPARTMENT ii Index Performance Report & Accounts ( English) The Message from Hon. Minister of Internal affairs , Home affairs ,Provincial Council and Local governments The Message from the Secretary , Ministry of Internal affairs , Home affairs ,Provincial Council and Local governments The Message from the Registrar General Structure of the Department O ur Vision and Mission 1.Chapter 1 1.1. Functions and Activities of the Department 1.2 Consequential activities 1.3. Departmental Staff 1.4. Acts and Ordinance 2. Help to protect the rights by registration of documents Chapter II Registration of Documents 2.1. Information of Notaries 2.2 .Num ber of Notary Licenses issued during the year 2018 2.3. Correction of errors regarding registration of lands 2.4. Reconstruction of damaged folios 2.5. Registration of Document 2.6. Preservation of Documents 2.7. Receiving Applications 2.8. Tariff of the Department 3. We ensure your Title of land (Ownership) Chapter III Registration of Title 3.1 Offices of the implementing Title Registration Programs 3.2 Training Programs 3.3 Financial and Infrastructure facilities REGISTRAR-GENERAL’S DEPARTMENT iii 3.4 Progress of Registration of past transactions 3.5 Tariff of the Department 3.6 E- land Register Program 4.Help to protect the rights of registration of Marriage, Birth and Death Chapter IV..... Civil Registration 4.1 Registrars 4.2 Number of Marriages, Births & Deaths registered 4.3 Number of Marriages, Births & Deaths Registered by the Sri Lankan Diplomatic Missions in overseas 4.4Number of Certificates of Marriages, Births & Deaths and Probable age Certificates 4.5 Apply to obtain certified copies 4.6 Number of copies issued translated MBD 4.7 Information relating to approved declarations 4.8 Number of Probable Age Certificates issued 4.9 Number of declaration forms approved by the Sri Lankan diplomatic missions in overseas 4.10 Requests of extracts and certified copies by the Sri Lankan diplomatic missions in overseas 4.11 Information regarding adoption of children 4.12 Stamp duty and other fees 5. Chapter V Issuing computer generated Birth, Death and Marriage Certificates 6.Chapter VI Special services providing by the Department 6.1 Community care services 6.2 implementing office facilities 6.3 Special Programmes done 7 Summary of Accounts Chapter VII Summary of Accounts REGISTRAR-GENERAL’S DEPARTMENT iv Minister of Internal affairs , Home affairs ,Provincial Council and Local governments Hon. Vajira Abeywardane The Registrar Generals Department can be identified as utilizing public servants to contribute for the process of government planning and decision making by centralizing democracy to be fulfilled sovereignty with transparency and accountability for the general public. It is very important to publish the information in the manner to of spend the taxes of the civilians by following the fiscal policies with the innovative technologies so as to matching with the 21st century to evaluate the performance enabling to measure them. The Ministry of Internal affairs , Home affairs ,Provincial Council and Local governments has been taken number of steps to be provided wide services to General Public. Thus Registrar General Department is actively taken part for “NilaMehewara”, which was implemented as a National program for the community care service by reaching the officers to the general public and serve to them instead of following officers by the public. I, whilst extending my heartfelt gratitude to all staff in Registrar General’s Department and Secretary of the Ministry, whom are making their utmost commitment to ensure a people friendly and attractive public service by fulfilling the duties and responsibilities of public service along with me, REGISTRAR-GENERAL’S DEPARTMENT v REGISTRAR-GENERAL’S DEPARTMENT vi Secretary of Internal affairs , Home affairs ,Provincial Council and Local governments Hon. Kamal Padmasiri The Registrar General's Department is one of the most significant institution which making relationship with every citizen in the country that every citizen is required to maintain a relationship with the department definitely . It is operating its service since for the period of 154 years and currently it is rendering its service through 45 branch offices island-wide. 332 Divisional Secretariats and 25 District Secretariats are also officially collaborated with the department The Department has started several projects in the past few years under the state policy of providing most efficient and high quality services by using computer technology. It is clear by this report that the vast results of such investments has been received by the general public in 2018. Issuing of Birth, Death and Marriage Certificates by using computers is carried out by all Divisional Secretariats island wide and the Department is taking steps to undertake the task of issuing the Land registry extracts by using computers lands belonging to the General public. We have do the needful to provide all our services efficiently with high Quality by using latest technology.I do appreciate the support received by The Registrar General and entire Staff in providing expected services successfully to the customers.I highly appreciate and happy to state that I do give my all dedication under the instructions and guidance of Hon. Minister of Internal affairs , Home affairs ,Provincial Council and Local governments, Vajira Abeywardene to provide an efficient public service even in the future. REGISTRAR-GENERAL’S DEPARTMENT vii REGISTRAR-GENERAL’S DEPARTMENT viii Registrar General Dr. N.C. Vithanage The Registrar General’s Department which was established in 1864, inherits a proud history of 154 year, marking the mission, in view of securing the civil rights of the populace by registering the Legal documents related to Movable, immoveable properties and even registering preserving and issuing copies of and titles and basic occasions of the life such as Marriage, Birth and Death of Sri Lanka through our vision. During this mission, the guidance and the direction of Honourable minister and the ministry of home affairs was a great support indeed. Though the Registration of Marriage, Birth and Death under registration of civil rights of the public has been started by this department in 1867, the civil registration process was decentralized to Divisional Secretariat level to give a fast service to the public for their convenient in 1992. Issuing certified copies of scanned certificates of Marriage, birth and Deaths in few minutes applying new ultra modern technology by these 332 Divisional Secretariats and it will be a precious service to the general public. Service of registration of documents and title which provide to the general public through 45 Land and District Registrars offices. It is a one of a duty empower to the department for Registration of title under registration of Title act no 21 of 1998. Registrar General’s department is a pioneer department which providing supervision and fulfil statutory tasks of Civil Registration through 07 Zonel Offices. It is a great pleasure to announce that the majority of the Land Registries are undertaking registration of deed on same day and the department website provided facility to check the registration of deed by providing information by log in to the department web site and it is important to facilitate the tasks of general public. Thus we have been doing successful mission up to now and presently actions have taken to modernize the department work according to the ultra modern technology and Government Policy by implementing e-BMD and e-LR registration program. Also by helping the Public giving information through the web site and Communicate through emails, gives the service quickly to the Local community and international community as well. REGISTRAR-GENERAL’S DEPARTMENT ix I highly satisfied for the service provide by this Department, by directing to efficient, clean & clear and friendly public service for the nation. REGISTRAR-GENERAL’S DEPARTMENT x REGISTRAR-GENERAL’S DEPARTMENT xi Our Vision Helping to the public to protect their rights in connection with the registration. Our Mission “Our mission is the Registration of Lawful l documents pertaining to Movable and Immovable Properties and Registration of Titles in Sri Lanka and Registration of Marriages, Births and Deaths, the primary domestic occasions of the populace life Preservation of such documents and issuing certified copies thereby , Helping to public to protect their rights REGISTRAR-GENERAL’S DEPARTMENT xii Chapter I 1.1 Functions and the Activities of the Department There are Three Main Functions. 1.1.1 Registration. 1.1.2 Custody and Preservation of the documents 1.1.3 Issuing Certified Copies 1.1 Activities 1.1.1 Registration Registration of documents Registration of documents in connection with immovable Properties Registration of documents in connection with movable properties Registration of Power of Attorney 1.1.2 Registration of Title Registration of title pertaining to immovable properties 1.1.3 Civil Registration Registration of Births, Marriages & Deaths occur in Sri Lanka and registration of Births, Marriages & Deaths of Sri Lankans which occur overseas Registration of Courts Orders relating to adoption of children and re- registration of Births in connection with such Children. Decision making upon the requests relating to Kandyan marriages and divorces. Registration of Kandyan Marriages and Divorce. REGISTRAR-GENERAL’S DEPARTMENT 1 1.1.2 Preservation custody and documents Preservation and Custody of Notaries duplicates and custody and preservation of other perceivable documents . 1.1.3 Issuing of certified copies Issuing the certified copies of all relevant documents to authorized persons.