Request for Proposals
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REQUEST FOR PROPOSALS FOR THE Operation OF Desert, North Coast, and Central Coast State Park Units Opening Date - April 4, 2012 Closing Date - June 5, 2012 STATE OF CALIFORNIA – RESOURCES AGENCY DEPARTMENT OF PARKS AND RECREATION CONCESSIONS, RESERVATIONS and FEES DIVISION 1416 NINTH STREET, 14TH FLOOR SACRAMENTO, CA 95814 i TABLE OF CONTENTS SECTION 1 - PROJECT SUMMARY .............................................................................. 1 1.1 GOAL & OBJECTIVES ...................................................................................... 1 Department Mission ................................................................................................. 1 Goal of this Request for Proposals (RFP) ................................................................ 1 Objectives of this RFP .............................................................................................. 1 1.2 GENERAL INFORMATION ................................................................................ 1 Desert Parks Proposed for Concession Operation................................................... 1 North Coast Parks Proposed for Concession Operation .......................................... 1 Central Coast Parks Proposed for Concession Operation ....................................... 1 Site Visits ................................................................................................................. 5 1.3 CONTRACT SUMMARY .................................................................................... 5 SECTION 2 - THE RFP PROCESS ................................................................................ 7 2.1 PROPOSAL PROCESS ..................................................................................... 7 Tentative Proposal Dates ......................................................................................... 7 RFP Content Questions ........................................................................................... 7 Proposal Bond.......................................................................................................... 7 Proposal Submission ............................................................................................... 8 Proposal Format & Content ...................................................................................... 8 Confidentiality of Proposals ...................................................................................... 8 Withdrawal of Proposals .......................................................................................... 8 2.2 EVALUATION PROCESS .................................................................................. 9 Verification of Proposal Information ......................................................................... 9 State’s Right to Reject Proposals, Waive Defects and Requirements ...................... 9 Supplemental Information ........................................................................................ 9 Proposal Evaluation ................................................................................................. 9 Contract Award Board .............................................................................................. 9 Contract Award ........................................................................................................ 9 Protest of Award ..................................................................................................... 10 2.3 CONTRACT EXECUTION ............................................................................... 10 Preparation of Contract .......................................................................................... 10 Performance Bond and Insurance.......................................................................... 11 Failure to Sign/Deliver Contract ............................................................................. 11 SECTION 3 - THE PROPOSAL .................................................................................... 11 3.1 INSTRUCTIONS FOR THE CONCESSION PROPOSAL ................................ 11 I. PROPOSER INFORMATION ........................................................................... 12 II. PROPOSAL INFORMATION ........................................................................ 14 III. PROPOSAL SUMMARY ............................................................................... 17 IV. CERTIFICATION OF PROPOSER INFORMATION ..................................... 17 V. PRIVACY NOTICE ........................................................................................ 17 3.2 PROPOSAL EVALUATION CRITERIA ............................................................ 17 3.3 PROPOSAL EVALUATION SHEET ................................................................. 21 3.4 CONCESSION PROPOSAL, DPR 398 ............................................................ 23 SAMPLE CONCESSION CONTRACT ......................................................................... 24 i Desert, North Coast, and Central Coast State Park Units RFP California State Parks SECTION 1 - PROJECT SUMMARY 1.1 GOAL & OBJECTIVES Department Mission The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state’s extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. Goal of this Request for Proposals (RFP) The goal of this RFP to provide continued public access and visitor services including the operation and maintenance of campgrounds, day use areas, and recreational facilities at park units in the Desert, North Coast, and Central Coast areas of California State Parks. Objectives of this RFP 1) Provide consistently maintained campground, day use, recreational facilities, and signage. 2) Provide adequate staffing to ensure maximum use and protection of facilities, roads, and trails. 3) Collect campground and day use entrance fees. 4) Ensure the safety and convenience of recreational opportunities for park visitors. 5) Protect the State’s natural and cultural resources. 1.2 GENERAL INFORMATION Desert Parks Proposed for Concession Operation Salton Sea State Recreation Area Providence Mountains State Recreation Area Picacho State Recreation Area North Coast Parks Proposed for Concession Operation Castle Crags State Park Grizzly Creek Redwoods State Park Benbow Lake State Recreation Area Standish Hickey State Recreation Area Central Coast Parks Proposed for Concession Operation Castle Rock State Park Portola Redwoods State Park Gray Whale Cove State Beach Moss Landing State Beach Zmudowski State Beach Limekiln State Park Detailed information on each of the above parks is available in the Sample Concession Contract, Exhibit A1, Premises Description, and Exhibit A2, Maps, included with this RFP and on the California State Parks website at http://www.parks.ca.gov/parkindex. 1 Desert, North Coast, and Central Coast State Park Units RFP California State Parks REVENUE AND ATTENDANCE STATISTICS – Desert Units REVENUE ATTENDANCE Unit Name Fiscal Year Paid Free Day Day Use Camping Other Total Day Attendance Use Camping Use 2010-2011 $28,306 $85,353 $145 $113,804 13,318 103,144 5,520 121,982 2009-2010 $18,911 $46,996 $0 $65,907 10,283 46,210 6,328 62,821 2008-2009 $37,116 $76,761 $575 $114,452 23,595 266,103 16,748 306,446 Salton Sea SRA 2007-2008 $9,429 $70,584 $530 $80,543 5,642 193,778 14,050 213,470 2006-2007 $10,984 $78,701 $404 $90,089 6,937 204,415 21,300 232,652 5 year $358,395 $1,654 $464,795 59,775 813,650 63,946 937,371 Totals $104,746 2010-2011 $9,765 $1,448 $0 $11,213 1,672 1,784 244 3,700 2009-2010 $44,081 $8,240 $0 $52,321 8,089 6,128 1,290 15,507 Providence 2008-2009 $38,966 $5,978 $0 $44,944 7,585 5,629 1,637 14,851 Mountains 2007-2008 $35,858 $5,804 $0 $41,662 8,760 5,143 2,120 16,023 SRA 2006-2007 $30,779 $6,129 $0 $36,908 8,337 4,685 2,035 15,057 5 year $27,599 $0 $187,048 34,443 23,369 7,326 65,138 Totals $159,449 2010-2011 $7,997 $59,789 $1,328 $69,114 7,813 123,086 18,432 149,331 2009-2010 $8,508 $58,911 $1,570 $68,989 8,821 133,151 19,635 161,607 2008-2009 $9,013 $49,023 $1,571 $59,607 7,235 114,760 21,881 143,876 Picacho SRA 2007-2008 $6,432 $40,574 $1,481 $48,487 8,562 86,310 18,038 112,910 2006-2007 $3,574 $36,729 $1,167 $41,470 8,329 52,671 18,326 79,326 5 year $245,026 $7,117 $287,667 40,760 509,978 96,312 647,050 Totals $35,524 5 Year Totals $299,719 $631,020 $8,771 $939,510 134,978 1,346,997 167,584 1,649,559 2 Desert, North Coast, and Central Coast State Park Units RFP California State Parks REVENUE AND ATTENDANCE STATISTICS – North Coast Units REVENUE ATTENDANCE Unit Name Fiscal Year Paid Free Day Use Camping Other Total Day Day Attendance Camping Use Use 2010-2011 $35,807 $101,511 $0 $137,318 14,799 29,992 15,015 59,806 2009-2010 $34,189 $97,476 $175 $131,840 15,140 29,709 15,966 60,815 2008-2009 $28,202 $88,442 $3,179 $119,823 15,486 31,495 17,054 64,035 Castle Crags SP 2007-2008 $29,487 $102,962 $2,128 $134,577 15,934 32,547 17,332 65,813 2006-2007 $31,992 $91,750 $5,764 $129,506 16,393 30,100 18,382 64,875 5 year $653,064 77,752 153,843 83,749 315,344 Totals $159,677 $482,141 $11,246 2010-2011 $6,117 $58,906 $1,265 $66,288 2,237 18,516 5,916 26,669 2009-2010 $7,049 $42,032 $1,587 $50,668 2,366 14,414 6,985 23,765 Grizzly 2008-2009 $5,255 $47,507 $2,269 $55,031 2,051 18,020 8,513 28,584 Creek Redwoods 2007-2008 $5,362 $50,978 $2,039 $58,379