(Translation from the Italian original which remains the definitive version)
PININFARINA S.p.A.
2015
REPORT ON CORPORATE GOVERNANCE AND
OWNERSHIP STRUCTURE
Pursuant to article 123-bis of the Consolidated Finance Act
(traditional management and control model)
(approved by the Board of Directors on 24 March 2016)
(website: www.pininfarina.com)
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CONTENTS
- 1. ISSUER’S PROFILE
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page page page page page page page page page
4444444555
2. INFORMATION ABOUT THE COMPANY’S OWNERSHIP STRUCTURE a) The company’s share capital b) Restrictions on transfers of securities c) Shareholders with significant interests in the share capital d) Securities that convey special rights e) Employee stock ownership: mechanisms to exercise voting rights f) Voting right restrictions g) Shareholders’ agreements pursuant to article 122 of the Consolidated Finance Act h) Change of control clauses and bylaws provisions governing tender offers i) Mandates to increase the share capital and authorisations to repurchase own shares page page
55
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Share capital increases Authorisations to repurchase own shares l) Management and coordination
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Termination benefit in the event of resignation or termination without just cause or end of the employment relationship due to a tender offer
Rules governing the election and replacement of directors and amendments to the bylaws
- 3. COMPLIANCE
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page page
666
4. BOARD OF DIRECTORS
4.1 Election and replacement
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Amendments to the bylaws Succession plans
- 4.2 Composition
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- 4.3 Functions of the Board Of Directors
- 4.4 Delegated bodies
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Chief Executive Officers Chairperson of the Board of Directors Executive Committee Reports to the Board of Directors
- 4.5 Other executive directors
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page page page page page page page
11 11 12 12 13 13 14 14
4.6 Independent directors 4.7 Lead Independent Director
5. PROCESSING OF COMPANY INFORMATION 6. INTERNAL COMMITTEES OF THE BOARD OF DIRECTORS
7./8. NOMINATION AND REMUNERATION COMMITTEE
9. DIRECTORS’ FEES
10. CONTROL AND RISK COMMITTEE
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11. INTERNAL CONTROL AND RISK MANAGEMENT SYSTEM
11.1 Director Responsible for the Internal Control and Risk Management System 11.2 Internal Audit Manager page page page page page page
15 15 15 16 17 17
11.3 Organisational Model (pursuant to Legislative decree no. 231/2001) 11.4 Independent auditors 11.5 Manager in Charge of Financial Reporting 11.6 Coordination among parties involved in the internal control and risk management system
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12. INTERESTS OF DIRECTORS AND TRANSACTIONS WITH RELATED PARTIES 13. ELECTION OF STATUTORY AUDITORS page page page
17 17 19
COMPOSITION AND ACTIVITIES OF THE BOARD OF STATUTORY AUDITORS
14. 15. RELATIONS WITH SHAREHOLDERS 16. SHAREHOLDERS’ MEETINGS page page page
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- 17. OTHER CORPORATE GOVERNANCE PRACTICES
Committee for Transactions with Related Parties
- 18. CHANGES TO THE ANNUAL REPORTING DATE
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ANNEX 1: Section on the “Main Characteristics of the Existing Risk Management and Internal Control Systems Applicable to Financial Disclosures”, pursuant to article 123-
- bis.2.b), of the Consolidated Finance Act
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Table 2 – Composition of the Board of Directors and its Committees Table 3 – Composition of the Board of Statutory Auditors page page
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- 1.
- ISSUER’S PROFILE
The Pininfarina Group’s core business is in the automotive industry and, consequently, is based on close collaboration with carmakers. Operating as a global partner, its highly flexible approach enables it to work with customers through the entire product development process - design, planning, development, industrialisation and manufacturing of limited series - or to provide support during any one of these phases.
The Group has facilities in Italy, Germany, United States and China. Its customers are located mainly in Italy and Germany.
The headquarters of Pininfarina S.p.A., the parent, are located at Via Bruno Buozzi 6, Turin. The shares of Pininfarina S.p.A. have been traded on the Italian Stock Exchange since 1986. The company’s governance structure is consistent with a traditional management and control model.
- 2.
- INFORMATION ABOUT THE COMPANY’S OWNERSHIP STRUCTURE
PURSUANT TO ARTICLE 123-BIS OF LEGISLATIVE DECREE NO. 58/1998 AS AT 24 MARCH 2016
a) The company’s share capital
The company’s subscribed and paid-up share capital amounts to €30,166,652 and is fully comprised of ordinary shares with a unit nominal amount of €1.
The shares are registered and dematerialised.
STRUCTURE OF THE SHARE CAPITAL
- No. of
- % of share
100%
Stock exchange
Italian Stock
Rights and obligations
30,166,652
Ordinary shares Shares with limited voting rights Shares without voting rights
b) Restrictions on transfers of securities
Further to the 2008 agreement to restructure the company’s financial debt, the shares of Pininfarina S.p.A. held by the majority shareholder, Pincar S.r.l. in liquidation (Pincar), (76.062% of the share capital) are pledged to its banks.
c) Shareholders with significant interests in the share capital
Based on the communication received pursuant to article 120 of the Consolidated Finance Act, the following parties hold a significant interest, i.e., more than 2% of the share capital:
SHAREHOLDERS WITH SIGNIFICANT INTERESTS IN THE SHARE CAPITAL
- Shareholder
- Shares held directly
- % interest in the ordinary
share capital
% interest in the voting share capital
- 22,945,566
- 76.062
- 76.062
Pincar S.r.l. in liquidation
The threshold for equity investments to be qualified as “significant” was increased from 2% to 3% on 18 March 2016 (Legislative decree no. 25 of 15 February 2016).
d) Securities that convey special rights
There are no securities that convey special rights.
e) Employee stock ownership: mechanisms to exercise voting rights
There is no employee stock ownership plan.
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f) Voting right restrictions
Pursuant to the Framework Agreement, as disclosed to the market on 30 December 2008, all Pininfarina shares held by Pincar are pledged to lending banks to secure Pincar’s and Pininfarina’s fulfilment of the obligations they have undertaken towards the lending banks pursuant to the Framework Agreement and the Rescheduling Agreement. Under the pledge agreements: (i) dividends and any other distribution of amounts payable on the Pininfarina shares or any other financial instruments issued by Pininfarina and held by Pincar shall be paid to the lending banks; and (ii) the pledgers shall retain the voting right, but the lending banks may exercise the voting right in the event of default (for example, Pininfarina’s failure to comply with some contractual obligations).
g) Shareholders’ agreements pursuant to article 122 of the Consolidated Finance Act
On 14 December 2015, Pincar signed a shareholders’ agreement (the “Agreement”) with Tech Mahindra Limited
(“Tech Mahindra”) and Mahindra & Mahindra Limited (“M&M”) for Pininfarina S.p.A. (“Pininfarina” or the
“company”), that provides for a stand-still commitment and stipulations about the exercise of voting rights for all the ordinary Pininfarina shares held by Pincar (22,945,566 shares, equal to approximately 76.063% of the company’s ordinary share capital with voting rights, the “Shares”), as better detailed below. The Agreement is, therefore a shareholders’ agreement pursuant to article 122.1/5.b of the Consolidated Finance Act. The Agreement was signed as part of the arrangements for the possible acquisition of the Share by the Investors, directly or through a company owned by them, which is subject to the occurrence or waiver of certain condition precedents (the “Acquisition”). The Agreement does not in itself have an impact on the company’s control, since the stipulations concerning the exercise of voting rights attached to the Shares will be applicable only upon or after the possible execution of the Acquisition (the “Closing date”), after which Pininfarina’s control will be in any case acquired, directly or indirectly, by the Investors. Under the Agreement, Pincar cannot sell or transfer in other ways the Shares from the execution date of the Agreement to the Closing date, which shall occur on or before 30 June 2015. Moreover, Pincar has agreed, in line with the Investors’ instructions, (i) to present a list of candidates for the position of director and, should the statutory auditors resign, for the position of statutory auditor to be appointed at the shareholders’ meeting (those candidates respectively designated as the “New directors” and the “New statutory auditors” by the Investors) to be held on or after the Closing date (the “Shareholders’ meeting”) and (ii) should the Shareholders’ meeting appointing the New directors and the New statutory auditors be held on the Closing date, to attend that Shareholders’ meeting and to vote in favour of the appointment of the New Directors and the New statutory auditors. The Investors have agreed to appoint Paolo Pininfarina as director and Chairperson of the Board of Directors. The Agreement does not include specific provisions about the term of office and/or its renewal; therefore, the term of office will be limited to the first appointment of the company’s Boards of Directors and statutory auditors.
h) Change of control clauses and bylaws provisions governing tender offers
If the heirs of Sergio Pininfarina, Lorenza Pininfarina, Paolo Pininfarina and the heirs of Andrea Pininfarina, severally or jointly, cease to hold, directly or indirectly, at least 30.1% of the voting rights of Pininfarina, except for the sales transactions covered by the Framework Agreement, upon such event being communicated by the Agent Bank, the Rescheduling Agreement shall be terminated without retroactive effect.
The company bylaws do not contain special provisions governing tender offers.
i) Mandates to increase the share capital and authorisations to repurchase own shares
Share capital increases
At present there is no mandate to increase the share capital.
Authorisations to repurchase own shares
At the date of this report, no authorisations to repurchase own shares exist.
l) Management and coordination
Pininfarina S.p.A. is not subject to management and coordination as defined in article 2497 of the Italian Civil Code, given the parent’s intentions to enable Pininfarina S.p.A. to independently negotiate transactions with its customers and suppliers. Consistent with this independent approach, no procedures by which the subsidiary must obtain the authorisation of or inform the parent have been established, nor does Pincar S.r.l. provide centralised treasury functions.
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Termination benefit in the event of resignation or termination without just cause or end of the employment relationship due to a tender offer
The disclosures required by the above-mentioned article are provided in the Remuneration Report published pursuant to article 123-ter of the Consolidated Finance Act.
Rules governing the election and replacement of directors and amendments to the bylaws
The disclosures required by the above-mentioned article are provided in the section of this Report about the Board of Directors (point 4.1).
- 3.
- COMPLIANCE
This Report on the Corporate Governance and Ownership Structure was approved by the Board of Directors on 24 March 2016. It sets forth the rules of corporate governance that Pininfarina has developed or adopted pursuant to its obligations as a listed company, consistent with the provisions of the Code of Conduct for listed companies currently in force, which is available on the Corporate Governance Committee’s website (www.borsaItaliana.it/comitato- corporate-governance/codice2015). This Report on Corporate Governance and Ownership Structure is also available on the company’s website www.pininfarina.com (Finanza - Corporate Governance).
Pininfarina S.p.A. and its strategic subsidiaries are not required to comply with non-Italian laws that would affect the parent’s corporate governance structure.
- 4.
- BOARD OF DIRECTORS
- 4.1
- ELECTION AND REPLACEMENT
Motions to elect directors submitted to shareholders, together with the candidates’ personal details and professional qualifications, and indications about whether they qualify as independent directors, as defined in point 4.6, must be deposited at the company’s registered office at least 25 days before the date set for the shareholders’ meeting and made available to the public at least 21 days before the date set for the meeting.
Pursuant to article 144-quater of the Issuer Regulation, the ownership percentage required to file lists of candidates is 2.5% of the share capital.
Pursuant to article 15 of the bylaws, lists that at the shareholders’ meeting receive a percentage of the votes equal to less than half of the percentage required shall not be taken into account.
Once the shareholders have determined the number of directors that it plans to elect and the length of their term of office, the procedure outlined below shall be followed:
1. all except one of the directors to be elected shall be taken from the list that received the highest number of votes cast by the shareholders, in the consecutive order in which they are placed on the list;
2. the remaining director shall be elected, pursuant to law, from the list that received the second highest number of votes, selecting the first of the candidates who are placed in consecutive order on the list.
The rules provided above for the election of the Board of Directors shall not apply unless at least two lists are filed and voted on, nor shall they apply to shareholders’ meetings convened to replace directors during the term of office of the Board of Directors. In such cases, the shareholders shall approve resolutions by a relative majority.
In order to ensure the election of a minimum number of independent directors (pursuant to article 147-ter.4, of the Consolidated Finance Act), a candidate who is placed first in consecutive order on a list must also meet the independence requirements of the relevant laws, as well as those of the Code of Conduct. which the company has agreed to adopt.
A shareholder may not file or vote for more than one list, either personally or through a representative or a trustee. Shareholders who belong to the same group or are party to a shareholders’ agreement concerning the company’s shares may not file or vote for more than one list, either personally or through a representative or a trustee. A candidate may only be placed on one list on penalty of losing the right to be elected.
Lists with three or more candidates shall also include candidates of different genders in order to obtain a board composition compliant with relevant laws governing gender balance. If the composition of the Board of Directors does not comply with legislation governing gender balance, the last candidates of the most represented gender elected from the list obtaining the highest number of votes, considering their consecutive order, are replaced by the first candidates of
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the least represented gender not elected from the same list. Should there not be candidates of a different gender, the shareholders shall take the necessary consequent resolutions.
When submitting their names as candidates for election, all potential members of the Board of Directors shall sign a statement attesting that they meet the relevant statutory requirements. Specifically, they attest that:
- they are not affected by any of the situations referred to in article 2382 of the Italian Civil Code; - they are not affected by any of the situations referred to in article 160 of Legislative decree no. 58 of 24 February 1998;
- they have never been convicted of a crime, including in countries other than their country of residence; - they meet the integrity requirements of article 147-quinquies of Legislative decree no. 58 of 24 February 1998; - they meet the requirements of article 147-ter.4 of Legislative decree no. 58 of 24 February 1998 and, insofar as the candidates standing for election as independent directors are concerned, that they meet the requirements of the Code of Conduct for listed companies.
Unless the shareholders resolve otherwise, the directors shall not be bound by the restrictions set forth in article 2390 of the Italian Civil Code.
Amendments to the bylaws
Amendments to the bylaws must be approved by the shareholders, pursuant to the law. Pursuant to article 21 of the bylaws, the Board of Directors may adopt resolutions to amend the bylaws to make them compliant with statutory requirements.
Aside from the provisions of the Consolidated Finance Act, the company is not subject to additional statutory requirements regarding the composition of the Board of Directors.
Succession plans
The term of office of the Board of Directors is nearing expiry following the Mahindra Group’s forthcoming acquisition of control over the company and, therefore, the Board has not adopted a succession plan for its executive directors, as this will be the responsibility of the future majority shareholders.
- 4.2
- COMPOSITION
At their meeting of 29 April 2015, the shareholders elected a new Board of Directors. All of its members belonged to the list filed by Pincar S.r.l., the majority shareholder, which was the only list filed and received the majority of votes (23,327,088 in favour, 100 abstained and 1 contrary.
The Board will remain in office until the date of the shareholders’ meeting called to appoint a new Board following the forthcoming acquisition of the majority stake in the company by the Mahindra Group.
At 24 March 2016, the Board of Directors was comprised of nine directors, as follows:
- - Paolo Pininfarina
- Chairperson
- Silvio Pietro Angori - Gianfranco Albertini
Chief Executive Officer and General Manager Managing Director with responsibility for relations with Consob (the Italian commission for listed companies and the stock exchange) and Borsa Italiana
- Edoardo Garrone(*) - Romina Guglielmetti (§) (#) - Licia Mattioli (§)
Independent director Independent director Independent director Independent director Non-executive director Independent director.
- Enrico Parazzini (#) - Carlo Pavesio (*) - Roberto Testore (*) (§) (#)
(*) Member of the Nomination and Remuneration Committee (§) Member of the Control and Risk Committee (#) Member of the Committee for Transactions with Related Parties
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Personal and professional background of directors
Paolo Pininfarina – Born in Turin on 28 August 1958, he has a degree in Mechanical Engineering from Turin’s Politecnico University. He began his career at Pininfarina in 1982, with internships at Cadillac, in Detroit, United States, and Honda, in Japan, in 1983. In 1987, he was appointed Chairperson and Chief Executive Officer of Pininfarina Extra S.r.l.. In 1988, he joined the Board of Directors of Pininfarina S.p.A., was appointed Deputy Chairman in 2006 and has been Chairman since 12 August 2008.
Silvio Pietro Angori – Born in Castiglione del Lago (PG) on 29 June 1961, he has a degree in Theoretical Physics from La Sapienza University in Rome and a Masters Degree of Business Administration from the Booth School of Business at the University of Chicago. In 1989, he was hired by Agusta Helicopters as a research specialist in aerodynamics. In 1990, he joined the Fiat Group as manager of advanced research programs funded by national and transnational government entities. In 1994, he was recruited by Arvin Meritor, in Detroit, where he rose to the position of Vice President and General Manager of the Commercial Vehicle Emissions Division. In 2007, he joined Pininfarina S.p.A. as General Manager for the Group. In August 2008, he was coopted by the Board of Directors and his appointment was confirmed by the shareholders at their meeting of 23 April 2009, and he has been serving as Chief Executive Officer since that date.
Gianfranco Albertini – Born in Turin on 9 February 1958, he has a degree in Economics and Business Administration from the Turin School of Economics. In 1979, he began his career at Telettra S.p.A. in the area of Management Control. In 1983, he joined Pininfarina S.p.A. with responsibilities in the cash management area and managed the project to float the company on the Stock Exchange. Over the years, he handled numerous assignments, becoming Manager of Finance and Corporate Affairs of Pininfarina S.p.A. and Secretary to the Board of Directors in 2002. In 2007, he was appointed CFO of the Pininfarina Group and Manager in Charge of Financial Reporting. In August 2008, he was coopted by the Board of Directors and the shareholders confirmed his appointment on 23 April 2009, and, since that date, he is empowered to handle relations with Consob and Borsa Italiana.