Creating Tables in Word 2007

A table is an arrangement of data (words and/or numbers)

in rows and columns. Using tables to organize information makes the data much easier to read and interpret. It also presents an eye-appealing document.

How quickly can you find the number of votes for in the following paragraph:

The following players received many votes: 1,010,403; 704,208; , 992,040; 970,434; 1,207,992; Mark McGwire 517,181; , 788,116; , 630,761; Cal Ripken Jr., 669,033; Ernie Banks 598,168; 855,654; 761,700; 1,158,044; 1,156,782; 1,125,583; 1,115,896; Joe DiMaggio 1,054,423; and 988,168.

Now find the same information in the following table. It’s much easier when data is organized into rows and columns! Main heading in ALL CAPS and centered MAJOR LEAGUE ALL-CENTURY TEAM in first row of table.

Column headings Fan Balloting Secondary heading centered (vertically No. of (optional) in upper and horizontally Position Player and lower case over columns and Votes centered below the bold if desired. Johnny Bench 1,010,403 Yogi Berra 704,208 main heading. Nolan Ryan 992,040 Sandy Koufax 970,434 Lou Gehrig 1,207,992 Mark McGwire 517,181 Jackie Robinson 788,116 Rogers Hornsby 630,761 Table data aligned Cal Ripken Jr. 669,033 accordingly. See Table Format below. Ernie Banks 598,168 Mike Schmidt 855,654 Brooks Robinson 761,700 Babe Ruth 1,158,044 Hank Aaron 1,156,782 Ted Williams 1,125,583 Outfield Willie Mays 1,115,896 Joe DiMaggio 1,054,423 Mickey Mantle 988,168 Source : USA Today http://www.usatoday.com/sports/baseballmlbfs28.htm (25 October 1999)

Source note centered in last row and in a smaller font. Instructions:

 Create a Tables folder in your KCC folder  Save all files to this folder until instructed to save to the dropbox  Be creative with colors, fonts, borders and shading  Use only two different fonts per table and don’t over shade  Try out Table Styles  Quick alignment keystrokes: Ctrl-E (center) Ctrl-L (left) Ctrl-R (right)  Proofread carefully  All tables are worth 10 points each

Table Format:

 Vertical and horizontal placement of table – centered

To center tables vertically: • Page Layout Ribbon • Page Setup Dialog Box (little arrow in right corner of Page Setup Group) • Layout Tab • Choose Vertical Alignment Top

To center tables horizontally: • Click on the box with four arrows at the top left of your table • Control - E

 Column widths – adjusted to size of longest entry in the column (Auto Fit)  Row height – adjusted to good eye judgment  Vertical alignment of data – can be top, center, or bottom (use good eye judgment)  Horizontal alignment of data – first column of data should generally be left aligned; number columns (especially currency) should be right aligned

Scroll down for the list of table assignments!

Lessons 31-34 Assignments

Page Lesson Description & Instructions Save As

Three-column table–TOP 10 BROADWAY GROSSES 95 31B Lastname_TBL31B

Two-column table–POEMS TO IMPROVE OUR LIVES 96 31B Lastname_TBL31B1

Two-column table–THE SOUND OF MUSIC CAST 96 31B Lastname_TBL31B2

Two-column table–FAMOUS PAINTINGS 97 31B Lastname_TBL31B3

Two-column table–CHILDREN’S STORIES 98 32B

Three-column table–SELECTED WORKS BY AMERICAN AUTHORS 100 33C Lastname_TBL33C2

Three-column table–WIMBLEDON SINGLES CHAMPIONS 100 33C Lastname_TBL33C3

Four-column table–FAMOUS COMPOSERS 101 34B Lastname_TBL34B1

Four-column table–TOP TEN ANCESTRY GROUPS OF U.S. POP . . . 101 34B Lastname_TBL34B2

Four-column table–TOP MOVIES 101 34B