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2018 12 20 Ordinary Minutes.Pdf Minutes of Ordinary Meeting Held Thursday 20 December 2018 Held in the Simeon Lord Room Library / Museum Building Redbank Street, Esk Present Cr G D Lehmann (Mayor) Cr D Hall (Deputy Mayor) Cr H Brieschke (Councillor) Cr S Choat (Councillor) Cr C Gaedtke (Councillor) Cr M Ogg (Councillor) Cr B Whalley (Councillor) Mr R Bain (Chief Executive Officer) Mr M McGoldrick (Director Corporate and Community Services) Mr A Johnson (Director Operations) Mr P Tabulo (Director Planning and Development) Mr G Smith (Director Finance) Mrs K Jones (Director HR and Customer Service) Mrs S Pitkin (Minute Secretary) Ms M Maeseele (Communications and Marketing Manager) Minutes of Ordinary Meeting 20 December 2018 C O N T E N T S Acting Chief Executive Officer Arrangements 2 January 2019 - 20 Kilcoy Motorcycle Club Inc – Event January 2019 ........................................ 76 Management Plan 2019 ..................... 65 Application for rebate - 532 Old Mount Kilcoy Race Track – Trackside Pavilion Beppo Road Mount Beppo ................. 50 Kitchenette......................................... 68 Business arising out of minutes of Leave of Absence ................................... 3 previous meeting ................................. 3 Matters of Public Interest ........................ 3 CEO Final statement ............................. 76 Mayor Lehmann – Matters of Public Closure of Meeting ................................ 76 Interest ................................................ 3 Community Assistance Grants – Somerset Mayor’s and Councillors’ Reports .......... 73 Excellence Bursary 2018 – 2019 – Mayor's Report ...................................... 74 Andrew Bremner ................................ 72 Meetings authorised by Council ............ 73 Confirmation of Minutes .......................... 3 Consideration of notified motions .......... 75 Natural Resource Management Monthly Cr Brieschke - Councillor report ............ 73 Report - November 2018 ..................... 4 Cr Brieschke - Matters of Public Interest . 3 Cr Choat - Councillor report .................. 74 Offer for lot 116 RP816952 ................... 52 Cr Choat - Matters of Public Interest ....... 3 Opening of Meeting ................................. 3 Cr Gaedtke - Councillor report .............. 74 Cr Hall - Matters of Public Interest ........... 3 Petition – Larkhill Boundary Road ......... 71 Procurement policy change ................... 51 Development Application No 18041 - Lake Manchester Road and Waverley Road, Receipt of Petition ................................. 75 Lake Manchester ................................. 6 Reception of notices of motion for next Development Application No 6907 - meeting .............................................. 75 2889 Forest Hill – Fernvale Road, Revised Speed Limit – Muckerts Lane .. 70 Lowood .............................................. 19 Service of notices of intention to sell land Environmental Services Monthly Report for overdue rates or charges .............. 51 November 2018 ................................. 47 Somerset Region Neighbourhood Centre Esk landfill upgrade grant ...................... 53 Service Report for the period 1 November – 30 November 2018 ........ 54 Fencing Fernvale Campdraft Grounds .. 67 Somerset Visitor Guide – recommended charge ............................................... 73 Items for reports for future meetings ..... 76 Street Trees – Gunyah Street, Toogoolawah ..................................... 69 2 Minutes of Ordinary Meeting 20 December 2018 Opening of Meeting The Mayor, Cr Graeme Lehmann, opened the meeting at 9.03am. Leave of Absence Nil Confirmation of Minutes Decision Moved – Cr Hall Seconded – Cr Ogg “THAT the Minutes of the Ordinary Meeting held on 12 December 2018 as circulated to all Members of Council be confirmed”. Carried Business arising out of minutes of previous meeting Nil Matters of Public Interest Cr Hall - Matters of Public Interest Cr Hall wished all Council staff, Councillors and residents of Somerset a Merry Christmas and Happy New year, and asked that everyone come back healthy and safe in the new year. Cr Brieschke - Matters of Public Interest Cr Brieschke noted that the Council’s School Holiday Program has commenced with a variety of activities for children to participate in across the region at local sport centres, pools and libraries right up until 26 January, 2019. Cr Brieschke also encouraged people to take an evening drive to look at the Somerset Christmas Lights entries around the Somerset Region, from Coolana to Sandy Creek, Kilcoy. There are 39 entries in the Somerset Regional Council Christmas Light Competition, but there are so many more to see. Cr Choat - Matters of Public Interest Christmas is a time for gathering with family and friends. At Christmas time we celebrate the birth of Christ through thinking of others and the giving of gifts and good wishes. The holidays can be a time of risk on our roads and Cr Choat asked that all residents take extra care and enjoy time with family and friends and return for a safe and prosperous 2019. Cr Choat wished all residents, Councillors and staff a Merry Christmas and a Happy New Year. Mayor Lehmann – Matters of Public Interest The Mayor congratulated Mr Bob Bain, CEO, on his last Council meeting. The Mayor wanted to go on record to thank Bob Bain for 18 years and for everything you have done and achieved while at Somerset. 3 Minutes of Ordinary Meeting 20 December 2018 Subject: Natural Resource Management Monthly Report - November 2018 File: Governance - Reporting - Officer Reports Action Officer Ref: NRMO Background/Summary It is with pleasure that I provide the following summary of the Natural Resource Management Officer activities for November 2018: Land for Wildlife • Attendance at the Land for Wildlife steering committee meeting held 21 November, with a particular focus on administrative changes to the program whereby the 11 participant Local Governments in South East Queensland will collaboratively facilitate a Regional Coordinator position (hosted by Sunshine Coast Regional Council). Pending agreements, this new arrangement is anticipated to commence in Jan 2019, resulting in minimal disruption to the delivery of regular services to the program membership. Somerset Flora and Fauna • An official assessment of the Somerset Region Flying Fox Roosts was not undertaken within the November period, although incidental observations of Somerset roosts indicate that significant migration between roosts (within and beyond the Somerset region) is occurring, resulting in fluctuating numbers and occupancy at many of the roosts. It is suspected that this may be due to availability and proximity of food resource (where flowering is occurring). • Two reports of aggressive Magpies were investigated within this period, to determine if relocation may be warranted. No relocations occurred as aggressive birds could not be located. • Attendance at the South-East Queensland Fire and Biodiversity Consortium 2018 Forum (in association with the Ecological Society of Australia Conference), 26 November 2018. • Investigation of three cases of reported vegetation clearing within this period at Bryden, Mount Hallen, and Lake Atkinson. Catchment Management • Ongoing project development is being undertaken to formalise the delivery of Resilient Rivers funding granted to Somerset Regional Council for local projects. These include: o ~$120,000 for Black Snake Creek rehabilitation – Currently in discussions with landholders regarding participation and site identification, and seeking appropriate third-party delivery arrangements/contracts. o $105,000 for Recreational investigation of Hills Crossing and Savages Crossing – institutional paperwork for this collaborative funding and project is underway, with the Seqwater lead tender process anticipated in early 2019. • Council has supported participation in the Mid Brisbane River On-site Wastewater Risk 4 Minutes of Ordinary Meeting 20 December 2018 Mitigation Program (stage 2), which will see grants for approved Treatment System upgrades being offered to those participant landholders along the identified stretch of the Mid Brisbane River Catchment. Formal arrangements for this program are being progressed by Officers, with anticipated project commencement in early 2109. On 7 November 2018, Somerset staff met with Sunshine Coast Council Officers (who also administer a similar program with Seqwater) to discuss program design and roll out options. • Meeting with QUU and their contractors regarding the delivery of the new Lowood Sewerage Treatment Plant and associated infrastructure construction – 12 November 2018. • Attendance at the Mid Brisbane Partnership Committee meeting 14 November 2018, seeking to prioritise private landholder grant investment along the Mid Brisbane Catchment, to improve water quality and riparian condition. Fire Considerations • Council working with Queensland Fire and Emergency Services (QFES) to review the application of Council Policy OP 14 Hazard Reduction Burn Policy in respect of customer and administrator (QFES) feedback. Collaborations • Council continues to support the Kilcoy State High School Agricultural studies students to undertake practical assessment and general maintenance elements at Hopetoun Fields, Kilcoy. During this period, discussions were held with Toogoolawah State High School to consider a similar collaborative model in respect of the Condensery grounds on Cressbrook Creek. A project model/design is being investigated. • On 8 November
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