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21 JANUARY 2020 Commencing at 7.00Pm DORCHESTER TOWN COUNCIL Council Offices, 19 North Square, Dorchester, Dorset. DT1 1JF Telephone: (01305) 266861 Adrian Stuart, Town Clerk 15 January 2020 You are invited to a meeting of the DORCHESTER HERITAGE JOINT COMMITTEE will be held in the COUNCIL CHAMBER, MUNICIPAL BUILDINGS, NORTH SQUARE, DORCHESTER on TUESDAY 21 JANUARY 2020 commencing at 7.00pm. Town Clerk and Secretary to the Committee Declaration of Interests Members are reminded that the Code of Conduct requires Members to declare any interest which they have in any matter under discussion. If the interest is regarded as a Personal Interest the Member may remain and take part in the consideration of the item but if the interest is a Prejudicial Interest the Member must withdraw from the Chamber during the consideration of it. Membership Dorset Council: R. Biggs, A. Canning, L. Fry, S. Jones and D. Taylor Dorchester Town Council: S. Biles, F. Hogwood, G. Jones, F. Kent-Ledger and R. Major The following Members may attend and speak but not vote: A Chisholm (Ancient and Honorary Guild of Town Criers), Mr B Murphy (Duchy of Cornwall), T. James (Dorchester Civic Society), L. Gardner (The Keep Military Museum), (Vacancy - Dorchester Local Nature Reserve), J Murden (Dorset Natural History and Archaeological Society), T Loasby (Blue Badge Tourist Guides) M Rice (Dorchester Association), Martin Stephen or Hannah Jefferson (National Trust (for Max Gate and Hardy’s Cottage)), A Bright (Shire Hall) A G E N D A 1. APOLOGIES FOR ABSENCE To receive any apologies for absence. 2. MINUTES To read, confirm and sign the Minutes of the Meeting of the Committee held on 14 October 2019 (copy enclosed). 3. RESIGNATION FROM COMMITTEE To note that Kate Hebditch has resigned from the Committee. Kate has been a long standing member of the Committee and has given much of her time for free to the Committee in respect of the town’s interpretation panels, lotter bids, policy papers and more. The Committee may wish to record its gratitude to Kate. 4. DECLARATIONS OF PREDETERMINATION Members to declare if they consider that they have predetermined or may predetermine in the relation to the following items and to indicate the action they will be taking when the item is considered. NOTE: It is the responsibility of individual Members to decide whether they have predetermined in relation to an item. Members who make a declaration should leave the room during the discussion and voting. Members who may wish to take part in the decision making process as a member of another committee, at which the item is to be considered, should decide whether they wish to participate at this stage. 5. SALISBURY FIELDS - MOULE INFORMATION BOARD To welcome Mr Mark Chutter who wishes to wish to present an idea for an information board regarding Reverend Henry Moule at Salisbury Fields. 6. THE DEVELOPMENT OF A HERITAGE AND TOURISM STRATEGY (i) Steering Group – to consider a report by the Heritage and Toursim Project Manager (attached). (ii) To consider a draft Heritage and Tourism Strategy and covering report (attached). The supplementary background papers, as below, are available on the Town Council website - www.dorchester-tc.gov.uk/Committees/Dorchester+Joint+Heritage+Committee/Agenda Paper A – Heritage Role in Tourism, Paper B – The Impact of Tourism in Dorchester Paper C – Development and Delivery of Tourism in Dorchester, Paper D – Local Context and Issues 7. THOMAS HARDY VICTORIAN FAIR JUNE 2020 To receive an update from the Chairman on this years proposed Thomas Hardy Victorian Fair. 8. QUESTIONS To receive questions submitted by Members in writing to the Dorchester Town Clerk and in respect of which the appropriate notice has been given. 9. URGENT ITEMS To consider any other items that the Chairman decides are urgent. DORCHESTER TOWN COUNCIL DORCHESTER JOINT HERITAGE COMMITTEE 14 OCTOBER 2019 At a Meeting of the Dorchester Joint Heritage Committee held on 14 October 2019: PRESENT: Dorchester Town Council Councillors: S. Biles F. Hogwood G. Jones (Chairman) F. Kent-Ledger R. Major Officer: S. Newman Dorset Council Councillors: A. Canning L. Fry S. Jones Ancient & Honorary Guild of Town Criers A. Chisholm Civic Society A. Gannon Dorchester Association M. Rice Dorchester Chamber for Business M. Woodgate Dorset Natural History & Archaeological Society J. Murden National Trust (for Max Gate and Hardy’s Cottage) H. Jefferson 1. APOLOGIES Apologies for absence were received from Councillors R. Biggs and D. Taylor (Dorset Council), T. Loasby (Blue Badge Tourist Guides), A. Bright (Shire Hall) and L. Gardner (The Keep Military Museum). 2. ELECTION OF CHAIRMAN It was proposed, seconded and RESOLVED That Councillor G. Jones be elected Chairman for the remainder of the 2019-20 Council Year. 3. ELECTION OF VICE-CHAIRMAN It was proposed, seconded and RESOLVED That Councillor A. Canning be elected Vice-Chairman for the remainder of the 2019-20 Council Year. 4. MINUTES The minutes of the meeting held on 25 March 2019, a copy of which had been circulated, were confirmed and signed. In respect of Minute No. 53 the Deputy Town Clerk responded to a number of questions regarding the appointment process used in respect of the Heritage and Tourism Project Manager post. It was agreed that a timeline of the process used for the appointment should be sent to Members so as to clarify the position. 5. NEW MEMBERS The Committee welcomed the new Councillor appointments to the Committee and the representative from the National Trust (Max Gate and Hardy’s Cottage). 6. DECLARATIONS OF PRE-DETERMINATION There were no declarations of pre-determination. 7. BELL BARROW INFORMATION BOARDS - SANDRINGHAM The Committee welcomed Michael Green from the Thomas Hardye Residents Association who circulated information and presented a proposal to the Committee in respect of information board(s) about the Bell Barrow situated in the vicinity of Sandringham. Members were supportive of the proposal and suggested that the Residents Association look at a suitable location for the board, work up the text and photos for an information board with the assistance of the Committee. It was reported that grant funding might be available from Dorchester Town Council or Dorset Archaeological Committee. The Chief Executive of the Dorset County Museum offered support for photographic images that might be available through the Museum. Whilst discussing information boards it was noted that a number of the Hardy Trail boards were in a poor condition. RESOLVED That the idea for an information board be supported and that the Residents Committee report back to the Committee with its final proposals in due course. 8. TERMS OF REFERENCE Members had before them revised terms of reference for the Committee which were agreed subject to reference to reference to the Heritage Tourism Steering Group reporting back to the Committee. 9. CAR PARKING NEAR NORTHERNHAY Further to Minute No 49 the Committee considered a response from the Director of Place at Dorset Council in respect of the issues raised by the Committee about irresponsible parking at the entrance to Loders car park. The Civic Society representative reported that there had been no improvement and that recent maintenance work had actually made the situation worse. Councillor L. Fry volunteered to work with the Civic Society to lobby Dorset Council to take some action to improve the situation and protect the newly planted trees. RESOLVED That Councillor L. Fry work with the Civic Society to lobby Dorset Council to take some action to improve the situation and protect the newly planted trees. 10. THOMAS HARDY VICTORIAN FAIR AND OPENDOR HERITAGE DAY EVENTS - FEEDBACK The Committee welcomed film maker Gary Jarman to the meeting who showed Members the films that he had produced for both the Thomas Hardy Victorian Fair and OpenDor Heritage Day events. Members thanked Gary for the excellent films. The Committee agreed that it should support the Thomas Hardy Victorian Fair and a Heritage Open Day event again in 2020. RESOLVED That the Committee supports a Thomas Hardy Victorian Fair and Heritage Open Day in 2020. 11. PEDESTRIAN WAYFINDING SCHEME FOR DORCHESTER The Deputy Town Clerk reported that the new pedestrian wayfinding scheme for the town centre was to be installed during the last two weeks of October. The Vice Chairman agreed that the Town Trails leaflet would be updated the next time it was printed. RESOLVED That the pedestrian wayfinding scheme installation be welcomed. 12. THE DEVELOPMENT OF A HERITAGE TOURISM STRATEGY Further to Minute No 52 (2) it was noted that a project manager for the development of a Heritage Tourism Strategy had been appointed with a start date of 4 November 2019. 13. QUESTIONS No formal questions had been submitted. 14. URGENT ITEMS The Vice Chairman reported that Dorset Council had been successful in its Heritage Lottery Fund application for a grant toward improvements to the Roman Town House. It was requested that the thin wooden edgings along the Millstream path be replaced with something more substantial such as the recycled material used for the boardwalk at the Local Nature Reserve. It was reported that the new draft Corporate Plan for Dorset Council had no reference to culture, arts or museums and that heritage was only mentioned once. The Committee felt that this was a grave oversight and that the Committee’s concerns should be passed to Dorset Council. RESOLVED That, following discussion with the Vice Chairman and the Chief Executive of Dorset County Museum, the Chairman of the Committee write to Dorset Council expressing the Committee’s concerns regarding the draft Corporate Plan, in the strongest possible terms. 15. DATE OF NEXT MEETING It was agreed that the meeting dates for next year would be:- Tuesday 21 January 2020 Tuesday 21 April 2020 Tuesday 21 July 2020 Tuesday 20 October 2020 Chairman: DORCHESTER HERITAGE JOINT COMMITTEE – 21st JANUARY 2020 HERITAGE AND TOURISM STEERING GROUP Background 1.
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