Lafayette Parish School Board s5

LAFAYETTE PARISH SCHOOL BOARD REGULAR BOARD MEETING

Wednesday, November 28, 2012 - 5:30 P. M., Board Room

Shelton J. Cobb, President, Presiding

The School Board of the Parish of Lafayette, State of Louisiana, met in regular session at its meeting place, the Lafayette Parish School Board Administrative Building, Board Room, Lafayette, Louisiana, on Wednesday, November 28, 2012 at 5:30 P.M. pursuant to notice given in writing to every member.

MEMBERS PRESENT: Shelton J. Cobb, President; Hunter Beasley, Vice-President; Tommy Angelle, Gregory Awbrey, Mark Babineaux, Kermit Bouillion, Tehmi Chassion, Mark Cockerham, and Rae Trahan, Board Members; Dr. Pat Cooper, Secretary- Treasurer/Superintendent

MEMBERS ABSENT: None

I. MEETING OPENINGS The meeting was called to order by Cobb and opened with a prayer by Angelle. Bouillion led the group in the Pledge of Allegiance.

OPENING COMMENTS –SUPERINTENDENT Superintendent Cooper informed the Board that he is in the process of going to each one of the schools, and is visiting about four schools a day. He said there are absolutely wonderful things going on in the schools, and complimented the principals and teachers of the schools he has visited. Dr. Cooper said there are two kinds of information he is gathering on these visits: 1)asking the school level administrators what do they need in order to progress through the six year plan in terms of programs and staff; 2)asking the principals in order for their school to be an “A” school, what is needed in terms of facilities, then that will be matched with what was in the earlier Master Plan. He said this information would be presented to the new committee (Community Education Planning Committee) and hoped the Board would accept the concept. Board members were invited to join the superintendent on the school visits.

ADDITIONS TO THE AGENDA None

APPROVAL OF AGENDA Motion (Angelle, Cockerham) that the Board approve the agenda as presented. Motion carried.

II. RECOGNITIONS/PRESENTATIONS The Board congratulated April Judice, as the LAHPERD Awards Elementary School Physical Education Teacher of the Year. Ms. Judice teaches elementary Health & Physical

1 Education at J. Wallace James Arts and Technology Academy, and has developed a physical education setting for her students which includes movement exploratory activities, cross- curricular integration techniques, and social skill development, all the while improving physical fitness levels.

Also congratulated was Nicole Dupuis and the Green T. Lindon Elementary physical education students for raising over $12,690 for the Jump Rope for Heart Event. Their efforts earned them a fourth place award in the state.

The Board recognized Dr. Chris Carroll, Assistant Professor at the University of Louisiana at Lafayette, College of Civil Engineering, who explained the partnership between Lafayette Parish School System’s Gaining Early Awareness and Readiness for Undergraduate Program (GEAR UP) and ULL-College of Engineering. Dr. Carroll presented a power point presentation which showed the students engaged in the real world process of design and construction through engineering.

III. CORRECTIONS AND/OR APPROVAL OF BOARD/COMMITTEE MINUTES A. CORRECTIONS ON THE MINUTES OF: 1. Regular Board Meeting of 11/7/12 Motion (Beasley, Bouillion) that the Board approve the minutes of the Regular Board Meeting of November 7, 2012. Motion carried.

B. APPROVAL OF THE COMMITTEE MINUTES OF: 1. Board Retreat of 10/27/12 Motion (Bouillion, Cockerham) that the Board receive the minutes of the Board Retreat of October 27, 2012. Motion carried.

2. Board Workshop of 11/7/12 Motion (Babineaux, Bouillion) that the Board receive the minutes of the Board Workshop of November 7, 2012. Motion carried.

IV. FINANCIAL INFORMATION/REPORTS A. APPROVAL OF BILLS 1. Ratification of Bills for September 2012 Motion (Angelle, Cockerham) that the Board approve the Ratification of Bills report for the month of September 2012. Motion carried.

B. OTHER FINANCIAL REPORTS 1. Ratification of Purchases for October 2012 Motion (Angelle, Babineaux) that the Board accept the Ratification of Purchases Report for the month of October 2012. Motion carried.

2. Budget-to-Actual Status Report Motion (Beasley, Angelle) that the Board receive the Budget-to-Actual Report. Motion carried.

2 3. Summary of Grant Funding and Activity Motion (Cockerham, Angelle) that the Board receive the Summary of Grant Funding and Activity Report. Motion carried.

V. REPORTS/INFORMATION/INTRODUCTION ITEMS A. INFORMATION REPORT 1. Personnel Changes for November 28, 2012 New Employees Fun Name Location Position Eff. Date d Note Cyrus, Jennifer J. W. James ES Tea. Asst. – SPED 11/07/12 01 Replacing V. Breaux Davis, Kelsey Plantation ES Clerical Assistant 11/26/12 01 Replacing H. Stark Deculit, Donald Scott MS Custodian 11/05/12 01 Replacing G. White Homeless Education Case Dickerson, Frankey Federal Programs Specialist 11/14/12 50 New Position Broussard MS/Myrtle Hays, Katherine Place ES Speech Therapist 11/28/12 01 Replacing T. West Hollins, Tyrone Carencro HS Custodian (Night Shift) 11/01/12 01 Replacing P. August Hudson, Dora Northside HS Custodian (Night Shift) 11/01/12 01 Replacing K. Denton Smith, LaRhonda Print Shop Printer I 11/12/12 01 Replacing K. Dugas Vanderbilt, Phyllis Northside HS Custodian (Night Shift) 11/01/12 01 Replacing A. Hill Mental Health Services West, Jody Health and Wellness Supervisor 12/03/12 01 Replacing S. Chaudoir

Employee Transfers Name From/To Eff. Date Fund Note J. W. James ES (Tea. Asst. –SPED) to J. W. Breaux, Vicky James (RTI Tea. Asst.) 11/07/12 40 Replacing T. Thomas Carencro MS (Tea. Asst. – SPED) to Moss Carriere, Karen Preparatory (Tea. Asst. – SPED) 11/08/12 01 Replacing P. Derouen Northside HS (Custodian) to Lafayette MS Denton, Karen (Custodian) 11/07/12 01 Replacing D. Eugene Moss Preparatory (Tea. Asst. – SPED) to Derouen, Phyllis Carencro MS (Tea. Asst. – SPED) 11/08/12 01 Replacing K. Carriere Lafayette MS (Custodian) to J. W. James ES Eugene, Donelisa (Custodian) 11/07/12 01 Replacing A. Fields Fenstermaker, P. Breaux MS (Teacher – French) to Prairie ES Kathryn (Teacher – French) 11/12/12 01 New Position J. W. James ES (Custodian) to Thibodaux Tech Fields, Adam (Custodian) 11/02/12 01 Replacing S. Richard P. Breaux MS (Teacher – PE) to L. J. Alleman Hartman, Herman MS/Woodvale ES (Teacher – PE) 11/13/12 01 Replacing S. Tabor Lafayette HS (Teacher – Math) to Lafayette HS Hebert, Jamie (Assistant Principal) 01 Additional Position Judice MS (Assistant Principal) to Lafayette HS Johnnie, Ronald (Assistant Principal) 11/26/12 01 Replacing V. Fulcher Special Education (Program Supervisor II) to Motte, Angela Pupil Appraisal (Educational Diagnostician) 11/26/12 01 Replacing L. Joiner Carencro HS (Assistant Principal) to Carencro Roebuck, Kendahl HS (Principal) 11/01/12 01 Replacing A. Samec L. J. Alleman MS/Woodvale ES (Teacher – PE) Tabor, Scott to P. Breaux MS (Teacher – PE) 11/13/12 01 Replacing H. Hartman

3 Moss Preparatory (Lead Teacher) to P. Breaux Additional Assistant Thornton, Donald MS (Assistant Principal) 11/26/12 01 Principal

Appointments & Reappointments Name Location Position Contract Term Note Dixon, Lamar P. Breaux MS Teacher – ELA 10/22/12 – 05/30/13 Replacing I. Lavergne Gibson, Angela P. Breaux MS Teacher - Math 11/05/12 – 05/30/13 New Position Teacher Assistant – Fontenot, Sally Charles Burke ES SPED 11/26/12 – 05/30/13 New Position Hebert, Camille Milton ES/MS Teacher – 1st 12/03/12 – 05/30/13 Replacing J. Daniels Teacher Assistant – LeBlanc, Elizabeth Acadian MS SPED 11/26/12 – 05/30/13 Replacing N. Sonnier Mabile, Michael P. Breaux MS Teacher – ELA 11/07/12 – 05/30/13 New Position Teacher Assistant – Macle, Jean-Louis Ridge ES SPED 11/12/12 – 05/30/13 Replacing S. Beverly Sampy, Philip Career Center ISS Facilitator 11/12/12 – 05/30/13 New Position St. Romain, Rebecca Scott MS Teacher – ELA 11/08/12 – 05/30/13 Replacing A. Viator Traxler, Chandra J. W. Faulk ES Teacher – 5th 11/12/12 – 05/30/13 Replacing J. Olivier Whitaker, Lindsey Truman Montessori Teacher – Pre –K 11/12/12 – 05/30/13 Replacing K. Streva Teacher – FACS/Comp. Wright, Jr., Levi Carencro MS Lit. 11/12/12 – 05/30/13 Replacing T. McGown

Other Action Name Location Position Eff. Date Fund Note Griffith, Angela Boucher ES Tea. Asst. – PE 11/02/12 – 05/30/13 01 Leave Without Pay Charles Burke Holley, Barbara ES/Duson ES Teacher - French 01/11/13 – 05/30/13 01 Sabbatical Leave Academic and Behavior Not Academic and Moore, Rollan Boucher ES Coordinator 10/29/12 01 Interventionist

Exiting Employees Name Location Position Eff. Date Fund Note Alleman, Linda Truman Montessori Teacher – Pre-K 11/26/12 01 Service Retirement Ardoin, Janet Woodvale ES Teacher Asst. - SPED 11/16/12 01 Resignation Insurance/Risk Aucoin, Haley Management Clerical Assistant 11/07/12 01 Resignation Babineaux, Christiana Evangeline ES SFS Tech 10/30/12 70 Resignation Teacher Assistant – Beverly, Sonja Ridge ES SPED 11/09/12 01 Resignation Bordelon, Brittney Lafayette MS Teacher – Math 11/08/12 01 Resignation Boudreaux, Diane G. T. Lindon ES Tea. Asst. – SPED 12/14/12 01 Resignation Broussard, Sheila Carencro Hghts. ES SFS Tech. 09/20/12 70 Service Retirement Resignation Following Burdette, Andrea Milton ES/MS Teacher – 1st 10/31/12 01 Leave Without Pay Daniels, Janet Milton ES/MS Teacher – 1st 11/16/12 01 Resignation Dyson, George Carencro HS Teacher – Math 11/07/12 01 Resignation Griffin, Louis Broussard MS Teacher Assistant – 11/02/12 01 Resignation

4 SPED Harman, Nathalie K. Drexel ES Teacher – SPED 11/28/12 01 Resignation Hill, Avery Moss Preparatory Custodian 11/05/12 01 Resignation LeJeune, Boyd AIM Teacher 05/25/12 01 Resignation Leopaul, Claudette Plantation ES SFS Technician 08/14/12 70 Resignation Lobdell, James Carencro HS Teacher – Ind. Arts 10/12/12 01 Service Retirement Teacher – FACS/Comp. McGown, Jr., Tony Carencro MS Lit. 11/02/12 01 Resignation Melancon, Justin Maintenance Dept. Electrician I 10/31/12 01 Resignation Miller, Caroline Lafayette MS Teacher – Science/SS 10/01/12 01 Resignation Patin, Lois Lafayette MS Teacher – Comp. Lit. 11/14/12 01 Resignation Phelan, Jeanne Acadian MS Speech Therapist 12/22/12 01 Service Retirement Richard, Shirley Thibodaux Tech Custodian 11/01/12 01 Resignation Sherer, Wanda Acadiana HS Teacher - 01/01/13 01 Service Retirement Streva, Kelly Truman Montessori Teacher – Pre-K 11/06/12 01 Resignation Bus Driver – Board Thibodeaux, Nicole Transportation Dept. Owned 11/09/12 01 Resignation Viator, Amber Scott MS Teacher – ELA 11/01/12 01 Resignation *Retiree Returning To Work

Number of Full-Time, Active Employees by Funding Source as of November 16, 2012

General Fund (01) 3,753 2002 Sales Tax (15) 77 Special Revenues (20) 18.5 Other Grants (25) 16 Consolidated Adult Education (30) 9 Consolidated Other Federal Programs (35) 5 Special Education (40) 134 Self-Funded Construction (45) 2 IASA Title I (50) 156 Consolidated Other State (55) 6 GEARUP/Magnet Grant (57) 16 Child Development & Head Start (60) 59 IASA Titles II/III/IV/VI (65) 30 Child Nutrition (70) 267 Group Insurance Fund (85) 2 TOTAL 4,538.5

Total last month 4,543.5 Total year ago (11/16/11) 4,499

Board members voiced their concern regarding the hiring of employees in emergency situations, and whether the number of resignations was higher than normal.

Bruce Leininger, Director of Human Resources reported that at this time all of the State is experiencing the same problem. Mr. Leininger said he is working with President Savoie of ULL to recruit good candidates for teacher positions.

After further discussion, Board members asked the Superintendent to make certain that staff was following policy at all times. Dr. Cooper said he would make the Principal position at Carencro High temporary until further notice. 5 2. Architect Selection Request For Qualifications (RFQ)for Youngsville Middle School Facility Additions & Renovations Kyle Bordelon, Director of Planning and Facilities reported that this was the process and forms he would like to use in selection of an architect for the Youngsville Middle School Facility Additions and Renovations.

Trahan asked that current “as built” plans be on file to share with anyone wishing to submit a RFQ.

3. An Overview of Act 861 of the 2012 Legislative Session and the proposed changes to Bullying Prevention, Education, Reporting, Investigation and Action Bradley Cruice, Director of Health and Wellness, presented a PowerPoint detailing the new law and the resulting changes needed in local policies and procedures as it relates to instances of bullying.

Questions by Board members were: does the law say what we should do about the bullies; does it allow self-reporting; will there be counseling available for students; what about the use of public punishment; can this be used for teachers to report if they are bullied by a student.

B. INTRODUCTION ITEMS 1. Revision of Policy File JCDAF: Bullying and Hazing in accordance with Act 861 of the 2012 Legislative Session. Revision of this policy in compliance with the legislation is required by January 1, 2013. Action to be taken at a subsequent meeting.

C. Other Reports 1. None

VI. APPROVAL OF ACTION ITEMS 1. Revision of Policy File: DFL (DFE) – Cash and Investment Policy That the Board approve the revisions to Policy File DFL Cash and Investments Policy as presented.

2. Transfer of Funds within the Turnaround Plan Technology Task Force That the Board approve the transfer of funds within the Turnaround Plan Technology Task Force Budget from the eReader($210,000)and server line($50,000) items to the wireless network line item.

3. Resolution 11-12-1774 - Stop Sequestration That the Board adopt Resolution 11-12-1774 - Stop Sequestration.

RESOLUTION 11-12-1774

6 WHEREAS, a world class public education is essential for the future success of our nation and today’s schoolchildren; and,

WHEREAS, the Budget Control Act of 2011 includes a provision to impose $1.2 trillion in across-the-board budget cuts to almost all federal programs including education that would become effective January 2, 2013; and,

WHEREAS, these across-the-board budget cuts would impact school districts during the 2013-14 school year, with the exception of the Impact Aid program, with which a reduction would become effective this school year; and,

WHEREAS, these across-the-board budget cuts, also known as sequestration, would impact education by a reduction in funds of 8.2 percent or more and could result in larger class sizes, fewer course offerings, possible four-day school weeks, loss of extracurricular activities, and teacher and staff lay-offs; and,

WHEREAS, sequestration would impact almost every public school system in the nation and the millions of students educated through programs such as Title I grants for disadvantaged students, the Individuals With Disabilities Education Act (IDEA), English Language Acquisition, Career and Technical Education, 21st Century Community Learning Centers, and more; and,

WHEREAS, Lafayette Parish School System, as well as other public schools, would be impacted nationwide by an estimated $2.7 billion loss from just three programs alone – Title I grants, IDEA special education state grants and Head Start – that serve a combined 30.7 million children; and,

WHEREAS, federal funding for K-12 programs was already reduced by more than $835 million in Fiscal Year 2011, and state and local funding for education continues to be impacted by budget cuts and lower local property tax revenues; and,

WHEREAS, states and local governments have very limited capacity to absorb further budget cuts from sequestration, as Lafayette Parish School System has already implemented cuts commensurate to state and local budget conditions; now,

THEREFORE, BE IT RESOLVED, that the Lafayette Parish School System urges Congress and the Administration to amend the Budget Control Act to mitigate the drastic cuts to education that would affect our students and communities, and to protect education as an investment critical to economic stability and American competitiveness.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Tommy Angelle, Gregory Awbrey, Mark Babineaux, Hunter Beasley, Kermit Bouillion, Tehmi Chassion, Shelton J. Cobb, Mark Cockerham and Rae Trahan

7 NAYS: None

ABSENT: None And the resolution was declared adopted on this, the 28th day of November, 2012. /s/ Shelton J. Cobb /s/ Pat Cooper ______Shelton J. Cobb, Board President Dr. Pat Cooper, Secretary-Treasurer LAFAYETTE PARISH SCHOOL BOARD LAFAYETTE PARISH SCHOOL BOARD

4. Resolution 11-12-1775: Declaration of Emergency - Purchase of Bread Products

RESOLUTION 11-12-1775

A Resolution to certify the existence of a public emergency and to provide notice of such emergency as required by La. R.S. 38:2212(D).

WHEREAS, after a formal bidding process, the Lafayette Parish School System (“LPSS”) and Interstate Bakery, parent company of Holsum Bakery, Wonder Bread, and Hostess Products, entered into an Agreement to provide bread products to LPSS schools; and,

WHEREAS, pursuant to correspondence issued by Hostess Brands CEO, Gregory F. Rayburn, on November 16, 2012, Interstate Bakery notified LPSS that it would be ceasing business operations immediately (see Exhibit 1); and,

WHEREAS, LPSS has an immediate need to purchase bread products to continue its School Food Service operations; and,

WHEREAS, the company possessing a LPSS contract must offer whole grain products required by federal regulations; and,

WHEREAS, Flowers Baking Company of Lafayette submitted a bid in response to the most recent request for bids and is willing to honor its quotes through the expiration of the current school year terminating on June 30, 2013; and,

WHEREAS, La. R.S. 38:2212(D)(1)(a) provides that advertisements for public bids shall not apply in public emergencies; and,

BE IT RESOLVED AND ORDAINED that the Lafayette Parish School System, at a legally convened meeting, hereby certifies that a public emergency exists due to the closure of Interstate Bakery that requires immediate action to purchase bread products without the necessity of complying with the formalities of La. R.S. 38:2212.1, et seq., and authorizes its Superintendent of Schools to negotiate a contract with Flowers Baking Company of Lafayette for the procurement of bread products for the School Food Service through June 30, 2013.

BE IT FURTHER RESOLVED AND ORDAINED that notice of the provisions contained in this Resolution shall be published in the official journal of the Lafayette Parish

8 School System.

Upon roll call, the following votes were tabulated: YEAS: Tommy Angelle, Gregory Awbrey, Mark Babineaux, Hunter Beasley, Kermit Bouillion, Tehmi Chassion, Shelton J. Cobb, Mark Cockerham and Rae Trahan

NAYS: None

ABSENT: None

AND THE RESOLUTION was declared adopted on this 28th day of November, 2012.

/s/ Shelton J. Cobb /s/ Pat Cooper ______Shelton J. Cobb, Board President Dr. Pat Cooper, Secretary-Treasurer LAFAYETTE PARISH SCHOOL BOARD LAFAYETTE PARISH SCHOOL BOARD

GROUPED ACTION ITEMS 1. Approval of All Action Item(s) with the Exception of Items Pulled Motion (Babineaux, Cockerham) that the Board approve all Action Items with the exception of Items Pulled: Lafayette Parish Fund For Excellence in Public Schools; Approval of Projects List for $30 Million Limited Tax Bonds Issue and $3 Million Capital Projects Funds; Create Community Education Planning Committee; and Approval of the No Dropouts Partnership. Motion carried.

ITEMS PULLED FROM ACTION 1. Lafayette Parish Fund for Excellence in Public Schools Motion (Chassion, Babineaux) that the Board approve the establishment of the Lafayette Fund for Excellence in Public Schools. Motion carried.

2. Approval of Projects List for $30 Million Limited Tax Bonds Issue and $3 Million Capital Projects Funds Motion (Babineaux, Beasley) that the Board authorize the facility improvement projects listed for Construction Fund 2012 Limited Tax Bonds and the Capital Projects Funds. Voting for were: Angelle, Babineaux, Beasley, Bouillion, Chassion, Cobb, Cockerham, and Trahan. Voting against was Awbrey. Motion carried.

3. Create Community Education Planning Committee Motion (Beasley, Cockerham) that the Board approve Administration's recommendation to create a Community Education Planning Committee to update and integrate our Facilities Master Plan with our six year instructional "turn-around" plan as well as monitoring the progress of projects once funding is obtained. Voting for were Angelle, Babineaux, Beasley, Bouillion, Chassion, Cobb, Cockerham and Trahan. Voting against was Awbrey. Motion carried.

9 4. Approval of the No Dropouts Partnership Motion (Beasley, Cockerham) that the Board approve the No Dropouts Partnership. Motion carried.

VII. REPORTS A. Public Comments Bradley Cruice, Director of Health and Wellness commented to the Board that if a teacher is bullied by a student it is covered under the Discipline Matrix.

B. Board President/Members Comments Comments were made. No action was taken.

C. Superintendent Comments Superintendent Cooper informed the Board that it would be necessary to call a Special Board Meeting on December 5, 2012 for the purpose of canvassing the returns of the November 6, 2012 election.

VIII. EXECUTIVE SESSION

IX. ADJOURN There being no further business, it was moved by Babineaux, seconded by Cockerham and carried that the meeting adjourn.

SIGNED: SIGNED:

/s/ Shelton J. Cobb /s/ Pat Cooper

Shelton J. Cobb, President Dr. Pat Cooper, Secretary-Treasurer LAFAYETTE PARISH SCHOOL BOARD LAFAYETTE PARISH SCHOOL BOARD mgp