Provider Enrollment (PEN) # HHS0000069

HIP Program (Helping Through Intervention and Prevention)

Questions and Answers Document*

*This Questions and Answers Document contains an initial question and answer posted on the State's Electronic State Business Daily (ESBD). Updates to this document will be entered on this same document with table headings indicating the "Update" and the date of their posting. Most recent updates appear first.

If DFPS later determines a need to provide additional appropriate questions and answers in this document, or deems it necessary to revise or update any answers previously provided herein, it will do so by adding further updates to this document that reference such additions or corrections.

Questions and Answers Updated: July 14,2017 PEN Section Page Question Answer GENERAL 1. As a No, the only information Contractors will Contractor, will receive regarding the families are the primary ------I have access Caregiver’s name, address, phone number, to client Infant/child’s name, gender and Infant/child’s information or date of birth. their case file? 2. Where can I The Project HIP procurement document is locate the posted on the Electronic State Business Daily ------procurement (ESBD) website for Project HIP? (http://esbd.cpa.state.tx.us/bid_show.cfm? bidid=109124). Once there, click on “Package 1” to access the procurement. 3. Will there be a No. There will not be a bidder's conference for bidder's the Help through Intervention and Prevention conference for (HIP) procurement. This is not a competitive ------this procurement. It is an open provider procurement? enrollment (PEN). Contracts are granted to all Applicants who meet PEN eligibility and service criteria, based on a Home Visiting Model. If you have questions, please contact Katrinia Ender, Procurement Project Manager at 512- 406-2449. 4. How can we The vision of the committee in providing these ensure there is funds is that the process will be transparent good and that DFPS will be open and willing to work ------communication with Applicants. DFPS has already visited several counties in which the HIP Contract will and that the process is be offered. The visits were conducted in an transparent? effort to answer questions and have open dialog to provide clarification and set forth expectations. DFPS is open to more

1 Provider Enrollment (PEN) # HHS0000069

communication and will be as transparent as legally possible in this process. 5. Is there a No. Due to the nature of the HIP Program, projected DFPS does not have regional or county Statewide projections on the number of anticipated and/or referrals. Likewise, there is no budget cap as ------Regional reimbursement is for a unit rate, and DFPS will budget cap for control the referrals. these services? The deadline for responding to this PEN is 8/31/18, so it is fine to wait until you feel more confident about applying.

6. What is the We now have a 10% participation rate, probability that however, we have expanded our service ------referred population of pregnant and parenting foster families will youth in FY 16. Currently, we don’t have the participate new participation rate including this since the population, but we expect an increase over the referrals will standing 10% participation rate come from DFPS? 7. How will DFPS will use a collaborative process to data families be match historical records with new birth records ------identified and to identify families. how will they Currently, the Contractor will be the first be notified contact with families about the HIP Program. about Project For CPS youth, when possible, CPS staff will HIP? notify the youth about the HIP Program prior to referral. 8. Will there be a No. We do not have a referral network and will referral not pay for wrap around services. It is up to ------network to the Contractor to make appropriate referrals. provide and pay for other needed services? 9. It looks like PEI The HIP Program and CBFS are the only PEI programs are programs that specifically target families who ------moving to have a previous history with Child Protective working with Services (CPS). Other PEI programs may be families able to service families that have CPS already involvement depending on Provider capacity involved with and ability to meet client needs. CPS. Is this true? 1 What A Contractor will receive referred parent's 0. information name, address, phone number along with the ------would a infant/child's name, gender and date of birth. Contractor receive about

the referred family in a referral? 1 Who The Contractor determines the frequency of 1. determines the the home visits. Please follow the fidelity of ------frequency of your home visiting program. the home visits? 1 I have full-time You may take HIP referrals, but will need to 2. staff that separate time spent on each project clearly on ------provides home staff members' timesheets. You will then bill visiting the appropriate funding source based on time services. Their spent on each project. salaries are paid from a different grant. How can we take Project HIP referrals and bill for services? SECTION 2 1 2.2 7 Are the Yes. The services offered through the HIP 3. & & services program are strictly on a voluntary basis, 2.5 8 through HIP although we do expect our Contractors to use voluntary? effective engagement methods. 1 2.3 7 Is a contractor No. Applicants must select the region(s) and 4. agreeing to county or counties within the region(s) in service the which the applicant proposes to provide entire region services. The applicant may select services for a service ranging from every region and county in the delivery area state of Texas or one county within one region or can a in Texas. There is not a provision for selecting contractor how many clients you will serve. However, identify the you must submit a ten (10) day written number of notification to PEI staff if you are no longer clients that can able to accept referrals due to capacity. be serviced? If you do not believe you can meet the Family’s needs when conducting the family assessment, or you discover that the family doesn't need home visiting services but needs medical attention or a more intensive program than what you can offer, you should refer the family to those services. 1 2.4 7 Will you be No. Service Authorizations will be made to a 5. making Contractor after the family has been deemed referrals to appropriate for a HIP Program referral by Contractors DFPS staff. It is up to the Contractor to based on the determine the needs of the family. history and

needs of the family? 1 2.4 7 Can Beyond current and former foster youth that 6. Contractors are pregnant, DFPS will only send Service work with Authorizations for families with a newborn pregnant child up to 2 years of age. women who meet the other criteria? 1 2.6.2 8-9 What are the The minimum requirements for service 7. educational delivery staff are listed in Section 2.6.2 of the and experience PEN. requirements for the home visitors? 1 2.6.3.2 9 What training The expectation is that Contractors who will be 8. & & must home providing services to families, including 2.14.4 15 visitors have? subcontracted and/or volunteers will already be trained in their chosen program model. Other training expectations are that providers maintain whatever annual training requirements they would normally be required to maintain conformity with the program model. 1 2.13 13 I currently HIP contracts will require data entry into the 9. have a contract PEIRS database. through HHSC for home visiting services. Will there be data entry requirements in addition to what I already do for HHSC? 2 2.14.2.2 14 I use the Yes, the HIP Program requires that the 0. Parents as Evidenced Based or Promising Practice Home Teachers Model Visiting Model be administered to fidelity. The (PAT). This age requirements for infant eligibility are 0-2 model requires years of age. If a child ages out of the eligible us to work with age range, HIP services must end and the families for 2 family can be referred to another resource to years. Will that meet their needs. be possible with the HIP Program? 2 1.

2 2.14.4.5 15 Can an Yes. 2. organization's state office apply and subcontract the services regionally? 2 2.15.3 16, What is needed We will train Contractors on the billing process 3. & 21 to bill for prior to services being delivered. 3.2.6 services? 2 2.17 18 How will DFPS DFPS will measure success of services 4. & & measure through: 8.1 35 success of  Monthly report provided by the services? Contractor through the PEIRS database  Performance measures set forth by DFPS, which will in part, be based on timelines and completion of services to each family.  Pre and Post-Protective Service Factors survey, which will determine if protective factors were increased in the visit. SECTION 3 2 3.2.2.3.1 20 Can a Contractors can be reimbursed for all mileage 5. Contractor be with the HIP Program. reimbursed for all mileage or only if the visit is more than 50 miles away? SECTION 5 2 5.16 24 How do I apply The Provider Enrollment (PEN) information 6. and complete was posted November 26, 2013 on the the Electronic State Business Daily (ESBD) website application? (http://esbd.cpa.state.tx.us/bid_show.cfm? bidid=109124) for review and enrollment. Instructions are included in the PEN on how to apply. SECTION 6 2 6.2.4 26 Is this contract There are two program models that will qualify 7. & & open to only as a Home Visiting Program: Evidence- 7 (Glossary) 32 evidence based Based and Promising Practice. Contractors model funding? may submit the name of their individual model that meets the criteria of one of the models listed above. Contractors using CICC Parenting Programs and/or SafeCare are highly encouraged to apply. This information is spelled out in the Provider Enrollment (PEN) Contract. SECTION 7 2 7 (Glossary) 29 Are qualified A sole proprietor or entity that: 8. individuals  Has an established business;

precluded from  Currently provides services described in applying for the PEN; and this contract?  Meets all other eligibility requirements described in the PEN may submit an Application. SECTION 8 2 8.3 35 How long is the Currently, funding has been extending for the 9. funding cycle, FY18-FY19 biennium. DFPS is hopeful that the and will funding will be renewed at the end of this funding be funding period. renewed after the first funding cycle? 3 8.3; 35 What is the Contracts for the HIP Program are awarded 0. 2.5.2 time yearly on a fiscal year schedule. The & beginning date is September 1st and end date commitment st 9.4 (DFPS for a contract? is August 31 of the following year. You Uniform must give a ten (10) day notice to stop Terms & receiving referrals due to capacity at any time Conditions) during your contract period. You can also give a thirty (30) day notice to PEI Contracts Division to end your contract. 3 1.

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