Word Notat Skabelon

Delivery payment and payment schedule Appendix 12.1 Maritime Planning and Dispatch System (MPDS) DanPilot

1 Instruction for the Supplier

The Supplier must fill out the following Appendix according to the specified requirements. The Supplier is obliged to fill out the spaces marked as […]. This means that the Supplier must:

 Specify the payments in section 2:

The delivery payments for one-off project cost for development,configuration, test and Hypercare

Basic fee for maintenance after the Acceptance Date

Periodical payment for use of Software

 Fill-in section 8 (payment schedule)

Distribute the total delivery payment in section 2 with the allocated percentages

If the Supplier has any reservations to the specified payments, the Supplier should make a note regarding this in the list of reservations submitted along with the Supplier’s tender.

The Supplier should notice the specified Minimum Requirements (MR). There cannot be made any reservation regarding these MRs in the final offer.

The Supplier should note and refer to Tender Conditions – DanPilot regarding the evaluation criterias regarding this Appendix.

The Supplier should notice the specified detailed instructions regarding filling out the tables below.

While filling out the Appendix, the Supplier must use the definitions stated in K02 Contract section 1. Definitions.

2 Table of content

3 1. Introduction

Objective The purpose of the payment specification and payment schedule is to specify the amount of different payments and when, during the project, payments will be accepted. For requirements to this specific Appendix, please refer to K02 Appendix section 12. If any of the requirements stated in this sub-appendix is not in accordance with the specified requirements, it is the K02 Appendix section 12 requirements that are valid.

Milestones and phases and payments Milestones and definition of phases in the project:

Milestone 1: Contract Signed. Stand still period over.

Milestone 2: Clarification Phase started. All Supplier ressources mobilized.

Milestone 3: Revised Delivery Description delivered. Approved/declined revised Delivery Description no later than 30 days after it is received. Payment 1 regarding 10% of the delivery payment is paid when acceptance criterias are met and the Customer has approved the Delivery.

Milestone 4: Partial Delivery number 1 approved. Partial Delivery approved, including Delivery, test migration and testing.

Milestone 5: Partial Delivery number 2 approved. Partial Delivery approved, including Delivery, test migration and testing. Payment 2 regarding 20% of the delivery payment is paid when acceptance criteria are met and the Customer has approved the Delivery.

Milestone 6: Final Delivery inclusive Acceptance Test approved. Delivery approved, including final migration, Acceptance Test. Ready for start up of Service Level Test. Payment 3 regarding 30% of the delivery payment is paid when acceptance criteria are met and the Customer has approved the delivery.

Milestone 7: Service Level Test delivered. Submission of Service Level Test report and acceptance/decline no later that 20 days after Service Level Test is delivered. Payment 4 regarding 40% of the delivery payment is paid when acceptance criteria are met and the Customer has approved the Delivery.

4 Illustrative overview of phases and payments:

Figure 1

Please refer to Figure 1 for an illustrative overview of the phases and milestones in terms of payments (Mininum Requirements).

5 2. Delivery payment, cf. clause 13.2 of the Contract

Instructions to Supplier: The delivery payments for one-off project cost for development, configuration, test and Hypercare must be clearly stated in the table below. Delivery payments as set out below are the TOTAL delivery payment (except in the event of change requests). The Supplier is allowed to add more deliveries in the table below and also delete row “n”. The delivery payment for the Delivery must be itemised as described in K02 Appendix 12, requirement K-3. This means that the Delivery must be described based on the following items. Aditional items can be added to the table:

Delivey # Description of delivery payment (one-off project cost for Price development,configuration, test and hypercare) [DKK. exclusive of VAT] 1 […]DKK Purchase of Standard Software[…] 2 […]DKK Preparation of detailed specifications […] […]DKK The Supplier’s internal testing, including 3 preparation of test specifications and creation of a test system […] […]DKK 4 Installation on the Customer’s third party operational environment […] […]DKK Partial Delivery test, including preparation 5 of testing documents, corrective action and updating of Documentation […] […]DKK Acceptance Test, including preparation of 6 testing documents, corrective action and updating of Documentation […] Service Level Test, including preparation of […]DKK 7 testing documents, corrective action and updating of Documentation […] Hypercare as part of the special support […]DKK 8 period after Service Level Test […] n Other […]DKK Total delivery payment […]DKK

6 3. Remuneration based on hourly rates

Instructions to Supplier:

There are no agreed services for which remuneration is, in advance, based on hourly rates.

7 4. Basic fee for maintenance after the Acceptance Date

The monthly basic fee for maintenance after the Acceptance Date must be stated:

Service Price per Price per Price per Price per Total month month month month prices for year 1-4 year 5-6 year 7-8 year 9-10 10 8 years

Maintenance of […]DKK […]DKK […]DKK […]DKK […]DKK System and Software, including new Versions and Releases and including corrective action and Fault reporting

Maintenance of […]DKK […]DKK […]DKK […]DKK […]DKK Documentation

Support […]DKK […]DKK […]DKK […]DKK […]DKK

Maintenance in total […]DKK […]DKK […]DKK […]DKK […]DKK

8 5. Periodical payment for use of Software

The periodical payments for use of Software (licenses) included in the delivery must be stated:

Service Price per Price per Price per Price per Total month month month month prices for year 1-4 year 5-6 year 7-8 year 9-10 10 years

Software licenses […]DKK […]DKK […]DKK […]DKK […]DKK

Licenses in total […]DKK […]DKK […]DKK […]DKK […]DKK

9 6. Hourly rates

Instructions to Supplier: The hourly rates set out below apply to each of the employee categories stated below. Hourly rates are ONLY applied subject to specific agreement between the Customer and the Supplier. Hourly rates are NOT subject to evaluation:

Employee category Description of category Hourly rate

[Project lead: Key person 1] See Appendix 10.1 1,200DKK/hour

[Architecture lead: Key person 2] See Appendix 10.1 1,300DKK/hour

[Lead development: Key person 3] See Appendix 10.1 1,100DKK/hour

[Test manager: Key person 4] See Appendix 10.1 900DKK/hour

[Implementation manager: Key See Appendix 10.1 900DKK/hour person 5]

Support from the Supplier to a third All employees 800DKK/hour party supplier in relation to transition, etc. […] Education and training […] Teachers shall 800DKK/hour have in-depth knowledge of the System and the use thereof Software developer[…] Developer with 800DKK/hour experience with and specific knowledge of the System. Must be able to make decision and to communicate efficiently with the Dustomer and third parties

10 Description of specific fees for maintenance Price Performance of maintenance work outside agreed 1,200DKK/hour operating time, cf. clause 11.3 of the Contract and Appendix 6. Additional work performed by the Supplier in 800DKK/hour remedying Faults where corrective action could have been taken by way of delivery of a new Version or Release, and where the Customer does not wish any such new Version or Release to be installed, cf. clause 13.4.2 of the Contract Additional work performed by the Supplier in 800 DKK/hour remedying Faults, where the Customer or the Customer’s operational supplier by mistake reports a Fault or incident, which later reveals to be caused by improper use or other circumstances which are outside the responsibility of the Supplier, cf. Clause 13.4.3 of the Contract. Installation work in the Customer’s production 800DKK/hour environment Changes (functionality) to the System which are 800DKK/hour specifically requested by the Customer Where a Fault-finding process shows that the 800DKK/hour Supplier cannot be held responsible for the cause of the operational disturbances involved, the Supplier will continue the work if the Customer so requires. Such work will be remunerated at hourly rates as specified in Appendix 12

All hourly rates (except performance of maintenance work outside agreed operating time, cf. clause 11.3 of the Contract and Appendix 6) are supplemented with 50% for services performed outside business hours, i.e. between 18.00-07.00 (CET), on Saturdays, Sundays and Danish national holidays.

11 7. Compensation for the Customer’s withdrawal

If the Customer should deside to withdraw during clarification phase, the Customer will compensate the Supplier with the amount of 150,000 DKK, cf. the Contract clause 5.1.2.

12 8. Payment schedule

The payment schedule must reflect the establishment of the Delivery and must be associated with activities stated in the time schedule, cf. Appendix 1. The Supplier must state the exact payment related to each milestone below and the sum of these 4 payments must be equal to total delivery payment in Section 2:

Milestone and payment Description Price

Milestone 3: Revised Delivery Payment 1 regarding 10% of the […]DKK Description delivered. project payment is payed when acceptance criterias are met and the Customer has approved the delivery. Milestone 5: Partial Delivery Payment 2 regarding 30% of the […]DKK number 2 approved. project payment is payed when acceptance criterias are met and the Customer has approved the delivery.

Milestone 6: Final Delivery Payment 3 regarding 20% of the […]DKK inclusive Acceptance Test project payment is payed when approved. acceptance criterias are met and the Customer has approved the delivery. Milestone 7: Service Level Test Payment 4 regarding 40% of the […]DKK delivered. project payment is payed when acceptance criterias are met and the Customer has approved the delivery.

Total must be equal totTotal delivery payment in Section 2: […]DKK