Charter Amendment and Implementation

Charter Amendment and Implementation Committee Minutes APRIL 24, 2017

MEETING CHAIR Nonie Brennan Nonie Brennan, David Dempsey, Sharon Cargile, Chris O’Hara, Maura McCauley, ATTENDEES Ken Nickele (phone), William Radzik, Julie McKelphin and Consuella Brown

Meeting Highlights I. WELCOME AND INTRODUCTIONS

CONCLUSIONS The meeting was called to order at 3:05 p.m.

II. REVIEW OF MINUTES

Nonie – Motion to Approve; Chris seconded the motion; All voted in favor of approving CONCLUSIONS minutes

REPORT FOR CAIC 2017 CHARTER III. PRIORITIES

CONCLUSIONS There was a discussion regarding the Report for CAIC 2017 Charter Priorities. Consuella led the discussion of the 15 priorities that were sent out as a survey for all committee members to rank from 1 to 10 in order of importance. Three issues were identified and two recommendations to discuss. All the issues were reviewed and three issues were prioritized as follows:

(Priority 1) -- Election of Board Officers (Article 4, Section 1) Charter Language : The Board will elect the officers from nominations received by the Ad-hoc Nominating Committee at the first Board meeting of the calendar year. The officer ballot must include representatives from each Board stakeholder group noted in Article 3, Section 3. In order to be eligible for nomination, a candidate must have served at least one year on the Board. The person receiving the majority votes for each officer position will be selected. If there is a tie, there will be a re-vote between only the persons receiving the same number of votes. If there is another tie, the outgoing Chair will break the tie. Summary : Interpret how the process is implemented to meet all requirements of the Charter.

(Priority 2) -- Committee Slate Approval – (Article 7, Section 2) Charter Language : The Nominating Committee will develop a standard process for establishing slates and selecting committee members from the Board and wider CoC membership for each standing committee. Committee slates will include slots for all

1 stakeholder groups represented on the Board, using the same ratio of representation as the Board Slate. To that end, all committee slates will include slots for persons with lived experience of homelessness. The Nominating Committee will solicit nominations of members from all constituencies, using broadly disseminated emails. The Board will determine ad hoc committee or working group membership. Summary : Consider a change to clarify who votes on/approves committee slates.

(Priority 3) -- Board Chair Resignation (Article 4, Section 3) Charter Language : Any officer may resign at any time by giving written notice to the Chair. Any such resignations will take effect at the time specified within the written notice or if the time is not specified therein upon its acceptance by the Chair Summary : Consider a change to clarify to whom the Chair resigns.

It was suggested that committee identify items that have caused problems/challenges in the last year. There were two other issues that were identified as priorities. They were: Quorum and Board terms

Consuella will send out a survey that will have the three priorities and the two recommendations. The survey will go out by Monday, May 1 st with responses due by May 12th This will ensure adequate time for updates to share at the CoC meeting on June 14th.

OTHER ISSUES REGARDING 2017 III. CHARTER PRIORITIES

Committee structure was discussed and it was suggested that it would be set aside for a later time, possibly June.

CONCLUSIONS It was also suggested that it would be a good idea to simplify the charter document to make it easier to understand – creating a shorter, more usable document.

IV. NEXT MEETING

The Committee scheduled the next three meetings as follows:

May 24, 2017 at 2:00 pm. (All Chicago) CONCLUSIONS June 8, 2017 from 9:00 a.m. to 10:30 a.m. (All Chicago) June 19, 2017 at 3:00 p.m. (Maura McCauley -- DFSS will host.)

Meeting Adjourned at 5:05 p.m.