There Were No Additions Or Corrections to the Agenda

NDATL Board Meeting June 17,2010 Mandan Middle School

President Rae Ann called the meeting to order at 12:10. Members present included Irene Mohn, Rae Ann Vandrovec, Brian Aufforth, Charlotte Jorissen, Darin King, Tamara McNeiley, and Marilyn O’Callaghan. Jody French, Doug Johnson, and Dan Pullen also attended.

There were no additions or corrections to the agenda.

Irene Mohn moved and Marilyn O’Callaghan seconded to approve the April 8, 2010 minutes. Motion carried. Secretary, Charlotte Jorissen, stated that as of May 31, 2010 there was a cash balance of $45, 528.81.

OLD BUSINESS

The NDATL website was discussed. Jody French suggested using EduSocial. Jody will get it started before contacting Irene Mohn to take over the maintenance of the website.

NDATL registration and enrollment forms were discussed. To simplify the process it was suggested that Mavis Christianson handle the processing of these documents. This will be discussed with Mavis.

The spring F2F survey was reviewed and discussed.

After some discussion it was decided to set up one IVN meeting rather than two per year. The next IVN meeting will in January, 2011.

Committee assignments were discussed and reassigned. Committees and members are as follows: Legislative: Darin King (chair) and Tanna Kincaid Membership: Tamara McNeiley (chair), Joan Birdsell, Greg Porath, John Steiner, Paula Lengowski, and Linda Doe. Conference Program Committee: Rae Ann Vandrovec (chair), Brian Aufforth, Charlotte Jorissen, and Marilyn O’Callaghan Mentoring Committee: Charlotte Jorissen (chair), Joan Birdsell, Greg Porath, Tamara McNeiley, Jody French, Doug Johnson, and Dan Pullen

Technology awards were discussed. Tamara McNeiley will order the one needed for the October F2F.

The mentoring program was discussed. Jody French volunteered to create a profile of the rolls and responsibilities for new technology coordinators in the state. A session will be set up for the fall F2F conference. Marilyn O’Callaghan made a motion that new technology coordinators get free membership for their fist year as technology coordinator. After some discussion the motion died for the lack of a second. It was decided that the mentoring committee will meet and discuss options for new technology coordinators. In order to find mentors for new tech coordinators in the state, requests for volunteers will be noted on the NDATL registration forms.

Jody French presented a plan for NDATL and Edu Tech to collaborate professional development for NDATL members and make graduate credit available. The plan was discussed and was tabled to further evaluate the possibility of finding someone to develop the workshop/class.

NEW BUSINESS

Dan Pullen discussed legislative updates.

Doug Johnson discussed NDCEL updates. Doug presented the proposed budget for the period ending June 30, 2011 with revenue and expenses at $29,650.00. Marilyn O’Callaghan moved and Darin King seconded to approve the budget. Motion approved.

Doug Johnson also reported on the IRS status of the 50c6 form. He stated that all is on schedule so far.

NDATL representatives, Rae Ann Vondrovec and Brian Aufforth, will be attending the NDCEL Representative Assembly on Thursday, September 16, 2010.

John White, Deputy Assistant Secretary for Rural Outreach, of the US Dept of Education discussed the Technology Summit that will be held July 21, 2010 at the National Museum of American Indians in Washington DC. The summit is free to 170 attendees. Doug Johnson suggested that a member of the NDATL board attend. NDATL will pay for the transportation and room for three nights. Rae Ann Vandrovec, president, of NDATL will represent the board to report on the technology needs in rural school districts in North Dakota.

The NDATL Constitution was discussed and Rae Ann Vandrovec will make the necessary previously approved corrections.

The procedures document was discussed. Irene moved and Brian Aufforth seconded to update the document. Motion approved.

NDATL shirt orders were discussed. Irene and Rae Ann will check on prices.

It was noted that the fall F2F will be held in Minot at the Grand International Inn on October 4-5, 2010. Food has been decided and there are eight rooms available for sessions.

Registration fees were discussed and it was decided to leave the fee at $15.00 with a $10.00 charge for spouses or a guests to attend the social.

Rae Ann Vandrovec, Brian Aufforth, and Mavis Christianson will meet to develop the registration form.

Centerpieces were discussed. Brian will bring the pumpkins from last year, Tami will order the balloons, and Marilyn will buy the candy and paper stuffing.

Freebies were discussed and will be researched. Giving each member a T-shirts with an NDATL logo was discussed and will pricing will be explored.

Darin King moved and Marilyn seconded to spend $500 on door prizes. Motion carried.

2 Rae Ann and Irene will publicize the conference on the teco and admin list serves.

The theme for the fall F2F will be “Collaboration.”

Brian is in charge of the vendors and will put the vendor information and vendor logos at Google docs. Brian will also ask vendors for door prizes and make up the vendor cards and table labels.

Vendor registration and presentation deadline is set for September 8, 2010.

Bernie Dodge will be presenting on Web Quest on Monday, October 4, 2010. Brian will talk to Craig Nansen about getting it setting up.

The social is set for 7-9:30 PM on Monday, October 4, 2010. Brian Aufforth will check on setting up games at the social. Mexican buffet is on the menu for the social. 

The need for a conference evaluation form was discussed and it was the consensus that it should be available to get feed back from the attendees.

The location of next fall’s F2Fconference was discussed.

The next NDATL board meeting will be an IVN meeting set for September 13th or 14th.

With no further business to come before the board Brian Aufforth moved and Charlotte Jorissen seconded to adjourn the meeting at 4:15 PM.

3 NDATL June 17, 2010 Minutes