Grant Agreement, K-9 Program

T H E S T A N T O N F O U N D A T I O N

GRANT AGREEMENT, K-9 PROGRAM

This Grant Agreement is entered into by and between The Stanton Foundation and the Town/City of ______pursuant to which The Stanton Foundation is awarding a $25,000 K-9 Grant to the Town/City of ______. This Grant is provided to enable the Town/City to establish a K-9 Unit and is intended to cover the costs associated with such a program, as set forth in the Model Budget attached as Appendix A.

This Grant is provided subject to the following terms:

1. The Town/City will demonstrate that it has obtained the requisite legal authority authorizing it to enter into this Grant Agreement.

2. The Town/City agrees that the K-9 grant provided by the Stanton Foundation shall be used to cover the costs and only the costs set forth on the attached Model Budget, and that these grant funds will not be used for any other departmental activities.

3. Selection of the Canine Officer is at the discretion of the Town/City, but interviews of potential candidates must include an interview with and approval by an experienced K-9 trainer/personnel provided by the Stanton Foundation.

4. The Canine Officer agrees to commit to serving as handler for an initial five-year period. If for any reason the Canine Officer is unable to continue as handler during that time, the Foundation will have full discretion to rehome the dog as it deems appropriate.

5. The Town/City agrees to provide release time for the assigned Canine Officer to undergo patrol training (typically 10 to 14 weeks), for specialty training with certification, and ongoing in-service education as appropriate.

6. Patrol training will take place in the ______(season/year) session of the ______(law enforcement organization) K-9 training program.

1 7. Following completion of patrol training, the Foundation will reimburse the Town/City up to a maximum of $1,000 per week for a maximum of 14 weeks to offset costs required to maintain staffing levels during this period. In order to receive this reimbursement, the Town/City must provide the following documents.

a. Copy of program certification from patrol school

b. Financial expenditures to date

c. Sample reporting template (if not the Foundation template)

8. The Town/City will assist a representative of the Stanton Foundation in arranging a meeting with the K-9 unit at a mutually convenient time. The Stanton Foundation anticipates that this meeting will take place within 30 days following completion of patrol training and certification of the K-9 unit.

9. Following completion of a specialty training program, the Foundation will provide up to $4,000 to reimburse the Town/City for release time and other expenses associated with specialty training. The Town/City will provide the Foundation with a copy of the unit’s specialty certification in order to be reimbursed. These documents must be submitted within 60 days of certification.

10. Based on the date that the dog and handler are put into service, the Town/City will provide the reports listed below. The Town/City designates ______(Name/Title), as the individual responsible for reporting to the Foundation. He/She can be reached at ______(phone number) and ______(email address). Should the designee leave the Town/City, the Town/City will provide the Foundation with a new reporting contact within thirty (30) days. The Town/City may use the template provided by the Foundation (Appendix B) or some other mutually agreed upon format.

a. Quarterly activity reports on K-9 unit use for the first year and annual reports thereafter for the next 3 years; and

b. Quarterly financial reports on K-9 unit spending for the first year and annual reports thereafter for the next 3 years; and

c. Timely reports (within 14 days of the incident) on any K-9 unit incidents, including complaints from the public or injuries sustained by the public, or the unit.

2 11. If a K-9 officer does not begin training within 180 days of the receipt of grant monies by the Town/City, the Town/City will, at the Stanton Foundation’s request, return the funds to the Foundation.

12. If either of the canines is forced to retire within 5 years of receiving this grant, the Town/City will have 90 days to purchase a new canine and schedule a training slot for patrol school.

THE TOWN/CITY OF

Title:______

Print Name:______

Date:______

THE STANTON FOUNDATION

By: Elisabeth Allison, Co-Director Stanton Foundation One Broadway, 14th floor Cambridge, MA 02142

By: Andrew Weiss, Co-Director Stanton Foundation One Penn Plaza, 30th floor New York, NY 10119

Date:______

3 Appendix A

Model Budget for Establishment of K-9 Unit

Item Cost

“Green Dog” and trained for the purpose of work/police work. The dog should come with a 1-year health guarantee, along with a guarantee of success in completing a K-9 training course. $ 6,500 Initial training, BPD K-9 handler course (or comparable facility) $ 1,400 In service training, K-9 handler $ 500 Cost of cruiser conversion for K-9 team use $ 4,500 Outdoor 6'x12' kennel and doghouse at handler's home $ 2,000 Miscellaneous training and handling equipment (collars, leashes, bite sleeves, exercise balls) $ 1,500 K-9 bulletproof vest $ 700 Dog food, 3 years@ $600 per year $ 1,800 Vet care allowance, 3 years @$800 per year $ 2,400 3 year costs $ 21,300 $ Reserve for contingencies: 10% 2,130 Project costs $ 23,430

$ Reserve for future K-9 skills training 1,570

Grant total $ 25,000 (please note this grant does not cover costs of any wages) Departments can be reimbursed $1,000 per week for time handler and dog spend in patrol school

4 Appendix B STANTON FOUNDATION K-9 PROGRAM REPORTING FORM

(please attach any and all supporting documents from tracking software and/or financial transactions)

Organization: K9 Team: Reporting Period:

CATEGORY TOTAL Callouts: Deployments: Tracks: Area Searches: Building Searches: Article Searches: Narcotics Searches: Community Policing Demonstrations: Apprehensions: Narcotic Seizures In-Service Training Sessions: Training Seminars (articulate below): Other:

FINANCIAL TOTAL Starting Balance This Period: Contributions (describe below): Expenses (describe below): Balance at End of Period:

NOTES (Please list highlights below):