Use Case: UC03.03.01 / Undo Death Record Match Case Through Votecal

VoteCal Statewide Voter Registration System Project Use Case: UC03.03.01 / Undo Death Record Match Case through VoteCal

Use Case: UC03.03.01 / Undo Death Record Match Case through VoteCal

Attribute Details

System S2.1 VoteCal must provide functionality that enables authorized county and state users to Requirements: add new registered voters and to update data associated with existing registered voters.

S10.10 VoteCal must provide the capability for authorized county users to cancel match- based transactions that have been automatically applied, or to not accept such automatic transactions. In such instances, VoteCal must reverse any changes that have been applied to the record and handle the transaction as a confirmed non-match for that process.

S11.6 VoteCal must provide the ability for an authorized county user that has investigated and determined that the match was invalid to note that determination in the voter's record and remove the indication that the voter is potentially deceased from the voter's record.

S11.8 VoteCal must permanently provide SOS administrators and authorized county users with the capability to undo death record matches that have been applied to a voter. Description: The purpose of this use case is to reverse Aa DHS CDPH Death Record Match Case that was previously accepted or rejected is reversed, and the user wishes to work in VoteCal. Actors: SOS User, County User Trigger: A previously accepted or rejected DHS CDPH Death Record Match Case is determined to have been accepted applied erroneously and must now be reversed.

System: VoteCal Application (This can be alternatively accessed through the local EMS per its integration with the EMS Integration Web Service). Preconditions: . A CDPH Death Record Match Case was previously accepted or rejected incorrectly. . All global preconditions apply. Post conditions: . The status of the applicable Death Record Match Case is changed to OpenRejected. . The county is notified that the Death Record Match Case is re-opened. . The changes applied to the voter record as a result of the match case being accepted or rejected are undone. . All global post conditions apply. Normal Flow: 1. User accesses the Work Item Management area of the application. 2. System presents UI999.XX Work Item Summary Screen. This screen displays the various types of work items that exist with the corresponding count of open items for each type. 3. User elects to work with the Accepted Applied Death Record Match Case work item type. 4. System presents UI999.XX Applied Death Record Match Case List. This screen displays a list of currently “Accepted” or “Rejected” DHS Death Record Match Cases, regardless of whether the match case was applied manually or automatically. Each column of the list is sortable. Fields appear at the top of the screen that allows filtering on the columns.

02/0203/2619/2010 Page 1 Version: 1.432 VoteCal Statewide Voter Registration System Project Use Case: UC03.03.01 / Undo Death Record Match Case through VoteCal

Attribute Details 5. User selects a case from the list for review. 6. System presents UI999.XX Death Record Match Case Detail. This screen displays the record details of the voter to which the match case applies in one panel, and the details of the matched death record in another panel. The voter’s detail panel provides a link to drill down to see the full detail of the voter record. A button is present to allow the user to undo the acceptance of the match case. *NOTE: This screen can be alternatively accessed from the Voter Detail Screen by selecting the Accepted Applied Death Record Match Case voter activity item. 7. User issue the Undo command. 8. System confirms the user wants to proceed with the action. 9. User chooses to proceed. 10. System takes the following action: 10.1. The voter record is restored to the version it was at prior to the application of the match case. 10.2. The match case is set to the Rejected Open state. 10.3. A Death Record Match Undone Voter Activity item is appended to the voter’s record. 11. A message is added to the EMS Message Queue to indicate that this voter must be updated in the local EMSrecord needs to be synchronized. 12. A notification is sent to the county (via EMS Message Queue or List Maintenance Queue in VoteCal, per county configuration) indicating that the Death Match Case is available for decision. Alternative 1(a) User accesses UI999.XX Voter Detail Screen. Flows: 1.1(a) User selects the Applied Death Record Match Case voter activity item. Skip to step 6 and resume Use Case.N/A Exceptions: N/A Includes: N/A Frequency of TBD Use: Business Rules: N/A Assumptions: N/A Notes and N/A Issues:

02/0203/2619/2010 Page 2 Version: 1.432 VoteCal Statewide Voter Registration System Project Use Case: UC03.03.01 / Undo Death Record Match Case through VoteCal

Revision History

Document Document Revision Date Version Description Revision Author 1/10/2010 0.1 Initial Draft Ed Scott 1/25/2010 0.2 Document Revisions Chad Hoffman 01/26/2010 1.0 Minor edits and release to client. Maureen Lyon 2/2/2010 1.1 Incorporate Client Feedback Chad Hoffman 02/02/2010 1.2 Submit to Client for Review Maureen Lyon 03/19/2010 1.3 Incorporate Client Feedback from Kimanh Nguyen / Kalyn Discovery Sessions Farris 03/23/2010 1.4 QA and Release to Client for Review Don Westfall mm/dd/yyyy 1.x Update with client feedback Only if needed mm/dd/yyyy 2.0 Submit to Client for Review (Deliverable {Name} 2.3 Draft) mm/dd/yyyy 2.1 Incorporate Client Feedback {Name} mm/dd/yyyy 2.2 Submit to Client for Approval (Deliverable {Name} 2.3 Final)

02/0203/2619/2010 Page 3 Version: 1.432