Purpose of a Non-Renewal Letter for a Contract Faculty Member Whose Notice Period Falls

Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Beyond the Term of Appointment

Purpose of a Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Beyond the Term of Appointment.

To inform the affected employee in writing of the non-renewal of their appointment and the circumstances surrounding the necessary extension of the termination date to provide for the required non-renewal notice period.

Instructions for completing a Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Beyond the Term of Appointment.

When complete, print this letter on letterhead.

Instructions for using this Template.

All fields contained within brackets [ ] are fields which require user modification. Click once on the word within the bracket and type your text. When a choice of paragraphs or sentences is given, be sure to delete the paragraph or sentence not used. If you choose not to use the template as written, be sure to include all elements in the “Required Elements” section in your letter.

Required Elements.

The following elements should be included in a Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Beyond the Term of Appointment:

● Current Employment Information;

● Date of Termination, including information regarding the extension of the contract appointment end date; and

● Referral to resources available within and outside the University. . [Click here and type Date]

PERSONAL AND CONFIDENTIAL

[Click here and type Name of Recipient] [Click here and type Recipient's Street Address] [Click here and type City, State Zip Code]

Dear [Click here and type Name], [Click here and type Employee ID]:

Your appointment as a(n) [Click here and type title] ([Click here and type class number], [Click here and type appointment term][Click here and type appointment type][Click here and type percent time]) in [Click here and type unit]will end on [Click here and type date] without further notice. In accord with University Administrative Policy regarding notice of non-renewal for contract (term) faculty members, “Academic Appointments with Teaching Functions” (https://policy.umn.edu/hr/teaching), this letter provides written notice that your appointment will not be renewed but will be extended through[Click here and type extended date].

Any questions that you may have regarding your medical, dental, life, and disability insurance and the retirement plan, if applicable, should be directed to the Employee Benefits Service Center 612-624-9090 or 800-756-2363 (press 2). For information regarding unemployment insurance benefits, if applicable, contact your local Minnesota WorkForce Center (see attached Important Resource Information for locations).

Thank you for your services and my best wishes on your future endeavors.

Sincerely,

[Click here and type Name] [Click here and type Title]

Enc: Important Resource Information cc: Central Personnel File (Others as Appropriate) IMPORTANT RESOURCE INFORMATION Employee Assistance Programs (EAP)

EAP provides cost-free professional consultation and referral services for University employees who need help with personal or work difficulties. Spouses and dependants are also eligible for EAP services.

EAP services are provided by Sand Creek 612-625-2820 888-243-5744 sandcreekeap.com [email protected]

LSS Financial Counseling

LSS offers employees and their families financial counseling with offices in 11 locations around the state. LSS Financial Counseling (www.lssmn.org/umn/) Phone: 1-800-528-2926 4-UOHR Call Center 612-624-UOHR (612-624-8647) 1-800-756-2363 To discuss continuation of your health benefits and the “Academic Staff Non-Renewal Program.” Unit Human Resources Administrator and/or Central Human Resources Specialist or Consultant

Unit HR Administrator: [Click here and type Name], [Click here and type phone number] HR Consultant: [Click here and type Name], [Click here and type phone number]

To discuss any question regarding employment policies and procedures.

Dislocated Worker Program

Available at Minnesota WorkForce Centers. Some locations include:

Blaine 1201 89th Ave NE Ste 235 763-783-4800 www.mnworkforcecenter.org/anoka Minneapolis 1200 Plymouth Ave N 612-520-3500 www.mnworkforcecenter.org/mplsnorth Minneapolis 777 E Lake St 612-821-4000 www.mnworkforcecenter.org/mplssouth Bloomington 4220 W Old Shakopee Road 952-346-4000 www.mnworkforcecenter.org/hennepinsouth N St Paul 2098 E 11th Ave 651-779-5666 www.mnworkforcecenter.org/ramseycounty St Paul-Midway 2455 W University Ave 651-642-0363 www.mnworkforcecenter.org/midway

Services include job seeking skills workshops, job referrals and placement, retraining including the cost of tuition, on the job training, and assessment to enable you to enter into self-employment. For a complete list of offices, visit this website: http://www.mnworkforcecenter.org/field/ . Unemployment Insurance Benefits

Apply for benefits using TELECLAIM: 651-296-3644 (option 1) or 1-877-898-9090 from a touch-tone phone or contact your local Minnesota WorkForce Center. Also visit: http://mnworkforcecenter.org/ui/index.htm