VCAA Academic Administrative Council Tuesday, May 3, 2005 Meeting Minutes

Agenda: Retention Committee Report (C. Severance and N. Stahl) End of Budget Year Report (S. Hora) Probable Adjustments to Allocations for 2005-2006 (S. Hora) Formula Funding Exercise (S. Hora) Enrollment Management (S. Hora) Linda Golian-Lui:  Change of date for physical reorganization  Update on Night in the Stacks  Update on library services to North Hawaii Center  Moving of government documents to Manoa  Report from consultant on library services for upcoming College of Pharmacy  Library Advisory Committee

Present: Steve Hora (VCAA), Linda Golian-Lui (Library), Margaret Haig (CCECS), Alton Okinaka (Social Sciences), Bill Sakai (CAFNRM), Marcia Sakai (COBE), Kenith Simmons (Humanities), Don Hemmes (Natural Sciences), Kalena Silva (CHL), Randy Hirokawa (CAS), Cathy Zenz (Registrar), Jerry Calton (UHH Congress), Lynne Stamoulis (Institutional Research), Craig Severance (Retention Committee), Ann Miser (VCAAO)

Item #1. Report of Student Success and Retention Committee by Lynne Stamoulis and Craig Severance Some of the questions that this committee has addressed over the past two years:  In what ways has UHH changed over the past few years, and what has been the impact of that change on student success and retention?  Is UHH gaining in student presence on campus where it wants to be gaining, i.e. in local student population (especially transfers from community colleges)?  Has a plan to maximize out-of-state students created a climate for local students that is less invitational than in the past? Comments:  We need to maximize revenues AND maximize the student experience.  We need to look at why some of the recommended activities were unsuccessful in the past so that we can re-design the activities to make them successful.  We need to take a look especially at our students’ achievement and success in mathematics.  We should investigate a “mastery learning” model for mathematics with the VCAA at Manoa and possibly try to get some system support for new course innovations. Committee’s Goals: 1. Foster sense of community among students. 2. Equip students with essential academic skills and attitudes. 3. Enhance resources to help students with decisions about majors and careers. Committee’s Recommended University Actions: 1. Expand new student Orientation to include more intercultural experiences. 2. Redesign introductory classes for freshmen, both those who have declared majors and those who have not. 3. Build a strong First Year Program to include counseling, advising, and programming to increase student involvement and cultural interaction.

Item #2 End of Budget Year Status Report As of April 12, 2005 it appears that we should be able to balance the academic budget with a few shifts in allocations.

Item #3 Probable Adjustments to Allocations for 2005-2006 Although UHH requested almost $6, 000,000 in new monies for the 2005-2006 year, it appears that we will receive instead about $1,350,000. No priorities were forthcoming with the new monies.

Item #4 Formula Funding Exercise If the UH system used a formula funding model for allocations to specific campuses, based on available data, UHH’s projected instructional budget would be $16,141,981. It’s reported instructional budget is $14,507,951. This formula would show UHH underfunded by (- $1,634,030) in allocations for instructional purposes, along with West Oahu, while Manoa would show a surplus funding of $2,907,762. Since the instructional budget accounts for almost 50% of the budget, this is a significant figure.

Item #5 Announcements by Linda Golian-Lui  The Library will closed a half day in the morning on May 27 rather on May 20th as previously announced.  Night in the Stacks, 2005, will occur on Friday, November 18, with Maureen McDonald, well-known Hawaiian lei maker as a guest presenter.  Mookini Library is cooperating with other public agencies to meet the library needs of the North Hawaii Center in Honokaa.  Government Documents moving days have been postponed tentatively to August.  Report from library consultant to assist in preparation for needs of College of Pharmacy was an excellent report with staffing and timeline suggestions that were helpful.  Linda still needs representatives for the Library Advisory Committee from Social Sciences and College of Hawaiian Language. Steve Hora announced that support of the Library will be one of his priorities in coming years.

Next meeting: Tuesday, June 7, 1:30-3:30 in Chancellor’s Conference Room