OWIN Board of Directors Regular Meeting Minutes July 6, 2012

Meeting and Time: July 6, 2012 – 12:00 – 1:00 pm

Meeting Title: Regular Board of Directors Meeting

Venue: Dunvegan Group – Board Room

Location: 69 Light Street

Woodstock, ON

In Attendance: Anne Miner, Linda, Coulson, Ashlee Hall, Charlene Williams, Hali Van Vliet, Brenda Tait, Michelle Barat, Darlene Jauernig, Freda Ranter, Deb Willert, Alicia Kostyria

Absent: Angie Zehr, Rosaline Bruyns and Wanda Csyani

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President’s Report

(Anne Miner)

 See report that was attached to agenda.

 At next meeting we will start by accepting prior meetings minutes

 Discussed doing survey earlier next year in February?

 Brenda Tait, Ashlee Hall, Michelle Barat, and Deb Willert volunteered for reviewing the Strategy document and update to reflect 2012-13 Strategy with Anne Miner.

Brenda Tait made a motion to hold AGM meeting separate from the 1st OWIN 2012-13 in September. Motion was 2nd by Darlene Jauernig. Motion was carried.

Membership Committee Report

(Alicia / Brenda)

 See report that was attached to agenda

 Email Alicia by July 11th if you have any ideas for membership survey OWIN Board of Directors Regular Meeting Minutes July 6, 2012

Communications Committee Report

(Freda/Charlene/Michelle)

 Discusses the possibility of a newsletter (including message from President, upcoming meeting and events, a list of all members and a gossip column)

 Send out a note to members 30 days prior to AGM meeting.

 Photo gallery on website of recent events

Programs & Events Report

(Angie, Ashlee, Hali)

 See report that was attached to Agenda

 Discussed a target budget of $19.95 per person for meals

Sponsorship Report

(Deb, Rosaline)

 See report attached

 Discussed rate for sponsorship 20.00 / month or $240.00 year paid in advance and they must be a member.

 Motion will be made on the policy regarding mass email’s

Secretary Report

(Linda)

 See report that was attached to agenda with changes listed below OWIN Board of Directors Regular Meeting Minutes July 6, 2012

Motion made to move P.O. Box made by Freda and 2nd by Ashley. Motion was carried.

 Mail box will be moved and address forwarded to everyone by Monday night. Linda will keep one key and Anne will be given the extra key

 Upcoming reports for meetings I will need by the Friday prior to the meeting and will be distributed to everyone by Monday for review.

 Minutes of meetings will be distributed on the Monday following each meeting.

 Remove # 7 which President Elect will look after. (Wanda will update us at next meeting.

Treasurer Report

(Darlene)

 See Report that was attached to agenda.