Program Preparation Plan Template
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eNtrust Program Preparation Plan
Document Information Document Title: Program Preparation Plan Prepared By:
Distribution List SN Distribute to Issue Date Issued by Remarks 1
Version History
Status Version Date Author Change Description (draft, approved, sign off) 0.1
Approval Approved for submission to NTL Program Date Sponsor, given by Approval by NTL Program Sponsor Date
Enterprise Program Management Group Page 1 of 6 eNtrust Program Preparation Plan
1. 30 days Plan
Internal Plan
Plan for client
This plan should include the following: a. Staff Deployment Plan
b. Bill of Material
c. Items and Tax Rates
d. Procurement Plan
e. Other information on Agreement
e.i. Contact details
e.ii. Review – cross reference, clarity issues, etc.
f. Facilities required from client
f.i. Logistics
f.ii. Timing
2. Support / discussion/ Approvals required from client
a. Client core team names that will work on the program
b. Office details for onsite work, resource deployment
c. Site details
d. Site readiness plan
e. Any other dependencies as per the contract/RFP
3. Inputs for Final Work Plan
4. Vendor Management Plan for PFR
5. Vendor Management Plan for application outsourcing
a. Ask for items 1 to 4 from vendor
b. Contract review and signing plan
Enterprise Program Management Group Page 2 of 6 eNtrust
30 days Plan for client
SN Activities Responsibilities Responsible Outcome/ Timelines (NIIT/ CLIENT) Person output/ Deliverables 1. Pre-contract signing activities 2.
3. Activities for the Project Execution 4.
5. Kick Off Meeting 1
Submission of NIIT Submission of 1 6. Program Charter Program Charter 7. Study of existing 15-30 system 8. Submission of training
9. Training
10 Checklist .
11 Office .
12 .
Internal Plan
Sl. No. Activities Responsibilities Responsible Outcome/ (NIIT/ CLIENT) Person output/ Deliverables 1. Pre-contract signing activities 2.
3. Activities for the Project Execution 4.
5. Drafting a PPT for Kick Off 6. Understanding about FD
Enterprise Program Management Group Page 3 of 6 eNtrust and other subordinate office 7. Reading of materials -
8. Rev
9.
10 Brainstorming session . within team
11 Training material .
12 Office establishment NIIT . CLIENT – to
13 Check list .
14 .
Enterprise Program Management Group Page 4 of 6 eNtrust Support / discussion/ Approvals required from CLIENT
Sl. No. Particulars Timelines Support required 1 Kick Off Meeting 1 Meeting with – client department
2 Training 15 Client department 3
Client Offices for fact-finding
Modules and Team Owner Timeline Client Offices sub-modules member s s DDO DTO STO CLIENT DTA
Exp. A management Initiation B A % $ Approval C
Procurement Plan (in sync with BOM and Work Plan)
Sl. Items Qty. Date Qty. as Date of Date of Date of Remarks No. as per for per delivery installation commissionin RFP/ raising proposal g BOM PO 1 PC 1000 1 200 . 2 . 3 Training 50 200 . 4 60 600 .
Staff Deployment
Sl. Name of the Overall Activities to Timelines No. resource Responsibility be carried out 1 A Finance expert Study of 3 . existing system
2 C
Enterprise Program Management Group Page 5 of 6 eNtrust
3 C .
4 D Budget 3 . approval
Items & Tax Rates
Items Quantit Rate per Total Nature Tax Tax total y unit amount of tax rate amount
Grand total
BOM
As per Propo Final RFP sal for contra ct purpo se 1. item Qty. Spec item Qty. Make/ item Qty Make/ Whether s model . model Complied s s with RFP 2.
3.
4.
Check list
. As per RFP/proposal
Enterprise Program Management Group Page 6 of 6