Meeting: General Assembly

MEETING: GENERAL ASSEMBLY

PLACE: Hilton Hotel, Luxembourg DATE: 27 June 2003

Chairman: Mr E. PUIG Vice-Chairmen/Treasurer: Mr A. GRANGE-CABANE/G. RIES/L. VAN DER MAREN

Present: See enclosed attendance list (Annex 1)

Colipa Staff: B. HEERINK/ D. MARTEAUX

Sent to Members : Board of Directors on 04/07/2003 Association Officers’ Council International Companies’ Council

DATE NEXT MEETING: Friday, June 25, 2004 – Amsterdam, the Netherlands

SESSION 1

Speeches/charts available (marked with *) can be obtained from Colipa.

 Opening & Welcome: Enrique PUIG, Colipa President and Luc Van der Maren, President of Cosmetic Section, DETIC. *

 Luxembourg perspective: Mr. Claude Hemmer, Chief Government Advisor, Luxembourg. *

 The 7th Amendment: looking back at the political process: Ms Cristina Garcia- Orcoyen, Member of the European Parliament. *

 Final results of the Business Impact Assessment of the 7th Amendment and Chemical Policy Review: Dr Jan Vernon, Risk and Policy Analysis.*  The European cosmetic market 2002: Udo Frenzel, Chairman, Colipa Statistics Working Group. (presentation available from Colipa).

 Invitation to General Assembly 2004: A. Hendriks, President of the Netherlands Association (NCV)

 Conclusions: 1) the Colipa Secretary General addresses the audience and thanks the attendees for their participation and the quality of their presentations. 2) the DETIC Secretary General, Paulette Halleux thanks all participants for being in Luxembourg and closes the open session.

SESSION 2: STATUTORY GENERAL ASSEMBLY

Chairman: Mr E. PUIG, Puig Corporacion / Stanpa Vice-Chairmen/Treasurer: Mr A. GRANGE-CABANE, FIP Dr G. RIES, Johnson & Johnson Dr L. VAN DER MAREN, Detic ./. PARTICIPANTS: see registration list enclosed (Annex I)

1. Appointment of Spokesperson per delegation:

The Chairman opens the meeting by confirming that the quorum is met and ./. spokespersons duly appointed (Annex II).

2. Approval of the Minutes of previous General Assembly of 12 December 2002 (Doc. n° A02/095)

Minutes are approved.

3. Report by the President, Mr. E. Puig

The President gives an overview of his activities since the General Assembly of 2002 and welcomes the new Secretary General, Mr. B. Heerink to the General Assembly. (Speech available from Colipa).

4. Report by the Secretary General, Mr. B. Heerink

The Secretary General gives an overview of activities undertaken since arrival in Colipa (1 November 2002) and sketches out the challenges ahead for the short term ./. future (presentation attached – Annex III).

- Page 2 - 5. Report by the Treasurer, Mr. L. Van der Maren

The Treasurer presents its report. The 2002 audited annual accounts are approved. Final discharge (quietus) is given to the Board members. – copies of all pertaining documents available.

On the proposed 2004 annual budget, the Treasurer highlights the fact that – following the request of the General Assembly in its session of June 2002 – the budget 2004 is largely presented in the form of an activity-based budget.

On a question put by a representative to the General Assembly, the Treasurer explains that the projected decrease in salary expenses is due to a planned restructuring process.

The General Assembly unanimously approves the proposals for the Budget 2004 as well as the contribution key 2004 and the proposed income statement.

6. Approval of changes to the Statutes

The Secretary General reports on the recommendations made by AOC, ICC and Board to adopt the proposed reform of the Colipa Statutes (Annex IV).

The General Assembly adopts the new Colipa Statutes with the following complimentary decisions:

A) as a key to success of the decided reform, the attribution of seats for AOC in the new Colipa Board must be based on adequate and balanced regional representation throughout Europe;

B) the Statutes will enter into force on 1 December 2003, allowing the extraordinary General Assembly scheduled for 4 December 2003 to decide on all appointments required in the Colipa bodies under the new structure (President, Vice-Presidents, Board and Programme Committees).

Details of the vote in the General Assembly:

In favour: 17 Against: 0 Abstentions: 2

7. Appointment of Colipa President and Vice-Presidents

The General Assembly unanimously decides to adopt the Board recommendation for the re-election of Mr. E. Puig as Colipa President and Mr. G. Ries, Mr. A. Grange- Cabane and Mr. L. Van der Maren as Colipa Vice-Presidents.

It is noted that this re-election of President and Vice-President shall be addressed again by the extraordinary General Assembly of 4 December 2003, as a consequence of the entry into force of the new Colipa Statutes on 1 December 2003.

- Page 3 - The Secretary General expresses his appreciation of the co-operation and support received by the President and Vice-Presidents since arrival in Colipa and looks forward to continuing co-operation, notably in the process of restructuring the association.

8) Appointment of new Members of the Board of Directors Approval of designation of the ICC delegates on the Board Approval of updated Colipa structure

The General Assembly unanimously adopts all Board recommendations pertaining to ./. the above items (Annexes V, VI and VII), noting that these decisions rule the period until decisions to be taken at the extraordinary General Assembly, scheduled for 4 December 2003, as a consequence of the entry into force of the new Colipa Statutes on 1 December 2003.

9) Mandate of the auditor

The General Assembly decides to extend the mandate of the current auditor, Ms B. Motte, Deloitte & Touche.

10) Membership

On the basis of a presentation made by Mrs. D. Vranken-Marteaux, the General Assembly accepts the proposed ICC membership of KPSS and Laboratoires Expanscience and takes note of membership resignation (see Annex VIII).

11) Any Other Business

On behalf of AOC and ICC, Mr. Stroemer expresses its appreciation for the continuous support received by the Colipa staff, in particular as regards the preparation of the General Assembly 2003.

12) Date and Place General Assembly 2004

Mr. Hendriks, President of the Netherlands Association (NCV) invites the members of the General Assembly to the Colipa General Assembly 2004 scheduled to take place in Amsterdam, 25 June 2004.

BH/02.07.03

**********

- Page 4 -