Standard Letter of Offer to Non-Tenure Earning Non-Teaching Faculty (New Employee)
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Dear :
Upon the recommendation of the faculty and chair of the , we are pleased to offer you a non-tenure earning position as at an (academic year/annual) salary of at FTE. The appointment will commence on . Your appointment is subject to the Constitution and laws of the State of Florida and the United States, the rules and regulations of all applicable governing bodies of the University.
Commensurate with Policy # 0-615 this offer is contingent upon the successful completion of a criminal history background check. Upon signing this letter, you will receive an e-mail with instructions on how to initiate your background screen. If you do not initiate the background screen in a timely manner or if the results have not been received by the above listed start date, then your start date will be revised. Please note, if the results of the background screen do not meet the university's standards, this letter of offer may be revoked. You may review the University's Criminal History Background Check Policy at http://generalcounsel.usf.edu/.
It is your obligation to report outside activity and conflict of interest under the provisions of Article 19, Conflict of Interest and Outside Activity of the USF-UFF Collective Bargaining Agreement (http://usfweb2.usf.edu/human- resources/pdfs/collective-bargaining/uff-agreement-2010-2013.pdf).
The University is issuing this contract in accordance with USF Regulation USF10-102, Personnel [Faculty] Recruitment, Selection, Appointment, http://generalcounsel.usf.edu/regulations/pdfs/regulation-usf10.102.pdf and Article 8, Appointment, of the USF-UFF Collective Bargaining Agreement. This employment offer and contract will remain in force unless otherwise specified . Note: If hired without a search and using a waiver of advertisement, add this sentence: Your employment under this contract will cease on . No further notice of cessation of employment is required.
INCLUDE THE FOLLOWING PARAGRAPH IF FUNDED BY “NONRECURRING FUNDS” (e.g., contracts and grants, sponsored research funds and grants and donation trust funds): This appointment is funded from non-recurring funds and is subject to the continuation of those funds. Therefore, this appointment is temporary and will end as specified above. In the event the funds are discontinued or reduced, this appointment may end sooner or result in a reduction of your FTE.
One of the great advantages about working for the University of South Florida is our robust employee benefits program. Human Resources has prepared an online benefits orientation that will help to explain the offerings available and provide you with enrollment information. We strongly encourage you to view the presentation prior to your first day of employment. You will have 60 days from your date of hire to make elections for your health, life, and dental insurance coverage and 90 days for your retirement program. One of the benefits provided by the University is the selection to one of three retirement programs. You may review the list of all benefits offered to employees by visiting the HR website at http://usfweb2.usf.edu/human- resources/benefits/index.asp .
As key parts of the Affordable Care Act (ACA) go into effect as of January 1, 2014, federal law requires employers to provide notices to all active employees regarding new health insurance marketplace coverage options. The coverage offered through the Marketplace may not impact the benefits you may be eligible for through the University of South Florida. However, the notice should be carefully read, as it provides some basic information about the new Marketplace and employment-based health coverage offered by USF. We have attached the Marketplace Notice to this offer letter for your convenience.
The USF/UFF Collective Bargaining Agreement (Article 6) prohibits discrimination against any employee based upon race, color, sex, sexual orientation, religion, national origin, age, military status, veteran status, disability, political affiliation, marital status, or employee rights related to union activity as granted under Chapter 447, Florida Statutes. Claims of such discrimination by the University may be presented as grievances pursuant to Article 20, Grievance Procedure and Arbitration.
It would be appreciated if you would arrange for three official transcripts for all graduate coursework completed and certifying the highest level of degree to be sent to by . Final appointment is subject to verification of your credentials.
On or before your hire date you must go to the Human Resources (HR) Office located in the Student Services Building, Room 2172, to complete the necessary paperwork that will put you on the payroll. Your department will schedule an appointment for you. To expedite this process, please be prepared to:
Provide documentation that establishes your identity and employment eligibility (in accordance with the Immigration Reform and Control Act of 1986). A list of acceptable documents for the I-9 form is attached. Provide your passport, I-94, visa and appropriate immigration support documents based on visa class, if you are a foreign national. Enroll in USF’s Direct Deposit program which is a condition of employment at the University. A voided check or a deposit slip is needed in order to complete the enrollment forms. If you do not currently have a bank account established, HR can provide you with information on available options.
The University conducts a New Faculty Orientation Program (http://www.acad.usf.edu/Resources/New- Faculty/) in August. New faculty members are expected to participate in this important event.
If you wish to accept this contract on the above terms, please sign the original copy of this letter where indicated and return it to Dean no later than . Your signature on this document shall not be deemed a waiver of the right to process a grievance with respect thereto in compliance with Article 20 Grievance Procedure and Arbitration.
We are enthusiastic at the prospect of your joining the faculty. Your background and qualifications will add unique strength to the Department and College, and hence to the University as a whole.
Sincerely,
, Vice President
, Dean College of
Ralph C. Wilcox Provost and Executive Vice President Date ______
I accept the contract on the above-stated terms and conditions.
______Signature (Candidate's Name)
HR Processing Information (please insert information)
Department I.D.: Job Code: Position #: Supervisor’s Name: Supervisor’s Title: Supervisor’s Position #: Mail Point: Office Location: Office Phone Extension: Pay Distribution #:
Enclosure: Acceptable Documents List LISTS OF ACCEPTABLE DOCUMENTS
LIST A LIST B LIST C
Documents that Establish Documents that Establish Documents that Establish Both Identity and OR Identity AND Employment Eligibility Employment Eligibility 1. Driver's license or ID card 1. U.S. Passport issued by a state or outlying 1. U.S. social security card issued (unexpired or expired) possession of the United by the Social Security States provided it contains a Administration(other than a card 2. Certificate of U.S. photograph or information stating it is not valid for Citizenship(Form N-560 such as name, date of birth, employment) or N-561) gender, height, eye color and address 2. Certification of Birth Abroad 3. Certificate of issued by the Department of Naturalization(Form N- 2. ID card issued by federal, State (FormFS-545 or Form DS- 550 or N-570) state or local government 1350) agencies or entities, 4. Unexpired foreign provided it contains a 3. Original or certified copy of a passport, with I-551 photograph or information birth certificate issued by a stamp or attached Form such as name, date of birth, state, county, municipal I-94 indicating gender, height, eye color authority or outlying possession unexpired employment and address of the United States bearing an authorization official seal 3. School ID card with a 5. Permanent Resident photograph 4. Native American tribal Card or Alien document Registration Receipt 4. Voter's registration card Card with 5. U.S. Citizen ID Card (Form I- photograph(Form I-151 5. U.S. Military card or draft 197) or I-551) record 6. ID Card for use of Resident 6. Unexpired Temporary 6. Military dependent's ID card Citizen in the United Resident Card (Form I- States(Form I-179) 688) 7. U.S. Coast Guard Merchant Mariner Card 7. Unexpired employment 7. Unexpired Employment authorization document issued Authorization 8. Native American tribal by DHS (other than those listed Card(Form I-688A) document under List A)
8. Unexpired Reentry 9. Driver's license issued by a Permit(Form I-327) Canadian government authority 9. Unexpired Refugee Travel Document (Form For persons under age 18 1-571) who are unable to present a document listed above: 10. Unexpired Employment Authorization Document 10. School record or report issued by DHS that card contains a photograph(Form I- 11. Clinic, doctor or hospital 688B) record
12. Day-care or nursery school record
PART A: General Information When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment-based health coverage offered by your employer.
What is the Health Insurance Marketplace? The Marketplace is designed to help you find health insurance that meets your needs and fits your budget. The Marketplace offers "one-stop shopping" to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in Oct. 2013 for coverage starting as early as Jan. 1, 2014.
Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on your premium that you're eligible for depends on your household income.
Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan. However, you may be eligible for a tax credit that lowers your monthly premium or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit.1
Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employer-offered coverage- is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an after-tax basis.
How Can I Get More Information? For more information about coverage offered by your employer, please visit myFlorida.com/myBenefits or call People First at 1-866-663-4735, Monday through Friday, from 8 a.m. to 6 p.m. Eastern time.
The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area.
1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs. (Section 36B(c)(2)(C)(ii) of the Internal Revenue Code of 1986)
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PART B: Information About Health Coverage Offered by Your Employer This section contains information about any health coverage offered by your employer. If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information. This information is numbered to correspond to the Marketplace application.
3. Employer 4. Employer Identification Number (EIN) Name 59-3458983 5. Employer Address 6. Employer Phone Number PO Box 5450 1-850-921-4600 7. City 8. State 9. ZIP Code Tallahassee Florida 32314 10. Who can we contact about employee health coverage at this job? People First Service Center, Monday through Friday, from 8 a.m. to 6 p.m. Eastern time. 11. Phone Number (if different from above) 12. Email Address 1-866-663-4735 N/A
Part-time and full-time employees as defined in Section 110.123(2)(c) and (f), Florida Statutes, are eligible for health coverage under the State Group Insurance Program. Pursuant to this statute, you may become eligible for health coverage if you work an average of 30 hours or more each week over the defined measurement period. If you become eligible following the measurement period, you will be notified.
For details regarding the Program’s terms of eligibility, including exceptions and dependent coverage, see the Benefits Guide for a summary program description at myFlorida.com/myBenefits.
Health plans offered under the Program meet the minimum value standard, and the cost of this coverage to you is intended to be affordable, based on employee wages. Even if your employer intends your coverage to be affordable, you may still be eligible for a premium discount through the Marketplace. The Marketplace will use your household income, along with other factors, to determine whether you may be eligible for a premium discount. If, for example, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may still qualify for a premium discount.
If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process.
#2059 Revised 09/2013