WACA

Quick

Reference

Guide

For Agencies Submitting Human Resource Minimum Obligatory Information Requirements (HRMOIR) Data

Logging into Updating your WACA Home Page contact details Contains information 1 about this census period, Ensure all details are 3 WACA submission dates, up to date and press contacts and links. Go to ‘Proceed’. h t tps:/ / www . w a c a .or g .a u . Enter your username & password and click ‘Logon’. If you are unsure of your username & password, contact s ta t e a d m i n i s trat o r @ p s c . w a. g o v .a u . FTE Variance Uploading your data Finalising your data From the menu toolbar click Within the validation Within the validation 4 ‘File’ then ‘Import’. 6 7 summary screen click the summary screen enter ‘Finalise’ button. an

‘FTE Variance Explanation’ in the comments box. When the confirmation screen appears click ‘Yes’. Click the ‘Browse’ button to navigate and select the text (.txt) file. If you need assistance to convert a file Reports to .txt, contact Validation Reports provide s ta t e a d m i n i s trat o r @ p sc . w a . summary details of g o v . a u . FTE, headcount and errors present in the data set. Click ‘Upload’ to upload,  Select ‘View Last import and validate your Validation', then data file in WACA. click the down arrow to select from available reports. 5

Validating your data The Agency Summary A validation summary Report provides an screen will appear after overview of your agency’s workforce for a successful upload. management purposes which includes occupation codes and work locations.  Select ‘View Last Validation’ or ‘Reports’ then ‘Summary Report’. When the reports window appears press the ‘Summary Report’ button. If the file contains ‘Fatal Errors’, correct the data in your Human Resources User Administration Management Information System, create another From the menu Toolbar click ‘Admin’ then ‘User dataset and upload a new Administration’. text file. Update personal details as required, then click ‘Update User Details’ To update password click button. ‘Update Password’ button.

T ed or decreas h quarter. e e x p l a n a ti o n s h o u l d d e s c ri b e w h y y o u r a g e n c y’ s F T E h a s i n c r e a s From the menu toolbar click ‘Log Off’ to exit the Logging Off WACA system.

Related WACA Website Contacts Publications ht t p s :/ / www . w a c a .org . a u / Alan Lee State Administrator Workforce  HR M O IR Data Reporting Defini t io n s WACA Enquiries Phone: 6552 8509 Definitions of all For all issues relating to Email: HRMOIR data the WACA system, a l a n . l e e @ p sc .wa. g o v . a u items that are please email uploaded into s ta t e a d m i n i s trat o r @p sc . w D WACA. a . g o v .au e r  M a x imising Data w Q ual i t y WACA Training i Process used by If you require training or n PSC to ensure the assistance in the HRMOIR quality and integrity process, contact one of B of HRMOIR the team at PSC. o workforce data. n g Available on the H uman R es o urce M i n i m um P O b li g a t ory I n f o r m ati o n r R e q u i r e m e n t o j ( HR M OI R ) w e b p a g e . e c t

O f f i c e r

P h o n e :

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8 8 7 5 Email: d e r w i n . b o n g @ p sc .wa. g o v . a u A o n n j e d e : r c e t 6 a 5 O 5 D f 2 ’ f S i 8 o c 5 u e 8 z r 3 a Email: P a n drea . d s o u z a @ p sc .wa. g o v . a P h u r o