Western Australian School Library Association Inc

Western Australian School Library Association Inc MINUTES

Wednesday 12 August 2015, Suite 12/643 Newcastle Street, Leederville WA

ATTENDANCE: Val, Barbara C, Phyllis, Rebecca, Hanneke, Barb L, Lisa, Sarah, Natasha

APOLOGIES: Jeff, Kate, Wendy (Skype), Alison

Open: 5.50pm No Item Action Acceptance of the minutes from the previous meeting: Accepted: BL and seconded: Natasha Business arising: WASLA State SLC – Term 3, 8 August 2015 LC  Lots of positive feedback  130 participants overall including sponsors 1  Issues with sick attendees – discussion that at this instance we will refund however need to correct this for future conferences  Liked the bags  Certificates of attendance to follow Steve Krashen 2 NG  Information below in Treasurer’s report Reports

President – BC  Leaves for IFLA on Thursday 1  Libraries and reading and literature on top level of BC Millennium goals for next 15 years  From US – Library in every school 2 Vice President – JH - Absent JH 3 Treasurer report – VB VB  Susan La Marca invoice to pay  Balance $26,182.20  Expecting lots of invoices for conference to come in  A few registrations still to follow up  All sponsors paid up Steve Krashen  Emails to 2 English associations – but don’t seem to be that interested  Check out the Krashen Youtube clips  Natasha spoke to Jan at Wesley – very keen to host – will contact Natasha with a quote  Upfront payment of $6000 on 25th August for booking fee  AISWA Libraries on board  Consider advertising to encourage attendances  Wesley unavailable – booked on day  Waiting feedback from Churchlands  Suggested All Saints 2016 Membership forms  Discussion regarding fees – discussion to continue fees as currently stand – Val to do Retrospective motion:  For 2 memberships to be provided as prizes at the WASLA state conference o Moved: Barb C, seconded: Lisa. Secretary – correspondence RM  Emails from Barb for letters of thanks 4  Copies of contracts emailed to Val RM  Email from Hanneke regarding sponsorship winners from previous years 5 Website Manager – KF KF 6 Executive Officer – BL BL  Providing current membership list to Kate when required  2014 Members – 197  2015 Members – 195 as of 2/8/15  State Conference 137 delegates, including committee and sponsors as of 8/8/15  Posted out 204 IC3’s Refund policy? Motion - Move that those attendees receive a refund – moved Barb C, seconded Hanneke 95 environ bags left Document wallets left – 39  3 Coles Myers vouchers left – funded out of Conference funds. Business TL, LO/LT of the Year awards  Sub-committee committee members 1 o Jeff, Natasha, Phyllis and Rebecca JH  PTC Nominee has been delivered – Barb C to complete a bio via Phyllis SLCWA 2016  All keynotes confirmed 2  Information soon to be sent out about presenters BC  3rd/4th June 2016  Breakfast confirmed – Karrinyup Country Club Research and IL award for secondary school age 3 students – after the conference RM  For December meeting Proposed Overseas Study Tour for Library Staff 2016 4 RM  Possibly 2017 now Renewal of membership - ASLA  Phyllis is currently our member  Renew member 5 PP  Motion – that membership to ASLA continues via Phyllis o Moved: Barb C, seconded: Lisa Library Officer Manual  Can create something general so that they can model of it 6  There is a general one on ASLA website  Library Focus Group – IPL – issues accepting WASLA support Other business  Audit - Coming up after 30 September  AGM November – 11th at Duncraig SHS, 5pm  AGM Speaker – possible James Foley – Natasha to ask  Other suggestion – CBC president to present – Jan 7 Nicholls – Val to email  Nominations – President, Secretary, Sarah, Natasha, replace VP,  IC3 – looking for a feature article, possible one from Barb.  December 12th at Phyllis at 9.30am – WASLA Planning Day. Lunch supplied. 8 Wednesday Teleconference at 4.30 - 4.45pm  38 Station Street, Subiaco, right next to closed markets  BDO Accounting Firm  Conference room – seat 12 people, with conference phone.  Parking – park underneath Woolworths – up lift and head to Station Street  National agenda for advocacy  Barb to re-send her notes  Rebecca to send thank you to BDO for using room  Attendees – Rebecca, Val, Hanneke, Lisa, Natasha, Barb L, Phyllis (late)  Motion – WASLA agree to cover cost of afternoon tea. o Moved: Rebecca, seconded: Barb C

Close – 7.45pm

Next meeting – 9 September, Paioff Partners, Suite 12/643 Newcastle Street, Leederville WA at 5.30pm

Summary of Motions: Retrospective motion:  For 2 memberships to be provided as prizes at the WASLA state conference o Moved: Barb C, seconded: Lisa.

Motion - Move that those attendees receive a refund. o Moved: Barb C, seconded: Hanneke.

Motion – that membership to ASLA continues via Phyllis o Moved: Barb C, seconded: Lisa.

Motion – WASLA agree to cover cost of afternoon tea. o Moved: Rebecca, seconded: Barb C.