Financial Aid Cheat Sheet

Each time you see a student you should check and be aware of the below:

Do they have a complete financial aid file for each year that they would like financial aid? RRAAREQ – All requirements with Packaging or Disbursement check marked should have a ‘C’ in the Status column

Are they meeting academic progress requirements? ROASTAT (0910) – It should say GOOD. If it shows as NOPROG, check ROAUSDF (0910) to find out why the student is not making progress. If you see any other SAP codes, please refer to the SOPs or ask a Financial Aid staff member.

Are they degree seeking for the semester in which they would like financial aid? SGASTDN

Has the student been awarded? RPAAWRD – Be sure to explain their awards to them in case they haven’t viewed their awards yet. Give them an opportunity to make adjustments to their loans, if needed.

Is there anything that we need to bring to their attention? RHACOMM – Check for notes from staff members.

ROAMESG – This is where we leave them notes on LoboWeb. The notes appear in the ‘Overall Status of Financial Aid’ section as a link called ‘You Have Active Messages’

Do they have any active holds they must resolve? SOAHOLD, ROAHOLD

Are they enrolled in the budgeted number of credit hours (based off of what they put on the FAFSA) or do they plan to enroll in the budgeted number of credit hours? The Pell Grant dollar amount automatically adjusts to the enrollment status. Loans will not credit unless the budget and enrollment match. If they plan to be less than full time, their loan amount could decrease and we need to send a ½ sheet requesting budget and awards adjustment. In order to be eligible for loans, students must be degree seeking and enrolled at least ½ time. If they are nondegree, please ask a Financial Aid staff member to help explain if the student can receive funding.

RPAAWRD – At the bottom of the page, the budgeted hours are indicated by the last letter in the ‘Group’ field.

ROAINST – Provides a definition of credit hours and enrollment status, also see back side of this sheet.

ROAENRL – This shows the number of credit hours in which they are enrolled.

To calculate loan eligibility: Check RRAAREQ, ROASTAT, SGASTDN as stated above Look at SGASTDN for year in school for the semester(s) in which the student is requesting aid

Look at RPAAWRD to do the following calculations: Budget – EFC = Unmet Need; Budget – EFC – Total Offered/Resources = Sub loan; Budget – Total Offered/Resources (remember to include the sub loan, if any) = Unsub loan

Check with a Financial Aid staff member to check your work the first several times you calculate. Also, be sure to tell the student that this is an estimate and that the final numbers will be determined by SSSC staff.

SUMMER When is the last day of their enrollment?

ROAENRL, click on SCHEDULE. We must have a valid FAFSA and complete financial aid file by the last day of their class. Pell and loans cannot be certified any later than their last day of attendance. How many hours does financial aid consider full-time, three quarter-time, half-time and less than half-time?

Fall/Spring Semesters

Undergraduates/Non-Degree Full time: 12 or more credit hours

Three quarter time: 9-11 credit hours

Half time: 6-8 credit hours

Less than half time: 5 or fewer credit hours

Graduates Full time: 9 or more credit hours.

Three quarter time: 7-8 credit hours

Less than half time: 4 or fewer credit hours.

Summer Session

Undergraduates/Non-Degree Full time: 6 or more credit hours

College of Nursing Full time: 12 or more credit hours

Three quarter time: 5 credit hours

College of Nursing Three quarter time: 9-11 credit hours

College of Nursing Half time: 6-8 credit hours

Less than half time: 1 or 2 credit hours

College of Nursing Less than half time: 5 or fewer credit hours

Graduates Full time: 6 or more credit hours.

Three quarter time: 5 credit hours

Less than half time: 1 or 2 credit hours.