Montcalm County Central Dispatch Authority s1

MONTCALM COUNTY CENTRAL DISPATCH AUTHORITY Administrative Board MEETING MINUTES Thursday, September 11th at 2:00 p.m. Montcalm County Central Dispatch/MCES Conference Room 657 N State St, Stanton, MI 48888

Present: Steve Rains (MSP-Lakeview Post) Roger Caris (BOC – Montcalm County) Pat Carr (BOC – Montcalm County) Phyllis Shilling (Townships of Montcalm County) Ron Retzloff (BOC – Montcalm County) Representative for George Bosanic (City of Greenville)

Absent: Mike Stuck (City of Greenville) Cal Callison (Fire Departments) Bill Barnwell (Montcalm County Sheriff’s Office)

Others Present: Chris Hyzer Jeff Troyer

The meeting was called to order by Chairman Retzloff.

Roll call was taken; a quorum was present.

Motion by Shilling, supported by Carr to approve the agenda as presented. Motion carried.

Motion by Rains, supported by Shilling to approve the July 10th Meeting Minutes as presented. Motion carried.

The Board moved on to Correspondence:

Motion by Carr, supported by Caris to approve and place on file the Check Review and 2008 Year-to-Date Budget Report as presented. Motion carried.

Motion by Caris, supported by Shilling to place the following items on file: 1. Montcalm County E911 Technical Surcharge Pool Report 2. Wrecker/Towing Company Letter (from the Director) 3. Henry Erb – WOOD TV8 Letter (from the Director) 4. Letter from Barry C. Brown, Arbitrator reference Holiday Pay grievance 5. Michigan Communications Directors Association Training Attendance Notification Motion carried.

Committee/Liaison Reports DIRECTORS REPORT: Troyer provided the Board with an update on the following issues/items:  Dispatch Supervisor Tracy Larson.  August 911 Calls: 2,732 (avg. 88/day)  Addresses changed from 1997 to current (cross referencing data): Five townships complete.  Transition of ECO Medler to Supervisor – September 28th  New Employee – Anthony Howe

Chairman Retzloff advised the Board that at 2:15 a public hearing is scheduled for the 2009 Budget.

Motion by Caris, supported by Shilling for the Central Dispatch Authority Board to enter into a Public Hearing for the 2009 Budget. Motion carried.

Troyer provided a brief overview of the changes to the 2009 Budget since the proposal at the July meeting. Chairman Retzloff advised the Board that while they continue through the Agenda items, the Board will remain in Public Hearing and advise anyone that may enter the meeting for the next 30 minutes to allow public comment on the 2009 Budget.

The Board moved on to Old Business.

SURCHARGE APPEAL UPDATE: Troyer advised the Board that the appeal process is moving very slow and that the Michigan Supreme Court has allowed TAM to file a brief pertaining to the appeal case. Legal Counsel has advised that he has never seen anything like it since they are not involved in the case. Further discussion occurred.

EMPLOYEE TRADING OF SICK TIME / EXTENDED LEAVE PROGRAM: Troyer provided the Board with comments from legal counsel reference the four different programs the Board came up with at the July meeting. Further discussion occurred but no action was taken.

The Board moved on to New Business.

DIRECTOR CONTRACT RENEWAL: Troyer provided board members with a copy of last year’s agreement as well as the 2009 proposed.

Motion by Caris, supported Shilling to accept and allow the Chairman to sign the contract with corrections to the date under Section 6 – fourth sentence: reflect 2009 and the dates of the signatures at the end. Motion carried.

SUPERVISOR LARSON – DISABILITY LEAVE: Troyer advised the Board that Larson’s FMLA will be running out soon and should she request an unpaid leave of absence for non- duty disability, he would like permission to grant the leave. Discussion occurred. Approval of the leave is not necessary from the Board if it is within policy. Troyer advised that there is a non-duty disability leave policy for up to 12 months. Chairman Retzloff advised no further action was necessary. MICHIGAN APCO EXECUTIVE BOARD: Troyer advised the Board that he has been asked to participate on the Michigan APCO Executive Board. However, prior to him advising the nominating committee that he would do so, he is requesting the support of his board members because it will take up some time. Discussion occurred.

Motion by Caris, supported by Rains to allow Director Troyer to accept the nomination and participate on the Michigan APCO Executive Board. Motion carried.

Motion by Carr, supported by Shilling for the Board to come out of the 2009 Budget Public Hearing. Motion Carried.

Motion by Caris, supported by Carr to approve the 2009 Budget as presented. Motion carried.

NOVEMBER MEETING DATE: Motion by Caris, supported by Shilling to change the November meeting date from November 13th to November 6th. Motion carried.

Public Comments No public comments addressed the Board

Motion by Shilling, supported by Carr to adjourn the meeting. Motion carried.

Chairman Retzloff adjourned the meeting at 2:51 p.m.

Respectfully submitted,

______Ronald Retzloff, Chairman